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S.B. 142


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House Committee Amendments 2-23-2011 je/gcl

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Senate Committee Amendments 2-2-2011 rd/gcl
This document includes Senate Committee Amendments incorporated into the bill on Wed, Feb 2, 2011 at 7:31 AM by rday. --> This document includes House Committee Amendments incorporated into the bill on Wed, Feb 23, 2011 at 3:55 PM by jeyring. -->              1
    
PUBLIC OFFICIAL CONTACT INFORMATION

             2     
2011 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: Howard A. Stephenson

             5     
House Sponsor: Carl Wimmer

             6     

             7      LONG TITLE
             8      General Description:
             9          This bill requires elected officials and school community council members to have
             10      contact information and accordingly amends the Government Records Access and
             11      Management Act.
             12      Highlighted Provisions:
             13          This bill:
             14          .    requires a community council member to have a telephone
             14a      number H. , if available, .H and email
             15      address H. , if available, .H where the member can be reached;
             16          .    requires an elected official to have a telephone number H. , if available, .H and email
             16a      address H. , if available, .H where the
             17      official can be reached S. directly .S ;
             18          .    provides that the contact information is public under the Government Records
             19      Access and Management Act; and
             20          .    makes technical changes.
             21      Money Appropriated in this Bill:
             22          None
             23      Other Special Clauses:
             24           H. [ None ] This bill coordinates with H.B. 186, Utah Code Technical Amendments, by
             24a      providing superseding technical amendments. .H
             25      Utah Code Sections Affected:
             26      AMENDS:
             27          53A-1a-108, as last amended by Laws of Utah 2008, Chapters 157, 178, and 332



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             28
         63G-2-301, as last amended by Laws of Utah 2009, Chapter 344
             29      ENACTS:
             30          11-46-101, Utah Code Annotated 1953
             31          11-46-102, Utah Code Annotated 1953
             32          11-46-103, Utah Code Annotated 1953
             32a      H. Utah Code Sections Affected by Coordination Clause:
             32b           53A-1a-108, as last amended by Laws of Utah 2008, Chapters 157, 178, and 332 .H
             33     

             34      Be it enacted by the Legislature of the state of Utah:
             35          Section 1. Section 11-46-101 is enacted to read:
             36     
CHAPTER 46. ACCESS TO ELECTED OFFICIALS

             37          11-46-101. Title.
             38          This chapter is known as "Access to Elected Officials."
             39          Section 2. Section 11-46-102 is enacted to read:
             40          11-46-102. Definitions.
             41          For purposes of this chapter, "elected official" means each person elected to a county
             42      office, municipal office, school board or school district office, local district office, or special
             43      service district office, but does not include judges.
             44          Section 3. Section 11-46-103 is enacted to read:
             45          11-46-103. Public contact information.
             46          Each elected official shall have a telephone number H. , if available, .H and an email
             46a      address H. , if available, .H where that
             47      elected official may be reached S. directly .S .
             48          Section 4. Section 53A-1a-108 is amended to read:
             49           53A-1a-108. School community councils authorized -- Duties -- Composition --
             50      Election procedures and selection of members.
             51          (1) As used in this section:
             52          (a) (i) "Parent or guardian member" means a member of a school community council
             53      who is a parent or guardian of a student who is attending the school or who will be enrolled at
             54      the school at any time during the parent's or guardian's initial term of office.
             55          (ii) "Parent or guardian member" may not include a person who meets the definition of
             56      a school employee member unless the person's employment at the school does not exceed an
             57      average of six hours per week.
             58          (b) "School employee member" means a member of a school community council who



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             59
     is a person employed at a school by the school or school district, including the principal.
             60          (2) Each public school, in consultation with its local school board, shall establish a
             61      school community council at the school building level.
             62          (3) (a) Each school community council shall:
             63          (i) develop a school improvement plan in accordance with Section 53A-1a-108.5 ;
             64          (ii) develop the School LAND Trust Program in accordance with Section
             65      53A-16-101.5 ;
             66          (iii) assist in the development and implementation of a staff professional development
             67      plan as provided by Section 53A-3-701 ;
             68          (iv) develop a child access routing plan in accordance with Section 53A-3-402 ; and
             69          (v) advise and make recommendations to school and school district administrators and
             70      the local school board regarding the school and its programs, school district programs, and
             71      other issues relating to the community environment for students.
             72          (b) In addition to the duties specified in Subsection (3)(a), a school community council
             73      for an elementary school shall develop a reading achievement plan in accordance with Section
             74      53A-1-606.5 .
             75          (4) (a) Each school community council shall consist of school employee members and
             76      parent or guardian members in accordance with this section.
             77          (b) Except as provided in Subsection (4)(c):
             78          (i) each school community council for a high school shall have six parent or guardian
             79      members and five school employee members, including the principal; and
             80          (ii) each school community council for a school other than a high school shall have
             81      four parent or guardian members and three school employee members, including the principal.
             82          (c) (i) A school community council may have a larger membership provided that the
             83      number of parent or guardian members exceeds the number of school employee members.
             84          (ii) A school community council may have a smaller membership provided that:
             85          (A) the number of parent or guardian members exceeds the number of school employee
             86      members; and
             87          (B) there are at least two school employee members on the school community council.
             88          (5) (a) Each school employee member, except the principal, shall be elected by secret
             89      ballot by a majority vote of the school employees and serve a two-year term. The principal



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             90
     shall serve as an ex officio member with full voting privileges.
             91          (b) (i) Each parent or guardian member shall be elected by secret ballot at an election
             92      held at the school by a majority vote of those voting at the election and serve a two-year term.
             93          (ii) Only parents or guardians of students attending the school may vote at the election
             94      under Subsection (5)(b)(i).
             95          (iii) Any parent or guardian of a student who meets the qualifications of this section
             96      may file or declare himself as a candidate for election to a school community council.
             97          (c) (i) The principal of the school, or the principal's designee, shall provide notice of
             98      the available community council positions to school employees, parents, and guardians at least
             99      14 days before the date that voting commences for the elections held under Subsections (5)(a)
             100      and (5)(b).
             101          (ii) The notice shall include:
             102          (A) the dates and times of the elections;
             103          (B) a list of council positions that are up for election; and
             104          (C) instructions for becoming a candidate for a community council position.
             105          (iii) The principal of the school, or the principal's designee, shall oversee the elections
             106      held under Subsections (5)(a) and (5)(b).
             107          (iv) Ballots cast in an election held under Subsection (5)(b) shall be deposited in a
             108      secure ballot box[;].
             109          (d) Results of the elections held under Subsections (5)(a) and (5)(b) shall be made
             110      available to the public upon request.
             111          (e) (i) If a parent or guardian position on a school community council remains unfilled
             112      after an election is held, the other parent or guardian members of the council shall appoint a
             113      parent or guardian who meets the qualifications of this section to fill the position.
             114          (ii) If a school employee position on a school community council remains unfilled after
             115      an election is held, the other school employee members of the council shall appoint a school
             116      employee to fill the position.
             117          (iii) The chair of the community council shall notify the local school board of each
             118      appointment made under Subsection (5)(e)[(i), (ii), or (iii)] H. (i) or (ii) .H .
             119          (iv) A member appointed to a school community council under Subsection (5)(e)(i) or
             120      (ii) shall serve a two-year term.



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             121
         (f) Initial terms shall be staggered so that no more than 50% of the council members
             122      stand for election in any one year.
             123          (g) (i) Each public school, in consultation with its local school board, shall set the
             124      beginning date of the term of office for school community council members.
             125          (ii) Council members may serve up to three successive terms.
             126          (h) (i) Each school community council shall elect a chair and vice chair from its parent
             127      or guardian members and elected employee members.
             128          (ii) No more than one parent or guardian member or elected employee member may at
             129      the same time serve as an officer specified in Subsection (5)(h)(i).
             130          (6) (a) A school community council may create subcommittees or task forces to:
             131          (i) advise or make recommendations to the council; or
             132          (ii) develop all or part of a plan listed in Subsection (3).
             133          (b) Any plan or part of a plan developed by a subcommittee or task force shall be
             134      subject to the approval of the school community council.
             135          (c) A school community council may appoint individuals who are not council members
             136      to serve on a subcommittee or task force, including parents, school employees, or other
             137      community members.
             138          (7) (a) A school community council shall provide the following information:
             139          (i) the proposed school community council meeting schedule for the year, provided
             140      during the first two weeks of the school year;
             141          (ii) a summary of the school community council's actions and activities during the first
             142      half of the school year information, provided at the mid-point of the school year; [and]
             143          (iii) a summary of the annual report required under Section 53A-16-101.5 on how the
             144      school's School LAND Trust Program monies were used to enhance or improve academic
             145      excellence at the school and implement a component of the school's improvement plan,
             146      provided at the beginning of the next school year[.]; and
             147           (iv) a telephone number H. , if available, .H and email address H. , if available, .H
             147a      where each community council member
             148      can be reached S. directly .S .
             149          (b) The school community council shall provide the information described in
             150      Subsection (7)(a) by:
             151          (i) posting the information on the school's website; and



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             152
         (ii) providing individual delivery to each household that has a student attending the
             153      school by:
             154          (A) mailing the information;
             155          (B) delivering a voice message describing the information and explaining where to
             156      obtain the full information;
             157          (C) sending an email message containing the information;
             158          (D) providing the information in a packet that is to be delivered to a student's parent or
             159      guardian:
             160          (I) during the school's annual registration period; or
             161          (II) with the student's report card; or
             162          (E) using a combination of the methods described in Subsections (7)(b)(ii)(A) through
             163      (D).
             164          (8) A school community council shall, at least one week prior to a meeting, post the
             165      following information on the school's website:
             166          (a) notice of the meeting date, time, and place;
             167          (b) an agenda for the meeting; and
             168          (c) a summary of the previous meeting.
             169          Section 5. Section 63G-2-301 is amended to read:
             170           63G-2-301. Records that must be disclosed.
             171          (1) As used in this section:
             172          (a) "Business address" means a single address of a governmental agency designated for
             173      the public to contact an employee or officer of the governmental agency.
             174          (b) "Business email address" means a single email address of a governmental agency
             175      designated for the public to contact an employee or officer of the governmental agency.
             176          (c) "Business telephone number" means a single telephone number of a governmental
             177      agency designated for the public to contact an employee or officer of the governmental agency.
             178          (2) The following records are public except to the extent they contain information
             179      expressly permitted to be treated confidentially under the provisions of Subsections
             180      63G-2-201 (3)(b) and (6)(a):
             181          (a) laws;
             182          (b) the name, gender, gross compensation, job title, job description, business address,



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             183
     business email address, business telephone number, number of hours worked per pay period,
             184      dates of employment, and relevant education, previous employment, and similar job
             185      qualifications of a current or former employee or officer of the governmental entity, excluding:
             186          (i) undercover law enforcement personnel; and
             187          (ii) investigative personnel if disclosure could reasonably be expected to impair the
             188      effectiveness of investigations or endanger any individual's safety;
             189          (c) final opinions, including concurring and dissenting opinions, and orders that are
             190      made by a governmental entity in an administrative, adjudicative, or judicial proceeding except
             191      that if the proceedings were properly closed to the public, the opinion and order may be
             192      withheld to the extent that they contain information that is private, controlled, or protected;
             193          (d) final interpretations of statutes or rules by a governmental entity unless classified as
             194      protected as provided in Subsections 63G-2-305 (16), (17), and (18);
             195          (e) information contained in or compiled from a transcript, minutes, or report of the
             196      open portions of a meeting of a governmental entity as provided by Title 52, Chapter 4, Open
             197      and Public Meetings Act, including the records of all votes of each member of the
             198      governmental entity;
             199          (f) judicial records unless a court orders the records to be restricted under the rules of
             200      civil or criminal procedure or unless the records are private under this chapter;
             201          (g) unless otherwise classified as private under Section 63G-2-303 , records or parts of
             202      records filed with or maintained by county recorders, clerks, treasurers, surveyors, zoning
             203      commissions, the Division of Forestry, Fire, and State Lands, the School and Institutional Trust
             204      Lands Administration, the Division of Oil, Gas, and Mining, the Division of Water Rights, or
             205      other governmental entities that give public notice of:
             206          (i) titles or encumbrances to real property;
             207          (ii) restrictions on the use of real property;
             208          (iii) the capacity of persons to take or convey title to real property; or
             209          (iv) tax status for real and personal property;
             210          (h) records of the Department of Commerce that evidence incorporations, mergers,
             211      name changes, and uniform commercial code filings;
             212          (i) data on individuals that would otherwise be private under this chapter if the
             213      individual who is the subject of the record has given the governmental entity written



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             214
     permission to make the records available to the public;
             215          (j) documentation of the compensation that a governmental entity pays to a contractor
             216      or private provider;
             217          (k) summary data; [and]
             218          (l) voter registration records, including an individual's voting history, except for those
             219      parts of the record that are classified as private in Subsection 63G-2-302 (1)(i)[.];
             220          (m) for an elected official, as defined in Section 11-46-102 , a telephone number H. , if
             220a      available, .H and
             221      email address H. , if available, .H where that elected official may be reached as required in
             221a      Title 11, Chapter 46,
             222      Access to Elected Officials; and
             223          (n) for a school community council member, a telephone number H. , if available, .H
             223a      and email address H. , if available, .H
             224      where that elected official may be reached S. directly .S as required in Section 53A-1a-108 .
             225          (3) The following records are normally public, but to the extent that a record is
             226      expressly exempt from disclosure, access may be restricted under Subsection 63G-2-201 (3)(b),
             227      Section 63G-2-302 , 63G-2-304 , or 63G-2-305 :
             228          (a) administrative staff manuals, instructions to staff, and statements of policy;
             229          (b) records documenting a contractor's or private provider's compliance with the terms
             230      of a contract with a governmental entity;
             231          (c) records documenting the services provided by a contractor or a private provider to
             232      the extent the records would be public if prepared by the governmental entity;
             233          (d) contracts entered into by a governmental entity;
             234          (e) any account, voucher, or contract that deals with the receipt or expenditure of funds
             235      by a governmental entity;
             236          (f) records relating to government assistance or incentives publicly disclosed,
             237      contracted for, or given by a governmental entity, encouraging a person to expand or relocate a
             238      business in Utah, except as provided in Subsection 63G-2-305 (35);
             239          (g) chronological logs and initial contact reports;
             240          (h) correspondence by and with a governmental entity in which the governmental entity
             241      determines or states an opinion upon the rights of the state, a political subdivision, the public,
             242      or any person;
             243          (i) empirical data contained in drafts if:
             244          (i) the empirical data is not reasonably available to the requester elsewhere in similar



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             245
     form; and
             246          (ii) the governmental entity is given a reasonable opportunity to correct any errors or
             247      make nonsubstantive changes before release;
             248          (j) drafts that are circulated to anyone other than:
             249          (i) a governmental entity;
             250          (ii) a political subdivision;
             251          (iii) a federal agency if the governmental entity and the federal agency are jointly
             252      responsible for implementation of a program or project that has been legislatively approved;
             253          (iv) a government-managed corporation; or
             254          (v) a contractor or private provider;
             255          (k) drafts that have never been finalized but were relied upon by the governmental
             256      entity in carrying out action or policy;
             257          (l) original data in a computer program if the governmental entity chooses not to
             258      disclose the program;
             259          (m) arrest warrants after issuance, except that, for good cause, a court may order
             260      restricted access to arrest warrants prior to service;
             261          (n) search warrants after execution and filing of the return, except that a court, for good
             262      cause, may order restricted access to search warrants prior to trial;
             263          (o) records that would disclose information relating to formal charges or disciplinary
             264      actions against a past or present governmental entity employee if:
             265          (i) the disciplinary action has been completed and all time periods for administrative
             266      appeal have expired; and
             267          (ii) the charges on which the disciplinary action was based were sustained;
             268          (p) records maintained by the Division of Forestry, Fire, and State Lands, the School
             269      and Institutional Trust Lands Administration, or the Division of Oil, Gas, and Mining that
             270      evidence mineral production on government lands;
             271          (q) final audit reports;
             272          (r) occupational and professional licenses;
             273          (s) business licenses; and
             274          (t) a notice of violation, a notice of agency action under Section 63G-4-201 , or similar
             275      records used to initiate proceedings for discipline or sanctions against persons regulated by a



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             276
     governmental entity, but not including records that initiate employee discipline.
             277          (4) The list of public records in this section is not exhaustive and should not be used to
             278      limit access to records.
             278a      H. Section 6. Coordinating with H.B. 186 -- Superseding technical amendments.
             278b           If this S.B. 142 and H.B. 186, Utah Code Technical Amendments, both pass, it is
             278c      the intent of the Legislature that the amendments to Subsection 53A-1a-108(5)(e)(iii) in
             278d      this bill supersede the amendments to Subsection 53A-1a-108(5)(e)(iii) in H.B. 186 when
             278e      the Office of Legislative Research and General Counsel prepares the Utah Code database
             278f      for publication. .H





Legislative Review Note
    as of 1-27-11 3:51 PM


Office of Legislative Research and General Counsel


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