Utah Legislature 81028STR

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MINUTES OF THE
UTAH TOMORROW STRATEGIC PLANNING COMMITTEE
Wednesday, October 28, 1998 - 1:00 p.m. - Room 416 - State Capitol

Members Present:
    Rep. Afton Bradshaw, Cochair
    Sen. Joseph L. Hull
     Rep. Beverly A. Evans
    Rep. Daniel Tuttle
    Mr. Brad Barber
    Mr. Daniel Becker
    Mr. Kim Burningham
    Mr. Gary Carlston
    Dr. Dianne Nielson
    Mr. Jeff Burke for Ms. Clarke

Members Absent:
    Sen. LeRay McAllister, Cochair
     Sen. Craig Taylor
    Mayor Tom Dolan
    Mr. Gene Moser
    Commissioner Kent Petersen

Staff Present:
    John Q. Cannon,
     Research Analyst
    James L. Wilson,
     Associate General Counsel
    Angela D. Kelley,
     Legislative Secretary

Note: A list of others present and a copy of materials distributed in the meeting are on file in the Office of Legislative Research and General Counsel.

1.    Call to Order - Chair Bradshaw called the meeting to order at 1:10 p.m.

2.    Committee Business -

     MOTION: Rep. Tuttle moved to approve the minutes of the September 28, 1998 meeting. The motion passed unanimously, with Rep. Evans absent for the vote.

3.     Utah Tomorrow Workplan - Mr. Cannon distributed and discussed a handout titled "Utah Tomorrow Strategic Planning Committee: Points for Discussion."

    Mr. Barber said that simplification and accountability are the two main issues.

    Ms. Nielson requested identification of who is responsible for performance measurement information be included in the document. She also said stronger focus on meaningful indicators within the report is useful in getting the general message out.

    Sen. Hull suggested the possibility of two separate documents: one document on the website and the other in hard copy. He said the one on the website should include more detail.

    Mr. Becker suggested that the original document be done in five-year increments, with a smaller version modified annually.

    Ms. Nielson said that DEQ originally had done their section in a five-year increment but changed it to show annual progress because five years seemed too far into the future.

    Mr. Cannon asked the committee if there should be some simplification done before any decisions are made on formatting and what is published. He said the question is timing, what comes first?

    Mr. Burningham said that the document could be different depending on the audience. He said that if the document is for an individual trying to make analyses and wise decisions, then the more detailed document should be done annually. If the document is for a broader scope of people, then the visual display format would be more appropriate.

    Rep. Tuttle suggested having only one format. He said that two formats would be too confusing.

    Mr. Carlston suggested that the document have an executive summary. He said the summary could provide highlights.

    Rep. Evans suggested that an executive summary be used as a cover page for the website.

    MOTION: Sen. Hull moved to cut the document first by reducing the number of items in the document and then analyze and discuss how the document should be formatted. The motion passed unanimously.

    Mr. Becker suggested that agencies should go through their section and articulate certain goals and incorporate them into the measurements as targets.

     MOTION: Sen. Hull moved that in addition to the request for agencies to reduce the number of measures, reporting agencies should be established and agencies should set targets. The motion passed unanimously.

    MOTION: Rep. Evans moved that April 20, 1999 be set as the date for agencies to begin to present their sections of the document for review. The motion passed unanimously.

    Mr. Barber suggested notifying all the agencies of the April 20, 1999 date so that they can begin to work on their documents and be prepared to present it before the deadline.

    Mr. Bedel suggested meeting with the agencies to strategize about the best way to accomplish this.

    MOTION: Rep. Evans moved that in September or October 1999, the revised document be presented to the interim committees for approval. The motion passed unanimously.

     MOTION: Rep. Evan moved that staff and co-chairs of the committee look at the sections of the document and decide which sections go to which interim committees. The motion passed unanimously.

    Sen. Hull suggested that ample time be allowed for the condensed document to be examined in April and May.

    MOTION: Rep. Evans moved that the review of agency changes be complete by July 15, 1999. The motion passed unanimously.

    Ms. Nielson suggested that the agencies work with their interim committee before the September or October deadline.

    Mr. Carlston said the role of reporting education in Utah Tomorrow has not always fit, particularly the format, but higher education and public education should be included in the report. He suggested that higher education and public education be allowed to use a different format from the others. Rep. Evans said with the simplification of the document, public education's performance measures and goals will fit into the document.

    Mr. Carlston said that higher education is involved in a detailed master plan. He said that higher education has four task forces and will have new data and new suggestions to report.

4.    Adjourn -

    MOTION: Sen. Hull moved to adjourn the meeting. The motion passed unanimously. The meeting adjourned at 2:34 p.m.

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