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H.B. 122





Chief Sponsor: Brian S. King

Senate Sponsor: ____________

             7      LONG TITLE
             8      General Description:
             9          This bill modifies provisions of the Government Records Access and Management Act
             10      relating to fees charged for records requests.
             11      Highlighted Provisions:
             12          This bill:
             13          .    modifies a provision allowing a governmental entity to fulfill a records request
             14      without charge under certain circumstances to make it a requirement.
             15      Money Appropriated in this Bill:
             16          None
             17      Other Special Clauses:
             18          None
             19      Utah Code Sections Affected:
             20      AMENDS:
             21          63G-2-203, as last amended by Laws of Utah 2009, Chapter 183
             23      Be it enacted by the Legislature of the state of Utah:
             24          Section 1. Section 63G-2-203 is amended to read:
             25           63G-2-203. Fees.
             26          (1) A governmental entity may charge a reasonable fee to cover the governmental
             27      entity's actual cost of providing a record. This fee shall be approved by the governmental

             28      entity's executive officer.
             29          (2) (a) When a governmental entity compiles a record in a form other than that
             30      normally maintained by the governmental entity, the actual costs under this section may include
             31      the following:
             32          (i) the cost of staff time for compiling, formatting, manipulating, packaging,
             33      summarizing, or tailoring the record either into an organization or media to meet the person's
             34      request;
             35          (ii) the cost of staff time for search, retrieval, and other direct administrative costs for
             36      complying with a request; and
             37          (iii) in the case of fees for a record that is the result of computer output other than word
             38      processing, the actual incremental cost of providing the electronic services and products
             39      together with a reasonable portion of the costs associated with formatting or interfacing the
             40      information for particular users, and the administrative costs as set forth in Subsections
             41      (2)(a)(i) and (ii).
             42          (b) An hourly charge under Subsection (2)(a) may not exceed the salary of the lowest
             43      paid employee who, in the discretion of the custodian of records, has the necessary skill and
             44      training to perform the request.
             45          (c) Notwithstanding Subsections (2)(a) and (b), no charge may be made for the first
             46      quarter hour of staff time.
             47          (3) (a) Fees shall be established as provided in this Subsection (3).
             48          (b) A governmental entity with fees established by the Legislature:
             49          (i) shall establish the fees defined in Subsection (2), or other actual costs associated
             50      with this section through the budget process; and
             51          (ii) may use the procedures of Section 63J-1-504 to set fees until the Legislature
             52      establishes fees through the budget process.
             53          (c) Political subdivisions shall establish fees by ordinance or written formal policy
             54      adopted by the governing body.
             55          (d) The judiciary shall establish fees by rules of the judicial council.
             56          (4) A governmental entity [may] shall fulfill a record request without charge [and is
             57      encouraged to do so when] if it determines that:
             58          (a) releasing the record primarily benefits the public rather than a person;

             59          (b) the individual requesting the record is the subject of the record, or an individual
             60      specified in Subsection 63G-2-202 (1) or (2); or
             61          (c) the requester's legal rights are directly implicated by the information in the record,
             62      and the requester is impecunious.
             63          (5) A governmental entity may not charge a fee for:
             64          (a) reviewing a record to determine whether it is subject to disclosure, except as
             65      permitted by Subsection (2)(a)(ii); or
             66          (b) inspecting a record.
             67          (6) (a) A person who believes that there has been an unreasonable denial of a fee
             68      waiver under Subsection (4) may appeal the denial in the same manner as a person appeals
             69      when inspection of a public record is denied under Section 63G-2-205 .
             70          (b) The adjudicative body hearing the appeal has the same authority when a fee waiver
             71      or reduction is denied as it has when the inspection of a public record is denied.
             72          (7) (a) All fees received under this section by a governmental entity subject to
             73      Subsection (3)(b) shall be retained by the governmental entity as a dedicated credit.
             74          (b) Those funds shall be used to recover the actual cost and expenses incurred by the
             75      governmental entity in providing the requested record or record series.
             76          (8) (a) A governmental entity may require payment of past fees and future estimated
             77      fees before beginning to process a request if:
             78          (i) fees are expected to exceed $50; or
             79          (ii) the requester has not paid fees from previous requests.
             80          (b) Any prepaid amount in excess of fees due shall be returned to the requester.
             81          (9) This section does not alter, repeal, or reduce fees established by other statutes or
             82      legislative acts.
             83          (10) (a) Notwithstanding Subsection (3)(c), fees for voter registration records shall be
             84      set as provided in this Subsection (10).
             85          (b) The lieutenant governor shall:
             86          (i) after consultation with county clerks, establish uniform fees for voter registration
             87      and voter history records that meet the requirements of this section; and
             88          (ii) obtain legislative approval of those fees by following the procedures and
             89      requirements of Section 63J-1-504 .

Legislative Review Note
    as of 2-5-13 3:05 PM

Office of Legislative Research and General Counsel

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