First Substitute H.B. 80

Representative Wayne A. Harper proposes the following substitute bill:

1 REORGANIZATION OF ADMINISTRATIVE SUPPORT
2 FUNCTIONS IN STATE AGENCIES
3 2012 GENERAL SESSION
4 STATE OF UTAH
5 Chief Sponsor: Wayne A. Harper
6 Senate Sponsor: Stuart C. Reid
7
8 LONG TITLE
9 General Description:
10 This bill amends and enacts provisions relating to payroll and administrative support
11 functions in the executive branch of state government.
12 Highlighted Provisions:
13 This bill:
14 . defines terms;
15 . enacts a repeal date;
16 . requires the executive director of the Department of Administrative Services to
17 conduct a study of the administrative supportive functions performed in certain
18 executive branch entities;
19 . requires the Department of Human Resource Management to provide payroll
20 services to executive branch entities; and
21 . makes technical changes.
22 Money Appropriated in this Bill:
23 This bill:
24 . appropriates $600,000 in dedicated credits to the Department of Human Resource
25 Management; and

26 . decreases the fee for providing payroll field services by $20.
27 Other Special Clauses:
28 This bill provides an effective date.
29 Utah Code Sections Affected:
30 AMENDS:
31 63I-2-263, as last amended by Laws of Utah 2011, Chapters 151 and 173
32 ENACTS:
33 63A-1-115, Utah Code Annotated 1953
34 67-19-13.5, Utah Code Annotated 1953
35
36 Be it enacted by the Legislature of the state of Utah:
37 Section 1. Section 63A-1-115 is enacted to read:
38 63A-1-115. Study of administrative support functions.
39 (1) As used in this section:
40 (a) "Administrative support function" means a function that:
41 (i) supports the operation of an entity;
42 (ii) is common in most entities; and
43 (iii) is not a primary purpose or duty of an entity.
44 (b) "Entity" means a department or other stand-alone unit of the executive branch of
45 state government, or a unit within a department that does not receive an administrative support
46 function from the department, that receives an annual base-budget appropriation from the
47 General Fund of $30 million or less.
48 (2) The executive director, in consultation with the Department of Human Resource
49 Management, shall:
50 (a) study the administrative support functions performed in at least 10 entities;
51 (b) recommend whether the department or another executive branch agency should
52 perform the administrative support functions on behalf of an entity the executive director
53 studies; and
54 (c) evaluate the feasability of transferring administrative support functions to the
55 department or another executive branch agency by July 1, 2013.
56 (3) The study shall:

57 (a) identify an employee who performs an administrative support function and the
58 administrative support functions performed;
59 (b) calculate the amount of time an employee spends performing the administrative
60 support function;
61 (c) estimate what percentage of the employee's duties constitute performing an
62 administrative support function; and
63 (d) evaluate whether the centralization of an administrative support function at the
64 department or another executive branch agency would result in:
65 (i) efficiency by saving time spent on administrative support functions by an employee;
66 (ii) reduced costs by creating economies of scale; or
67 (iii) increased quality through the standardization of a practice or procedure.
68 (4) The executive director shall submit the results of the study and recommendations
69 on or before September 19, 2012, to the Government Operations Interim Committee and the
70 Executive Appropriations Committee.
71 Section 2. Section 63I-2-263 is amended to read:
72 63I-2-263. Repeal dates, Title 63A to Title 63M.
73 [(1) Subsection 63G-1-401 (5) is repealed on May 10, 2011.]
74 [(2) Sections 63J-4a-206 and 63J-4a-207 are repealed on December 31, 2011.]
75 [(3) Title 63M, Chapter 12, Advisory Council on Optimizing and Streamlining State
76 Government Act, is repealed January 1, 2012.]
77 Section 63A-1-115 is repealed on July 1, 2014.
78 Section 3. Section 67-19-13.5 is enacted to read:
79 67-19-13.5. Department provides payroll services to executive branch agencies.
80 (1) As used in this section:
81 (a) (i) "Executive branch entity" means a department, division, agency, board, or office
82 within the executive branch of state government that employs a person who is paid through the
83 central payroll system developed by the Division of Finance as of December 31, 2011.
84 (ii) "Executive branch entity" does not include the Offices of the Attorney General,
85 State Treasurer, or State Auditor.
86 (b) (i) "Payroll services" means using the central payroll system as directed by the
87 Division of Finance to:

88 (A) validate the amount of time an employee worked;
89 (B) enter and validate payroll reimbursements, which include reimbursements for
90 mileage, a service award, and other wage types;
91 (C) calculate, process, and validate a retirement;
92 (D) enter a leave adjustment;
93 (E) produce and audit a payroll report; and
94 (F) certify payroll by ensuring an entry complies with a rule or policy adopted by the
95 department or the Division of Finance.
96 (ii) "Payroll services" does not mean a function related to payroll that is performed by
97 an employee of the Division of Finance.
98 (2) On or before September 19, 2012, the department shall provide payroll services to
99 all executive branch entities.
100 (3) After September 19, 2012, an executive branch entity, other than the department or
101 the Division of Finance, may not create a full-time equivalent position or part-time position, or
102 request an appropriation to fund a full-time equivalent position or part-time position for the
103 purpose of providing payroll services to the entity.
104 Section 4. Fiscal Year 2013 Supplemental Appropriation.
105 Under the terms and conditions of Title 63J, Chapter 1, Budgetary Procedures Act, the
106 following sums of money are appropriated from resources not otherwise appropriated, or
107 reduced from amounts previously appropriated, out of the funds or accounts indicated for the
108 use and support of the government of the State of Utah for the fiscal year beginning July 1,
109 2012 and ending June 30, 2013. These are additions to amounts otherwise appropriated for
110 fiscal year 2013.
111 DEPARTMENT OF HUMAN RESOURCE MANAGEMENT INTERNAL SERVICE
112 FUNDS
113 To Department of Human Resource Management
114 From Dedicated Credits - Intragovernmental Revenue 600,000
115 Schedule of Programs:
116 Field Services 600,000
117 Budgeted FTE 10
118 Section 5. Appropriation.

119 Under the terms and conditions of Title 63J, Chapter 1, Budgetary Procedures Act, the
120 following fees are approved for the use and support of the government of the State of Utah for
121 the Fiscal Year beginning July 1, 2012 and ending June 30, 2013. These are additions to fees
122 otherwise appropriated for fiscal year 2013.
123 Payroll Field Services
124 DHRM Payroll Services (per actual FTE) (20.00)
125 Section 6. Effective date.
126 (1) Except as provided in Subsection (2), this bill takes effect on May 8, 2012.
127 (2) Sections 4 and 5 of this bill take effect on September 19, 2012.