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First Substitute H.B. 426
Representative Kevin S. Garn proposes the following substitute bill:
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GOVERNMENT PROCUREMENT - PRIVATE
2
PROPOSALS
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2008 GENERAL SESSION
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STATE OF UTAH
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Chief Sponsor: Kevin S. Garn
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Senate Sponsor:
____________
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LONG TITLE
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General Description:
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This bill creates a program allowing a private entity to submit proposals to provide
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certain products or services to the Department of Technology Services or the Board of
12
Education.
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Highlighted Provisions:
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This bill:
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. makes legislative findings;
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. creates a program allowing the submission of a proposal to provide a product or
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service to the Department of Technology Services or the Board of Education;
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. requires the Board of Business and Economic Development to appoint a committee
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to evaluate a proposal under the program;
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. defines terms;
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. addresses the requirements of an initial proposal submitted to the committee;
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. provides for review of an initial proposal by the committee and the affected
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department;
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. addresses the issuance of an invitation for detailed proposals if the initial proposal is
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accepted by the committee;
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. provides requirements for a detailed proposal;
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. makes an initial proposal a protected record under Title 63, Chapter 2, Government
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Records Access and Management Act;
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. allows the committee, by rule, to maintain certain portions of an initial proposal as a
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protected record;
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. addresses cooperation between a private entity submitting a detailed proposal and
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the affected department;
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. requires the Governor's Office of Planning and Budget to prepare an economic
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feasibility report concerning a detailed proposal;
35
. provides for the acceptance of a detailed proposal and the preparation and execution
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of a project agreement;
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. creates a restricted account, comprised of monies collected from fees for submitting
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a proposal;
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. establishes uses for which monies may be expended from the restricted account;
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. requires the establishment of fees for proposals and project agreements;
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. allows for the appointment of an advisory committee to assist the committee in
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evaluating proposals and preparing project agreements; and
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. makes technical changes.
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Monies Appropriated in this Bill:
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None
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Other Special Clauses:
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None
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Utah Code Sections Affected:
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AMENDS:
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63-2-304, as last amended by Laws of Utah 2008, Chapter 3
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63-38f-203, as renumbered and amended by Laws of Utah 2005, Chapter 148
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63-56-102, as last amended by Laws of Utah 2007, Chapter 329
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63F-1-205, as last amended by Laws of Utah 2007, Chapter 306
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ENACTS:
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63G-6-408.5, Utah Code Annotated 1953
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63M-1-2401, Utah Code Annotated 1953
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63M-1-2402, Utah Code Annotated 1953
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63M-1-2403, Utah Code Annotated 1953
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63M-1-2404, Utah Code Annotated 1953
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63M-1-2405, Utah Code Annotated 1953
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63M-1-2406, Utah Code Annotated 1953
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63M-1-2407, Utah Code Annotated 1953
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63M-1-2408, Utah Code Annotated 1953
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63M-1-2409, Utah Code Annotated 1953
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63M-1-2410, Utah Code Annotated 1953
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63M-1-2411, Utah Code Annotated 1953
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63M-1-2412, Utah Code Annotated 1953
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63M-1-2413, Utah Code Annotated 1953
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Be it enacted by the Legislature of the state of Utah:
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Section 1.
Section
63-2-304
is amended to read:
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63-2-304. Protected records.
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The following records are protected if properly classified by a governmental entity:
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(1) trade secrets as defined in Section
13-24-2
if the person submitting the trade secret
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has provided the governmental entity with the information specified in Section
63-2-308
;
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(2) commercial information or nonindividual financial information obtained from a
77
person if:
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(a) disclosure of the information could reasonably be expected to result in unfair
79
competitive injury to the person submitting the information or would impair the ability of the
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governmental entity to obtain necessary information in the future;
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(b) the person submitting the information has a greater interest in prohibiting access
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than the public in obtaining access; and
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(c) the person submitting the information has provided the governmental entity with
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the information specified in Section
63-2-308
;
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(3) commercial or financial information acquired or prepared by a governmental entity
86
to the extent that disclosure would lead to financial speculations in currencies, securities, or
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commodities that will interfere with a planned transaction by the governmental entity or cause
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substantial financial injury to the governmental entity or state economy;
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(4) records the disclosure of which could cause commercial injury to, or confer a
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competitive advantage upon a potential or actual competitor of, a commercial project entity as
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defined in Subsection
11-13-103
(4);
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(5) test questions and answers to be used in future license, certification, registration,
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employment, or academic examinations;
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(6) records the disclosure of which would impair governmental procurement
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proceedings or give an unfair advantage to any person proposing to enter into a contract or
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agreement with a governmental entity, except that this Subsection (6) does not restrict the right
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of a person to see bids submitted to or by a governmental entity after bidding has closed;
98
(7) records that would identify real property or the appraisal or estimated value of real
99
or personal property, including intellectual property, under consideration for public acquisition
100
before any rights to the property are acquired unless:
101
(a) public interest in obtaining access to the information outweighs the governmental
102
entity's need to acquire the property on the best terms possible;
103
(b) the information has already been disclosed to persons not employed by or under a
104
duty of confidentiality to the entity;
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(c) in the case of records that would identify property, potential sellers of the described
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property have already learned of the governmental entity's plans to acquire the property;
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(d) in the case of records that would identify the appraisal or estimated value of
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property, the potential sellers have already learned of the governmental entity's estimated value
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of the property; or
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(e) the property under consideration for public acquisition is a single family residence
111
and the governmental entity seeking to acquire the property has initiated negotiations to acquire
112
the property as required under Section
78B-6-505
;
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(8) records prepared in contemplation of sale, exchange, lease, rental, or other
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compensated transaction of real or personal property including intellectual property, which, if
115
disclosed prior to completion of the transaction, would reveal the appraisal or estimated value
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of the subject property, unless:
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(a) the public interest in access outweighs the interests in restricting access, including
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the governmental entity's interest in maximizing the financial benefit of the transaction; or
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(b) when prepared by or on behalf of a governmental entity, appraisals or estimates of
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the value of the subject property have already been disclosed to persons not employed by or
121
under a duty of confidentiality to the entity;
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(9) records created or maintained for civil, criminal, or administrative enforcement
123
purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if
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release of the records:
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(a) reasonably could be expected to interfere with investigations undertaken for
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enforcement, discipline, licensing, certification, or registration purposes;
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(b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
128
proceedings;
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(c) would create a danger of depriving a person of a right to a fair trial or impartial
130
hearing;
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(d) reasonably could be expected to disclose the identity of a source who is not
132
generally known outside of government and, in the case of a record compiled in the course of
133
an investigation, disclose information furnished by a source not generally known outside of
134
government if disclosure would compromise the source; or
135
(e) reasonably could be expected to disclose investigative or audit techniques,
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procedures, policies, or orders not generally known outside of government if disclosure would
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interfere with enforcement or audit efforts;
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(10) records the disclosure of which would jeopardize the life or safety of an
139
individual;
140
(11) records the disclosure of which would jeopardize the security of governmental
141
property, governmental programs, or governmental recordkeeping systems from damage, theft,
142
or other appropriation or use contrary to law or public policy;
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(12) records that, if disclosed, would jeopardize the security or safety of a correctional
144
facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
145
with the control and supervision of an offender's incarceration, treatment, probation, or parole;
146
(13) records that, if disclosed, would reveal recommendations made to the Board of
147
Pardons and Parole by an employee of or contractor for the Department of Corrections, the
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Board of Pardons and Parole, or the Department of Human Services that are based on the
149
employee's or contractor's supervision, diagnosis, or treatment of any person within the board's
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jurisdiction;
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(14) records and audit workpapers that identify audit, collection, and operational
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procedures and methods used by the State Tax Commission, if disclosure would interfere with
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audits or collections;
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(15) records of a governmental audit agency relating to an ongoing or planned audit
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until the final audit is released;
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(16) records prepared by or on behalf of a governmental entity solely in anticipation of
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litigation that are not available under the rules of discovery;
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(17) records disclosing an attorney's work product, including the mental impressions or
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legal theories of an attorney or other representative of a governmental entity concerning
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litigation;
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(18) records of communications between a governmental entity and an attorney
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representing, retained, or employed by the governmental entity if the communications would be
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privileged as provided in Section
78B-1-137
;
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(19) (a) (i) personal files of a state legislator, including personal correspondence to or
165
from a member of the Legislature; and
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(ii) notwithstanding Subsection (19)(a)(i), correspondence that gives notice of
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legislative action or policy may not be classified as protected under this section; and
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(b) (i) an internal communication that is part of the deliberative process in connection
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with the preparation of legislation between:
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(A) members of a legislative body;
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(B) a member of a legislative body and a member of the legislative body's staff; or
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(C) members of a legislative body's staff; and
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(ii) notwithstanding Subsection (19)(b)(i), a communication that gives notice of
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legislative action or policy may not be classified as protected under this section;
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(20) (a) records in the custody or control of the Office of Legislative Research and
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General Counsel, that, if disclosed, would reveal a particular legislator's contemplated
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legislation or contemplated course of action before the legislator has elected to support the
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legislation or course of action, or made the legislation or course of action public; and
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(b) notwithstanding Subsection (20)(a), the form to request legislation submitted to the
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Office of Legislative Research and General Counsel is a public document unless a legislator
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asks that the records requesting the legislation be maintained as protected records until such
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time as the legislator elects to make the legislation or course of action public;
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(21) research requests from legislators to the Office of Legislative Research and
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General Counsel or the Office of the Legislative Fiscal Analyst and research findings prepared
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in response to these requests;
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(22) drafts, unless otherwise classified as public;
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(23) records concerning a governmental entity's strategy about collective bargaining or
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pending litigation;
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(24) records of investigations of loss occurrences and analyses of loss occurrences that
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may be covered by the Risk Management Fund, the Employers' Reinsurance Fund, the
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Uninsured Employers' Fund, or similar divisions in other governmental entities;
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(25) records, other than personnel evaluations, that contain a personal recommendation
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concerning an individual if disclosure would constitute a clearly unwarranted invasion of
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personal privacy, or disclosure is not in the public interest;
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(26) records that reveal the location of historic, prehistoric, paleontological, or
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biological resources that if known would jeopardize the security of those resources or of
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valuable historic, scientific, educational, or cultural information;
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(27) records of independent state agencies if the disclosure of the records would
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conflict with the fiduciary obligations of the agency;
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(28) records of an institution within the state system of higher education defined in
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Section
53B-1-102
regarding tenure evaluations, appointments, applications for admissions,
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retention decisions, and promotions, which could be properly discussed in a meeting closed in
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accordance with Title 52, Chapter 4, Open and Public Meetings Act, provided that records of
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the final decisions about tenure, appointments, retention, promotions, or those students
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admitted, may not be classified as protected under this section;
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(29) records of the governor's office, including budget recommendations, legislative
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proposals, and policy statements, that if disclosed would reveal the governor's contemplated
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policies or contemplated courses of action before the governor has implemented or rejected
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those policies or courses of action or made them public;
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(30) records of the Office of the Legislative Fiscal Analyst relating to budget analysis,
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revenue estimates, and fiscal notes of proposed legislation before issuance of the final
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recommendations in these areas;
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(31) records provided by the United States or by a government entity outside the state
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that are given to the governmental entity with a requirement that they be managed as protected
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records if the providing entity certifies that the record would not be subject to public disclosure
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if retained by it;
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(32) transcripts, minutes, or reports of the closed portion of a meeting of a public body
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except as provided in Section
52-4-206
;
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(33) records that would reveal the contents of settlement negotiations but not including
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final settlements or empirical data to the extent that they are not otherwise exempt from
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disclosure;
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(34) memoranda prepared by staff and used in the decision-making process by an
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administrative law judge, a member of the Board of Pardons and Parole, or a member of any
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other body charged by law with performing a quasi-judicial function;
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(35) records that would reveal negotiations regarding assistance or incentives offered
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by or requested from a governmental entity for the purpose of encouraging a person to expand
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or locate a business in Utah, but only if disclosure would result in actual economic harm to the
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person or place the governmental entity at a competitive disadvantage, but this section may not
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be used to restrict access to a record evidencing a final contract;
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(36) materials to which access must be limited for purposes of securing or maintaining
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the governmental entity's proprietary protection of intellectual property rights including patents,
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copyrights, and trade secrets;
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(37) the name of a donor or a prospective donor to a governmental entity, including an
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institution within the state system of higher education defined in Section
53B-1-102
, and other
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information concerning the donation that could reasonably be expected to reveal the identity of
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the donor, provided that:
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(a) the donor requests anonymity in writing;
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(b) any terms, conditions, restrictions, or privileges relating to the donation may not be
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classified protected by the governmental entity under this Subsection (37); and
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(c) except for an institution within the state system of higher education defined in
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Section
53B-1-102
, the governmental unit to which the donation is made is primarily engaged
242
in educational, charitable, or artistic endeavors, and has no regulatory or legislative authority
243
over the donor, a member of the donor's immediate family, or any entity owned or controlled
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by the donor or the donor's immediate family;
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(38) accident reports, except as provided in Sections
41-6a-404
,
41-12a-202
, and
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73-18-13
;
247
(39) a notification of workers' compensation insurance coverage described in Section
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34A-2-205
;
249
(40) (a) the following records of an institution within the state system of higher
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education defined in Section
53B-1-102
, which have been developed, discovered, disclosed to,
251
or received by or on behalf of faculty, staff, employees, or students of the institution:
252
(i) unpublished lecture notes;
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(ii) unpublished notes, data, and information:
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(A) relating to research; and
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(B) of:
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(I) the institution within the state system of higher education defined in Section
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53B-1-102
; or
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(II) a sponsor of sponsored research;
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(iii) unpublished manuscripts;
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(iv) creative works in process;
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(v) scholarly correspondence; and
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(vi) confidential information contained in research proposals;
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(b) Subsection (40)(a) may not be construed to prohibit disclosure of public
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information required pursuant to Subsection
53B-16-302
(2)(a) or (b); and
265
(c) Subsection (40)(a) may not be construed to affect the ownership of a record;
266
(41) (a) records in the custody or control of the Office of Legislative Auditor General
267
that would reveal the name of a particular legislator who requests a legislative audit prior to the
268
date that audit is completed and made public; and
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(b) notwithstanding Subsection (41)(a), a request for a legislative audit submitted to the
270
Office of the Legislative Auditor General is a public document unless the legislator asks that
271
the records in the custody or control of the Office of Legislative Auditor General that would
272
reveal the name of a particular legislator who requests a legislative audit be maintained as
273
protected records until the audit is completed and made public;
274
(42) records that provide detail as to the location of an explosive, including a map or
275
other document that indicates the location of:
276
(a) a production facility; or
277
(b) a magazine;
278
(43) information contained in the database described in Section
62A-3-311.1
;
279
(44) information contained in the Management Information System and Licensing
280
Information System described in Title 62A, Chapter 4a, Child and Family Services;
281
(45) information regarding National Guard operations or activities in support of the
282
National Guard's federal mission;
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(46) records provided by any pawn or secondhand business to a law enforcement
284
agency or to the central database in compliance with Title 13, Chapter 32a, Pawnshop and
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Secondhand Merchandise Transaction Information Act;
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(47) information regarding food security, risk, and vulnerability assessments performed
287
by the Department of Agriculture and Food;
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(48) except to the extent that the record is exempt from this chapter pursuant to Section
289
63-2-106
, records related to an emergency plan or program prepared or maintained by the
290
Division of Homeland Security the disclosure of which would jeopardize:
291
(a) the safety of the general public; or
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(b) the security of:
293
(i) governmental property;
294
(ii) governmental programs; or
295
(iii) the property of a private person who provides the Division of Homeland Security
296
information;
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(49) records of the Department of Agriculture and Food relating to the National
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Animal Identification System or any other program that provides for the identification, tracing,
299
or control of livestock diseases, including any program established under Title 4, Chapter 24,
300
Utah Livestock Brand and Anti-theft Act or Title 4, Chapter 31, Livestock Inspection and
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Quarantine;
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(50) as provided in Section
26-39-109
:
303
(a) information or records held by the Department of Health related to a complaint
304
regarding a child care program or residential child care which the department is unable to
305
substantiate; and
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(b) information or records related to a complaint received by the Department of Health
307
from an anonymous complainant regarding a child care program or residential child care; [and]
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(51) unless otherwise classified as public under Section
63-2-301
and except as
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provided under Section
41-1a-116
, an individual's home address, home telephone number, or
310
personal mobile phone number, if:
311
(a) the individual is required to provide the information in order to comply with a law,
312
ordinance, rule, or order of a government entity; and
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(b) the subject of the record has a reasonable expectation that this information will be
314
kept confidential due to:
315
(i) the nature of the law, ordinance, rule, or order; and
316
(ii) the individual complying with the law, ordinance, rule, or order[.]; and
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(52) an initial proposal under Title 63M, Chapter 1, Part 24, Government Procurement
318
Private Proposal Program, to the extent not made public by rules made under that chapter.
319
Section 2.
Section
63-38f-203
is amended to read:
320
63-38f-203. Powers and duties of director.
321
(1) The director, with the approval of the governor, may:
322
(a) by following the procedures and requirements of Title 63, Chapter 38e, Federal
323
Funds Procedures, seek federal grants, loans, or participation in federal programs;
324
(b) enter into lawful contracts or agreements with other states, any chamber of
325
commerce organization, [and] any service club[; and], and a private entity pursuant to Section
326
63M-1-2411
; and
327
(c) annually prepare and submit to the governor a budget of the office's financial
328
requirements.
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(2) If any federal program requires the expenditure of state funds as a condition to
330
participation by the state in any fund, property, or service, with the governor's approval, the
331
director shall expend whatever funds are necessary out of the money provided by the
332
Legislature for the use of the office.
333
Section 3.
Section
63-56-102
is amended to read:
334
63-56-102. Application of chapter.
335
(1) This chapter applies only to contracts solicited or entered into after the effective
336
date of this chapter unless the parties agree to its application to a contract solicited or entered
337
into prior to the effective date.
338
(2) Except as provided in [Section] Sections
63-56-103
and
63G-6-408.5
, this chapter
339
shall apply to every expenditure of public funds irrespective of their source, including federal
340
assistance, by any state agency under any contract.
341
(3) (a) Only the following sections shall apply to local public procurement units:
342
Sections
63-56-103
,
63-56-105
,
63-56-301
,
63-56-303
through
63-56-420
,
63-56-422
,
343
63-56-501
through
63-56-602
,
63-56-801
through
63-56-806
, and
63-56-815
through
344
63-56-819
; provided, however, that, except as provided in Sections
63-56-906
and
63-56-907
,
345
the jurisdiction of the procurement appeals board is limited to matters involving state agencies.
346
(b) Subsections
63-56-208
(1)(b),
63-56-503
(4), and
63-56-504
(2) also apply to local
347
public procurement units.
348
(c) For the purpose of application of those sections and subsections to a local public
349
procurement unit, "state" shall mean "local public procurement unit," "chief procurement
350
officer" or "head of a purchasing agency" shall mean any person conducting procurement for a
351
local public procurement unit, and "rules and regulations" shall mean ordinances and rules and
352
regulations promulgated by a local public procurement unit to implement or supplement those
353
sections.
354
(d) In addition to the sections and subsections listed above and except as provided in
355
Subsection
17B-1-108
(3) relating to local districts, each local public procurement unit shall
356
adopt ordinances relating to the procurement of architect-engineer services not inconsistent
357
with the provisions of Part 7, Architect-Engineer Services.
358
(e) Any other section of this chapter, or its implementing regulations, may be adopted
359
by any local public procurement unit.
360
(f) Any other implementing regulations adopted by local public procurement units may
361
not be inconsistent with the provisions of this chapter.
362
(4) Unless otherwise provided by statute, this chapter does not apply to procurement of
363
real property.
364
Section 4.
Section
63F-1-205
is amended to read:
365
63F-1-205. Approval of acquisitions of information technology.
366
(1) (a) [In] Except as provided in Title 63M, Chapter 1, Part 24, Government
367
Procurement Private Proposal Program, in accordance with Subsection (2), the chief
368
information officer shall approve the acquisition by an executive branch agency of:
369
(i) information technology equipment;
370
(ii) telecommunications equipment;
371
(iii) software;
372
(iv) services related to the items listed in Subsections (1)(a)(i) through (iii); and
373
(v) data acquisition.
374
(b) The chief information officer may negotiate the purchase, lease, or rental of private
375
or public information technology or telecommunication services or facilities in accordance with
376
this section.
377
(c) Where practical, efficient, and economically beneficial, the chief information
378
officer shall use existing private and public information technology or telecommunication
379
resources.
380
(2) Before negotiating a purchase, lease, or rental under Subsection (1) for an amount
381
that exceeds the value established by the chief information officer by rule in accordance with
382
Section
63F-1-206
, the chief information officer shall:
383
(a) conduct an analysis of the needs of executive branch agencies and subscribers of
384
services and the ability of the proposed information technology or telecommunications services
385
or supplies to meet those needs; and
386
(b) for purchases, leases, or rentals not covered by an existing statewide contract,
387
provide in writing to the chief procurement officer in the Division of Purchasing and General
388
Services that:
389
(i) the analysis required in Subsection (2)(a) was completed; and
390
(ii) based on the analysis, the proposed purchase, lease, rental, or master contract of
391
services, products, or supplies is practical, efficient, and economically beneficial to the state
392
and the executive branch agency or subscriber of services.
393
(3) In approving an acquisition described in Subsections (1) and (2), the chief
394
information officer shall:
395
(a) establish by administrative rule, in accordance with Section
63F-1-206
, standards
396
under which an agency must obtain approval from the chief information officer before
397
acquiring the items listed in Subsections (1) and (2);
398
(b) for those acquisitions requiring approval, determine whether the acquisition is in
399
compliance with:
400
(i) the executive branch strategic plan;
401
(ii) the applicable agency information technology plan;
402
(iii) the budget for the executive branch agency or department as adopted by the
403
Legislature; and
404
(iv) Title 63, Chapter 56, Utah Procurement Code; and
405
(c) in accordance with Section
63F-1-207
, require coordination of acquisitions between
406
two or more executive branch agencies if it is in the best interests of the state.
407
(4) (a) Each executive branch agency shall provide the chief information officer with
408
complete access to all information technology records, documents, and reports:
409
(i) at the request of the chief information officer; and
410
(ii) related to the executive branch agency's acquisition of any item listed in Subsection
411
(1).
412
(b) Beginning July 1, 2006 and in accordance with administrative rules established by
413
the department under Section
63F-1-206
, no new technology projects may be initiated by an
414
executive branch agency or the department unless the technology project is described in a
415
formal project plan and the business case analysis has been approved by the chief information
416
officer and agency head. The project plan and business case analysis required by this
417
Subsection (4) shall be in the form required by the chief information officer, and shall include:
418
(i) a statement of work to be done and existing work to be modified or displaced;
419
(ii) total cost of system development and conversion effort, including system analysis
420
and programming costs, establishment of master files, testing, documentation, special
421
equipment cost and all other costs, including overhead;
422
(iii) savings or added operating costs that will result after conversion;
423
(iv) other advantages or reasons that justify the work;
424
(v) source of funding of the work, including ongoing costs;
425
(vi) consistency with budget submissions and planning components of budgets; and
426
(vii) whether the work is within the scope of projects or initiatives envisioned when the
427
current fiscal year budget was approved.
428
(5) (a) The chief information officer and the Division of Purchasing and General
429
Services shall work cooperatively to establish procedures under which the chief information
430
officer shall monitor and approve acquisitions as provided in this section.
431
(b) The procedures established under this section shall include at least the written
432
certification required by Subsection
63-56-204
(8).
433
Section 5.
Section
63G-6-408.5
is enacted to read:
434
63G-6-408.5. Procurement for submitted proposal.
435
(1) As used in this section:
436
(a) "Affected department" is as defined in Section
63M-1-2403
.
437
(b) "Board of Education" means the Utah State Board of Education.
438
(c) "Committee" is as defined in Section
63M-1-2403
.
439
(d) "Initial proposal" is a proposal submitted by a private entity under Section
440
63M-1-2406
.
441
(e) "Private entity" is as defined in Section
63M-1-2403
.
442
(f) "Project" is as defined in Section
63M-1-2403
.
443
(g) "Project agreement" is the final, signed agreement for a project, as described in
444
Section
63M-1-2411
.
445
(2) Within 30 days following receipt by the chief procurement officer of a copy of an
446
initial proposal from the committee in accordance with Subsection
63M-1-2407
(5), including
447
any comment, suggestion, or modification adopted by the committee and incorporated into the
448
initial proposal, the chief procurement officer shall issue an invitation for detailed proposals
449
that includes:
450
(a) a description of the project, including the portions of the initial proposal that are not
451
protected records under Title 63, Chapter 2, Government Records Access and Management
452
Act;
453
(b) submittal requirements;
454
(c) reasonable criteria to be used to evaluate each detailed proposal;
455
(d) the relative weight given to the criteria; and
456
(e) the deadline by which a detailed proposal may be submitted, which may not be
457
more than 60 days after the invitation is issued.
458
(3) The board shall make rules providing for:
459
(a) public notice of the invitation for detailed proposals;
460
(b) amendments to the invitation for detailed proposals; and
461
(c) the preparation of a register of detailed proposals received in response to an
462
invitation for detailed proposals under this section.
463
(4) The chief procurement officer may amend a public notice and invitation for detailed
464
proposals following its issuance to include any comments, suggestions, or modifications to the
465
project that the chief procurement officer and the committee consider beneficial to the
466
invitation for detailed proposals or the project.
467
(5) A qualified private entity that submits a detailed proposal shall acknowledge receipt
468
of an amendment issued under Subsection (4).
469
(6) The register of detailed proposals shall be made available for public inspection after
470
the detailed proposals have been submitted to the committee in accordance with Subsection (9).
471
(7) (a) A private entity shall be accorded fair and equal treatment with respect to any
472
opportunity for discussion and revision of detailed proposals.
473
(b) In conducting discussion under Subsection (7)(a), there shall be no disclosure of
474
any information derived from detailed proposals submitted by competing private entities.
475
(8) Revisions to a detailed proposal may be permitted after submission of the detailed
476
proposal if they occur before the chief procurement officer submits the detailed proposals to the
477
committee under Subsection (9).
478
(9) The chief procurement officer shall:
479
(a) review each detailed proposal; and
480
(b) submit all detailed proposals that meet the guidelines established under Subsection
481
63M-1-2409
(1) to the committee for review under Section
63M-1-2410
.
482
Section 6.
Section
63M-1-2401
is enacted to read:
483
Part 24. Government Procurement Private Proposal Program
484
63M-1-2401. Title.
485
This part is known as "Government Procurement Private Proposal Program."
486
Section 7.
Section
63M-1-2402
is enacted to read:
487
63M-1-2402. Legislative findings.
488
The Legislature finds that:
489
(1) there is a public need for timely and efficient acquisition, equipping, maintenance,
490
operation, implementation, or installation of information technology and telecommunications
491
products and services;
492
(2) the public need for information technology and telecommunications products and
493
services may not be wholly satisfied by existing methods of procurement in which qualifying
494
projects are acquired, designed, equipped, maintained, operated, implemented, or installed by
495
the state;
496
(3) principles that produce efficient projects in the private sector are equally applicable
497
to projects within the public sector;
498
(4) there exists, in the private sector, favorable alternative methods for providing
499
information technology and telecommunications products and services that are currently being
500
provided by the state; and
501
(5) authorizing the private sector to develop, operate, or provide one or more qualifying
502
projects may result in the development, operation, or provision of products and services to the
503
public in a more timely, more efficient, or less costly fashion, thereby benefitting the state.
504
Section 8.
Section
63M-1-2403
is enacted to read:
505
63M-1-2403. Definitions.
506
As used in this part:
507
(1) "Affected department" means, as applicable, the Board of Education or the
508
Department of Technology Services.
509
(2) "Board" means the Board of Business and Economic Development created under
510
Section
63M-1-301
.
511
(3) "Board of Education" means the Utah State Board of Education.
512
(4) "Chief procurement officer" means the chief procurement officer appointed under
513
Section
63-56-203
.
514
(5) "Committee" means the proposal review committee created under Section
515
63M-1-2405
.
516
(6) "Day" means a calendar day.
517
(7) "Director" is as defined in Section
63-38f-102
.
518
(8) "Executive Appropriations Committee" means the Legislature's Executive
519
Appropriations Committee.
520
(9) "Information technology" is as defined in Section
63F-1-102
.
521
(10) "Office" means the Governor's Office of Economic Development created under
522
Section
63-38f-201
.
523
(11) "Private entity" means a person submitting a proposal under this part for the
524
purpose of entering into a project.
525
(12) "Project" means the subject of a proposal or an agreement for the procurement or
526
disposal of:
527
(a) information technology or telecommunications products or services; or
528
(b) supplies or services for or on behalf of the Department of Technology Services or
529
the Board of Education.
530
(13) "Proposal" means an unsolicited offer by a private entity to undertake a project,
531
including an initial proposal under Section
63M-1-2406
and a detailed proposal under Section
532
63M-1-2409
.
533
(14) "Services" is as defined in Section
63-56-105
.
534
(15) "Supplies" is as defined in Section
63-56-105
.
535
(16) "Telecommunications" is as defined in Section
63F-1-102
.
536
Section 9.
Section
63M-1-2404
is enacted to read:
537
63M-1-2404. Government Procurement Private Proposal Program -- Proposals --
538
Rulemaking.
539
(1) There is created within the office the Government Procurement Private Proposal
540
Program.
541
(2) In accordance with this part, the board may:
542
(a) accept a proposal for a project;
543
(b) solicit comments, suggestions, and modifications to a project in accordance with
544
Section
63G-6-408.5
; and
545
(c) make rules in accordance with Title 63, Chapter 46a, Utah Administrative
546
Rulemaking Act, establishing requirements for the procurement of a project.
547
Section 10.
Section
63M-1-2405
is enacted to read:
548
63M-1-2405. Committee for reviewing proposals -- Appointment -- Accepting or
549
rejecting proposal.
550
(1) The director shall appoint a committee composed of members of the board to
551
review and evaluate a proposal submitted in accordance with this part.
552
(2) The director shall determine the number of board members that constitute a
553
committee.
554
(3) The committee shall, at all times, consist of less than a quorum of the members of
555
the board, as established under Section
63M-1-302
.
556
(4) A committee member shall serve on the committee until:
557
(a) replaced by the director; or
558
(b) the committee member ceases to be a member of the board.
559
(5) The director may fill a vacancy on the committee.
560
(6) The committee shall include the following nonvoting members in addition to the
561
members appointed under Subsection (1):
562
(a) a member of the Senate, appointed by the president of the Senate; and
563
(b) a member of the House of Representatives, appointed by the speaker of the House
564
of Representatives.
565
(7) A committee member is subject to Title 67, Chapter 16, Utah Public Officers' and
566
Employees' Ethics Act, and any additional requirement established by the board in accordance
567
with Title 63, Chapter 46a, Utah Administrative Rulemaking Act.
568
(8) The committee shall inform a private entity of the committee's decision to approve
569
or reject a proposal in writing.
570
(9) If the committee, in its sole discretion, accepts a proposal, the proposal shall be
571
evaluated under this part.
572
(10) If the committee, in its sole discretion, rejects a proposal, the committee shall
573
notify the private entity of the reason for the rejection and shall return any remaining portion of
574
the fee required under Section
63M-1-2413
.
575
Section 11.
Section
63M-1-2406
is enacted to read:
576
63M-1-2406. Initial proposal -- Requirements.
577
(1) In accordance with this part, a private entity may at any time submit to the
578
committee an initial proposal for a project.
579
(2) An initial proposal shall include:
580
(a) a conceptual description of the project;
581
(b) a description of the economic benefit of the project to the state and the affected
582
department;
583
(c) information concerning the information technology and telecommunications
584
products and services, currently being provided by, the state that are similar to the project, if
585
applicable;
586
(d) an estimate of the following costs associated with the project:
587
(i) design;
588
(ii) implementation;
589
(iii) operation and maintenance; and
590
(iv) any other related project cost; and
591
(e) the name and address of a person who may be contacted for further information
592
concerning the initial proposal.
593
(3) A private entity submitting an initial proposal under this section shall pay the fee
594
required by Section
63M-1-2413
when the initial proposal is submitted.
595
(4) An initial proposal submitted under this section is a protected record under Title 63,
596
Chapter 2, Government Records Access and Management Act, until the chief procurement
597
officer issues an invitation for detailed proposals in accordance with Section
63G-6-408.5
.
598
(5) The committee shall make rules in accordance with Title 63, Chapter 46a, Utah
599
Administrative Rulemaking Act, detailing the portions of an initial proposal that remain
600
protected after the chief procurement officer issues an invitation for detailed proposals.
601
Section 12.
Section
63M-1-2407
is enacted to read:
602
63M-1-2407. Review of initial proposal -- Affected department review.
603
(1) The committee shall review and evaluate an initial proposal submitted in
604
accordance with:
605
(a) this part; and
606
(b) any rule established by the board under Subsection
63M-1-2404
(2)(c).
607
(2) If, within 15 days after receipt of an initial proposal, the committee, in its sole
608
discretion, determines to proceed with the initial proposal, the committee shall submit a copy
609
of the initial proposal to the affected department.
610
(3) An affected department receiving a copy of the initial proposal under Subsection
611
(2) shall review the initial proposal and provide the committee with any comment, suggestion,
612
or modification to the project no later than 15 days after the day on which the committee
613
submits the initial proposal to the affected department.
614
(4) In reviewing an initial proposal, the affected department may share portions of the
615
initial proposal with any other state entity that will be directly affected if the proposal is
616
ultimately adopted, if the confidentiality of the initial proposal is maintained.
617
(5) If, within 30 days after receipt of the affected department's review of the initial
618
proposal under Subsection (3), the committee determines to accept an initial proposal, the
619
committee shall submit a copy of the initial proposal, including any comment, suggestion, or
620
modification adopted by the committee and incorporated into the initial proposal, to:
621
(a) the chief procurement officer in accordance with Section
63G-6-408.5
; and
622
(b) the Executive Appropriations Committee, for informational purposes.
623
(6) Before taking any action under Subsection (5), the committee shall consider:
624
(a) any comment, suggestion, or modification to the initial proposal submitted by the
625
affected department in accordance with Subsection (3);
626
(b) the extent to which the project is practical, efficient, and economically beneficial to
627
the state and the affected department; and
628
(c) any other reasonable factor identified by the committee or required by the board by
629
rule.
630
Section 13.
Section
63M-1-2408
is enacted to read:
631
63M-1-2408. Acceptance of initial proposal -- Invitation for detailed proposals.
632
If an initial proposal is accepted under Section
63M-1-2407
, the chief procurement
633
officer shall:
634
(1) take action under Section
63G-6-408.5
to issue an invitation for detailed proposals
635
that includes the portions of the initial proposal that are not protected records under Title 63,
636
Chapter 2, Government Records and Access Management Act; and
637
(2) submit all detailed proposals that meet the guidelines established under Subsection
638
63M-1-2409
(1) to:
639
(a) the committee; and
640
(b) the Governor's Office of Planning and Budget.
641
Section 14.
Section
63M-1-2409
is enacted to read:
642
63M-1-2409. Detailed proposal -- Requirements -- Cooperation of affected
643
department.
644
(1) A detailed proposal submitted in response to an invitation for detailed proposals
645
under Section
63M-1-2408
shall include:
646
(a) a conceptual description of the project, including the scope of the work;
647
(b) a description of the economic benefit of the project to the state and the affected
648
department;
649
(c) an estimate of the design, implementation, operation, maintenance, or other costs
650
associated with the project;
651
(d) information concerning the information technology or telecommunication product
652
and service or other supply or service currently provided by the state that is similar to the
653
project being proposed, if applicable;
654
(e) a statement setting forth the private entity's general plan for financing the project,
655
including any appropriation by the Legislature or other public monies and, if applicable, the
656
sources of the private entity's funds and identification of any dedicated revenue source or
657
proposed debt or equity investment on behalf of the private entity;
658
(f) the name and address of the person who may be contacted for further information
659
concerning the detailed proposal;
660
(g) a statement describing the private entity's experience with other similar projects and
661
a description of why the public entity is best qualified for the project; and
662
(h) any other information:
663
(i) reasonably requested by the affected department or the committee, or required by
664
the board by rule; or
665
(ii) that the private entity considers necessary or appropriate to complete or describe
666
the detailed proposal.
667
(2) To assist each private entity in preparing a detailed proposal:
668
(a) the affected department shall provide each private entity with access to all
669
information, records, documents, and reports related to the proposal and the project that are
670
designated public records under Title 63, Chapter 2, Government Records Access and
671
Management Act; and
672
(b) the affected department and the committee shall cooperate with each private entity
673
to assist the private entity in the development of a detailed proposal that is:
674
(i) practical;
675
(ii) efficient; and
676
(iii) economically beneficial to the state and the affected department.
677
(3) The committee or any private entity may choose to terminate the development of
678
the detailed proposal at any time before the submission of the detailed proposal to the chief
679
procurement officer under Section
63G-6-408.5
.
680
Section 15.
Section
63M-1-2410
is enacted to read:
681
63M-1-2410. Receipt of detailed proposals -- Economic feasibility report --
682
Acceptance of a detailed proposal.
683
(1) If the committee, in its sole discretion, determines that the detailed proposal does
684
not substantially meet the guidelines established under Subsection
63M-1-2409
(1), the
685
committee may elect not to review a detailed proposal.
686
(2) Within 30 days after the day on which it receives a detailed proposal, the
687
Governor's Office of Planning and Budget shall prepare an economic feasibility report
688
containing:
689
(a) information concerning the economic feasibility and effectiveness of the project
690
based upon competent evidence;
691
(b) a dollar amount representing the total estimated fiscal impact of the project to the
692
affected department and the state; and
693
(c) any other matter the committee requests or is required by the board by rule.
694
(3) In determining whether to reject or accept a detailed proposal, the committee shall
695
consider the following factors:
696
(a) any comment, suggestion, or modification offered by the affected department in
697
accordance with Subsection
63M-1-2407
(3);
698
(b) the economic feasibility report prepared in accordance with Subsection (2)(a);
699
(c) the source of funding and any resulting constraint necessitated by the funding
700
source;
701
(d) any alternative funding proposal;
702
(e) the extent to which the project is practical, efficient, and economically beneficial to
703
the state and the affected department; and
704
(f) any other reasonable factor identified by the committee or required by the board by
705
rule.
706
(4) If, within 30 days after the day on which the committee receives the economic
707
feasibility report prepared under Subsection (2), the committee accepts a detailed proposal, the
708
accepted detailed proposal shall be submitted to the board for approval.
709
(5) If a private entity who submitted an initial proposal on which an invitation for
710
detailed proposals is based submits a detailed proposal, the committee may not reject the
711
private entity's detailed proposal solely because of cost if the cost of the private entity's detailed
712
proposal is within the amount of the fee the private entity paid for review of the initial proposal
713
above the cost of any other detailed proposal.
714
Section 16.
Section
63M-1-2411
is enacted to read:
715
63M-1-2411. Project agreement.
716
(1) If, within 30 days after the day on which the committee accepts a detailed proposal
717
under Section
63M-1-2410
, the board accepts the detailed proposal, the director shall:
718
(a) prepare a project agreement in consultation with the affected department; and
719
(b) enter into the project agreement with the private entity.
720
(2) A project agreement shall be signed by the director, the affected department, and
721
the private entity within 30 days after the day on which the board approves the detailed
722
proposal under Subsection (1).
723
(3) A project agreement shall include provisions concerning:
724
(a) the scope of the project;
725
(b) the pricing method of the project;
726
(c) the director's or the state's ability to terminate for convenience or for default, and
727
any termination compensation to be paid to the private entity, if applicable;
728
(d) the ability to monitor performance under the contract;
729
(e) the appropriate limits of liability;
730
(f) the appropriate transition of services, if applicable;
731
(g) the exceptions from applicable rules and procedures for the implementation and
732
administration of the project by the affected department; if any;
733
(h) the clauses and remedies applicable to state contracts under Title 63, Chapter 56,
734
Part 6, Contract Clauses; and
735
(i) any other matter reasonably requested by the committee or required by the board by
736
rule.
737
(4) A copy of the signed project agreement shall be submitted to:
738
(a) the affected department; and
739
(b) the Executive Appropriations Committee.
740
(5) The affected department shall implement and administer the project agreement in
741
accordance with rules made under Title 63, Chapter 46a, Utah Administrative Rulemaking Act,
742
except as modified by the project agreement under Subsection (3)(g).
743
Section 17.
Section
63M-1-2412
is enacted to read:
744
63M-1-2412. Advisory committee.
745
(1) The director may appoint an advisory committee comprised of:
746
(a) representatives of:
747
(i) the affected department for the proposal;
748
(ii) the Department of Human Resource Management; and
749
(iii) the Division of Risk Management;
750
(b) members of the public; and
751
(c) other members.
752
(2) Members of an advisory committee shall receive no compensation or benefits for
753
their services, but may receive per diem and expenses incurred in the performance of the
754
members' official duties at the rates established by the Division of Finance under Sections
755
63A-3-106
and
63A-3-107
.
756
(3) Members of an advisory committee may decline to receive per diem and expenses
757
for their service.
758
(4) An advisory committee appointed in accordance with Subsection (1) may not
759
participate in the final decision-making of the committee or the board.
760
(5) The staff, any outside consultant, and any advisory subcommittee shall:
761
(a) provide the committee and the board with professional services, including
762
architectural, engineering, legal, and financial services, to develop rules and guidelines to
763
implement the program described in this part; and
764
(b) assist the committee and the board in:
765
(i) reviewing and commenting on initial proposals;
766
(ii) reviewing and commenting on detailed proposals; and
767
(iii) preparing and negotiating the terms of any project agreement.
768
Section 18.
Section
63M-1-2413
is enacted to read:
769
63M-1-2413. Private Proposal Restricted Account -- Fees.
770
(1) There is created a restricted account within the General Fund called the Private
771
Proposal Restricted Account.
772
(2) Monies collected from the payment of a fee required by this part shall be deposited
773
in the Private Proposal Restricted Account.
774
(3) Subject to appropriation by the Legislature, the board or the committee may use the
775
monies in the Private Proposal Restricted Account to offset the expense of hiring staff and
776
engaging any outside consultant.
777
(4) The board shall establish a fee in accordance with Section
63-38-3.2
for:
778
(a) reviewing an initial proposal;
779
(b) reviewing any detailed proposal; and
780
(c) preparing any project agreement.
781
(5) The board may waive the fee established under Subsection (4) if the board
782
determines that it is:
783
(a) reasonable; and
784
(b) in the best interest of the state.
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