53B-13a-104. Guidelines for administration of the program.
(1) The board shall use the guidelines set forth in this section to develop and administer
the program.
(2) The board may design either a centralized or decentralized basis for award of grants
and payment of stipends to eligible students, depending on its evaluation of the administrative
capabilities of the institutions attended by the students.
(3) The board may, based on an analysis of costs for institutional administration of the
program, provide from program monies an institutional administrative costs allowance of up to
3.1% of the total value of the grants and stipends awarded for eligible students at the institution
for a fiscal year.
(4) (a) The board may provide for both need-based grant awards and need-based
work-study stipends to be paid from the monies appropriated and made available for the
program, with need-based work-study stipends given strong emphasis.
(b) The need-based grants or work-study stipends are the only forms of student financial
aid for which program monies may be used.
(5) The board shall:
(a) provide for coordination of program awards with all existing programs of student
financial aid, including all federal programs, except those specifically dedicated to a particular
institution by the donor; and
(b) design the program to complement existing federal, state, and institutional programs.
(6) Rules and administrative requirements for the program shall be developed in
consultation with the institutions, with appropriate state agencies and private sector organizations
regarding the work-study component, and with other interested groups which may be able to
contribute to the effectiveness of program development and implementation.
(7) The board shall design the program to utilize the packaging approach by which
institutions currently combine loans, grants, employment, and family and individual
contributions toward financing the cost of attendance at postsecondary institutions.
(8) The program shall require use of an appropriate need analysis system, which may be
the same system used for determining eligibility under federal student financial aid programs, in
determining financial need for the awarding of program grants and work-study stipends.
(9) In no case may the amount of program grants or work-study stipends or both, with
other financial aid from any source, both need and merit-based, and with expected family and
personal contributions, exceed the cost of attendance for the student at the institution for a fiscal
year.
(10) Criteria for awards of program funds to institutions and students shall be based on
assisting only the most financially needy eligible students.
(11) The board shall establish annually the minimum and maximum amounts for
program grants and work-study stipends for the fiscal year.
(12) Grants and work-study stipends shall be awarded on an annual basis but paid one
quarter or semester at a time, with payments for quarters or semesters after the first term
contingent upon the student's maintaining satisfactory progress as defined by the institution in
published policies or rules.
(13) All awards under the program shall be made without regard to an applicant's race,
creed, color, religion, sex, or ancestry.
(14) Students receiving financial aid under the program are required to apply the monies
toward the cost of attendance at the institution attended, as established pursuant to board rules.
(15) The board shall adopt and publish rules which implement this chapter and any other
provisions the board reasonably determines necessary to ensure sound fiduciary administration of
program monies and accomplishment of the program objective to assist financially needy state
residents to achieve access to and persistence in postsecondary education and training.
(16) The board may require annual participation agreements from eligible postsecondary
institutions, which shall include an agreement to:
(a) provide information needed by the board to administer the program;
(b) comply with program rules in recommending or awarding program grants and
work-study stipends to individual students;
(c) submit annual reports as required by the board; and
(d) cooperate in program reviews and financial audits as the board may determine to be
necessary.
(17) The board, with cooperation from participating institutions, shall:
(a) establish a research database;
(b) conduct appropriate research into the effects of student financial aid on students'
access to and persistence in postsecondary education and training; and
(c) utilize the research in planning and modifying the design of the program.
(18) The board shall report annually to the governor and the Legislature on:
(a) the administration of the program;
(b) utilization of program monies;
(c) benefits in fulfillment of the purposes established for the program; and
(d) any recommendations for program modification, including recommended funding
levels.
(19) The board shall regularly provide information to students on employment
opportunities in occupational and professional training and degree programs as identified through
annual marketplace surveys.
Amended by Chapter 10, 2004 General Session
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Last revised: Wednesday, July 23, 2008