First Substitute H.B. 1002

Representative Wayne A. Harper proposes the following substitute bill:

1 CONDITIONS FOR REQUESTING AND
2 DISCLOSING INFORMATION UNDER
3 EMPLOYMENT SELECTION PROCEDURES ACT
4 2009 FIRST SPECIAL SESSION
5 STATE OF UTAH
6 Chief Sponsor: Wayne A. Harper
7 Senate Sponsor: Karen Mayne
8
9 LONG TITLE
10 General Description:
11 This bill modifies the Employment Selection Procedures Act to modify conditions
12 under which identifying information may be requested and when information may be
13 disclosed.
14 Highlighted Provisions:
15 This bill:
16 . permits an employer, if certain conditions are met, to request information when the
17 employer conducts an internal review for employment related actions;
18 . permits an employer, if certain conditions are met, to request information for
19 purposes related to a government service, benefit, or program;
20 . clarifies when information may be disclosed by an employer as required by law or
21 for purposes related to a government service, benefit, or program; and
22 . makes technical changes.
23 Monies Appropriated in this Bill:
24 None
25 Other Special Clauses:

26 This bill provides an immediate effective date.
27 This bill has retrospective operation to May 12, 2009.
28 Utah Code Sections Affected:
29 AMENDS:
30 34-46-201, as enacted by Laws of Utah 2009, Chapter 174
31 34-46-202, as enacted by Laws of Utah 2009, Chapter 174
32
33 Be it enacted by the Legislature of the state of Utah:
34 Section 1. Section 34-46-201 is amended to read:
35 34-46-201. Information collected.
36 (1) [An] Except as provided in Subsection (2), an employer may not request the
37 following information [listed in Subsection (2) before: (a)] before an applicant is offered a job[;
38 or]:
39 (a) Social Security number;
40 (b) date of birth; or
41 (c) driver license number.
42 (2) An employer may request the information listed in Subsection (1) before an
43 applicant is offered a job only if:
44 [(b) (i) if] (a) the request for information is applicable to any applicant applying for the
45 position for which the applicant is applying[,];
46 (b) the information is requested during the time in the employer's employment
47 selection process when the employer [obtains a]:
48 [(A)] (i) obtains a criminal background check;
49 [(B)] (ii) obtains a credit history of an applicant for employment, subject to the
50 requirements of the Fair Credit Reporting Act, 15 U.S.C. Sec. 1681 et seq.; [or]
51 [(C)] (iii) obtains a driving record of a driver from the Driver License Division in
52 accordance with Section 53-3-104 or [Section] 53-3-420 ; [and]
53 (iv) subject to Subsection (3), conducts a review of the internal records of the employer
54 to determine whether:
55 (A) the applicant was previously employed by the employer; or
56 (B) the applicant previously applied for employment with the employer; or

57 (v) collects the information to provide it to a government entity for the purpose of:
58 (A) determining eligibility for a government service, benefit, or program that requires
59 that the information is collected on or before the day on which an offer of employment is made;
60 or
61 (B) participating in a government service, benefit, or program that requires that the
62 information is collected on or before the day on which an offer of employment is made; and
63 [(ii)] (c) the applicant consents to the employer taking the action described in
64 Subsection [(1)(b)(i)] (2)(b).
65 [(2) The information subject to the restriction of Subsection (1) is an applicant's:]
66 [(a) Social Security number;]
67 [(b) date of birth; and]
68 [(c) driver license number.]
69 (3) If the information listed in Subsection (1) is requested under Subsection (2)(b)(iv),
70 the employer may only request that information listed in Subsection (1) that is necessary to
71 conduct the review of the employer's internal records.
72 (4) An employer violates this section if pursuant to Subsection (2) the employer
73 requests the information listed in Subsection (1), but fails to take the action described in
74 Subsection (2)(b) for which the information is requested.
75 Section 2. Section 34-46-202 is amended to read:
76 34-46-202. Use of information collected in initial selection process.
77 (1) (a) An employer may not:
78 (i) use information about an applicant obtained through an initial selection process for
79 a purpose other than to determine whether or not the employer will hire the applicant as an
80 employee; or
81 (ii) except as provided in Subsection (2), provide information about an applicant
82 obtained through an initial selection process to a person other than the employer.
83 (b) A use prohibited under this Subsection (1) includes:
84 (i) marketing;
85 (ii) profiling;
86 (iii) reselling of the information; or
87 (iv) a similar use.

88 (2) Notwithstanding the other provisions of this section[: (a)], an employer may
89 provide information [to a government official at the request of the government official;]:
90 (a) as required by law;
91 (b) to a government entity for the purpose of:
92 (i) determining eligibility for a government service, benefit, or program; or
93 (ii) participating in a government service, benefit, or program;
94 [(b)] (c) if the applicant applies for another position with the employer; or
95 [(c)] (d) if the applicant becomes an employee and the information is used for one or
96 more of the following, that is also applied to other employees in a similar position:
97 (i) a performance review; or
98 (ii) a promotion application.
99 Section 3. Effective date.
100 If approved by two-thirds of all the members elected to each house, this bill takes effect
101 upon approval by the governor, or the day following the constitutional time limit of Utah
102 Constitution Article VII, Section 8, without the governor's signature, or in the case of a veto,
103 the date of veto override.
104 Section 4. Retrospective operation.
105 This bill has retrospective operation to May 12, 2009.