MINUTES OF THE

INFORMATION TECHNOLOGY COMMISSION

Wednesday, November 20, 2001 - 1:00 p.m. - Room 129 State Capitol

Note: A list of others present and a copy of materials can be found at http://image.le.utah.gov.imaging/history.asp or contact the Office of Legislative Research and General Counsel.

1. Call to Order

Chair Steele called the meeting to order at 1:00 p.m.

MOTION: Rep. Goodfellow moved to approve the minutes of the October 31, 2001 meeting. The motion passed unanimously as amended to include Mr. Genereaux's recommendation that at the October meeting he "recommended that the Commission inventory the broadband capabilities in the State to see if there was a redundancy and/or opportunity for cost savings." Mr. Mecham was absent for the vote.

Chair Steele said that the chairs met with the Office of the Legislative Fiscal Analyst regarding Mr. Genereaux's request and it is in the process of being done.

2. State Information Technology: Issues (Webcast) and Draft Legislation: CIO Statute, Website Privacy Amendments.

Mr. North updated the Commission on action taken at the November 14, 2001, Public Utilities and Technology Interim Committee meeting regarding draft legislation from the Information Technology Commission.

Dr. Phil Windley, Chief Information Officer - Utah, said the Legislative Management Committee has agreed to broadcast the legislative session using the 100 licenses the State has, which would allow up to 100 simultaneous connections. He noted that this will be done on a trial basis to determine how many people respond.

Chair Steele said the House has allowed 100 additional licenses so there could be up to 200 possible connections.

3. Smart Building/Smart Rooms: Capitol Renovation Project

Mr. David Hart, Executive Director, Capitol Preservation Board, said many of the systems used in the capitol need to be upgraded and reported that all capitol renovations and new construction will include IP (Internet protocol). He said a new, completely wireless system is being considered for both chambers and all committee rooms. He discussed other concerns and issues, such as bandwidth, type of computers, and service providers. He noted that the buildings will be state of the art.

Chair Steele recommended a dialog between the providers and representatives from the offices that will utilize the resources so that their input is considered in choosing software/hardware programs.

Dr. Windley recommended that technology in the buildings be limited to only one system instead of multiple systems.

Mr. Dane Goodfellow, Vice President, Business Development - Ceristar, briefed the committee on the new era of technology and the impact it will have upon the economy of the world. He spoke of the importance of creating "smart buildings," such as schools, through the installation and management of a CeriStar IP (Internet Protocol) network. He distributed an invitation to an open house at Cache Valley Electric's "CeriStar Certified" smart building complex.

Mr. Dave Bailey, President and CEO - Ceristar, gave a slide presentation "New Technology Internet Protocol (IP)" and distributed copies to the Committee for discussion. He explained that the "IP" era means that home computers can be linked together with the proper bandwidth so they communicate with one another. He agreed that a common infrastructure is very important.

4. Utah Education Network (UEN) Update

Dr. Steve Hess, Director - UEN (Utah Education Network), gave a slide presentation "Information Technology Commission Report" and distributed copies to the Commission. He also provided a packet of information, which included: (1) a brochure "What's new for you at www.uen.org," (2) a copy of NetNews, October 2001, (3) a draft "Network Connection Agreement for the Utah Education Network, July 23, 2001," (4) a Network Operating Agreement between "Utah Education Network/Granite School District," and (5) a Network Operating Agreement between "Utah Education Network/Salt Lake City School District."

Dr. George Brown, UEN, discussed "Key Actions Proposed bye the UEN Steering Committee, November 9, 2001," that was contained in the packet distributed by Dr. Hess.

Dr. Hess summarized by reporting on the accountability and coordination of the UEN.

Dr. Wixom and Dr. Morgan complimented and expressed gratitude to Dr. Hess, Dr. Brown, and Dr. Mike Petersen on their thorough process and positive efforts.

Mr. Genereaux asked that UCAT be considered for the educational networking opportunity.

Mr. Goodfellow asked that the Commission be more aggressive in support of the efforts of the UEN. He said in order for us to be the first state with a virtual education system, there must be network, platform, and curriculum. He noted that the school districts need technical expertise to plan a network strategy.

MOTION: Dr. Wixom moved that UEN report back to the Legislative Management Committee to acknowledge that task force meetings and implemented changes, internally, to deal with issues of consideration and concern. The motion passed unanimously.

5. Utah's Economy and Information Technology

Dr. Thayne Robson, Director - Bureau of Economic & Business Research, University of Utah, gave an update on Utah's economy and information technology. He distributed and read a letter "Outline of Remarks to Commission of Information Technology."

Mr. Genereaux said a better answer for Mr. Robson's "fourth" remark would be for the State to figure out ways to keep the science and technology graduates in the State.

Dr. Robson said the State need to develop research and development opportunities that would encourage large corporations to move and that, in turn, would drive up pay scales and improve the quality of jobs in science and engineering fields.

Mr. Genereaux suggested that there must be good employers with viable opportunities for people to have a career in the State.

MOTION: Rep. Siddoway moved to send Mr. Robson's letter to every member of the Legislature prior to the 2001 General Session. The motion passed unanimously.

6. Information Technology Budget Report

Mr. Alan Carlson, CPA, Chief Information Officer Staff, distributed "Information Technology Budget Requests-2002 General Session, Fiscal years 2002 and 2003" and summarized the report.

Mr. George Brown, UEN, and Mr. Brad Mortensen, Board of Regents, reported on the Utah Education Network budget requests.

Mr. Carlson discussed the budget increases requested by agencies. The information was attached to the handout he distributed earlier.

Dr. Windley explained some of the budget cuts in the area of information technology. He said that many of the cuts have been a result of extending replacement cycles for equipment.

Ms. Randa Bezzant, Governor's Office of Planning and Budget, reported on the "Summary of Governor's First Round IT Related Budget Hold-Backs,"as outlined as Appendix B in the Mr. Carlson's report.

7. Commission Business

E911: Addressing, Wireless, Cellular Taxation

Mr. Dennis Goreham, Department of Administrative Services, briefed the Commission on the need for a statutory body to coordinate the E911 program. Mr. Goreman recommended that the program be considered for discussion during the 2002 interim period. He distributed a report "Report to the Utah Legislature-Report No. 99-10-A Performance Audit of the 9-1-1 System in Utah." He discussed the recommendation as outlined in the report.

Ms. Jeannie Watanabie, Department of Environmental Quality, distributed a letter from the Division of Information Technology Services written to Sen. Steele regarding the effort to create a high accuracy road centerline database for the State. She also distributed a "Fact Sheet-FCC Wireless 911 Requirements" and provided background information on the wireless 911 as outlined in the fact sheet.

MOTION: Rep. Siddoway suggested that a subcommittee be formed to study the wireless 911 issue. The motion passed unanimously.

Mr. Garth Howard expressed concern about an article from the November 15, 2001 Salt Lake Tribune "Porn Czar Targets Nude Cabarets, Racy E-Mailon pornography." He said the article may be misread and misinterpreted.

Chair Steele expressed gratitude for the Commission and staff for their good work throughout the year. He also informed the Commission about the action of the Legislature during the Olympics.

8. Adjournment

MOTION: Rep. Siddoway moved to adjourn the meeting. The motion passed unanimously. Chair Steele adjourned the meeting at 2:56 p.m.