Title 63A Chapter 3 Section 402

Utah Administrative Services Code
Division of Finance
Section 402
Utah Public Finance Website -- Establishment and administration -- Records disclosure -- Exceptions.

            

63A-3-402.   Utah Public Finance Website -- Establishment and administration -- Records disclosure -- Exceptions.

            (1) There is created the Utah Public Finance Website to be administered by the Division of Finance with the technical assistance of the Department of Technology Services.

            (2) The Utah Public Finance Website shall:

            (a) permit Utah taxpayers to:

            (i) view, understand, and track the use of taxpayer dollars by making public financial information available on the Internet for participating state entities, independent entities, and participating local entities, using the Utah Public Finance Website; and

            (ii) link to websites administered by participating local entities or independent entities that do not use the Utah Public Finance Website for the purpose of providing participating local entities' or independent entities' public financial information as required by this part and by rule under Section 63A-3-404;

            (b) allow a person who has Internet access to use the website without paying a fee;

            (c) allow the public to search public financial information on the Utah Public Finance Website using criteria established by the board;

            (d) provide access to financial reports, financial audits, budgets, or other financial documents that are used to allocate, appropriate, spend, and account for government funds, as may be established by rule under Section 63A-3-404;

            (e) have a unique and simplified website address;

            (f) be directly accessible via a link from the main page of the official state website;

            (g) include other links, features, or functionality that will assist the public in obtaining and reviewing public financial information, as may be established by rule under Section 63A-3-404; and

            (h) include a link to school report cards published on the State Board of Education's website pursuant to Section 53A-1-1112.

            (3) The division shall:

            (a) establish and maintain the website, including the provision of equipment, resources, and personnel as necessary;

            (b) maintain an archive of all information posted to the website;

            (c) coordinate and process the receipt and posting of public financial information from participating state entities;

            (d) coordinate and regulate the posting of public financial information by participating local entities and independent entities; and

            (e) provide staff support for the advisory committee.

            (4) (a) A participating state entity and each independent entity shall permit the public to view the entity's public financial information via the website, beginning with information that is generated not later than the fiscal year that begins July 1, 2008, except that public financial information for an:

            (i) institution of higher education shall be provided beginning with information generated for the fiscal year beginning July 1, 2009; and

            (ii) independent entity shall be provided beginning with information generated for the entity's fiscal year beginning in 2014.

            (b) No later than May 15, 2009, the website shall:

            (i) be operational; and

            (ii) permit public access to participating state entities' public financial information, except as provided in Subsections (4)(c) and (d).

            (c) An institution of higher education that is a participating state entity shall submit the entity's public financial information at a time allowing for inclusion on the website no later than May 15, 2010.

            (d) No later than the first full quarter after July 1, 2014, an independent entity shall submit the entity's public financial information for inclusion on the Utah Public Finance Website or via a link to its own website on the Utah Public Finance Website.

            (5) (a) The Utah Educational Savings Plan, created in Section 53B-8a-103, shall provide the following financial information to the division for posting on the Utah Public Finance Website:

            (i) administrative fund expense transactions from its general ledger accounting system; and

            (ii) employee compensation information.

            (b) The plan is not required to submit other financial information to the division, including:

            (i) revenue transactions;

            (ii) account owner transactions; and

            (iii) fiduciary or commercial information, as defined in Section 53B-12-102.

            (6) (a) The following independent entities shall each provide administrative expense transactions from its general ledger accounting system and employee compensation information to the division for posting on the Utah Public Finance Website or via a link to a website administered by the independent entity:

            (i) the Utah Capital Investment Corporation, created in Section 63M-1-1207;

            (ii) the Utah Housing Corporation, created in Section 35A-8-704; and

            (iii) the School and Institutional Trust Lands Administration, created in Section 53C-1-201.

            (b) For purposes of this part, an independent entity described in Subsection (6)(a) is not required to submit to the division, or provide a link to, other financial information, including:

            (i) revenue transactions of a fund or account created in its enabling statute;

            (ii) fiduciary or commercial information related to any subject if the disclosure of the information:

            (A) would conflict with fiduciary obligations; or

            (B) is prohibited by insider trading provisions;

            (iii) information of a commercial nature, including information related to:

            (A) account owners, borrowers, and dependents;

            (B) demographic data;

            (C) contracts and related payments;

            (D) negotiations;

            (E) proposals or bids;

            (F) investments;

            (G) the investment and management of funds;

            (H) fees and charges;

            (I) plan and program design;

            (J) investment options and underlying investments offered to account owners;

            (K) marketing and outreach efforts;

            (L) lending criteria;

            (M) the structure and terms of bonding; and

            (N) financial plans or strategies; and

            (iv) information protected from public disclosure by federal law.

            (7) (a) As used in this Subsection (7):

            (i) "Local education agency" means a school district or a charter school.

            (ii) "New school building project" means the construction of a school that did not previously exist in a local education agency.

            (iii) "Significant school remodel" means the upgrading, changing, alteration, refurbishment, modification, or complete substitution of an existing school in a local education agency with a project cost equal to or in excess of $2,000,000.

            (b) For each new school building project or significant school remodel, the local education agency shall:

            (i) prepare an annual school plant capital outlay report; and

            (ii) submit the report:

            (A) to the division for publication on the Utah Public Finance Website; and

            (B) in a format, including any raw data or electronic formatting, prescribed by applicable division policy.

            (c) The local education agency shall include in the capital outlay report described in Subsection (7)(b)(i) the following information as applicable to each new school building project or significant school remodel:

            (i) the name and location of the project or remodel;

            (ii) construction and design costs, including:

            (A) the purchase price or lease terms of any real property acquired or leased for the project or remodel;

            (B) facility construction;

            (C) facility and landscape design;

            (D) applicable impact fees; and

            (E) furnishings and equipment;

            (iii) the gross square footage of the project or remodel;

            (iv) the year construction was completed; and

            (v) the final student capacity of the new school building project or, for a significant school remodel, the increase or decrease in student capacity created by the remodel.

            (d) (i) For a cost, fee, or other expense required to be reported under Subsection (7)(c), the local education agency shall report the actual cost, fee, or other expense.

            (ii) The division may require that a local education agency provide further itemized data on information listed in Subsection (7)(c).

            (e) (i) No later than May 15, 2015, a local education agency shall provide the division a school plant capital outlay report for each new school building project and significant school remodel completed on or after July 1, 2004, and before May 13, 2014.

            (ii) For a new school building project or significant school remodel completed after May 13, 2014, the local education agency shall provide the school plant capital outlay report described in this Subsection (7) to the division annually by a date designated by the division.

            (8) A person who negligently discloses a record that is classified as private, protected, or controlled by Title 63G, Chapter 2, Government Records Access and Management Act, is not criminally or civilly liable for an improper disclosure of the record if the record is disclosed solely as a result of the preparation or publication of the Utah Public Finance Website.


Amended by Chapter 64, 2014 General Session

Amended by Chapter 185, 2014 General Session