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H.B. 99 Enrolled

             1     

SUBMITTING GOVERNMENTAL REPORTS

             2     
2013 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: Patrice M. Arent

             5     
Senate Sponsor: Todd Weiler

             6     
             7      LONG TITLE
             8      General Description:
             9          This bill revises requirements relating to the submission of governmental reports.
             10      Highlighted Provisions:
             11          This bill:
             12          .    repeals and reenacts a provision dealing with the manner of submitting
             13      governmental reports;
             14          .    requires a governmental entity submitting a report to the Legislature or a legislative
             15      committee to:
             16              .    submit the report electronically;
             17              .    provide a printed copy of the report, but only as requested; and
             18              .    provide the report electronically to others;
             19          .    specifies the method of submitting required reports to the state auditor;
             20          .    provides that those requirements supersede other statutory provisions specifying the
             21      manner of submitting reports; and
             22          .    modifies the manner of submitting reports to the governor.
             23      Money Appropriated in this Bill:
             24          None
             25      Other Special Clauses:
             26          None
             27      Utah Code Sections Affected:
             28      REPEALS AND REENACTS:
             29          68-3-14, as last amended by Laws of Utah 2010, Chapter 254


             30     
             31      Be it enacted by the Legislature of the state of Utah:
             32          Section 1. Section 68-3-14 is repealed and reenacted to read:
             33          68-3-14. Submitting reports to the Legislature, governor, and state auditor.
             34          (1) As used in this section:
             35          (a) "Governmental entity" means:
             36          (i) the state or any department, division, agency, or other instrumentality of the state; or
             37          (ii) a political subdivision of the state.
             38          (b) "Legislative committee" means a standing, interim, or other committee of the
             39      Legislature.
             40          (c) "Required annual report" means a written annual report that a governmental entity
             41      is required by statute to submit to the governor, whether or not the governmental entity is also
             42      required to submit the report to someone other than the governor.
             43          (d) "Required financial report" means a written report that a governmental entity is
             44      required by statute to submit to the state auditor.
             45          (e) "Specified report" means:
             46          (i) a written annual or other report that a governmental entity is required by statute to
             47      submit to the Legislature or a legislative committee, whether or not the governmental entity is
             48      also required to submit the report to someone other than the Legislature or a legislative
             49      committee; or
             50          (ii) a written report that a governmental entity submits to the Legislature or a
             51      legislative committee without a statutory requirement to do so.
             52          (2) A governmental entity may fulfill a statutory requirement to submit a required
             53      annual report to the governor by:
             54          (a) sending the governor:
             55          (i) an executive summary of the report, highlighting the contents of the report; and
             56          (ii) (A) the address of an electronic copy of the report; or
             57          (B) a hard copy of the report; and


             58          (b) providing an electronic copy of the report on the state's Internet web site.
             59          (3) In order to submit a specified report to the Legislature or a legislative committee, a
             60      governmental entity shall:
             61          (a) electronically submit the report to:
             62          (i) each member of the Legislature, if the governmental entity submits the report to the
             63      Legislature; or
             64          (ii) each member of the legislative committee, if the governmental entity submits the
             65      report to a legislative committee;
             66          (b) provide a printed copy of the report to each member of the Legislature who requests
             67      a printed copy, but only if one or more members request a printed copy and only to the one or
             68      more members who request a printed copy;
             69          (c) (i) post an electronic copy of the report on the state's Internet web site, if the
             70      governmental entity is the state or a department, division, agency, or other instrumentality of
             71      the state; or
             72          (ii) post an electronic copy of the report on the Internet web site of the governmental
             73      entity, if the governmental entity is a political subdivision that has an Internet web site; and
             74          (d) submit an electronic copy of the report to the director of the Office of Legislative
             75      Research and General Counsel, if the governmental entity submits the report to the Legislature.
             76          (4) In order to submit a required financial report to the state auditor, a governmental
             77      entity shall:
             78          (a) submit the report electronically to the state auditor, in the manner prescribed by the
             79      state auditor; and
             80          (b) provide a printed copy of the report to the state auditor, but only if the state auditor
             81      requests a printed copy.
             82          (5) Subsections (3) and (4) supersede any other statutory provision specifying the
             83      manner of a governmental entity submitting:
             84          (a) a specified report to the Legislature or a legislative committee; and
             85          (b) a required financial report to the state auditor.


             86          (6) Nothing in this section may be construed to require the disclosure of a report or
             87      information in a report that is not subject to disclosure under Title 63G, Chapter 2, Government
             88      Records Access and Management Act, or other applicable law.


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