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H.B. 199

             1     

MUNICIPAL CLERK AND RECORDER

             2     
RESPONSIBILITIES

             3     
2010 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Bradley G. Last

             6     
Senate Sponsor: Dennis E. Stowell

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill modifies provisions relating to municipal clerks and recorders.
             11      Highlighted Provisions:
             12          This bill:
             13          .    authorizes the legislative body of a town to establish a director of finance position;
             14          .    eliminates a requirement that cities operating under an optional form of government
             15      establish a director of finance position;
             16          .    clarifies the appointment and removal of a director of finance; and
             17          .    makes technical changes.
             18      Monies Appropriated in this Bill:
             19          None
             20      Other Special Clauses:
             21          None
             22      Utah Code Sections Affected:
             23      AMENDS:
             24          10-5-123, as last amended by Laws of Utah 2004, Chapter 206
             25          10-6-157, as last amended by Laws of Utah 2003, Chapter 292
             26     
             27      Be it enacted by the Legislature of the state of Utah:


             28          Section 1. Section 10-5-123 is amended to read:
             29           10-5-123. Fund records maintained -- Pre-audit of claims and demands --
             30      Certifications on check copy -- Bids received and advertisement records -- Time for
             31      keeping.
             32          (1) [The] Except to the extent that the town clerk's financial duties and responsibilities
             33      are performed by a director of finance appointed pursuant to a resolution or ordinance adopted
             34      under Subsection 10-6-157 (1), the town clerk shall:
             35          (a) maintain the general books for each fund of the town and all subsidiary records
             36      relating [thereto] to each fund, including a list of the outstanding bonds, their purpose, amount,
             37      terms, date, and place payable[.]; and
             38          [(2) The town clerk shall preaudit all claims and demands]
             39          (b) (i) pre-audit each claim and demand against the town before [they are] it is
             40      allowed[, and shall];
             41          (ii) prepare the necessary [checks] check in payment[. The town clerk shall] of the
             42      claim or demand; and
             43          (iii) certify on the [voucher or] check copy[, as appropriate,] that:
             44          [(a)] (A) the claim or demand has been [preaudited] pre-audited and documented;
             45          [(b)] (B) the claim or demand has been directly approved by the council;
             46          [(c)] (C) the claim or demand is within the lawful debt limit of the town; and
             47          [(d)] (D) the claim or demand does not overexpend the appropriate departmental
             48      budget established by the [council] legislative body.
             49          [(3) Whenever any] (2) If a town is required by law to receive bids for purchases,
             50      construction, repairs, or any other purpose requiring the expenditure of funds, [that] the town
             51      shall keep on file all bids received, together with proof of advertisement by publication or
             52      otherwise, for:
             53          (a) at least three years following the letting of any contract pursuant to those bids; or
             54          (b) three years following the first advertisement for the bids, if all bids pursuant to that
             55      advertisement are rejected.
             56          Section 2. Section 10-6-157 is amended to read:
             57           10-6-157. Director of finance in certain cities and towns.
             58          (1) The [governing] legislative body of a city of the third, fourth, or fifth class or of a


             59      town may, [and the cities under an optional form of city government shall,] by resolution or
             60      ordinance, create a director of finance position to perform the financial duties and
             61      responsibilities of the city recorder [in third, fourth, and fifth class cities or the city auditor in
             62      first and second class cities] or town clerk, as the case may be, as established by this chapter.
             63      [The]
             64          (2) A director of finance:
             65          (a) shall be:
             66          (i) a qualified person; and
             67          (ii) appointed and removed by the mayor, with the advice and consent of the
             68      [governing] legislative body[,]; and
             69          (b) may not assume the duties of the city or town treasurer.
             70          (3) The [governing] legislative body may [also] adopt the financial administrative
             71      duties of the director of finance prescribed in the Uniform Accounting Manual for Utah Cities.




Legislative Review Note
    as of 9-1-09 6:56 AM


Office of Legislative Research and General Counsel


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