<effdate>7/1/2021</effdate><catchline>Utah Government Operations Code</catchline><chapter number="63A-1"><catchline>Department of Government Operations</catchline><part number="63A-1-1"><catchline>General Provisions</catchline><section number="63A-1-101"><histories><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Title.</catchline><subsection number="63A-1-101(1)"> This title is known as the "Utah Government Operations Code."</subsection><subsection number="63A-1-101(2)"> This chapter is known as "Department of Government Operations."</subsection></section><section number="63A-1-102"><histories><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Purposes.</catchline><tab/>The department shall:<subsection number="63A-1-102(1)"> provide specialized agency support services commonly needed;</subsection><subsection number="63A-1-102(2)"> provide effective, coordinated management of state government operations services;</subsection><subsection number="63A-1-102(3)"> serve the public interest by providing services in a cost-effective and efficient manner, eliminating unnecessary duplication;</subsection><subsection number="63A-1-102(4)"> enable administrators to respond effectively to technological improvements;</subsection><subsection number="63A-1-102(5)"> emphasize the service role of state administrative service agencies in meeting the service needs of user agencies;</subsection><subsection number="63A-1-102(6)"> use flexibility in meeting the service needs of state agencies; and</subsection><subsection number="63A-1-102(7)"> protect the public interest by ensuring the integrity of the fiscal accounting procedures and policies that govern the operation of agencies and institutions to assure that funds are expended properly and lawfully.</subsection></section><section number="63A-1-103"><histories><history>Amended by Chapter <modchap sess="2025GS">350</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this title:<subsection number="63A-1-103(1)">"Agency" means a board, commission, institution, department, division, officer, council, office, committee, bureau, or other administrative unit of the state, including the agency head, agency employees, or other persons acting on behalf of or under the authority of the agency head, the Legislature, the courts, or the governor, but does not mean a political subdivision of the state, or any administrative unit of a political subdivision of the state.</subsection><subsection number="63A-1-103(2)">"Department" means the Department of Government Operations.</subsection><subsection number="63A-1-103(3)">"Enterprise business management system" means the software system administered by the department to integrate, streamline, and centralize the department's business operations related to:<subsection number="63A-1-103(3)(a)">the state's accounting system;</subsection><subsection number="63A-1-103(3)(b)">payroll and human resources management;</subsection><subsection number="63A-1-103(3)(c)">vendor management; and</subsection><subsection number="63A-1-103(3)(d)">loan management and servicing.</subsection></subsection><subsection number="63A-1-103(4)">"Executive director" means the executive director of the Department of Government Operations.</subsection></section><section number="63A-1-104"><histories><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Creation of department.</catchline><tab/>There is created within state government the Department of Government Operations, to be administered by an executive director.</section><section number="63A-1-105"><histories><history>Amended by Chapter <modchap sess="2020GS">352</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Appointment of executive director -- Compensation.</catchline><subsection number="63A-1-105(1)"> The governor shall: <subsection number="63A-1-105(1)(a)"> appoint the executive director with the advice and consent of the Senate; and</subsection><subsection number="63A-1-105(1)(b)"> establish the executive director's salary within the salary range fixed by the Legislature in <xref depth="1" refnumber="67-22" start="0">Title 67, Chapter 22, State Officer Compensation</xref>.</subsection></subsection><subsection number="63A-1-105(2)"> The executive director shall serve at the pleasure of the governor.</subsection></section><section number="63A-1-105.5"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Rulemaking authority of executive director.</catchline><tab/>The executive director may, upon the recommendation of the appropriate division directors or the director of the Office of Administrative Rules, make rules consistent with state and federal law, and in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, governing:<subsection number="63A-1-105.5(1)"> services of the department; and</subsection><subsection number="63A-1-105.5(2)"> the provision and use of services furnished to state agencies and institutions.</subsection></section><section number="63A-1-106"><histories><history>Renumbered and Amended by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Federal assistance -- Acceptance -- Approval of applications -- Expenditures necessary for eligibility.</catchline><subsection number="63A-1-106(1)"> The executive director with the approval of the governor may accept on behalf of the state, and bind the state by that acceptance, any fund or service, advanced, offered, or contributed in whole or in part by the federal government for purposes consistent with the powers and duties of the department.</subsection><subsection number="63A-1-106(2)"> All applications for federal grants or other federal assistance in support of any program of the department are subject to the approval of the executive director.</subsection><subsection number="63A-1-106(3)"> If any executive or legislative provisions of the federal government require the expenditure of state funds as a condition to participation by the state in any fund, property, or service, the executive director, with the governor's approval, shall expend whatever funds are necessary out of the money provided by the Legislature for use and disbursement by the department.</subsection></section><section number="63A-1-107"><histories><history>Amended by Chapter <modchap sess="2023GS">369</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Administrative support to building ownership authority.</catchline><tab/>The executive director shall provide administrative support and staff services to the State Building Ownership Authority.</section><section number="63A-1-108"><histories><history>Amended by Chapter <modchap sess="2023GS">369</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Powers and duties of other agencies assigned to executive director.</catchline><tab/>Powers and duties assigned by other provisions of this title to the Division of Finance, the Division of Facilities Construction and Management, or other agencies or divisions of the department, and not specifically assigned by this chapter, shall be assigned to the executive director with the approval of the governor.</section><section number="63A-1-109"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Divisions of department -- Administration.</catchline><subsection number="63A-1-109(1)"> The department is composed of: <subsection number="63A-1-109(1)(a)"> the following divisions:<subsection number="63A-1-109(1)(a)(i)"> the Division of Purchasing and General Services, created in Section <xref depth="3" refnumber="63A-2-101" start="0">63A-2-101</xref>;</subsection><subsection number="63A-1-109(1)(a)(ii)"> the Division of Finance, created in Section <xref depth="3" refnumber="63A-3-101" start="0">63A-3-101</xref>;</subsection><subsection number="63A-1-109(1)(a)(iii)"> the Division of Facilities Construction and Management, created in Section <xref depth="3" refnumber="63A-5b-301" start="0">63A-5b-301</xref>;</subsection><subsection number="63A-1-109(1)(a)(iv)"> the Division of Fleet Operations, created in Section <xref depth="3" refnumber="63A-9-201" start="0">63A-9-201</xref>;</subsection><subsection number="63A-1-109(1)(a)(v)"> the Division of Archives and Records Service, created in Section <xref depth="3" refnumber="63A-12-101" start="0">63A-12-101</xref>;</subsection><subsection number="63A-1-109(1)(a)(vi)"> the Division of Technology Services, created in Section <xref depth="3" refnumber="63A-16-103" start="0">63A-16-103</xref>;</subsection><subsection number="63A-1-109(1)(a)(vii)"> the Division of Human Resource Management, created in Section <xref depth="3" refnumber="63A-17-105" start="0">63A-17-105</xref>; and</subsection><subsection number="63A-1-109(1)(a)(viii)"> the Division of Risk Management, created in Section <xref depth="3" refnumber="63A-16-201" start="0">63A-16-201</xref>; and</subsection></subsection><subsection number="63A-1-109(1)(b)"> the Office of Administrative Rules, created in Section <xref depth="3" refnumber="63G-3-401" start="0">63G-3-401</xref>.</subsection></subsection><subsection number="63A-1-109(2)"> Each division described in Subsection <xref depth="4" refnumber="63A-1-109(1)(a)" start="0">(1)(a)</xref> shall be administered and managed by a division director.</subsection></section><section number="63A-1-109.5"><histories><history>Amended by Chapter <modchap sess="2025GS">350</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Department authority to operate the department, a division, or an office as an internal service fund agency.</catchline><subsection number="63A-1-109.5(1)">Subject to Subsection <xref refnumber="63A-1-109.5(2)" depth="4">(2)</xref>, Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>, and provisions governing internal service funds or internal service fund agencies under <xref depth="1" refnumber="63J-1" start="0">Title 63J, Chapter 1, Budgetary Procedures Act</xref>, the department may:<subsection number="63A-1-109.5(1)(a)">operate the department as an internal service fund agency; or</subsection><subsection number="63A-1-109.5(1)(b)">operate a division or office described in Section <xref depth="3" refnumber="63A-1-109">63A-1-109</xref> as an internal service fund agency.</subsection></subsection><subsection number="63A-1-109.5(2)"><subsection number="63A-1-109.5(2)(a)">The department may only operate the department as an internal service fund agency for the purpose of providing a service related to the enterprise business management system.</subsection><subsection number="63A-1-109.5(2)(b)">If the department operates the department as an internal service fund agency in accordance with this section, the department shall, before charging a rate, fee, or other amount for a service provided by the department's internal service fund to an executive branch agency, or to a subscriber of services other than an executive branch agency:<subsection number="63A-1-109.5(2)(b)(i)">submit the proposed rate, fee, or other amount and cost analysis to the rate committee established in Section <xref depth="3" refnumber="63A-1-114">63A-1-114</xref>; and</subsection><subsection number="63A-1-109.5(2)(b)(ii)">obtain the approval of the Legislature as required under Section <xref depth="3" refnumber="63J-1-410">63J-1-410</xref>.</subsection></subsection></subsection></section><section number="63A-1-111"><histories><history>Amended by Chapter <modchap sess="2016GS">193</modchap>, 2016 General Session</history><modyear>2016</modyear><history>Amended by Chapter <modchap sess="2016GS">298</modchap>, 2016 General Session</history><modyear>2016</modyear></histories><catchline>Service plans established by each division -- Contents -- Distribution.</catchline><subsection number="63A-1-111(1)"> Each division and each office of the department shall formulate and establish service plans for each fiscal year.</subsection><subsection number="63A-1-111(2)"> The service plans shall describe: <subsection number="63A-1-111(2)(a)"> the services to be rendered to state agencies;</subsection><subsection number="63A-1-111(2)(b)"> the methods of providing those services;</subsection><subsection number="63A-1-111(2)(c)"> the standards of performance; and</subsection><subsection number="63A-1-111(2)(d)"> the performance measures used to gauge compliance with those standards.</subsection></subsection><subsection number="63A-1-111(3)"> Before the beginning of each fiscal year, the service plans shall be distributed to each state agency that uses the services provided by that division.</subsection></section><section number="63A-1-112"><histories><history>Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Certificates of participation -- Legislative approval required -- Definition -- Exception.</catchline><subsection number="63A-1-112(1)"><subsection number="63A-1-112(1)(a)"> Certificates of participation for either capital facilities or capital improvements may not be issued by the department, its subdivisions, or any other state agency after July 1, 1985, without prior legislative approval.</subsection><subsection number="63A-1-112(1)(b)"> Nothing in this section affects the rights and obligations surrounding certificates of participation that were issued prior to July 1, 1985.</subsection></subsection><subsection number="63A-1-112(2)"><subsection number="63A-1-112(2)(a)"> As used in this section, "certificate of participation" means an instrument that acts as evidence of the certificate holder's undivided interest in property being lease-purchased, the payment on which is subject to appropriation by the Legislature.</subsection><subsection number="63A-1-112(2)(b)"><subsection number="63A-1-112(2)(b)(i)"> As used in this Subsection <xref depth="4" refnumber="63A-1-112(2)(b)" start="0">(2)(b)</xref>, "performance efficiency agreement" means the same as that term is defined in Section <xref depth="3" refnumber="63A-5b-1001" start="0">63A-5b-1001</xref>.</subsection><subsection number="63A-1-112(2)(b)(ii)"> "Certificate of participation" does not include a performance efficiency agreement.</subsection></subsection></subsection></section><section number="63A-1-113"><histories><history>Amended by Chapter <modchap sess="2005GS">71</modchap>, 2005 General Session</history><modyear>2005</modyear></histories><catchline>Agency exempt from title.</catchline><tab/>The Utah Housing Corporation is exempt from this title. </section><section number="63A-1-114"><histories><history>Amended by Chapter <modchap sess="2025GS">350</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Rate committee -- Membership -- Duties.</catchline><subsection number="63A-1-114(1)"><subsection number="63A-1-114(1)(a)">There is created a rate committee consisting of the executive directors, commissioners, or superintendents of seven state agencies, which may include the State Board of Education, that use services and pay rates to one of the department internal service funds, or their designee, that the governor appoints for a two-year term.</subsection><subsection number="63A-1-114(1)(b)">The department may not have a representative on the rate committee.</subsection><subsection number="63A-1-114(1)(c)"><subsection number="63A-1-114(1)(c)(i)">The committee shall elect a chair from the committee's members.</subsection><subsection number="63A-1-114(1)(c)(ii)">Members of the committee who are state government employees and who do not receive salary, per diem, or expenses from their agency for their service on the committee shall receive no compensation, benefits, per diem, or expenses for the members' service on the committee.</subsection></subsection><subsection number="63A-1-114(1)(d)">The department shall provide staff services to the committee.</subsection></subsection><subsection number="63A-1-114(2)">A division described in Section <xref depth="3" refnumber="63A-1-109">63A-1-109</xref> that operates an internal service fund, or the department, if the department operates an internal service fund under Section <xref depth="3" refnumber="63A-1-109.5">63A-1-109.5</xref>, shall submit to the rate committee:<subsection number="63A-1-114(2)(a)">a proposed rate schedule for the goods or services rendered by the department or the division to:<subsection number="63A-1-114(2)(a)(i)">an executive branch entity; or</subsection><subsection number="63A-1-114(2)(a)(ii)">an entity that subscribes to a service rendered by the department or the division; and</subsection></subsection><subsection number="63A-1-114(2)(b)">other information or analysis requested by the rate committee.</subsection></subsection><subsection number="63A-1-114(3)">Subject to Subsection <xref tempid="598" depth="4" refnumber="63A-1-114(4)">(4)</xref>, the committee shall:<subsection number="63A-1-114(3)(a)">conduct all meetings in accordance with <xref depth="1" refnumber="52-4" start="0">Title 52, Chapter 4, Open and Public Meetings Act</xref>;</subsection><subsection number="63A-1-114(3)(b)">meet at least once each calendar year to:<subsection number="63A-1-114(3)(b)(i)">discuss the service performance of each internal service fund; </subsection><subsection number="63A-1-114(3)(b)(ii)">review the proposed rate schedules;</subsection><subsection number="63A-1-114(3)(b)(iii)">at the rate committee's discretion, approve, increase, or decrease the rate schedules described in Subsection (3)(b)(ii); and</subsection><subsection number="63A-1-114(3)(b)(iv)">discuss any prior or potential adjustments to the service level received by state agencies that pay rates to an internal service fund; </subsection></subsection><subsection number="63A-1-114(3)(c)">recommend a proposed rate schedule for each internal service fund to:<subsection number="63A-1-114(3)(c)(i)">the Governor's Office of Planning and Budget; and</subsection><subsection number="63A-1-114(3)(c)(ii)">each legislative appropriations subcommittee that, in accordance with Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref>, approves the internal service fund agency's rates and budget; and</subsection></subsection><subsection number="63A-1-114(3)(d)">review and approve, increase, or decrease an interim rate when an internal service fund agency begins a new service or introduces a new product between annual general sessions of the Legislature.</subsection></subsection><subsection number="63A-1-114(4)">In addition to the meeting described in Subsection <xref tempid="260" depth="4" refnumber="63A-1-114(3)">(3)</xref>(b), if an internal service fund agency submits a proposed increased rate schedule to the rate committee in accordance with Subsection <xref refnumber="63J-1-410(4)(c)" depth="4">63J-1-410(4)(c)</xref>, the committee shall, no later than 30 days after the day on which the committee receives the increased rate schedule, convene a meeting of the committee to:<subsection number="63A-1-114(4)(a)">review the proposed increased rate schedule; and</subsection><subsection number="63A-1-114(4)(b)">at the committee's discretion, approve or reject the proposed increased rate schedule.</subsection></subsection><subsection number="63A-1-114(5)">The committee may in accordance with Subsection <xref depth="4" refnumber="63J-1-410(4)" start="0">63J-1-410(4)</xref>, decrease a rate that has been approved by the Legislature.</subsection></section><section number="63A-1-116"><histories><history>Amended by Chapter <modchap sess="2016GS">187</modchap>, 2016 General Session</history><modyear>2016</modyear></histories><catchline>Appointment of coordinator of resource stewardship -- Duties of the coordinator of resource stewardship.</catchline><subsection number="63A-1-116(1)"> The executive director of the department shall appoint a state coordinator of resource stewardship and establish the coordinator of resource stewardship's salary.</subsection><subsection number="63A-1-116(2)"> The coordinator of resource stewardship shall report to the executive director or the executive director's designee.</subsection><subsection number="63A-1-116(3)"> The coordinator of resource stewardship shall: <subsection number="63A-1-116(3)(a)"> work with agencies to implement best practices and stewardship measures to improve air quality; and</subsection><subsection number="63A-1-116(3)(b)"> make an annual report on best practices and stewardship efforts to improve air quality to the Natural Resources, Agriculture, and Environment Interim Committee.</subsection></subsection><subsection number="63A-1-116(4)"> Each agency will retain absolute discretion whether or not to incorporate any of the practices or measures suggested by the coordinator.</subsection></section><section number="63A-1-117"><histories><history>Enacted by Chapter <modchap sess="2018GS">200</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Training and certification requirements.</catchline><tab/>The department shall ensure that any training or certification required of a public official or public employee, as those terms are defined in Section <xref depth="3" refnumber="63G-22-102" start="0">63G-22-102</xref>, complies with <xref depth="1" refnumber="63G-22" start="0">Title 63G, Chapter 22, State Training and Certification Requirements</xref>, if the training or certification is required:<subsection number="63A-1-117(1)"> under this title;</subsection><subsection number="63A-1-117(2)"> by the department; or</subsection><subsection number="63A-1-117(3)"> by an agency or division within the department.</subsection></section></part></chapter><chapter number="63A-2"><catchline>Division of Purchasing and General Services</catchline><part number="63A-2-1"><catchline>General Provisions</catchline><section number="63A-2-101"><histories><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Creation.</catchline><tab/>There is created the Division of Purchasing and General Services within the department.</section><section number="63A-2-101.5"><histories><history>Amended by Chapter <modchap sess="2020GS">243</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-2-101.5(1)"> "Division" means the Division of Purchasing and General Services created under Section <xref depth="3" refnumber="63A-2-101" start="0">63A-2-101</xref>.</subsection><subsection number="63A-2-101.5(2)"> "Federal surplus property" means surplus property of the federal government of the United States.</subsection><subsection number="63A-2-101.5(3)"> "Information technology equipment" means equipment capable of downloading, accessing, manipulating, storing, or transferring electronic data, including: <subsection number="63A-2-101.5(3)(a)"> a computer;</subsection><subsection number="63A-2-101.5(3)(b)"> a smart phone, electronic tablet, personal digital assistant, or other portable electronic device;</subsection><subsection number="63A-2-101.5(3)(c)"> a digital copier or multifunction printer;</subsection><subsection number="63A-2-101.5(3)(d)"> a flash drive or other portable electronic data storage device;</subsection><subsection number="63A-2-101.5(3)(e)"> a server; and</subsection><subsection number="63A-2-101.5(3)(f)"> any other similar device.</subsection></subsection><subsection number="63A-2-101.5(4)"> "Person with a disability" means a person with a severe, chronic disability that: <subsection number="63A-2-101.5(4)(a)"> is attributable to a mental or physical impairment or a combination of mental and physical impairments; and</subsection><subsection number="63A-2-101.5(4)(b)"> is likely to continue indefinitely.</subsection></subsection><subsection number="63A-2-101.5(5)"> "Property act" means the Federal Property and Administrative Services Act of 1949, 40 U.S.C. Sec. 549.</subsection><subsection number="63A-2-101.5(6)"> "Purchasing director" means the director of the division appointed under Section <xref depth="3" refnumber="63A-2-102" start="0">63A-2-102</xref>.</subsection><subsection number="63A-2-101.5(7)"> "Smart phone" means an electronic device that combines a cell phone with a hand-held computer, typically offering Internet access, data storage, and text and email capabilities.</subsection><subsection number="63A-2-101.5(8)"> "State agency" means any executive branch department, division, or other agency of the state.</subsection><subsection number="63A-2-101.5(9)"> "State surplus property": <subsection number="63A-2-101.5(9)(a)"> means state-owned property, whether acquired by purchase, seizure, donation, or otherwise:<subsection number="63A-2-101.5(9)(a)(i)"> that is no longer being used by the state or no longer usable by the state;</subsection><subsection number="63A-2-101.5(9)(a)(ii)"> that is out of date;</subsection><subsection number="63A-2-101.5(9)(a)(iii)"> that is damaged and cannot be repaired or cannot be repaired at a cost that is less than the property's value;</subsection><subsection number="63A-2-101.5(9)(a)(iv)"> whose useful life span has expired; or</subsection><subsection number="63A-2-101.5(9)(a)(v)"> that the state agency possessing the property determines is not required to meet the needs or responsibilities of the state agency;</subsection></subsection><subsection number="63A-2-101.5(9)(b)"> includes:<subsection number="63A-2-101.5(9)(b)(i)"> a motor vehicle;</subsection><subsection number="63A-2-101.5(9)(b)(ii)"> equipment;</subsection><subsection number="63A-2-101.5(9)(b)(iii)"> furniture;</subsection><subsection number="63A-2-101.5(9)(b)(iv)"> information technology equipment;</subsection><subsection number="63A-2-101.5(9)(b)(v)"> a supply; and</subsection><subsection number="63A-2-101.5(9)(b)(vi)"> an aircraft; and</subsection></subsection><subsection number="63A-2-101.5(9)(c)"> does not include:<subsection number="63A-2-101.5(9)(c)(i)"> real property;</subsection><subsection number="63A-2-101.5(9)(c)(ii)"> an asset of the School and Institutional Trust Lands Administration, established in Section <xref depth="3" refnumber="53C-1-201" start="0">53C-1-201</xref>;</subsection><subsection number="63A-2-101.5(9)(c)(iii)"> a firearm or ammunition; or</subsection><subsection number="63A-2-101.5(9)(c)(iv)"> an office or household item made of aluminum, paper, plastic, cardboard, or other recyclable material, without any meaningful value except for recycling purposes.</subsection></subsection></subsection><subsection number="63A-2-101.5(10)"> "State surplus property contractor" means a person in the private sector under contract with the state to provide one or more services related to the division's program for the management and disposition of state surplus property.</subsection><subsection number="63A-2-101.5(11)"> "Surplus property program" means the program relating to state surplus property under <xref depth="2" refnumber="63A-2-4" start="2">Part 4, Surplus Property Service</xref>.</subsection><subsection number="63A-2-101.5(12)"> "Surplus property program administrator" means: <subsection number="63A-2-101.5(12)(a)"> the purchasing director, if the purchasing director administers the surplus property program; or</subsection><subsection number="63A-2-101.5(12)(b)"> the state surplus property contractor, if the state surplus property contractor administers the surplus property program.</subsection></subsection></section><section number="63A-2-102"><histories><history>Amended by Chapter <modchap sess="2015GS">98</modchap>, 2015 General Session</history><modyear>2015</modyear></histories><catchline>Director of division -- Appointment.</catchline><subsection number="63A-2-102(1)"> The executive director shall appoint the director of the Division of Purchasing and General Services with the approval of the governor.</subsection><subsection number="63A-2-102(2)"> The purchasing director is also the state's chief procurement officer.</subsection></section><section number="63A-2-103"><histories><history>Amended by Chapter <modchap sess="2023GS">73</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Duties and authority of purchasing director -- State agency requirements -- Rate schedule.</catchline><subsection number="63A-2-103(1)"> The purchasing director: <subsection number="63A-2-103(1)(a)"> shall operate, manage, and maintain:<subsection number="63A-2-103(1)(a)(i)"> a central mailing service; and</subsection><subsection number="63A-2-103(1)(a)(ii)"> an electronic central store system for procuring goods and services;</subsection></subsection><subsection number="63A-2-103(1)(b)"> shall operate, manage, and maintain the surplus property program; and</subsection><subsection number="63A-2-103(1)(c)"> may establish:<subsection number="63A-2-103(1)(c)(i)"> a contract administration service, including contract performance surveys; and</subsection><subsection number="63A-2-103(1)(c)(ii)"> other central services.</subsection></subsection></subsection><subsection number="63A-2-103(2)"><subsection number="63A-2-103(2)(a)"> Each state agency shall:<subsection number="63A-2-103(2)(a)(i)"> subscribe to all of the services described in Subsection <xref depth="4" refnumber="63A-2-103(1)(a)" start="0">(1)(a)</xref>, unless the director delegates the director's authority to a state agency under Section <xref depth="3" refnumber="63A-2-104" start="0">63A-2-104</xref>; and</subsection><subsection number="63A-2-103(2)(a)(ii)"> complete contract performance surveys as requested by the purchasing director under Subsection <xref depth="4" refnumber="63A-2-103(1)(c)(i)" start="0">(1)(c)(i)</xref>.</subsection></subsection><subsection number="63A-2-103(2)(b)"> An institution of higher education, the State Board of Education, a school district, or a political subdivision of the state may subscribe to one or more of the services described in Subsection <xref depth="4" refnumber="63A-2-103(1)(a)" start="0">(1)(a)</xref>.</subsection></subsection><subsection number="63A-2-103(3)"><subsection number="63A-2-103(3)(a)"> The purchasing director shall:<subsection number="63A-2-103(3)(a)(i)"> prescribe a schedule of rates to be charged for all services provided by the division after the purchasing director: <subsection number="63A-2-103(3)(a)(i)(A)"> submits the proposed rates for services provided by the division's internal service fund to the Rate Committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-2-103(3)(a)(i)(B)"> obtains the approval of the Legislature, as required by Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref>;</subsection></subsection><subsection number="63A-2-103(3)(a)(ii)"> ensure that the rates are approximately equal to the cost of providing the services; and</subsection><subsection number="63A-2-103(3)(a)(iii)"> annually conduct a market analysis of rates.</subsection></subsection><subsection number="63A-2-103(3)(b)"> A market analysis under Subsection <xref depth="4" refnumber="63A-2-103(3)(a)(iii)" start="0">(3)(a)(iii)</xref> shall include a comparison of the division's rates with the rates of other public or private sector providers if comparable services and rates are reasonably available.</subsection></subsection></section><section number="63A-2-104"><histories><history>Amended by Chapter <modchap sess="2015GS">98</modchap>, 2015 General Session</history><modyear>2015</modyear></histories><catchline>Delegation of general services to departments or agencies -- Writing required -- Contents -- Termination.</catchline><subsection number="63A-2-104(1)"> The purchasing director, with the approval of the executive director, may delegate, in writing, the purchasing director's authority to perform or control any general services function to another state agency by contract or other means authorized by law, if: <subsection number="63A-2-104(1)(a)"> in the judgment of the executive director, the state agency has requested the authority; and</subsection><subsection number="63A-2-104(1)(b)"> the state agency has the necessary resources and skills to perform or control the functions.</subsection></subsection><subsection number="63A-2-104(2)"> The purchasing director may delegate the purchasing director's authority only when the delegation would result in net cost savings or improved service delivery to the state as a whole.</subsection><subsection number="63A-2-104(3)"> The written delegation shall contain: <subsection number="63A-2-104(3)(a)"> a precise definition of each function to be delegated;</subsection><subsection number="63A-2-104(3)(b)"> a clear description of the standards to be met in performing each function delegated;</subsection><subsection number="63A-2-104(3)(c)"> a provision for periodic administrative audits by the department; and</subsection><subsection number="63A-2-104(3)(d)"> a date on which the agreement shall terminate if not previously terminated or renewed.</subsection></subsection><subsection number="63A-2-104(4)"> An agreement to delegate functions to a state agency may be terminated by the department if the results of an administrative audit conducted by the department reveal lack of compliance with the terms of the agreement.</subsection></section><section number="63A-2-105"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Director to approve certain purchases.</catchline><subsection number="63A-2-105(1)">A state agency that intends to purchase any mail-related equipment shall submit a purchase request to the purchasing director.</subsection><subsection number="63A-2-105(2)">The purchasing director shall review a request under Subsection (1) to ensure that:<subsection number="63A-2-105(2)(a)">the authority to perform those functions has been appropriately delegated to the state agency under this part;</subsection><subsection number="63A-2-105(2)(b)">the equipment meets proper specifications; and</subsection><subsection number="63A-2-105(2)(c)">the benefits from the state agency's purchase of the equipment outweigh the benefits of having the same functions performed by the division.</subsection></subsection></section><section number="63A-2-106"><histories><history>Enacted by Chapter <modchap sess="2018GS">427</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Background checks for employees.</catchline><subsection number="63A-2-106(1)"> As used in this section, "bureau" means the Bureau of Criminal Identification created in Section <xref depth="3" refnumber="53-10-201" start="0">53-10-201</xref>.</subsection><subsection number="63A-2-106(2)"> Beginning July 1, 2018, the division shall require all applicants for the following positions to submit to a fingerprint-based local, regional, and national criminal history background check and ongoing monitoring as a condition of employment: <subsection number="63A-2-106(2)(a)"> assistant directors;</subsection><subsection number="63A-2-106(2)(b)"> contract analysts; and</subsection><subsection number="63A-2-106(2)(c)"> purchasing agents.</subsection></subsection><subsection number="63A-2-106(3)"> Each applicant for a position listed in Subsection <xref depth="4" refnumber="63A-2-106(2)" start="0">(2)</xref> shall provide a completed fingerprint card to the division upon request.</subsection><subsection number="63A-2-106(4)"> The division shall require that an individual required to submit to a background check under Subsection <xref depth="4" refnumber="63A-2-106(3)" start="0">(3)</xref> provide a signed waiver on a form provided by the division that meets the requirements of Subsection <xref depth="4" refnumber="53-10-108(4)" start="0">53-10-108(4)</xref>.</subsection><subsection number="63A-2-106(5)"> For a noncriminal justice background search and registration in accordance with Subsection <xref depth="4" refnumber="53-10-108(13)" start="0">53-10-108(13)</xref>, the division shall submit to the bureau: <subsection number="63A-2-106(5)(a)"> the applicant's personal identifying information and fingerprints for a criminal history search of applicable local, regional, and national databases; and</subsection><subsection number="63A-2-106(5)(b)"> a request for all information received as a result of the local, regional, and nationwide background check.</subsection></subsection><subsection number="63A-2-106(6)"> The division is responsible for the payment of all fees required by Subsection <xref depth="4" refnumber="53-10-108(15)" start="0">53-10-108(15)</xref> and any fees required to be submitted to the Federal Bureau of Investigation by the bureau.</subsection><subsection number="63A-2-106(7)"> The division may make rules in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, that: <subsection number="63A-2-106(7)(a)"> determine how the division will assess the employment status of an individual upon receipt of background information; and</subsection><subsection number="63A-2-106(7)(b)"> identify the appropriate privacy risk mitigation strategy to be used in accordance with Subsection <xref depth="4" refnumber="53-10-108(13)(b)" start="0">53-10-108(13)(b)</xref>.</subsection></subsection></section></part><part number="63A-2-4"><catchline>Surplus Property Service</catchline><section number="63A-2-401"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>State agencies required to participate in surplus property program -- Declaring property to be state surplus property -- Division authority.</catchline><subsection number="63A-2-401(1)"> Except as otherwise provided in this part, a state agency shall dispose of and acquire state surplus property by participating in the surplus property program.</subsection><subsection number="63A-2-401(2)"> A state agency may declare property that the state agency owns to be state surplus property by making a written determination that the property is state surplus property.</subsection><subsection number="63A-2-401(3)"> The division shall determine the appropriate method for disposing of state surplus property.</subsection><subsection number="63A-2-401(4)"> The division may: <subsection number="63A-2-401(4)(a)"> establish facilities to store state surplus property at locations throughout the state; and</subsection><subsection number="63A-2-401(4)(b)"> after consultation with the state agency requesting the sale of state surplus property, establish the selling price for the state surplus property.</subsection></subsection><subsection number="63A-2-401(5)"> As provided in <xref depth="1" refnumber="63J-1" start="0">Title 63J, Chapter 1, Budgetary Procedures Act</xref>, the division may transfer proceeds generated by the sale of state surplus property to the state agency requesting the sale, reduced by a rate approved in accordance with Subsection <xref depth="4" refnumber="63A-2-103(3)" start="0">63A-2-103(3)</xref> to pay the division's costs of administering the surplus property program.</subsection><subsection number="63A-2-401(6)"> By following the procedures and requirements of <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the division may make rules establishing a surplus property program that meets the requirements of this chapter.</subsection></section><section number="63A-2-404"><histories><history>Amended by Chapter <modchap sess="2019GS">488</modchap>, 2019 General Session</history><modyear>2019</modyear></histories><catchline>Acquisition of federal surplus property -- Powers and duties -- Advisory boards and committees -- Expenditures and contracts -- Clearinghouse of information -- Reports.</catchline><subsection number="63A-2-404(1)"> The division may: <subsection number="63A-2-404(1)(a)"> acquire from the United States under and in conformance with the property act any federal surplus property under the control of any department or agency of the United States that is usable and necessary for any purposes authorized by federal law;</subsection><subsection number="63A-2-404(1)(b)"> warehouse federal surplus property if it is not real property; and</subsection><subsection number="63A-2-404(1)(c)"> distribute federal surplus property within this state to:<subsection number="63A-2-404(1)(c)(i)"> tax-supported medical institutions, hospitals, clinics, and health centers;</subsection><subsection number="63A-2-404(1)(c)(ii)"> school systems, schools, colleges, and universities;</subsection><subsection number="63A-2-404(1)(c)(iii)"> other nonprofit medical institutions, hospitals, clinics, health centers, schools, colleges, and universities that are exempt from taxation under Section 501(c)(3) of the United States Internal Revenue Code of 1954;</subsection><subsection number="63A-2-404(1)(c)(iv)"> civil defense organizations;</subsection><subsection number="63A-2-404(1)(c)(v)"> political subdivisions; and</subsection><subsection number="63A-2-404(1)(c)(vi)"> any other types of institutions or activities that are eligible to acquire the federal surplus property under federal law.</subsection></subsection></subsection><subsection number="63A-2-404(2)"> The division may: <subsection number="63A-2-404(2)(a)"> receive applications from eligible health and educational institutions for the acquisition of federal surplus real property;</subsection><subsection number="63A-2-404(2)(b)"> investigate the applications;</subsection><subsection number="63A-2-404(2)(c)"> obtain opinions about those applications from the appropriate health or educational authorities of this state;</subsection><subsection number="63A-2-404(2)(d)"> make recommendations about the need of the applicant for the property, the merits of the applicant's proposed use of the property, and the suitability of the property for those purposes; and</subsection><subsection number="63A-2-404(2)(e)"> otherwise assist in the processing of those applications for acquisition of real and related personal property of the United States under the property act.</subsection></subsection><subsection number="63A-2-404(3)"> The division may appoint advisory boards or committees.</subsection><subsection number="63A-2-404(4)"> If required by law or regulation of the United States in connection with the disposition of surplus real property and the receipt, warehousing, and distribution of surplus personal property received by the surplus property program from the United States, the surplus property program administrator may: <subsection number="63A-2-404(4)(a)"> make certifications, take action, and make expenditures;</subsection><subsection number="63A-2-404(4)(b)"> enter into contracts, agreements, and undertakings for and in the name of the state including cooperative agreements with the federal agencies providing for use by and exchange between them of the property, facilities, personnel, and services of each by the other;</subsection><subsection number="63A-2-404(4)(c)"> require reports; and</subsection><subsection number="63A-2-404(4)(d)"> make investigations.</subsection></subsection><subsection number="63A-2-404(5)"> The division shall act as the clearinghouse of information for public and private nonprofit institutions, organizations, and agencies eligible to acquire federal surplus real property to: <subsection number="63A-2-404(5)(a)"> locate both real and personal property available for acquisition from the United States;</subsection><subsection number="63A-2-404(5)(b)"> ascertain the terms and conditions under which that property may be obtained;</subsection><subsection number="63A-2-404(5)(c)"> receive requests from those institutions, organizations, and agencies and transmit to them all available information in reference to that property; and</subsection><subsection number="63A-2-404(5)(d)"> aid and assist those institutions, organizations, and agencies in every way possible in those acquisitions or transactions.</subsection></subsection><subsection number="63A-2-404(6)"> The division shall: <subsection number="63A-2-404(6)(a)"> cooperate with the departments or agencies of the United States;</subsection><subsection number="63A-2-404(6)(b)"> file a state plan of operation;</subsection><subsection number="63A-2-404(6)(c)"> operate according to that plan;</subsection><subsection number="63A-2-404(6)(d)"> take the actions necessary to meet the minimum standards prescribed by the property act;</subsection><subsection number="63A-2-404(6)(e)"> make any reports required by the United States or any of its departments or agencies; and</subsection><subsection number="63A-2-404(6)(f)"> comply with the laws of the United States and the regulations of any of the departments or agencies of the United States governing the allocation of, transfer of, use of, or accounting for any property donated to the state.</subsection></subsection></section><section number="63A-2-408"><histories><history>Amended by Chapter <modchap sess="2015GS">98</modchap>, 2015 General Session</history><modyear>2015</modyear></histories><catchline>Authority of state or local subdivision to receive property -- Revocation of authority of officer.</catchline><subsection number="63A-2-408(1)"> Notwithstanding any other provision of law, the governing board or the executive director of any state department, instrumentality, or agency that is not a state agency, or the legislative body of any city, county, school district, or other political subdivision may by order or resolution give any officer or employee the authority to:<subsection number="63A-2-408(1)(a)"> secure the transfer of state surplus property or federal surplus property through the division under the property act; and</subsection><subsection number="63A-2-408(1)(b)"> obligate the state or political subdivision and its funds to the extent necessary to comply with the terms and conditions of those transfers.</subsection></subsection><subsection number="63A-2-408(2)"> The authority conferred upon any officer or employee by an order or resolution remains in effect until: <subsection number="63A-2-408(2)(a)"> the order or resolution is revoked; and</subsection><subsection number="63A-2-408(2)(b)"> the division has received written notice of the revocation.</subsection></subsection></section><section number="63A-2-409"><histories><history>Amended by Chapter <modchap sess="2025GS">59</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Disposal of certain surplus property.</catchline><tab/>This part does not apply to: <subsection number="63A-2-409(1)">disposition by:<subsection number="63A-2-409(1)(a)">the legislative branch of surplus property that is information technology equipment, if the Legislative Management Committee, by rule, establishes its own policy for disposition, by the legislative branch, of surplus property that is information technology equipment; or</subsection><subsection number="63A-2-409(1)(b)">the Department of Transportation of surplus personal property that was acquired as part of a transaction or legal action by the Department of Transportation acquiring real property for a state transportation purpose; or</subsection></subsection><subsection number="63A-2-409(2)">the Office of State Debt Collection's disposition or acquisition of surplus property, if the disposition or acquisition is incidental to execution or collection proceedings.</subsection></section><section number="63A-2-411"><histories><history>Amended by Chapter <modchap sess="2019GS">488</modchap>, 2019 General Session</history><modyear>2019</modyear></histories><catchline>Disposal of state surplus property with minimal value.</catchline><subsection number="63A-2-411(1)"> As used in this section, "item of minimal value" means an item of property that: <subsection number="63A-2-411(1)(a)"><subsection number="63A-2-411(1)(a)(i)"> had an initial purchase price of less than $100; and</subsection><subsection number="63A-2-411(1)(a)(ii)"> does not appreciate in value; or</subsection></subsection><subsection number="63A-2-411(1)(b)"> the surplus property program administrator determines to be worth less than $100.</subsection></subsection><subsection number="63A-2-411(2)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the division shall make rules that permit a state agency to dispose of an item of minimal value that the state agency has declared to be state surplus property as provided in Section <xref depth="3" refnumber="63A-2-401" start="0">63A-2-401</xref>.</subsection><subsection number="63A-2-411(3)"> Property of a state agency is presumed to be an item of minimal value if the property is not purchased after the surplus property program administrator offers the property for sale to the public at a price above $100.</subsection></section></part></chapter><chapter number="63A-3"><catchline>Division of Finance</catchline><part number="63A-3-1"><catchline>General Provisions</catchline><section number="63A-3-101"><histories><history>Renumbered and Amended by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Creation.</catchline><tab/>There is created within the department the Division of Finance, to be administered by a director. </section><section number="63A-3-102"><histories><history>Enacted by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Director of division -- Appointment.</catchline><subsection number="63A-3-102(1)"> The executive director shall appoint the director of the Division of Finance with the approval of the governor.</subsection><subsection number="63A-3-102(2)"> The director of the Division of Finance shall serve at the pleasure of the executive director.</subsection><subsection number="63A-3-102(3)"> The director of the Division of Finance is the state's chief fiscal officer and the state's accounting officer.</subsection></section><section number="63A-3-103"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Duties of director of division -- Application to institutions of higher education.</catchline><subsection number="63A-3-103(1)">The director of the Division of Finance shall:<subsection number="63A-3-103(1)(a)">define fiscal procedures relating to approval and allocation of funds;</subsection><subsection number="63A-3-103(1)(b)">provide for the accounting control of funds;</subsection><subsection number="63A-3-103(1)(c)">promulgate rules that:<subsection number="63A-3-103(1)(c)(i)">establish procedures for maintaining detailed records of all types of leases;</subsection><subsection number="63A-3-103(1)(c)(ii)">account for all types of leases in accordance with generally accepted accounting principles;</subsection><subsection number="63A-3-103(1)(c)(iii)">require the performance of a lease with an option to purchase study by state agencies prior to any lease with an option to purchase acquisition of capital equipment; and</subsection><subsection number="63A-3-103(1)(c)(iv)">require that the completed lease with an option to purchase study be approved by the director of the Division of Finance;</subsection></subsection><subsection number="63A-3-103(1)(d)">if the department operates the Division of Finance as an internal service fund agency in accordance with Section <xref depth="3" refnumber="63A-1-109.5" start="0">63A-1-109.5</xref>, submit to the Rate Committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>:<subsection number="63A-3-103(1)(d)(i)">the proposed rate and fee schedule as required by Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-3-103(1)(d)(ii)">other information or analysis requested by the Rate Committee;</subsection></subsection><subsection number="63A-3-103(1)(e)">oversee the Office of State Debt Collection;</subsection><subsection number="63A-3-103(1)(f)">publish the state's current constitutional debt limit on the public finance website established by the state auditor in accordance with Section <xref depth="3" refnumber="67-3-12" start="0">67-3-12</xref>; and</subsection><subsection number="63A-3-103(1)(g)">prescribe other fiscal functions required by law or under the constitutional authority of the governor to transact all executive business for the state.</subsection></subsection><subsection number="63A-3-103(2)"><subsection number="63A-3-103(2)(a)">Institutions of higher education are subject to the provisions of <xref depth="2" refnumber="63A-3-1" start="0">Title 63A, Chapter 3, Part 1, General Provisions</xref>, and <xref depth="2" refnumber="63A-3-2" start="0">Title 63A, Chapter 3, Part 2, Accounting System</xref>, only to the extent expressly authorized or required by the Utah Board of Higher Education under Title 53H, Higher Education.</subsection><subsection number="63A-3-103(2)(b)">Institutions of higher education shall submit financial data for the past fiscal year conforming to generally accepted accounting principles to the director of the Division of Finance.</subsection></subsection><subsection number="63A-3-103(3)">The Division of Finance shall prepare financial statements and other reports in accordance with legal requirements and generally accepted accounting principles for the state auditor's examination and certification:<subsection number="63A-3-103(3)(a)">not later than 60 days after a request from the state auditor; and</subsection><subsection number="63A-3-103(3)(b)">at the end of each fiscal year.</subsection></subsection></section><section number="63A-3-104"><histories><history>Amended by Chapter <modchap sess="2025GS">261</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Appropriation for contingency purposes -- Procedure for allotment.</catchline><subsection number="63A-3-104(1)"><subsection number="63A-3-104(1)(a)">The Legislature shall determine the amount to be appropriated for contingency purposes, as well as the limits on the amount of any one allotment or total allotments to any one agency.</subsection><subsection number="63A-3-104(1)(b)">In advance of making an allotment described in Subsection <xref refnumber="63A-3-104(1)" depth="4">(1)</xref>, the governor shall notify the Legislature through the Office of the Legislative Fiscal Analyst, of the governor's intent to make an allotment, of the amount to be allotted, and the justification for the allotment.</subsection></subsection><subsection number="63A-3-104(2)">Allotments described in this section:<subsection number="63A-3-104(2)(a)">shall be made only for unforeseeable emergencies; and</subsection><subsection number="63A-3-104(2)(b)">may not be made to correct poor budgetary practices or for purposes having no existing appropriation or authorization.</subsection></subsection></section><section number="63A-3-105"><histories><history>Renumbered and Amended by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Securities deposited with state treasurer -- Release.</catchline><subsection number="63A-3-105(1)"> The director of the Division of Finance shall collect and deposit with the state treasurer all stocks, evidences of indebtedness, bonds, and securities of every kind and nature belonging to the state or any of its departments.</subsection><subsection number="63A-3-105(2)"> The state treasurer shall keep a complete record of the items deposited under Subsection <xref depth="4" refid="C63A-3-S105_1800010118000101" refnumber="63A-3-105(1)" start="0">(1)</xref> and credit each to the proper fund or account. The treasurer shall release the items only upon the order of the director.</subsection></section><section number="63A-3-106"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Per diem rates for board members.</catchline><subsection number="63A-3-106(1)">As used in this section and Section <xref depth="3" refnumber="63A-3-107" start="0">63A-3-107</xref>:<subsection number="63A-3-106(1)(a)">"Board" means a board, commission, council, committee, task force, or similar body established to perform a governmental function.</subsection><subsection number="63A-3-106(1)(b)">"Board member" means a person appointed or designated by statute to serve on a board.</subsection><subsection number="63A-3-106(1)(c)">"Executive branch" means an agency within the executive branch of state government.</subsection><subsection number="63A-3-106(1)(d)"><subsection number="63A-3-106(1)(d)(i)">"Governmental entity" has the same meaning, except as provided in Subsection <xref depth="4" refnumber="63A-3-106(1)(d)(ii)" start="0">(1)(d)(ii)</xref>, as provided under Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>.</subsection><subsection number="63A-3-106(1)(d)(ii)">"Governmental entity" does not include an association as defined in Section <xref depth="3" refnumber="53G-7-1101" start="0">53G-7-1101</xref>.</subsection></subsection><subsection number="63A-3-106(1)(e)">"Higher education" means an institution of higher education, as defined under Section <xref depth="3" refnumber="53H-1-102">53H-1-102</xref>.</subsection><subsection number="63A-3-106(1)(f)">"Officer" means a person who is elected or appointed to an office or position within a governmental entity.</subsection><subsection number="63A-3-106(1)(g)">"Official meeting" means a meeting of a board that is called in accordance with statute.</subsection></subsection><subsection number="63A-3-106(2)">In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, and subject to approval by the executive director, the director of the Division of Finance shall make rules establishing per diem rates to defray subsistence costs for a board member's attendance at an official meeting.</subsection><subsection number="63A-3-106(3)">Unless otherwise provided by statute, a per diem rate established under Subsection <xref depth="4" refnumber="63A-3-106(2)" start="0">(2)</xref> is applicable to a board member who serves:<subsection number="63A-3-106(3)(a)">within the executive branch, except as provided under Subsection <xref depth="4" refnumber="63A-3-106(3)(b)" start="0">(3)(b)</xref>;</subsection><subsection number="63A-3-106(3)(b)">within an institution of higher education, unless an institution of higher education pays the costs of the per diem;</subsection><subsection number="63A-3-106(3)(c)">on a board that is:<subsection number="63A-3-106(3)(c)(i)">not included under Subsection <xref depth="4" refnumber="63A-3-106(3)(a)" start="0">(3)(a)</xref> or <xref depth="4" refnumber="63A-3-106(3)(b)" start="0">(b)</xref>; and</subsection><subsection number="63A-3-106(3)(c)(ii)">created by a statute that adopts the per diem rates by reference to:<subsection number="63A-3-106(3)(c)(ii)(A)">this section; and</subsection><subsection number="63A-3-106(3)(c)(ii)(B)">the rule authorized by this section; and</subsection></subsection></subsection><subsection number="63A-3-106(3)(d)">within a government entity that is not included under Subsection <xref depth="4" refnumber="63A-3-106(3)(a)" start="0">(3)(a)</xref>, if the government entity adopts the per diem rates by reference to:<subsection number="63A-3-106(3)(d)(i)">this section; or</subsection><subsection number="63A-3-106(3)(d)(ii)">the rule establishing the per diem rates.</subsection></subsection></subsection><subsection number="63A-3-106(4)"><subsection number="63A-3-106(4)(a)">Unless otherwise provided by statute, a board member who is not a legislator may receive per diem under this section and travel expenses under Section <xref depth="3" refnumber="63A-3-107" start="0">63A-3-107</xref> if the per diem and travel expenses are incurred by the board member for attendance at an official meeting.</subsection><subsection number="63A-3-106(4)(b)">Notwithstanding Subsection <xref depth="4" refnumber="63A-3-106(4)(a)" start="0">(4)(a)</xref>, a board member may not receive per diem or travel expenses under this Subsection <xref depth="4" refnumber="63A-3-106(4)" start="0">(4)</xref> if the board member is being paid by a governmental entity while performing the board member's service on the board.</subsection></subsection><subsection number="63A-3-106(5)">A board member may decline to receive per diem for the board member's service.</subsection><subsection number="63A-3-106(6)">Compensation and expenses of a board member who is a legislator are governed by Section <xref depth="3" refnumber="36-2-2" start="0">36-2-2</xref> and Legislative Joint Rules, <xref depth="0" refnumber="JR5" start="0">Title 5, Legislative Compensation and Expenses</xref>.</subsection></section><section number="63A-3-107"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Travel expenses of board members and state officers and employees.</catchline><subsection number="63A-3-107(1)">In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, and subject to approval by the executive director, the director of the Division of Finance shall make rules governing in-state and out-of-state travel expenses.</subsection><subsection number="63A-3-107(2)">Unless otherwise provided by statute, a travel expense rule established under Subsection <xref depth="4" refnumber="63A-3-107(1)" start="0">(1)</xref> is applicable to:<subsection number="63A-3-107(2)(a)">a board member, an officer, or employee of the executive branch, except as provided under Subsection <xref depth="4" refnumber="63A-3-107(2)(b)" start="0">(2)(b)</xref>;</subsection><subsection number="63A-3-107(2)(b)">a board member, an officer, or employee of an institution of higher education, unless the institution of higher education pays the costs of the travel expenses;</subsection><subsection number="63A-3-107(2)(c)">a board member who:<subsection number="63A-3-107(2)(c)(i)">is not included under Subsection <xref depth="4" refnumber="63A-3-107(2)(a)" start="0">(2)(a)</xref> or <xref depth="4" refnumber="63A-3-107(2)(b)" start="0">(b)</xref>; and</subsection><subsection number="63A-3-107(2)(c)(ii)">serves on a board created by a statute that adopts the travel expense rates by reference to:<subsection number="63A-3-107(2)(c)(ii)(A)">this section; and</subsection><subsection number="63A-3-107(2)(c)(ii)(B)">the rule authorized by this section; and</subsection></subsection></subsection><subsection number="63A-3-107(2)(d)">a government entity that is not included under Subsection <xref depth="4" refnumber="63A-3-107(2)(a)" start="0">(2)(a)</xref>, if the government entity adopts the travel expense provisions by reference to:<subsection number="63A-3-107(2)(d)(i)">this section; or</subsection><subsection number="63A-3-107(2)(d)(ii)">the rule establishing the travel expense provisions.</subsection></subsection></subsection><subsection number="63A-3-107(3)">The Division of Finance shall make the travel expense rules on the basis of:<subsection number="63A-3-107(3)(a)">a mileage allowance; and</subsection><subsection number="63A-3-107(3)(b)">reimbursement for other travel expenses incurred.</subsection></subsection><subsection number="63A-3-107(4)">The travel expense rules may specify an exception to a travel expense rule or allow the director of the Division of Finance to make an exception to a travel expense rule, when justified by the executive director of the executive branch agency or department, to meet special circumstances encountered in official attendance at a conference, convention, meeting, or other official business, as determined by the director of the Division of Finance.</subsection><subsection number="63A-3-107(5)">An officer or employee of the executive branch may not incur obligations for travel outside the state without the advance approval of the executive director or a designee of the executive director of an executive branch department or agency.</subsection><subsection number="63A-3-107(6)">A board member may decline to receive travel expenses for the board member's service.</subsection><subsection number="63A-3-107(7)">Compensation and expenses of a board member who is a legislator are governed by Section <xref depth="3" refnumber="36-2-2" start="0">36-2-2</xref> and Legislative Joint Rules, <xref depth="0" refnumber="JR5" start="0">Title 5, Legislative Compensation and Expenses</xref>.</subsection></section><section number="63A-3-109"><histories><history>Amended by Chapter <modchap sess="2022GS">451</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Contribution dependent accounts -- Annual report.</catchline><subsection number="63A-3-109(1)"> As used in this section: <subsection number="63A-3-109(1)(a)"><subsection number="63A-3-109(1)(a)(i)"> "Contribution" means a voluntary donation of money or other valuable property to a state fund or account.</subsection><subsection number="63A-3-109(1)(a)(ii)"> "Contribution" does not include: <subsection number="63A-3-109(1)(a)(ii)(A)"> a fee or tax levied by a state entity; or</subsection><subsection number="63A-3-109(1)(a)(ii)(B)"> a voluntary donation made under <xref depth="1" refnumber="41-1a" start="0">Title 41, Chapter 1a, Motor Vehicle Act</xref> or <xref depth="2" refnumber="59-10-13" start="0">Title 59, Chapter 10, Part 13, Individual Income Tax Contribution Act</xref>.</subsection></subsection></subsection><subsection number="63A-3-109(1)(b)"><subsection number="63A-3-109(1)(b)(i)"> "Contribution dependent account" means a state fund or account that: <subsection number="63A-3-109(1)(b)(i)(A)"> receives at least 50% of the fund's or account's revenue from contributions; and</subsection><subsection number="63A-3-109(1)(b)(i)(B)"> is not intended to be used to directly provide services exclusively to a person who makes a contribution to the fund or account.</subsection></subsection><subsection number="63A-3-109(1)(b)(ii)"> "Contribution dependent account" does not include a fiduciary fund as defined in Section <xref depth="3" refnumber="51-5-4" start="0">51-5-4</xref>.</subsection></subsection></subsection><subsection number="63A-3-109(2)"> The Division of Finance shall annually prepare a report that: <subsection number="63A-3-109(2)(a)"> lists each contribution dependent account that did not receive at least $30,000 in contributions during at least one of the three fiscal years before the day on which the report is compiled; and</subsection><subsection number="63A-3-109(2)(b)"> recommends that the Legislature close each contribution dependent account listed in the report.</subsection></subsection><subsection number="63A-3-109(3)"> The Division of Finance shall present the report described in Subsection <xref depth="4" refnumber="63A-3-109(2)" start="0">(2)</xref> to the Executive Appropriations Committee by November 30 of each year.</subsection></section><section number="63A-3-110"><histories><history>Amended by Chapter <modchap sess="2020GS">360</modchap>, 2020 General Session</history><modyear>2020</modyear><history>Amended by Chapter <modchap sess="2020GS">365</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Personal use expenditures for state officers and employees.</catchline><subsection number="63A-3-110(1)"> As used in this section: <subsection number="63A-3-110(1)(a)"> "Employee" means a person who is not an elected or appointed officer and who is employed on a full- or part-time basis by a governmental entity.</subsection><subsection number="63A-3-110(1)(b)"> "Governmental entity" means:<subsection number="63A-3-110(1)(b)(i)"> an executive branch agency of the state, the offices of the governor, lieutenant governor, state auditor, attorney general, and state treasurer, the State Board of Education, and the Utah Board of Higher Education;</subsection><subsection number="63A-3-110(1)(b)(ii)"> the Office of the Legislative Auditor General, the Office of the Legislative Fiscal Analyst, the Office of Legislative Research and General Counsel, the Legislature, and legislative committees;</subsection><subsection number="63A-3-110(1)(b)(iii)"> courts, the Judicial Council, the Administrative Office of the Courts, and similar administrative units in the judicial branch; or</subsection><subsection number="63A-3-110(1)(b)(iv)"> independent state entities created under <xref depth="0" refnumber="63H" start="0">Title 63H, Independent State Entities</xref>.</subsection></subsection><subsection number="63A-3-110(1)(c)"> "Officer" means a person who is elected or appointed to an office or position within a governmental entity.</subsection><subsection number="63A-3-110(1)(d)"><subsection number="63A-3-110(1)(d)(i)"> "Personal use expenditure" means an expenditure made without the authority of law that: <subsection number="63A-3-110(1)(d)(i)(A)"> is not directly related to the performance of an activity as a state officer or employee;</subsection><subsection number="63A-3-110(1)(d)(i)(B)"> primarily furthers a personal interest of a state officer or employee or a state officer's or employee's family, friend, or associate; and</subsection><subsection number="63A-3-110(1)(d)(i)(C)"> would constitute taxable income under federal law.</subsection></subsection><subsection number="63A-3-110(1)(d)(ii)"> "Personal use expenditure" does not include: <subsection number="63A-3-110(1)(d)(ii)(A)"> a de minimis or incidental expenditure; or</subsection><subsection number="63A-3-110(1)(d)(ii)(B)"> a state vehicle or a monthly stipend for a vehicle that an officer or employee uses to travel to and from the officer or employee's official duties, including a minimal allowance for a detour as provided by the state.</subsection></subsection></subsection><subsection number="63A-3-110(1)(e)"> "Public funds" means the same as that term is defined in Section <xref depth="3" refnumber="51-7-3" start="0">51-7-3</xref>.</subsection></subsection><subsection number="63A-3-110(2)"> A state officer or employee may not: <subsection number="63A-3-110(2)(a)"> use public funds for a personal use expenditure; or</subsection><subsection number="63A-3-110(2)(b)"> incur indebtedness or liability on behalf of, or payable by, a governmental entity for a personal use expenditure.</subsection></subsection><subsection number="63A-3-110(3)"> If the Division of Finance or the responsible governmental entity determines that a state officer or employee has intentionally made a personal use expenditure in violation of Subsection <xref depth="4" refnumber="63A-3-110(2)" start="0">(2)</xref>, the governmental entity shall: <subsection number="63A-3-110(3)(a)"> require the state officer or employee to deposit the amount of the personal use expenditure into the fund or account from which:<subsection number="63A-3-110(3)(a)(i)"> the personal use expenditure was disbursed; or</subsection><subsection number="63A-3-110(3)(a)(ii)"> payment for the indebtedness or liability for a personal use expenditure was disbursed;</subsection></subsection><subsection number="63A-3-110(3)(b)"> require the state officer or employee to remit an administrative penalty in an amount equal to 50% of the personal use expenditure to the Division of Finance; and</subsection><subsection number="63A-3-110(3)(c)"> deposit the money received under Subsection <xref depth="4" refnumber="63A-3-110(3)(b)" start="0">(3)(b)</xref> into the General Fund.</subsection></subsection><subsection number="63A-3-110(4)"><subsection number="63A-3-110(4)(a)"> Any state officer or employee who has been found by a governmental entity to have made a personal use expenditure in violation of Subsection <xref depth="4" refnumber="63A-3-110(2)" start="0">(2)</xref> may appeal the finding of the governmental entity.</subsection><subsection number="63A-3-110(4)(b)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the Division of Finance shall make rules regarding an appeal process for an appeal made under Subsection <xref depth="4" refnumber="63A-3-110(4)(a)" start="0">(4)(a)</xref>, including the designation of an appeal authority.</subsection></subsection><subsection number="63A-3-110(5)"><subsection number="63A-3-110(5)(a)"> Subject to Subsection <xref depth="4" refnumber="63A-3-110(5)(b)" start="0">(5)(b)</xref>, the Division of Finance may withhold all or a portion of the wages of a state officer or employee who has violated Subsection <xref depth="4" refnumber="63A-3-110(2)" start="0">(2)</xref> until the requirements of Subsection <xref depth="4" refnumber="63A-3-110(3)" start="0">(3)</xref> have been met.</subsection><subsection number="63A-3-110(5)(b)"> If the state officer or employee has requested an appeal under Subsection <xref depth="4" refnumber="63A-3-110(4)" start="0">(4)</xref>, the Division of Finance may only withhold the wages of the officer or employee after the appeal authority described in Subsection <xref depth="4" refnumber="63A-3-110(4)(b)" start="0">(4)(b)</xref> has confirmed that the officer or employee violated Subsection <xref depth="4" refnumber="63A-3-110(2)" start="0">(2)</xref>.</subsection></subsection><subsection number="63A-3-110(6)"> Nothing in this chapter immunizes a state officer or employee from or precludes any criminal prosecution or civil or employment action for an unlawful personal use expenditure.</subsection><subsection number="63A-3-110(7)"> A state officer or employee who is convicted of misusing public money or public property under Section <xref depth="3" refnumber="76-8-402" start="0">76-8-402</xref> may not disburse public funds or access public accounts.</subsection></section><section number="63A-3-112"><histories><history>Enacted by Chapter <modchap sess="2022GS">405</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Digital user asset collection.</catchline><subsection number="63A-3-112(1)"> As used in this section: <subsection number="63A-3-112(1)(a)"> "Agency" means a state government entity that receives payments for services or fees and is eligible to enter into a contract for payment services with the division.</subsection><subsection number="63A-3-112(1)(b)"> "Agency payment" means a payment that is due directly to an agency and that the agency collects either directly or through a third-party payment processor with whom the division has a contract.</subsection><subsection number="63A-3-112(1)(c)"> "Digital asset" means a representation of economic, proprietary, or access rights that is stored in a computer readable format.</subsection><subsection number="63A-3-112(1)(d)"> "Digital security" means a digital asset which constitutes a security, as that term is defined in Section <xref depth="3" refnumber="70A-8-101" start="0">70A-8-101</xref>.</subsection><subsection number="63A-3-112(1)(e)"><subsection number="63A-3-112(1)(e)(i)"> "Digital user asset" means a digital asset that is used or bought primarily for consumptive, personal, or household purposes.</subsection><subsection number="63A-3-112(1)(e)(ii)"> "Digital user asset" includes an open blockchain token.</subsection><subsection number="63A-3-112(1)(e)(iii)"> "Digital user asset" does not include a digital security.</subsection></subsection><subsection number="63A-3-112(1)(f)"> "Participating agency" means an agency that meets the division's requirements to accept payments made through a service provider with whom the division has a contract.</subsection><subsection number="63A-3-112(1)(g)"> "Political subdivision" means the same as that term is defined in Section <xref depth="3" refnumber="63G-7-102" start="0">63G-7-102</xref>.</subsection><subsection number="63A-3-112(1)(h)"> "Political subdivision payment" means a payment that is due directly to a political subdivision and that the political subdivision collects either directly or through a third-party payment processor with whom the political subdivision has a contract.</subsection><subsection number="63A-3-112(1)(i)"> "Service provider" means a person with demonstrated experience exchanging digital user assets for legal tender.</subsection></subsection><subsection number="63A-3-112(2)"> The division shall contract with a service provider to provide a service to process an agency payment for a participating agency by: <subsection number="63A-3-112(2)(a)"> taking the payment in the form of a digital user asset; and</subsection><subsection number="63A-3-112(2)(b)"> converting the digital user asset into legal tender to pay the agency payment.</subsection></subsection><subsection number="63A-3-112(3)"><subsection number="63A-3-112(3)(a)"> When contracting with a service provider to provide the service described in Subsection <xref depth="4" refnumber="63A-3-112(2)" start="0">(2)</xref>, the division has discretion to choose a service provider that can only provide the exchange service for a limited class or type of digital user asset.</subsection><subsection number="63A-3-112(3)(b)"> The division may contract with more than one service provider to provide the service described in Subsection <xref depth="4" refnumber="63A-3-112(2)" start="0">(2)</xref>.</subsection><subsection number="63A-3-112(3)(c)"> Nothing in this section shall be interpreted to require the division to provide the service described in Subsection <xref depth="4" refnumber="63A-3-112(2)" start="0">(2)</xref> for all types of digital user assets.</subsection></subsection><subsection number="63A-3-112(4)"><subsection number="63A-3-112(4)(a)"> The person paying the agency payment bears responsibility for any costs the service provider charges for the service provider's service.</subsection><subsection number="63A-3-112(4)(b)"> The division may collect a fee established in accordance with the procedures and requirements of Section <xref depth="3" refnumber="63J-1-504" start="0">63J-1-504</xref> to cover the costs to the division of providing the service described in Subsection <xref depth="4" refnumber="63A-3-112(2)" start="0">(2)</xref>.</subsection></subsection><subsection number="63A-3-112(5)"> The division shall contract to provide the service described in Subsection <xref depth="4" refnumber="63A-3-112(2)" start="0">(2)</xref> on or before January 1, 2023.</subsection><subsection number="63A-3-112(6)"> The division shall, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, make rules to: <subsection number="63A-3-112(6)(a)"> establish standards that a person must meet to be eligible to enter into a contract as a service provider; and</subsection><subsection number="63A-3-112(6)(b)"> establish requirements an agency must meet to be a participating agency.</subsection></subsection><subsection number="63A-3-112(7)"> A political subdivision may enter into an agreement with the division for the division to contract with a service provider to, on behalf of the political subdivision: <subsection number="63A-3-112(7)(a)"> provide a service to collect a political subdivision payment in the form of a digital user asset; and</subsection><subsection number="63A-3-112(7)(b)"> convert the digital user asset into legal tender to pay the political subdivision payment.</subsection></subsection><subsection number="63A-3-112(8)"> Nothing in this section shall be interpreted to impose liability upon the person paying the agency payment or a participating agency for a change in value of the digital user asset after the moment of payment to the service provider.</subsection></section></part><part number="63A-3-2"><catchline>Accounting System</catchline><section number="63A-3-201"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Appointment of accounting and other officers and employees by director of the Division of Finance -- Delegation of powers and duties by director -- Background checks.</catchline><subsection number="63A-3-201(1)">With the approval of the executive director, the director of the Division of Finance shall appoint an accounting officer and other administrative officers that are necessary to efficiently and economically perform the functions of the Division of Finance.</subsection><subsection number="63A-3-201(2)">The director of the Division of Finance may:<subsection number="63A-3-201(2)(a)">organize the division and employ other assistants to discharge the functions of the division;</subsection><subsection number="63A-3-201(2)(b)">delegate to assistants, officers, and employees any of the powers and duties of the office subject to his or her control and subject to any conditions he may prescribe; and</subsection><subsection number="63A-3-201(2)(c)">delegate the powers and duties of the office only by written order filed with the lieutenant governor.</subsection></subsection><subsection number="63A-3-201(3)"><subsection number="63A-3-201(3)(a)">As used in this Subsection <xref depth="4" refnumber="63A-3-201(3)" start="0">(3)</xref>:<subsection number="63A-3-201(3)(a)(i)">"Public employee" means a person employed by a state agency.</subsection><subsection number="63A-3-201(3)(a)(ii)">"Public funds" means money, funds, and accounts, regardless of the source from which the money, funds, and accounts are derived, that are owned, held, or administered by a state agency.</subsection><subsection number="63A-3-201(3)(a)(iii)">"Public funds position" means employment with a state agency that requires:<subsection number="63A-3-201(3)(a)(iii)(A)">physical or electronic access to public funds;</subsection><subsection number="63A-3-201(3)(a)(iii)(B)">performing internal control functions or accounting;</subsection><subsection number="63A-3-201(3)(a)(iii)(C)">creating reports on public funds; or</subsection><subsection number="63A-3-201(3)(a)(iii)(D)">using, operating, or accessing state systems that account for or help account for public funds.</subsection></subsection><subsection number="63A-3-201(3)(a)(iv)">"State agency" means:<subsection number="63A-3-201(3)(a)(iv)(A)">an executive branch agency; or</subsection><subsection number="63A-3-201(3)(a)(iv)(B)">a state educational institution with the exception of an institution described in Subsection 53H-1-102(1).</subsection></subsection></subsection><subsection number="63A-3-201(3)(b)">The Division of Finance may require that a public employee who applies for or holds a public funds position:<subsection number="63A-3-201(3)(b)(i)">submit a fingerprint card in a form acceptable to the division;</subsection><subsection number="63A-3-201(3)(b)(ii)">consent to a criminal background check by:<subsection number="63A-3-201(3)(b)(ii)(A)">the Federal Bureau of Investigation;</subsection><subsection number="63A-3-201(3)(b)(ii)(B)">the Utah Bureau of Criminal Identification; or</subsection><subsection number="63A-3-201(3)(b)(ii)(C)">another agency of any state that performs criminal background checks; or</subsection></subsection><subsection number="63A-3-201(3)(b)(iii)">consent to a credit history report, subject to the requirements of the Fair Credit Reporting Act, 15 U.S.C. Sec. 1681 et seq.</subsection></subsection><subsection number="63A-3-201(3)(c)">The Bureau of Criminal Identification shall provide all the results from the state, regional, and nationwide criminal history background checks to the division.</subsection><subsection number="63A-3-201(3)(d)">The Division of Finance may, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, make rules to implement this section.</subsection></subsection></section><section number="63A-3-202.1"><histories><history>Enacted by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part, "accounting system" means:<subsection number="63A-3-202.1(1)">a system that integrates into the state's general ledger accounting system;</subsection><subsection number="63A-3-202.1(2)">a system used to summarize information that is manually entered into the state's general ledger accounting system;</subsection><subsection number="63A-3-202.1(3)">a system used to collect and maintain:<subsection number="63A-3-202.1(3)(a)">detailed financial information on each individual transaction or event; or</subsection><subsection number="63A-3-202.1(3)(b)">information used to present the funds and activities of the state;</subsection></subsection><subsection number="63A-3-202.1(4)">a system used to determine and demonstrate financial compliance with legal, federal, audit, and contractual provisions; or</subsection><subsection number="63A-3-202.1(5)">a system similar to a system described in Subsections (1) through (4).</subsection></section><section number="63A-3-202.5"><histories><history>Renumbered and Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Comprehensive state accounting system -- Approval of agency accounting systems -- Cost accounting systems required.</catchline><subsection number="63A-3-202.5(1)">The director of the Division of Finance shall establish a comprehensive state accounting system.</subsection><subsection number="63A-3-202.5(2)">Officers, departments, agencies, and institutions of Utah may create and maintain accounting systems only with the approval of the director.</subsection><subsection number="63A-3-202.5(3)">The director may, with the approval of the executive director, require any department or institution to install and maintain a cost accounting system that will disclose the unit cost of material or service produced or performed by a department.</subsection></section><section number="63A-3-203"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Accounting control over state departments and agencies -- Prescription and approval of financial forms and accounting systems.</catchline><subsection number="63A-3-203(1)">The director of the Division of Finance shall:<subsection number="63A-3-203(1)(a)">exercise accounting control over all state departments and agencies except institutions of higher education; and</subsection><subsection number="63A-3-203(1)(b)">prescribe the manner and method of certifying that funds are available and adequate to meet all contracts and obligations.</subsection></subsection><subsection number="63A-3-203(2)">The director shall audit all claims against the state for which an appropriation is made.</subsection><subsection number="63A-3-203(3)"><subsection number="63A-3-203(3)(a)">The director shall prescribe:<subsection number="63A-3-203(3)(a)(i)">all forms of requisitions, receipts, vouchers, bills, or claims to be used by all state departments and agencies; and</subsection><subsection number="63A-3-203(3)(a)(ii)">all forms to be used by the division.</subsection></subsection><subsection number="63A-3-203(3)(b)">Before approving the forms in Subsection (3)(a), the director shall obtain approval from the state auditor that the forms will adequately facilitate the post-audit of public accounts.</subsection></subsection><subsection number="63A-3-203(4)">Before implementation by any state agency, the director of the Division of Finance shall review and approve any accounting system developed by a state agency.</subsection><subsection number="63A-3-203(5)">If a state agency does not obtain the approval described in Subsection (4), the director may:<subsection number="63A-3-203(5)(a)">require the state agency to cease all development activity related to the accounting system; and</subsection><subsection number="63A-3-203(5)(b)"><subsection number="63A-3-203(5)(b)(i)">establish conditions of future development of the accounting system; or</subsection><subsection number="63A-3-203(5)(b)(ii)">deny implementation of the accounting system.</subsection></subsection></subsection></section><section number="63A-3-204"><histories><history>Renumbered and Amended by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Financial control system -- Financial reports as to state funds -- Information required of executive directors of state departments.</catchline><subsection number="63A-3-204(1)"> The director of the Division of Finance shall: <subsection number="63A-3-204(1)(a)"> maintain a financial control system according to generally accepted accounting principles;</subsection><subsection number="63A-3-204(1)(b)"> record the constituent elements of the General Fund and of each special fund in proper relationship to each other; and</subsection><subsection number="63A-3-204(1)(c)"> keep all accounts in balance.</subsection></subsection><subsection number="63A-3-204(2)"> The director of the Division of Finance shall prepare and submit to the governor and to the Legislature, when requested, reports showing: <subsection number="63A-3-204(2)(a)"> the condition of the General Fund and each special fund of the state;</subsection><subsection number="63A-3-204(2)(b)"> the available cash resources of the General Fund and each special fund of the state;</subsection><subsection number="63A-3-204(2)(c)"> as to each fund:<subsection number="63A-3-204(2)(c)(i)"> the estimated revenue and anticipated time of collection;</subsection><subsection number="63A-3-204(2)(c)(ii)"> the current encumbrances, future obligations, and estimated date they accrue;</subsection><subsection number="63A-3-204(2)(c)(iii)"> appropriations;</subsection><subsection number="63A-3-204(2)(c)(iv)"> obligations;</subsection><subsection number="63A-3-204(2)(c)(v)"> monthly allotments;</subsection><subsection number="63A-3-204(2)(c)(vi)"> unencumbered allotments; and</subsection><subsection number="63A-3-204(2)(c)(vii)"> reserves and surpluses;</subsection></subsection><subsection number="63A-3-204(2)(d)"> the capital assets and liability accounts of the state; and</subsection><subsection number="63A-3-204(2)(e)"> the valuation account of all other state property.</subsection></subsection><subsection number="63A-3-204(3)"> The executive director of each department of state government and all institutions of higher education shall submit statements containing the information and data necessary to enable the director of the Division of Finance to submit to the governor the reports required by Subsection <xref depth="4" refid="C63A-3-S204_1800010118000101" refnumber="63A-3-204(2)" start="0">(2)</xref>.</subsection></section><section number="63A-3-205"><histories><history>Amended by Chapter <modchap sess="2025GS">105</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Revolving loan funds -- Standards and procedures.</catchline><subsection number="63A-3-205(1)">As used in this section, "revolving loan fund" means:<subsection number="63A-3-205(1)(a)">the Water Resources Conservation and Development Fund, created in Section <xref depth="3" refnumber="73-10-24" start="0">73-10-24</xref>;</subsection><subsection number="63A-3-205(1)(b)">the Water Resources Construction Fund, created in Section <xref depth="3" refnumber="73-10-8" start="0">73-10-8</xref>;</subsection><subsection number="63A-3-205(1)(c)">the Clean Fuel Conversion Funds, created in <xref depth="2" refnumber="19-1-4" start="0">Title 19, Chapter 1, Part 4, Clean Fuels and Emission Reduction Technology Program Act</xref>;</subsection><subsection number="63A-3-205(1)(d)">the Water Development Security Fund and its subaccounts, created in Section <xref depth="3" refnumber="73-10c-5" start="0">73-10c-5</xref>;</subsection><subsection number="63A-3-205(1)(e)">the Agriculture Resource Development Fund, created in Section <xref depth="3" refnumber="4-18-106" start="0">4-18-106</xref>;</subsection><subsection number="63A-3-205(1)(f)">the Utah Rural Rehabilitation Fund, created in Section <xref depth="3" refnumber="4-19-105" start="0">4-19-105</xref>;</subsection><subsection number="63A-3-205(1)(g)">the Permanent Community Impact Fund, created in Section <xref depth="3" refnumber="35A-8-303" start="0">35A-8-303</xref>;</subsection><subsection number="63A-3-205(1)(h)">the Petroleum Storage Tank Fund, created in Section <xref depth="3" refnumber="19-6-409" start="0">19-6-409</xref>;</subsection><subsection number="63A-3-205(1)(i)">the Uintah Basin Revitalization Fund, created in Section <xref depth="3" refnumber="35A-8-1602" start="0">35A-8-1602</xref>;</subsection><subsection number="63A-3-205(1)(j)">the Navajo Revitalization Fund, created in Section <xref depth="3" refnumber="35A-8-1704" start="0">35A-8-1704</xref>; and</subsection><subsection number="63A-3-205(1)(k)">the Energy Efficiency Fund, created in Section <xref depth="3" refnumber="11-45-201" start="0">11-45-201</xref>.</subsection></subsection><subsection number="63A-3-205(2)">The division shall for each revolving loan fund make rules establishing standards and procedures governing:<subsection number="63A-3-205(2)(a)">payment schedules and due dates;</subsection><subsection number="63A-3-205(2)(b)">interest rate effective dates;</subsection><subsection number="63A-3-205(2)(c)">loan documentation requirements; and</subsection><subsection number="63A-3-205(2)(d)">interest rate calculation requirements.</subsection></subsection></section></part><part number="63A-3-3"><catchline>Accounts Receivable Collection</catchline><section number="63A-3-301"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-3-301(1)">"Account receivable" or "receivable" means any amount due the state or any other governmental entity within the state as a result of a judgment, citation, tax, or administrative order, or for which materials or services have been provided but for which payment has not been received by the servicing unit.</subsection><subsection number="63A-3-301(2)">"Debtor" means a party that owes, or is alleged to owe, an account receivable.</subsection><subsection number="63A-3-301(3)">"Division" means the Division of Finance, created in Section <xref depth="3" refnumber="63A-3-101">63A-3-101</xref>.</subsection><subsection number="63A-3-301(4)">"Lien" means the lien described in Section <xref depth="3" refnumber="63A-3-307">63A-3-307</xref>.</subsection><subsection number="63A-3-301(5)">"Local agency" means a nonprofit entity organized by participating political subdivisions to act on behalf of the participating political subdivisions with respect to the office's efforts to collect accounts receivable of participating political subdivisions through administrative offsets.</subsection><subsection number="63A-3-301(6)">"Mail" means United States Postal Service first class mail to the intended recipient's last known address.</subsection><subsection number="63A-3-301(7)">"Participating political subdivision" means a political subdivision that has entered into an agreement with a local agency authorizing the local agency to act on behalf of the political subdivision with respect to the office's efforts to collect accounts receivable of the political subdivision through administrative offsets.</subsection><subsection number="63A-3-301(8)">"Political subdivision" means the same as that term is defined in Section <xref depth="3" refnumber="63G-7-102">63G-7-102</xref>.</subsection></section><section number="63A-3-302"><histories><history>Amended by Chapter <modchap sess="2022GS">261</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Unpaid accounts receivable -- Political subdivision agreement with local agency.</catchline><subsection number="63A-3-302(1)"><subsection number="63A-3-302(1)(a)"> Except as provided in Subsections <xref depth="4" refnumber="63A-3-302(1)(b)" start="0">(1)(b)</xref> and <xref depth="4" refnumber="63A-3-302(1)(c)" start="0">(c)</xref>, if any account receivable at any point has been unpaid for 90 days or more, any agency or other authority of the state, or any political subdivision responsible for collection of the account may proceed under this part to collect the delinquent amount.</subsection><subsection number="63A-3-302(1)(b)"> A governmental entity within the state that is a health care provider may not proceed under this part when the account receivable is for a medical material or service and the debtor:<subsection number="63A-3-302(1)(b)(i)"> has made a payment arrangement with the health care provider; and</subsection><subsection number="63A-3-302(1)(b)(ii)"> is current on payments under the payment arrangement.</subsection></subsection><subsection number="63A-3-302(1)(c)"> The state, a governmental entity within the state, or a local agency acting on behalf of a political subdivision within the state may proceed under this part on an account receivable that is for a property tax imposed under <xref depth="1" refnumber="59-2" start="0">Title 59, Chapter 2, Property Tax Act</xref>, only if the account receivable is three or more years delinquent.</subsection></subsection><subsection number="63A-3-302(2)"><subsection number="63A-3-302(2)(a)"> A political subdivision may enter into an agreement with a local agency under which the local agency, for a reasonable fee that the political subdivision and local agency agree upon, prepares and submits the political subdivision's accounts receivable for collection as provided in this part.</subsection><subsection number="63A-3-302(2)(b)"> Notwithstanding an agreement under Subsection <xref depth="4" refnumber="63A-3-302(2)(a)" start="0">(2)(a)</xref>, a participating political subdivision shall:<subsection number="63A-3-302(2)(b)(i)"> establish an agreement with the division for submitting delinquent accounts receivable under this part; and</subsection><subsection number="63A-3-302(2)(b)(ii)"> with respect to the accounts receivable that the participating political subdivision submits through a local agency for collection under this part: <subsection number="63A-3-302(2)(b)(ii)(A)"> receive and respond to an administrative hearing requested under Section <xref depth="3" refnumber="63A-3-305" start="0">63A-3-305</xref>; and</subsection><subsection number="63A-3-302(2)(b)(ii)(B)"> administer an adjudicative proceeding required under Section <xref depth="3" refnumber="63A-3-306" start="0">63A-3-306</xref>.</subsection></subsection></subsection></subsection></section><section number="63A-3-303"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Notice to debtor -- Contents -- Joint filers.</catchline><subsection number="63A-3-303(1)">For each instance when the state or any other governmental entity executes, or intends to execute, on a lien created by Section <xref depth="3" refnumber="63A-3-307">63A-3-307</xref>, the state or entity to which the receivable is owed shall send a notice by mail to the debtor at the debtor's last-known address.</subsection><subsection number="63A-3-303(2)">The notice required by Subsection (1) shall contain:<subsection number="63A-3-303(2)(a)">the date and amount of the receivable;</subsection><subsection number="63A-3-303(2)(b)">a demand for immediate payment of the amount;</subsection><subsection number="63A-3-303(2)(c)">a statement of the right of the debtor to file a written response to the notice, to request a hearing within 21 days of the date of the notice, to be represented at the hearing, and to appeal any decision of the hearing examiner;</subsection><subsection number="63A-3-303(2)(d)">the time within which a written response must be received from the debtor;</subsection><subsection number="63A-3-303(2)(e)">a statement notifying the debtor that the state may obtain an order and execute upon income tax overpayments or refunds of the debtor if:<subsection number="63A-3-303(2)(e)(i)">the debtor fails to timely respond to the notice; or</subsection><subsection number="63A-3-303(2)(e)(ii)">a hearing is held and the hearing officer decides against the debtor; </subsection></subsection><subsection number="63A-3-303(2)(f)">the address to which the debtor may send a written request for a hearing; and</subsection><subsection number="63A-3-303(2)(g)">the amount of the tax overpayment, refund, or other funds subject to a lien under this part, on which the state or governmental entity executes or intends to execute the lien.</subsection></subsection><subsection number="63A-3-303(3)">Notwithstanding Subsection (1), if the Office of State Debt Collection has agreed to collect a receivable, the Office of State Debt Collection may send the notice required by Subsection (1) instead of the entity to which the receivable is owed.</subsection><subsection number="63A-3-303(4)">Unless otherwise prohibited by law, the state or other governmental entity shall also send the notice required under this section to each individual who is a joint filer with a debtor of an affected tax filing, if the state or other governmental entity attempting to levy a debtor's tax overpayment, refund, or other funds subject to a lien under this part is aware of the joint filer.</subsection></section><section number="63A-3-304"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Effect of nonpayment or failure to respond.</catchline><subsection number="63A-3-304(1)">If a written request for a hearing is not received by the state or other governmental entity within 21 days after the date of the notice required by Section <xref depth="3" refnumber="63A-3-303">63A-3-303</xref>, the debtor is in default and the state or other governmental entity:<subsection number="63A-3-304(1)(a)">may levy the debtor's income tax overpayment, refund, or other funds subject to a lien under this part, that is specified in the notice, up to the amount of the receivable, plus interest, penalties, and collection costs allowed by law, to apply to the receivable specified in the notice; and </subsection><subsection number="63A-3-304(1)(b)">is not required to return to the debtor the income tax overpayment, refund, or other funds subject to a lien under which the state or other governmental entity levies.</subsection></subsection><subsection number="63A-3-304(2)">If a debtor pays a delinquent receivable in full before the state or other governmental entity applies to the delinquent receivable an amount levied under this part, the state or other governmental entity shall release the levied amount to the debtor, if the levied amount is being held due to a lien created under Section <xref depth="3" refnumber="63A-3-307">63A-3-307</xref>.</subsection></section><section number="63A-3-305"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Hearing requested -- Notice to debtor.</catchline><subsection number="63A-3-305(1)">If a written response is received by the state or other governmental entity within 21 days from the date of the notice required by Section <xref depth="3" refnumber="63A-3-303">63A-3-303</xref> and a hearing is requested in the written response, the state or other governmental entity shall:<subsection number="63A-3-305(1)(a)">set a hearing date within 28 days of the receipt of the response; and</subsection><subsection number="63A-3-305(1)(b)">mail written notice of the hearing to the debtor at least 14 days before the date of the hearing.</subsection></subsection><subsection number="63A-3-305(2)"><subsection number="63A-3-305(2)(a)">Notwithstanding Subsection (1), the state or other governmental entity is not required to set a hearing if the state or governmental entity releases its lien.</subsection><subsection number="63A-3-305(2)(b)">The state or other governmental entity may release a lien on a specific tax overpayment, a specific refund, or a specific amount of funds, without the release affecting subsequent or previous levies or liens under this part.</subsection><subsection number="63A-3-305(2)(c)">Each instance the state or other governmental entity, in response to a written request for a hearing from a debtor, releases a lien under this section, the state or other governmental entity releasing the lien shall, within a reasonable amount of time, send written notice to the debtor indicating that the lien has been released and to which year or years the release applies.</subsection></subsection><subsection number="63A-3-305(3)">A written request for hearing received under this part is a request for agency action under Title 63G, Chapter 4, Administrative Procedures Act.</subsection><subsection number="63A-3-305(4)">This part does not prevent a debtor from challenging a debt through other lawful means that may be available to a debtor.</subsection><subsection number="63A-3-305(5)">A written request under this part is the sole manner to dispute a levy under this part.</subsection></section><section number="63A-3-306"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Hearing examiner -- Procedures -- Adjudicative proceedings.</catchline><subsection number="63A-3-306(1)"><subsection number="63A-3-306(1)(a)">A hearing requested under this part shall be held before a hearing examiner designated by the state or other governmental entity setting the hearing.</subsection><subsection number="63A-3-306(1)(b)">The hearing examiner may not be an officer or employee of the entity in state government responsible for collecting or administering the account.</subsection></subsection><subsection number="63A-3-306(2)">The state or other governmental entity shall comply with the procedures and requirements of Title 63G, Chapter 4, Administrative Procedures Act, in its adjudicative proceedings.</subsection><subsection number="63A-3-306(3)">If a hearing examiner determines a receivable is owed, in whole or in part:<subsection number="63A-3-306(3)(a)">the state or other governmental entity may levy the debtor's income tax overpayment, refund, or other funds subject to a lien under this part, as specified in the notice to the debtor, up to the amount of the receivable determined to be owed, plus interest, penalties, and collection costs allowed by law and collect the balance, including as provided in Section <xref depth="3" refnumber="63A-3-307">63A-3-307</xref>; and</subsection><subsection number="63A-3-306(3)(b)">the state or other governmental entity may charge the debtor reasonable, actual collection costs for amounts charged by the hearing examiner for the debtor's hearing.</subsection></subsection></section><section number="63A-3-307"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Liens.</catchline><subsection number="63A-3-307(1)">The following shall constitute a lien in the amount of the receivable plus interest, penalties, and collection costs allowed by law against any state income tax overpayment, refund, or other funds in possession of the state or other governmental entity, that are due or to become due the debtor:<subsection number="63A-3-307(1)(a)">a judgment, citation, tax, or administrative order issued by any agency, court, or other authority of the state, or by any political subdivision; </subsection><subsection number="63A-3-307(1)(b)">an amount, that has at any point been unpaid for 90 days or more, due the state or other governmental entity for which materials or services have been provided but for which payment has not been received by the servicing unit; or</subsection><subsection number="63A-3-307(1)(c)">an amount, that:<subsection number="63A-3-307(1)(c)(i)">the debtor is statutorily required to pay to the state or other governmental entity; and</subsection><subsection number="63A-3-307(1)(c)(ii)">has, at any point, been unpaid for at least 90 days.</subsection></subsection></subsection><subsection number="63A-3-307(2)">The lien created by this section shall, for the purposes of Section <xref depth="3" refnumber="59-10-529">59-10-529</xref> only, be considered a judgment.</subsection><subsection number="63A-3-307(3)">Nothing under Title 63G, Chapter 7, Part 6, Legal Actions Under this Chapter - Procedures, Requirements, Damages, and Limitations on Judgments, prohibits the state or other governmental entity from executing on a lien under this section.</subsection></section><section number="63A-3-308"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Judicial review -- Effect on lien.</catchline><subsection number="63A-3-308(1)">Agency and judicial review of decisions from hearings conducted under this part are subject to review in accordance with Title 63G, Chapter 4, Administrative Procedures Act.</subsection><subsection number="63A-3-308(2)">The state or other governmental entity may retain in its possession a debtor's tax overpayment, refund, or other funds subject to a lien under this part, while a decision from a hearing conducted under this part is being reviewed by an agency, court, or other authority of the state pursuant to Title 63G, Chapter 4, Administrative Procedures Act.</subsection></section><section number="63A-3-310"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Rules for implementing part.</catchline><tab/>The division may make rules, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, for the implementation of this part, including rules for the conduct of hearings, injured spouse claims, and appointment of hearing examiners.</section></part><part number="63A-3-4"><catchline>Infrastructure Revolving Loan Funds</catchline><section number="63A-3-401.5"><histories><history>Amended by Chapter <modchap sess="2024GS">419</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-3-401.5(1)">"Borrower" means a person who borrows money from an infrastructure fund for an infrastructure project.</subsection><subsection number="63A-3-401.5(2)">"Fairpark district development fund" means the infrastructure fund created in Subsection <xref depth="3" refnumber="63A-3-402">63A-3-402</xref>(1)(c).</subsection><subsection number="63A-3-401.5(3)">"Independent political subdivision" means:<subsection number="63A-3-401.5(3)(a)">the Utah Inland Port Authority created in Section <xref depth="3" refnumber="11-58-201">11-58-201</xref>;</subsection><subsection number="63A-3-401.5(3)(b)">the Point of the Mountain State Land Authority created in Section <xref depth="3" refnumber="11-59-201">11-59-201</xref>; </subsection><subsection number="63A-3-401.5(3)(c)">the Utah Fairpark Area Investment and Restoration District created in Section <xref depth="3" refnumber="11-70-201">11-70-201</xref>; or</subsection><subsection number="63A-3-401.5(3)(d)">the Military Installation Development Authority created in Section <xref depth="3" refnumber="63H-1-201">63H-1-201</xref>.</subsection></subsection><subsection number="63A-3-401.5(4)">"Infrastructure fund" means a fund created in Subsection <xref depth="3" refnumber="63A-3-402">63A-3-402</xref>(1).</subsection><subsection number="63A-3-401.5(5)">"Infrastructure loan" means a loan of infrastructure fund money to finance an infrastructure project.</subsection><subsection number="63A-3-401.5(6)">"Infrastructure project" means a project to acquire, construct, reconstruct, rehabilitate, equip, or improve public infrastructure and improvements:<subsection number="63A-3-401.5(6)(a)">within a project area; or</subsection><subsection number="63A-3-401.5(6)(b)">outside a project area, if the respective loan approval body determines by resolution that the public infrastructure and improvements are of benefit to the project area.</subsection></subsection><subsection number="63A-3-401.5(7)">"Inland port" means the same as that term is defined in Section <xref depth="3" refnumber="11-58-102">11-58-102</xref>.</subsection><subsection number="63A-3-401.5(8)">"Inland port fund" means the infrastructure fund created in Subsection <xref depth="3" refnumber="63A-3-402">63A-3-402</xref>(1)(a).</subsection><subsection number="63A-3-401.5(9)">"Military development fund" means the infrastructure fund created in Subsection <xref depth="3" refnumber="63A-3-402">63A-3-402</xref>(1)(d).</subsection><subsection number="63A-3-401.5(10)">"Point of the mountain fund" means the infrastructure fund created in Subsection <xref depth="3" refnumber="63A-3-402">63A-3-402</xref>(1)(b).</subsection><subsection number="63A-3-401.5(11)">"Project area" means:<subsection number="63A-3-401.5(11)(a)">the same as that term is defined in Section <xref depth="3" refnumber="11-58-102">11-58-102</xref>, for purposes of an infrastructure loan from the inland port fund;</subsection><subsection number="63A-3-401.5(11)(b)">the point of the mountain state land, as defined in Section <xref depth="3" refnumber="11-59-102">11-59-102</xref>, for purposes of an infrastructure loan from the point of the mountain fund; </subsection><subsection number="63A-3-401.5(11)(c)">the same as that term is defined in Section <xref depth="3" refnumber="11-70-101">11-70-101</xref>, for purposes of an infrastructure loan from the fairpark district development fund; or</subsection><subsection number="63A-3-401.5(11)(d)">the same as that term is defined in Section <xref depth="3" refnumber="63H-1-102">63H-1-102</xref>, for purposes of an infrastructure loan from the military development fund.</subsection></subsection><subsection number="63A-3-401.5(12)">"Property tax revenue" means:<subsection number="63A-3-401.5(12)(a)">property tax differential, as defined in Section <xref depth="3" refnumber="11-58-102">11-58-102</xref>, for purposes of an infrastructure loan from the inland port fund; </subsection><subsection number="63A-3-401.5(12)(b)">enhanced property tax revenue, as defined in Section <xref depth="3" refnumber="11-70-101">11-70-101</xref>, for purposes of an infrastructure loan from the fairpark district development fund; or</subsection><subsection number="63A-3-401.5(12)(c)">property tax allocation, as defined in Section <xref depth="3" refnumber="63H-1-102">63H-1-102</xref>, for purposes of an infrastructure loan from the military development fund.</subsection></subsection><subsection number="63A-3-401.5(13)">"Public infrastructure and improvements" means:<subsection number="63A-3-401.5(13)(a)">the same as that term is defined in Section <xref depth="3" refnumber="11-58-102">11-58-102</xref>, for purposes of an infrastructure loan from the inland port fund;</subsection><subsection number="63A-3-401.5(13)(b)">publicly owned infrastructure and improvements, as defined in Section <xref depth="3" refnumber="11-59-102">11-59-102</xref>, for purposes of an infrastructure loan from the point of the mountain fund; </subsection><subsection number="63A-3-401.5(13)(c)">the same as that term is defined in Section <xref depth="3" refnumber="11-70-101">11-70-101</xref>, for purposes of an infrastructure loan from the fairpark district development fund; or</subsection><subsection number="63A-3-401.5(13)(d)">the same as that term is defined in Section <xref depth="3" refnumber="63H-1-102">63H-1-102</xref>, for purposes of an infrastructure loan from the military development fund.</subsection></subsection><subsection number="63A-3-401.5(14)">"Respective loan approval body" means:<subsection number="63A-3-401.5(14)(a)">the board created in Section <xref depth="3" refnumber="11-58-301">11-58-301</xref>, for purposes of an infrastructure loan from the inland port fund;</subsection><subsection number="63A-3-401.5(14)(b)">the board created in Section <xref depth="3" refnumber="11-59-301">11-59-301</xref>, for purposes of an infrastructure loan from the point of the mountain fund; </subsection><subsection number="63A-3-401.5(14)(c)">the board created in Section <xref depth="3" refnumber="11-70-301">11-70-301</xref>, for purposes of an infrastructure loan from the fairpark area development fund; or</subsection><subsection number="63A-3-401.5(14)(d)">the committee created in Section <xref depth="3" refnumber="63H-1-104">63H-1-104</xref>, for purposes of an infrastructure loan from the military development fund.</subsection></subsection></section><section number="63A-3-402"><histories><history>Amended by Chapter <modchap sess="2024GS">419</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Infrastructure funds established -- Purpose of funds -- Use of money in funds.</catchline><subsection number="63A-3-402(1)">There are created, as enterprise revolving loan funds:<subsection number="63A-3-402(1)(a)">the inland port infrastructure revolving loan fund;</subsection><subsection number="63A-3-402(1)(b)">the point of the mountain infrastructure revolving loan fund; </subsection><subsection number="63A-3-402(1)(c)">the fairpark area development revolving loan fund; and</subsection><subsection number="63A-3-402(1)(d)">the military development infrastructure revolving loan fund.</subsection></subsection><subsection number="63A-3-402(2)">The purpose of each infrastructure fund is to provide funding, through infrastructure loans, for infrastructure projects undertaken by a borrower.</subsection><subsection number="63A-3-402(3)"><subsection number="63A-3-402(3)(a)">Money in an infrastructure fund may be used only to provide loans for infrastructure projects.</subsection><subsection number="63A-3-402(3)(b)">The division may not loan money in an infrastructure fund without the approval of:<subsection number="63A-3-402(3)(b)(i)">the respective loan approval body; and</subsection><subsection number="63A-3-402(3)(b)(ii)">the Executive Appropriations Committee of the Legislature, for a loan from the inland port fund, the point of the mountain fund, or the fairpark area development fund.</subsection></subsection></subsection></section><section number="63A-3-403"><histories><history>Amended by Chapter <modchap sess="2022GS">463</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Money in infrastructure funds.</catchline><subsection number="63A-3-403(1)"> Money in each of the infrastructure funds shall be kept separate and accounted for separately from money in the other infrastructure funds.</subsection><subsection number="63A-3-403(2)"> Each infrastructure fund includes money: <subsection number="63A-3-403(2)(a)"> appropriated to that fund by the Legislature;</subsection><subsection number="63A-3-403(2)(b)"> transferred to the fund from the State Infrastructure Bank Fund created in Section <xref depth="3" refnumber="72-2-202" start="0">72-2-202</xref>, if applicable;</subsection><subsection number="63A-3-403(2)(c)"> from federal, state, or other public grants or contributions;</subsection><subsection number="63A-3-403(2)(d)"> that an independent political subdivision transfers to the fund from other money available to the independent political subdivision;</subsection><subsection number="63A-3-403(2)(e)"> contributed or granted to the infrastructure fund from a private source; and</subsection><subsection number="63A-3-403(2)(f)"> collected from repayments of loans of infrastructure fund money.</subsection></subsection><subsection number="63A-3-403(3)"> In addition to money identified in Subsection <xref depth="4" refnumber="63A-3-403(2)" start="0">(2)</xref>, the military development fund includes money repaid under the terms of a loan agreement, as described in Section <xref depth="3" refnumber="63A-3-404" start="0">63A-3-404</xref>, executed on or after October 1, 2021, from a loan under Subsection <xref depth="4" refnumber="63B-27-101(3)(a)" start="0">63B-27-101(3)(a)</xref>(i).</subsection><subsection number="63A-3-403(4)"><subsection number="63A-3-403(4)(a)"> Each infrastructure fund shall earn interest.</subsection><subsection number="63A-3-403(4)(b)"> All interest earned on infrastructure fund money shall be deposited into the respective infrastructure fund and included in the money of the infrastructure fund available to be loaned.</subsection></subsection><subsection number="63A-3-403(5)"> The state treasurer shall invest infrastructure fund money as provided in <xref depth="1" refnumber="51-7" start="0">Title 51, Chapter 7, State Money Management Act</xref>.</subsection></section><section number="63A-3-404"><histories><history>Amended by Chapter <modchap sess="2022GS">237</modchap>, 2022 General Session</history><modyear>2022</modyear><history>Amended by Chapter <modchap sess="2022GS">463</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Loan agreement.</catchline><subsection number="63A-3-404(1)"><subsection number="63A-3-404(1)(a)"> A borrower that borrows money from an infrastructure fund shall enter into a loan agreement with the division for repayment of the money.</subsection><subsection number="63A-3-404(1)(b)"><subsection number="63A-3-404(1)(b)(i)"> A loan agreement under Subsection <xref depth="4" refnumber="63A-3-404(1)(a)" start="0">(1)(a)</xref> shall be secured by: <subsection number="63A-3-404(1)(b)(i)(A)"> bonds, notes, or another evidence of indebtedness validly issued under state law; or</subsection><subsection number="63A-3-404(1)(b)(i)(B)"> revenue generated from an infrastructure project.</subsection></subsection><subsection number="63A-3-404(1)(b)(ii)"> The security provided under Subsection <xref depth="4" refnumber="63A-3-404(1)(b)(i)" start="0">(1)(b)(i)</xref> may include the borrower's pledge of some or all of a revenue source that the borrower controls.</subsection></subsection><subsection number="63A-3-404(1)(c)"> The respective loan approval body may determine that property tax revenue or revenue from the infrastructure project for which the infrastructure loan is obtained is sufficient security for an infrastructure loan.</subsection></subsection><subsection number="63A-3-404(2)"> An infrastructure loan shall bear interest at a rate not to exceed .5% above bond market interest rates available to the state.</subsection><subsection number="63A-3-404(3)"><subsection number="63A-3-404(3)(a)"> Subject to Subsection <xref depth="4" refnumber="63A-3-404(3)(b)" start="0">(3)(b)</xref>, the respective loan approval body shall determine the length of term of an infrastructure loan.</subsection><subsection number="63A-3-404(3)(b)"> If the security for an infrastructure loan is property tax revenue, the repayment terms of the infrastructure loan agreement shall allow sufficient time for the property tax revenue to generate sufficient money to cover payments under the infrastructure loan.</subsection></subsection><subsection number="63A-3-404(4)"> An infrastructure loan agreement may provide for a portion of the loan proceeds to be applied to a reserve fund to secure repayment of the infrastructure loan.</subsection><subsection number="63A-3-404(5)"><subsection number="63A-3-404(5)(a)"> If a borrower fails to comply with the terms of an infrastructure loan agreement, the division may:<subsection number="63A-3-404(5)(a)(i)"> seek any legal or equitable remedy to obtain: <subsection number="63A-3-404(5)(a)(i)(A)"> compliance with the agreement; or</subsection><subsection number="63A-3-404(5)(a)(i)(B)"> the payment of damages; and</subsection></subsection><subsection number="63A-3-404(5)(a)(ii)"> request a state agency with money due to the borrower to withhold payment of the money to the borrower and instead to pay the money to the division to pay any amount due under the infrastructure loan agreement.</subsection></subsection><subsection number="63A-3-404(5)(b)"> A state agency that receives a request from the division under Subsection <xref depth="4" refnumber="63A-3-404(5)(a)(ii)" start="0">(5)(a)(ii)</xref> shall pay to the division the money due to the borrower to the extent of the amount due under the infrastructure loan agreement.</subsection></subsection><subsection number="63A-3-404(6)"> Upon approval from the respective loan approval body the division shall loan money from an infrastructure fund according to the terms established by the respective loan approval body.</subsection><subsection number="63A-3-404(7)"><subsection number="63A-3-404(7)(a)"> The division shall administer and enforce an infrastructure loan according to the terms of the infrastructure loan agreement.</subsection><subsection number="63A-3-404(7)(b)"><subsection number="63A-3-404(7)(b)(i)"> Beginning May 5, 2021, the division shall assume responsibility from the State Infrastructure Bank Fund for servicing the loan under Subsection <xref depth="4" refnumber="63B-27-101(3)(a)" start="0">63B-27-101(3)(a)</xref>(i).</subsection><subsection number="63A-3-404(7)(b)(ii)"> Payments due on or after October 1, 2021, under the loan under Subsection <xref depth="4" refnumber="63B-27-101(3)(a)" start="0">63B-27-101(3)(a)</xref>(i) shall be made to the division rather than to the State Infrastructure Bank Fund, to be deposited into the military development fund.</subsection><subsection number="63A-3-404(7)(b)(iii)"> Notwithstanding Subsection <xref depth="4" refnumber="63A-3-404(7)(b)(ii)" start="0">(7)(b)(ii)</xref> and upon receipt of each debt service payment, the division shall deposit an amount equal to interest payments due on the bond described in Subsection <xref depth="4" refnumber="63B-27-101(3)(a)(i)" start="0">63B-27-101(3)(a)(i)</xref> into the Transportation Investment Fund of 2005 created in Section <xref depth="3" refnumber="72-2-124" start="0">72-2-124</xref>.</subsection></subsection></subsection></section></part><part number="63A-3-5"><catchline>Office of State Debt Collection</catchline><section number="63A-3-501"><histories><history>Amended by Chapter <modchap sess="2021GS">260</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-3-501(1)"><subsection number="63A-3-501(1)(a)"> "Accounts receivable" or "receivables" means any amount due to a state agency from an entity for which payment has not been received by the state agency that is servicing the debt.</subsection><subsection number="63A-3-501(1)(b)"> "Accounts receivable" includes:<subsection number="63A-3-501(1)(b)(i)"> unpaid fees, licenses, taxes, loans, overpayments, fines, forfeitures, surcharges, costs, contracts, interest, penalties, third-party claims, sale of goods, sale of services, claims, and damages;</subsection><subsection number="63A-3-501(1)(b)(ii)"> a civil accounts receivable; and</subsection><subsection number="63A-3-501(1)(b)(iii)"> a civil judgment of restitution.</subsection></subsection><subsection number="63A-3-501(1)(c)"> "Accounts receivable" does not include a criminal accounts receivable.</subsection></subsection><subsection number="63A-3-501(2)"> "Administrative offset" means: <subsection number="63A-3-501(2)(a)"> a reduction of an individual's tax refund or other payments due to the individual to reduce or eliminate accounts receivable that the individual owes to a state agency; and</subsection><subsection number="63A-3-501(2)(b)"> a reduction of an entity's tax refund or other payments due to the entity to reduce or eliminate accounts receivable that the entity owes to a state agency.</subsection></subsection><subsection number="63A-3-501(3)"> "Civil accounts receivable" means the same as that term is defined in Section <xref depth="3" refnumber="77-32b-102" start="0">77-32b-102</xref>.</subsection><subsection number="63A-3-501(4)"> "Civil judgment of restitution" means the same as that term is defined in Section <xref depth="3" refnumber="77-32b-102" start="0">77-32b-102</xref>.</subsection><subsection number="63A-3-501(5)"> "Criminal accounts receivable" means the same as that term is defined in Section <xref depth="3" refnumber="77-32b-102" start="0">77-32b-102</xref>.</subsection><subsection number="63A-3-501(6)"> "Entity" means an individual, a corporation, partnership, or other organization that pays taxes to, or does business, with the state.</subsection><subsection number="63A-3-501(7)"> "Office" means the Office of State Debt Collection created in Section <xref depth="3" refnumber="63A-3-502" start="0">63A-3-502</xref>.</subsection><subsection number="63A-3-501(8)"> "Past due" means any accounts receivable that the state has not received by the payment due date.</subsection><subsection number="63A-3-501(9)"> "Political subdivision" means the same as that term is defined in Section <xref depth="3" refnumber="63G-7-102" start="0">63G-7-102</xref>.</subsection><subsection number="63A-3-501(10)"> "Restitution" means the same as that term is defined in Section <xref depth="3" refnumber="77-38b-102" start="0">77-38b-102</xref>.</subsection><subsection number="63A-3-501(11)"><subsection number="63A-3-501(11)(a)"> "State agency" includes:<subsection number="63A-3-501(11)(a)(i)"> an executive branch agency;</subsection><subsection number="63A-3-501(11)(a)(ii)"> the legislative branch of state government; and</subsection><subsection number="63A-3-501(11)(a)(iii)"> the judicial branches of state government, including justice courts.</subsection></subsection><subsection number="63A-3-501(11)(b)"> "State agency" does not include:<subsection number="63A-3-501(11)(b)(i)"> any institution of higher education;</subsection><subsection number="63A-3-501(11)(b)(ii)"> except in Subsection <xref depth="4" refnumber="63A-3-502(7)(g)" start="0">63A-3-502(7)(g)</xref>, the State Tax Commission; or</subsection><subsection number="63A-3-501(11)(b)(iii)"> the administrator of the Uninsured Employers' Fund appointed by the Labor Commissioner under Section <xref depth="3" refnumber="34A-2-704" start="0">34A-2-704</xref>, solely for the purposes of collecting money required to be deposited into the Uninsured Employers' Fund under: <subsection number="63A-3-501(11)(b)(iii)(A)"> Section <xref depth="3" refnumber="34A-1-405" start="0">34A-1-405</xref>;</subsection><subsection number="63A-3-501(11)(b)(iii)(B)"><xref depth="1" refnumber="34A-2" start="0">Title 34A, Chapter 2, Workers' Compensation Act</xref>; or</subsection><subsection number="63A-3-501(11)(b)(iii)(C)"><xref depth="1" refnumber="34A-3" start="0">Title 34A, Chapter 3, Utah Occupational Disease Act</xref>.</subsection></subsection></subsection></subsection><subsection number="63A-3-501(12)"> "Writing-off" means the removal of an accounts receivable from an agency's accounts receivable records but does not necessarily eliminate further collection efforts.</subsection></section><section number="63A-3-502"><histories><history>Amended by Chapter <modchap sess="2025GS">59</modchap>, 2025 General Session</history><modyear>2025</modyear><history>Amended by Chapter <modchap sess="2025GS">526</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Office of State Debt Collection created -- Duties.</catchline><subsection number="63A-3-502(1)">The state and each state agency shall comply with:<subsection number="63A-3-502(1)(a)">the requirements of this chapter; and</subsection><subsection number="63A-3-502(1)(b)">any rules established by the Office of State Debt Collection.</subsection></subsection><subsection number="63A-3-502(2)">There is created the Office of State Debt Collection in the Division of Finance.</subsection><subsection number="63A-3-502(3)">The office shall:<subsection number="63A-3-502(3)(a)">have overall responsibility for collecting and managing state receivables;</subsection><subsection number="63A-3-502(3)(b)">oversee and monitor state receivables to ensure that state agencies are:<subsection number="63A-3-502(3)(b)(i)">implementing all appropriate collection methods;</subsection><subsection number="63A-3-502(3)(b)(ii)">following established receivables guidelines; and</subsection><subsection number="63A-3-502(3)(b)(iii)">accounting for and reporting receivables in the appropriate manner;</subsection></subsection><subsection number="63A-3-502(3)(c)">assist the Division of Finance to develop policies, procedures, and guidelines for accounting, reporting, and collecting money owed to the state;</subsection><subsection number="63A-3-502(3)(d)">write an inclusive receivables management and collection manual for use by each state agency;</subsection><subsection number="63A-3-502(3)(e)">prepare quarterly and annual reports of the state's receivables;</subsection><subsection number="63A-3-502(3)(f)">create or coordinate a state accounts receivable database;</subsection><subsection number="63A-3-502(3)(g)">assist the Division of Finance to establish procedures for writing off accounts receivable for accounting and collection purposes;</subsection><subsection number="63A-3-502(3)(h)">establish standard time limits after which an agency will delegate responsibility to collect state receivables to the office or the office's designee;</subsection><subsection number="63A-3-502(3)(i)">be a real party in interest for:<subsection number="63A-3-502(3)(i)(i)">an account receivable referred to the office by any state agency; and</subsection><subsection number="63A-3-502(3)(i)(ii)">a civil judgment of restitution entered on a civil judgment docket by a court;</subsection></subsection><subsection number="63A-3-502(3)(j)">allocate money collected for a judgment entered on the civil judgment docket under Section <xref depth="3" refnumber="77-18-114">77-18-114</xref> in accordance with Sections <xref depth="3" refnumber="51-9-402">51-9-402</xref>, <xref depth="3" refnumber="63A-3-506">63A-3-506</xref>, and <xref depth="3" refnumber="78A-5-110">78A-5-110</xref>;</subsection><subsection number="63A-3-502(3)(k)">if a criminal accounts receivable is transferred to the office under Subsection <xref depth="3" refnumber="77-32b-103">77-32b-103</xref>(2)(a)(ii), receive, process, and distribute payments for the criminal accounts receivable;</subsection><subsection number="63A-3-502(3)(l)">provide a debtor online access to the debtor's accounts receivable or criminal accounts receivable in accordance with Section <xref depth="3" refnumber="63A-3-502.5">63A-3-502.5</xref>;</subsection><subsection number="63A-3-502(3)(m)">establish a written policy for each of the following:<subsection number="63A-3-502(3)(m)(i)">the settling of an accounts receivable, including any amount of restitution owed to a victim in a civil judgment of restitution if the victim approves of the settlement;</subsection><subsection number="63A-3-502(3)(m)(ii)">allowing a debtor to pay off a single debt as part of an accounts receivable even if the debtor has a balance on another debt as part of an accounts receivable or criminal accounts receivable;</subsection><subsection number="63A-3-502(3)(m)(iii)">setting a payment deadline for settlement agreements and for obtaining an extension of a settlement agreement deadline; and</subsection><subsection number="63A-3-502(3)(m)(iv)">reducing administrative costs when a settlement has been reached;</subsection></subsection><subsection number="63A-3-502(3)(n)">consult with a state agency on whether:<subsection number="63A-3-502(3)(n)(i)">the office may agree to a settlement for an amount that is less than the debtor's principal amount; and</subsection><subsection number="63A-3-502(3)(n)(ii)">the state agency may retain authority to negotiate a settlement with a debtor; and</subsection></subsection><subsection number="63A-3-502(3)(o)">provide the terms and conditions of any payment arrangement that the debtor has made with a state agency or the office when:<subsection number="63A-3-502(3)(o)(i)">the payment arrangement is created; or</subsection><subsection number="63A-3-502(3)(o)(ii)">the debtor requests a copy of the terms and conditions.</subsection></subsection></subsection><subsection number="63A-3-502(4)">The office may:<subsection number="63A-3-502(4)(a)">recommend to the Legislature new laws to enhance collection of past-due accounts by state agencies;</subsection><subsection number="63A-3-502(4)(b)">collect accounts receivables for higher education entities, if the higher education entity agrees;</subsection><subsection number="63A-3-502(4)(c)">prepare a request for proposal for consulting services to:<subsection number="63A-3-502(4)(c)(i)">analyze the state's receivable management and collection efforts; and</subsection><subsection number="63A-3-502(4)(c)(ii)">identify improvements needed to further enhance the state's effectiveness in collecting the state's receivables;</subsection></subsection><subsection number="63A-3-502(4)(d)">contract with private or state agencies to collect past-due accounts;</subsection><subsection number="63A-3-502(4)(e)">perform other appropriate and cost-effective coordinating work directly related to collection of state receivables;</subsection><subsection number="63A-3-502(4)(f)">provide information, training, and technical assistance to each state agency on various collection-related topics;</subsection><subsection number="63A-3-502(4)(g)">prepare a written receivables management and collection policy and make the policy available for use by state agencies;</subsection><subsection number="63A-3-502(4)(h)">develop reasonable criteria to gauge state agencies' efforts in maintaining an effective accounts receivable program;</subsection><subsection number="63A-3-502(4)(i)">identify any state agency that is not making satisfactory progress toward implementing collection techniques and improving accounts receivable collections;</subsection><subsection number="63A-3-502(4)(j)">coordinate information, systems, and procedures for each state agency to maximize the collection of past-due accounts receivable;</subsection><subsection number="63A-3-502(4)(k)">obtain access to records and databases of any state agency that are necessary to the duties of the office by following the procedures and requirements of Section <xref depth="3" refnumber="63G-2-206">63G-2-206</xref>, including the financial declaration form described in Section <xref depth="3" refnumber="77-38b-204">77-38b-204</xref>;</subsection><subsection number="63A-3-502(4)(l)">at rates authorized by the Legislature or set in statute, assess and collect the following interest and fees:<subsection number="63A-3-502(4)(l)(i)">a fee to cover the administrative costs of collection on accounts administered by the office;</subsection><subsection number="63A-3-502(4)(l)(ii)">a late penalty fee that may not be more than 10% of the account receivable on accounts administered by the office;</subsection><subsection number="63A-3-502(4)(l)(iii)">an interest charge that is:<subsection number="63A-3-502(4)(l)(iii)(A)">the postjudgment interest rate established by Section <xref depth="3" refnumber="15-1-4">15-1-4</xref> in judgments established by the courts; or</subsection><subsection number="63A-3-502(4)(l)(iii)(B)">not more than 2% above the prime rate as of July 1 of each fiscal year for accounts receivable for which no court judgment has been entered; and</subsection></subsection><subsection number="63A-3-502(4)(l)(iv)">fees to collect accounts receivable for higher education;</subsection></subsection><subsection number="63A-3-502(4)(m)">collect reasonable attorney fees and reasonable costs of collection that are related to the collection of receivables under this chapter;</subsection><subsection number="63A-3-502(4)(n)">for a case that is referred to the office or in which the office is a judgment creditor, file a motion or other document related to the office or the accounts receivable in that case, including a satisfaction of judgment, in accordance with the Utah Rules of Civil Procedure;</subsection><subsection number="63A-3-502(4)(o)">ensure that judgments for which the office is the judgment creditor are renewed, as necessary;</subsection><subsection number="63A-3-502(4)(p)">notwithstanding Section <xref depth="3" refnumber="63G-2-206">63G-2-206</xref>, share records obtained under Subsection <xref depth="4" refnumber="63A-3-502(4)(k)">(4)(k)</xref> with private sector vendors under contract with the state to assist state agencies in collecting debts owed to the state agencies without changing the classification of any private, controlled, or protected record into a public record;</subsection><subsection number="63A-3-502(4)(q)">enter into written agreements with other governmental agencies to obtain and share information for the purpose of collecting state accounts receivable;</subsection><subsection number="63A-3-502(4)(r)">collect accounts receivable for a political subdivision of the state if the political subdivision enters into an agreement or contract with the office under Title 11, Chapter 13, Interlocal Cooperation Act, for the office to collect the political subdivision's accounts receivable; and</subsection><subsection number="63A-3-502(4)(s)">notwithstanding Section <xref depth="3" refnumber="63A-5b-303">63A-5b-303</xref>, hold title to real property if doing so is incidental to execution or collection proceedings.</subsection></subsection><subsection number="63A-3-502(5)">The office shall ensure that:<subsection number="63A-3-502(5)(a)">a record obtained by the office or a private sector vendor under Subsection <xref depth="4" refnumber="63A-3-502(4)(p)">(4)(p)</xref>:<subsection number="63A-3-502(5)(a)(i)">is used only for the limited purpose of collecting accounts receivable; and</subsection><subsection number="63A-3-502(5)(a)(ii)">is subject to federal, state, and local agency records restrictions; and</subsection></subsection><subsection number="63A-3-502(5)(b)">any individual employed by, or formerly employed by, the office or a private sector vendor as referred to in Subsection <xref depth="4" refnumber="63A-3-502(4)(p)">(4)(p)</xref> is subject to:<subsection number="63A-3-502(5)(b)(i)">the same duty of confidentiality with respect to the record imposed by law on officers and employees of the state agency from which the record was obtained; and</subsection><subsection number="63A-3-502(5)(b)(ii)">any civil or criminal penalties imposed by law for violations of lawful access to a private, controlled, or protected record.</subsection></subsection></subsection><subsection number="63A-3-502(6)"><subsection number="63A-3-502(6)(a)">The office shall have authority to collect a civil accounts receivable or a civil judgment of restitution ordered by a court as a result of prosecution for a criminal offense that have been transferred to the office under Subsection <xref depth="3" refnumber="77-18-114">77-18-114</xref>(1) or (2).</subsection><subsection number="63A-3-502(6)(b)">The office may not assess:<subsection number="63A-3-502(6)(b)(i)">the interest charge established by the office under Subsection <xref depth="4" refnumber="63A-3-502(4)(g)(iii)(b)">(4)(g)(iii)(B)</xref> on an account receivable that is subject to the postjudgment interest rate established by Section <xref depth="3" refnumber="15-1-4">15-1-4</xref>; and</subsection><subsection number="63A-3-502(6)(b)(ii)">an interest charge on an amount from a criminal accounts receivable until the amount is entered on the civil judgment docket.</subsection></subsection></subsection><subsection number="63A-3-502(7)">The office may require a state agency to:<subsection number="63A-3-502(7)(a)">transfer collection responsibilities to the office or the office's designee according to time limits established by the office;</subsection><subsection number="63A-3-502(7)(b)">make annual progress towards implementing collection techniques and improved accounts receivable collections;</subsection><subsection number="63A-3-502(7)(c)">use the state's accounts receivable system or develop systems that are adequate to properly account for and report the state's receivables;</subsection><subsection number="63A-3-502(7)(d)">develop and implement internal policies and procedures that comply with the collections policies and guidelines established by the office;</subsection><subsection number="63A-3-502(7)(e)">provide internal accounts receivable training to staff involved in the management and collection of receivables as a supplement to statewide training;</subsection><subsection number="63A-3-502(7)(f)">bill for and make initial collection efforts of the state agency's receivables up to the time the accounts must be transferred; and</subsection><subsection number="63A-3-502(7)(g)">submit quarterly receivable reports to the office that identify the age, collection status, and funding source of each receivable.</subsection></subsection><subsection number="63A-3-502(8)">All interest, fees, and other amounts authorized to be collected by the office under Subsection <xref depth="4" refnumber="63A-3-502(4)(l)">(4)(l)</xref>:<subsection number="63A-3-502(8)(a)">are penalties that may be charged by the office;</subsection><subsection number="63A-3-502(8)(b)">do not require an order from a court for the office to assess or collect;</subsection><subsection number="63A-3-502(8)(c)">are not compensation for actual pecuniary loss;</subsection><subsection number="63A-3-502(8)(d)">for a civil accounts receivable:<subsection number="63A-3-502(8)(d)(i)">begin to accrue on the day on which the civil accounts receivable is entered on the civil judgment docket under Subsection <xref depth="3" refnumber="77-18-114">77-18-114</xref>(1) or (2); and</subsection><subsection number="63A-3-502(8)(d)(ii)">may be collected as part of the civil accounts receivable;</subsection></subsection><subsection number="63A-3-502(8)(e)">for a civil judgment of restitution:<subsection number="63A-3-502(8)(e)(i)">begin to accrue on the day on which the civil judgment of restitution is entered on the civil judgment docket under Subsection <xref depth="3" refnumber="77-18-114">77-18-114</xref>(1); and</subsection><subsection number="63A-3-502(8)(e)(ii)">may be collected as part of the civil judgment of restitution;</subsection></subsection><subsection number="63A-3-502(8)(f)">for all other accounts receivable:<subsection number="63A-3-502(8)(f)(i)">begin to accrue on the day on which the accounts receivable is transferred to the office, even if there is no court order on the day on which the accounts receivable is transferred; and</subsection><subsection number="63A-3-502(8)(f)(ii)">may be collected as part of the accounts receivable; and</subsection></subsection><subsection number="63A-3-502(8)(g)">may be waived by:<subsection number="63A-3-502(8)(g)(i)">the office; or</subsection><subsection number="63A-3-502(8)(g)(ii)">if the interest, fee, or other amount is charged in error, the court.</subsection></subsection></subsection></section><section number="63A-3-502.5"><histories><history>Enacted by Chapter <modchap sess="2022GS">323</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Debtor's online access to debt amount.</catchline><subsection number="63A-3-502.5(1)"> As used in this section, "debt" means: <subsection number="63A-3-502.5(1)(a)"> an accounts receivable; or</subsection><subsection number="63A-3-502.5(1)(b)"> a criminal accounts receivable.</subsection></subsection><subsection number="63A-3-502.5(2)"> On or before December 31, 2022, the office shall provide a debtor who has a debt transferred to the office online access to the debtor's account that identifies: <subsection number="63A-3-502.5(2)(a)"> the total balance the debtor owes for a debt;</subsection><subsection number="63A-3-502.5(2)(b)"><subsection number="63A-3-502.5(2)(b)(i)"> each person to whom the debtor owes a debt; or</subsection><subsection number="63A-3-502.5(2)(b)(ii)"> if the person's name is redacted by a court or a state agency with authority to redact, another identifier for the debt in place of the person's name;</subsection></subsection><subsection number="63A-3-502.5(2)(c)"> for each person the debtor owes:<subsection number="63A-3-502.5(2)(c)(i)"> the debtor's original balance for a debt; and</subsection><subsection number="63A-3-502.5(2)(c)(ii)"> the debtor's current balance for a debt;</subsection></subsection><subsection number="63A-3-502.5(2)(d)"> the current interest rate for a debt; and</subsection><subsection number="63A-3-502.5(2)(e)"> the history of:<subsection number="63A-3-502.5(2)(e)(i)"> any additional charge added to a debt including: <subsection number="63A-3-502.5(2)(e)(i)(A)"> the reason for the charge;</subsection><subsection number="63A-3-502.5(2)(e)(i)(B)"> the total amount of the charge; and</subsection><subsection number="63A-3-502.5(2)(e)(i)(C)"> the date the charge was added; and</subsection></subsection><subsection number="63A-3-502.5(2)(e)(ii)"> any payment made by the debtor including: <subsection number="63A-3-502.5(2)(e)(ii)(A)"> the debt to which a payment was applied; and</subsection><subsection number="63A-3-502.5(2)(e)(ii)(B)"> whether the payment was applied to an administrative cost, accrued interest, the principal, or other fee.</subsection></subsection></subsection></subsection></section><section number="63A-3-503"><histories><history>Amended by Chapter <modchap sess="2013GS">74</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Legal services.</catchline><tab/>The Office of the Attorney General shall:<subsection number="63A-3-503(1)"> provide to the office all legal services and advice related to the collection of accounts receivable: <subsection number="63A-3-503(1)(a)"> owed to the state; or</subsection><subsection number="63A-3-503(1)(b)"> for which the office has collection responsibilities; and</subsection></subsection><subsection number="63A-3-503(2)"> establish policies governing: <subsection number="63A-3-503(2)(a)"> legal matters involving accounts receivable; and</subsection><subsection number="63A-3-503(2)(b)"> litigation of past-due accounts receivable.</subsection></subsection></section><section number="63A-3-504"><histories><history>Amended by Chapter <modchap sess="2021GS">260</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Rulemaking authority -- Collection techniques.</catchline><tab/>In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the office shall make rules:<subsection number="63A-3-504(1)"> providing details, as necessary, for the distribution of debts collected in accordance with the priorities under Subsection <xref depth="4" refnumber="63A-3-505(3)" start="0">63A-3-505(3)</xref>;</subsection><subsection number="63A-3-504(2)"> to govern collection techniques, which may include the use of: <subsection number="63A-3-504(2)(a)"> credit reporting bureaus;</subsection><subsection number="63A-3-504(2)(b)"> collection agencies;</subsection><subsection number="63A-3-504(2)(c)"> garnishments;</subsection><subsection number="63A-3-504(2)(d)"> liens;</subsection><subsection number="63A-3-504(2)(e)"> judgments; and</subsection><subsection number="63A-3-504(2)(f)"> administrative offsets; and</subsection></subsection><subsection number="63A-3-504(3)"> establishing that any portion of a payment for a civil judgment of restitution be credited to principal first and, if the principal amount owed for the civil judgment of restitution has been satisfied, the remainder of the payment be credited to interest that has accrued on the principal.</subsection></section><section number="63A-3-505"><histories><history>Amended by Chapter <modchap sess="2024GS">398</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>State Debt Collection Fund.</catchline><subsection number="63A-3-505(1)">There is created an expendable special revenue fund entitled the "State Debt Collection Fund."</subsection><subsection number="63A-3-505(2)">The fund consists of:<subsection number="63A-3-505(2)(a)">all amounts appropriated to the fund under this chapter;</subsection><subsection number="63A-3-505(2)(b)">fees and interest described in Subsection <xref depth="3" refnumber="63A-3-502">63A-3-502</xref>(4)(g); and</subsection><subsection number="63A-3-505(2)(c)">except as otherwise provided by law, all postjudgment interest collected by the office or the state, except postjudgment interest on a civil judgment of restitution.</subsection></subsection><subsection number="63A-3-505(3)">Money in this fund shall be overseen by the office and may be used to pay for:<subsection number="63A-3-505(3)(a)">the costs of the office in the performance of the office's duties;</subsection><subsection number="63A-3-505(3)(b)">a civil judgment of restitution for which debt is owed;</subsection><subsection number="63A-3-505(3)(c)">interest accrued that is associated with the debt;</subsection><subsection number="63A-3-505(3)(d)">principal on the debt to the state agencies or other entities that placed the receivable for collection; </subsection><subsection number="63A-3-505(3)(e)">other legal obligations including those ordered by a court; and</subsection><subsection number="63A-3-505(3)(f)">deputy court clerks who work exclusively on debt collection activities.</subsection></subsection><subsection number="63A-3-505(4)"><subsection number="63A-3-505(4)(a)">The fund may collect interest.</subsection><subsection number="63A-3-505(4)(b)">All interest earned from the fund shall be deposited into the General Fund.</subsection></subsection><subsection number="63A-3-505(5)">The office shall ensure that money remaining in the fund at the end of the fiscal year that is not committed under the priorities established under Subsection (3) is deposited into the General Fund.</subsection></section><section number="63A-3-506"><histories><history>Renumbered and Amended by Chapter <modchap sess="2011GS">79</modchap>, 2011 General Session</history><modyear>2011</modyear></histories><catchline>Allocation of funds.</catchline><subsection number="63A-3-506(1)"> Except as provided in Subsection <xref depth="4" refid="C63A-3-S506_1800010118000101" refnumber="63A-3-506(2)" start="0">(2)</xref>, the money collected by the office less the office's fees shall be allocated on a prorated basis to the various revenue types that generated the accounts receivable.</subsection><subsection number="63A-3-506(2)"> Notwithstanding the requirements of Subsection <xref depth="4" refid="C63A-3-S506_1800010118000101" refnumber="63A-3-506(1)" start="0">(1)</xref>: <subsection number="63A-3-506(2)(a)"> federal cost allocation requirements for specific accounts receivable related to programs that are supported by federal funds take precedence over other cost allocation methods provided in this section; and</subsection><subsection number="63A-3-506(2)(b)"> the office shall use interest and fees collected on past due accounts receivable as provided in Section <xref depth="3" refid="C63A-3-S505_1800010118000101" refnumber="63A-3-505" start="0">63A-3-505</xref>.</subsection></subsection></section><section number="63A-3-507"><histories><history>Amended by Chapter <modchap sess="2025GS">59</modchap>, 2025 General Session</history><modyear>2025</modyear><history>Amended by Chapter <modchap sess="2025GS">526</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Administrative garnishment order.</catchline><subsection number="63A-3-507(1)">Subject to Subsection <xref depth="4" refnumber="63A-3-507(2)">(2)</xref>, if a judgment is entered against a debtor, the office may issue an administrative garnishment order against the debtor's personal property, including wages, in the possession of or under the control of a party other than the debtor in the same manner and with the same effect as if the order was a writ of garnishment issued by a court with jurisdiction.</subsection><subsection number="63A-3-507(2)">The office may issue the administrative garnishment order if:<subsection number="63A-3-507(2)(a)">the order is signed by the director or the director's designee; and</subsection><subsection number="63A-3-507(2)(b)">the underlying debt is for:<subsection number="63A-3-507(2)(b)(i)">nonpayment of a civil accounts receivable or a civil judgment of restitution; or</subsection><subsection number="63A-3-507(2)(b)(ii)">nonpayment of a judgment, or abstract of judgment or award filed with a court, based on an administrative order for payment issued by an agency of the state.</subsection></subsection></subsection><subsection number="63A-3-507(3)">An administrative garnishment order issued in accordance with this section is subject to the procedures and due process protections provided by Rule 64D, Utah Rules of Civil Procedure, except as provided by Section <xref depth="3" refnumber="70C-7-103">70C-7-103</xref>.</subsection><subsection number="63A-3-507(4)">An administrative garnishment order issued by the office shall:<subsection number="63A-3-507(4)(a)">contain a statement that includes:<subsection number="63A-3-507(4)(a)(i)">if known:<subsection number="63A-3-507(4)(a)(i)(A)">the nature, location, account number, and estimated value of the property; and</subsection><subsection number="63A-3-507(4)(a)(i)(B)">the name, address, and phone number of the person holding the property;</subsection></subsection><subsection number="63A-3-507(4)(a)(ii)">whether any of the property consists of earnings;</subsection><subsection number="63A-3-507(4)(a)(iii)">the amount of the judgment and the amount due on the judgment; and</subsection><subsection number="63A-3-507(4)(a)(iv)">the name, address, and phone number of any person known to the plaintiff to claim an interest in the property;</subsection></subsection><subsection number="63A-3-507(4)(b)">identify the defendant, including the defendant's name and last known address;</subsection><subsection number="63A-3-507(4)(c)">notify the defendant of the defendant's right to reply to answers and request a hearing as provided by Rule 64D, Utah Rules of Civil Procedure; and</subsection><subsection number="63A-3-507(4)(d)">state where the garnishee may deliver property.</subsection></subsection><subsection number="63A-3-507(5)">The office may, in the office's discretion, include in an administrative garnishment order:<subsection number="63A-3-507(5)(a)">the last four digits of the defendant's Social Security number;</subsection><subsection number="63A-3-507(5)(b)">the last four digits of the defendant's driver license number;</subsection><subsection number="63A-3-507(5)(c)">the state in which the defendant's driver license was issued;</subsection><subsection number="63A-3-507(5)(d)">one or more interrogatories inquiring:<subsection number="63A-3-507(5)(d)(i)">whether the garnishee is indebted to the defendant and, if so, the nature of the indebtedness;</subsection><subsection number="63A-3-507(5)(d)(ii)">whether the garnishee possesses or controls any property of the defendant and, if so, the nature, location, and estimated value of the property;</subsection><subsection number="63A-3-507(5)(d)(iii)">whether the garnishee knows of any property of the defendant in the possession or under the control of another and, if so:<subsection number="63A-3-507(5)(d)(iii)(A)">the nature, location, and estimated value of the property; and</subsection><subsection number="63A-3-507(5)(d)(iii)(B)">the name, address, and telephone number of the person who has possession or control of the property;</subsection></subsection><subsection number="63A-3-507(5)(d)(iv)">whether the garnishee is deducting a liquidated amount in satisfaction of a claim against the plaintiff or the defendant, whether the claim is against the plaintiff or the defendant, and the amount deducted;</subsection><subsection number="63A-3-507(5)(d)(v)">the date and manner of the garnishee's service of papers upon the defendant and any third party;</subsection><subsection number="63A-3-507(5)(d)(vi)">the dates on which any previously served writs of continuing garnishment were served; and</subsection><subsection number="63A-3-507(5)(d)(vii)">any other relevant information, including the defendant's position, rate of pay, method of compensation, pay period, and computation of the amount of the defendant's disposable earnings.</subsection></subsection></subsection><subsection number="63A-3-507(6)"><subsection number="63A-3-507(6)(a)">A garnishee who acts in accordance with this section and the administrative garnishment issued by the office is released from liability unless an answer to an interrogatory is successfully controverted.</subsection><subsection number="63A-3-507(6)(b)">Except as provided in Subsection <xref depth="4" refnumber="63A-3-507(6)(c)">(6)(c)</xref>, if the garnishee fails to comply with an administrative garnishment issued by the office without a court or final administrative order directing otherwise, the garnishee is liable to the office for an amount determined by the court.</subsection><subsection number="63A-3-507(6)(c)">The amount for which a garnishee is liable under Subsection <xref depth="4" refnumber="63A-3-507(6)(b)">(6)(b)</xref> includes:<subsection number="63A-3-507(6)(c)(i)"><subsection number="63A-3-507(6)(c)(i)(A)">the value of the judgment; or</subsection><subsection number="63A-3-507(6)(c)(i)(B)">the value of the property, if the garnishee shows that the value of the property is less than the value of the judgment;</subsection></subsection><subsection number="63A-3-507(6)(c)(ii)">reasonable costs; and</subsection><subsection number="63A-3-507(6)(c)(iii)">attorney fees incurred by the parties as a result of the garnishee's failure.</subsection></subsection><subsection number="63A-3-507(6)(d)">If the garnishee shows that the steps taken to secure the property were reasonable, the court may excuse the garnishee's liability in whole or in part.</subsection></subsection><subsection number="63A-3-507(7)"><subsection number="63A-3-507(7)(a)">If the office has reason to believe that a garnishee has failed to comply with the requirements of this section in the garnishee's response to a garnishment order issued under this section, the office may submit a motion to the court requesting the court to issue an order against the garnishee requiring the garnishee to appear and show cause why the garnishee should not be held liable under this section.</subsection><subsection number="63A-3-507(7)(b)">The office shall attach to a motion under Subsection <xref depth="4" refnumber="63A-3-507(7)(a)">(7)(a)</xref> a statement that the office has in good faith conferred or attempted to confer with the garnishee in an effort to settle the issue without court action.</subsection></subsection><subsection number="63A-3-507(8)">A person is not liable as a garnishee for drawing, accepting, making, or endorsing a negotiable instrument if the instrument is not in the possession or control of the garnishee at the time of service of the administrative garnishment order.</subsection><subsection number="63A-3-507(9)"><subsection number="63A-3-507(9)(a)">A person indebted to the defendant may pay to the office the amount of the debt or an amount to satisfy the administrative garnishment.</subsection><subsection number="63A-3-507(9)(b)">The office's receipt of an amount described in Subsection <xref depth="4" refnumber="63A-3-507(9)(a)">(9)(a)</xref> discharges the debtor for the amount paid.</subsection></subsection><subsection number="63A-3-507(10)">A garnishee may deduct from the property any liquidated claim against the defendant that is due to the garnishee at the time of service.</subsection><subsection number="63A-3-507(11)"><subsection number="63A-3-507(11)(a)">If a debt to the garnishee is secured by property, the office:<subsection number="63A-3-507(11)(a)(i)">is not required to apply the property to the debt when the office issues the administrative garnishment order; and</subsection><subsection number="63A-3-507(11)(a)(ii)">may obtain a court order authorizing the office to buy the debt and requiring the garnishee to deliver the property.</subsection></subsection><subsection number="63A-3-507(11)(b)">Notwithstanding Subsection <xref depth="4" refnumber="63A-3-507(11)(a)(i)">(11)(a)(i)</xref>:<subsection number="63A-3-507(11)(b)(i)">the administrative garnishment order remains in effect; and</subsection><subsection number="63A-3-507(11)(b)(ii)">the office may apply the property to the debt.</subsection></subsection><subsection number="63A-3-507(11)(c)">The office or a third party may perform an obligation of the defendant and require the garnishee to deliver the property upon completion of performance or, if performance is refused, upon tender of performance if:<subsection number="63A-3-507(11)(c)(i)">the obligation is secured by property; and</subsection><subsection number="63A-3-507(11)(c)(ii)"><subsection number="63A-3-507(11)(c)(ii)(A)">the obligation does not require the personal performance of the defendant; and</subsection><subsection number="63A-3-507(11)(c)(ii)(B)">a third party may perform the obligation.</subsection></subsection></subsection></subsection><subsection number="63A-3-507(12)"><subsection number="63A-3-507(12)(a)">The office may issue a continuing garnishment order against a nonexempt periodic payment.</subsection><subsection number="63A-3-507(12)(b)">This section is subject to the Utah Exemptions Act.</subsection><subsection number="63A-3-507(12)(c)">A continuing garnishment order issued in accordance with this section applies to payments to, or for the benefit of, the defendant from the date of service upon the garnishee until the earliest of the following:<subsection number="63A-3-507(12)(c)(i)">the last periodic payment;</subsection><subsection number="63A-3-507(12)(c)(ii)">the judgment upon which the administrative garnishment order is issued is stayed, vacated, or satisfied in full; or</subsection><subsection number="63A-3-507(12)(c)(iii)">the office releases the order.</subsection></subsection><subsection number="63A-3-507(12)(d)">No later than seven days after the last day of each payment period, the garnishee shall with respect to that period:<subsection number="63A-3-507(12)(d)(i)">answer each interrogatory;</subsection><subsection number="63A-3-507(12)(d)(ii)">serve an answer to each interrogatory on the office, the defendant, and any other person who has a recorded interest in the property; and</subsection><subsection number="63A-3-507(12)(d)(iii)">deliver the property to the office.</subsection></subsection><subsection number="63A-3-507(12)(e)">If the office issues a continuing garnishment order during the term of a writ of continuing garnishment issued by a court, the order issued by the office:<subsection number="63A-3-507(12)(e)(i)">is tolled when a writ of garnishment or other income withholding is already in effect and is withholding greater than or equal to the maximum portion of disposable earnings described in Subsection <xref depth="4" refnumber="63A-3-507(13)">(13)</xref>;</subsection><subsection number="63A-3-507(12)(e)(ii)">is collected in the amount of the difference between the maximum portion of disposable earnings described in Subsection <xref depth="4" refnumber="63A-3-507(13)">(13)</xref> and the amount being garnished by an existing writ of continuing garnishment if the maximum portion of disposable earnings exceed the existing writ of garnishment or other income withholding; and</subsection><subsection number="63A-3-507(12)(e)(iii)">shall take priority upon the termination of the current term of existing writs.</subsection></subsection></subsection><subsection number="63A-3-507(13)">The maximum portion of disposable earnings of an individual subject to seizure in accordance with this section is the lesser of:<subsection number="63A-3-507(13)(a)">25% of the defendant's disposable earnings for any other judgment; or</subsection><subsection number="63A-3-507(13)(b)">the amount by which the defendant's disposable earnings for a pay period exceeds the number of weeks in that pay period multiplied by 30 times the federal minimum wage as provided in 29 U.S.C. Sec. 201 et seq., Fair Labor Standards Act of 1938.</subsection></subsection><subsection number="63A-3-507(14)"><subsection number="63A-3-507(14)(a)">In accordance with the requirements of this Subsection <xref depth="4" refnumber="63A-3-507(14)">(14)</xref>, the office may, at its discretion, determine a dollar amount that a garnishee is to withhold from earnings and deliver to the office in a continuing administrative garnishment order issued under this section.</subsection><subsection number="63A-3-507(14)(b)">The office may determine the dollar amount that a garnishee is to withhold from earnings under Subsection <xref depth="4" refnumber="63A-3-507(14)(a)">(14)(a)</xref> if the dollar amount determined by the office:<subsection number="63A-3-507(14)(b)(i)">does not exceed the maximum amount allowed under Subsection <xref depth="4" refnumber="63A-3-507(13)">(13)</xref>; and</subsection><subsection number="63A-3-507(14)(b)(ii)">is based on:<subsection number="63A-3-507(14)(b)(ii)(A)">earnings information received by the office directly from the Department of Workforce Services; or</subsection><subsection number="63A-3-507(14)(b)(ii)(B)">previous garnishments issued to the garnishee by the office where payments were received at a consistent dollar amount.</subsection></subsection></subsection><subsection number="63A-3-507(14)(c)">The earnings information or previous garnishments relied on by the office under Subsection <xref depth="4" refnumber="63A-3-507(14)(b)(ii)">(14)(b)(ii)</xref> to calculate a dollar amount under this Subsection <xref depth="4" refnumber="63A-3-507(14)">(14)</xref> shall be:<subsection number="63A-3-507(14)(c)(i)">for one debtor;</subsection><subsection number="63A-3-507(14)(c)(ii)">from the same employer;</subsection><subsection number="63A-3-507(14)(c)(iii)">for two or more consecutive quarters; and</subsection><subsection number="63A-3-507(14)(c)(iv)">received within the last six months.</subsection></subsection></subsection><subsection number="63A-3-507(15)"><subsection number="63A-3-507(15)(a)">A garnishee who provides the calculation for withholdings on a defendant's wages in the garnishee's initial response to an interrogatory in an administrative garnishment order under this section is not required to provide the calculation for withholdings after the garnishee's initial response if:<subsection number="63A-3-507(15)(a)(i)">the garnishee's accounting system automates the amount of defendant's wages to be paid under the garnishment; and</subsection><subsection number="63A-3-507(15)(a)(ii)">the defendant's wages do not vary by more than five percent from the amount disclosed in the garnishee's initial response.</subsection></subsection><subsection number="63A-3-507(15)(b)">Notwithstanding Subsection <xref depth="4" refnumber="63A-3-507(15)(a)">(15)(a)</xref>, upon request by the office or the defendant, a garnishee shall provide, for the last pay period or other pay period specified by the office or defendant, a calculation of the defendant's wages and withholdings and the amount garnished.</subsection></subsection><subsection number="63A-3-507(16)"><subsection number="63A-3-507(16)(a)">A garnishee under an administrative garnishment order under this section is entitled to receive a garnishee fee, as provided in this Subsection <xref depth="4" refnumber="63A-3-507(16)">(16)</xref>, in the amount of:<subsection number="63A-3-507(16)(a)(i)">$10 per garnishment order, for a noncontinuing garnishment order; and</subsection><subsection number="63A-3-507(16)(a)(ii)">$25, as a one-time fee, for a continuing garnishment order.</subsection></subsection><subsection number="63A-3-507(16)(b)">A garnishee may deduct the amount of the garnishee fee from the amount to be remitted to the office under the administrative garnishment order, if the amount to be remitted exceeds the amount of the fee.</subsection><subsection number="63A-3-507(16)(c)">If the amount to be remitted to the office under an administrative garnishment order does not exceed the amount of the garnishee fee:<subsection number="63A-3-507(16)(c)(i)">the garnishee shall notify the office that the amount to be remitted does not exceed the amount of the garnishee fee; and</subsection><subsection number="63A-3-507(16)(c)(ii)"><subsection number="63A-3-507(16)(c)(ii)(A)">the garnishee under a noncontinuing garnishment order shall return the administrative garnishment order to the office, and the office shall pay the garnishee the garnishee fee; or</subsection><subsection number="63A-3-507(16)(c)(ii)(B)">the garnishee under a continuing garnishment order shall delay remitting to the office until the amount to be remitted exceeds the garnishee fee.</subsection></subsection></subsection><subsection number="63A-3-507(16)(d)">If, upon receiving the administrative garnishment order, the garnishee does not possess or control any property, including money or wages, in which the defendant has an interest:<subsection number="63A-3-507(16)(d)(i)">the garnishee under a continuing or noncontinuing garnishment order shall, except as provided in Subsection <xref depth="4" refnumber="63A-3-507(16)(d)(ii)">(16)(d)(ii)</xref>, return the administrative garnishment order to the office, and the office shall pay the garnishee the applicable garnishee fee; or</subsection><subsection number="63A-3-507(16)(d)(ii)">if the garnishee under a continuing garnishment order believes that the garnishee will, within 90 days after issuance of the continuing garnishment order, come into possession or control of property in which the defendant owns an interest, the garnishee may retain the garnishment order and deduct the garnishee fee for a continuing garnishment once the amount to be remitted exceeds the garnishee fee.</subsection></subsection></subsection><subsection number="63A-3-507(17)">Section <xref depth="3" refnumber="78A-2-216">78A-2-216</xref> does not apply to an administrative garnishment order issued under this section.</subsection><subsection number="63A-3-507(18)">An administrative garnishment instituted in accordance with this section shall continue to operate and require that a person withhold the nonexempt portion of earnings at each succeeding earning disbursement interval until the total amount due in the garnishment is withheld or the garnishment is released in writing by the court or office.</subsection><subsection number="63A-3-507(19)">If the office issues an administrative garnishment order under this section to collect an amount owed on a civil accounts receivable or a civil judgment of restitution, the administrative garnishment order shall be construed as a continuation of the criminal action for which the civil accounts receivable or civil judgment of restitution arises if the amount owed is from a fine, fee, or restitution for the criminal action.</subsection></section><section number="63A-3-508"><histories><history>Enacted by Chapter <modchap sess="2024GS">389</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Written request to receive a credit for a restitution payment -- Eligibility requirements.</catchline><subsection number="63A-3-508(1)">As used in this section:<subsection number="63A-3-508(1)(a)">"Debt" means any amount that:<subsection number="63A-3-508(1)(a)(i)">an individual owes as part of a criminal judgment; and</subsection><subsection number="63A-3-508(1)(a)(ii)">is collected and managed by the office.</subsection></subsection><subsection number="63A-3-508(1)(b)">"Eligible individual" means an individual who meets the requirements of Subsection (2).</subsection><subsection number="63A-3-508(1)(c)">"Qualifying debt" means a debt that is a fine, a fee, a surcharge, or any other money, that is deposited into the General Fund by the state treasurer.</subsection><subsection number="63A-3-508(1)(d)">"Voluntary payment" means a payment on a debt that is made before, or in the absence of, a legal proceeding or administrative action to collect or enforce the collection of the debt.</subsection></subsection><subsection number="63A-3-508(2)">An individual is eligible for a credit described in Subsection (3) if:<subsection number="63A-3-508(2)(a)">the individual submits a written request, on or after May 1, 2024, and before May 1, 2026, to the office requesting the credit;</subsection><subsection number="63A-3-508(2)(b)">the individual owes a debt of $3,000 or greater at the time of the written request; and</subsection><subsection number="63A-3-508(2)(c)">the individual was sentenced before July 1, 2021, for a criminal judgment for which the individual owes a debt.</subsection></subsection><subsection number="63A-3-508(3)"><subsection number="63A-3-508(3)(a)">If an eligible individual makes a voluntary payment toward any restitution owed by the individual, the office shall issue a credit against any qualifying debt owed by the individual in the amount of 75% of the amount applied to restitution.</subsection><subsection number="63A-3-508(3)(b)">The office may issue the credit described in Subsection (3) to any voluntary payment made toward restitution before the written request was submitted as described in Subsection (2).</subsection></subsection><subsection number="63A-3-508(4)">The office shall provide:<subsection number="63A-3-508(4)(a)">reasonable notice of eligibility before May 1, 2026, to any individual that may be eligible for the credit as described in Subsection (2)(b) and (c); and</subsection><subsection number="63A-3-508(4)(b)">if an individual submits a written request as described in Subsection (2)(a), a written confirmation as to whether the individual is an eligible individual and will receive a credit as described in Subsection (3).</subsection></subsection><subsection number="63A-3-508(5)">In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the office may make rules regarding the administration of this section.</subsection><subsection number="63A-3-508(6)">By no later than November 30, 2025, the office shall report to the Judiciary Interim Committee on the outcomes of this section and whether the eligibility period described in Subsection (2) should be extended beyond May 1, 2026.</subsection><subsection number="63A-3-508(7)">Nothing in this section authorizes the office to reimburse or refund an individual for any payment on a debt.</subsection></section><section number="63A-3-509"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Suspension of interest on certain accounts receivable during and subsequent to incarceration.</catchline>Beginning on January 1, 2027, unless prohibited by another provision of law or a court order, or unless an account receivable contains restitution as defined in Section <xref depth="3" refnumber="77-38b-102">77-38b-102</xref>, the office shall, upon receipt of a notification from a county jail in accordance with Section <xref depth="3" refnumber="17-72-803">17-72-803</xref> or a notification from the Department of Corrections in accordance with Subsection <xref refnumber="64-13-23(9)" depth="4">64-13-23(9)</xref>, suspend the accrual of interest on an individual's accounts receivable under Subsection <xref tempid="689" depth="4" refnumber="63A-3-502(4)">63A-3-502(4)</xref>(g):<tab/><subsection number="63A-3-509(1)">during any period that the individual is incarcerated in a county jail or a state prison, if the period is 90 or more consecutive days; and</subsection><subsection number="63A-3-509(2)">for a period of 180 days after the day on which the individual is released from a period of incarceration as described in Subsection <xref depth="4" refnumber="63A-3-509(1)">(1)</xref>.</subsection></section></part></chapter><chapter number="63A-4"><catchline>Risk Management</catchline><part number="63A-4-1"><catchline>Risk Manager</catchline><section number="63A-4-101.1"><histories><history>Enacted by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-4-101.1(1)"> "Captive insurance company" means the same as that term is defined in Section <xref depth="3" refnumber="31A-37-102" start="0">31A-37-102</xref>.</subsection><subsection number="63A-4-101.1(2)"> "Covered entity" means a participating entity of: <subsection number="63A-4-101.1(2)(a)"> the Risk Management Fund; or</subsection><subsection number="63A-4-101.1(2)(b)"> any captive insurance company created by the risk manager.</subsection></subsection></section><section number="63A-4-101.5"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Risk manager -- Appointment -- Duties.</catchline><subsection number="63A-4-101.5(1)"><subsection number="63A-4-101.5(1)(a)"> There is created within the department the Division of Risk Management.</subsection><subsection number="63A-4-101.5(1)(b)"> The executive director shall, with the approval of the governor, appoint a risk manager as the division director, who shall be qualified by education and experience in the management of general property and casualty insurance.</subsection></subsection><subsection number="63A-4-101.5(2)"> The risk manager shall: <subsection number="63A-4-101.5(2)(a)"> except as provided in Subsection <xref depth="4" refnumber="63A-4-101.5(4)" start="0">(4)</xref>, acquire and administer the following purchased by the state or any captive insurance company created by the risk manager:<subsection number="63A-4-101.5(2)(a)(i)"> all property and casualty insurance;</subsection><subsection number="63A-4-101.5(2)(a)(ii)"> reinsurance of property and casualty insurance; and</subsection><subsection number="63A-4-101.5(2)(a)(iii)"> subject to Section <xref depth="3" refnumber="34A-2-203" start="0">34A-2-203</xref>, workers' compensation insurance;</subsection></subsection><subsection number="63A-4-101.5(2)(b)"> make rules, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>:<subsection number="63A-4-101.5(2)(b)(i)"> prescribing reasonable and objective underwriting and risk control standards for: <subsection number="63A-4-101.5(2)(b)(i)(A)"> all covered entities of the Risk Management Fund; and</subsection><subsection number="63A-4-101.5(2)(b)(i)(B)"> any captive insurance company created by the risk manager;</subsection></subsection><subsection number="63A-4-101.5(2)(b)(ii)"> prescribing the risks to be covered by the Risk Management Fund and the extent to which these risks will be covered;</subsection><subsection number="63A-4-101.5(2)(b)(iii)"> prescribing the properties, risks, deductibles, and amount limits eligible for payment out of the Risk Management Fund;</subsection><subsection number="63A-4-101.5(2)(b)(iv)"> prescribing procedures for making claims and proof of loss; and</subsection><subsection number="63A-4-101.5(2)(b)(v)"> establishing procedures for the resolution of disputes relating to coverage or claims, which may include binding arbitration;</subsection></subsection><subsection number="63A-4-101.5(2)(c)"> implement a risk management and loss prevention program for covered entities for the purpose of reducing risks, accidents, and losses to assist covered entities in fulfilling their responsibilities for risk control and safety;</subsection><subsection number="63A-4-101.5(2)(d)"> coordinate and cooperate with any covered entity having responsibility to manage and protect state properties, including:<subsection number="63A-4-101.5(2)(d)(i)"> the state fire marshal;</subsection><subsection number="63A-4-101.5(2)(d)(ii)"> the director of the Division of Facilities Construction and Management;</subsection><subsection number="63A-4-101.5(2)(d)(iii)"> the Department of Public Safety;</subsection><subsection number="63A-4-101.5(2)(d)(iv)"> institutions of higher education;</subsection><subsection number="63A-4-101.5(2)(d)(v)"> school districts; and</subsection><subsection number="63A-4-101.5(2)(d)(vi)"> charter schools;</subsection></subsection><subsection number="63A-4-101.5(2)(e)"> maintain records necessary to fulfill the requirements of this section;</subsection><subsection number="63A-4-101.5(2)(f)"> manage the Risk Management Fund and any captive insurance company created by the risk manager in accordance with economically and actuarially sound principles to produce adequate reserves for the payment of contingencies, including unpaid and unreported claims, and may purchase any insurance or reinsurance considered necessary to accomplish this objective; and</subsection><subsection number="63A-4-101.5(2)(g)"> inform the covered entity's governing body and the governor when any covered entity fails or refuses to comply with reasonable risk control recommendations made by the risk manager.</subsection></subsection><subsection number="63A-4-101.5(3)"> Before the effective date of any rule, the risk manager shall provide a copy of the rule to each covered entity affected by it.</subsection><subsection number="63A-4-101.5(4)"> The risk manager may not use a captive insurance company created by the risk manager to purchase: <subsection number="63A-4-101.5(4)(a)"> workers' compensation insurance;</subsection><subsection number="63A-4-101.5(4)(b)"> health insurance; or</subsection><subsection number="63A-4-101.5(4)(c)"> life insurance.</subsection></subsection></section><section number="63A-4-102"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Risk manager -- Powers.</catchline><subsection number="63A-4-102(1)"> The risk manager may: <subsection number="63A-4-102(1)(a)"> enter into contracts;</subsection><subsection number="63A-4-102(1)(b)"> form one or more captive insurance companies authorized under <xref depth="1" refnumber="31A-37" start="0">Title 31A, Chapter 37, Captive Insurance Companies Act</xref>;</subsection><subsection number="63A-4-102(1)(c)"> purchase insurance or reinsurance;</subsection><subsection number="63A-4-102(1)(d)"> adjust, settle, and pay claims;</subsection><subsection number="63A-4-102(1)(e)"> pay expenses and costs;</subsection><subsection number="63A-4-102(1)(f)"> study the risks of all covered entities and properties;</subsection><subsection number="63A-4-102(1)(g)"> issue certificates of coverage or insurance for covered entities with respect to any risks covered by the Risk Management Fund or any captive insurance company created by the risk manager;</subsection><subsection number="63A-4-102(1)(h)"> make recommendations about risk management and risk reduction strategies to covered entities;</subsection><subsection number="63A-4-102(1)(i)"> in consultation with the attorney general, prescribe insurance, indemnification, and liability provisions to be included in all state contracts;</subsection><subsection number="63A-4-102(1)(j)"> review covered entity building construction, major remodeling plans, program plans, and make recommendations to the covered entity about needed changes to address risk considerations;</subsection><subsection number="63A-4-102(1)(k)"> attend covered entity planning and management meetings when necessary;</subsection><subsection number="63A-4-102(1)(l)"> review any proposed legislation and communicate with legislators and legislative committees about the liability or risk management issues connected with any legislation; and</subsection><subsection number="63A-4-102(1)(m)"> solicit any needed information about covered entity plans, programs, or risks necessary to perform the risk manager's responsibilities under this part.</subsection></subsection><subsection number="63A-4-102(2)"><subsection number="63A-4-102(2)(a)"> The risk manager may expend money from the Risk Management Fund to procure and provide coverage to all covered entities and their indemnified employees, except those entities or employees specifically exempted by statute.</subsection><subsection number="63A-4-102(2)(b)"> The risk manager shall apportion the costs of that coverage according to the requirements of this part.</subsection></subsection><subsection number="63A-4-102(3)"> Before charging a rate, fee, or other amount to an executive branch agency, or to a subscriber of services other than an executive branch agency, the director shall: <subsection number="63A-4-102(3)(a)"> submit the proposed rates, fees, or other amount and cost analysis to the Rate Committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-4-102(3)(b)"> obtain the approval of the Legislature as required by Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref>.</subsection></subsection><subsection number="63A-4-102(4)"> The director shall conduct a market analysis by July 1, 2005, and periodically thereafter, of proposed rates and premiums, which analysis shall include a comparison of the division's rates and premiums with the rates and premiums of other public or private sector providers where comparable services and rates are reasonably available.</subsection></section><section number="63A-4-103"><histories><history>Amended by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Risk management -- Duties of covered entities.</catchline><subsection number="63A-4-103(1)"><subsection number="63A-4-103(1)(a)"> Unless expressly authorized by statute, a covered entity may not:<subsection number="63A-4-103(1)(a)(i)"> purchase insurance or self-fund any risk unless authorized by the risk manager; or</subsection><subsection number="63A-4-103(1)(a)(ii)"> procure or provide liability insurance for the state.</subsection></subsection><subsection number="63A-4-103(1)(b)"><subsection number="63A-4-103(1)(b)(i)"> Notwithstanding the provisions of Subsection <xref depth="4" refnumber="63A-4-103(1)(a)" start="0">(1)(a)</xref>, the Utah Board of Higher Education may authorize higher education institutions to purchase insurance for, or self-fund, risks associated with their programs and activities that are not covered through the risk manager.</subsection><subsection number="63A-4-103(1)(b)(ii)"> The Utah Board of Higher Education shall provide copies of those purchased policies to the risk manager.</subsection><subsection number="63A-4-103(1)(b)(iii)"> The Utah Board of Higher Education shall ensure that the state is named as additional insured on any of those policies.</subsection></subsection></subsection><subsection number="63A-4-103(2)"> Each covered entity shall: <subsection number="63A-4-103(2)(a)"> comply with reasonable risk related recommendations made by the risk manager;</subsection><subsection number="63A-4-103(2)(b)"> participate in risk management training activities conducted or sponsored by the risk manager;</subsection><subsection number="63A-4-103(2)(c)"> include the insurance, indemnification, and liability provisions prescribed by the risk manager in all state contracts, together with a statement certifying to the other party to the contract that the insurance and liability provisions in the contract are those prescribed by the risk manager;</subsection><subsection number="63A-4-103(2)(d)"> upon request of the risk manager, provide written notice to the risk manager that construction and major remodeling plans relating to covered entity buildings and facilities to be covered by the Risk Management Fund are available for review at each principal design stage, for risk control purposes, and make them available to the risk manager for review and to provide recommendations; and</subsection><subsection number="63A-4-103(2)(e)"> cooperate fully with requests from the risk manager for covered entity planning, program, or risk related information, and allow the risk manager to attend covered entity planning and management meetings.</subsection></subsection><subsection number="63A-4-103(3)"> Failure to include in the contract the provisions required by Subsection <xref depth="4" refnumber="63A-4-103(2)(c)" start="0">(2)(c)</xref> does not make the contract unenforceable by the state.</subsection></section><section number="63A-4-104"><histories><history>Amended by Chapter <modchap sess="2021GS">280</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Course-of-construction insurance for facilities constructed by This is the Place Foundation.</catchline><tab/>The risk manager may provide course-of-construction insurance for facilities constructed by This is the Place Foundation at This is the Place State Park and bill the Division of State Parks for the cost of the insurance.</section></part><part number="63A-4-2"><catchline>Risk Management Fund</catchline><section number="63A-4-201"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Risk Management Fund created -- Administration -- Use.</catchline><subsection number="63A-4-201(1)"><subsection number="63A-4-201(1)(a)"> There is created the Risk Management Fund, which shall be administered by the risk manager.</subsection><subsection number="63A-4-201(1)(b)"> The fund shall cover property, liability, fidelity, and other risks as determined by the risk manager in consultation with the executive director.</subsection></subsection><subsection number="63A-4-201(2)"> The risk manager may only use the Risk Management Fund to pay: <subsection number="63A-4-201(2)(a)"> insurance or reinsurance premiums;</subsection><subsection number="63A-4-201(2)(b)"> costs of administering the Risk Management Fund and any captive insurance companies created by the risk manager;</subsection><subsection number="63A-4-201(2)(c)"> loss adjustment expenses;</subsection><subsection number="63A-4-201(2)(d)"> risk control and related educational and training expenses; and</subsection><subsection number="63A-4-201(2)(e)"> loss costs which at the time of loss were eligible for payment under rules made by the risk manager in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>.</subsection></subsection><subsection number="63A-4-201(3)"> In addition to any money appropriated to the Risk Management Fund by the Legislature, the risk manager shall deposit with the state treasurer for credit to the Risk Management Fund: <subsection number="63A-4-201(3)(a)"> any insured loss or loss expenses paid by insurance or reinsurance companies;</subsection><subsection number="63A-4-201(3)(b)"> the gross amount of all premiums and surcharges received under Section <xref depth="3" refnumber="63A-4-202" start="0">63A-4-202</xref>;</subsection><subsection number="63A-4-201(3)(c)"> the net refunds from cancelled insurance policies necessary to self-insure previously insured risks, with the balance of the proceeds to be refunded to the previously insured entities;</subsection><subsection number="63A-4-201(3)(d)"> all refunds, returns, or dividends from insurance carriers not specifically covered in Subsections <xref depth="4" refnumber="63A-4-201(3)(a)" start="0">(3)(a)</xref>, <xref depth="4" refnumber="63A-4-201(3)(b)" start="0">(b)</xref>, and <xref depth="4" refnumber="63A-4-201(3)(c)" start="0">(c)</xref>;</subsection><subsection number="63A-4-201(3)(e)"> savings from amounts otherwise appropriated for participation in the fund; and</subsection><subsection number="63A-4-201(3)(f)"> all net proceeds from sale of salvage and subrogation recoveries from adverse parties related to losses paid out of the fund.</subsection></subsection><subsection number="63A-4-201(4)"> The state treasurer shall invest the Risk Management Fund in accordance with Section <xref depth="3" refnumber="63A-4-208" start="0">63A-4-208</xref> and deposit all interest or other income earned from investments into the Risk Management Fund.</subsection></section><section number="63A-4-202"><histories><history>Amended by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Determination of insurance premiums -- Information furnished by covered entities -- Notice to covered entities.</catchline><subsection number="63A-4-202(1)"> Each covered entity shall provide the risk manager with all reasonable information necessary to compute insurance premiums whenever the risk manager requests that information.</subsection><subsection number="63A-4-202(2)"><subsection number="63A-4-202(2)(a)"> The risk manager shall charge to each entity that receives insurance coverage from the Risk Management Fund or any captive insurance company created by the risk manager its proportionate share of the cost incurred based upon actuarially sound rating techniques.</subsection><subsection number="63A-4-202(2)(b)"> The risk manager shall include in the premium determined under this section all costs of operating the Risk Management Fund as stated in Section <xref depth="3" refnumber="63A-4-201" start="0">63A-4-201</xref> and operating any captive insurance company created by the risk manager.</subsection></subsection><subsection number="63A-4-202(3)"> To enable each covered entity to meet its budgeting requirements, the risk manager shall provide each covered entity with projected insurance costs for the next two fiscal years within the time limits required.</subsection></section><section number="63A-4-203"><histories><history>Renumbered and Amended by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Refusal of agency to pay charges -- Notice to the Division of Finance for collection.</catchline><subsection number="63A-4-203(1)"> If any agency of the state refuses to remit any payment as charged by the risk manager within 30 days after the date due, the risk manager may certify to the director of the Division of Finance the fact of the refusal and the amount of the delinquent payment, together with a request that the amount be transferred from funds of the delinquent agency to the Risk Management Fund.</subsection><subsection number="63A-4-203(2)"> The risk manager shall mail a copy of the certification and request to the delinquent agency.</subsection><subsection number="63A-4-203(3)"> The risk manager shall resolve claims against the fund in an expeditious manner.</subsection></section><section number="63A-4-204"><histories><history>Amended by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>School district participation in Risk Management Fund.</catchline><subsection number="63A-4-204(1)"><subsection number="63A-4-204(1)(a)"> For the purpose of this section, action by a public school district shall be taken upon resolution by a majority of the members of the school district's board of education.</subsection><subsection number="63A-4-204(1)(b)"><subsection number="63A-4-204(1)(b)(i)"> Upon approval by the state risk manager and the board of education of the school district, a public school district may participate in the Risk Management Fund or any captive insurance company created by the risk manager, and may permit a foundation established under Section <xref depth="3" refnumber="53E-3-403" start="0">53E-3-403</xref> to participate in the Risk Management Fund or any captive insurance company created by the risk manager.</subsection><subsection number="63A-4-204(1)(b)(ii)"> Upon approval by the state risk manager and the State Board of Education, a state public education foundation may participate in the Risk Management Fund or any captive insurance company created by the risk manager.</subsection></subsection><subsection number="63A-4-204(1)(c)"> Subject to any cancellation or other applicable coverage provisions, either the state risk manager or the public school district may terminate participation in the Risk Management Fund.</subsection></subsection><subsection number="63A-4-204(2)"> The state risk manager shall contract for all insurance, reinsurance, legal, loss adjustment, consulting, loss control, safety, and other related services necessary to support the insurance programs provided to a participating public school district, except that all supporting legal services are subject to the prior approval of the state attorney general.</subsection><subsection number="63A-4-204(3)"> Each public school district participating in the Risk Management Fund shall comply with Section <xref depth="3" refnumber="63A-4-103" start="0">63A-4-103</xref>.</subsection><subsection number="63A-4-204(4)"><subsection number="63A-4-204(4)(a)"> Each year, the risk manager shall prepare, in writing, the information required by Subsection <xref depth="4" refnumber="63A-4-204(4)(b)" start="0">(4)(b)</xref> regarding the coverage against legal liability provided a school district employee of this state:<subsection number="63A-4-204(4)(a)(i)"> by the Risk Management Fund or any captive insurance company created by the risk manager;</subsection><subsection number="63A-4-204(4)(a)(ii)"> under <xref depth="1" refnumber="63G-7" start="0">Title 63G, Chapter 7, Governmental Immunity Act of Utah</xref>; and</subsection><subsection number="63A-4-204(4)(a)(iii)"> under <xref depth="1" refnumber="52-6" start="0">Title 52, Chapter 6, Reimbursement of Legal Fees and Costs to Officers and Employees Act</xref>.</subsection></subsection><subsection number="63A-4-204(4)(b)"><subsection number="63A-4-204(4)(b)(i)"> The information described in Subsection <xref depth="4" refnumber="63A-4-204(4)(a)" start="0">(4)(a)</xref> shall include: <subsection number="63A-4-204(4)(b)(i)(A)"> the eligibility requirements, if any, to receive the coverage;</subsection><subsection number="63A-4-204(4)(b)(i)(B)"> the basic nature of the coverage for a school district employee, including what is not covered; and</subsection><subsection number="63A-4-204(4)(b)(i)(C)"> whether the coverage is primary or in excess of any other coverage the risk manager knows is commonly available to a school district employee in this state.</subsection></subsection><subsection number="63A-4-204(4)(b)(ii)"> The information described in Subsection <xref depth="4" refnumber="63A-4-204(4)(a)" start="0">(4)(a)</xref> may include: <subsection number="63A-4-204(4)(b)(ii)(A)"> comparisons the risk manager considers beneficial to a school district employee between:<subsection number="63A-4-204(4)(b)(ii)(A)(I)"> the coverage described in Subsection <xref depth="4" refnumber="63A-4-204(4)(a)" start="0">(4)(a)</xref>; and</subsection><subsection number="63A-4-204(4)(b)(ii)(A)(II)"> other coverage the risk manager knows is commonly available to a school district employee in this state; and</subsection></subsection><subsection number="63A-4-204(4)(b)(ii)(B)"> any other information the risk manager considers appropriate.</subsection></subsection></subsection><subsection number="63A-4-204(4)(c)"> By no later than July 1 of each year, the risk manager shall provide the information prepared under this Subsection <xref depth="4" refnumber="63A-4-204(4)" start="0">(4)</xref> to each school district that participates in the Risk Management Fund or any captive insurance company created by the risk manager.</subsection><subsection number="63A-4-204(4)(d)"> A school district that participates in the Risk Management Fund shall provide a copy of the information described in Subsection <xref depth="4" refnumber="63A-4-204(4)(c)" start="0">(4)(c)</xref> to each school district employee within the school district no later than the first day of each school year.</subsection><subsection number="63A-4-204(4)(e)"> If a school district hires an employee after the first day of the school year, no later than 10 days after the day on which the employee is hired, the school district shall provide the information described in Subsection <xref depth="4" refnumber="63A-4-204(4)(c)" start="0">(4)(c)</xref> to the employee.</subsection></subsection></section><section number="63A-4-204.5"><histories><history>Amended by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Charter school participation in Risk Management Fund.</catchline><subsection number="63A-4-204.5(1)"> A charter school established under the authority of <xref depth="1" refnumber="53G-5" start="0">Title 53G, Chapter 5, Charter Schools</xref>, may participate in the Risk Management Fund or any captive insurance company created by the risk manager upon the approval of the state risk manager and the governing body of the charter school.</subsection><subsection number="63A-4-204.5(2)"> Each charter school participating in the Risk Management Fund shall comply with Section <xref depth="3" refnumber="63A-4-103" start="0">63A-4-103</xref>.</subsection><subsection number="63A-4-204.5(3)"><subsection number="63A-4-204.5(3)(a)"> Each year, the risk manager shall prepare, in writing, the information required by Subsection <xref depth="4" refnumber="63A-4-204.5(3)(b)" start="0">(3)(b)</xref> regarding the coverage against legal liability provided a charter school employee of this state:<subsection number="63A-4-204.5(3)(a)(i)"> by the Risk Management Fund or any captive insurance company created by the risk manager;</subsection><subsection number="63A-4-204.5(3)(a)(ii)"> under <xref depth="1" refnumber="63G-7" start="0">Title 63G, Chapter 7, Governmental Immunity Act of Utah</xref>; and</subsection><subsection number="63A-4-204.5(3)(a)(iii)"> under <xref depth="1" refnumber="52-6" start="0">Title 52, Chapter 6, Reimbursement of Legal Fees and Costs to Officers and Employees Act</xref>.</subsection></subsection><subsection number="63A-4-204.5(3)(b)"><subsection number="63A-4-204.5(3)(b)(i)"> The information described in Subsection <xref depth="4" refnumber="63A-4-204.5(3)(a)" start="0">(3)(a)</xref> shall include: <subsection number="63A-4-204.5(3)(b)(i)(A)"> the eligibility requirements, if any, to receive the coverage;</subsection><subsection number="63A-4-204.5(3)(b)(i)(B)"> the basic nature of the coverage for a charter school employee, including what is not covered; and</subsection><subsection number="63A-4-204.5(3)(b)(i)(C)"> whether the coverage is primary or in excess of any other coverage the risk manager knows is commonly available to a charter school employee in this state.</subsection></subsection><subsection number="63A-4-204.5(3)(b)(ii)"> The information described in Subsection <xref depth="4" refnumber="63A-4-204.5(3)(a)" start="0">(3)(a)</xref> may include: <subsection number="63A-4-204.5(3)(b)(ii)(A)"> comparisons the risk manager considers beneficial to a charter school employee between:<subsection number="63A-4-204.5(3)(b)(ii)(A)(I)"> the coverage described in Subsection <xref depth="4" refnumber="63A-4-204.5(3)(a)" start="0">(3)(a)</xref>; and</subsection><subsection number="63A-4-204.5(3)(b)(ii)(A)(II)"> other coverage the risk manager knows is commonly available to a charter school employee in this state; and</subsection></subsection><subsection number="63A-4-204.5(3)(b)(ii)(B)"> any other information the risk manager considers appropriate.</subsection></subsection></subsection><subsection number="63A-4-204.5(3)(c)"> By no later than July 1 of each year, the risk manager shall provide the information prepared under this Subsection <xref depth="4" refnumber="63A-4-204.5(3)" start="0">(3)</xref> to each charter school that participates in the Risk Management Fund or any captive insurance company created by the risk manager.</subsection><subsection number="63A-4-204.5(3)(d)"> A charter school that participates in the Risk Management Fund or any captive insurance company created by the risk manager shall provide a copy of the information described in Subsection <xref depth="4" refnumber="63A-4-204.5(3)(c)" start="0">(3)(c)</xref> to each charter school employee within the charter school no later than the first day of each school year.</subsection><subsection number="63A-4-204.5(3)(e)"> If a charter school hires an employee after the first day of the school year, no later than 10 days after the day on which the employee is hired, the charter school shall provide the information described in Subsection <xref depth="4" refnumber="63A-4-204.5(3)(c)" start="0">(3)(c)</xref> to the employee.</subsection></subsection></section><section number="63A-4-205.5"><histories><history>Amended by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Risk management -- Coverage of the Utah Communications Authority.</catchline><tab/>The Utah Communications Authority established under authority of <xref depth="1" refnumber="63H-7a" start="0">Title 63H, Chapter 7a, Utah Communications Authority Act</xref>, may participate in the Risk Management Fund or any captive insurance company created by the risk manager.</section><section number="63A-4-206"><histories><history>Renumbered and Amended by Chapter <modchap sess="1993GS">212</modchap>, 1993 General Session</history><modyear>1993</modyear></histories><catchline>Limits on use of risk management data as evidence.</catchline><tab/>Notwithstanding any other provisions of law, any reports, recommendations, surveys, schedules, lists, or data compiled, or action taken or not taken by or at the request of the risk manager to identify, evaluate, or plan the safety enhancement or risk reduction of any potential accident sites or other hazards related to any entity covered by the Risk Management Fund may not be admitted into evidence in any court, or used for any other purposes in any action for damages arising from any occurrence at a location mentioned or addressed in those reports, recommendations, surveys, schedules, lists, or data. </section><section number="63A-4-207"><histories><history>Amended by Chapter <modchap sess="2008GS">382</modchap>, 2008 General Session</history><modyear>2008</modyear></histories><catchline>Records of risk management.</catchline><subsection number="63A-4-207(1)"> A record provided to the Division of Risk Management by any governmental entity or political subdivision covered by the Risk Management Fund for the purpose of risk control or claims activities of the division shall be considered a record of the originating governmental entity or political subdivision for purposes of <xref depth="1" refid="C63G-2_1800010118000101" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>, if the originating governmental entity or political subdivision retains a copy of the record.</subsection><subsection number="63A-4-207(2)"> Notwithstanding Subsection <xref depth="4" refid="C63G-2-S201_1800010118000101" refnumber="63G-2-201(5)" start="0">63G-2-201(5)</xref>, records may be exchanged between the Division of Risk Management and any governmental entity or political subdivision covered by the Risk Management Fund without meeting the requirements of Section <xref depth="3" refid="C63G-2-S206_1800010118000101" refnumber="63G-2-206" start="0">63G-2-206</xref>, provided that they are used only for purposes of risk control or claims activities.</subsection></section><section number="63A-4-208"><histories><history>Enacted by Chapter <modchap sess="2021GS">33</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Investment of Risk Management Fund.</catchline><subsection number="63A-4-208(1)"> The state treasurer shall invest the assets of the Risk Management Fund created under Section <xref depth="3" refnumber="63A-4-201" start="0">63A-4-201</xref> with the primary goal of providing for the stability, income, and growth of the principal.</subsection><subsection number="63A-4-208(2)"> Nothing in this section requires a specific outcome in investing.</subsection><subsection number="63A-4-208(3)"> The state treasurer may deduct any administrative costs incurred in managing fund assets from earnings before distributing the earnings.</subsection><subsection number="63A-4-208(4)"><subsection number="63A-4-208(4)(a)"> The state treasurer may employ professional asset managers to assist in the investment of the assets of the funds.</subsection><subsection number="63A-4-208(4)(b)"> The treasurer may only provide compensation to asset managers from earnings generated by the funds' investments.</subsection></subsection><subsection number="63A-4-208(5)"><subsection number="63A-4-208(5)(a)"> The state treasurer shall invest and manage the assets of the funds as a prudent investor would by:<subsection number="63A-4-208(5)(a)(i)"> considering the purposes, terms, distribution requirements, and other circumstances of the funds; and</subsection><subsection number="63A-4-208(5)(a)(ii)"> exercising reasonable care, skill, and caution in order to meet the standard of care of a prudent investor.</subsection></subsection><subsection number="63A-4-208(5)(b)"> In determining whether the state treasurer has met the standard of care of a prudent investor, the judge or finder of fact shall:<subsection number="63A-4-208(5)(b)(i)"> consider the state treasurer's actions in light of the facts and circumstances existing at the time of the investment decision or action, and not by hindsight; and</subsection><subsection number="63A-4-208(5)(b)(ii)"> evaluate the state treasurer's investment and management decisions respecting individual assets: <subsection number="63A-4-208(5)(b)(ii)(A)"> not in isolation, but in the context of a fund portfolio as a whole; and</subsection><subsection number="63A-4-208(5)(b)(ii)(B)"> as a part of an overall investment strategy that has risk and return objectives reasonably suited to the funds.</subsection></subsection></subsection></subsection></section></part></chapter><chapter number="63A-5b"><catchline>Administration of State Facilities</catchline><part number="63A-5b-1"><catchline>General Provisions</catchline><section number="63A-5b-101"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Title.</catchline><tab/>This chapter is known as "Administration of State Facilities."</section><section number="63A-5b-102"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-5b-102(1)">"Capitol hill" means the same as that term is defined in Section <xref depth="3" refnumber="63O-1-101">63O-1-101</xref>.</subsection><subsection number="63A-5b-102(2)">"Compliance agency" means the same as that term is defined in Section <xref depth="3" refnumber="15A-1-202">15A-1-202</xref>.</subsection><subsection number="63A-5b-102(3)">"Director" means the division director, appointed under Section <xref depth="3" refnumber="63A-5b-302">63A-5b-302</xref>.</subsection><subsection number="63A-5b-102(4)">"Division" means the Division of Facilities Construction and Management created in Section <xref depth="3" refnumber="63A-5b-301">63A-5b-301</xref>.</subsection><subsection number="63A-5b-102(5)">"Institution of higher education" means the same as that term is defined in Section <xref depth="3" refnumber="53H-1-101">53H-1-101</xref>.</subsection><subsection number="63A-5b-102(6)">"Trust lands administration" means the School and Institutional Trust Lands Administration established in Section <xref depth="3" refnumber="53C-1-201">53C-1-201</xref>.</subsection><subsection number="63A-5b-102(7)">"Utah Board of Higher Education" means the Utah Board of Higher Education established in Section <xref depth="3" refnumber="53H-1-203">53H-1-203</xref>.</subsection></section></part><part number="63A-5b-3"><catchline>Division of Facilities Construction and Management</catchline><section number="63A-5b-301"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Creation -- Administration.</catchline><tab/>There is created within the department the Division of Facilities Construction and Management, to be administered by a director.</section><section number="63A-5b-302"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Director of division -- Appointment.</catchline><tab/>The executive director shall appoint the director of the division with the approval of the governor.</section><section number="63A-5b-303"><histories><history>Amended by Chapter <modchap sess="2024GS">406</modchap>, 2024 General Session</history><modyear>2024</modyear><history>Amended by Chapter <modchap sess="2024GS">425</modchap>, 2024 General Session</history><modyear>2024</modyear><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Duties and authority of division.</catchline><subsection number="63A-5b-303(1)"><subsection number="63A-5b-303(1)(a)">The division shall:<subsection number="63A-5b-303(1)(a)(i)">subject to Subsection (1)(b), supervise and control the allocation of space, in accordance with legislative directive through annual appropriations acts, other legislation, or statute, to agencies in all buildings or space owned, leased, or rented by or to the state, except as provided in Subsection (3) or as otherwise provided by statute;</subsection><subsection number="63A-5b-303(1)(a)(ii)">assure the efficient use of all building space under the division's supervision and control;</subsection><subsection number="63A-5b-303(1)(a)(iii)">acquire title to all real property, buildings, fixtures, and appurtenances for use by the state or an agency, as authorized by the Legislature through an appropriation act, other legislation, or statute, subject to Subsection (1)(c);</subsection><subsection number="63A-5b-303(1)(a)(iv)">except as otherwise provided by statute, hold title to all real property, buildings, fixtures, and appurtenances owned by the state or an agency;</subsection><subsection number="63A-5b-303(1)(a)(v)">collect and maintain all deeds, abstracts of title, and all other documents evidencing title to or an interest in property belonging to the state or to the state's departments, except institutions of higher education and the trust lands administration;</subsection><subsection number="63A-5b-303(1)(a)(vi)"><subsection number="63A-5b-303(1)(a)(vi)(A)">periodically conduct a market analysis of proposed rates and fees; and</subsection><subsection number="63A-5b-303(1)(a)(vi)(B)">include in a market analysis a comparison of the division's rates and fees with the rates and fees of other public or private sector providers of comparable services, if rates and fees for comparable services are reasonably available;</subsection></subsection><subsection number="63A-5b-303(1)(a)(vii)">fulfill the division's responsibilities under Part 10, Energy Conservation and Efficiency, including responsibilitiesto implement the state building energy efficiency program under Section <xref depth="3" refnumber="63A-5b-1002">63A-5b-1002</xref>; </subsection><subsection number="63A-5b-303(1)(a)(viii)">except as provided in Subsection (2)(c), convey, lease, or dispose of division-owned real property for fair market value, as determined by the division;</subsection><subsection number="63A-5b-303(1)(a)(ix)">administer grants from the Olympic and Paralympic Venues Grant Fund created in Section <xref depth="3" refnumber="63G-28-302">63G-28-302</xref> and provide reports to the Olympic and Paralympic Winter Games Coordination Committee as provided in Section <xref depth="3" refnumber="63G-28-202">63G-28-202</xref> and Section <xref depth="3" refnumber="63G-28-204">63G-28-204</xref>; and</subsection><subsection number="63A-5b-303(1)(a)(x)">take all other action that the division is required to do under this chapter or other applicable statute.</subsection></subsection><subsection number="63A-5b-303(1)(b)">In making an allocation of space under Subsection (1)(a)(i), the division shall conduct one or more studies to determine the actual needs of each agency.</subsection><subsection number="63A-5b-303(1)(c)">The division may, without legislative approval, acquire title to real property for use by the state or an agency if:<subsection number="63A-5b-303(1)(c)(i)">the acquisition cost does not exceed $500,000, as estimated by the division; or</subsection><subsection number="63A-5b-303(1)(c)(ii)">the real property is part or all of the consideration received in exchange for division-owned real property conveyed, leased, or disposed of under Subsection (1)(a)(viii).</subsection></subsection></subsection><subsection number="63A-5b-303(2)">The division may:<subsection number="63A-5b-303(2)(a)">sue and be sued;</subsection><subsection number="63A-5b-303(2)(b)">as authorized by the Legislature, buy, lease, or otherwise acquire, by exchange or otherwise, and hold real or personal property necessary for the discharge of the division's duties; </subsection><subsection number="63A-5b-303(2)(c)">convey, lease, or dispose of vacant division-owned real property for less than fair market value, subject to the requirements of Part 9, Disposal of Division-owned Real Property; and</subsection><subsection number="63A-5b-303(2)(d)">take all other action necessary for carrying out the purposes of this chapter.</subsection></subsection><subsection number="63A-5b-303(3)"><subsection number="63A-5b-303(3)(a)">The division may not supervise or control the allocation of space for an entity in the public education system.</subsection><subsection number="63A-5b-303(3)(b)">The division may not supervise or control capitol hill or any part of capitol hill.</subsection><subsection number="63A-5b-303(3)(c)"><subsection number="63A-5b-303(3)(c)(i)">Subject to Subsection (3)(c)(ii), the supervision and control of the allocation of space for an institution of higher education is reserved to the Utah Board of Higher Education.</subsection><subsection number="63A-5b-303(3)(c)(ii)">The Utah Board of Higher Education shall consult and cooperate with the division in the establishment and enforcement of standards for the supervision and control of the allocation of space for an institution of higher education.</subsection></subsection><subsection number="63A-5b-303(3)(d)"><subsection number="63A-5b-303(3)(d)(i)">Subject to Subsection (3)(d)(ii), the supervision and control of the allocation of space for the courts of record listed in Subsection <xref depth="3" refnumber="78A-1-101">78A-1-101</xref>(1) is reserved to the Administrative Office of the Courts described in Section <xref depth="3" refnumber="78A-2-108">78A-2-108</xref>.</subsection><subsection number="63A-5b-303(3)(d)(ii)">The Administrative Office of the Courts shall consult and cooperate with the division in the establishment and enforcement of standards for the supervision and control of the allocation of space for the courts of record listed in Subsection <xref depth="3" refnumber="78A-1-101">78A-1-101</xref>(1).</subsection></subsection></subsection><subsection number="63A-5b-303(4)">Before the division charges a rate, fee, or other amount for a service provided by the division's internal service fund to an executive branch agency, or to a service subscriber other than an executive branch agency, the division shall:<subsection number="63A-5b-303(4)(a)">submit an analysis of the proposed rate, fee, or other amount to the rate committee created in Section <xref depth="3" refnumber="63A-1-114">63A-1-114</xref>; and</subsection><subsection number="63A-5b-303(4)(b)">obtain the approval of the Legislature as required by Section <xref depth="3" refnumber="63J-1-410">63J-1-410</xref> or <xref depth="3" refnumber="63J-1-504">63J-1-504</xref>.</subsection></subsection></section><section number="63A-5b-304"><histories><history>Amended by Chapter <modchap sess="2023GS">200</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Agencies authorized to hold title -- Transfer of real property to a government entity.</catchline><subsection number="63A-5b-304(1)"> As used in this section: <subsection number="63A-5b-304(1)(a)"> "Agency property" means real property, as described in Subsection <xref depth="4" refnumber="63A-5b-304(2)" start="0">(2)</xref>, that:<subsection number="63A-5b-304(1)(a)(i)"> is owned by a title agency; and</subsection><subsection number="63A-5b-304(1)(a)(ii)"> the title agency no longer uses or needs.</subsection></subsection><subsection number="63A-5b-304(1)(b)"> "Government entity" means:<subsection number="63A-5b-304(1)(b)(i)"> a local government entity, as defined in Section <xref depth="3" refnumber="63A-5b-901" start="0">63A-5b-901</xref>; or</subsection><subsection number="63A-5b-304(1)(b)(ii)"> a state agency, as defined in Section <xref depth="3" refnumber="63A-5b-901" start="0">63A-5b-901</xref>.</subsection></subsection><subsection number="63A-5b-304(1)(c)"> "Title agency" means an agency listed in Subsection <xref depth="4" refnumber="63A-5b-304(2)" start="0">(2)</xref>.</subsection></subsection><subsection number="63A-5b-304(2)"> Notwithstanding Section <xref depth="3" refnumber="63A-5b-303" start="0">63A-5b-303</xref>, an agency may hold title to real property that the agency occupies for a purpose other than the agency's administrative offices, if the agency is: <subsection number="63A-5b-304(2)(a)"> the Department of Transportation;</subsection><subsection number="63A-5b-304(2)(b)"> the Department of Natural Resources;</subsection><subsection number="63A-5b-304(2)(c)"> the Department of Workforce Services;</subsection><subsection number="63A-5b-304(2)(d)"> the Division of Forestry, Fire, and State Lands;</subsection><subsection number="63A-5b-304(2)(e)"> the Utah National Guard;</subsection><subsection number="63A-5b-304(2)(f)"> an area vocational center or other institution administered by the State Board of Education;</subsection><subsection number="63A-5b-304(2)(g)"> the trust lands administration; or</subsection><subsection number="63A-5b-304(2)(h)"> an institution of higher education.</subsection></subsection><subsection number="63A-5b-304(3)"> A title agency is not required to obtain an appraisal of agency property the title agency intends to transfer to a government entity if: <subsection number="63A-5b-304(3)(a)"> the director of the title agency determines that the transfer is in the best interest of the title agency and the state; and</subsection><subsection number="63A-5b-304(3)(b)"> the government entity to which ownership of the agency property is transferred will use the property for a public purpose.</subsection></subsection><subsection number="63A-5b-304(4)"> Subsection <xref depth="4" refnumber="63A-5b-304(3)" start="0">(3)</xref> does not apply if the title agency is required by law to receive fair market value in exchange for a transfer of agency property to a government entity.</subsection></section><section number="63A-5b-305"><histories><history>Amended by Chapter <modchap sess="2025GS">399</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Duties and authority of director.</catchline><subsection number="63A-5b-305(1)">The director shall:<subsection number="63A-5b-305(1)(a)">administer the division's duties and responsibilities;</subsection><subsection number="63A-5b-305(1)(b)">report all property acquired by the state, except property acquired by an institution of higher education or the trust lands administration, to the director of the Division of Finance for inclusion in the state's financial records;</subsection><subsection number="63A-5b-305(1)(c)">after receiving the notice required under Subsection <xref refnumber="10-2-903(3)(b)" depth="4">10-2-903(3)(b)</xref>, file a written protest at or before the public hearing under Subsection <xref refnumber="10-2-903(2)(b)" depth="4">10-2-903(2)(b)</xref>, if:<subsection number="63A-5b-305(1)(c)(i)">it is in the best interest of the state to protest the boundary adjustment; or</subsection><subsection number="63A-5b-305(1)(c)(ii)">the Legislature instructs the director to protest the boundary adjustment; and</subsection></subsection><subsection number="63A-5b-305(1)(d)">take all other action that the director is required to take under this chapter or other applicable statute.</subsection></subsection><subsection number="63A-5b-305(2)">The director may:<subsection number="63A-5b-305(2)(a)">create forms and make policies necessary for the division or director to perform the division or director's duties;</subsection><subsection number="63A-5b-305(2)(b)"><subsection number="63A-5b-305(2)(b)(i)">hire or otherwise procure assistance and service, professional, skilled, or otherwise, necessary to carry out the director's duties under this chapter; and</subsection><subsection number="63A-5b-305(2)(b)(ii)">expend funds provided for the purpose described in Subsection <xref depth="4" refnumber="63A-5b-305(2)(b)(i)" start="0">(2)(b)(i)</xref> through annual operation budget appropriations or from other nonlapsing project funds;</subsection></subsection><subsection number="63A-5b-305(2)(c)">in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, make rules necessary for the division or director to perform the division or director's duties; and</subsection><subsection number="63A-5b-305(2)(d)">take all other action necessary for carrying out the purposes of this chapter.</subsection></subsection></section></part><part number="63A-5b-4"><catchline>Development of Capital Facilities</catchline><section number="63A-5b-401"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-5b-401(1)"><subsection number="63A-5b-401(1)(a)"> "Capital development project" means:<subsection number="63A-5b-401(1)(a)(i)"> a remodeling or site or utility improvement project with a total cost of $3,500,000 or more;</subsection><subsection number="63A-5b-401(1)(a)(ii)"> a new facility with a construction cost of $500,000 or more; or</subsection><subsection number="63A-5b-401(1)(a)(iii)"> a purchase of real property if an appropriation is requested and made for the purchase.</subsection></subsection><subsection number="63A-5b-401(1)(b)"> "Capital development project" does not include a capital improvement project.</subsection></subsection><subsection number="63A-5b-401(2)"> "Capital improvement project" means: <subsection number="63A-5b-401(2)(a)"> a remodeling, alteration, replacement, repair, or site or utility improvement project:<subsection number="63A-5b-401(2)(a)(i)"> with a total cost of less than $3,500,000; or</subsection><subsection number="63A-5b-401(2)(a)(ii)"><subsection number="63A-5b-401(2)(a)(ii)(A)"> with a total cost of $3,500,000 or more; and</subsection><subsection number="63A-5b-401(2)(a)(ii)(B)"> that will be paid for with funds that are not state funds;</subsection></subsection></subsection><subsection number="63A-5b-401(2)(b)"> a utility infrastructure improvement project that:<subsection number="63A-5b-401(2)(b)(i)"> has a total cost of less than $7,000,000;</subsection><subsection number="63A-5b-401(2)(b)(ii)"> consists of two or more projects that, if done separately, would each cost less than $3,500,000; and</subsection><subsection number="63A-5b-401(2)(b)(iii)"> the division determines is more cost effective or feasible to be completed as a single project; or</subsection></subsection><subsection number="63A-5b-401(2)(c)"> a new facility with a total construction cost of less than $500,000.</subsection></subsection><subsection number="63A-5b-401(3)"><subsection number="63A-5b-401(3)(a)"> "New facility" means a new building constructed on state property regardless of the source of the funding that pays for construction of the new building.</subsection><subsection number="63A-5b-401(3)(b)"> "New facility" includes:<subsection number="63A-5b-401(3)(b)(i)"> an addition to an existing building; and</subsection><subsection number="63A-5b-401(3)(b)(ii)"> the enclosure of space that was not previously fully enclosed.</subsection></subsection><subsection number="63A-5b-401(3)(c)"> "New facility" does not include:<subsection number="63A-5b-401(3)(c)(i)"> the replacement of state-owned space that is demolished or that is otherwise removed from state use, if the total construction cost of the replacement space is less than $3,500,000; or</subsection><subsection number="63A-5b-401(3)(c)(ii)"> the construction of facilities that do not fully enclose a space.</subsection></subsection></subsection><subsection number="63A-5b-401(4)"> "Replacement cost" means, as determined by the Division of Risk Management: <subsection number="63A-5b-401(4)(a)"> for state facilities, excluding auxiliary facilities as defined by the director, the cost to replace those facilities; and</subsection><subsection number="63A-5b-401(4)(b)"> for infrastructure, as defined by the director, the cost to replace the infrastructure.</subsection></subsection><subsection number="63A-5b-401(5)"> "State funds" means public money appropriated by the Legislature.</subsection></section><section number="63A-5b-402"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Capital development process -- Approval requirements.</catchline><subsection number="63A-5b-402(1)"> Except as provided in Section <xref depth="3" refnumber="63A-5b-404" start="0">63A-5b-404</xref>, the division shall, on behalf of all agencies, submit capital development project recommendations and priorities to the Legislature for approval and prioritization.</subsection><subsection number="63A-5b-402(2)"> An agency that requests an appropriation for a capital development project shall submit to the division for transmission to the Legislature a capital development project request and a feasibility study relating to the capital development project.</subsection><subsection number="63A-5b-402(3)"><subsection number="63A-5b-402(3)(a)"> The division shall, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, make rules that establish standards and requirements for a capital development project request and feasibility study.</subsection><subsection number="63A-5b-402(3)(b)"> The rules shall include:<subsection number="63A-5b-402(3)(b)(i)"> a deadline by which an agency is required to submit a capital development project request;</subsection><subsection number="63A-5b-402(3)(b)(ii)"> conditions under which an agency may modify the agency's capital development project request after the agency submits the request, and requirements applicable to a modification; and</subsection><subsection number="63A-5b-402(3)(b)(iii)"> requirements for the contents of a feasibility study, including: <subsection number="63A-5b-402(3)(b)(iii)(A)"> the need for the capital development project;</subsection><subsection number="63A-5b-402(3)(b)(iii)(B)"> the appropriateness of the scope of the capital development project;</subsection><subsection number="63A-5b-402(3)(b)(iii)(C)"> any private funding for the capital development project; and</subsection><subsection number="63A-5b-402(3)(b)(iii)(D)"> the economic and community impacts of the capital development project.</subsection></subsection></subsection></subsection><subsection number="63A-5b-402(4)"> The division shall verify the completion and accuracy of a feasibility study that an agency submits under Subsection <xref depth="4" refnumber="63A-5b-402(2)" start="0">(2)</xref> prior to submitting capital development project recommendations and priorities under Subsection <xref depth="4" refnumber="63A-5b-402(1)" start="0">(1)</xref>.</subsection></section><section number="63A-5b-403"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Institutions of higher education -- Capital development projects -- Dedicated and nondedicated projects -- Recommendations and prioritization.</catchline><subsection number="63A-5b-403(1)">As used in this section:<subsection number="63A-5b-403(1)(a)">"Dedicated project" has the same meaning as that term is defined in:<subsection number="63A-5b-403(1)(a)(i)">Section <xref depth="3" refnumber="53H-9-601">53H-9-601</xref>, for a capital development project under Title <xref depth="2" refnumber="53H-9-6">53H, Chapter 9, Part 6</xref>, Technical College Leasing and Capital Development; or</subsection><subsection number="63A-5b-403(1)(a)(ii)">Section <xref depth="3" refnumber="53H-9-501">53H-9-501</xref>, for a capital development project under Title <xref depth="2" refnumber="53H-9-5">53H, Chapter 9, Part 5</xref>, General Capital Developments.</subsection></subsection><subsection number="63A-5b-403(1)(b)">"Nondedicated project" has the same meaning as that term is defined in:<subsection number="63A-5b-403(1)(b)(i)">Section <xref depth="3" refnumber="53H-9-601">53H-9-601</xref>, for a capital development project under Title <xref depth="2" refnumber="53H-9-6">53H, Chapter 9, Part 6</xref>, Technical College Leasing and Capital Development; or</subsection><subsection number="63A-5b-403(1)(b)(ii)">Section <xref depth="3" refnumber="53H-9-501">53H-9-501</xref>, for a capital development project under Title <xref depth="2" refnumber="53H-9-5">53H, Chapter 9, Part 5</xref>, General Capital Developments.</subsection></subsection></subsection><subsection number="63A-5b-403(2)"><subsection number="63A-5b-403(2)(a)">The division shall submit recommendations to the Legislature in accordance with:<subsection number="63A-5b-403(2)(a)(i)">Section <xref depth="3" refnumber="53H-9-604">53H-9-604</xref>, for a dedicated project under Title <xref depth="2" refnumber="53H-9-6">53H, Chapter 9, Part 6</xref>, Technical College Leasing and Capital Development; or</subsection><subsection number="63A-5b-403(2)(a)(ii)">Section <xref depth="3" refnumber="53H-9-504">53H-9-504</xref>, for a dedicated project under Title <xref depth="2" refnumber="53H-9-5">53H, Chapter 9, Part 5</xref>, General Capital Developments.</subsection></subsection><subsection number="63A-5b-403(2)(b)">A dedicated project is not subject to prioritization by the division.</subsection></subsection><subsection number="63A-5b-403(3)"><subsection number="63A-5b-403(3)(a)">The division shall prioritize nondedicated projects in accordance with:<subsection number="63A-5b-403(3)(a)(i)">Section <xref depth="3" refnumber="63A-5b-402" start="0">63A-5b-402</xref>; and</subsection><subsection number="63A-5b-403(3)(a)(ii)"><subsection number="63A-5b-403(3)(a)(ii)(A)">Section <xref depth="3" refnumber="53H-9-604">53H-9-604</xref>, for a nondedicated project under Title <xref depth="2" refnumber="53H-9-6">53H, Chapter 9, Part 6</xref>, Technical College Leasing and Capital Development; or</subsection><subsection number="63A-5b-403(3)(a)(ii)(B)">Section <xref depth="3" refnumber="53H-9-504">53H-9-504</xref>, for a nondedicated project under Title <xref depth="2" refnumber="53H-9-5">53H, Chapter 9, Part 5</xref>, General Capital Developments.</subsection></subsection></subsection><subsection number="63A-5b-403(3)(b)">In the division's scoring process for prioritizing nondedicated projects, the division shall give more weight to a request that is designated as a higher priority by the Utah Board of Higher Education than a request that is designated as a lower priority by the Utah Board of Higher Education only for determining the order of prioritization among requests submitted by the Utah Board of Higher Education.</subsection></subsection><subsection number="63A-5b-403(4)">The division shall require that an institution of higher education that submits a request for a capital development project address whether and how, as a result of the project, the institution of higher education will:<subsection number="63A-5b-403(4)(a)">offer courses or other resources that will help meet demand for jobs, training, and employment in the current market and the projected market for the next five years;</subsection><subsection number="63A-5b-403(4)(b)">respond to individual skilled and technical job demand over the next three, five, and 10 years;</subsection><subsection number="63A-5b-403(4)(c)">respond to industry demands for trained workers;</subsection><subsection number="63A-5b-403(4)(d)">help meet commitments made by the Governor's Office of Economic Opportunity, including relating to training and incentives;</subsection><subsection number="63A-5b-403(4)(e)">respond to changing needs in the economy; and</subsection><subsection number="63A-5b-403(4)(f)">respond to demands for online or in-class instruction, based on demographics.</subsection></subsection><subsection number="63A-5b-403(5)">The division shall:<subsection number="63A-5b-403(5)(a)"><subsection number="63A-5b-403(5)(a)(i)">assist institutions of higher education in providing the information required by Subsection <xref depth="4" refnumber="63A-5b-403(4)" start="0">(4)</xref>; and</subsection><subsection number="63A-5b-403(5)(a)(ii)">verify the completion and accuracy of the information submitted by an institution of higher education under Subsection <xref depth="4" refnumber="63A-5b-403(4)" start="0">(4)</xref>;</subsection></subsection><subsection number="63A-5b-403(5)(b)">assist the Utah Board of Higher Education to fulfill the requirements of Section <xref depth="3" refnumber="53H-9-603">53H-9-603</xref> in connection with the finding that the division is required to make under Subsection <xref depth="4" refnumber="53H-9-603(4)(b)">53H-9-603(4)(b)</xref>; and</subsection><subsection number="63A-5b-403(5)(c)">assist the Utah Board of Higher Education in submitting a list of dedicated projects to the division for approval and nondedicated projects to the division for recommendation and prioritization pursuant to Section <xref depth="3" refnumber="53H-9-504">53H-9-504</xref>.</subsection></subsection></section><section number="63A-5b-404"><histories><history>Amended by Chapter <modchap sess="2025GS">271</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Exceptions to requirement of legislative approval for capital development projects.</catchline><subsection number="63A-5b-404(1)"><subsection number="63A-5b-404(1)(a)">Except as provided in this section, a capital development project may not be constructed on state property without legislative approval.</subsection><subsection number="63A-5b-404(1)(b)">The division may authorize a capital development project on state property without legislative approval only as provided in this section.</subsection></subsection><subsection number="63A-5b-404(2)"><subsection number="63A-5b-404(2)(a)">Legislative approval is not required for a capital development project that consists of the design or construction of a new facility if:<subsection number="63A-5b-404(2)(a)(i)">the division determines that the requesting agency has provided adequate assurance that state funds will not be used for the design or construction of the facility;</subsection><subsection number="63A-5b-404(2)(a)(ii)">the agency provides to the division a written document, signed by the head of the agency:<subsection number="63A-5b-404(2)(a)(ii)(A)">stating that funding or a revenue stream is in place, or will be in place before the project is completed, to ensure that increased state funding will not be required to cover the cost of operations and maintenance for the resulting facility or for immediate or future capital improvements; and</subsection><subsection number="63A-5b-404(2)(a)(ii)(B)">detailing the source of the funding that will be used for the cost of operations and maintenance and for immediate and future capital improvements to the resulting facility; and</subsection></subsection><subsection number="63A-5b-404(2)(a)(iii)">the division determines that the use of the state property:<subsection number="63A-5b-404(2)(a)(iii)(A)">is appropriate and consistent with the master plan for the property; and</subsection><subsection number="63A-5b-404(2)(a)(iii)(B)">will not create an adverse impact on the state.</subsection></subsection></subsection><subsection number="63A-5b-404(2)(b)">For a facility constructed without legislative approval under Subsection <xref depth="4" refnumber="63A-5b-404(2)(a)" start="0">(2)(a)</xref>, an agency may not request:<subsection number="63A-5b-404(2)(b)(i)">increased state funds for operations and maintenance; or</subsection><subsection number="63A-5b-404(2)(b)(ii)">increased state capital improvement funding.</subsection></subsection></subsection><subsection number="63A-5b-404(3)">Legislative approval is not required for:<subsection number="63A-5b-404(3)(a)">a facility:<subsection number="63A-5b-404(3)(a)(i)">to be built with funds other than state funds and owned by an entity other than a state entity; and</subsection><subsection number="63A-5b-404(3)(a)(ii)">that is within a research park area at the University of Utah or Utah State University;</subsection></subsection><subsection number="63A-5b-404(3)(b)">a facility to be built at This is the Place State Park by the This is the Place Foundation with funds of the This is the Place Foundation or with donated services or materials and that may include grant money from the state;</subsection><subsection number="63A-5b-404(3)(c)">a project that:<subsection number="63A-5b-404(3)(c)(i)">is funded by the Uintah Basin Revitalization Fund or the Navajo Revitalization Fund; and</subsection><subsection number="63A-5b-404(3)(c)(ii)">does not provide a new facility for an agency or institution of higher education; or</subsection></subsection><subsection number="63A-5b-404(3)(d)">a project on school and institutional trust lands that:<subsection number="63A-5b-404(3)(d)(i)">is funded by the trust lands administration from the Land Grant Management Fund; and</subsection><subsection number="63A-5b-404(3)(d)(ii)">does not fund construction of a new facility for an agency or institution of higher education.</subsection></subsection></subsection><subsection number="63A-5b-404(4)"><subsection number="63A-5b-404(4)(a)">Legislative approval is not required for a capital development project to be built for the Department of Transportation resulting from:<subsection number="63A-5b-404(4)(a)(i)">an exchange of real property under Section <xref depth="3" refnumber="72-5-111" start="0">72-5-111</xref>; or</subsection><subsection number="63A-5b-404(4)(a)(ii)">a sale or exchange of real property from a maintenance facility if the proceeds from the sale of the real property are used for, or the real property is exchanged for:<subsection number="63A-5b-404(4)(a)(ii)(A)">real property for another maintenance facility; or</subsection><subsection number="63A-5b-404(4)(a)(ii)(B)">another maintenance facility, including improvements for a maintenance facility.</subsection></subsection></subsection><subsection number="63A-5b-404(4)(b)">If the Department of Transportation approves a sale or exchange under Subsection <xref depth="4" refnumber="63A-5b-404(4)(a)" start="0">(4)(a)</xref> for a capital development project subject to the board's approval, the Department of Transportation shall notify the president of the Senate, the speaker of the House of Representatives, and the cochairs of the Transportation and Infrastructure Appropriations Subcommittee of the Legislature's Joint Appropriations Committee about any new facilities to be built or improved.</subsection></subsection></section><section number="63A-5b-405"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Capital improvement projects.</catchline><subsection number="63A-5b-405(1)"><subsection number="63A-5b-405(1)(a)"> On or before January 15 of each year, the division shall, on behalf of all agencies, submit a list of anticipated capital improvement project requirements to the Legislature.</subsection><subsection number="63A-5b-405(1)(b)"> The division shall ensure that the capital improvements project list identifies:<subsection number="63A-5b-405(1)(b)(i)"> each single capital improvement project that costs more than $1,000,000;</subsection><subsection number="63A-5b-405(1)(b)(ii)"> each multiple capital improvement project within a single building or facility that collectively costs more than $1,000,000;</subsection><subsection number="63A-5b-405(1)(b)(iii)"> each single capital improvement project that will be constructed over multiple years with a yearly cost of $1,000,000 or more and an aggregate cost of more than $3,500,000;</subsection><subsection number="63A-5b-405(1)(b)(iv)"> each multiple capital improvement project within a single building or facility with a yearly cost of $1,000,000 or more and an aggregate cost of more than $3,500,000;</subsection><subsection number="63A-5b-405(1)(b)(v)"> each single capital improvement project previously reported to the Legislature as a capital improvement project under $1,000,000 that, because of an increase in costs or scope of work, will now cost more than $1,000,000;</subsection><subsection number="63A-5b-405(1)(b)(vi)"> each multiple capital improvement project within a single building or facility previously reported to the Legislature as a capital improvement project under $1,000,000 that, because of an increase in costs or scope of work, will now cost more than $1,000,000; and</subsection><subsection number="63A-5b-405(1)(b)(vii)"> each capital improvement project described in Subsection <xref depth="4" refnumber="63A-5b-401(3)(c)" start="0">63A-5b-401(3)(c)</xref>.</subsection></subsection></subsection><subsection number="63A-5b-405(2)"><subsection number="63A-5b-405(2)(a)"> Unless otherwise directed by the Legislature, the division shall prioritize capital improvement projects on the capital improvement project list up to the level of appropriation made by the Legislature.</subsection><subsection number="63A-5b-405(2)(b)"> In prioritizing capital improvement projects, the division shall consider the results of facility evaluations completed by an architect or engineer as stipulated by the division's facilities maintenance standards.</subsection><subsection number="63A-5b-405(2)(c)"> In prioritizing capital improvement projects, the division shall allocate at least 90% of the funds that the Legislature appropriates for capital improvement projects to:<subsection number="63A-5b-405(2)(c)(i)"> capital improvement projects that address: <subsection number="63A-5b-405(2)(c)(i)(A)"> a structural issue;</subsection><subsection number="63A-5b-405(2)(c)(i)(B)"> fire safety;</subsection><subsection number="63A-5b-405(2)(c)(i)(C)"> a code violation; or</subsection><subsection number="63A-5b-405(2)(c)(i)(D)"> any issue that impacts health and safety;</subsection></subsection><subsection number="63A-5b-405(2)(c)(ii)"> capital improvement projects that upgrade: <subsection number="63A-5b-405(2)(c)(ii)(A)"> an HVAC system;</subsection><subsection number="63A-5b-405(2)(c)(ii)(B)"> an electrical system;</subsection><subsection number="63A-5b-405(2)(c)(ii)(C)"> essential equipment;</subsection><subsection number="63A-5b-405(2)(c)(ii)(D)"> an essential building component; or</subsection><subsection number="63A-5b-405(2)(c)(ii)(E)"> infrastructure, including a utility tunnel, water line, gas line, sewer line, roof, parking lot, or road; or</subsection></subsection><subsection number="63A-5b-405(2)(c)(iii)"> capital improvement projects that demolish and replace an existing building that is in extensive disrepair and cannot be fixed by repair or maintenance.</subsection></subsection><subsection number="63A-5b-405(2)(d)"> In prioritizing capital improvement projects, the division may not allocate more than 10% of the funds that the Legislature appropriates for capital improvement projects to:<subsection number="63A-5b-405(2)(d)(i)"> remodeling and aesthetic upgrades to meet state programmatic needs; or</subsection><subsection number="63A-5b-405(2)(d)(ii)"> construct an addition to an existing building or facility.</subsection></subsection></subsection><subsection number="63A-5b-405(3)"> The division may require an entity that benefits from a capital improvement project to repay the capital improvement funds from savings that result from the capital improvement project.</subsection><subsection number="63A-5b-405(4)"> The division may provide capital improvement project funding to a single project or to multiple projects within a single building or facility, even if the total cost of the project or multiple projects is $3,500,000 or more, if: <subsection number="63A-5b-405(4)(a)"> the capital improvement project is a project described in Subsection <xref depth="4" refnumber="63A-5b-401(3)(c)" start="0">63A-5b-401(3)(c)</xref>; and</subsection><subsection number="63A-5b-405(4)(b)"> the Legislature has not refused to fund the project with capital improvement project funds.</subsection></subsection><subsection number="63A-5b-405(5)"><subsection number="63A-5b-405(5)(a)"> In developing the capital improvement project list and priorities, the division shall require each agency that requests an appropriation for a capital improvement project to:<subsection number="63A-5b-405(5)(a)(i)"> submit a capital improvement project request; and</subsection><subsection number="63A-5b-405(5)(a)(ii)"> complete and submit a project scoping document.</subsection></subsection><subsection number="63A-5b-405(5)(b)"> A project scoping document under Subsection <xref depth="4" refnumber="63A-5b-405(5)(a)(ii)" start="0">(5)(a)(ii)</xref> shall address:<subsection number="63A-5b-405(5)(b)(i)"> the need for the capital improvement project; and</subsection><subsection number="63A-5b-405(5)(b)(ii)"> the appropriateness of the scope of the capital improvement project.</subsection></subsection><subsection number="63A-5b-405(5)(c)"> The division shall verify the completion and accuracy of a project scoping document that an agency submits under Subsection <xref depth="4" refnumber="63A-5b-405(5)(a)(ii)" start="0">(5)(a)(ii)</xref>.</subsection></subsection><subsection number="63A-5b-405(6)"> Except for this Subsection <xref depth="4" refnumber="63A-5b-405(6)" start="0">(6)</xref>, this section does not apply to a capital improvement project described in Subsection <xref depth="4" refnumber="63A-5b-401(2)(a)(ii)" start="0">63A-5b-401(2)(a)(ii)</xref>.</subsection></section><section number="63A-5b-406"><histories><history>Amended by Chapter <modchap sess="2022GS">456</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Limitations on new projects.</catchline><subsection number="63A-5b-406(1)"> The Legislature may authorize: <subsection number="63A-5b-406(1)(a)"> the total square footage to be occupied by each agency; and</subsection><subsection number="63A-5b-406(1)(b)"> the total square footage and total cost of lease space for each agency.</subsection></subsection><subsection number="63A-5b-406(2)"> If construction of a new building or facility will require an immediate or future increase in state funding for operations and maintenance or for capital improvements, the Legislature may not authorize the new building or facility until the Legislature appropriates funds for: <subsection number="63A-5b-406(2)(a)"> the portion of operations and maintenance, if any, that will require an immediate or future increase in state funding; and</subsection><subsection number="63A-5b-406(2)(b)"> the portion of capital improvements, if any, that will require an immediate or future increase in state funding.</subsection></subsection><subsection number="63A-5b-406(3)"><subsection number="63A-5b-406(3)(a)"> Except as provided in Subsections <xref depth="4" refnumber="63A-5b-406(3)(b)" start="0">(3)(b)</xref> and <xref depth="4" refnumber="63A-5b-406(3)(c)" start="0">(c)</xref>, the Legislature may not fund the design or construction of any new capital development project, except to complete the funding of a project for which partial funding has been previously provided, until the Legislature has appropriated 1.1% of the replacement cost of existing state facilities and infrastructure to capital improvements.</subsection><subsection number="63A-5b-406(3)(b)"> If the Legislature determines that there exists an Income Tax Fund budget deficit, as defined in Section <xref depth="3" refnumber="63J-1-312" start="0">63J-1-312</xref>, or a General Fund budget deficit, as defined in Section <xref depth="3" refnumber="63J-1-312" start="0">63J-1-312</xref>, the Legislature may, in eliminating the deficit, reduce the amount appropriated to capital improvements to 0.9% of the replacement cost of state buildings and infrastructure.</subsection><subsection number="63A-5b-406(3)(c)"> Subsection <xref depth="4" refnumber="63A-5b-406(3)(a)" start="0">(3)(a)</xref> does not apply to a dedicated project as defined in Section <xref depth="3" refnumber="63A-5b-403" start="0">63A-5b-403</xref>.</subsection></subsection><subsection number="63A-5b-406(4)"><subsection number="63A-5b-406(4)(a)"><subsection number="63A-5b-406(4)(a)(i)"> Except as provided in Subsection <xref depth="4" refnumber="63A-5b-406(4)(a)(ii)" start="0">(4)(a)(ii)</xref>, the Legislature may not fund the design and construction of a new facility in phases over more than one year unless the Legislature approves the funding for both the design and construction by a vote of two-thirds of all the members elected to each house.</subsection><subsection number="63A-5b-406(4)(a)(ii)"> Subsection <xref depth="4" refnumber="63A-5b-406(4)(a)(i)" start="0">(4)(a)(i)</xref> does not apply to a dedicated project as defined in Section <xref depth="3" refnumber="63A-5b-403" start="0">63A-5b-403</xref>.</subsection></subsection><subsection number="63A-5b-406(4)(b)"> An agency shall receive approval from the director before the agency begins programming for a new facility:<subsection number="63A-5b-406(4)(b)(i)"> that requires legislative approval; or</subsection><subsection number="63A-5b-406(4)(b)(ii)"> to be built under Subsection <xref depth="4" refnumber="63A-5b-404(2)" start="0">63A-5b-404(2)</xref>.</subsection></subsection><subsection number="63A-5b-406(4)(c)"> The division or an agency may fund the programming of a new facility before the Legislature makes an appropriation for the new facility under Subsection <xref depth="4" refnumber="63A-5b-406(4)(a)" start="0">(4)(a)</xref>.</subsection></subsection><subsection number="63A-5b-406(5)"><subsection number="63A-5b-406(5)(a)"> The director, with the approval of the Office of the Legislative Fiscal Analyst, shall develop standard forms to present capital development project and capital improvement project cost summary data.</subsection><subsection number="63A-5b-406(5)(b)"> The director shall:<subsection number="63A-5b-406(5)(b)(i)"> within 30 days after the completion of each capital development project, submit cost summary data for the project on the standard form to the Office of the Legislative Fiscal Analyst; and</subsection><subsection number="63A-5b-406(5)(b)(ii)"> upon request, submit cost summary data for a capital improvement project to the Office of the Legislative Fiscal Analyst on the standard form.</subsection></subsection></subsection><subsection number="63A-5b-406(6)"><subsection number="63A-5b-406(6)(a)"> After the Legislature approves capital development project priorities under Section <xref depth="3" refnumber="63A-5b-402" start="0">63A-5b-402</xref> and capital improvement project priorities under Section <xref depth="3" refnumber="63A-5b-405" start="0">63A-5b-405</xref>, the director may reallocate capital development project or capital improvement project funds to address a critical need for a capital improvement project:<subsection number="63A-5b-406(6)(a)(i)"> if an emergency arises that creates an unforeseen and critical need for the capital improvement project; and</subsection><subsection number="63A-5b-406(6)(a)(ii)"> notwithstanding the requirements of <xref depth="1" refnumber="63J-1" start="0">Title 63J, Chapter 1, Budgetary Procedures Act</xref>.</subsection></subsection><subsection number="63A-5b-406(6)(b)"> The director shall report any changes the director makes in capital development project or capital improvement project allocations approved by the Legislature to:<subsection number="63A-5b-406(6)(b)(i)"> the Office of the Legislative Fiscal Analyst within 30 days after the reallocation; and</subsection><subsection number="63A-5b-406(6)(b)(ii)"> the Legislature at the Legislature's next annual general session.</subsection></subsection></subsection></section><section number="63A-5b-407"><histories><history>Amended by Chapter <modchap sess="2025GS">271</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>State Agency Capital Development Fund -- Creation -- Process.</catchline><subsection number="63A-5b-407(1)"><subsection number="63A-5b-407(1)(a)">There is created a capital projects fund known as the State Agency Capital Development Fund.</subsection><subsection number="63A-5b-407(1)(b)">The State Agency Capital Development Fund and this section do not apply to an institution of higher education.</subsection></subsection><subsection number="63A-5b-407(2)">The State Agency Capital Development Fund is funded from the following sources:<subsection number="63A-5b-407(2)(a)">one-time appropriations made to the State Agency Capital Development Fund by the Legislature;</subsection><subsection number="63A-5b-407(2)(b)">ongoing appropriations made by the Legislature; or</subsection><subsection number="63A-5b-407(2)(c)">revenue received from the sale, lease, or disposition of any state agency building or property associated with the implementation of the Statewide Master Plan for State Agencies as described in Subsection <xref depth="4" refnumber="63A-5b-407(7)" start="0">(7)</xref>.</subsection></subsection><subsection number="63A-5b-407(3)">Subject to Subsection <xref depth="4" refnumber="63A-5b-407(4)" start="0">(4)</xref>, and subject to appropriation by the Legislature, the division may use the money deposited into the State Agency Capital Development Fund for capital development projects, capital improvement projects, and to design, renovate, or construct facilities for state agencies.</subsection><subsection number="63A-5b-407(4)"><subsection number="63A-5b-407(4)(a)">Before the division spends or commits money from the State Agency Capital Development Fund, in accordance with Sections <xref depth="3" refnumber="63A-5b-402" start="0">63A-5b-402</xref>, <xref depth="3" refnumber="63A-5b-405" start="0">63A-5b-405</xref>, and <xref depth="3" refnumber="63A-5b-501" start="0">63A-5b-501</xref>, the division shall present to the Transportation and Infrastructure Appropriations Subcommittee:<subsection number="63A-5b-407(4)(a)(i)">a description of each project for which the division will spend the money; and</subsection><subsection number="63A-5b-407(4)(a)(ii)">the amount of money needed for each project.</subsection></subsection><subsection number="63A-5b-407(4)(b)">Following a presentation described in Subsection <xref depth="4" refnumber="63A-5b-407(4)(a)" start="0">(4)(a)</xref>, the Transportation and Infrastructure Appropriations Subcommittee shall recommend to the Legislature appropriations of money from the State Agency Capital Development Fund to the division for approved projects in the division's plan.</subsection><subsection number="63A-5b-407(4)(c)">In accordance with this section, the division is required to receive legislative approval through an appropriations act in order to expend money in the State Agency Capital Development Fund for a capital development project.</subsection></subsection><subsection number="63A-5b-407(5)">In the 2024 General Session of the Legislature, and each year thereafter, and in accordance with Sections <xref depth="3" refnumber="63A-5b-402" start="0">63A-5b-402</xref>, <xref depth="3" refnumber="63A-5b-405" start="0">63A-5b-405</xref>, and <xref depth="3" refnumber="63A-5b-501" start="0">63A-5b-501</xref>, the division shall present a five-year building plan to the Transportation and Infrastructure Appropriations Subcommittee that describes the division's anticipated plan for designing, renovating, or building state agency facilities.</subsection><subsection number="63A-5b-407(6)">The division may not submit a request to the Transportation and Infrastructure Appropriations Subcommittee for funding from the State Agency Capital Development Fund unless:<subsection number="63A-5b-407(6)(a)">the project complies with the Statewide Master Plan for State Agencies; and</subsection><subsection number="63A-5b-407(6)(b)">the division first obtains approval from the Governor's Office of Planning and Budget.</subsection></subsection><subsection number="63A-5b-407(7)">If a building is vacated by an agency and the agency moves to another building, proceeds from the sale or lease of the vacated building:<subsection number="63A-5b-407(7)(a)">may not be used by the agency or otherwise absorbed into the agency's budget; and</subsection><subsection number="63A-5b-407(7)(b)">shall be deposited into the State Agency Capital Development Fund described in this section.</subsection></subsection></section></part><part number="63A-5b-5"><catchline>Planning and Programming</catchline><section number="63A-5b-501"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Five-year building plan.</catchline><subsection number="63A-5b-501(1)"> The director shall: <subsection number="63A-5b-501(1)(a)"> in cooperation with agencies, prepare a master plan of structures built or contemplated;</subsection><subsection number="63A-5b-501(1)(b)"> submit to the governor and the Legislature a comprehensive five-year building plan for the state containing the information required by Subsection <xref depth="4" refnumber="63A-5b-501(2)" start="0">(2)</xref>;</subsection><subsection number="63A-5b-501(1)(c)"> amend and keep current the five-year building plan that complies with the requirements described in Subsection <xref depth="4" refnumber="63A-5b-501(2)" start="0">(2)</xref>, for submission to the governor and subsequent legislatures; and</subsection><subsection number="63A-5b-501(1)(d)"> as part of the long-range plan, recommend to the governor and Legislature any changes in the law that are necessary to ensure an effective, well-coordinated building program for all agencies.</subsection></subsection><subsection number="63A-5b-501(2)"><subsection number="63A-5b-501(2)(a)"> The director shall ensure that the five-year building plan required by Subsection <xref depth="4" refnumber="63A-5b-501(1)(b)" start="0">(1)(b)</xref> includes:<subsection number="63A-5b-501(2)(a)(i)"> a list that prioritizes construction of new buildings for all structures built or contemplated based upon each agency's present and future needs;</subsection><subsection number="63A-5b-501(2)(a)(ii)"> information and space use data for all state-owned and leased facilities;</subsection><subsection number="63A-5b-501(2)(a)(iii)"> substantiating data to support the adequacy of any projected plans;</subsection><subsection number="63A-5b-501(2)(a)(iv)"> a summary of all statewide contingency reserve and project reserve balances as of the end of the most recent fiscal year;</subsection><subsection number="63A-5b-501(2)(a)(v)"> a list of buildings that have completed a comprehensive facility evaluation by an architect or engineer or are scheduled to have an evaluation;</subsection><subsection number="63A-5b-501(2)(a)(vi)"> for those buildings that have completed the evaluation, the estimated costs of needed improvements; and</subsection><subsection number="63A-5b-501(2)(a)(vii)"> for projects recommended in the first two years of the five-year building plan: <subsection number="63A-5b-501(2)(a)(vii)(A)"> detailed estimates of the cost of each project;</subsection><subsection number="63A-5b-501(2)(a)(vii)(B)"> the estimated cost to operate and maintain the building or facility on an annual basis;</subsection><subsection number="63A-5b-501(2)(a)(vii)(C)"> the cost of capital improvements to the building or facility, estimated at 1.1% of the replacement cost of the building or facility, on an annual basis;</subsection><subsection number="63A-5b-501(2)(a)(vii)(D)"> the estimated number of new agency full-time employees expected to be housed in the building or facility;</subsection><subsection number="63A-5b-501(2)(a)(vii)(E)"> the estimated cost of new or expanded programs and personnel expected to be housed in the building or facility;</subsection><subsection number="63A-5b-501(2)(a)(vii)(F)"> the estimated lifespan of the building with associated costs for major component replacement over the life of the building; and</subsection><subsection number="63A-5b-501(2)(a)(vii)(G)"> the estimated cost of any required support facilities.</subsection></subsection></subsection><subsection number="63A-5b-501(2)(b)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director may make rules prescribing the format for submitting the information required by this Subsection <xref depth="4" refnumber="63A-5b-501(2)" start="0">(2)</xref>.</subsection></subsection><subsection number="63A-5b-501(3)"> To provide adequate information to enable the director to make a recommendation described in Subsection <xref depth="4" refnumber="63A-5b-501(1)" start="0">(1)</xref>, an agency requesting new full-time employees for the next fiscal year shall report those anticipated requests to the director at least 90 days before the annual general session in which the request is made.</subsection></section><section number="63A-5b-502"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Programming.</catchline><subsection number="63A-5b-502(1)"> As used in this section: <subsection number="63A-5b-502(1)(a)"> "Program document" means a final document that contains programming information.</subsection><subsection number="63A-5b-502(1)(b)"> "Programming" means services to define the scope and purpose of an anticipated project, and may include:<subsection number="63A-5b-502(1)(b)(i)"> researching criteria applicable to the scope and purpose of an anticipated project;</subsection><subsection number="63A-5b-502(1)(b)(ii)"> identifying the scale of the project and the type of facilities and the level of specialized functions that will be required;</subsection><subsection number="63A-5b-502(1)(b)(iii)"> identifying and prioritizing values and goals that will impact the project, including institutional purposes, growth objectives, and cultural, technological, temporal, aesthetic, symbolic, economic, environmental, safety, sustainability, and other relevant criteria;</subsection><subsection number="63A-5b-502(1)(b)(iv)"> evaluating functional efficiency, user comfort, building economics, environmental sustainability, and visual quality;</subsection><subsection number="63A-5b-502(1)(b)(v)"> identifying objectives for the project, including such elements as image, efficiencies, functionality, cost, and schedule;</subsection><subsection number="63A-5b-502(1)(b)(vi)"> identifying and evaluating the constraints that will have an impact on the project such as legal requirements, financial constraints, location, access, visibility, and building services;</subsection><subsection number="63A-5b-502(1)(b)(vii)"> developing standards such as area allowances, space allocation, travel distances, and furniture and equipment requirements;</subsection><subsection number="63A-5b-502(1)(b)(viii)"> establishing general space quality standards related to such elements as lighting levels, equipment performance, acoustical requirements, security, and aesthetics;</subsection><subsection number="63A-5b-502(1)(b)(ix)"> identifying required spaces;</subsection><subsection number="63A-5b-502(1)(b)(x)"> establishing sizes and relationships;</subsection><subsection number="63A-5b-502(1)(b)(xi)"> establishing space efficiency factors or the ratio of net square footage to gross square footage; and</subsection><subsection number="63A-5b-502(1)(b)(xii)"> documenting particular space requirements such as special HVAC, plumbing, power, lighting, acoustical, furnishings, equipment, or security needs.</subsection></subsection></subsection><subsection number="63A-5b-502(2)"> A program document may: <subsection number="63A-5b-502(2)(a)"> incorporate written and graphic materials; and</subsection><subsection number="63A-5b-502(2)(b)"> include:<subsection number="63A-5b-502(2)(b)(i)"> an executive summary;</subsection><subsection number="63A-5b-502(2)(b)(ii)"> documentation of the methodology used to develop the programming;</subsection><subsection number="63A-5b-502(2)(b)(iii)"> value and goal statements;</subsection><subsection number="63A-5b-502(2)(b)(iv)"> relevant facts upon which the programming was based;</subsection><subsection number="63A-5b-502(2)(b)(v)"> conclusions derived from data analysis;</subsection><subsection number="63A-5b-502(2)(b)(vi)"> relationship diagrams;</subsection><subsection number="63A-5b-502(2)(b)(vii)"> flow diagrams;</subsection><subsection number="63A-5b-502(2)(b)(viii)"> matrices identifying space allocations and relationships;</subsection><subsection number="63A-5b-502(2)(b)(ix)"> space listings by function and size; and</subsection><subsection number="63A-5b-502(2)(b)(x)"> space program sheets, including standard requirements and special HVAC, plumbing, power, lighting, acoustical, furnishings, equipment, or security needs.</subsection></subsection></subsection><subsection number="63A-5b-502(3)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director may make rules: <subsection number="63A-5b-502(3)(a)"> establishing the types of projects for which programming and a program document are required;</subsection><subsection number="63A-5b-502(3)(b)"> establishing the scope of programming required for defined categories of projects;</subsection><subsection number="63A-5b-502(3)(c)"> establishing the circumstances under which an agency must obtain authorization from the director to engage in programming;</subsection><subsection number="63A-5b-502(3)(d)"> governing the funding of programming;</subsection><subsection number="63A-5b-502(3)(e)"> relating to the administration of programming; and</subsection><subsection number="63A-5b-502(3)(f)"> regarding any restrictions that may be imposed on a person involved in programming from participating in the preparation of construction documents for a project that is the subject of the programming.</subsection></subsection></section><section number="63A-5b-503"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Planning Fund expenditures authorized -- Ceiling on expenditures -- Recovery.</catchline><subsection number="63A-5b-503(1)"> The Planning Fund shall be used to make payments for engineering, architectural, and other planning expenses necessary to make a meaningful cost estimate of any facility or improvement with a demonstrable or immediate need.</subsection><subsection number="63A-5b-503(2)"> The director may make expenditures from the Planning Fund in order to provide planning information to the governor and the Legislature, up to a maximum of $350,000 in outstanding Planning Fund commitments.</subsection><subsection number="63A-5b-503(3)"><subsection number="63A-5b-503(3)(a)"> The director shall authorize all payments made from the Planning Fund.</subsection><subsection number="63A-5b-503(3)(b)"> Payments from the Planning Fund shall be a charge on the project for which they were drawn.</subsection><subsection number="63A-5b-503(3)(c)"> If the Legislature appropriates money for a building project for which planning costs have previously been paid from the Planning Fund, the director shall credit that amount to the Planning Fund.</subsection></subsection><subsection number="63A-5b-503(4)"><subsection number="63A-5b-503(4)(a)"> The director may expend money from the Planning Fund for architectural and engineering services incident to the planning and preparation of applications for funds on construction financed by other than state sources, including federal grants.</subsection><subsection number="63A-5b-503(4)(b)"> Upon approval of financing referred to in Subsection <xref depth="4" refnumber="63A-5b-503(4)(a)" start="0">(4)(a)</xref>, the director shall reimburse to the Planning Fund the money spent for architectural and engineering services.</subsection></subsection></section></part><part number="63A-5b-6"><catchline>Design and Construction</catchline><section number="63A-5b-601"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-5b-601(1)"><subsection number="63A-5b-601(1)(a)"> "Facility" means any building, structure, or other improvement that is constructed:<subsection number="63A-5b-601(1)(a)(i)"> on property that the state or any of the state's departments, commissions, institutions, or agencies owns; or</subsection><subsection number="63A-5b-601(1)(a)(ii)"> by the state or any of the state's departments, commissions, institutions, or agencies on property that the state does not own.</subsection></subsection><subsection number="63A-5b-601(1)(b)"> "Facility" does not mean an unoccupied structure that is a component of the state highway system.</subsection></subsection><subsection number="63A-5b-601(2)"> "Local government" means the county, municipality, or local school district that would have jurisdiction to act as the compliance agency if the division did not have jurisdiction to act as the compliance agency.</subsection></section><section number="63A-5b-602"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Design criteria, standards, and procedures.</catchline><subsection number="63A-5b-602(1)"> The director shall establish design criteria, standards, and procedures for the planning, design, and construction of a new facility and for improvements to an existing facility, including life-cycle costing, cost-effectiveness studies, and other methods and procedures that address: <subsection number="63A-5b-602(1)(a)"> the need for the facility;</subsection><subsection number="63A-5b-602(1)(b)"> the effectiveness of the facility's design;</subsection><subsection number="63A-5b-602(1)(c)"> the efficiency of energy use; and</subsection><subsection number="63A-5b-602(1)(d)"> the usefulness of the facility over the facility's lifetime.</subsection></subsection><subsection number="63A-5b-602(2)"> Before proceeding with construction, the director and the officials charged with the administration of the affairs of the particular agency shall approve the location, design, plans, and specifications.</subsection><subsection number="63A-5b-602(3)"> The director shall prepare or have prepared by one or more private persons the designs, plans, and specifications for the projects administered by the division.</subsection><subsection number="63A-5b-602(4)"> Before construction may begin, the director shall review the design of projects exempted from the division's administration under Section <xref depth="3" refnumber="63A-5b-604" start="0">63A-5b-604</xref> to determine if the design: <subsection number="63A-5b-602(4)(a)"> complies with any restrictions placed on the project by the director; and</subsection><subsection number="63A-5b-602(4)(b)"> is appropriate for the purpose and setting of the project.</subsection></subsection><subsection number="63A-5b-602(5)"> Notwithstanding the requirements of <xref depth="1" refnumber="63J-1" start="0">Title 63J, Chapter 1, Budgetary Procedures Act</xref>, the director may: <subsection number="63A-5b-602(5)(a)"> accelerate the design of a project funded by an appropriation act passed by the Legislature in the Legislature's annual general session;</subsection><subsection number="63A-5b-602(5)(b)"> use an unencumbered existing account balance to fund that design work; and</subsection><subsection number="63A-5b-602(5)(c)"> reimburse the account balance from the amount funded for the project when the appropriation act funding the project becomes effective.</subsection></subsection></section><section number="63A-5b-603"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Contracting powers of director -- Bids -- Retainage.</catchline><subsection number="63A-5b-603(1)"> In accordance with <xref depth="1" refnumber="63G-6a" start="0">Title 63G, Chapter 6a, Utah Procurement Code</xref>, the director may enter into a contract for any work or professional service that the division may do or have done.</subsection><subsection number="63A-5b-603(2)"><subsection number="63A-5b-603(2)(a)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director may make rules establishing circumstances under which bids may be modified when all bids for a construction project exceed available funds as determined by the director.</subsection><subsection number="63A-5b-603(2)(b)"> In making the rules described in Subsection <xref depth="4" refnumber="63A-5b-603(2)(a)" start="0">(2)(a)</xref>, the director shall provide for the fair and equitable treatment of bidders.</subsection><subsection number="63A-5b-603(2)(c)"> The judgment of the director as to the responsibility and qualifications of a bidder is conclusive, except in case of fraud or bad faith.</subsection></subsection><subsection number="63A-5b-603(3)"> The division shall make all payments to the contractor for completed work in accordance with Section <xref depth="3" refnumber="15-6-2" start="0">15-6-2</xref> and pay the interest specified in Section <xref depth="3" refnumber="15-6-3" start="0">15-6-3</xref> on any payments that are late.</subsection><subsection number="63A-5b-603(4)"> If the division retains or withholds a payment on a contract with a private contractor to do work for the division, the division shall retain or withhold and release the payment as provided in Section <xref depth="3" refnumber="13-8-5" start="0">13-8-5</xref>.</subsection></section><section number="63A-5b-604"><histories><history>Amended by Chapter <modchap sess="2025S1">15</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Construction, alteration, and repair of state facilities -- Powers of director -- Exceptions -- Expenditure of appropriations -- Compliance agency role.</catchline><subsection number="63A-5b-604(1)"><subsection number="63A-5b-604(1)(a)">Except as provided in this section and Section <xref depth="3" refnumber="63A-5b-1101" start="0">63A-5b-1101</xref>, the director shall exercise direct supervision over the design and construction of all new facilities, and all alterations, repairs, and improvements to existing facilities, if the total project construction cost, regardless of the funding source, is greater than $100,000.</subsection><subsection number="63A-5b-604(1)(b)">A state entity may exercise direct supervision over the design and construction of all new facilities, and over all alterations, repairs, and improvements to existing facilities, if:<subsection number="63A-5b-604(1)(b)(i)">the total project construction cost, regardless of the funding sources, is $100,000 or less; and</subsection><subsection number="63A-5b-604(1)(b)(ii)">the state entity assures compliance with the division's forms and contracts and the division's design, construction, alteration, repair, improvement, and code inspection standards.</subsection></subsection></subsection><subsection number="63A-5b-604(2)">The director may enter into a capital improvement partnering agreement with an institution of higher education that permits the institution of higher education to exercise direct supervision for a capital improvement project with oversight from the division.</subsection><subsection number="63A-5b-604(3)"><subsection number="63A-5b-604(3)(a)">Subject to Subsection <xref depth="4" refnumber="63A-5b-604(3)(b)" start="0">(3)(b)</xref>, the director may delegate control over design, construction, and other aspects of any project to entities of state government on a project-by-project basis.</subsection><subsection number="63A-5b-604(3)(b)">With respect to a delegation of control under Subsection <xref depth="4" refnumber="63A-5b-604(3)(a)" start="0">(3)(a)</xref>, the director may:<subsection number="63A-5b-604(3)(b)(i)">impose terms and conditions on the delegation that the director considers necessary or advisable to protect the interests of the state; and</subsection><subsection number="63A-5b-604(3)(b)(ii)">revoke the delegation and assume control of the design, construction, or other aspect of a delegated project if the director considers the revocation and assumption of control to be necessary to protect the interests of the state.</subsection></subsection></subsection><subsection number="63A-5b-604(4)"><subsection number="63A-5b-604(4)(a)">In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director may delegate control over design, construction, and all other aspects of any project to entities of state government on a categorical basis for projects within a particular dollar range and a particular project type.</subsection><subsection number="63A-5b-604(4)(b)">Rules adopted by the director under Subsection <xref depth="4" refnumber="63A-5b-604(4)(a)" start="0">(4)(a)</xref> may:<subsection number="63A-5b-604(4)(b)(i)">impose the terms and conditions on categorical delegation that the director considers necessary or advisable to protect the interests of the state;</subsection><subsection number="63A-5b-604(4)(b)(ii)">provide for the revocation of the delegation on a categorical basis and for the division to assume control of the design, construction, or other aspect of a category of delegated projects or a specific delegated project if the director considers revocation of the delegation and assumption of control to be necessary to protect the interests of the state;</subsection><subsection number="63A-5b-604(4)(b)(iii)">require that a categorical delegation be renewed by the director on an annual basis; and</subsection><subsection number="63A-5b-604(4)(b)(iv)">require the division's oversight of delegated projects.</subsection></subsection></subsection><subsection number="63A-5b-604(5)"><subsection number="63A-5b-604(5)(a)">A state entity to which project control is delegated under this section shall:<subsection number="63A-5b-604(5)(a)(i)">assume fiduciary control over project finances;</subsection><subsection number="63A-5b-604(5)(a)(ii)">assume all responsibility for project budgets and expenditures; and</subsection><subsection number="63A-5b-604(5)(a)(iii)">receive all funds appropriated for the project, including any contingency funds contained in the appropriated project budget.</subsection></subsection><subsection number="63A-5b-604(5)(b)">Notwithstanding a delegation of project control under this section, a state entity to which control is delegated is required to comply with the division's codes and guidelines for design and construction.</subsection><subsection number="63A-5b-604(5)(c)">A state entity to which project control is delegated under this section may not access, for the delegated project, the division's statewide contingency reserve and project reserve authorized in Section <xref depth="3" refnumber="63A-5b-609" start="0">63A-5b-609</xref>.</subsection><subsection number="63A-5b-604(5)(d)">For a facility that will be owned, operated, maintained, and repaired by an entity that is not an agency and that is located on property that the state owns or leases as a tenant, the director may authorize the facility's owner to administer the design and construction of the project relating to that facility.</subsection></subsection><subsection number="63A-5b-604(6)"><subsection number="63A-5b-604(6)(a)">A project for the construction of a new facility and a project for alterations, repairs, and improvements to an existing facility are not subject to Subsection <xref depth="4" refnumber="63A-5b-604(1)" start="0">(1)</xref> if the project:<subsection number="63A-5b-604(6)(a)(i)">occurs on property under the jurisdiction of the State Capitol Preservation Board;</subsection><subsection number="63A-5b-604(6)(a)(ii)">is within a designated research park at the University of Utah or Utah State University;</subsection><subsection number="63A-5b-604(6)(a)(iii)">occurs within the boundaries of This is the Place State Park and is administered by This is the Place Foundation; or</subsection><subsection number="63A-5b-604(6)(a)(iv)">is for the creation and installation of art under <xref depth="2" refnumber="9-6-4" start="0">Title 9, Chapter 6, Part 4, Utah Percent-for-Art Act</xref>.</subsection></subsection><subsection number="63A-5b-604(6)(b)">Notwithstanding Subsection <xref depth="4" refnumber="63A-5b-604(6)(a)(iii)" start="0">(6)(a)(iii)</xref>, the This is the Place Foundation may request the director to administer the design and construction of a project within the boundaries of This is the Place State Park.</subsection></subsection><subsection number="63A-5b-604(7)"><subsection number="63A-5b-604(7)(a)">The role of compliance agency under <xref depth="0" refnumber="15A" start="0">Title 15A, State Construction and Fire Codes Act</xref>, shall be filled by:<subsection number="63A-5b-604(7)(a)(i)">the director, for a project administered by the division;</subsection><subsection number="63A-5b-604(7)(a)(ii)">the entity designated by the State Capitol Preservation Board, for a project under Subsection <xref depth="4" refnumber="63A-5b-604(6)(a)(i)" start="0">(6)(a)(i)</xref>;</subsection><subsection number="63A-5b-604(7)(a)(iii)">the local government, for a project that is:<subsection number="63A-5b-604(7)(a)(iii)(A)">not subject to the division's administration under Subsection <xref depth="4" refnumber="63A-5b-604(6)(a)(ii)" start="0">(6)(a)(ii)</xref>; or</subsection><subsection number="63A-5b-604(7)(a)(iii)(B)">administered by This is the Place Foundation under Subsection <xref depth="4" refnumber="63A-5b-604(6)(a)(iii)" start="0">(6)(a)(iii)</xref>;</subsection></subsection><subsection number="63A-5b-604(7)(a)(iv)">the compliance agency designated by the director, for a project under Subsection <xref depth="4" refnumber="63A-5b-604(2)" start="0">(2)</xref>, <xref depth="4" refnumber="63A-5b-604(3)" start="0">(3)</xref>, <xref depth="4" refnumber="63A-5b-604(4)" start="0">(4)</xref>, or <xref depth="4" refnumber="63A-5b-604(5)(d)" start="0">(5)(d)</xref>; and</subsection><subsection number="63A-5b-604(7)(a)(v)">for the installation of art under Subsection <xref depth="4" refnumber="63A-5b-604(6)(a)(iv)" start="0">(6)(a)(iv)</xref>, the entity that is acting as the compliance officer for the balance of the project for which the art is being installed.</subsection></subsection><subsection number="63A-5b-604(7)(b)">A local government acting as the compliance agency under Subsection <xref depth="4" refnumber="63A-5b-604(7)(a)(iii)" start="0">(7)(a)(iii)</xref> may:<subsection number="63A-5b-604(7)(b)(i)">only review plans and inspect construction to enforce the state construction code or an approved code under <xref depth="0" refnumber="15A" start="0">Title 15A, State Construction and Fire Codes Act</xref>; and</subsection><subsection number="63A-5b-604(7)(b)(ii)">charge a building permit fee of no more than the amount the local government could have charged if the land upon which the improvements are located were not owned by the state.</subsection></subsection></subsection><subsection number="63A-5b-604(8)"><subsection number="63A-5b-604(8)(a)">The zoning authority of a local government under Title 10, Chapter 20, Municipal Land Use, Development, and Management Act, or Title 17, Chapter 79, County Land Use, Development, and Management Act, does not apply to the use of property that the state owns or any improvements constructed on property that the state owns, including improvements constructed by an entity other than a state entity.</subsection><subsection number="63A-5b-604(8)(b)">A state entity controlling the use of property that the state owns shall consider any input received from a local government in determining how the property is to be used.</subsection></subsection></section><section number="63A-5b-605"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Requirement for bidders to list subcontractors -- Changing subcontractors -- Bidders as subcontractors.</catchline><subsection number="63A-5b-605(1)"> As used in this section: <subsection number="63A-5b-605(1)(a)"> "First-tier subcontractor" means a subcontractor who contracts directly with the prime contractor.</subsection><subsection number="63A-5b-605(1)(b)"><subsection number="63A-5b-605(1)(b)(i)"> "Subcontractor" means a person under contract with a contractor or another subcontractor to provide services or labor for the construction, installation, or repair of an improvement to real property.</subsection><subsection number="63A-5b-605(1)(b)(ii)"> "Subcontractor" includes a trade contractor or specialty contractor.</subsection><subsection number="63A-5b-605(1)(b)(iii)"> "Subcontractor" does not include a supplier that provides only materials, equipment, or supplies to a contractor or subcontractor.</subsection></subsection></subsection><subsection number="63A-5b-605(2)"> The director shall apply the provisions of this section to achieve fair and competitive bidding and to discourage bid-shopping by contractors.</subsection><subsection number="63A-5b-605(3)"><subsection number="63A-5b-605(3)(a)"><subsection number="63A-5b-605(3)(a)(i)"><subsection number="63A-5b-605(3)(a)(i)(A)"> On a public construction project, the director shall, except as provided in Subsection <xref depth="4" refnumber="63A-5b-605(3)(a)(ii)" start="0">(3)(a)(ii)</xref>, require the apparent lowest three bidders to submit a list of their first-tier subcontractors indicating each first-tier each subcontractor's name, bid amount, and other information required by rule.</subsection><subsection number="63A-5b-605(3)(a)(i)(B)"> A bidder that is not one of the apparent lowest three bidders may also submit a list of the bidder's first-tier subcontractors containing the information required by this Subsection <xref depth="4" refnumber="63A-5b-605(3)" start="0">(3)</xref>.</subsection></subsection><subsection number="63A-5b-605(3)(a)(ii)"> A bidder is not required to list a first-tier subcontractor if: <subsection number="63A-5b-605(3)(a)(ii)(A)"> the bidder's total bid is less than $500,000 and the first-tier subcontractor's bid is less than $20,000; or</subsection><subsection number="63A-5b-605(3)(a)(ii)(B)"> the bidder's total bid is $500,000 or more and the first-tier subcontractor's bid is less than $35,000.</subsection></subsection></subsection><subsection number="63A-5b-605(3)(b)"> A bidder shall submit the list required under this section within 24 hours after the bid opening time, not including Saturday, Sunday, and any state holiday.</subsection><subsection number="63A-5b-605(3)(c)"> A list submitted under this section does not limit the director's right to authorize a change in the listing of any subcontractor.</subsection></subsection><subsection number="63A-5b-605(4)"> The director may not consider a bid submitted by a bidder that fails to submit a list meeting the requirements of this section.</subsection><subsection number="63A-5b-605(5)"> A bidder shall verify that all subcontractors listed as part of the bidder's bid are licensed as required by state law.</subsection><subsection number="63A-5b-605(6)"><subsection number="63A-5b-605(6)(a)"> After 24 hours after the bid opening, a bidder may change the bidder's subcontractors only after:<subsection number="63A-5b-605(6)(a)(i)"> receiving permission from the director; and</subsection><subsection number="63A-5b-605(6)(a)(ii)"> establishing: <subsection number="63A-5b-605(6)(a)(ii)(A)"> that the change is in the best interest of the state; and</subsection><subsection number="63A-5b-605(6)(a)(ii)(B)"> the reasons for the change that meet the standards established by the director.</subsection></subsection></subsection><subsection number="63A-5b-605(6)(b)"> If the director approves a change in subcontractors that results in a net lower contract price for subcontracted work, the director may require the bidder to reduce the total of the prime contract to reflect the change.</subsection></subsection><subsection number="63A-5b-605(7)"><subsection number="63A-5b-605(7)(a)"> A bidder may list the bidder as a subcontractor if:<subsection number="63A-5b-605(7)(a)(i)"> the bidder is currently licensed to perform the portion of the work for which the bidder lists the bidder as a subcontractor; and</subsection><subsection number="63A-5b-605(7)(a)(ii)"><subsection number="63A-5b-605(7)(a)(ii)(A)"> the bidder intends to perform the work of a subcontractor; or</subsection><subsection number="63A-5b-605(7)(a)(ii)(B)"> the bidder intends to obtain a subcontractor at a later date to perform the work because the bidder was unable to obtain a bid from a qualified subcontractor or from a qualified subcontractor at a cost that the bidder considers to be reasonable.</subsection></subsection></subsection><subsection number="63A-5b-605(7)(b)"><subsection number="63A-5b-605(7)(b)(i)"> If the bidder intends to perform the work of a subcontractor, the director may, by written request, require that the bidder provide the director with information indicating the bidder's: <subsection number="63A-5b-605(7)(b)(i)(A)"> previous experience in the type of work to be performed; and</subsection><subsection number="63A-5b-605(7)(b)(i)(B)"> qualifications for performing the work.</subsection></subsection><subsection number="63A-5b-605(7)(b)(ii)"> A bidder shall respond in writing within five business days after receiving the director's written request under Subsection <xref depth="4" refnumber="63A-5b-605(7)(b)(i)" start="0">(7)(b)(i)</xref>.</subsection><subsection number="63A-5b-605(7)(b)(iii)"> If the information a bidder submits under Subsection <xref depth="4" refnumber="63A-5b-605(7)(b)(ii)" start="0">(7)(b)(ii)</xref> causes the director to reasonably believe that the bidder's performance of the portion of the work is likely to result in a substandard finished product, the director shall: <subsection number="63A-5b-605(7)(b)(iii)(A)"> require the bidder to use a subcontractor for the portion of the work in question and obtain the subcontractor bid under the supervision of the director; or</subsection><subsection number="63A-5b-605(7)(b)(iii)(B)"> reject the bidder's bid.</subsection></subsection></subsection></subsection><subsection number="63A-5b-605(8)"><subsection number="63A-5b-605(8)(a)"> If a bidder intends to obtain a subcontractor at a later date to perform work described in the bidder's bid, the bidder shall provide documentation with the subcontractor list required under this section:<subsection number="63A-5b-605(8)(a)(i)"> describing the bidder's efforts to obtain a bid of a qualified subcontractor at a reasonable cost; and</subsection><subsection number="63A-5b-605(8)(a)(ii)"> explaining why the bidder was unable to obtain a qualified subcontractor bid.</subsection></subsection><subsection number="63A-5b-605(8)(b)"> If a bidder who intends to obtain a subcontractor at a later date to perform the work described in a bid is awarded a contract, the director:<subsection number="63A-5b-605(8)(b)(i)"> shall supervise the bidder's efforts to obtain a qualified subcontractor bid; and</subsection><subsection number="63A-5b-605(8)(b)(ii)"> may not adjust the amount of the contract awarded in order to reflect the actual amount of the subcontractor's bid.</subsection></subsection></subsection><subsection number="63A-5b-605(9)"> The division may not disclose any subcontractor bid amounts obtained under this section until the division has awarded the project to a contractor.</subsection><subsection number="63A-5b-605(10)"> In addition to all other reasons allowed by statute or rule, the director may reject all bids if all of the bidders whose bids are within the budget of the project fail to submit a subcontractor list as required under this section.</subsection></section><section number="63A-5b-606"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Dispute resolution process -- Penalties for fraud or bad faith claim.</catchline><subsection number="63A-5b-606(1)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director shall make rules for the division establishing a process for resolving disputes involved with contracts under the division's procurement authority.</subsection><subsection number="63A-5b-606(2)"> The director shall consider, and the rules may include: <subsection number="63A-5b-606(2)(a)"> requirements regarding preliminary resolution efforts between the parties directly involved with the dispute;</subsection><subsection number="63A-5b-606(2)(b)"> requirements for the filing of a claim, including notification, time frames, and documentation;</subsection><subsection number="63A-5b-606(2)(c)"> identification of the types of costs eligible for allocation and a method for allocating costs among the parties to the dispute;</subsection><subsection number="63A-5b-606(2)(d)"> a required time period, not to exceed 60 days, for the resolution of the claim;</subsection><subsection number="63A-5b-606(2)(e)"> a provision for an independent hearing officer, panel, or arbitrator to extend the time period for resolution of the claim by not to exceed 60 additional days for good cause;</subsection><subsection number="63A-5b-606(2)(f)"> a provision for the extension of required time periods if the claimant agrees;</subsection><subsection number="63A-5b-606(2)(g)"> requirements that decisions be issued in writing;</subsection><subsection number="63A-5b-606(2)(h)"> provisions for an administrative appeal of a decision;</subsection><subsection number="63A-5b-606(2)(i)"> provisions for the timely payment of claims after resolution of the dispute, including any appeals;</subsection><subsection number="63A-5b-606(2)(j)"> a requirement that the final determination resulting from the dispute resolution process provided for in the rules is a final agency action subject to judicial review as provided in Sections <xref depth="3" refnumber="63G-4-401" start="0">63G-4-401</xref> and <xref depth="3" refnumber="63G-4-402" start="0">63G-4-402</xref>;</subsection><subsection number="63A-5b-606(2)(k)"> a requirement that a claim or dispute that does not include a monetary claim against the division or an agent of the division is not limited to the dispute resolution process provided for in this section;</subsection><subsection number="63A-5b-606(2)(l)"> requirements for claims and disputes to be eligible for the dispute resolution process under this section;</subsection><subsection number="63A-5b-606(2)(m)"> the use of an independent hearing officer or panel or the use of arbitration or mediation; and</subsection><subsection number="63A-5b-606(2)(n)"> the circumstances under which a subcontractor may file a claim directly with the division.</subsection></subsection><subsection number="63A-5b-606(3)"> A person pursuing a claim under the process established as provided in this section: <subsection number="63A-5b-606(3)(a)"> is bound by the decision reached under this process, subject to any modification of the decision on appeal; and</subsection><subsection number="63A-5b-606(3)(b)"> may not pursue a claim, protest, or dispute under the dispute resolution process established in <xref depth="1" refnumber="63G-6a" start="0">Title 63G, Chapter 6a, Utah Procurement Code</xref>.</subsection></subsection><subsection number="63A-5b-606(4)"> A fraudulent misrepresentation made by or bad faith claim pursued by a contractor, subcontractor, or supplier, may be grounds for: <subsection number="63A-5b-606(4)(a)"> the director to suspend or debar the contractor, subcontractor, or supplier; or</subsection><subsection number="63A-5b-606(4)(b)"> the contractor, subcontractor, or supplier to be disciplined by the Division of Professional and Occupational Licensing.</subsection></subsection></section><section number="63A-5b-607"><histories><history>Amended by Chapter <modchap sess="2024GS">439</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Health insurance requirements -- Penalties.</catchline><subsection number="63A-5b-607(1)">As used in this section:<subsection number="63A-5b-607(1)(a)">"Aggregate amount" means the dollar sum of all contracts, change orders, and modifications for a single project.</subsection><subsection number="63A-5b-607(1)(b)">"Change order" means the same as that term is defined in Section <xref depth="3" refnumber="63G-6a-103">63G-6a-103</xref>.</subsection><subsection number="63A-5b-607(1)(c)">"Eligible employee" means an employee, as defined in Section <xref depth="3" refnumber="34A-2-104">34A-2-104</xref>, who:<subsection number="63A-5b-607(1)(c)(i)">works at least 30 hours per calendar week; and</subsection><subsection number="63A-5b-607(1)(c)(ii)">meets the employer eligibility waiting period for qualified health insurance coverage provided by the employer.</subsection></subsection><subsection number="63A-5b-607(1)(d)">"Health benefit plan" means:<subsection number="63A-5b-607(1)(d)(i)">the same as that term is defined in Section <xref depth="3" refnumber="31A-1-301">31A-1-301</xref>; or</subsection><subsection number="63A-5b-607(1)(d)(ii)">an employee welfare benefit plan:<subsection number="63A-5b-607(1)(d)(ii)(A)">established under the Employee Retirement Income Security Act of 1974, 29 U.S.C. Sec. 1001 et seq.;</subsection><subsection number="63A-5b-607(1)(d)(ii)(B)">for an employer with 100 or more employees; and</subsection><subsection number="63A-5b-607(1)(d)(ii)(C)">in which the employer establishes a self-funded or partially self-funded group health plan to provide medical care for the employer's employees and dependents of the employees.</subsection></subsection></subsection><subsection number="63A-5b-607(1)(e)">"Qualified health insurance coverage" means the same as that term is defined in Section <xref depth="3" refnumber="26B-3-909">26B-3-909</xref>.</subsection><subsection number="63A-5b-607(1)(f)">"Subcontractor" means the same as that term is defined in Section <xref depth="3" refnumber="63A-5b-605">63A-5b-605</xref>.</subsection><subsection number="63A-5b-607(1)(g)">"Third party administrator" or "administrator" means the same as that term is defined in Section <xref depth="3" refnumber="31A-1-301">31A-1-301</xref>.</subsection></subsection><subsection number="63A-5b-607(2)">Except as provided in Subsection (3), the requirements of this section apply to:<subsection number="63A-5b-607(2)(a)">a contractor of a design or construction contract with the division if the prime contract is in an aggregate amount of $2,000,000 or more; and</subsection><subsection number="63A-5b-607(2)(b)">a subcontractor of a contractor of a design or construction contract with the division if the subcontract is in an aggregate amount of $1,000,000 or more.</subsection></subsection><subsection number="63A-5b-607(3)">The requirements of this section do not apply to a contractor or subcontractor if:<subsection number="63A-5b-607(3)(a)">the application of this section jeopardizes the division's receipt of federal funds;</subsection><subsection number="63A-5b-607(3)(b)">the contract is a sole source contract, as defined in Section <xref depth="3" refnumber="63G-6a-103">63G-6a-103</xref>; or</subsection><subsection number="63A-5b-607(3)(c)">the contract is the result of an emergency procurement.</subsection></subsection><subsection number="63A-5b-607(4)">A person who intentionally uses a change order, contract modification, or multiple contracts to circumvent the requirements of this section is guilty of an infraction.</subsection><subsection number="63A-5b-607(5)"><subsection number="63A-5b-607(5)(a)">A contractor that is subject to the requirements of this section shall:<subsection number="63A-5b-607(5)(a)(i)">make and maintain an offer of qualified health coverage for the contractor's eligible employees and the eligible employees' dependents; and</subsection><subsection number="63A-5b-607(5)(a)(ii)">submit to the director a written statement demonstrating that the contractor is in compliance with Subsection (5)(a)(i).</subsection></subsection><subsection number="63A-5b-607(5)(b)">A statement under Subsection (5)(a)(ii):<subsection number="63A-5b-607(5)(b)(i)">shall be from:<subsection number="63A-5b-607(5)(b)(i)(A)">an actuary selected by the contractor or the contractor's insurer;</subsection><subsection number="63A-5b-607(5)(b)(i)(B)">an underwriter who is responsible for developing the employer group's premium rates; or</subsection><subsection number="63A-5b-607(5)(b)(i)(C)">if the contractor provides a health benefit plan described in Subsection (1)(d)(ii), an actuary or underwriter selected by a third party administrator; and</subsection></subsection><subsection number="63A-5b-607(5)(b)(ii)">may not be created more than one year before the day on which the contractor submits the statement to the director.</subsection></subsection><subsection number="63A-5b-607(5)(c)"><subsection number="63A-5b-607(5)(c)(i)">A contractor that provides a health benefit plan described in Subsection (1)(d)(ii) shall provide the actuary or underwriter selected by an administrator, as described in Subsection (5)(b)(i)(C), sufficient information to determine whether the contractor's contribution to the health benefit plan and the actuarial value of the health benefit plan meet the requirements of qualified health coverage.</subsection><subsection number="63A-5b-607(5)(c)(ii)">A contractor may not make a change to the contractor's contribution to the health benefit plan, unless the contractor provides notice to:<subsection number="63A-5b-607(5)(c)(ii)(A)">the actuary or underwriter selected by an administrator, as described in Subsection (5)(b)(i)(C), for the actuary or underwriter to update the written statement described in Subsection (5)(a) in compliance with this section; and</subsection><subsection number="63A-5b-607(5)(c)(ii)(B)">the division.</subsection></subsection></subsection></subsection><subsection number="63A-5b-607(6)"><subsection number="63A-5b-607(6)(a)">A contractor that is subject to the requirements of this section shall:<subsection number="63A-5b-607(6)(a)(i)">ensure that each contract the contractor enters with a subcontractor that is subject to the requirements of this section requires the subcontractor to obtain and maintain an offer of qualified health coverage for the subcontractor's eligible employees and the eligible employees' dependents during the duration of the subcontract; and</subsection><subsection number="63A-5b-607(6)(a)(ii)">obtain from a subcontractor referred to in Subsection (6)(a)(i) a written statement demonstrating that the subcontractor offers qualified health coverage to eligible employees and eligible employees' dependents.</subsection></subsection><subsection number="63A-5b-607(6)(b)">A statement under Subsection (6)(a)(ii):<subsection number="63A-5b-607(6)(b)(i)">shall be from:<subsection number="63A-5b-607(6)(b)(i)(A)">an actuary selected by the subcontractor or the subcontractor's insurer;</subsection><subsection number="63A-5b-607(6)(b)(i)(B)">an underwriter who is responsible for developing the employer group's premium rates; or</subsection><subsection number="63A-5b-607(6)(b)(i)(C)">if the subcontractor provides a health benefit plan described in Subsection (1)(d)(ii), an actuary or underwriter selected by an administrator; and</subsection></subsection><subsection number="63A-5b-607(6)(b)(ii)">may not be created more than one year before the day on which the contractor obtains the statement from the subcontractor.</subsection></subsection></subsection><subsection number="63A-5b-607(7)"><subsection number="63A-5b-607(7)(a)"><subsection number="63A-5b-607(7)(a)(i)">A contractor that fails to maintain an offer of qualified health coverage during the duration of the contract as required in this section is subject to penalties in accordance with administrative rules made by the division under this section, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act.</subsection><subsection number="63A-5b-607(7)(a)(ii)">A contractor is not subject to penalties for the failure of a subcontractor to obtain and maintain an offer of qualified health coverage as required in this section.</subsection></subsection><subsection number="63A-5b-607(7)(b)"><subsection number="63A-5b-607(7)(b)(i)">A subcontractor that fails to obtain and maintain an offer of qualified health coverage during the duration of the subcontract as required in this section is subject to penalties in accordance with administrative rules made by the division under this section, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act.</subsection><subsection number="63A-5b-607(7)(b)(ii)">A subcontractor is not subject to penalties for the failure of a contractor to maintain an offer of qualified health coverage as required in this section.</subsection></subsection></subsection><subsection number="63A-5b-607(8)">The division shall make rules:<subsection number="63A-5b-607(8)(a)">in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act;</subsection><subsection number="63A-5b-607(8)(b)">in coordination with:<subsection number="63A-5b-607(8)(b)(i)">the Department of Environmental Quality in accordance with Section <xref depth="3" refnumber="19-1-206">19-1-206</xref>;</subsection><subsection number="63A-5b-607(8)(b)(ii)">the Department of Natural Resources in accordance with Section <xref depth="3" refnumber="79-2-404">79-2-404</xref>;</subsection><subsection number="63A-5b-607(8)(b)(iii)">a public transit district in accordance with Section <xref depth="3" refnumber="17B-2a-818.5">17B-2a-818.5</xref>;</subsection><subsection number="63A-5b-607(8)(b)(iv)">the State Capitol Preservation Board in accordance with Section <xref depth="3" refnumber="63O-2-403">63O-2-403</xref>;</subsection><subsection number="63A-5b-607(8)(b)(v)">the Department of Transportation in accordance with Section <xref depth="3" refnumber="72-6-107.5">72-6-107.5</xref>; and</subsection><subsection number="63A-5b-607(8)(b)(vi)">the Legislature's Rules Review and General Oversight Committee created under Section <xref depth="3" refnumber="36-35-102">36-35-102</xref>; and</subsection></subsection><subsection number="63A-5b-607(8)(c)">that establish:<subsection number="63A-5b-607(8)(c)(i)">the requirements and procedures for a contractor and a subcontractor to demonstrate compliance with this section, including:<subsection number="63A-5b-607(8)(c)(i)(A)">a provision that a contractor or subcontractor's compliance with this section is subject to an audit by the division or the Office of the Legislative Auditor General;</subsection><subsection number="63A-5b-607(8)(c)(i)(B)">a provision that a contractor that is subject to the requirements of this section obtain a written statement as provided in Subsection (5); and</subsection><subsection number="63A-5b-607(8)(c)(i)(C)">a provision that a subcontractor that is subject to the requirements of this section obtain a written statement as provided in Subsection (6);</subsection></subsection><subsection number="63A-5b-607(8)(c)(ii)">the penalties that may be imposed if a contractor or subcontractor intentionally violates the provisions of this section, which may include:<subsection number="63A-5b-607(8)(c)(ii)(A)">a three-month suspension of the contractor or subcontractor from entering into a future contract with the state upon the first violation;</subsection><subsection number="63A-5b-607(8)(c)(ii)(B)">a six-month suspension of the contractor or subcontractor from entering into a future contract with the state upon the second violation;</subsection><subsection number="63A-5b-607(8)(c)(ii)(C)">an action for debarment of the contractor or subcontractor in accordance with Section <xref depth="3" refnumber="63G-6a-904">63G-6a-904</xref> upon the third or subsequent violation; and</subsection><subsection number="63A-5b-607(8)(c)(ii)(D)">monetary penalties which may not exceed 50% of the amount necessary to purchase qualified health coverage for eligible employees and dependents of eligible employees of the contractor or subcontractor who were not offered qualified health coverage during the duration of the contract; and</subsection></subsection><subsection number="63A-5b-607(8)(c)(iii)">a website for the department to post the commercially equivalent benchmark for the qualified health coverage that is provided by the Department of Health and Human Services in accordance with Subsection <xref depth="3" refnumber="26B-3-909">26B-3-909</xref>(2).</subsection></subsection></subsection><subsection number="63A-5b-607(9)">During the duration of a contract, the division may perform an audit to verify a contractor or subcontractor's compliance with this section.</subsection><subsection number="63A-5b-607(10)"><subsection number="63A-5b-607(10)(a)">Upon the division's request, a contractor or subcontractor shall provide the division:<subsection number="63A-5b-607(10)(a)(i)">a signed actuarial certification that the coverage the contractor or subcontractor offers is qualified health coverage; or</subsection><subsection number="63A-5b-607(10)(a)(ii)">all relevant documents and information necessary for the division to determine compliance with this section.</subsection></subsection><subsection number="63A-5b-607(10)(b)">If a contractor or subcontractor provides the documents and information described in Subsection (10)(a)(i), the Insurance Department shall assist the division in determining if the coverage the contractor or subcontractor offers is qualified health coverage.</subsection></subsection><subsection number="63A-5b-607(11)"><subsection number="63A-5b-607(11)(a)"><subsection number="63A-5b-607(11)(a)(i)">In addition to the penalties imposed under Subsection (7), a contractor or subcontractor that intentionally violates the provisions of this section is liable to an eligible employee for health care costs that would have been covered by qualified health coverage.</subsection><subsection number="63A-5b-607(11)(a)(ii)">An employer has an affirmative defense to a cause of action under Subsection (11)(a)(i) if:<subsection number="63A-5b-607(11)(a)(ii)(A)">the employer relied in good faith on a written statement described in Subsection (5) or (6); or</subsection><subsection number="63A-5b-607(11)(a)(ii)(B)">the department determines that compliance with this section is not required under the provisions of Subsection (3).</subsection></subsection></subsection><subsection number="63A-5b-607(11)(b)">An eligible employee has a private right of action against the employee's employer only as provided in this Subsection (11).</subsection></subsection><subsection number="63A-5b-607(12)">The director shall cause money collected from the imposition and collection of a penalty under this section to be deposited into the Medicaid Growth Reduction and Budget Stabilization Account created by Section <xref depth="3" refnumber="63J-1-315">63J-1-315</xref>.</subsection><subsection number="63A-5b-607(13)">The failure of a contractor or subcontractor to provide qualified health coverage as required by this section:<subsection number="63A-5b-607(13)(a)">may not be the basis for a protest or other action from a prospective bidder, offeror, or contractor under:<subsection number="63A-5b-607(13)(a)(i)">Section <xref depth="3" refnumber="63G-6a-1602">63G-6a-1602</xref>; or</subsection><subsection number="63A-5b-607(13)(a)(ii)">any other provision in Title 63G, Chapter 6a, Utah Procurement Code; and</subsection></subsection><subsection number="63A-5b-607(13)(b)">may not be used by the procurement entity or a prospective bidder, offeror, or contractor as a basis for any action or suit that would suspend, disrupt, or terminate the design or construction.</subsection></subsection><subsection number="63A-5b-607(14)">An employer's waiting period for an employee to become eligible for qualified health coverage may not extend beyond the first day of the calendar month following 60 days after the day on which the employee is hired.</subsection><subsection number="63A-5b-607(15)">An administrator, including an administrator's actuary or underwriter, who provides a written statement under Subsection (5)(a) or (c) regarding the qualified health coverage of a contractor or subcontractor who provides a health benefit plan described in Subsection (1)(d)(ii):<subsection number="63A-5b-607(15)(a)">subject to Subsection (11)(b), is not liable for an error in the written statement, unless the administrator commits gross negligence in preparing the written statement;</subsection><subsection number="63A-5b-607(15)(b)">is not liable for any error in the written statement if the administrator relied in good faith on information from the contractor or subcontractor; and</subsection><subsection number="63A-5b-607(15)(c)">may require as a condition of providing the written statement that a contractor or subcontractor hold the administrator harmless for an action arising under this section.</subsection></subsection></section><section number="63A-5b-608"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Obligations beyond authorized funding prohibited -- Exceptions.</catchline><subsection number="63A-5b-608(1)"> Unless otherwise specifically instructed by the terms of the appropriation for a particular project, the director shall assure that no obligations beyond the authorized funding are incurred in the construction of any project authorized by the Legislature.</subsection><subsection number="63A-5b-608(2)"> The director may expend appropriations for statewide projects from funds provided by the Legislature for the purposes and within the guidelines established by the Legislature.</subsection><subsection number="63A-5b-608(3)"> The director may consent to the drafting of a plan or the awarding of a contract that will exceed in cost the funding currently available for the project only if the Legislature has specifically provided for extending construction of a building or the completion of a project into future fiscal periods.</subsection></section><section number="63A-5b-609"><histories><history>Amended by Chapter <modchap sess="2024GS">368</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Expenditure of appropriated funds supervised by director -- Contingencies -- Disposition of project reserve funds -- Set aside for Utah Percent-for-Art Program.</catchline><subsection number="63A-5b-609(1)">The director shall:<subsection number="63A-5b-609(1)(a)"><subsection number="63A-5b-609(1)(a)(i)">supervise the expenditure of funds in providing plans, engineering specifications, sites, and construction of the buildings for which legislative appropriations are made; and</subsection><subsection number="63A-5b-609(1)(a)(ii)">specifically allocate money appropriated if more than one project is included in any single appropriation without legislative directive;</subsection></subsection><subsection number="63A-5b-609(1)(b)"><subsection number="63A-5b-609(1)(b)(i)">expend the amount necessary from appropriations for planning, engineering, and architectural work; and</subsection><subsection number="63A-5b-609(1)(b)(ii)"><subsection number="63A-5b-609(1)(b)(ii)(A)">allocate amounts from appropriations necessary to cover expenditures previously made from the planning fund under Section <xref depth="3" refnumber="63A-5b-503">63A-5b-503</xref> in the preparation of plans, engineering, and specifications; and</subsection><subsection number="63A-5b-609(1)(b)(ii)(B)">return the amounts described in Subsection (1)(b)(ii)(A) to the planning fund; and</subsection></subsection></subsection><subsection number="63A-5b-609(1)(c)">hold in a statewide contingency reserve the amount budgeted for contingencies:<subsection number="63A-5b-609(1)(c)(i)">in appropriations for the construction or remodeling of facilities; and</subsection><subsection number="63A-5b-609(1)(c)(ii)">that are over and above all amounts obligated by contract for planning, engineering, architectural work, sites, and construction contracts.</subsection></subsection></subsection><subsection number="63A-5b-609(2)"><subsection number="63A-5b-609(2)(a)">The director shall base the amount budgeted for contingencies on a sliding scale percentage of the construction cost ranging from:<subsection number="63A-5b-609(2)(a)(i)">4.5% to 6.5% for new construction; and</subsection><subsection number="63A-5b-609(2)(a)(ii)">6% to 9.5% for remodeling projects.</subsection></subsection><subsection number="63A-5b-609(2)(b)">The director shall hold the statewide contingency funds to cover:<subsection number="63A-5b-609(2)(b)(i)">costs of change orders; and</subsection><subsection number="63A-5b-609(2)(b)(ii)">unforeseen, necessary costs beyond those specifically budgeted for the project.</subsection></subsection><subsection number="63A-5b-609(2)(c)"><subsection number="63A-5b-609(2)(c)(i)">The Legislature shall annually review the percentage and the amount held in the statewide contingency reserve.</subsection><subsection number="63A-5b-609(2)(c)(ii)">The Legislature may reappropriate to other building needs, including the cost of administering building projects, any amount from the statewide contingency reserve that is in excess of the reserve required to meet future contingency needs.</subsection></subsection></subsection><subsection number="63A-5b-609(3)"><subsection number="63A-5b-609(3)(a)">The director shall hold in a separate project reserve state appropriated funds accrued through bid savings and project residual.</subsection><subsection number="63A-5b-609(3)(b)">The director shall account for the funds accrued under Subsection (3)(a) in separate accounts as follows:<subsection number="63A-5b-609(3)(b)(i)">bid savings and project residual from a capital improvement project, as defined in Section <xref depth="3" refnumber="63A-5b-401">63A-5b-401</xref>; and</subsection><subsection number="63A-5b-609(3)(b)(ii)">bid savings and project residual from a capital development project, as defined in Section <xref depth="3" refnumber="63A-5b-401">63A-5b-401</xref>.</subsection></subsection><subsection number="63A-5b-609(3)(c)">The director may use project reserve funds in the account described in Subsection (3)(b)(i) for a capital improvement project:<subsection number="63A-5b-609(3)(c)(i)">approved under Section <xref depth="3" refnumber="63A-5b-405">63A-5b-405</xref>; and</subsection><subsection number="63A-5b-609(3)(c)(ii)">for which funds are not allocated.</subsection></subsection><subsection number="63A-5b-609(3)(d)">The director may:<subsection number="63A-5b-609(3)(d)(i)">authorize the use of project reserve funds in the accounts described in Subsection (3)(b) for the award of contracts in excess of a project's construction budget if the use is required to meet the intent of the project;</subsection><subsection number="63A-5b-609(3)(d)(ii)">transfer money from the account described in Subsection (3)(b)(i) to the account described in Subsection (3)(b)(ii) if a capital development project has exceeded its construction budget; and</subsection><subsection number="63A-5b-609(3)(d)(iii)">use project reserve funds for any emergency capital improvement project, whether or not the emergency capital improvement project is related to a project that has exceeded its construction budget.</subsection></subsection><subsection number="63A-5b-609(3)(e)">The director shall report to the Office of the Legislative Fiscal Analyst within 30 days:<subsection number="63A-5b-609(3)(e)(i)">an expenditure under Subsection (3)(c); or</subsection><subsection number="63A-5b-609(3)(e)(ii)">a transfer under Subsection (3)(d).</subsection></subsection><subsection number="63A-5b-609(3)(f)">The Legislature shall annually review the amount held in the project reserve for possible reallocation by the Legislature to other building needs, including the cost of administering building projects.</subsection></subsection><subsection number="63A-5b-609(4)">If any part of the appropriation for a building project, other than the part set aside for the Utah Percent-for-Art Program under Title 9, Chapter 6, Part 4, Utah Percent-for-Art Act, remains unencumbered after the award of construction and professional service contracts and establishing a reserve for fixed and moveable equipment, the balance of the appropriation is dedicated to the project reserve and does not revert to the General Fund.</subsection><subsection number="63A-5b-609(5)"><subsection number="63A-5b-609(5)(a)"><subsection number="63A-5b-609(5)(a)(i)">One percent of the amount appropriated for the construction of any new state building or facility may be appropriated and set aside for the Utah Percent-for-Art Program administered by the Division of Fine Arts under Title 9, Chapter 6, Part 4, Utah Percent-for-Art Act.</subsection><subsection number="63A-5b-609(5)(a)(ii)">The total amount appropriated and set aside under Subsection (5)(a)(i) may not exceed:<subsection number="63A-5b-609(5)(a)(ii)(A)">$200,000, if the new state building or facility is not located in a county of the first class; and</subsection><subsection number="63A-5b-609(5)(a)(ii)(B)">$250,000, if the new state building or facility is located in a county of the first class.</subsection></subsection></subsection><subsection number="63A-5b-609(5)(b)">The director shall release to the Division of Fine Arts any funds included in an appropriation to the division that are designated by the Legislature for the Utah Percent-for-Art Program.</subsection><subsection number="63A-5b-609(5)(c)">Funds from appropriations for a state building or facility may not be set aside:<subsection number="63A-5b-609(5)(c)(i)">if any part of the funds is derived from the issuance of bonds; and</subsection><subsection number="63A-5b-609(5)(c)(ii)">to the extent the set aside of funds would jeopardize the federal income tax exemption otherwise allowed for interest paid on bonds.</subsection></subsection></subsection></section><section number="63A-5b-610"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Transfer from project reserve money.</catchline><subsection number="63A-5b-610(1)"> With the approval of and through an appropriation by the Legislature, the division shall transfer at least $100,000 annually from the project reserve money to the General Fund to pay for personal service expenses associated with the management of construction projects.</subsection><subsection number="63A-5b-610(2)"> With the approval of and as directed by the Legislature, the division shall transfer additional money from the project reserve money to pay administrative costs associated with the management of construction projects and other division responsibilities.</subsection></section></part><part number="63A-5b-7"><catchline>Operation and Maintenance</catchline><section number="63A-5b-701"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Operation and maintenance for state facilities.</catchline><subsection number="63A-5b-701(1)"> As used in this section, "maintenance functions" means all programs and activities related to the operation and maintenance of a state facility, including preventive maintenance and inspection.</subsection><subsection number="63A-5b-701(2)"><subsection number="63A-5b-701(2)(a)"> The director shall direct or delegate maintenance functions for an agency, except for:<subsection number="63A-5b-701(2)(a)(i)"> the State Capitol Preservation Board; and</subsection><subsection number="63A-5b-701(2)(a)(ii)"> an institution of higher education.</subsection></subsection><subsection number="63A-5b-701(2)(b)"> The director may delegate responsibility for maintenance functions to an agency only if:<subsection number="63A-5b-701(2)(b)(i)"> the agency requests the responsibility; and</subsection><subsection number="63A-5b-701(2)(b)(ii)"> the director determines that: <subsection number="63A-5b-701(2)(b)(ii)(A)"> the agency has the necessary resources and skills to comply with maintenance functions standards approved by the director; and</subsection><subsection number="63A-5b-701(2)(b)(ii)(B)"> the delegation would result in net cost savings to the state as a whole.</subsection></subsection></subsection><subsection number="63A-5b-701(2)(c)"> The State Capitol Preservation Board and an institution of higher education are exempt from division oversight of maintenance functions.</subsection><subsection number="63A-5b-701(2)(d)"> An institution of higher education shall comply with the division's facility maintenance functions standards.</subsection></subsection><subsection number="63A-5b-701(3)"><subsection number="63A-5b-701(3)(a)"> An institution of higher education shall annually report to the division, in a format required by the division, on the institution of higher education's compliance with the division's maintenance functions standards.</subsection><subsection number="63A-5b-701(3)(b)"> The division shall:<subsection number="63A-5b-701(3)(b)(i)"> prescribe a standard format for reporting compliance with the division's maintenance functions standards;</subsection><subsection number="63A-5b-701(3)(b)(ii)"> report to the Legislature on the compliance or noncompliance with the standards; and</subsection><subsection number="63A-5b-701(3)(b)(iii)"> conduct periodic audits to ensure that institutions of higher education are complying with the standards and report the results of the audits to the Legislature.</subsection></subsection></subsection></section><section number="63A-5b-702"><histories><history>Amended by Chapter <modchap sess="2024GS">53</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Standards and requirements for state facilities -- Life-cycle cost effectiveness.</catchline><subsection number="63A-5b-702(1)">As used in this section:<subsection number="63A-5b-702(1)(a)">"Clean energy system" means a system designed to use solar, wind, geothermal power, wood, hydropower, nuclear, or other clean energy source to heat, cool, or provide electricity to a building.</subsection><subsection number="63A-5b-702(1)(b)">"Life cycle cost-effective" means the most prudent cost of owning, operating, and maintaining a facility, including the initial cost, energy costs, operation and maintenance costs, repair costs, and the costs of energy conservation and clean energy systems.</subsection></subsection><subsection number="63A-5b-702(2)">The director shall, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, make rules:<subsection number="63A-5b-702(2)(a)">that establish standards and requirements for determining whether a state facility project is life cycle cost-effective;</subsection><subsection number="63A-5b-702(2)(b)">for the monitoring of an agency's operation and maintenance expenditures for a state-owned facility;</subsection><subsection number="63A-5b-702(2)(c)">to establish standards and requirements for utility metering;</subsection><subsection number="63A-5b-702(2)(d)">that create an operation and maintenance program for an agency's facilities;</subsection><subsection number="63A-5b-702(2)(e)">that establish a methodology for determining reasonably anticipated inflationary costs for each operation and maintenance program described in Subsection (2)(d);</subsection><subsection number="63A-5b-702(2)(f)">that require an agency to report the amount the agency receives and expends on operation and maintenance; and</subsection><subsection number="63A-5b-702(2)(g)">that provide for determining the actual cost for operation and maintenance requests for a new facility.</subsection></subsection><subsection number="63A-5b-702(3)">The director shall:<subsection number="63A-5b-702(3)(a)">ensure that state-owned facilities, except for facilities under the control of the State Capitol Preservation Board, are life cycle cost-effective;</subsection><subsection number="63A-5b-702(3)(b)">conduct ongoing facilities audits of state-owned facilities; and</subsection><subsection number="63A-5b-702(3)(c)">monitor an agency's operation and maintenance expenditures for state-owned facilities as provided in rules made under Subsection (2)(b).</subsection></subsection><subsection number="63A-5b-702(4)"><subsection number="63A-5b-702(4)(a)">An agency shall comply with the rules made under Subsection (2) for new facility requests submitted to the Legislature for a session of the Legislature after the 2017 General Session.</subsection><subsection number="63A-5b-702(4)(b)">The Office of the Legislative Fiscal Analyst and the Governor's Office of Planning and Budget shall, for each agency with operation and maintenance expenses, ensure that each required budget for the agency is adjusted in accordance with the rules described in Subsection (2)(e).</subsection></subsection></section><section number="63A-5b-703"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Agency lease payments.</catchline><subsection number="63A-5b-703(1)"><subsection number="63A-5b-703(1)(a)"> Beginning July 1, 2020, the division shall implement a program to charge agencies, except institutions of higher education, lease payments for the agency's use and occupancy of space within a building.</subsection><subsection number="63A-5b-703(1)(b)"> Before July 1, 2020, the division shall:<subsection number="63A-5b-703(1)(b)(i)"> conduct a market analysis of market lease rates for comparable space in buildings comparable to division-owned buildings; and</subsection><subsection number="63A-5b-703(1)(b)(ii)"> establish lease rates for an agency's use and occupancy of a division-owned building.</subsection></subsection><subsection number="63A-5b-703(1)(c)"> The lease rates shall be:<subsection number="63A-5b-703(1)(c)(i)"> consistent with market rates for comparable space in comparable buildings;</subsection><subsection number="63A-5b-703(1)(c)(ii)"> calculated to cover: <subsection number="63A-5b-703(1)(c)(ii)(A)"> an amortized amount for capital replacement;</subsection><subsection number="63A-5b-703(1)(c)(ii)(B)"> an amount for capital improvements; and</subsection><subsection number="63A-5b-703(1)(c)(ii)(C)"> operation and maintenance costs; and</subsection></subsection><subsection number="63A-5b-703(1)(c)(iii)"> in proportion to legislative appropriations.</subsection></subsection></subsection><subsection number="63A-5b-703(2)"> In making appropriations to cover lease payments under this section, the Legislature shall create a line item, as defined in Section <xref depth="3" refnumber="63J-1-102" start="0">63J-1-102</xref>, for each agency to fund the lease payments.</subsection></section></part><part number="63A-5b-8"><catchline>Acquisitions of Real Property Interests</catchline><section number="63A-5b-801"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-5b-801(1)"> "Agency optional term" means an option that is exclusively exercisable by a leasing agency to extend the lease term.</subsection><subsection number="63A-5b-801(2)"> "High-cost lease" means a real property lease that: <subsection number="63A-5b-801(2)(a)"> has an initial term including any agency optional term of 10 years or more; or</subsection><subsection number="63A-5b-801(2)(b)"> will require lease payments of more than $5,000,000 over the term of the lease, including any agency optional term.</subsection></subsection><subsection number="63A-5b-801(3)"><subsection number="63A-5b-801(3)(a)"> "Leasing agency" means a department, commission, board, council, agency, institution, officer, corporation, fund, division, office, committee, authority, laboratory, library, unit, bureau, panel, or other administrative unit of the state.</subsection><subsection number="63A-5b-801(3)(b)"> "Leasing agency" does not include:<subsection number="63A-5b-801(3)(b)(i)"> the legislative branch;</subsection><subsection number="63A-5b-801(3)(b)(ii)"> the judicial branch; and</subsection><subsection number="63A-5b-801(3)(b)(iii)"> an institution of higher education.</subsection></subsection></subsection><subsection number="63A-5b-801(4)"> "Significant lease terms" includes the duration of the lease, the frequency of the periodic payments, a renewal clause, a purchase option, a cancellation clause, a repair and maintenance clause, and a restriction on use of the property.</subsection></section><section number="63A-5b-802"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Leasing responsibilities of the director.</catchline><subsection number="63A-5b-802(1)"> The director shall: <subsection number="63A-5b-802(1)(a)"> prepare and submit a yearly request to the governor and Legislature for a designated amount of square footage by type of space to be leased by the division for that fiscal year;</subsection><subsection number="63A-5b-802(1)(b)"> lease, in the name of the division, all real property space to be occupied by a leasing agency;</subsection><subsection number="63A-5b-802(1)(c)"> in leasing space:<subsection number="63A-5b-802(1)(c)(i)"> use a process consistent with the best interest of the state, the requirements of the leasing agency, and the anticipated use of the property; and</subsection><subsection number="63A-5b-802(1)(c)(ii)"> comply with any legislative mandates contained in the appropriations act or other legislation;</subsection></subsection><subsection number="63A-5b-802(1)(d)"> apply the criteria contained in Subsection <xref depth="4" refnumber="63A-5b-802(1)(f)" start="0">(1)(f)</xref> to prepare a report evaluating each high-cost lease at least 12 months before the lease expires;</subsection><subsection number="63A-5b-802(1)(e)"> evaluate each lease under the division's control and apply the criteria contained in Subsection <xref depth="4" refnumber="63A-5b-802(1)(f)" start="0">(1)(f)</xref>, as applicable, to evaluate the lease;</subsection><subsection number="63A-5b-802(1)(f)"> in evaluating leases:<subsection number="63A-5b-802(1)(f)(i)"> determine whether the lease is cost-effective when the needs of the leasing agency to be housed in the leased facilities are considered;</subsection><subsection number="63A-5b-802(1)(f)(ii)"> determine whether another option such as construction, use of other state-owned space, or a lease-purchase agreement is more cost-effective than leasing;</subsection><subsection number="63A-5b-802(1)(f)(iii)"> determine whether the significant lease terms are cost-effective and provide the state with sufficient flexibility and protection from liability;</subsection><subsection number="63A-5b-802(1)(f)(iv)"> compare the proposed lease payments to the current market rates, and evaluate whether the proposed lease payments are reasonable under current market conditions;</subsection><subsection number="63A-5b-802(1)(f)(v)"> compare proposed significant lease terms to the current market, and recommend whether these proposed terms are reasonable under current market conditions; and</subsection><subsection number="63A-5b-802(1)(f)(vi)"> if applicable, recommend that the lease or modification to a lease be approved or disapproved;</subsection></subsection><subsection number="63A-5b-802(1)(g)"> based upon the evaluation, include in the report recommendations that identify viable alternatives to:<subsection number="63A-5b-802(1)(g)(i)"> make the lease cost-effective; or</subsection><subsection number="63A-5b-802(1)(g)(ii)"> meet the leasing agency's needs when the lease expires; and</subsection></subsection><subsection number="63A-5b-802(1)(h)"> upon request, provide the information included in the report to:<subsection number="63A-5b-802(1)(h)(i)"> the leasing agency benefitted by the lease; and</subsection><subsection number="63A-5b-802(1)(h)(ii)"> the Office of the Legislative Fiscal Analyst.</subsection></subsection></subsection><subsection number="63A-5b-802(2)"> The director may: <subsection number="63A-5b-802(2)(a)"> subject to legislative appropriation, enter into a facility lease with a term of up to 10 years if the length of the lease's term is economically advantageous to the state; and</subsection><subsection number="63A-5b-802(2)(b)"> subject to legislative appropriation, enter into a facility lease with a term of more than 10 years if the length of the lease's term is economically advantageous to the state.</subsection></subsection></section><section number="63A-5b-803"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Reporting of leasing activity.</catchline><subsection number="63A-5b-803(1)"> The director shall: <subsection number="63A-5b-803(1)(a)"> prepare a standard form upon which a leasing agency and another state institution or entity can report the current and proposed lease activity of the leasing agency, institution, or entity, including any lease renewal; and</subsection><subsection number="63A-5b-803(1)(b)"> develop procedures and mechanisms within the division to:<subsection number="63A-5b-803(1)(b)(i)"> obtain and share information about each leasing agency's real property needs; and</subsection><subsection number="63A-5b-803(1)(b)(ii)"> provide oversight and review of lessors and lessees during the term of each lease.</subsection></subsection></subsection><subsection number="63A-5b-803(2)"> Each leasing agency, the Administrative Office of the Courts, and the board of trustees for each institution of higher education, shall report all current and proposed lease activity on the standard form prepared by the division to: <subsection number="63A-5b-803(2)(a)"> the division; and</subsection><subsection number="63A-5b-803(2)(b)"> the Office of the Legislative Fiscal Analyst.</subsection></subsection></section><section number="63A-5b-804"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Leasing by the Administrative Office of the Courts -- Judicial Council approval required for high-cost lease -- Director's responsibilities.</catchline><subsection number="63A-5b-804(1)"> Before executing a high-cost lease or a modification to a lease that results in a high-cost lease, the Administrative Office of the Courts shall submit a draft of the new lease or modification to: <subsection number="63A-5b-804(1)(a)"> the Judicial Council; and</subsection><subsection number="63A-5b-804(1)(b)"> the director.</subsection></subsection><subsection number="63A-5b-804(2)"> The director shall: <subsection number="63A-5b-804(2)(a)"> review the draft submitted by the Administrative Office of the Courts; and</subsection><subsection number="63A-5b-804(2)(b)"> within 30 days after receiving the draft, submit a report on the draft to:<subsection number="63A-5b-804(2)(b)(i)"> the Judicial Council; and</subsection><subsection number="63A-5b-804(2)(b)(ii)"> the Office of the Legislative Fiscal Analyst.</subsection></subsection></subsection><subsection number="63A-5b-804(3)"> A report under Subsection <xref depth="4" refnumber="63A-5b-804(2)(b)" start="0">(2)(b)</xref> shall contain: <subsection number="63A-5b-804(3)(a)"> the director's opinion about:<subsection number="63A-5b-804(3)(a)(i)"> whether the lease or modification is cost-effective when the needs of the entity to be housed in the leased facility are considered;</subsection><subsection number="63A-5b-804(3)(a)(ii)"> whether another option such as construction, use of other state-owned space, or a lease-purchase agreement is more cost-effective than leasing; and</subsection><subsection number="63A-5b-804(3)(a)(iii)"> whether the significant lease terms are cost-effective and provide the state with sufficient flexibility and protection from liability;</subsection></subsection><subsection number="63A-5b-804(3)(b)"> a comparison of the proposed lease payments to the current market rates, and a recommendation as to whether the proposed lease payments are reasonable under current market conditions;</subsection><subsection number="63A-5b-804(3)(c)"> a comparison of proposed significant lease terms to the current market, and a recommendation as to whether the proposed terms are reasonable under current market conditions; and</subsection><subsection number="63A-5b-804(3)(d)"> a recommendation from the director that the lease or modification to a lease be approved or disapproved.</subsection></subsection><subsection number="63A-5b-804(4)"><subsection number="63A-5b-804(4)(a)"> The Administrative Office of the Courts may not execute a new high-cost lease or modification to an existing lease that will result in a high-cost lease unless the lease or modification is approved by a majority vote of the Judicial Council.</subsection><subsection number="63A-5b-804(4)(b)"> The Judicial Council shall consider the recommendations of the director in determining whether to approve a high-cost lease or modification resulting in a high-cost lease.</subsection></subsection></section><section number="63A-5b-805"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Leasing by higher education institutions.</catchline><subsection number="63A-5b-805(1)">The Utah Board of Higher Education shall establish written policies and procedures governing leasing by an institution of higher education.</subsection><subsection number="63A-5b-805(2)">Except as provided in Section <xref depth="3" refnumber="53H-9-602">53H-9-602</xref>, an institution of higher education shall comply with the procedures and requirements of the Utah Board of Higher Education policies before signing or renewing a lease.</subsection></section><section number="63A-5b-806"><histories><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Division rules on the value of property bought or exchanged -- Exception.</catchline><subsection number="63A-5b-806(1)">The division shall, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, make rules to ensure that, if the division buys or exchanges real property, the value of the real property is congruent with the proposed price and other terms of the purchase or exchange.</subsection><subsection number="63A-5b-806(2)">The rules:<subsection number="63A-5b-806(2)(a)">shall establish procedures for determining the value of the real property;</subsection><subsection number="63A-5b-806(2)(b)">may provide that an appraisal, as defined in Section <xref depth="3" refnumber="61-2g-102">61-2g-102</xref>, demonstrates the real property's value; and</subsection><subsection number="63A-5b-806(2)(c)">may require that the appraisal be completed by a state-certified general appraiser, as defined in Section <xref depth="3" refnumber="61-2g-102">61-2g-102</xref>.</subsection></subsection><subsection number="63A-5b-806(3)">The rules adopted under Subsection (1) do not apply to the purchase or exchange of real property, or an interest in real property:<subsection number="63A-5b-806(3)(a)">with a value of less than $500,000, as estimated by the division; or</subsection><subsection number="63A-5b-806(3)(b)">if the real property is part or all of the consideration received in exchange for division-owned real property conveyed, leased, or disposed of under Subsection <xref depth="3" refnumber="63A-5b-303">63A-5b-303</xref>(1)(a)(viii).</subsection></subsection></section><section number="63A-5b-807"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Eminent domain of unincorporated city owned land.</catchline><subsection number="63A-5b-807(1)">As used in this section:<subsection number="63A-5b-807(1)(a)">"County of the first class" means a county that is classified by population as a county of the first class under Section <xref depth="3" refnumber="17-60-104">17-60-104</xref>.</subsection><subsection number="63A-5b-807(1)(b)">"Unincorporated land" means land that before January 1, 2025, was not within the boundaries of a city.</subsection></subsection><subsection number="63A-5b-807(2)">The division may exercise eminent domain, consistent with the procedures described in Title <xref depth="2" refnumber="78B-6-5">78B, Chapter 6, Part 5</xref>, Eminent Domain, to condemn unincorporated land for the public use of constructing a new facility on the land for homelessness services provided by, or under contract with, the state if the land is owned by a city that is the seat of government for a county of the first class.</subsection><subsection number="63A-5b-807(3)">The division may consult with the Department of Transportation for assistance in performing the division's duties under Subsection <xref depth="4" refnumber="63A-5b-807(2)">(2)</xref>.</subsection></section></part><part number="63A-5b-9"><catchline>Disposal of Division-owned Property</catchline><section number="63A-5b-901"><histories><history>Amended by Chapter <modchap sess="2024GS">438</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-5b-901(1)">"Applicant" means a person who submits a timely, qualified proposal to the division.</subsection><subsection number="63A-5b-901(2)">"Condemnee" means the same as that term is defined in Section <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref>.</subsection><subsection number="63A-5b-901(3)">"Division-owned property" means real property, including an interest in real property, to which the division holds title, regardless of who occupies or uses the real property.</subsection><subsection number="63A-5b-901(4)">"Local government entity" means a county, city, town, special district, special service district, community development and renewal agency, conservation district, school district, or other political subdivision of the state.</subsection><subsection number="63A-5b-901(5)">"Primary state agency" means a state agency for which the division holds title to real property that the state agency occupies or uses, as provided in Subsection <xref depth="3" refnumber="63A-5b-303">63A-5b-303</xref>(1)(a)(iv).</subsection><subsection number="63A-5b-901(6)">"Private party" means a person who is not a state agency, local government entity, or public purpose nonprofit entity.</subsection><subsection number="63A-5b-901(7)">"Public purpose nonprofit entity" means a corporation, association, organization, or entity that:<subsection number="63A-5b-901(7)(a)">is located within the state;</subsection><subsection number="63A-5b-901(7)(b)">is not a state agency or local government entity;</subsection><subsection number="63A-5b-901(7)(c)">is exempt from federal income taxation under Section 501(c)(3), Internal Revenue Code; and</subsection><subsection number="63A-5b-901(7)(d)">operates to fulfill a public purpose.</subsection></subsection><subsection number="63A-5b-901(8)">"Qualified proposal" means a written proposal that:<subsection number="63A-5b-901(8)(a)">meets the criteria established by the division by rule under Section <xref depth="3" refnumber="63A-5b-903">63A-5b-903</xref>;</subsection><subsection number="63A-5b-901(8)(b)">if submitted by a local government entity or public purpose nonprofit entity, explains the public purpose for which the local government entity or public purpose nonprofit entity seeks a transfer of ownership or lease of the vacant division-owned property; and</subsection><subsection number="63A-5b-901(8)(c)">the director determines will, if accepted and implemented, provide a material benefit to the state.</subsection></subsection><subsection number="63A-5b-901(9)">"Secondary state agency" means a state agency:<subsection number="63A-5b-901(9)(a)">that is authorized to hold title to real property that the state agency occupies or uses, as provided in Section <xref depth="3" refnumber="63A-5b-304">63A-5b-304</xref>; and</subsection><subsection number="63A-5b-901(9)(b)">for which the division does not hold title to real property that the state agency occupies or uses.</subsection></subsection><subsection number="63A-5b-901(10)">"State agency" means a department, division, office, entity, agency, or other unit of state government.</subsection><subsection number="63A-5b-901(11)">"Transfer of ownership" includes a transfer of the ownership of vacant division-owned property that occurs as part of an exchange of the vacant division-owned property for another property.</subsection><subsection number="63A-5b-901(12)">"Vacant division-owned property" means division-owned property that:<subsection number="63A-5b-901(12)(a)">a primary state agency is not occupying or using; and</subsection><subsection number="63A-5b-901(12)(b)">the director has determined should be made available for:<subsection number="63A-5b-901(12)(b)(i)">use or occupancy by a primary state agency; or</subsection><subsection number="63A-5b-901(12)(b)(ii)">a transfer of ownership or lease to a secondary state agency, local government entity, public purpose nonprofit entity, or private party.</subsection></subsection></subsection><subsection number="63A-5b-901(13)">"Written proposal" means a brief statement in writing that explains:<subsection number="63A-5b-901(13)(a)">the proposed use or occupancy, transfer of ownership, or lease of vacant division-owned property; and</subsection><subsection number="63A-5b-901(13)(b)">how the state will benefit from the proposed use or occupancy, transfer of ownership, or lease.</subsection></subsection></section><section number="63A-5b-902"><histories><history>Amended by Chapter <modchap sess="2024GS">419</modchap>, 2024 General Session</history><modyear>2024</modyear><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Application of part.</catchline><subsection number="63A-5b-902(1)">Except as stated in Subsection (1)(d), the provisions of this part, other than this section, do not apply to:<subsection number="63A-5b-902(1)(a)">the division's disposal or lease of division-owned property that would otherwise be subject to this <xref depth="3" refnumber="part, if the division-owned property has">part, if the division-owned property has</xref> a value under $500,000, as estimated by the division;</subsection><subsection number="63A-5b-902(1)(b)">a conveyance, lease, or disposal of division-owned property in connection with:<subsection number="63A-5b-902(1)(b)(i)">the establishment of a state store, as defined in Section <xref depth="3" refnumber="32B-1-102">32B-1-102</xref>; or</subsection><subsection number="63A-5b-902(1)(b)(ii)">the construction of student housing; </subsection></subsection><subsection number="63A-5b-902(1)(c)">a conveyance, lease, or disposal of any part of the point of the mountain state land, as defined in Section <xref depth="3" refnumber="11-59-102">11-59-102</xref>, by the Point of the Mountain State Land Authority created in Section <xref depth="3" refnumber="11-59-201">11-59-201</xref>;</subsection><subsection number="63A-5b-902(1)(d)">a conveyance, lease, or disposal of division-owned property for fair market value, as determined by the division, under Subsection <xref depth="3" refnumber="63A-5b-303">63A-5b-303</xref>(1)(a)(viii), except that the following sections apply:<subsection number="63A-5b-902(1)(d)(i)">Section <xref depth="3" refnumber="63A-5b-907.5">63A-5b-907.5</xref>;</subsection><subsection number="63A-5b-902(1)(d)(ii)">Section <xref depth="3" refnumber="63A-5b-908">63A-5b-908</xref>;</subsection><subsection number="63A-5b-902(1)(d)(iii)">Section <xref depth="3" refnumber="63A-5b-910">63A-5b-910</xref>;</subsection><subsection number="63A-5b-902(1)(d)(iv)">Section <xref depth="3" refnumber="63A-5b-911">63A-5b-911</xref>; and</subsection><subsection number="63A-5b-902(1)(d)(v)">Section <xref depth="3" refnumber="63A-5b-912">63A-5b-912</xref>; or</subsection></subsection><subsection number="63A-5b-902(1)(e)">a conveyance, lease, or disposal of any state-owned land, as defined in Section <xref depth="3" refnumber="11-70-101">11-70-101</xref>, by the Utah Fairpark Area Investment and Restoration District, created in Section <xref depth="3" refnumber="11-70-201">11-70-201</xref>.</subsection></subsection><subsection number="63A-5b-902(2)">Nothing in Subsection (1)(a), (b), or (d) may be construed to diminish or eliminate the division's responsibility to manage division-owned property in the best interests of the state.</subsection></section><section number="63A-5b-903"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Rules made by the division.</catchline><tab/>The division may, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, make rules that:<subsection number="63A-5b-903(1)"> establish criteria that a written proposal is required to satisfy in order to be a qualified proposal, including, if applicable, a minimum acceptable purchase price; and</subsection><subsection number="63A-5b-903(2)"> define criteria that the director will consider in making a determination whether a proposed use or occupancy, transfer of ownership, or lease of vacant division-owned property provides a material benefit to the state.</subsection></section><section number="63A-5b-904"><histories><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Division authority with respect to vacant division-owned property -- Limitations.</catchline><subsection number="63A-5b-904(1)">Subject to Section <xref depth="3" refnumber="63A-5b-909">63A-5b-909</xref>, the division may:<subsection number="63A-5b-904(1)(a)">provide for a primary state agency's occupancy or use of vacant division-owned property, if the director determines that the primary state agency's occupancy or use is in the best interests of the state;</subsection><subsection number="63A-5b-904(1)(b)">effect a transfer of ownership or lease of vacant division-owned property, as provided in this section; or</subsection><subsection number="63A-5b-904(1)(c)">refer vacant division-owned property to the Department of Transportation for sale by auction, as provided in Section <xref depth="3" refnumber="63A-5b-908">63A-5b-908</xref>.</subsection></subsection><subsection number="63A-5b-904(2)">The division may effect a transfer of ownership or lease of vacant division-owned property without receiving fair market value in return if:<subsection number="63A-5b-904(2)(a)">the director determines that the transfer of ownership or lease is in the best interests of the state;</subsection><subsection number="63A-5b-904(2)(b)">for a proposed transfer of ownership or lease to a local government entity, public purpose nonprofit entity, or private party, the director determines that the local government entity, public purpose nonprofit entity, or private party intends to use the property to fulfill a public purpose;</subsection><subsection number="63A-5b-904(2)(c)">the director requests and receives a recommendation on the proposed transfer of ownership or lease from the Legislative Executive Appropriations Committee;</subsection><subsection number="63A-5b-904(2)(d)">the director communicates the Executive Appropriations Committee's recommendation to the executive director; and</subsection><subsection number="63A-5b-904(2)(e)">the executive director approves the transfer of ownership or lease.</subsection></subsection><subsection number="63A-5b-904(3)"><subsection number="63A-5b-904(3)(a)">If the division effects a transfer of ownership of vacant division-owned property without receiving fair market value in return, the division shall require the documents memorializing the transfer of ownership to preserve to the division:<subsection number="63A-5b-904(3)(a)(i)">in the case of a transfer of ownership of vacant division-owned property to a secondary state agency, local government entity, or public purpose nonprofit entity for no or nominal consideration, a right of reversion, providing for the ownership of the property to revert to the division if the property ceases to be used for the public benefit; or</subsection><subsection number="63A-5b-904(3)(a)(ii)">in the case of any other transfer of ownership of vacant division-owned property, a right of first refusal allowing the division to purchase the property from the transferee for the same price that the transferee paid to the division if the transferee wishes to transfer ownership of the former vacant division-owned property.</subsection></subsection><subsection number="63A-5b-904(3)(b)">Subsection (3)(a) does not apply to the sale of vacant division-owned property at an auction under Section <xref depth="3" refnumber="63A-5b-908">63A-5b-908</xref>.</subsection></subsection></section><section number="63A-5b-905"><histories><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Notice required before division may effect a transfer of ownership or lease of division-owned property for less than fair market value.</catchline><subsection number="63A-5b-905(1)">Before the division may effect a transfer of ownership or lease of vacant division-owned property for less than fair market value, the division shall give notice as provided in Subsection (2).</subsection><subsection number="63A-5b-905(2)">A notice required under Subsection (1) shall:<subsection number="63A-5b-905(2)(a)">identify and describe the vacant division-owned property;</subsection><subsection number="63A-5b-905(2)(b)">indicate the availability of the vacant division-owned property;</subsection><subsection number="63A-5b-905(2)(c)">invite persons interested in the vacant division-owned property to submit a written proposal to the division;</subsection><subsection number="63A-5b-905(2)(d)">indicate the deadline for submitting a written proposal;</subsection><subsection number="63A-5b-905(2)(e)">be posted on the division's website for at least 60 consecutive days before the deadline for submitting a written proposal, in a location specifically designated for notices dealing with vacant division-owned property;</subsection><subsection number="63A-5b-905(2)(f)">be posted on the Utah Public Notice Website created in Section <xref depth="3" refnumber="63A-16-601">63A-16-601</xref> for at least 60 consecutive days before the deadline for submitting a written proposal; and</subsection><subsection number="63A-5b-905(2)(g)">be sent by email to each person who has previously submitted to the division a written request to receive notices under this section.</subsection></subsection></section><section number="63A-5b-906"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Submitting a written proposal for vacant division-owned property.</catchline><subsection number="63A-5b-906(1)"> A person may submit to the division a written proposal: <subsection number="63A-5b-906(1)(a)"> in response to the division's notice under Section <xref depth="3" refnumber="63A-5b-905" start="0">63A-5b-905</xref>; or</subsection><subsection number="63A-5b-906(1)(b)"> with respect to vacant division-owned property as to which the division has not given notice under Section <xref depth="3" refnumber="63A-5b-905" start="0">63A-5b-905</xref>.</subsection></subsection><subsection number="63A-5b-906(2)"> The division is not required to consider a written proposal or provide notice under Section <xref depth="3" refnumber="63A-5b-905" start="0">63A-5b-905</xref> if the director determines that the written proposal is not a qualified proposal.</subsection><subsection number="63A-5b-906(3)"> If a person submits a qualified proposal to the division under Subsection <xref depth="4" refnumber="63A-5b-906(1)(b)" start="0">(1)(b)</xref>: <subsection number="63A-5b-906(3)(a)"> the division shall:<subsection number="63A-5b-906(3)(a)(i)"> give notice as provided in Section <xref depth="3" refnumber="63A-5b-905" start="0">63A-5b-905</xref>; and</subsection><subsection number="63A-5b-906(3)(a)(ii)"> treat the qualified proposal as though it were submitted in response to the notice; and</subsection></subsection><subsection number="63A-5b-906(3)(b)"> the person may, within the time provided for the submission of written proposals, modify the qualified proposal to the extent necessary to address matters raised in the notice that were not addressed in the initial qualified proposal.</subsection></subsection><subsection number="63A-5b-906(4)"> A person who fails to submit a qualified proposal to the division within 60 days after the date of the notice under Section <xref depth="3" refnumber="63A-5b-905" start="0">63A-5b-905</xref> may not be considered for the vacant division-owned property.</subsection></section><section number="63A-5b-907"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Priorities for vacant division-owned property -- Division to convey vacant division-owned property.</catchline><subsection number="63A-5b-907(1)"> This section applies to a proposed transfer of ownership or lease of vacant division-owned property at less than fair market value.</subsection><subsection number="63A-5b-907(2)"><subsection number="63A-5b-907(2)(a)"> An applicant that is a state agency has priority for vacant division-owned property over an applicant that is a local government entity, a public purpose nonprofit entity, and a private party.</subsection><subsection number="63A-5b-907(2)(b)"> An applicant that is a local government entity and an applicant that is a public purpose nonprofit entity have:<subsection number="63A-5b-907(2)(b)(i)"> priority for vacant division-owned property over an applicant that is a private party; and</subsection><subsection number="63A-5b-907(2)(b)(ii)"> between them the same priority for vacant division-owned property.</subsection></subsection></subsection><subsection number="63A-5b-907(3)"> If the division receives multiple timely qualified proposals from applicants with the highest and same priority, the division shall: <subsection number="63A-5b-907(3)(a)"> notify the executive director of:<subsection number="63A-5b-907(3)(a)(i)"> the availability of the vacant division-owned property; and</subsection><subsection number="63A-5b-907(3)(a)(ii)"> the applicants with the highest and same priority that have submitted qualified proposals; and</subsection></subsection><subsection number="63A-5b-907(3)(b)"> provide the executive director with a copy of the timely qualified proposals submitted by the applicants with the highest and same priority.</subsection></subsection><subsection number="63A-5b-907(4)"> Within 30 days after being notified under Subsection <xref depth="4" refnumber="63A-5b-907(3)" start="0">(3)</xref>, the executive director shall: <subsection number="63A-5b-907(4)(a)"> determine which applicant's qualified proposal is most likely to result in the highest and best public benefit; and</subsection><subsection number="63A-5b-907(4)(b)"> notify the division of the executive director's decision under Subsection <xref depth="4" refnumber="63A-5b-907(4)" start="0">(4)</xref>(a).</subsection></subsection><subsection number="63A-5b-907(5)"> The division shall effect a transfer of ownership or lease of the vacant division-owned property to: <subsection number="63A-5b-907(5)(a)"> the applicant with the highest priority under Subsection <xref depth="4" refnumber="63A-5b-907(2)" start="0">(2)</xref>, if the division receives a timely qualified proposal from a single applicant with the highest priority; or</subsection><subsection number="63A-5b-907(5)(b)"> the applicant whose qualified proposal was determined by the executive director under Subsection <xref depth="4" refnumber="63A-5b-907(4)" start="0">(4)</xref> to be most likely to result in the highest and best public benefit, if the division receives multiple timely qualified proposals from applicants with the highest and same priority.</subsection></subsection></section><section number="63A-5b-907.5"><histories><history>Enacted by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Lease of division-owned property to a private party.</catchline><subsection number="63A-5b-907.5(1)"> If the division leases division-owned property to a private party, the division shall, within 30 days after a lease agreement is executed, provide written notice of the lease to: <subsection number="63A-5b-907.5(1)(a)"> the municipality in which the division-owned property is located, if the division-owned property is within a municipality; or</subsection><subsection number="63A-5b-907.5(1)(b)"> the county in whose unincorporated area the division-owned property is located, if the division-owned property is not located within a municipality.</subsection></subsection><subsection number="63A-5b-907.5(2)"> Nothing in this part may be used by a private party leasing division-owned property as a basis for not complying with applicable local land use ordinances and regulations.</subsection></section><section number="63A-5b-908"><histories><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Referring vacant division-owned property to the Department of Transportation for auction.</catchline><subsection number="63A-5b-908(1)">The division may refer vacant division-owned property to the Department of Transportation for a public auction if:<subsection number="63A-5b-908(1)(a)">for a conveyance, lease, or disposal of vacant division-owned property for less than fair market value:<subsection number="63A-5b-908(1)(a)(i)">the division has provided notice under Section <xref depth="3" refnumber="63A-5b-905">63A-5b-905</xref> with respect to the vacant division-owned property; and</subsection><subsection number="63A-5b-908(1)(a)(ii)">the division receives no qualified proposals in response to the notice under Section <xref depth="3" refnumber="63A-5b-905">63A-5b-905</xref>;</subsection></subsection><subsection number="63A-5b-908(1)(b)">the director determines that:<subsection number="63A-5b-908(1)(b)(i)">there is no reasonable likelihood that within the foreseeable future:<subsection number="63A-5b-908(1)(b)(i)(A)">a primary state agency will use or occupy the vacant division-owned property; or</subsection><subsection number="63A-5b-908(1)(b)(i)(B)">a secondary state agency, local government entity, or public purpose nonprofit entity will seek a transfer of ownership or lease of the vacant division-owned property; and</subsection></subsection><subsection number="63A-5b-908(1)(b)(ii)">disposing of the vacant division-owned property through a public auction is in the best interests of the state;</subsection></subsection><subsection number="63A-5b-908(1)(c)">the director requests and receives a recommendation on the proposed public auction from the Legislative Executive Appropriations Committee;</subsection><subsection number="63A-5b-908(1)(d)">the director communicates the Executive Appropriations Committee's recommendation to the executive director; and</subsection><subsection number="63A-5b-908(1)(e)">the executive director approves the public auction.</subsection></subsection><subsection number="63A-5b-908(2)">If the division refers a vacant division-owned property to the Department of Transportation for public auction, the Department of Transportation shall publicly auction the vacant division-owned property under the same law and in the same manner that apply to a public auction of Department of Transportation property.</subsection><subsection number="63A-5b-908(3)">At a public auction conducted under Subsection (2), the Department of Transportation may, on behalf of the division, accept an offer to purchase the vacant division-owned property.</subsection><subsection number="63A-5b-908(4)">The division and the Department of Transportation shall coordinate together to:<subsection number="63A-5b-908(4)(a)">manage the details of finalizing any sale of the vacant division-owned property at public auction; and</subsection><subsection number="63A-5b-908(4)(b)">ensure that the buyer acquires proper title and that the division receives the net proceeds of the sale.</subsection></subsection><subsection number="63A-5b-908(5)">If a public auction under this section does not result in a sale of the vacant division-owned property, the Department of Transportation shall notify the division and refer the vacant division-owned property back to the division.</subsection></section><section number="63A-5b-909"><histories><history>Amended by Chapter <modchap sess="2024GS">480</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>State real property subject to right of first refusal.</catchline><subsection number="63A-5b-909(1)"><subsection number="63A-5b-909(1)(a)">If Section <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref> applies to vacant division-owned property, the division shall comply with Subsection <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref>(3).</subsection><subsection number="63A-5b-909(1)(b)">If a condemnee accepts the division's offer to sell the vacant division-owned property as provided in Section <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref>, the division shall:<subsection number="63A-5b-909(1)(b)(i)">comply with the requirements of Section <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref>; and</subsection><subsection number="63A-5b-909(1)(b)(ii)">terminate any process to convey the vacant division-owned property.</subsection></subsection><subsection number="63A-5b-909(1)(c)">A condemnee may waive rights and benefits afforded under Section <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref> and instead seek a transfer of ownership or lease of vacant division-owned property under the provisions of this chapter in the same manner as any other person not entitled to the rights and benefits of Section <xref depth="3" refnumber="78B-6-520.3">78B-6-520.3</xref>.</subsection></subsection><subsection number="63A-5b-909(2)"><subsection number="63A-5b-909(2)(a)">If Section <xref depth="3" refnumber="78B-6-521">78B-6-521</xref> applies to the anticipated disposal of the vacant division-owned property, the division shall comply with the limitations and requirements of Subsections <xref depth="3" refnumber="78B-6-521">78B-6-521</xref>(2) and (3).</subsection><subsection number="63A-5b-909(2)(b)">If the original grantor or a subsequent bona fide purchaser, or the original grantor's or subsequent bona fide purchaser's assignee, accepts an offer for sale as provided in Subsection <xref depth="3" refnumber="78B-6-521">78B-6-521</xref>(2)(a), the division shall:<subsection number="63A-5b-909(2)(b)(i)">sell the vacant division-owned property to the original grantor or subsequent bona fide purchaser, or the original grantor's or subsequent bona fide purchaser's assignee, in accordance with Section <xref depth="3" refnumber="78B-6-521">78B-6-521</xref>; and</subsection><subsection number="63A-5b-909(2)(b)(ii)">terminate any process under this chapter to convey the vacant division-owned property.</subsection></subsection><subsection number="63A-5b-909(2)(c)">An original grantor or subsequent bona fide purchaser, or the original grantor's or subsequent bona fide purchaser's assignee, may waive rights afforded under Section <xref depth="3" refnumber="78B-6-521">78B-6-521</xref> and instead seek a transfer of ownership or lease of vacant division-owned property in the same manner as any other person seeking a transfer of ownership or lease of vacant division-owned property to which Section <xref depth="3" refnumber="78B-6-521">78B-6-521</xref> does not apply.</subsection></subsection></section><section number="63A-5b-910"><histories><history>Amended by Chapter <modchap sess="2023GS">329</modchap>, 2023 General Session</history><modyear>2023</modyear><history>Amended by Chapter <modchap sess="2023GS">369</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Disposition of proceeds received by division from sale of vacant division-owned property.</catchline><subsection number="63A-5b-910(1)"><subsection number="63A-5b-910(1)(a)"> Except as provided in Section <xref depth="3" refnumber="26B-1-331" start="0">26B-1-331</xref>, the division shall pay into the state treasury the money received from the transfer of ownership or lease of vacant division-owned property.</subsection><subsection number="63A-5b-910(1)(b)"> Money paid into the state treasury under Subsection <xref depth="4" refnumber="63A-5b-910(1)(a)" start="0">(1)(a)</xref>:<subsection number="63A-5b-910(1)(b)(i)"> becomes a part of the funds provided by law for carrying out the building program of the state; and</subsection><subsection number="63A-5b-910(1)(b)(ii)"> is appropriated for the purpose described in Subsection <xref depth="4" refnumber="63A-5b-910(1)(b)(i)" start="0">(1)(b)(i)</xref>.</subsection></subsection></subsection><subsection number="63A-5b-910(2)"> Except as described in Subsection <xref depth="4" refnumber="63A-5b-407(7)" start="0">63A-5b-407(7)</xref>, the proceeds from the transfer of ownership or lease of vacant division-owned property belonging to or used by a particular state agency shall, to the extent practicable, be expended for the construction of buildings or in the performance of other work for the benefit of that state agency.</subsection></section><section number="63A-5b-911"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Authority to transfer land for commuter rail station and related development.</catchline><tab/>The division may transfer title to a parcel of land it owns in a county of the first class to a public transit district for the purpose of facilitating the development of a commuter rail transit station and associated transit oriented development if:<subsection number="63A-5b-911(1)"> the parcel is within one mile of the proposed commuter rail transit station and associated transit oriented development; and</subsection><subsection number="63A-5b-911(2)"> the division receives in return fair and adequate consideration.</subsection></section><section number="63A-5b-912"><histories><history>Amended by Chapter <modchap sess="2025GS">271</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Report to Transportation and Infrastructure Appropriations Subcommittee.</catchline><tab/>The division shall, on or before the third Wednesday in November of every even-numbered year, present a written report to the Transportation and Infrastructure Appropriations Subcommittee that identifies state land and buildings that are no longer needed and can be sold by the state.</section></part><part number="63A-5b-10"><catchline>Energy Conservation and Efficiency</catchline><section number="63A-5b-1001"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-5b-1001(1)"> "Energy efficiency measure" means an action taken or initiated by an agency that: <subsection number="63A-5b-1001(1)(a)"> reduces the agency's energy or fuel use or resource energy consumption, water or other resource consumption, operation and maintenance costs, or cost of energy, fuel, water, or other resource; or</subsection><subsection number="63A-5b-1001(1)(b)"> increases the agency's energy or fuel efficiency or resource consumption efficiency.</subsection></subsection><subsection number="63A-5b-1001(2)"> "Energy efficiency program" means a program established under Section <xref depth="3" refnumber="63A-5b-1002" start="0">63A-5b-1002</xref> for the purpose of improving energy efficiency measures and reducing the energy costs for state facilities.</subsection><subsection number="63A-5b-1001(3)"> "Fund" means the State Facility Energy Efficiency Fund created in Section <xref depth="3" refnumber="63A-5b-1003" start="0">63A-5b-1003</xref>.</subsection><subsection number="63A-5b-1001(4)"> "Performance efficiency agreement" means an agreement entered into by an agency whereby the agency implements one or more energy efficiency measures and finances the costs associated with implementation of performance efficiency measures using the stream of expected savings in costs resulting from implementation of the performance efficiency measures as a funding source for repayment.</subsection><subsection number="63A-5b-1001(5)"><subsection number="63A-5b-1001(5)(a)"> "State facility" means any building, structure, or other improvement that is constructed on property that the state, any of the state's departments, commissions, institutions, or agencies, or a state institution of higher education owns or leases as a tenant.</subsection><subsection number="63A-5b-1001(5)(b)"> "State facility" does not include:<subsection number="63A-5b-1001(5)(b)(i)"> an unoccupied structure that is a component of the state highway system;</subsection><subsection number="63A-5b-1001(5)(b)(ii)"> a privately owned structure that is located on property that the state, any of the state's departments, commissions, institutions, or agencies, or a state institution of higher education owns or leases as a tenant; or</subsection><subsection number="63A-5b-1001(5)(b)(iii)"> a structure that is located on land administered by the trust lands administration under a lease, permit, or contract with the trust lands administration.</subsection></subsection></subsection></section><section number="63A-5b-1002"><histories><history>Amended by Chapter <modchap sess="2025GS">271</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>State Building Energy Efficiency Program.</catchline><subsection number="63A-5b-1002(1)">The division shall:<subsection number="63A-5b-1002(1)(a)">develop and administer the energy efficiency program, which shall include guidelines and procedures to improve energy efficiency in the maintenance and management of state facilities;</subsection><subsection number="63A-5b-1002(1)(b)">provide information and assistance to agencies in the agencies' efforts to improve energy efficiency in state facilities;</subsection><subsection number="63A-5b-1002(1)(c)">analyze energy consumption by agencies to identify opportunities for improved energy efficiency;</subsection><subsection number="63A-5b-1002(1)(d)">establish an advisory group composed of representatives of agencies to provide information and assistance in the development and implementation of the energy efficiency program; and</subsection><subsection number="63A-5b-1002(1)(e)">submit to the governor and to the Transportation and Infrastructure Appropriations Subcommittee of the Legislature an annual report that:<subsection number="63A-5b-1002(1)(e)(i)">identifies strategies for long-term improvement in energy efficiency;</subsection><subsection number="63A-5b-1002(1)(e)(ii)">identifies goals for energy conservation for the upcoming year; and</subsection><subsection number="63A-5b-1002(1)(e)(iii)">details energy management programs and strategies that were undertaken in the previous year to improve the energy efficiency of agencies and the energy savings achieved.</subsection></subsection></subsection><subsection number="63A-5b-1002(2)">Each agency shall:<subsection number="63A-5b-1002(2)(a)">designate a staff member that is responsible for coordinating energy efficiency efforts within the agency with assistance from the division;</subsection><subsection number="63A-5b-1002(2)(b)">provide energy consumption and costs information to the division;</subsection><subsection number="63A-5b-1002(2)(c)">develop strategies for improving energy efficiency and reducing energy costs; and</subsection><subsection number="63A-5b-1002(2)(d)">provide the division with information regarding the agency's energy efficiency and reduction strategies.</subsection></subsection><subsection number="63A-5b-1002(3)"><subsection number="63A-5b-1002(3)(a)">An agency may enter into a performance efficiency agreement for a term of up to 20 years.</subsection><subsection number="63A-5b-1002(3)(b)">Before entering into a performance efficiency agreement, the agency shall:<subsection number="63A-5b-1002(3)(b)(i)">utilize the division to oversee the project unless the project is exempt from the division's oversight or the oversight is delegated to the agency under the provisions of Section <xref depth="3" refnumber="63A-5b-701" start="0">63A-5b-701</xref>;</subsection><subsection number="63A-5b-1002(3)(b)(ii)">obtain the prior approval of the governor or the governor's designee; and</subsection><subsection number="63A-5b-1002(3)(b)(iii)">provide the Office of the Legislative Fiscal Analyst with a copy of the proposed agreement before the agency enters into the agreement.</subsection></subsection></subsection><subsection number="63A-5b-1002(4)">An agency may consult with the energy efficiency program manager within the division regarding:<subsection number="63A-5b-1002(4)(a)">the cost effectiveness of energy efficiency measures; and</subsection><subsection number="63A-5b-1002(4)(b)">ways to measure energy savings that take into account fluctuations in energy costs and temperature.</subsection></subsection><subsection number="63A-5b-1002(5)"><subsection number="63A-5b-1002(5)(a)">Except as provided under Subsection <xref depth="4" refnumber="63A-5b-1002(5)" start="0">(5)</xref>(c) and subject to future budget constraints, the Legislature may not remove energy savings from an agency's appropriation.</subsection><subsection number="63A-5b-1002(5)(b)">An agency shall use energy savings to:<subsection number="63A-5b-1002(5)(b)(i)">fund the cost of the energy efficiency measures; and</subsection><subsection number="63A-5b-1002(5)(b)(ii)">if funds are available after meeting the requirements of Subsection <xref depth="4" refnumber="63A-5b-1002(5)(b)(i)" start="0">(5)(b)(i)</xref>, fund and implement new energy efficiency measures.</subsection></subsection><subsection number="63A-5b-1002(5)(c)">The Legislature may remove energy savings if:<subsection number="63A-5b-1002(5)(c)(i)">an agency has complied with Subsection <xref depth="4" refnumber="63A-5b-1002(5)(b)(i)" start="0">(5)(b)(i)</xref>; and</subsection><subsection number="63A-5b-1002(5)(c)(ii)">no new cost-effective energy efficiency measure is available for implementation.</subsection></subsection></subsection></section><section number="63A-5b-1004"><histories><history>Enacted by Chapter <modchap sess="2021GS">116</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>State facility energy efficiency data.</catchline><subsection number="63A-5b-1004(1)"> On or before July 1, 2022, each state facility shall submit to the division, or verify that the division already collects, the utility information for the state facility's utilities for each month, beginning with May 2021 and ending with May 2022.</subsection><subsection number="63A-5b-1004(2)"> A state facility shall submit the utility information described in Subsection <xref depth="4" refnumber="63A-5b-1004(1)" start="0">(1)</xref>: <subsection number="63A-5b-1004(2)(a)"> in a format approved by the division;</subsection><subsection number="63A-5b-1004(2)(b)"> for each location that the state facility uses; and</subsection><subsection number="63A-5b-1004(2)(c)"> for each of the following utilities that the state facility uses:<subsection number="63A-5b-1004(2)(c)(i)"> water;</subsection><subsection number="63A-5b-1004(2)(c)(ii)"> electric; and</subsection><subsection number="63A-5b-1004(2)(c)(iii)"> natural gas.</subsection></subsection></subsection><subsection number="63A-5b-1004(3)"> The division shall use the information received in accordance with this section to identify opportunities for increased energy efficiency at each state facility.</subsection><subsection number="63A-5b-1004(4)"> Once the division has identified an energy efficiency project for a state facility, the staff of the state facility shall assist the division in completing the identified project.</subsection></section></part><part number="63A-5b-11"><catchline>Miscellaneous Provisions</catchline><section number="63A-5b-1101"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Gifts, grants, and donations.</catchline><subsection number="63A-5b-1101(1)"><subsection number="63A-5b-1101(1)(a)"> The state or the division may receive a gift, grant, or donation to further the purposes of this part.</subsection><subsection number="63A-5b-1101(1)(b)"> A gift, grant, or donation described in Subsection <xref depth="4" refnumber="63A-5b-1101(1)(a)" start="0">(1)(a)</xref> may not revert to the General Fund.</subsection></subsection><subsection number="63A-5b-1101(2)"><subsection number="63A-5b-1101(2)(a)"> This Subsection <xref depth="4" refnumber="63A-5b-1101(2)" start="0">(2)</xref> applies if:<subsection number="63A-5b-1101(2)(a)(i)"> a donor donates land to an institution of higher education and commits to construct a building or buildings on the land; and</subsection><subsection number="63A-5b-1101(2)(a)(ii)"> the institution of higher education: <subsection number="63A-5b-1101(2)(a)(ii)(A)"> agrees to provide funds for the operation and maintenance costs of the building or buildings from sources other than state funds; and</subsection><subsection number="63A-5b-1101(2)(a)(ii)(B)"> agrees that the building or buildings will not be eligible for state capital improvement funding.</subsection></subsection></subsection><subsection number="63A-5b-1101(2)(b)"> Notwithstanding any other provision of this chapter, an institution of higher education that receives a donation described in Subsection <xref depth="4" refnumber="63A-5b-1101(2)(a)" start="0">(2)(a)</xref> may:<subsection number="63A-5b-1101(2)(b)(i)"> oversee and manage a construction project on the donated land without involvement, oversight, or management from the division; or</subsection><subsection number="63A-5b-1101(2)(b)(ii)"> arrange for oversight and management of the construction project by the division.</subsection></subsection><subsection number="63A-5b-1101(2)(c)"> The role of compliance agency on a construction project on the donated land shall be provided by:<subsection number="63A-5b-1101(2)(c)(i)"> the institution of higher education, for a construction project that the institution of higher education oversees and manages under Subsection <xref depth="4" refnumber="63A-5b-1101(2)(b)" start="0">(2)(b)</xref>; or</subsection><subsection number="63A-5b-1101(2)(c)(ii)"> the director, for a construction project that the division oversees and manages under Subsection <xref depth="4" refnumber="63A-5b-1101(2)(b)(ii)" start="0">(2)(b)(ii)</xref>.</subsection></subsection></subsection></section><section number="63A-5b-1102"><histories><history>Amended by Chapter <modchap sess="2023GS">16</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Memorials by the state or state agencies.</catchline><subsection number="63A-5b-1102(1)"> As used in this section: <subsection number="63A-5b-1102(1)(a)"> "Authorizing agency" means an agency that holds title to state land.</subsection><subsection number="63A-5b-1102(1)(b)"> "Authorizing agency" does not mean a special district under <xref depth="0" refnumber="17B" start="0">Title 17B, Limited Purpose Local Government Entities - Special Districts</xref>, or a special service district under <xref depth="1" refnumber="17D-1" start="0">Title 17D, Chapter 1, Special Service District Act</xref>.</subsection></subsection><subsection number="63A-5b-1102(2)"> The Legislature, the governor, or an authorizing agency may authorize the use or donation of state land for the purpose of maintaining, erecting, or contributing to the erection or maintenance of a memorial to commemorate individuals who have: <subsection number="63A-5b-1102(2)(a)"> participated in or have given their lives in any of the one or more wars or military conflicts in which the United States of America has been a participant; or</subsection><subsection number="63A-5b-1102(2)(b)"> given their lives in association with public service on behalf of the state, including firefighters, peace officers, highway patrol officers, or other public servants.</subsection></subsection><subsection number="63A-5b-1102(3)"> The use or donation of state land in relation to a memorial described in Subsection <xref depth="4" refnumber="63A-5b-1102(2)" start="0">(2)</xref> may include: <subsection number="63A-5b-1102(3)(a)"> using or appropriating public funds for the purchase, development, improvement, or maintenance of state land on which a memorial is located or established;</subsection><subsection number="63A-5b-1102(3)(b)"> using or appropriating public funds for the erection, improvement, or maintenance of a memorial;</subsection><subsection number="63A-5b-1102(3)(c)"> donating or selling state land for use in relation to a memorial; or</subsection><subsection number="63A-5b-1102(3)(d)"> authorizing the use of state land for a memorial that is funded or maintained in part or in full by another public or private entity.</subsection></subsection><subsection number="63A-5b-1102(4)"> The Legislature, the governor, or an authorizing agency may specify the form, placement, and design of a memorial that is subject to this section if the Legislature, the governor, or the authorizing agency holds title to, has authority over, or donates the land on which a memorial is established.</subsection><subsection number="63A-5b-1102(5)"> A memorial within the definition of a capital development project, as defined in Section <xref depth="3" refnumber="63A-5b-401" start="0">63A-5b-401</xref>, is required to be approved as provided for in Section <xref depth="3" refnumber="63A-5b-402" start="0">63A-5b-402</xref>.</subsection><subsection number="63A-5b-1102(6)"> Nothing in this section may be construed as a prohibition of a memorial, including a memorial for a purpose not covered by this section, that: <subsection number="63A-5b-1102(6)(a)"> is erected within the approval requirements in effect at the time of the memorial's erection; or</subsection><subsection number="63A-5b-1102(6)(b)"> may be duly authorized through other legal means.</subsection></subsection></section><section number="63A-5b-1103"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Making keys to buildings of state, political subdivisions, or colleges and universities without permission prohibited.</catchline><subsection number="63A-5b-1103(1)"> As used in this section: <subsection number="63A-5b-1103(1)(a)"> "Applicable government entity" means a state agency, a political subdivision of the state, the Utah Board of Higher Education, or any college or university supported in whole or in part by the state.</subsection><subsection number="63A-5b-1103(1)(b)"> "Government facility" means a building, laboratory, facility, room, dormitory, hall, or other structure owned, licensed as a licensee, leased as a tenant, or lawfully occupied by an applicable government entity.</subsection></subsection><subsection number="63A-5b-1103(2)"> An individual may not knowingly make or cause to be made any key or duplicate key for a government facility without the prior written consent of the applicable government entity.</subsection><subsection number="63A-5b-1103(3)"> A person who violates this section is guilty of a class B misdemeanor.</subsection></section><section number="63A-5b-1104"><histories><history>Amended by Chapter <modchap sess="2022GS">421</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Notification to local governments for construction or modification of certain facilities.</catchline><subsection number="63A-5b-1104(1)"><subsection number="63A-5b-1104(1)(a)"> The director or the director's designee shall notify in writing the elected representatives of a local government entity directly and substantively affected by any diagnostic, treatment, parole, probation, or other secured facility project exceeding $500,000, if:<subsection number="63A-5b-1104(1)(a)(i)"> the nature of the project has been significantly altered since an earlier notification;</subsection><subsection number="63A-5b-1104(1)(a)(ii)"> the project would significantly change the nature of the functions presently conducted at the location; or</subsection><subsection number="63A-5b-1104(1)(a)(iii)"> the project is new construction.</subsection></subsection><subsection number="63A-5b-1104(1)(b)"> At the request of the state entity or the local government entity, representatives from the state entity and the affected local entity shall conduct or participate in a local public hearing or hearings to discuss the issues described in Subsection <xref depth="4" refnumber="63A-5b-1104(1)(a)" start="0">(1)(a)</xref>.</subsection></subsection><subsection number="63A-5b-1104(2)"><subsection number="63A-5b-1104(2)(a)"><subsection number="63A-5b-1104(2)(a)(i)"> Before beginning the construction of student housing on property owned by the state or an institution of higher education, the director shall provide written notice of the proposed construction, as provided in Subsection <xref depth="4" refnumber="63A-5b-1104(2)(a)(ii)" start="0">(2)(a)(ii)</xref>, if any of the proposed student housing buildings is within 300 feet of privately owned residential property.</subsection><subsection number="63A-5b-1104(2)(a)(ii)"> Each notice under Subsection <xref depth="4" refnumber="63A-5b-1104(2)(a)(i)" start="0">(2)(a)(i)</xref> shall be provided to the legislative body and, if applicable, the mayor of: <subsection number="63A-5b-1104(2)(a)(ii)(A)"> the county in whose unincorporated area the privately owned residential property is located; or</subsection><subsection number="63A-5b-1104(2)(a)(ii)(B)"> the municipality in whose boundary the privately owned residential property is located.</subsection></subsection></subsection><subsection number="63A-5b-1104(2)(b)"><subsection number="63A-5b-1104(2)(b)(i)"> Within 21 days after receiving the notice required by Subsection <xref depth="4" refnumber="63A-5b-1104(2)(a)(i)" start="0">(2)(a)(i)</xref>, a county or municipality entitled to the notice may submit a written request to the director for a public hearing on the proposed student housing construction.</subsection><subsection number="63A-5b-1104(2)(b)(ii)"> If a county or municipality requests a hearing under Subsection <xref depth="4" refnumber="63A-5b-1104(2)(b)(i)" start="0">(2)(b)(i)</xref>, the director and the county or municipality shall jointly hold a public hearing to provide information to the public and to allow the director and the county or municipality to receive input from the public about the proposed student housing construction.</subsection></subsection></subsection></section><section number="63A-5b-1105"><histories><history>Enacted by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Testing and inspection firm requirements.</catchline><tab/>The director shall ensure that any person performing testing and inspection work governed by the American Society for Testing Materials Standard E-329 on a public building under the director's supervision:<subsection number="63A-5b-1105(1)"> fully complies with the American Society for Testing Materials standard specifications for an agency engaged in the testing and inspection of materials known as ASTM E-329; and</subsection><subsection number="63A-5b-1105(2)"> carries a minimum of $1,000,000 of errors and omissions insurance.</subsection></section><section number="63A-5b-1106"><histories><history>Renumbered and Amended by Chapter <modchap sess="2020GS">152</modchap>, 2020 General Session</history><modyear>2020</modyear></histories><catchline>Critical land near state prison -- Definitions -- Preservation as open land -- Management and use of land -- Restrictions on transfer -- Wetlands development -- Conservation easement.</catchline><subsection number="63A-5b-1106(1)"> For purposes of this section: <subsection number="63A-5b-1106(1)(a)"> "Corrections" means the Department of Corrections created under Section <xref depth="3" refnumber="64-13-2" start="0">64-13-2</xref>.</subsection><subsection number="63A-5b-1106(1)(b)"> "Critical land" means:<subsection number="63A-5b-1106(1)(b)(i)"> a parcel of approximately 250 acres of land owned by the division and located on the east edge of the Jordan River between about 12300 South and 14600 South in Salt Lake County, approximately the southern half of whose eastern boundary abuts the Denver and Rio Grande Western Railroad right-of-way; and</subsection><subsection number="63A-5b-1106(1)(b)(ii)"> any parcel acquired in a transaction authorized under Subsection <xref depth="4" refnumber="63A-5b-1106(3)(c)" start="0">(3)(c)</xref> as a replacement for a portion of the parcel described in Subsection <xref depth="4" refnumber="63A-5b-1106(1)(b)(i)" start="0">(1)(b)(i)</xref> that is conveyed as part of the transaction.</subsection></subsection><subsection number="63A-5b-1106(1)(c)"><subsection number="63A-5b-1106(1)(c)(i)"> "Open land" means land that is: <subsection number="63A-5b-1106(1)(c)(i)(A)"> preserved in or restored to a predominantly natural, open, and undeveloped condition; and</subsection><subsection number="63A-5b-1106(1)(c)(i)(B)"> used for:<subsection number="63A-5b-1106(1)(c)(i)(B)(I)"> wildlife habitat;</subsection><subsection number="63A-5b-1106(1)(c)(i)(B)(II)"> cultural or recreational use;</subsection><subsection number="63A-5b-1106(1)(c)(i)(B)(III)"> watershed protection; or</subsection><subsection number="63A-5b-1106(1)(c)(i)(B)(IV)"> another use consistent with the preservation of the land in or restoration of the land to a predominantly natural, open, and undeveloped condition.</subsection></subsection></subsection><subsection number="63A-5b-1106(1)(c)(ii)"><subsection number="63A-5b-1106(1)(c)(ii)(A)"> "Open land" does not include land whose predominant use is as a developed facility for active recreational activities, including baseball, tennis, soccer, golf, or other sporting or similar activity.</subsection><subsection number="63A-5b-1106(1)(c)(ii)(B)"> The condition of land does not change from a natural, open, and undeveloped condition because of the development or presence on the land of facilities, including trails, waterways, and grassy areas, that:<subsection number="63A-5b-1106(1)(c)(ii)(B)(I)"> enhance the natural, scenic, or aesthetic qualities of the land; or</subsection><subsection number="63A-5b-1106(1)(c)(ii)(B)(II)"> facilitate the public's access to or use of the land for the enjoyment of its natural, scenic, or aesthetic qualities and for compatible recreational activities.</subsection></subsection></subsection></subsection></subsection><subsection number="63A-5b-1106(2)"><subsection number="63A-5b-1106(2)(a)"><subsection number="63A-5b-1106(2)(a)(i)"> The critical land shall be preserved in perpetuity as open land.</subsection><subsection number="63A-5b-1106(2)(a)(ii)"> The long-term ownership and management of the critical land should eventually be turned over to the Department of Natural Resources created under Section <xref depth="3" refnumber="79-2-201" start="0">79-2-201</xref> or another agency or entity that is able to accomplish the purposes and intent of this section.</subsection></subsection><subsection number="63A-5b-1106(2)(b)"> Notwithstanding Subsection <xref depth="4" refnumber="63A-5b-1106(2)(a)(i)" start="0">(2)(a)(i)</xref> and as funding is available, certain actions should be taken on or with respect to the critical land, including:<subsection number="63A-5b-1106(2)(b)(i)"> the development and implementation of a program to eliminate noxious vegetation and restore and facilitate the return of natural vegetation on the critical land;</subsection><subsection number="63A-5b-1106(2)(b)(ii)"> the development of a system of trails through the critical land that is compatible with the preservation of the critical land as open land;</subsection><subsection number="63A-5b-1106(2)(b)(iii)"> the development and implementation of a program to restore the natural features of and improve the flows of the Jordan River as it crosses the critical land;</subsection><subsection number="63A-5b-1106(2)(b)(iv)"> the preservation of the archeological site discovered on the critical land and the development of an interpretive site in connection with the archeological discovery;</subsection><subsection number="63A-5b-1106(2)(b)(v)"> in restoring features on the critical land, the adoption of methods and plans that will enhance the critical land's function as a wildlife habitat;</subsection><subsection number="63A-5b-1106(2)(b)(vi)"> taking measures to reduce safety risks on the critical land; and</subsection><subsection number="63A-5b-1106(2)(b)(vii)"> the elimination or rehabilitation of a prison dump site on the critical land.</subsection></subsection></subsection><subsection number="63A-5b-1106(3)"><subsection number="63A-5b-1106(3)(a)"> Except as provided in Subsections <xref depth="4" refnumber="63A-5b-1106(3)(b)" start="0">(3)(b)</xref> and <xref depth="4" refnumber="63A-5b-1106(3)(c)" start="0">(c)</xref>, no interest in the critical land may be sold, assigned, leased, or otherwise transferred unless measures are taken to ensure that the critical land that is transferred will be preserved as open land in perpetuity.</subsection><subsection number="63A-5b-1106(3)(b)"> Notwithstanding Subsection <xref depth="4" refnumber="63A-5b-1106(3)(a)" start="0">(3)(a)</xref>, exchanges of property may be undertaken to resolve boundary disputes with adjacent property owners and easements may be granted for trails and other purposes consistent with Subsection <xref depth="4" refnumber="63A-5b-1106(2)(b)" start="0">(2)(b)</xref> and with the preservation of the critical land as open land.</subsection><subsection number="63A-5b-1106(3)(c)"> The Department of Natural Resources may transfer title to a portion of the critical land described in Subsection <xref depth="4" refnumber="63A-5b-1106(1)(b)(i)" start="0">(1)(b)(i)</xref> in exchange for a parcel of land if:<subsection number="63A-5b-1106(3)(c)(i)"> the parcel being acquired is: <subsection number="63A-5b-1106(3)(c)(i)(A)"> open land; and</subsection><subsection number="63A-5b-1106(3)(c)(i)(B)"> located within one mile of the portion of critical land being transferred; and</subsection></subsection><subsection number="63A-5b-1106(3)(c)(ii)"> the purpose of the exchange is to facilitate the development of a commuter rail transit station and associated transit oriented development.</subsection></subsection></subsection><subsection number="63A-5b-1106(4)"> The division shall use the funds remaining from the appropriation under <ext_ref type="Laws of Utah">Laws of Utah 1998, Chapter 399</ext_ref>, for the purposes of: <subsection number="63A-5b-1106(4)(a)"> determining the boundaries and legal description of the critical land;</subsection><subsection number="63A-5b-1106(4)(b)"> determining the boundaries and legal description of the adjacent property owned by the division;</subsection><subsection number="63A-5b-1106(4)(c)"> fencing the critical land and adjacent land owned by the division where appropriate and needed; and</subsection><subsection number="63A-5b-1106(4)(d)"> assisting to carry out the intent of this section.</subsection></subsection><subsection number="63A-5b-1106(5)"><subsection number="63A-5b-1106(5)(a)"> Notwithstanding Subsection <xref depth="4" refnumber="63A-5b-1106(2)(a)(i)" start="0">(2)(a)(i)</xref>, the division or its successor in title to the critical land may develop or allow a public agency or private entity to develop more wetlands on the critical land than exist naturally or existed previously.</subsection><subsection number="63A-5b-1106(5)(b)"><subsection number="63A-5b-1106(5)(b)(i)"> Subject to Subsections <xref depth="4" refnumber="63A-5b-1106(3)(a)" start="0">(3)(a)</xref> and <xref depth="4" refnumber="63A-5b-1106(5)(b)(ii)" start="0">(5)(b)(ii)</xref>, the division or its successor in title may transfer jurisdiction of all or a portion of the critical land to a public agency or private entity to provide for the development and management of wetlands and designated wetland buffer areas.</subsection><subsection number="63A-5b-1106(5)(b)(ii)"> Before transferring jurisdiction of any part of the critical land under Subsection <xref depth="4" refnumber="63A-5b-1106(5)(b)(i)" start="0">(5)(b)(i)</xref>, the division or its successor in title shall assure that reasonable efforts are made to obtain approval from the appropriate federal agency to allow mitigation credits in connection with the critical land to be used for impacts occurring anywhere along the Wasatch Front.</subsection></subsection></subsection><subsection number="63A-5b-1106(6)"> Notwithstanding any other provision of this section, corrections shall have access to the cooling pond located on the critical land as long as that access to and use of the cooling pond are not inconsistent with the preservation of the critical land as open land.</subsection><subsection number="63A-5b-1106(7)"> Corrections, the division, and all other state departments, divisions, or agencies shall cooperate together to carry out the intent of this section.</subsection><subsection number="63A-5b-1106(8)"> In order to ensure that the land referred to in this section is preserved as open land, the division shall, as soon as practicable, place the land under a perpetual conservation easement in favor of an independent party such as a reputable land conservation organization or a state or local government agency with experience in conservation easements.</subsection></section><section number="63A-5b-1108"><histories><history>Enacted by Chapter <modchap sess="2022GS">50</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Water conservation and state government facilities.</catchline><subsection number="63A-5b-1108(1)"> As used in this section: <subsection number="63A-5b-1108(1)(a)"> "Division" means the Division of Water Resources.</subsection><subsection number="63A-5b-1108(1)(b)"> "Grounds" means the real property, whether fenced or unfenced, of the parcel of land on which is located a state government facility, including a public or private driveway, street, sidewalk or walkway, parking lot, or parking garage on the property.</subsection><subsection number="63A-5b-1108(1)(c)"><subsection number="63A-5b-1108(1)(c)(i)"> Except as provided in Subsection <xref depth="4" refnumber="63A-5b-1108(1)(c)(ii)" start="0">(1)(c)(ii)</xref>, "lawn or turf" means nonagricultural land planted in closely mowed, managed grasses.</subsection><subsection number="63A-5b-1108(1)(c)(ii)"> "Lawn or turf" does not include a golf course, park, athletic field, or sod farm.</subsection></subsection><subsection number="63A-5b-1108(1)(d)"> "Reconstructed" means that a building is subject to construction that affects the exterior of the building or the building's grounds.</subsection><subsection number="63A-5b-1108(1)(e)"><subsection number="63A-5b-1108(1)(e)(i)"> "State agency" means a department, division, office, entity, agency, or other unit of state government.</subsection><subsection number="63A-5b-1108(1)(e)(ii)"> "State agency" includes an institution of higher education.</subsection></subsection><subsection number="63A-5b-1108(1)(f)"><subsection number="63A-5b-1108(1)(f)(i)"> "State government facility" means a building, structure, or other improvement that is constructed on property owned by the state, the state's departments, commissions, institutions, or other state agency.</subsection><subsection number="63A-5b-1108(1)(f)(ii)"> "State government facility" does not include: <subsection number="63A-5b-1108(1)(f)(ii)(A)"> an unoccupied structure that is a component of the state highway system;</subsection><subsection number="63A-5b-1108(1)(f)(ii)(B)"> a privately owned structure that is located on property owned by the state, the state's department, commission, institution, or other state agency; or</subsection><subsection number="63A-5b-1108(1)(f)(ii)(C)"> a structure that is located on land administered by the trust lands administration under a lease, permit, or contract with the trust lands administration.</subsection></subsection></subsection></subsection><subsection number="63A-5b-1108(2)"><subsection number="63A-5b-1108(2)(a)"> Unless exempted under Subsection <xref depth="4" refnumber="63A-5b-1108(2)(b)" start="0">(2)(b)</xref>, a state agency that owns or occupies a state government facility that is built or reconstructed on or after May 4, 2022, may not have more than 20% of the grounds of the state government facility be lawn or turf.</subsection><subsection number="63A-5b-1108(2)(b)"> The division may exempt a state government facility from the restrictions of Subsection <xref depth="4" refnumber="63A-5b-1108(2)(a)" start="0">(2)(a)</xref> if the division determines that the purposes of a state agency that occupies the state government facility requires additional lawn or turf.</subsection></subsection><subsection number="63A-5b-1108(3)"><subsection number="63A-5b-1108(3)(a)"> A state agency shall reduce the state agency's outdoor water use as compared to the state agency's outdoor water use for fiscal year 2020:<subsection number="63A-5b-1108(3)(a)(i)"> in an amount equal to or greater than 5% by the end of fiscal year 2023; and</subsection><subsection number="63A-5b-1108(3)(a)(ii)"> in an amount equal to or greater than 25% by the end of fiscal year 2026.</subsection></subsection><subsection number="63A-5b-1108(3)(b)"> A state agency shall submit the following information to the division:<subsection number="63A-5b-1108(3)(b)(i)"> by no later than October 1, 2022: <subsection number="63A-5b-1108(3)(b)(i)(A)"> the state agency's water use for fiscal year 2020; and</subsection><subsection number="63A-5b-1108(3)(b)(i)(B)"> the state agency's water use for fiscal year 2022;</subsection></subsection><subsection number="63A-5b-1108(3)(b)(ii)"> by no later than October 1, 2023, the state agency's water use for fiscal year 2023; and</subsection><subsection number="63A-5b-1108(3)(b)(iii)"> by no later than October 1, 2026, the state agency's water use for fiscal year 2026.</subsection></subsection><subsection number="63A-5b-1108(3)(c)"> The division shall:<subsection number="63A-5b-1108(3)(c)(i)"> post the information provided to the division under this Subsection <xref depth="4" refnumber="63A-5b-1108(3)" start="0">(3)</xref> on a public website; and</subsection><subsection number="63A-5b-1108(3)(c)(ii)"> by rule, made in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, establish a uniform measure for purposes of this section of a state agency's water use.</subsection></subsection></subsection><subsection number="63A-5b-1108(4)"> Except when allowed by the division, a state agency may not water landscapes at a state government facility between the hours of 10 a.m. and 6 p.m.</subsection><subsection number="63A-5b-1108(5)"> A state agency shall do the following at a state government facility: <subsection number="63A-5b-1108(5)(a)"> follow weekly lawn watering guides if issued by the division;</subsection><subsection number="63A-5b-1108(5)(b)"> manually shut off systems during rain and wind events if the landscape irrigation system does not have rain and wind shutoff functions;</subsection><subsection number="63A-5b-1108(5)(c)"> implement a leak-detection and repair program for outdoor use;</subsection><subsection number="63A-5b-1108(5)(d)"> coordinate with the division to implement water efficient methods, technologies, and practices; and</subsection><subsection number="63A-5b-1108(5)(e)"> at least annually:<subsection number="63A-5b-1108(5)(e)(i)"> evaluate opportunities to update irrigation technology with devices that: <subsection number="63A-5b-1108(5)(e)(i)(A)"> meet national recognized standards for efficiency;</subsection><subsection number="63A-5b-1108(5)(e)(i)(B)"> include rain and wind shutoff functions; and</subsection><subsection number="63A-5b-1108(5)(e)(i)(C)"> include soil moisture sensors;</subsection></subsection><subsection number="63A-5b-1108(5)(e)(ii)"> evaluate opportunities to: <subsection number="63A-5b-1108(5)(e)(ii)(A)"> subject to Subsection <xref depth="4" refnumber="63A-5b-1108(2)" start="0">(2)</xref>, limit lawn or turf on the grounds of a state government facility and replace lawn or turf with water-wise plants; and</subsection><subsection number="63A-5b-1108(5)(e)(ii)(B)"> update facility-management technology to include metering for water-consuming processes related to irrigation and mechanical systems; and</subsection></subsection><subsection number="63A-5b-1108(5)(e)(iii)"> audit and repair a landscape irrigation system so that the landscape irrigation system is operating at maximum acceptable efficiency.</subsection></subsection></subsection></section><section number="63A-5b-1109"><histories><history>Renumbered and Amended by Chapter <modchap sess="2023GS">329</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Buildings and facilities to which chapter applies -- Standards available to interested parties -- Division of Facilities Construction and Management staff to advise, review, and approve plans when possible.</catchline><subsection number="63A-5b-1109(1)"><subsection number="63A-5b-1109(1)(a)"> The standards in this section apply to all buildings and facilities used by the public that are constructed or remodeled in whole or in part by the use of state funds, or the funds of any political subdivision of the state.</subsection><subsection number="63A-5b-1109(1)(b)"> All of those buildings and facilities constructed in Utah after May 12, 1981, shall conform to the standard prescribed in this section except buildings, facilities, or portions of them, not intended for public use, including:<subsection number="63A-5b-1109(1)(b)(i)"> caretaker dwellings;</subsection><subsection number="63A-5b-1109(1)(b)(ii)"> service buildings; and</subsection><subsection number="63A-5b-1109(1)(b)(iii)"> heating plants.</subsection></subsection></subsection><subsection number="63A-5b-1109(2)"> This section applies to temporary or emergency construction as well as permanent buildings.</subsection><subsection number="63A-5b-1109(3)"><subsection number="63A-5b-1109(3)(a)"> The standards established in this section apply to the remodeling or alteration of any existing building or facility within the jurisdictions set forth in this section where the remodeling or alteration will affect an area of the building or facility in which there are architectural barriers for persons with a physical disability.</subsection><subsection number="63A-5b-1109(3)(b)"> If the remodeling involves less than 50% of the space of the building or facility, only the areas being remodeled need comply with the standards.</subsection><subsection number="63A-5b-1109(3)(c)"> If remodeling involves 50% or more of the space of the building or facility, the entire building or facility shall be brought into compliance with the standards.</subsection></subsection><subsection number="63A-5b-1109(4)"><subsection number="63A-5b-1109(4)(a)"> All individuals and organizations are encouraged to apply the standards prescribed in this section to all buildings used by the public, but that are financed from other than public funds.</subsection><subsection number="63A-5b-1109(4)(b)"> The Division of Facilities Construction and Management shall:<subsection number="63A-5b-1109(4)(b)(i)"> make the standards established by this section available to interested individuals and organizations; and</subsection><subsection number="63A-5b-1109(4)(b)(ii)"> upon request and to the extent possible, make available the services of the Division of Facilities Construction and Management staff to advise, review, and approve plans and specifications in order to comply with the standards of this section.</subsection></subsection></subsection><subsection number="63A-5b-1109(5)"><subsection number="63A-5b-1109(5)(a)"> This section is concerned with nonambulatory disabilities, semiambulatory disabilities, sight disabilities, hearing disabilities, disabilities of incoordination, and aging.</subsection><subsection number="63A-5b-1109(5)(b)"> This section is intended to make all buildings and facilities covered by this section accessible to, and functional for, persons with a physical disability.</subsection></subsection><subsection number="63A-5b-1109(6)"> The standards of this section are the current edition of planning and design criteria to prevent architectural barriers for the aged and persons with a physical disability, as promulgated by the Division of Facilities Construction and Management.</subsection><subsection number="63A-5b-1109(7)"> The responsibility for adoption of the planning and design criteria referred to in this section, and enforcement of this section shall be as follows: <subsection number="63A-5b-1109(7)(a)"> where state school funds are utilized, the State Board of Education;</subsection><subsection number="63A-5b-1109(7)(b)"> where state funds are utilized, the Division of Facilities Construction and Management; and</subsection><subsection number="63A-5b-1109(7)(c)"> where funds of political subdivisions are utilized, the governing board of the county or municipality in which the building or facility is located.</subsection></subsection></section></part></chapter><chapter number="63A-9"><catchline>Division of Fleet Operations and Administration of State Motor Vehicles</catchline><part number="63A-9-1"><catchline>General Provisions</catchline><section number="63A-9-101"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-9-101(1)"><subsection number="63A-9-101(1)(a)">"Agency" means each department, commission, board, council, agency, institution, officer, corporation, fund, division, office, committee, authority, laboratory, library, unit, bureau, panel, or other administrative unit of the state.</subsection><subsection number="63A-9-101(1)(b)">"Agency" includes the State Board of Education and each higher education institution listed in Section <xref depth="3" refnumber="53H-1-102">53H-1-102</xref>.</subsection><subsection number="63A-9-101(1)(c)">"Agency" includes the legislative and judicial branches.</subsection></subsection><subsection number="63A-9-101(2)">"Committee" means the Motor Vehicle Review Committee created by this chapter.</subsection><subsection number="63A-9-101(3)">"Director" means the director of the division.</subsection><subsection number="63A-9-101(4)">"Division" means the Division of Fleet Operations created by this chapter.</subsection><subsection number="63A-9-101(5)">"Executive director" means the executive director of the Department of Government Operations.</subsection><subsection number="63A-9-101(6)">"Local agency" means:<subsection number="63A-9-101(6)(a)">a county;</subsection><subsection number="63A-9-101(6)(b)">a municipality;</subsection><subsection number="63A-9-101(6)(c)">a school district;</subsection><subsection number="63A-9-101(6)(d)">a special district;</subsection><subsection number="63A-9-101(6)(e)">a special service district;</subsection><subsection number="63A-9-101(6)(f)">an interlocal entity as defined under Section <xref depth="3" refnumber="11-13-103" start="0">11-13-103</xref>; or</subsection><subsection number="63A-9-101(6)(g)">any other political subdivision of the state, including a local commission, board, or other governmental entity that is vested with the authority to make decisions regarding the public's business.</subsection></subsection><subsection number="63A-9-101(7)"><subsection number="63A-9-101(7)(a)">"Motor vehicle" means a self-propelled vehicle capable of carrying passengers.</subsection><subsection number="63A-9-101(7)(b)">"Motor vehicle" includes vehicles used for construction and other nontransportation purposes.</subsection></subsection><subsection number="63A-9-101(8)">"State vehicle" means each motor vehicle owned, operated, or in the possession of an agency.</subsection></section></part><part number="63A-9-2"><catchline>Division of Fleet Operations</catchline><section number="63A-9-201"><histories><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Creation.</catchline><subsection number="63A-9-201(1)"> There is created the Division of Fleet Operations within the department.</subsection><subsection number="63A-9-201(2)"> The division of fleet operations is an internal service fund agency and its financial affairs shall be accounted for as an internal service fund.</subsection></section><section number="63A-9-202"><histories><history>Enacted by Chapter <modchap sess="1996GS">334</modchap>, 1996 General Session</history><modyear>1996</modyear></histories><catchline>Director of division -- Appointment.</catchline><tab/>The executive director of the department shall appoint the director of the Division of Fleet Operations with the approval of the governor. </section><section number="63A-9-203"><histories><history>Enacted by Chapter <modchap sess="1996GS">334</modchap>, 1996 General Session</history><modyear>1996</modyear></histories><catchline>Director -- Duties.</catchline><tab/>The director shall establish and administer the division. </section></part><part number="63A-9-4"><catchline>Division Duties</catchline><section number="63A-9-401"><histories><history>Amended by Chapter <modchap sess="2023GS">16</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Division -- Duties.</catchline><subsection number="63A-9-401(1)"> The division shall: <subsection number="63A-9-401(1)(a)"> perform all administrative duties and functions related to management of state vehicles;</subsection><subsection number="63A-9-401(1)(b)"> coordinate all purchases of state vehicles;</subsection><subsection number="63A-9-401(1)(c)"> establish one or more fleet automation and information systems for state vehicles;</subsection><subsection number="63A-9-401(1)(d)"> make rules establishing requirements for:<subsection number="63A-9-401(1)(d)(i)"> maintenance operations for state vehicles;</subsection><subsection number="63A-9-401(1)(d)(ii)"> use requirements for state vehicles;</subsection><subsection number="63A-9-401(1)(d)(iii)"> fleet safety and loss prevention programs;</subsection><subsection number="63A-9-401(1)(d)(iv)"> preventative maintenance programs;</subsection><subsection number="63A-9-401(1)(d)(v)"> procurement of state vehicles, including: <subsection number="63A-9-401(1)(d)(v)(A)"> vehicle standards;</subsection><subsection number="63A-9-401(1)(d)(v)(B)"> alternative fuel vehicle requirements;</subsection><subsection number="63A-9-401(1)(d)(v)(C)"> short-term lease programs;</subsection><subsection number="63A-9-401(1)(d)(v)(D)"> equipment installation; and</subsection><subsection number="63A-9-401(1)(d)(v)(E)"> warranty recovery programs;</subsection></subsection><subsection number="63A-9-401(1)(d)(vi)"> fuel management programs;</subsection><subsection number="63A-9-401(1)(d)(vii)"> cost management programs;</subsection><subsection number="63A-9-401(1)(d)(viii)"> business and personal use practices, including commute standards;</subsection><subsection number="63A-9-401(1)(d)(ix)"> cost recovery and billing procedures;</subsection><subsection number="63A-9-401(1)(d)(x)"> disposal of state vehicles;</subsection><subsection number="63A-9-401(1)(d)(xi)"> reassignment of state vehicles and reallocation of vehicles throughout the fleet;</subsection><subsection number="63A-9-401(1)(d)(xii)"> standard use and rate structures for state vehicles; and</subsection><subsection number="63A-9-401(1)(d)(xiii)"> insurance and risk management requirements;</subsection></subsection><subsection number="63A-9-401(1)(e)"> establish a parts inventory;</subsection><subsection number="63A-9-401(1)(f)"> create and administer a fuel dispensing services program that meets the requirements of Subsection <xref depth="4" refnumber="63A-9-401(2)" start="0">(2)</xref>;</subsection><subsection number="63A-9-401(1)(g)"> emphasize customer service when dealing with agencies and agency employees;</subsection><subsection number="63A-9-401(1)(h)"> conduct an annual audit of all state vehicles for compliance with division requirements;</subsection><subsection number="63A-9-401(1)(i)"> before charging a rate, fee, or other amount to an executive branch agency, or to a subscriber of services other than an executive branch agency:<subsection number="63A-9-401(1)(i)(i)"> submit the proposed rates, fees, and cost analysis to the Rate Committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-9-401(1)(i)(ii)"> obtain the approval of the Legislature as required by Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref> or <xref depth="3" refnumber="63J-1-504" start="0">63J-1-504</xref>; and</subsection></subsection><subsection number="63A-9-401(1)(j)"> conduct an annual market analysis of proposed rates and fees, which analysis shall include a comparison of the division's rates and fees with the fees of other public or private sector providers where comparable services and rates are reasonably available.</subsection></subsection><subsection number="63A-9-401(2)"> The division shall operate a fuel dispensing services program in a manner that: <subsection number="63A-9-401(2)(a)"> reduces the risk of environmental damage and subsequent liability for leaks involving state-owned underground storage tanks;</subsection><subsection number="63A-9-401(2)(b)"> eliminates fuel site duplication and reduces overall costs associated with fuel dispensing;</subsection><subsection number="63A-9-401(2)(c)"> provides efficient fuel management and efficient and accurate accounting of fuel-related expenses;</subsection><subsection number="63A-9-401(2)(d)"> where practicable, privatizes portions of the state's fuel dispensing system;</subsection><subsection number="63A-9-401(2)(e)"> provides central planning for fuel contingencies;</subsection><subsection number="63A-9-401(2)(f)"> establishes fuel dispensing sites that meet geographical distribution needs and that reflect usage patterns;</subsection><subsection number="63A-9-401(2)(g)"> where practicable, uses alternative sources of energy; and</subsection><subsection number="63A-9-401(2)(h)"> provides safe, accessible fuel supplies in an emergency.</subsection></subsection><subsection number="63A-9-401(3)"> The division shall: <subsection number="63A-9-401(3)(a)"> ensure that the state and each of its agencies comply with state and federal law and state and federal rules and regulations governing underground storage tanks;</subsection><subsection number="63A-9-401(3)(b)"> coordinate the installation of new state-owned underground storage tanks and the upgrading or retrofitting of existing underground storage tanks;</subsection><subsection number="63A-9-401(3)(c)"> by no later than June 30, 2025, ensure that an underground storage tank qualifies for a rebate, provided under Subsection <xref depth="4" refnumber="19-6-410.5(5)(d)" start="0">19-6-410.5(5)(d)</xref>, of a portion of the environmental assurance fee described in Subsection <xref depth="4" refnumber="19-6-410.5(4)" start="0">19-6-410.5(4)</xref>, if the underground storage tank is owned by:<subsection number="63A-9-401(3)(c)(i)"> the state;</subsection><subsection number="63A-9-401(3)(c)(ii)"> a state agency; or</subsection><subsection number="63A-9-401(3)(c)(iii)"> a county, municipality, school district, special district, special service district, or federal agency that has subscribed to the fuel dispensing service provided by the division under Subsection <xref depth="4" refnumber="63A-9-401(6)(b)" start="0">(6)(b)</xref>;</subsection></subsection><subsection number="63A-9-401(3)(d)"> report to the Natural Resources, Agriculture, and Environmental Quality Appropriations Subcommittee by no later than:<subsection number="63A-9-401(3)(d)(i)"> November 30, 2020, on the status of the requirements of Subsection <xref depth="4" refnumber="63A-9-401(3)(c)" start="0">(3)(c)</xref>; and</subsection><subsection number="63A-9-401(3)(d)(ii)"> November 30, 2024, on whether: <subsection number="63A-9-401(3)(d)(ii)(A)"> the requirements of Subsection <xref depth="4" refnumber="63A-9-401(3)(c)" start="0">(3)(c)</xref> have been met; and</subsection><subsection number="63A-9-401(3)(d)(ii)(B)"> additional funding is needed to accomplish the requirements of Subsection <xref depth="4" refnumber="63A-9-401(3)(c)" start="0">(3)(c)</xref>; and</subsection></subsection></subsection><subsection number="63A-9-401(3)(e)"> ensure that counties, municipalities, school districts, special districts, and special service districts subscribing to services provided by the division sign a contract that:<subsection number="63A-9-401(3)(e)(i)"> establishes the duties and responsibilities of the parties;</subsection><subsection number="63A-9-401(3)(e)(ii)"> establishes the cost for the services; and</subsection><subsection number="63A-9-401(3)(e)(iii)"> defines the liability of the parties.</subsection></subsection></subsection><subsection number="63A-9-401(4)"> In fulfilling the requirements of Subsection <xref depth="4" refnumber="63A-9-401(3)(c)" start="0">(3)(c)</xref>, the division may give priority to underground storage tanks owned by the state or a state agency under Subsections <xref depth="4" refnumber="63A-9-401(3)(c)(i)" start="0">(3)(c)(i)</xref> and <xref depth="4" refnumber="63A-9-401(3)(c)(ii)" start="0">(ii)</xref>.</subsection><subsection number="63A-9-401(5)"><subsection number="63A-9-401(5)(a)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director of the Division of Fleet Operations:<subsection number="63A-9-401(5)(a)(i)"> may make rules governing fuel dispensing; and</subsection><subsection number="63A-9-401(5)(a)(ii)"> shall make rules establishing standards and procedures for purchasing the most economically appropriate size and type of vehicle for the purposes and driving conditions for which the vehicle will be used, including procedures for granting exceptions to the standards by the executive director of the Department of Government Operations.</subsection></subsection><subsection number="63A-9-401(5)(b)"> Rules made under Subsection <xref depth="4" refnumber="63A-9-401(5)(a)(ii)" start="0">(5)(a)(ii)</xref>:<subsection number="63A-9-401(5)(b)(i)"> shall designate a standard vehicle size and type that shall be designated as the statewide standard vehicle for fleet expansion and vehicle replacement;</subsection><subsection number="63A-9-401(5)(b)(ii)"> may designate different standard vehicle size and types based on defined categories of vehicle use;</subsection><subsection number="63A-9-401(5)(b)(iii)"> may, when determining a standard vehicle size and type for a specific category of vehicle use, consider the following factors affecting the vehicle class: <subsection number="63A-9-401(5)(b)(iii)(A)"> size requirements;</subsection><subsection number="63A-9-401(5)(b)(iii)(B)"> economic savings;</subsection><subsection number="63A-9-401(5)(b)(iii)(C)"> fuel efficiency;</subsection><subsection number="63A-9-401(5)(b)(iii)(D)"> driving and use requirements;</subsection><subsection number="63A-9-401(5)(b)(iii)(E)"> safety;</subsection><subsection number="63A-9-401(5)(b)(iii)(F)"> maintenance requirements;</subsection><subsection number="63A-9-401(5)(b)(iii)(G)"> resale value; and</subsection><subsection number="63A-9-401(5)(b)(iii)(H)"> the requirements of Section <xref depth="3" refnumber="63A-9-403" start="0">63A-9-403</xref>; and</subsection></subsection><subsection number="63A-9-401(5)(b)(iv)"> shall require agencies that request a vehicle size and type that is different from the standard vehicle size and type to: <subsection number="63A-9-401(5)(b)(iv)(A)"> submit a written request for a nonstandard vehicle to the division that contains the following:<subsection number="63A-9-401(5)(b)(iv)(A)(I)"> the make and model of the vehicle requested, including acceptable alternate vehicle makes and models as applicable;</subsection><subsection number="63A-9-401(5)(b)(iv)(A)(II)"> the reasons justifying the need for a nonstandard vehicle size or type;</subsection><subsection number="63A-9-401(5)(b)(iv)(A)(III)"> the date of the request; and</subsection><subsection number="63A-9-401(5)(b)(iv)(A)(IV)"> the name and signature of the person making the request; and</subsection></subsection><subsection number="63A-9-401(5)(b)(iv)(B)"> obtain the division's written approval for the nonstandard vehicle.</subsection></subsection></subsection></subsection><subsection number="63A-9-401(6)"><subsection number="63A-9-401(6)(a)"><subsection number="63A-9-401(6)(a)(i)"> Each state agency and each higher education institution shall subscribe to the fuel dispensing services provided by the division.</subsection><subsection number="63A-9-401(6)(a)(ii)"> A state agency may not provide or subscribe to any other fuel dispensing services, systems, or products other than those provided by the division.</subsection></subsection><subsection number="63A-9-401(6)(b)"> Counties, municipalities, school districts, special districts, special service districts, and federal agencies may subscribe to the fuel dispensing services provided by the division if:<subsection number="63A-9-401(6)(b)(i)"> the county or municipal legislative body, the school district, or the special district or special service district board recommends that the county, municipality, school district, special district, or special service district subscribe to the fuel dispensing services of the division; and</subsection><subsection number="63A-9-401(6)(b)(ii)"> the division approves participation in the program by that government unit.</subsection></subsection></subsection><subsection number="63A-9-401(7)"> The director, with the approval of the executive director, may delegate functions to institutions of higher education, by contract or other means authorized by law, if: <subsection number="63A-9-401(7)(a)"> the agency or institution of higher education has requested the authority;</subsection><subsection number="63A-9-401(7)(b)"> in the judgment of the director, the state agency or institution has the necessary resources and skills to perform the delegated responsibilities; and</subsection><subsection number="63A-9-401(7)(c)"> the delegation of authority is in the best interest of the state and the function delegated is accomplished according to provisions contained in law or rule.</subsection></subsection></section><section number="63A-9-401.5"><histories><history>Enacted by Chapter <modchap sess="2007GS">106</modchap>, 2007 General Session</history><modyear>2007</modyear></histories><catchline>Vehicle fleet cost efficiency plans -- Requirements -- Contents -- Submission by agencies.</catchline><subsection number="63A-9-401.5(1)"> The division shall develop and coordinate the implementation of a statewide vehicle fleet cost efficiency plan to ensure continuing progress toward statewide overall cost reduction in government vehicle costs. The plan shall include: <subsection number="63A-9-401.5(1)(a)"> goals for vehicle fleet cost efficiency;</subsection><subsection number="63A-9-401.5(1)(b)"> a summary of agency submitted plans, statistics, and progress;</subsection><subsection number="63A-9-401.5(1)(c)"> standard measures of cost including:<subsection number="63A-9-401.5(1)(c)(i)"> vehicle cost per mile;</subsection><subsection number="63A-9-401.5(1)(c)(ii)"> total vehicles;</subsection><subsection number="63A-9-401.5(1)(c)(iii)"> total fuel used; and</subsection><subsection number="63A-9-401.5(1)(c)(iv)"> miles per gallon of fuel;</subsection></subsection><subsection number="63A-9-401.5(1)(d)"> goals for purchasing the most economically appropriate size and type of vehicle for the purposes and driving conditions for which the vehicle will be used;</subsection><subsection number="63A-9-401.5(1)(e)"> cost reduction measures which may include:<subsection number="63A-9-401.5(1)(e)(i)"> reducing vehicle engine idle time;</subsection><subsection number="63A-9-401.5(1)(e)(ii)"> driving fewer miles;</subsection><subsection number="63A-9-401.5(1)(e)(iii)"> using car pools when possible;</subsection><subsection number="63A-9-401.5(1)(e)(iv)"> avoiding rush hour traffic;</subsection><subsection number="63A-9-401.5(1)(e)(v)"> reducing aggressive driving;</subsection><subsection number="63A-9-401.5(1)(e)(vi)"> providing proper preventative maintenance including properly inflated tires; and</subsection><subsection number="63A-9-401.5(1)(e)(vii)"> purchasing from state fuel sites and using the lowest octane fuel needed for the altitude;</subsection></subsection><subsection number="63A-9-401.5(1)(f)"> reducing inventories of underutilized vehicles; and</subsection><subsection number="63A-9-401.5(1)(g)"> education to inform drivers of their accountability on implementing cost reduction measures.</subsection></subsection><subsection number="63A-9-401.5(2)"> The division shall assist agencies to develop and implement their own plans in accordance with this part.</subsection><subsection number="63A-9-401.5(3)"> Each agency that owns or leases vehicles shall develop, implement, and submit to the division under Section <xref depth="3" refid="C63A-9-S402_1800010118000101" refnumber="63A-9-402" start="0">63A-9-402</xref>, a vehicle fleet cost efficiency plan for their agency in accordance with the provisions under Subsection <xref depth="4" refid="C63A-9-S401.5_1800010118000101" refnumber="63A-9-401.5(1)" start="0">(1)</xref>. The plan shall include agency goals and statistics, and a report of agency progress.</subsection></section><section number="63A-9-402"><histories><history>Amended by Chapter <modchap sess="2007GS">106</modchap>, 2007 General Session</history><modyear>2007</modyear></histories><catchline>State-owned vehicle report -- Contents.</catchline><subsection number="63A-9-402(1)"> On or before October 1 of each year, each agency that owns or leases vehicles shall submit a report to the division that contains at least the following information: <subsection number="63A-9-402(1)(a)"> a description of each vehicle owned or leased by that agency, including the license number, year, make, and model of the vehicle;</subsection><subsection number="63A-9-402(1)(b)"> the person and administrative unit within the agency to whom each vehicle is assigned; and</subsection><subsection number="63A-9-402(1)(c)"> a vehicle fleet cost efficiency plan in accordance with the provisions of Section <xref depth="3" refid="C63A-9-S401.5_1800010118000101" refnumber="63A-9-401.5" start="0">63A-9-401.5</xref>.</subsection></subsection><subsection number="63A-9-402(2)"><subsection number="63A-9-402(2)(a)"> On or before November 1 of each calendar year, the director of the division shall submit a state-owned vehicle report to the governor and to the legislative fiscal analyst.</subsection><subsection number="63A-9-402(2)(b)"> The report shall contain a summary of vehicles owned or leased by each state agency including:<subsection number="63A-9-402(2)(b)(i)"> a description of each vehicle owned or leased by each agency;</subsection><subsection number="63A-9-402(2)(b)(ii)"> the person or administrative unit within the agency to whom each vehicle is assigned; and</subsection><subsection number="63A-9-402(2)(b)(iii)"> standard measures of cost for the previous year, for each vehicle, including: <subsection number="63A-9-402(2)(b)(iii)(A)"> vehicle cost per mile;</subsection><subsection number="63A-9-402(2)(b)(iii)(B)"> total vehicles;</subsection><subsection number="63A-9-402(2)(b)(iii)(C)"> total fuel used; and</subsection><subsection number="63A-9-402(2)(b)(iii)(D)"> miles per gallon of fuel.</subsection></subsection></subsection></subsection><subsection number="63A-9-402(3)"> The legislative fiscal analyst shall submit the information from the state-owned vehicle report about each agency's state-owned vehicles to the legislative appropriation subcommittee that has jurisdiction over that agency.</subsection><subsection number="63A-9-402(4)"><subsection number="63A-9-402(4)(a)"> Vehicles used in official investigative work where secrecy is essential are exempt from the requirements of this section.</subsection><subsection number="63A-9-402(4)(b)"> The report to the governor and legislative fiscal analyst shall include the total number of state vehicles used in official investigative work where secrecy is essential that are not otherwise accounted for in the report.</subsection></subsection></section><section number="63A-9-403"><histories><history>Enacted by Chapter <modchap sess="2014GS">190</modchap>, 2014 General Session</history><modyear>2014</modyear></histories><catchline>Clean emissions vehicles -- Alternative fuel vehicles.</catchline><tab/>No later than August 30, 2018, the division shall ensure that 50% or more of new or replacement division-owned state vehicles that are motor vehicles used for the transportation of passengers are motor vehicles with emissions that are equal to or cleaner than the standards established in bin 2 in Table S04-1, of 40 C.F.R. 86.1811-04(c)(6), or any vehicle propelled to a significant extent using one of the following alternative fuels:<subsection number="63A-9-403(1)"> electricity from an off-board source;</subsection><subsection number="63A-9-403(2)"> natural gas;</subsection><subsection number="63A-9-403(3)"> liquid petroleum gas; </subsection><subsection number="63A-9-403(4)"> hydrogen; or</subsection><subsection number="63A-9-403(5)"> biodiesel.</subsection></section></part><part number="63A-9-5"><catchline>Misuse of Vehicles</catchline><section number="63A-9-501"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Complaints about misuse or illegal operation of state vehicles -- Disposition.</catchline><subsection number="63A-9-501(1)"> The division shall refer complaints from the public about misuse or illegal operation of state vehicles to the agency that is the owner or lessor of the vehicle.</subsection><subsection number="63A-9-501(2)"> Each agency head or the agency head's designee shall investigate all complaints about misuse or illegal operation of state vehicles and shall discipline each employee that is found to have misused or illegally operated a vehicle by following the procedures described in the rules made by the Division of Human Resource Management, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, as authorized by Section <xref depth="3" refnumber="63A-17-306" start="0">63A-17-306</xref>.</subsection><subsection number="63A-9-501(3)"><subsection number="63A-9-501(3)(a)"> Each agency shall report the findings of each investigation conducted as well as any action taken as a result of the investigation to the directors of the Divisions of Fleet Operations and Risk Management.</subsection><subsection number="63A-9-501(3)(b)"> Misuse or illegal operation of state vehicles may result in suspension or revocation of state vehicle driving privileges as governed in rule.</subsection></subsection></section></part><part number="63A-9-6"><catchline>Marking of Vehicles</catchline><section number="63A-9-601"><histories><history>Enacted by Chapter <modchap sess="1996GS">334</modchap>, 1996 General Session</history><modyear>1996</modyear></histories><catchline>Marking of vehicles.</catchline><subsection number="63A-9-601(1)"><subsection number="63A-9-601(1)(a)"> Except as provided in Subsection <xref depth="4" refid="C63A-9-S601_1800010118000101" refnumber="63A-9-601(5)" start="0">(5)</xref>, all motor vehicles owned, leased for use, or operated by the state shall display an identification mark and "EX" plates where required by Section <xref depth="3" refid="C41-1a-S407_1800010118000101" refnumber="41-1a-407" start="0">41-1a-407</xref>.</subsection><subsection number="63A-9-601(1)(b)"> The division is responsible for ensuring that vehicles owned or leased by the state are marked.</subsection><subsection number="63A-9-601(1)(c)"> The division shall enact rules relating to the size and design of the identification mark.</subsection></subsection><subsection number="63A-9-601(2)"> The identification mark shall be clear, distinct, and kept free from defacement, mutilation, grease, and other obscuring matter so that it is plainly visible at all times.</subsection><subsection number="63A-9-601(3)"> Each person operating a state vehicle without the proper designation is guilty of an infraction.</subsection><subsection number="63A-9-601(4)"> Vehicles used in official investigative work where secrecy is essential are exempt from the requirements of this section.</subsection><subsection number="63A-9-601(5)"> Notwithstanding Subsection <xref depth="4" refid="C63A-9-S601_1800010118000101" refnumber="63A-9-601(1)" start="0">(1)</xref>, the division may grant security exemptions to the identification mark and "EX" plate requirement when the division: <subsection number="63A-9-601(5)(a)"> receives a request for an exemption; and</subsection><subsection number="63A-9-601(5)(b)"> determines there is a substantial danger to the person to whom the vehicle is assigned if the vehicle is identified as a state vehicle.</subsection></subsection></section></part><part number="63A-9-7"><catchline>Use of Division Services</catchline><section number="63A-9-701"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Subscription to motor pool by certain local government entities.</catchline><subsection number="63A-9-701(1)">The following local government entities may subscribe to the central motor pool service provided by the division subject to the conditions established in Subsection <xref depth="4" refnumber="63A-9-701(2)" start="0">(2)</xref>:<subsection number="63A-9-701(1)(a)">local health departments as defined in <xref depth="2" refnumber="26A-1-1" start="0">Title 26A, Chapter 1, Part 1, Local Health Department Act</xref>;</subsection><subsection number="63A-9-701(1)(b)">local substance abuse authorities as defined in Section <xref depth="3" refnumber="17-77-201">17-77-201</xref>;</subsection><subsection number="63A-9-701(1)(c)">local area agencies, as authorized by Section <xref depth="3" refnumber="26B-6-104" start="0">26B-6-104</xref>, or their subcontractors who are local governmental or public entities; and</subsection><subsection number="63A-9-701(1)(d)">local mental health authorities as defined in Section <xref depth="3" refnumber="17-77-301">17-77-301</xref>.</subsection></subsection><subsection number="63A-9-701(2)">The local government entities outlined in Subsection <xref depth="4" refnumber="63A-9-701(1)" start="0">(1)</xref> may subscribe to the central motor pool service provided by the division only if:<subsection number="63A-9-701(2)(a)">the director of the local government entity determines it will result in substantial cost savings or increased efficiency to the local government entity; and</subsection><subsection number="63A-9-701(2)(b)">the central motor pool has sufficient vehicles available.</subsection></subsection></section><section number="63A-9-702"><histories><history>Enacted by Chapter <modchap sess="2008GS">65</modchap>, 2008 General Session</history><modyear>2008</modyear></histories><catchline>Authority of public to purchase natural gas from the state fuel network -- Rulemaking authority.</catchline><subsection number="63A-9-702(1)"> As used in this section, "private individual or entity" means any individual or entity that: <subsection number="63A-9-702(1)(a)"> is not acting under the authority of a federal, state, or local government agency; and</subsection><subsection number="63A-9-702(1)(b)"> is not purchasing compressed natural gas from the state's fuel network for sale, resale, distribution, redistribution, trade, exchange, or in furtherance of a commercial enterprise.</subsection></subsection><subsection number="63A-9-702(2)"> The division may allow a private individual or entity to purchase compressed natural gas from the state's fuel network if: <subsection number="63A-9-702(2)(a)"> there is no commercial fuel site that meets the geographical compressed natural gas distribution needs of private individuals or entities; and</subsection><subsection number="63A-9-702(2)(b)"> there is no emergency that, as determined by the division, warrants the holding of compressed natural gas in reserve for use by state or emergency vehicles.</subsection></subsection><subsection number="63A-9-702(3)"> In accordance with <xref depth="1" refid="C63G-3_1800010118000101" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the division shall make rules: <subsection number="63A-9-702(3)(a)"> giving state and local agencies priority to dispense and receive compressed natural gas from the state's fuel network sites;</subsection><subsection number="63A-9-702(3)(b)"> designating state fuel network sites that may be made available to private individuals and entities for the purchase of compressed natural gas;</subsection><subsection number="63A-9-702(3)(c)"> defining the terms of operation for each site designated under Subsection <xref depth="4" refid="C63A-9-S702_1800010118000101" refnumber="63A-9-702(3)(b)" start="0">(3)(b)</xref>;</subsection><subsection number="63A-9-702(3)(d)"> unless otherwise prohibited by law, limiting the amount of compressed natural gas that may be purchased from the state's fuel network by any private individual or entity at any one time, or in the aggregate during any given period of time;</subsection><subsection number="63A-9-702(3)(e)"> providing conditions upon which a private individual or entity's authorization to purchase compressed natural gas from the state fuel network may be granted, revoked, or suspended under this section;</subsection><subsection number="63A-9-702(3)(f)"> to establish or determine compliance with Subsections <xref depth="4" refid="C63A-9-S702_1800010118000101" refnumber="63A-9-702(2)(a)" start="0">(2)(a)</xref> and <xref depth="4" refid="C63A-9-S702_1800010118000101" refnumber="63A-9-702(2)(b)" start="0">(b)</xref>; and</subsection><subsection number="63A-9-702(3)(g)"> defining the term "geographical compressed natural gas needs of a private individual or entity."</subsection></subsection></section></part></chapter><chapter number="63A-12"><catchline>Division of Archives and Records Service and Management of Government Records</catchline><part number="63A-12-1"><catchline>General Provisions</catchline><section number="63A-12-100.5"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline><subsection number="63A-12-100.5(1)">Except as provided under Subsection <xref depth="4" refnumber="63A-12-100.5(2)" start="0">(2)</xref>, the definitions in Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref> apply to this chapter.</subsection><subsection number="63A-12-100.5(2)">As used in this chapter:<subsection number="63A-12-100.5(2)(a)">"Chief administrative officer" means the individual designated by a governmental entity to perform the duties described in Section <xref depth="3" refnumber="63A-12-103">63A-12-103</xref>.</subsection><subsection number="63A-12-100.5(2)(b)">"Division" means the Division of Archives and Records Service.</subsection><subsection number="63A-12-100.5(2)(c)">"Record" means:<subsection number="63A-12-100.5(2)(c)(i)">the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>; or</subsection><subsection number="63A-12-100.5(2)(c)(ii)">a video or audio recording of an interview, or a transcript of the video or audio recording, that is conducted at a Children's Justice Center established under Section <xref depth="3" refnumber="67-5b-102" start="0">67-5b-102</xref>, the release of which is governed by Section <xref depth="3" refnumber="77-37-4" start="0">77-37-4</xref>.</subsection></subsection><subsection number="63A-12-100.5(2)(d)">"Records officer" means an individual appointed by the chief administrative officer whose primary responsibility is to care, maintain, use, schedule, dispose, classify, designate, manage access to, and preserve records in accordance with applicable laws.</subsection><subsection number="63A-12-100.5(2)(e)">"State archives" means the Division of Archives and Records Service.</subsection><subsection number="63A-12-100.5(2)(f)">"Vulnerable adult" means the same as that term is defined in Section <xref depth="3" refnumber="26B-6-201" start="0">26B-6-201</xref>.</subsection><subsection number="63A-12-100.5(2)(g)">"Vulnerable record" means a record or data relating to:<subsection number="63A-12-100.5(2)(g)(i)">national security interests;</subsection><subsection number="63A-12-100.5(2)(g)(ii)">the care, custody, or control of a child;</subsection><subsection number="63A-12-100.5(2)(g)(iii)">a fiduciary trust over money;</subsection><subsection number="63A-12-100.5(2)(g)(iv)">health care of a child; or</subsection><subsection number="63A-12-100.5(2)(g)(v)">the following, in relation to a vulnerable adult:<subsection number="63A-12-100.5(2)(g)(v)(A)">protection, health care, or other care; or</subsection><subsection number="63A-12-100.5(2)(g)(v)(B)">the provision of food, shelter, clothing, assistance with an activity of daily living, or assistance with financial resource management.</subsection></subsection></subsection></subsection></section><section number="63A-12-101"><histories><history>Amended by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Division of Archives and Records Service created -- Duties.</catchline><subsection number="63A-12-101(1)">There is created the Division of Archives and Records Service within the department.</subsection><subsection number="63A-12-101(2)">The state archives shall:<subsection number="63A-12-101(2)(a)">administer the state's archives and records management programs, including storage of records, central reformatting programs, and quality control;</subsection><subsection number="63A-12-101(2)(b)">apply fair, efficient, and economical management methods to the collection, creation, use, maintenance, retention, preservation, disclosure, and disposal of records and documents;</subsection><subsection number="63A-12-101(2)(c)">establish standards, procedures, and techniques for the effective management and physical care of records;</subsection><subsection number="63A-12-101(2)(d)">conduct surveys of office operations and recommend improvements in current records management practices, including the use of space, equipment, automation, and supplies used in creating, maintaining, storing, and servicing records;</subsection><subsection number="63A-12-101(2)(e)">establish standards for the preparation of schedules providing for the retention of records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, historical, legal, or fiscal value to warrant further retention;</subsection><subsection number="63A-12-101(2)(f)">establish, maintain, and operate centralized reformatting lab facilities and quality control for the state;</subsection><subsection number="63A-12-101(2)(g)">provide staff and support services to the Records Management Committee created in Section <xref depth="3" refnumber="63A-12-112" start="0">63A-12-112</xref> and the Government Records Office, created in Section <xref depth="3" refnumber="63A-12-202">63A-12-202</xref>;</subsection><subsection number="63A-12-101(2)(h)">develop training programs to assist records officers and other interested officers and employees of governmental entities to administer this chapter and <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>;</subsection><subsection number="63A-12-101(2)(i)">provide access to public records deposited in the archives;</subsection><subsection number="63A-12-101(2)(j)">administer and maintain the Utah Public Notice Website established under Section <xref depth="3" refnumber="63A-16-601" start="0">63A-16-601</xref>;</subsection><subsection number="63A-12-101(2)(k)">provide assistance to any governmental entity in administering this chapter and <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>;</subsection><subsection number="63A-12-101(2)(l)">prepare forms for use by all governmental entities for a person requesting access to a record; and</subsection><subsection number="63A-12-101(2)(m)">if the department operates the Division of Archives and Records Service as an internal service fund agency in accordance with Section <xref depth="3" refnumber="63A-1-109.5" start="0">63A-1-109.5</xref>, submit to the Rate Committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>:<subsection number="63A-12-101(2)(m)(i)">the proposed rate schedule as required by Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-12-101(2)(m)(ii)">other information or analysis requested by the Rate Committee.</subsection></subsection></subsection><subsection number="63A-12-101(3)">The state archives may:<subsection number="63A-12-101(3)(a)">establish a report and directives management program;</subsection><subsection number="63A-12-101(3)(b)">establish a forms management program; and</subsection><subsection number="63A-12-101(3)(c)">in accordance with Section <xref depth="3" refnumber="63A-12-101" start="0">63A-12-101</xref>, require that an individual undergo a background check if the individual:<subsection number="63A-12-101(3)(c)(i)">applies to be, or currently is, an employee or volunteer of the division; and</subsection><subsection number="63A-12-101(3)(c)(ii)">will have direct access to a vulnerable record in the capacity described in Subsection <xref depth="4" refnumber="63A-12-101(3)(c)(i)" start="0">(3)(c)(i)</xref>.</subsection></subsection></subsection><subsection number="63A-12-101(4)">The executive director may direct the state archives to administer other functions or services consistent with this chapter and <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection></section><section number="63A-12-102"><histories><history>Amended by Chapter <modchap sess="2023GS">291</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>State archivist -- Duties.</catchline><subsection number="63A-12-102(1)"><subsection number="63A-12-102(1)(a)"> With the approval of the governor, the executive director shall appoint the state archivist to serve as director of the state archives.</subsection><subsection number="63A-12-102(1)(b)"> The state archivist shall be qualified by archival training, education, and experience.</subsection></subsection><subsection number="63A-12-102(2)"> The state archivist is charged with: <subsection number="63A-12-102(2)(a)"> the custody and permanent retention and preservation of:<subsection number="63A-12-102(2)(a)(i)"> the enrolled copy of the original 1895 Utah Constitution;</subsection><subsection number="63A-12-102(2)(a)(ii)"> Indian war records;</subsection><subsection number="63A-12-102(2)(a)(iii)"> oaths of office of all state officials, including legislative officials, required under Article IV, Section 10 of the Utah Constitution to take an oath of office;</subsection><subsection number="63A-12-102(2)(a)(iv)"> all other records, excluding legislative records described in Section <xref depth="3" refnumber="63A-12-102.5" start="0">63A-12-102.5</xref>, kept by or deposited with the state archivist for permanent preservation as provided by law; and</subsection></subsection><subsection number="63A-12-102(2)(b)"> the retention and preservation of legislative records, as provided in Section <xref depth="3" refnumber="63A-12-102.5" start="0">63A-12-102.5</xref>.</subsection></subsection><subsection number="63A-12-102(3)"><subsection number="63A-12-102(3)(a)"> The state archivist is the official custodian of all noncurrent records of permanent or historic value that are not required by law to remain in the custody of the originating governmental entity.</subsection><subsection number="63A-12-102(3)(b)"> Upon the termination of any governmental entity, its records shall be transferred to the state archives.</subsection></subsection></section><section number="63A-12-102.5"><histories><history>Enacted by Chapter <modchap sess="2023GS">291</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Preservation of legislative records.</catchline><subsection number="63A-12-102.5(1)"> As used in this section: <subsection number="63A-12-102.5(1)(a)"> "Historical legislative record" means a permanent legislative record or a supplemental legislative record that a legislative office transmitted to the state archivist before March 3, 2023, for retention and preservation.</subsection><subsection number="63A-12-102.5(1)(b)"> "Legislative office" means:<subsection number="63A-12-102.5(1)(b)(i)"> the Senate, the House of Representatives, or a staff office of the Legislature; or</subsection><subsection number="63A-12-102.5(1)(b)(ii)"> as applicable, a body designated by the Legislative Management Committee to be responsible for: <subsection number="63A-12-102.5(1)(b)(ii)(A)"> the retention of a legislative record; or</subsection><subsection number="63A-12-102.5(1)(b)(ii)(B)"> the transmission of a legislative record to the division, as provided in this section, if the body chooses to transmit the legislative record to the division.</subsection></subsection></subsection><subsection number="63A-12-102.5(1)(c)"> "Legislative retention schedule" means the retention schedule attached as Appendix A to the Legislative Management Committee Policy L. Legislative Records.</subsection><subsection number="63A-12-102.5(1)(d)"> "Permanent legislative record" means:<subsection number="63A-12-102.5(1)(d)(i)"> a joint proclamation issued by the president of the Senate and the speaker of the House of Representatives convening a session of the Legislature under Article VI, Section 2 of the Utah Constitution;</subsection><subsection number="63A-12-102.5(1)(d)(ii)"> a session journal of the Senate or House of Representatives;</subsection><subsection number="63A-12-102.5(1)(d)(iii)"> a recording of Senate or House of Representatives floor proceedings;</subsection><subsection number="63A-12-102.5(1)(d)(iv)"> a numbered bill or resolution of the Senate or House of Representatives, including: <subsection number="63A-12-102.5(1)(d)(iv)(A)"> a public substitute or amendment;</subsection><subsection number="63A-12-102.5(1)(d)(iv)(B)"> a fiscal note or other information required to accompany a numbered bill or resolution; and</subsection><subsection number="63A-12-102.5(1)(d)(iv)(C)"> an enrolled bill or resolution;</subsection></subsection><subsection number="63A-12-102.5(1)(d)(v)"> an introduced article of impeachment or amendment to an article of impeachment;</subsection><subsection number="63A-12-102.5(1)(d)(vi)"> as prepared by the Legislature and provided to the public, a list of actions taken on legislation during a legislative session or descriptions of the status of legislation considered during a legislative session;</subsection><subsection number="63A-12-102.5(1)(d)(vii)"> a notice, agenda, handout or other public meeting material, recording, or minutes of the Legislative Management Committee, Executive Appropriations Committee, standing and interim committees of the Legislature, appropriations subcommittees of the Legislature, audit subcommittees of the Legislature, and other legislative committees, task forces, or commissions, excluding a rules or sifting committee of the Legislature;</subsection><subsection number="63A-12-102.5(1)(d)(viii)"> a statutorily required budget or appropriations report;</subsection><subsection number="63A-12-102.5(1)(d)(ix)"> an audit or review report of the Office of the Legislative Auditor General and a record that supports the conclusions and findings of the audit or review report;</subsection><subsection number="63A-12-102.5(1)(d)(x)"> a version of the Utah Code after the Office of Legislative Research and General Counsel prepares an updated Utah Code database incorporating any duly enacted legislation making changes to the Utah Code;</subsection><subsection number="63A-12-102.5(1)(d)(xi)"> the Laws of Utah;</subsection><subsection number="63A-12-102.5(1)(d)(xii)"> a biennial version of the Utah Constitution after the Office of Legislative Research and General Counsel incorporates into the Utah Constitution amendments that passed during the preceding regular general election; or</subsection><subsection number="63A-12-102.5(1)(d)(xiii)"> a notice of appeal under Section <xref depth="3" refnumber="63G-9-401" start="0">63G-9-401</xref> relating to a decision of the board of examiners and a record accompanying a notice of appeal.</subsection></subsection><subsection number="63A-12-102.5(1)(e)"> "Supplemental legislative record" means a legislative record that is not a permanent legislative record.</subsection></subsection><subsection number="63A-12-102.5(2)"> A legislative office may, but is not required to, transmit a legislative record to the state archivist for retention and preservation as provided in this section.</subsection><subsection number="63A-12-102.5(3)"><subsection number="63A-12-102.5(3)(a)"> A legislative office shall consult with the state archivist as the legislative office determines the method and timing of transmitting a legislative record that the legislative office chooses to transmit to the state archivist for the state archivist's retention and preservation as provided in this section.</subsection><subsection number="63A-12-102.5(3)(b)"> The transmission of a digital copy of a legislative record is sufficient for purposes of the transmission of the legislative record to the state archivist.</subsection></subsection><subsection number="63A-12-102.5(4)"><subsection number="63A-12-102.5(4)(a)"> A legislative record that a legislative office transmits to the state archivist for retention and preservation remains in the control and legal custody of the legislative office and, although retained and preserved by the state archivist, does not become subject to the control or legal custody of the state archivist.</subsection><subsection number="63A-12-102.5(4)(b)"> The state archivist shall allow a legislative office full and continuing access to any legislative record transmitted to the state archivist for retention and preservation under this section.</subsection></subsection><subsection number="63A-12-102.5(5)"><subsection number="63A-12-102.5(5)(a)"> The state archivist may not disclose a supplemental legislative record without the prior written consent of the legislative office that transmitted the supplemental legislative record to the state archivist.</subsection><subsection number="63A-12-102.5(5)(b)"> If the state archivist receives a subpoena or other request for a supplemental legislative record, the state archivist shall immediately provide written notice of the subpoena or other request to:<subsection number="63A-12-102.5(5)(b)(i)"> the legislative office that transmitted the supplemental legislative record to the state archivist; and</subsection><subsection number="63A-12-102.5(5)(b)(ii)"> legislative general counsel.</subsection></subsection></subsection><subsection number="63A-12-102.5(6)"> The state archivist shall: <subsection number="63A-12-102.5(6)(a)"> permanently retain and preserve a historical legislative record;</subsection><subsection number="63A-12-102.5(6)(b)"> permanently retain and preserve a permanent legislative record that a legislative office chooses to transmit to the state archivist after March 3, 2023; and</subsection><subsection number="63A-12-102.5(6)(c)"> retain and preserve, according to the legislative retention schedule, a supplemental legislative record that a legislative office chooses to transmit to the state archivist for retention and preservation after March 3, 2023.</subsection></subsection></section><section number="63A-12-103"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Duties of governmental entities.</catchline><tab/>Each governmental entity shall designate a chief administrative officer who shall be responsible to:<subsection number="63A-12-103(1)">establish and maintain an active, continuing program for the economical and efficient management of the governmental entity's records as provided by this chapter and <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>;</subsection><subsection number="63A-12-103(2)">appoint one or more records officers who will be trained to work with the state archives in the care, maintenance, scheduling, disposal, classification, designation, access, and preservation of records;</subsection><subsection number="63A-12-103(3)">ensure that officers and employees of the governmental entity that receive or process records requests receive required training on the procedures and requirements of this chapter and <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>;</subsection><subsection number="63A-12-103(4)">make and maintain adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the governmental entity designed to furnish information to protect the privacy, transparency, legal, and financial rights of persons directly affected by the entity's activities;</subsection><subsection number="63A-12-103(5)">submit to the state archivist proposed schedules of records for final approval by the Records Management Committee created in Section <xref depth="3" refnumber="63A-12-112" start="0">63A-12-112</xref>;</subsection><subsection number="63A-12-103(6)">cooperate with the state archivist in conducting surveys made by the state archivist;</subsection><subsection number="63A-12-103(7)">comply with rules issued by the Department of Government Operations as provided by Section <xref depth="3" refnumber="63A-12-104" start="0">63A-12-104</xref>;</subsection><subsection number="63A-12-103(8)">report to the state archives:<subsection number="63A-12-103(8)(a)">the designation of each record series that the governmental entity maintains;</subsection><subsection number="63A-12-103(8)(b)">the classification of each record series that the governmental entity has classified; and</subsection><subsection number="63A-12-103(8)(c)">the name of the governmental entity's:<subsection number="63A-12-103(8)(c)(i)">chief administrative officer; and</subsection><subsection number="63A-12-103(8)(c)(ii)">records officers;</subsection></subsection></subsection><subsection number="63A-12-103(9)">ensure that the governmental entity complies with the requirements found in:<subsection number="63A-12-103(9)(a)">this part;</subsection><subsection number="63A-12-103(9)(b)">Title 63G, Chapter 2, Government Records Access and Management Act; and</subsection><subsection number="63A-12-103(9)(c)">Chapter 19, Part 4, Duties of Governmental Entities; and</subsection></subsection><subsection number="63A-12-103(10)">establish and report to the state archives retention schedules for objects that the governmental entity determines are not defined as a record under Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>, but that have historical or evidentiary value.</subsection></section><section number="63A-12-104"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Rulemaking authority.</catchline>In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>:<subsection number="63A-12-104(1)">the state archivist may make rules establishing procedures for the collection, storage, designation, classification, access, mediation for records access, and management of records under this chapter and <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>; and</subsection><subsection number="63A-12-104(2)">a governmental entity may make rules, policies, or ordinances specifying at which level within the governmental entity the requirements described in this chapter will be undertaken.</subsection></section><section number="63A-12-105"><histories><history>Amended by Chapter <modchap sess="2009GS">44</modchap>, 2009 General Session</history><modyear>2009</modyear></histories><catchline>Records are property of the state -- Disposition -- Penalties for intentional mutilation or destruction.</catchline><subsection number="63A-12-105(1)"> All records created or maintained by a state governmental entity are the property of the state and shall not be mutilated, destroyed, or otherwise damaged or disposed of, in whole or part, except as provided in this chapter and <xref depth="1" refid="" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection><subsection number="63A-12-105(2)"><subsection number="63A-12-105(2)(a)"> Except as provided in Subsection <xref depth="4" refid="C63A-12-S105_1800010118000101" refnumber="63A-12-105(2)(b)" start="0">(2)(b)</xref>, all records created or maintained by a political subdivision of the state are the property of the state and shall not be mutilated, destroyed, or otherwise damaged or disposed of, in whole or in part, except as provided in this chapter and <xref depth="1" refid="C63A-2_1800010118000101" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection><subsection number="63A-12-105(2)(b)"> Records which constitute a valuable intellectual property shall be the property of the political subdivision.</subsection><subsection number="63A-12-105(2)(c)"> The state archives may, upon request from a political subdivision, take custody of any record series of the political subdivision. A political subdivision which no longer wishes to maintain custody of a record which must be retained under the political subdivision's retention schedule or the state archive's retention schedule shall transfer it to the state archives for safekeeping and management.</subsection></subsection><subsection number="63A-12-105(3)"><subsection number="63A-12-105(3)(a)"> It is unlawful for a person to intentionally mutilate, destroy, or to otherwise damage or dispose of the record copy of a record knowing that the mutilation, destruction, damage, or disposal is in contravention of:<subsection number="63A-12-105(3)(a)(i)"> a governmental entity's properly adopted retention schedule; or</subsection><subsection number="63A-12-105(3)(a)(ii)"> if no retention schedule has been properly adopted by the governmental entity, the model retention schedule, as provided in Section <xref depth="3" refid="C63G-2-S604_1800010118000101" refnumber="63G-2-604" start="0">63G-2-604</xref>.</subsection></subsection><subsection number="63A-12-105(3)(b)"> Violation of this Subsection <xref depth="4" refid="C63A-12-S105_1800010118000101" refnumber="63A-12-105(3)" start="0">(3)</xref> is a class B misdemeanor.</subsection><subsection number="63A-12-105(3)(c)"> An employee of a governmental entity that violates this Subsection <xref depth="4" refid="C63A-12-S105_1800010118000101" refnumber="63A-12-105(3)" start="0">(3)</xref> may be subject to disciplinary action as provided under Section <xref depth="3" refid="C63G-2-S804_1800010118000101" refnumber="63G-2-804" start="0">63G-2-804</xref>.</subsection></subsection></section><section number="63A-12-106"><histories><history>Amended by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Certified and microphotographed copies.</catchline><subsection number="63A-12-106(1)"><subsection number="63A-12-106(1)(a)">Upon demand, the state archives shall furnish certified copies of a record in the state archives's exclusive custody that is classified public or that is otherwise determined to be public under this chapter by the originating governmental entity, the director of the Government Records Office, created in Section <xref depth="3" refnumber="63A-12-202">63A-12-202</xref>, or a court of law. </subsection><subsection number="63A-12-106(1)(b)">When certified by the state archivist under the seal of the state archives, a copy has the same legal force and effect as if certified by the originating governmental entity.</subsection></subsection><subsection number="63A-12-106(2)">The state archives may microphotograph records when the state archives determines that microphotography is an efficient and economical way to care, maintain, and preserve the record. A transcript, exemplification, or certified copy of a microphotograph has the same legal force and effect as the original. Upon review and approval of the microphotographed film by the state archivist, the source documents may be destroyed.</subsection><subsection number="63A-12-106(3)">The state archives may allow another governmental entity to microphotograph records in accordance with standards set by the state archives.</subsection></section><section number="63A-12-107"><histories><history>Renumbered and Amended by Chapter <modchap sess="2008GS">382</modchap>, 2008 General Session</history><modyear>2008</modyear></histories><catchline>Right to replevin.</catchline><tab/>To secure the safety and preservation of records, the state archivist or the state archivist's representative may examine all records. On behalf of the state archivist, the attorney general may replevin any records that are not adequately safeguarded. </section><section number="63A-12-108"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Inspection and summary of record series.</catchline>State archives shall provide for public inspection of the title and a summary description of each record series.</section><section number="63A-12-110"><histories><history>Enacted by Chapter <modchap sess="2012GS">377</modchap>, 2012 General Session</history><modyear>2012</modyear></histories><catchline>Online training course.</catchline><subsection number="63A-12-110(1)"> As used in this section, "records officer" is as defined in Section <xref depth="3" refid="C63G-2-S103_1800010118000101" refnumber="63G-2-103" start="0">63G-2-103</xref>.</subsection><subsection number="63A-12-110(2)"> The division shall: <subsection number="63A-12-110(2)(a)"> develop an online training course for records officers of all governmental entities and political subdivisions;</subsection><subsection number="63A-12-110(2)(b)"> make the online training course available on or before January 1, 2013;</subsection><subsection number="63A-12-110(2)(c)"> on an annual basis, provide certification to a records officer after the records officer successfully completes the online training course; and</subsection><subsection number="63A-12-110(2)(d)"> post a list on its website of all records officers, including for each:<subsection number="63A-12-110(2)(d)(i)"> the name of the records officer;</subsection><subsection number="63A-12-110(2)(d)(ii)"> the name of the governmental entity or political subdivision to which the records officer provides services as a records officer;</subsection><subsection number="63A-12-110(2)(d)(iii)"> contact information for the records officer;</subsection><subsection number="63A-12-110(2)(d)(iv)"> the most recent date on which the records officer completed the online training course; and</subsection><subsection number="63A-12-110(2)(d)(v)"> the date on which the records officer's certification expires.</subsection></subsection></subsection><subsection number="63A-12-110(3)"> The online training course described in this section shall train a records officer regarding the provisions of: <subsection number="63A-12-110(3)(a)"><xref depth="1" refid="C63G-2_1800010118000101" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>;</subsection><subsection number="63A-12-110(3)(b)"> rules made under <xref depth="1" refid="C63G-2_1800010118000101" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>; and</subsection><subsection number="63A-12-110(3)(c)"> other legal and policy matters relating to responding to a public records request.</subsection></subsection><subsection number="63A-12-110(4)"> The division: <subsection number="63A-12-110(4)(a)"> shall develop the online training course in consultation with the attorney general's office; and</subsection><subsection number="63A-12-110(4)(b)"> may make rules, in accordance with <xref depth="1" refid="C63G-3_1800010118000101" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>.</subsection></subsection></section><section number="63A-12-112"><histories><history>Amended by Chapter <modchap sess="2023GS">160</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Records Management Committee -- Creation -- Membership -- Administration.</catchline><subsection number="63A-12-112(1)"> There is created the Records Management Committee composed of the following seven members: <subsection number="63A-12-112(1)(a)"> the director of the Utah Historical Society or the director's designee;</subsection><subsection number="63A-12-112(1)(b)"> the director of the Division of Archives and Records Services or the director's designee; and</subsection><subsection number="63A-12-112(1)(c)"> five members appointed by the governor as follows:<subsection number="63A-12-112(1)(c)(i)"> a member of the Utah State Bar who understands public records keeping under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>;</subsection><subsection number="63A-12-112(1)(c)(ii)"> a member with experience in public finance;</subsection><subsection number="63A-12-112(1)(c)(iii)"> an individual from the private sector whose principal professional responsibilities are to create or manage records;</subsection><subsection number="63A-12-112(1)(c)(iv)"> a member representing political subdivisions, recommended by the Utah League of Cities and Towns; and</subsection><subsection number="63A-12-112(1)(c)(v)"> a member representing the news media.</subsection></subsection></subsection><subsection number="63A-12-112(2)"><subsection number="63A-12-112(2)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-12-112(2)(b)" start="0">(2)(b)</xref>, the governor shall appoint each member to a four-year term.</subsection><subsection number="63A-12-112(2)(b)"> Notwithstanding Subsection <xref depth="4" refnumber="63A-12-112(2)(a)" start="0">(2)(a)</xref>, the governor shall, at the time of appointment or reappointment, adjust the length of committee members' terms to ensure that the terms of members appointed by the governor are staggered so that approximately half of the committee members appointed by the governor are appointed every two years.</subsection><subsection number="63A-12-112(2)(c)"> Each appointed member of the committee is eligible for reappointment for one additional term.</subsection></subsection><subsection number="63A-12-112(3)"> When a vacancy occurs in the membership of the committee for any reason, the applicable appointing authority shall appoint a replacement for the unexpired term.</subsection><subsection number="63A-12-112(4)"> A member of the Records Management Committee may not receive compensation or benefits for the member's service on the committee, but may receive per diem and travel expenses in accordance with: <subsection number="63A-12-112(4)(a)"> Section <xref depth="3" refnumber="63A-3-106" start="0">63A-3-106</xref>;</subsection><subsection number="63A-12-112(4)(b)"> Section <xref depth="3" refnumber="63A-3-107" start="0">63A-3-107</xref>; and</subsection><subsection number="63A-12-112(4)(c)"> rules made by the Division of Finance under Sections <xref depth="3" refnumber="63A-3-106" start="0">63A-3-106</xref> and <xref depth="3" refnumber="63A-3-107" start="0">63A-3-107</xref>.</subsection></subsection></section><section number="63A-12-113"><histories><history>Enacted by Chapter <modchap sess="2019GS">254</modchap>, 2019 General Session</history><modyear>2019</modyear></histories><catchline>Records Management Committee -- Duties.</catchline><subsection number="63A-12-113(1)"> The Records Management Committee shall: <subsection number="63A-12-113(1)(a)"> appoint a chair from among the committee's members; and</subsection><subsection number="63A-12-113(1)(b)"> review and determine whether to approve each schedule for the retention and disposal of records, including a proposed schedule submitted to the committee under Section <xref depth="3" refnumber="63G-2-604" start="0">63G-2-604</xref>, within three months after the day on which the proposed schedule is submitted to the committee.</subsection></subsection><subsection number="63A-12-113(2)"> The Records Management Committee may make recommendations to a governmental entity regarding the entity's management of records.</subsection><subsection number="63A-12-113(3)"> Four members of the Records Management Committee are a quorum for the transaction of business.</subsection><subsection number="63A-12-113(4)"> The state archivist shall provide staff and support services for the Records Management Committee.</subsection><subsection number="63A-12-113(5)"> The Office of the Attorney General shall provide counsel to the Records Management Committee.</subsection></section><section number="63A-12-114"><histories><history>Enacted by Chapter <modchap sess="2021GS">84</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Utah Open Records Portal Website.</catchline><subsection number="63A-12-114(1)"> As used in this section: <subsection number="63A-12-114(1)(a)"> "Governmental entity" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>.</subsection><subsection number="63A-12-114(1)(b)"> "Website" means the Utah Open Records Portal Website created in this section.</subsection></subsection><subsection number="63A-12-114(2)"> There is created the Utah Open Records Portal Website to be administered by the division.</subsection><subsection number="63A-12-114(3)"> Unless otherwise provided by a governmental entity, the website shall serve as an additional point of access for requests for records under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection><subsection number="63A-12-114(4)"> The division is responsible for: <subsection number="63A-12-114(4)(a)"> establishing and maintaining the website, with the technical assistance of the Division of Technology Services, including the provision of equipment, resources, and personnel as necessary;</subsection><subsection number="63A-12-114(4)(b)"> providing a mechanism for governmental entities to gain access to the website for the purpose of posting, modifying, and maintaining records; and</subsection><subsection number="63A-12-114(4)(c)"> maintaining an archive of all records posted to the website.</subsection></subsection><subsection number="63A-12-114(5)"> The timing for posting and the content of records posted to the website is the responsibility of the governmental entity posting the record.</subsection></section><section number="63A-12-116"><histories><history>Enacted by Chapter <modchap sess="2023GS">173</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Background check for individuals with direct access to a vulnerable record.</catchline><subsection number="63A-12-116(1)"> If, under Subsection <xref depth="4" refnumber="63A-12-101(3)(c)" start="0">63A-12-101(3)(c)</xref>, state archives requires an individual to undergo a background check: <subsection number="63A-12-116(1)(a)"> the individual shall:<subsection number="63A-12-116(1)(a)(i)"> submit to state archives, in a form designated by state archives, a fingerprint card and other information required by state archives for the background check; and</subsection><subsection number="63A-12-116(1)(a)(ii)"> consent to a criminal background check by the Federal Bureau of Investigation, the Bureau of Criminal Identification, or any other state entity that performs criminal background checks; and</subsection></subsection><subsection number="63A-12-116(1)(b)"> state archives shall:<subsection number="63A-12-116(1)(b)(i)"> submit the fingerprint card and information described in Subsection <xref depth="4" refnumber="63A-12-116(1)(a)(i)" start="0">(1)(a)(i)</xref> to the Utah Bureau of Criminal Identification; and</subsection><subsection number="63A-12-116(1)(b)(ii)"> pay all fees required to conduct the background check, including fees described in Subsection <xref depth="4" refnumber="53-10-108(15)(a)" start="0">53-10-108(15)(a)</xref> and fees required by the Federal Bureau of Investigation.</subsection></subsection></subsection><subsection number="63A-12-116(2)"> The Bureau of Criminal Identification shall provide all results of a criminal background check described in this section to state archives, including results from state, regional, and nationwide background checks.</subsection><subsection number="63A-12-116(3)"> State archives may make rules, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, to: <subsection number="63A-12-116(3)(a)"> establish procedures for requiring and conducting a background check under this section; and</subsection><subsection number="63A-12-116(3)(b)"> specify requirements for the information and fingerprint card required for a background check under this section.</subsection></subsection></section></part><part number="63A-12-2"><catchline>Government Records Office</catchline><section number="63A-12-201"><histories><history>Enacted by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline>As used in this part:<subsection number="63A-12-201(1)">"Director" means the director of the office, appointed under Subsection <xref refnumber="63A-12-202(2)" depth="4">63A-12-202(2)</xref>.</subsection><subsection number="63A-12-201(2)">"Office" means the Government Records Office, created in Subsection <xref refnumber="63A-12-202(1)" depth="4">63A-12-202(1)</xref>.</subsection><subsection number="63A-12-201(3)">"Records appeal process" means the process described in Title 63G, Chapter 2, Part 4, Appeals.</subsection></section><section number="63A-12-202"><histories><history>Enacted by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Government Records Office -- Director -- Annual report.</catchline><subsection number="63A-12-202(1)">There is created within the division the Government Records Office.</subsection><subsection number="63A-12-202(2)">The governor shall appoint the director of the office:<subsection number="63A-12-202(2)(a)">in consultation with the executive director; and</subsection><subsection number="63A-12-202(2)(b)">with the advice and consent of the Senate.</subsection></subsection><subsection number="63A-12-202(3)">The director shall be:<subsection number="63A-12-202(3)(a)">an attorney in good standing, authorized to practice law in Utah;</subsection><subsection number="63A-12-202(3)(b)">knowledgeable regarding state law and practices relating to records management, including the provisions of Title 63G, Chapter 2, Government Records Access and Management Act;</subsection><subsection number="63A-12-202(3)(c)">committed to:<subsection number="63A-12-202(3)(c)(i)">ensuring that records, and information in records, properly classified as private, protected, or controlled are disclosed only to the extent expressly provided by law;</subsection><subsection number="63A-12-202(3)(c)(ii)">protecting the privacy of persons whose information is in the custody of a government entity; and</subsection><subsection number="63A-12-202(3)(c)(iii)">the disclosure of records, and information contained in records, to the extent required by law; and</subsection></subsection><subsection number="63A-12-202(3)(d)">capable of adjudicating appeals relating to the disclosure or nondisclosure of records in a manner that is impartial, responsible, and strictly in accordance with the requirements of law.</subsection></subsection><subsection number="63A-12-202(4)"><subsection number="63A-12-202(4)(a)">An appointment described in Subsection <xref tempid="1066" depth="4" refnumber="(2)">(2)</xref> is for a four-year term.</subsection><subsection number="63A-12-202(4)(b)">The governor may, in accordance with Subsection <xref tempid="750" depth="4" refnumber="(2)">(2)</xref>, reappoint the same individual to consecutive terms as the director.</subsection><subsection number="63A-12-202(4)(c)">The governor may remove the director, only for cause, before the end of a four-year term<badspell spid="9853" suggestions="a,y,any,bay,by"/>.</subsection><subsection number="63A-12-202(4)(d)">Appointment of a director or an interim director is governed by the provisions of Section <xref depth="3" refnumber="67-1-1.5">67-1-1.5</xref>, relating to an executive branch management position.</subsection></subsection><subsection number="63A-12-202(5)">The Office of the Attorney General shall provide counsel to the office.</subsection><subsection number="63A-12-202(6)">The office shall, on an annual basis before October 1, electronically transmit a written report to the Government Operations Interim Committee on the work performed by the office during the previous year, that includes:<subsection number="63A-12-202(6)(a)">metrics on the standardization and efficiency of processing appeals; and</subsection><subsection number="63A-12-202(6)(b)">the effective implementation of the records ombudsman's role.</subsection></subsection></section><section number="63A-12-203"><histories><history>Enacted by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Duties of director and office -- Reassignment of classification or designation -- Rulemaking authority -- Transition from State Records Committee.</catchline><subsection number="63A-12-203(1)">The director shall:<subsection number="63A-12-203(1)(a)">supervise and manage the office;</subsection><subsection number="63A-12-203(1)(b)">appoint and supervise a government records ombudsman to fulfill the duties described in Section <xref depth="3" refnumber="63A-12-204">63A-12-204</xref>;</subsection><subsection number="63A-12-203(1)(c)">administer the records appeal process;</subsection><subsection number="63A-12-203(1)(d)">hear appeals regarding disputed fees under Section <xref depth="3" refnumber="63G-2-203">63G-2-203</xref>;</subsection><subsection number="63A-12-203(1)(e)">hear and decide appeals from determinations of access under Section <xref depth="3" refnumber="63G-2-403">63G-2-403</xref>; and</subsection><subsection number="63A-12-203(1)(f)">determine disputes submitted by the state auditor under Subsection <xref depth="4" refnumber="67-3-1(17)(d)">67-3-1(17)(d)</xref>.</subsection></subsection><subsection number="63A-12-203(2)">The director may:<subsection number="63A-12-203(2)(a)">employ staff to support the work of the office;</subsection><subsection number="63A-12-203(2)(b)">by order, after notice and hearing, reassign classification or designation for any record series by a governmental entity if the governmental entity's classification or designation is inconsistent with Title 63G, Chapter 2, Government Records Access and Management Act; and</subsection><subsection number="63A-12-203(2)(c)">designate another individual to hear and decide appeals for a specific case if the director has a conflict of interest in relation to that case.</subsection></subsection><subsection number="63A-12-203(3)">The office shall be a resource to citizens and government entities in relation to government records, including:<subsection number="63A-12-203(3)(a)">ensuring lawful access to records;</subsection><subsection number="63A-12-203(3)(b)">ensuring the lawful restriction of access to records;</subsection><subsection number="63A-12-203(3)(c)">classification of records;</subsection><subsection number="63A-12-203(3)(d)">retention of records; and</subsection><subsection number="63A-12-203(3)(e)">resolving records disputes informally, via informal mediation, or via the records appeal process.</subsection></subsection><subsection number="63A-12-203(4)"><subsection number="63A-12-203(4)(a)">An affected governmental entity or any other interested person may appeal the reassignment of a record under Subsection <xref tempid="799" depth="4" refnumber="(2)(b)">(2)(b)</xref> to a district court within 30 days after the day on which the director makes the reassignment.</subsection><subsection number="63A-12-203(4)(b)">The district court shall hear an appeal described in Subsection <xref tempid="691" depth="4" refnumber="(4)(a)">(4)(a)</xref> de novo.</subsection></subsection><subsection number="63A-12-203(5)">The director shall makes rules, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, to govern the procedures and proceedings for appeals made to the director as described in this part.</subsection><subsection number="63A-12-203(6)">The director shall, to the extent practicable and until the rules described in Subsection <xref tempid="240" depth="4" refnumber="(5)">(5)</xref> are in effect, utilize the rules made by the former State Records Committee before January 1, 2025, with the director acting in place of the former State Records Committee.</subsection><subsection number="63A-12-203(7)">Any case or other matter that was, before appointment of the first director, pending before the former State Records Committee, is transferred to the director for resolution upon the director's appointment, to be resolved as soon as reasonably possible.</subsection></section><section number="63A-12-204"><histories><history>Renumbered and Amended by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Government records ombudsman.</catchline><subsection number="63A-12-204(1)"><subsection number="63A-12-204(1)(a)">The government records ombudsman, appointed under Section <xref depth="3" refnumber="63A-12-202">63A-12-202</xref>, shall:<subsection number="63A-12-204(1)(a)(i)">be familiar with the provisions of Title 63G, Chapter 2, Government Records Access and Management Act;</subsection><subsection number="63A-12-204(1)(a)(ii)">serve as a resource for a person who is making or responding to a records request or filing an appeal relating to a records request; and</subsection><subsection number="63A-12-204(1)(a)(iii)">upon a request from a requester or responder, and with the consent of both the requester and responder, mediate a dispute between a requester and responder, including a dispute between a requester and a governmental entity regarding the governmental entity's access denial, as defined in Section <xref depth="3" refnumber="63G-2-400.5">63G-2-400.5</xref>.</subsection></subsection><subsection number="63A-12-204(1)(b)"><subsection number="63A-12-204(1)(b)(i)">Before the conclusion of a mediation under Subsection (1)(a)(iii), a requester or responder may withdraw consent for the mediation.</subsection><subsection number="63A-12-204(1)(b)(ii)">If a requester or responder withdraws consent under Subsection (1)(b)(i), the government records ombudsman shall, in accordance with Subsection (3)(a)(ii), certify that the mediation was not concluded because of a lack of the required consent.</subsection></subsection></subsection><subsection number="63A-12-204(2)">The government records ombudsman may not testify, or be compelled to testify, regarding a matter for which the government records ombudsman provides services under this section:<subsection number="63A-12-204(2)(a)">in an appeals proceeding described in Title 63G, Chapter 2, Part 4, Appeals; or</subsection><subsection number="63A-12-204(2)(b)">before an administrative body or a court.</subsection></subsection><subsection number="63A-12-204(3)">Upon the conclusion of a mediation described in Subsection <xref tempid="673" depth="4" refnumber="63A-12-111(1)(a)(iii)">(1)(a)(iii)</xref>, or upon the government records ombudsman's determination that the required consent for the mediation is lacking, the government records ombudsman shall:<subsection number="63A-12-204(3)(a)">certify in writing that the mediation:<subsection number="63A-12-204(3)(a)(i)">is concluded; or</subsection><subsection number="63A-12-204(3)(a)(ii)">did not take place or was not concluded because of a lack of the required consent; and</subsection></subsection><subsection number="63A-12-204(3)(b)">provide a copy of the written certification to the requester and the responder.</subsection></subsection></section><section number="63A-12-205"><histories><history>Enacted by Chapter <modchap sess="2025GS">476</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Independent performance survey and evaluation.</catchline><subsection number="63A-12-205(1)"><subsection number="63A-12-205(1)(a)">Beginning in 2027 and every two years thereafter, the Division of Human Resource Management shall conduct a survey to collect feedback regarding the director's job performance.</subsection><subsection number="63A-12-205(1)(b)">The Division of Human Resource Management shall include as survey respondents a sample of each of the following groups:<subsection number="63A-12-205(1)(b)(i)">individuals who have appeared before the director;</subsection><subsection number="63A-12-205(1)(b)(ii)">staff who have worked with the director; and</subsection><subsection number="63A-12-205(1)(b)(iii)">any other class of respondents the Division of Human Resource Management determines helpful.</subsection></subsection><subsection number="63A-12-205(1)(c)"><subsection number="63A-12-205(1)(c)(i)">A survey response is anonymous, including any comment included with a survey response.</subsection><subsection number="63A-12-205(1)(c)(ii)">If the Division of Human Resource Management provides any survey information to the director, the division shall provide the information in a manner that protects the survey respondent's confidentiality.</subsection></subsection></subsection><subsection number="63A-12-205(2)">In a survey under this section, the Division of Human Resource Management:<subsection number="63A-12-205(2)(a)">shall include questions relating to whether the director's behavior furthers the elements of procedural fairness, including neutrality, careful deliberation, respectful treatment of parties, and providing parties the opportunity to be heard; and</subsection><subsection number="63A-12-205(2)(b)">may include questions concerning the director's legal ability, temperament and integrity, and administrative performance.</subsection></subsection><subsection number="63A-12-205(3)"><subsection number="63A-12-205(3)(a)">The Division of Human Resource Management may allow survey respondents to indicate responses:<subsection number="63A-12-205(3)(a)(i)">on a numerical scale from one to five; or</subsection><subsection number="63A-12-205(3)(a)(ii)">in the affirmative or negative, with an option to indicate the respondent's inability to respond in the affirmative or negative.</subsection></subsection><subsection number="63A-12-205(3)(b)">To supplement a response to a survey question, the Division of Human Resource Management may allow a respondent to provide written comments.</subsection></subsection><subsection number="63A-12-205(4)"><subsection number="63A-12-205(4)(a)">Each year in which the Division of Human Resource Management completes a survey under this section, the Division of Human Resource Management shall prepare an evaluation of the director's job performance that includes:<subsection number="63A-12-205(4)(a)(i)">the results of the most recent survey conducted in accordance with this section; and</subsection><subsection number="63A-12-205(4)(a)(ii)">any other information the Division of Human Resource Management considers relevant to evaluating the director's performance.</subsection></subsection><subsection number="63A-12-205(4)(b)"><subsection number="63A-12-205(4)(b)(i)">The Division of Human Resource Management shall provide a copy of the director's performance evaluation to the governor.</subsection><subsection number="63A-12-205(4)(b)(ii)">Each year in which the Division of Human Resource Management completes a survey and evaluation under this section, the governor or the governor's designee shall report to the Government Operations Interim Committee on the director's performance.</subsection></subsection></subsection></section></part></chapter><chapter number="63A-13"><catchline>Office of Inspector General of Medicaid Services</catchline><part number="63A-13-1"><catchline>General Provisions</catchline><section number="63A-13-101"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This chapter is known as "Office of Inspector General of Medicaid Services." </section><section number="63A-13-102"><histories><history>Amended by Chapter <modchap sess="2023GS">329</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-13-102(1)"> "Abuse" means: <subsection number="63A-13-102(1)(a)"> an action or practice that:<subsection number="63A-13-102(1)(a)(i)"> is inconsistent with sound fiscal, business, or medical practices; and</subsection><subsection number="63A-13-102(1)(a)(ii)"> results, or may result, in unnecessary Medicaid related costs; or</subsection></subsection><subsection number="63A-13-102(1)(b)"> reckless or negligent upcoding.</subsection></subsection><subsection number="63A-13-102(2)"> "Claimant" means a person that: <subsection number="63A-13-102(2)(a)"> provides a service; and</subsection><subsection number="63A-13-102(2)(b)"> submits a claim for Medicaid reimbursement for the service.</subsection></subsection><subsection number="63A-13-102(3)"> "Department" means the Department of Health and Human Services created in Section <xref depth="3" refnumber="26B-1-201" start="0">26B-1-201</xref>.</subsection><subsection number="63A-13-102(4)"> "Division" means the Division of Integrated Healthcare, created in Section <xref depth="3" refnumber="26B-3-102" start="0">26B-3-102</xref>.</subsection><subsection number="63A-13-102(5)"> "Extrapolation" means a method of using a mathematical formula that takes the audit results from a small sample of Medicaid claims and projects those results over a much larger group of Medicaid claims.</subsection><subsection number="63A-13-102(6)"> "Fraud" means an intentional or knowing: <subsection number="63A-13-102(6)(a)"> deception, misrepresentation, or upcoding in relation to Medicaid funds, costs, a claim, reimbursement, or services; or</subsection><subsection number="63A-13-102(6)(b)"> violation of a provision of Sections <xref depth="3" refnumber="26B-3-1102" start="0">26B-3-1102</xref> through <xref depth="3" refnumber="26B-3-1106" start="0">26B-3-1106</xref>.</subsection></subsection><subsection number="63A-13-102(7)"> "Fraud unit" means the Medicaid Fraud Control Unit of the attorney general's office.</subsection><subsection number="63A-13-102(8)"> "Health care professional" means a person licensed under: <subsection number="63A-13-102(8)(a)"><xref depth="1" refnumber="58-5a" start="0">Title 58, Chapter 5a, Podiatric Physician Licensing Act</xref>;</subsection><subsection number="63A-13-102(8)(b)"><xref depth="1" refnumber="58-16a" start="0">Title 58, Chapter 16a, Utah Optometry Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(c)"><xref depth="1" refnumber="58-17b" start="0">Title 58, Chapter 17b, Pharmacy Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(d)"><xref depth="1" refnumber="58-24b" start="0">Title 58, Chapter 24b, Physical Therapy Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(e)"><xref depth="1" refnumber="58-31b" start="0">Title 58, Chapter 31b, Nurse Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(f)"><xref depth="1" refnumber="58-40" start="0">Title 58, Chapter 40, Recreational Therapy Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(g)"><xref depth="1" refnumber="58-41" start="0">Title 58, Chapter 41, Speech-Language Pathology and Audiology Licensing Act</xref>;</subsection><subsection number="63A-13-102(8)(h)"><xref depth="1" refnumber="58-42a" start="0">Title 58, Chapter 42a, Occupational Therapy Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(i)"><xref depth="1" refnumber="58-44a" start="0">Title 58, Chapter 44a, Nurse Midwife Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(j)"><xref depth="1" refnumber="58-49" start="0">Title 58, Chapter 49, Dietitian Certification Act</xref>;</subsection><subsection number="63A-13-102(8)(k)"><xref depth="1" refnumber="58-60" start="0">Title 58, Chapter 60, Mental Health Professional Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(l)"><xref depth="1" refnumber="58-67" start="0">Title 58, Chapter 67, Utah Medical Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(m)"><xref depth="1" refnumber="58-68" start="0">Title 58, Chapter 68, Utah Osteopathic Medical Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(n)"><xref depth="1" refnumber="58-69" start="0">Title 58, Chapter 69, Dentist and Dental Hygienist Practice Act</xref>;</subsection><subsection number="63A-13-102(8)(o)"><xref depth="1" refnumber="58-70a" start="0">Title 58, Chapter 70a, Utah Physician Assistant Act</xref>; and</subsection><subsection number="63A-13-102(8)(p)"><xref depth="1" refnumber="58-73" start="0">Title 58, Chapter 73, Chiropractic Physician Practice Act</xref>.</subsection></subsection><subsection number="63A-13-102(9)"> "Inspector general" means the inspector general of the office, appointed under Section <xref depth="3" refnumber="63A-13-201" start="0">63A-13-201</xref>.</subsection><subsection number="63A-13-102(10)"> "Office" means the Office of Inspector General of Medicaid Services, created in Section <xref depth="3" refnumber="63A-13-201" start="0">63A-13-201</xref>.</subsection><subsection number="63A-13-102(11)"> "Provider" means a person that provides: <subsection number="63A-13-102(11)(a)"> medical assistance, including supplies or services, in exchange, directly or indirectly, for Medicaid funds; or</subsection><subsection number="63A-13-102(11)(b)"> billing or recordkeeping services relating to Medicaid funds.</subsection></subsection><subsection number="63A-13-102(12)"> "Upcoding" means assigning an inaccurate billing code for a service that is payable or reimbursable by Medicaid funds, if the correct billing code for the service, taking into account reasonable opinions derived from official published coding definitions, would result in a lower Medicaid payment or reimbursement.</subsection><subsection number="63A-13-102(13)"><subsection number="63A-13-102(13)(a)"> "Waste" means the act of using or expending a resource carelessly, extravagantly, or to no purpose.</subsection><subsection number="63A-13-102(13)(b)"> "Waste" includes an activity that:<subsection number="63A-13-102(13)(b)(i)"> does not constitute abuse or necessarily involve a violation of law; and</subsection><subsection number="63A-13-102(13)(b)(ii)"> relates primarily to mismanagement, an inappropriate action, or inadequate oversight.</subsection></subsection></subsection></section></part><part number="63A-13-2"><catchline>Office and Powers</catchline><section number="63A-13-201"><histories><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Creation of office -- Inspector general -- Appointment -- Term.</catchline><subsection number="63A-13-201(1)"> There is created an independent entity within the department known as the "Office of Inspector General of Medicaid Services."</subsection><subsection number="63A-13-201(2)"> The governor shall: <subsection number="63A-13-201(2)(a)"> appoint the inspector general of Medicaid services with the advice and consent of the Senate; and</subsection><subsection number="63A-13-201(2)(b)"> establish the salary for the inspector general of Medicaid services based upon a recommendation from the Division of Human Resource Management which shall be based on a market salary survey conducted by the Division of Human Resource Management.</subsection></subsection><subsection number="63A-13-201(3)"> A person appointed as the inspector general shall have the following qualifications: <subsection number="63A-13-201(3)(a)"> a general knowledge of the type of methodology and controls necessary to audit, investigate, and identify fraud, waste, and abuse;</subsection><subsection number="63A-13-201(3)(b)"> strong management skills;</subsection><subsection number="63A-13-201(3)(c)"> extensive knowledge of performance audit methodology;</subsection><subsection number="63A-13-201(3)(d)"> the ability to oversee and execute an audit; and</subsection><subsection number="63A-13-201(3)(e)"> strong interpersonal skills.</subsection></subsection><subsection number="63A-13-201(4)"> The inspector general of Medicaid services: <subsection number="63A-13-201(4)(a)"> shall serve a term of four years; and</subsection><subsection number="63A-13-201(4)(b)"> may be removed by the governor, for cause.</subsection></subsection><subsection number="63A-13-201(5)"> If the inspector general is removed for cause, a new inspector general shall be appointed, with the advice and consent of the Senate, to serve the remainder of the term of the inspector general of Medicaid services who was removed for cause.</subsection><subsection number="63A-13-201(6)"> The Office of Inspector General of Medicaid Services: <subsection number="63A-13-201(6)(a)"> is not under the supervision of, and does not take direction from, the executive director, except for administrative purposes;</subsection><subsection number="63A-13-201(6)(b)"> shall use the legal services of the state attorney general's office;</subsection><subsection number="63A-13-201(6)(c)"> shall submit a budget for the office directly to the department;</subsection><subsection number="63A-13-201(6)(d)"> except as prohibited by federal law, is subject to:<subsection number="63A-13-201(6)(d)(i)"><xref depth="1" refnumber="51-5" start="0">Title 51, Chapter 5, Funds Consolidation Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(ii)"><xref depth="1" refnumber="51-7" start="0">Title 51, Chapter 7, State Money Management Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(iii)"><xref depth="0" refnumber="63A" start="0">Title 63A, Utah Government Operations Code</xref>;</subsection><subsection number="63A-13-201(6)(d)(iv)"><xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(v)"><xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(vi)"><xref depth="1" refnumber="63G-6a" start="0">Title 63G, Chapter 6a, Utah Procurement Code</xref>;</subsection><subsection number="63A-13-201(6)(d)(vii)"><xref depth="1" refnumber="63J-1" start="0">Title 63J, Chapter 1, Budgetary Procedures Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(viii)"><xref depth="1" refnumber="63J-2" start="0">Title 63J, Chapter 2, Revenue Procedures and Control Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(ix)"><xref depth="1" refnumber="63A-17" start="1">Chapter 17, Utah State Personnel Management Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(x)"><xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(xi)"><xref depth="1" refnumber="52-4" start="0">Title 52, Chapter 4, Open and Public Meetings Act</xref>;</subsection><subsection number="63A-13-201(6)(d)(xii)"><xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>; and</subsection><subsection number="63A-13-201(6)(d)(xiii)"> coverage under the Risk Management Fund created under Section <xref depth="3" refnumber="63A-4-201" start="0">63A-4-201</xref>;</subsection></subsection><subsection number="63A-13-201(6)(e)"> when requested, shall provide reports to the governor, the president of the Senate, or the speaker of the House; and</subsection><subsection number="63A-13-201(6)(f)"> shall adopt administrative rules to establish policies for employees that are substantially similar to the administrative rules adopted by the Division of Human Resource Management.</subsection></subsection></section><section number="63A-13-202"><histories><history>Amended by Chapter <modchap sess="2024GS">178</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Duties and powers of inspector general and office.</catchline><subsection number="63A-13-202(1)">The inspector general of Medicaid services shall:<subsection number="63A-13-202(1)(a)">administer, direct, and manage the office;</subsection><subsection number="63A-13-202(1)(b)">inspect and monitor the following in relation to the state Medicaid program:<subsection number="63A-13-202(1)(b)(i)">the use and expenditure of federal and state funds;</subsection><subsection number="63A-13-202(1)(b)(ii)">the provision of health benefits and other services;</subsection><subsection number="63A-13-202(1)(b)(iii)">implementation of, and compliance with, state and federal requirements; and</subsection><subsection number="63A-13-202(1)(b)(iv)">records and recordkeeping procedures;</subsection></subsection><subsection number="63A-13-202(1)(c)">receive reports of potential fraud, waste, or abuse in the state Medicaid program;</subsection><subsection number="63A-13-202(1)(d)">investigate and identify potential or actual fraud, waste, or abuse in the state Medicaid program;</subsection><subsection number="63A-13-202(1)(e)">consult with the Centers for Medicaid and Medicare Services and other states to determine and implement best practices for:<subsection number="63A-13-202(1)(e)(i)">educating and communicating with health care professionals and providers about program and audit policies and procedures;</subsection><subsection number="63A-13-202(1)(e)(ii)">discovering and eliminating fraud, waste, and abuse of Medicaid funds; and</subsection><subsection number="63A-13-202(1)(e)(iii)">differentiating between honest mistakes and intentional errors, or fraud, waste, and abuse, if the office enters into settlement negotiations with the provider or health care professional;</subsection></subsection><subsection number="63A-13-202(1)(f)">obtain, develop, and utilize computer algorithms to identify fraud, waste, or abuse in the state Medicaid program;</subsection><subsection number="63A-13-202(1)(g)">work closely with the fraud unit to identify and recover improperly or fraudulently expended Medicaid funds;</subsection><subsection number="63A-13-202(1)(h)">audit, inspect, and evaluate the functioning of the division for the purpose of making recommendations to the Legislature and the department to ensure that the state Medicaid program is managed:<subsection number="63A-13-202(1)(h)(i)">in the most efficient and cost-effective manner possible; and</subsection><subsection number="63A-13-202(1)(h)(ii)">in a manner that promotes adequate provider and health care professional participation and the provision of appropriate health benefits and services;</subsection></subsection><subsection number="63A-13-202(1)(i)">regularly advise the department and the division of an action that could be taken to ensure that the state Medicaid program is managed in the most efficient and cost-effective manner possible;</subsection><subsection number="63A-13-202(1)(j)">refer potential criminal conduct, relating to Medicaid funds or the state Medicaid program, to the fraud unit;</subsection><subsection number="63A-13-202(1)(k)">refer potential criminal conduct, including relevant data from the controlled substance database, relating to Medicaid fraud, to law enforcement in accordance with Title 58, Chapter 37f, Controlled Substance Database Act;</subsection><subsection number="63A-13-202(1)(l)">determine ways to:<subsection number="63A-13-202(1)(l)(i)">identify, prevent, and reduce fraud, waste, and abuse in the state Medicaid program; and</subsection><subsection number="63A-13-202(1)(l)(ii)">balance efforts to reduce costs and avoid or minimize increased costs of the state Medicaid program with the need to encourage robust health care professional and provider participation in the state Medicaid program;</subsection></subsection><subsection number="63A-13-202(1)(m)">recover improperly paid Medicaid funds;</subsection><subsection number="63A-13-202(1)(n)">track recovery of Medicaid funds by the state;</subsection><subsection number="63A-13-202(1)(o)">in accordance with Section <xref depth="3" refnumber="63A-13-502">63A-13-502</xref>:<subsection number="63A-13-202(1)(o)(i)">report on the actions and findings of the inspector general; and</subsection><subsection number="63A-13-202(1)(o)(ii)">make recommendations to the Legislature and the governor;</subsection></subsection><subsection number="63A-13-202(1)(p)">provide training to:<subsection number="63A-13-202(1)(p)(i)">agencies and employees on identifying potential fraud, waste, or abuse of Medicaid funds; and</subsection><subsection number="63A-13-202(1)(p)(ii)">health care professionals and providers on program and audit policies and compliance; and</subsection></subsection><subsection number="63A-13-202(1)(q)">develop and implement principles and standards for the fulfillment of the duties of the inspector general, based on principles and standards used by:<subsection number="63A-13-202(1)(q)(i)">the Federal Offices of Inspector General;</subsection><subsection number="63A-13-202(1)(q)(ii)">the Association of Inspectors General; and</subsection><subsection number="63A-13-202(1)(q)(iii)">the United States Government Accountability Office.</subsection></subsection></subsection><subsection number="63A-13-202(2)"><subsection number="63A-13-202(2)(a)">The office may, in fulfilling the duties under Subsection (1), conduct a performance or financial audit of:<subsection number="63A-13-202(2)(a)(i)">a state executive branch entity or a local government entity, including an entity described in Section <xref depth="3" refnumber="63A-13-301">63A-13-301</xref>, that:<subsection number="63A-13-202(2)(a)(i)(A)">manages or oversees a state Medicaid program; or</subsection><subsection number="63A-13-202(2)(a)(i)(B)">manages or oversees the use or expenditure of state or federal Medicaid funds; or</subsection></subsection><subsection number="63A-13-202(2)(a)(ii)">Medicaid funds received by a person by a grant from, or under contract with, a state executive branch entity or a local government entity.</subsection></subsection><subsection number="63A-13-202(2)(b)"><subsection number="63A-13-202(2)(b)(i)">The office may not, in fulfilling the duties under Subsection (1), amend the state Medicaid program or change the policies and procedures of the state Medicaid program.</subsection><subsection number="63A-13-202(2)(b)(ii)">The office shall identify conflicts between the state Medicaid plan, department administrative rules, Medicaid provider manuals, and Medicaid information bulletins and recommend that the department reconcile inconsistencies. If the department does not reconcile the inconsistencies, the office shall report the inconsistencies to the Legislature's Rules Review and General Oversight Committee created in Section <xref depth="3" refnumber="36-35-102">36-35-102</xref>.</subsection><subsection number="63A-13-202(2)(b)(iii)">Beginning July 1, 2013, the office shall review a Medicaid provider manual and a Medicaid information bulletin in accordance with Subsection (2)(b)(ii), prior to the department making the provider manual or Medicaid information bulletin available to the public.</subsection></subsection><subsection number="63A-13-202(2)(c)">Beginning July 1, 2013, the Department of Health and Human Services shall submit a Medicaid provider manual and a Medicaid information bulletin to the office for the review required by Subsection (2)(b)(ii) prior to releasing the document to the public. The department and the Office of Inspector General of Medicaid Services shall enter into a memorandum of understanding regarding the timing of the review process under Subsection (2)(b)(iii).</subsection></subsection><subsection number="63A-13-202(3)"><subsection number="63A-13-202(3)(a)">The office shall, in fulfilling the duties under this section to investigate, discover, and recover fraud, waste, and abuse in the Medicaid program, apply the state Medicaid plan, department administrative rules, Medicaid provider manuals, and Medicaid information bulletins in effect at the time the medical services were provided.</subsection><subsection number="63A-13-202(3)(b)">A health care provider may rely on the policy interpretation included in a current Medicaid provider manual or a current Medicaid information bulletin that is available to the public.</subsection></subsection><subsection number="63A-13-202(4)">The inspector general of Medicaid services, or a designee of the inspector general of Medicaid services within the office, may take a sworn statement or administer an oath.</subsection></section><section number="63A-13-203"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Memorandum of understanding with fraud unit.</catchline><tab/>The inspector general shall enter into a memorandum of understanding with the fraud unit to:<subsection number="63A-13-203(1)"> formalize communication, cooperation, coordination of efforts, and the sharing of information, on a regular basis, between the office and the fraud unit;</subsection><subsection number="63A-13-203(2)"> provide for reporting criminal activity discovered by the office to the fraud unit;</subsection><subsection number="63A-13-203(3)"> ensure that investigations and other actions by the office and the fraud unit do not conflict; and</subsection><subsection number="63A-13-203(4)"> provide for the sharing and classification of records between the office and the fraud unit under the Government Records Access and Management Act.</subsection></section><section number="63A-13-204"><histories><history>Amended by Chapter <modchap sess="2023GS">329</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Selection and review of claims.</catchline><subsection number="63A-13-204(1)"><subsection number="63A-13-204(1)(a)"> The office shall periodically select and review a representative sample of claims submitted for reimbursement under the state Medicaid program to determine whether fraud, waste, or abuse occurred.</subsection><subsection number="63A-13-204(1)(b)"> The office shall limit its review for waste and abuse under Subsection <xref depth="4" refnumber="63A-13-204(1)(a)" start="0">(1)(a)</xref> to 36 months prior to the date of the inception of the investigation or 72 months if there is a credible allegation of fraud. In the event the office or the fraud unit determines that there is fraud as defined in Section <xref depth="3" refnumber="63A-13-102" start="0">63A-13-102</xref>, then the statute of limitations defined in Section <xref depth="3" refnumber="26B-3-1115" start="0">26B-3-1115</xref> shall apply.</subsection></subsection><subsection number="63A-13-204(2)"> The office may directly contact the recipient of record for a Medicaid reimbursed service to determine whether the service for which reimbursement was claimed was actually provided to the recipient of record.</subsection><subsection number="63A-13-204(3)"> The office shall: <subsection number="63A-13-204(3)(a)"> generate statistics from the sample described in Subsection <xref depth="4" refnumber="63A-13-204(1)" start="0">(1)</xref> to determine the type of fraud, waste, or abuse that is most advantageous to focus on in future audits or investigations;</subsection><subsection number="63A-13-204(3)(b)"> ensure that the office, or any entity that contracts with the office to conduct audits:<subsection number="63A-13-204(3)(b)(i)"> has on staff or contracts with a medical or dental professional who is experienced in the treatment, billing, and coding procedures used by the type of provider being audited; and</subsection><subsection number="63A-13-204(3)(b)(ii)"> uses the services of the appropriate professional described in Subsection <xref depth="4" refnumber="63A-13-204(3)(b)(i)" start="0">(3)(b)(i)</xref> if the provider that is the subject of the audit disputes the findings of the audit;</subsection></subsection><subsection number="63A-13-204(3)(c)"> ensure that a finding of overpayment or underpayment to a provider is not based on extrapolation, unless:<subsection number="63A-13-204(3)(c)(i)"> there is a determination that the level of payment error involving the provider exceeds a 10% error rate: <subsection number="63A-13-204(3)(c)(i)(A)"> for a sample of claims for a particular service code; and</subsection><subsection number="63A-13-204(3)(c)(i)(B)"> over a three year period of time;</subsection></subsection><subsection number="63A-13-204(3)(c)(ii)"> documented education intervention has failed to correct the level of payment error; and</subsection><subsection number="63A-13-204(3)(c)(iii)"> the value of the claims for the provider, in aggregate, exceeds $200,000 in reimbursement for a particular service code on an annual basis; and</subsection></subsection><subsection number="63A-13-204(3)(d)"> require that any entity with which the office contracts, for the purpose of conducting an audit of a service provider, shall be paid on a flat fee basis for identifying both overpayments and underpayments.</subsection></subsection><subsection number="63A-13-204(4)"><subsection number="63A-13-204(4)(a)"> If the office, or a contractor on behalf of the department:<subsection number="63A-13-204(4)(a)(i)"> intends to implement the use of extrapolation as a method of auditing claims, the department shall, prior to adopting the extrapolation method of auditing, report its intent to use extrapolation: <subsection number="63A-13-204(4)(a)(i)(A)"> to the Social Services Appropriations Subcommittee; and</subsection><subsection number="63A-13-204(4)(a)(i)(B)"> as required under Section <xref depth="3" refnumber="63A-13-502" start="0">63A-13-502</xref>; and</subsection></subsection><subsection number="63A-13-204(4)(a)(ii)"> determines Subsections <xref depth="4" refnumber="63A-13-204(3)(c)(i)" start="0">(3)(c)(i)</xref> through <xref depth="4" refnumber="63A-13-204(3)(c)(iii)" start="0">(iii)</xref> are applicable to a provider, the office or the contractor may use extrapolation only for the service code associated with the findings under Subsections <xref depth="4" refnumber="63A-13-204(3)(c)(i)" start="0">(3)(c)(i)</xref> through <xref depth="4" refnumber="63A-13-204(3)(c)(iii)" start="0">(iii)</xref>.</subsection></subsection><subsection number="63A-13-204(4)(b)"><subsection number="63A-13-204(4)(b)(i)"> If extrapolation is used under this section, a provider may, at the provider's option, appeal the results of the audit based on: <subsection number="63A-13-204(4)(b)(i)(A)"> each individual claim; or</subsection><subsection number="63A-13-204(4)(b)(i)(B)"> the extrapolation sample.</subsection></subsection><subsection number="63A-13-204(4)(b)(ii)"> Nothing in this section limits a provider's right to appeal the audit under <xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>, the Medicaid program and its manual or rules, or other laws or rules that may provide remedies to providers.</subsection></subsection></subsection></section><section number="63A-13-205"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Placement of hold on claims for reimbursement -- Injunction.</catchline><subsection number="63A-13-205(1)"> The inspector general or the inspector general's designee may, without prior notice, order a hold on the payment of a claim for reimbursement submitted by a claimant if there is reasonable cause to believe that the claim, or payment of the claim, constitutes fraud, waste, or abuse, or is otherwise inaccurate.</subsection><subsection number="63A-13-205(2)"> The office shall, within seven days after the day on which a hold described in Subsection <xref depth="4" refid="C63A-13-S205_1800010118000101" refnumber="63A-13-205(1)" start="0">(1)</xref> is ordered, notify the claimant that the hold has been placed.</subsection><subsection number="63A-13-205(3)"> The inspector general or the inspector general's designee may not maintain a hold longer than is necessary to determine whether the claim, or payment of the claim, constitutes fraud, waste, or abuse, or is otherwise inaccurate.</subsection><subsection number="63A-13-205(4)"> A claimant may, at any time during which a hold is in place, appeal the hold under <xref depth="1" refid="C63G-4_1800010118000101" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>.</subsection><subsection number="63A-13-205(5)"> If a claim is approved or denied before a hearing is held under <xref depth="1" refid="C63G-4_1800010118000101" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>, the appeal shall be dismissed as moot.</subsection><subsection number="63A-13-205(6)"> The inspector general may request that the attorney general's office seek an injunction to prevent a person from disposing of an asset that is potentially subject to recovery by the state to recover funds due to a person's fraud or abuse.</subsection><subsection number="63A-13-205(7)"> The department and the division shall fully comply with a hold ordered under this section.</subsection></section></part><part number="63A-13-3"><catchline>Investigation or Audit</catchline><section number="63A-13-301"><histories><history>Amended by Chapter <modchap sess="2024GS">277</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Access to records -- Retention of designation under Government Records Access and Management Act.</catchline><subsection number="63A-13-301(1)">In order to fulfill the duties described in Section <xref depth="3" refnumber="63A-13-202">63A-13-202</xref>, and in the manner provided in Subsection (4), the office shall have unrestricted access to all records of state executive branch entities, all local government entities, and all providers relating, directly or indirectly, to:<subsection number="63A-13-301(1)(a)">the state Medicaid program;</subsection><subsection number="63A-13-301(1)(b)">state or federal Medicaid funds;</subsection><subsection number="63A-13-301(1)(c)">the provision of Medicaid related services;</subsection><subsection number="63A-13-301(1)(d)">the regulation or management of any aspect of the state Medicaid program;</subsection><subsection number="63A-13-301(1)(e)">the use or expenditure of state or federal Medicaid funds;</subsection><subsection number="63A-13-301(1)(f)">suspected or proven fraud, waste, or abuse of state or federal Medicaid funds;</subsection><subsection number="63A-13-301(1)(g)">Medicaid program policies, practices, and procedures;</subsection><subsection number="63A-13-301(1)(h)">monitoring of Medicaid services or funds; or</subsection><subsection number="63A-13-301(1)(i)">a fatality review of a person who received Medicaid funded services.</subsection></subsection><subsection number="63A-13-301(2)">The office shall have access to information in any database maintained by the state or a local government to verify identity, income, employment status, or other factors that affect eligibility for Medicaid services.</subsection><subsection number="63A-13-301(3)">The records described in Subsections (1) and (2) include records held or maintained by the department, the division, the Department of Health and Human Services, the Department of Workforce Services, a local health department, a local mental health authority, or a school district. The records described in Subsection (1) include records held or maintained by a provider. When conducting an audit of a provider, the office shall, to the extent possible, limit the records accessed to the scope of the audit.</subsection><subsection number="63A-13-301(4)">A record, described in Subsection (1) or (2), that is accessed or copied by the office:<subsection number="63A-13-301(4)(a)">may be reviewed or copied by the office during normal business hours, unless otherwise requested by the provider or health care professional under Subsection (4)(b);</subsection><subsection number="63A-13-301(4)(b)">unless there is a credible allegation of fraud, shall be accessed, reviewed, and copied in a manner, on a day, and at a time that is minimally disruptive to the health care professional's or provider's care of patients, as requested by the health care professional or provider;</subsection><subsection number="63A-13-301(4)(c)">may be submitted electronically;</subsection><subsection number="63A-13-301(4)(d)">may be submitted together with other records for multiple claims; and</subsection><subsection number="63A-13-301(4)(e)">if it is a government record, shall retain the classification made by the entity responsible for the record, under Title 63G, Chapter 2, Government Records Access and Management Act.</subsection></subsection><subsection number="63A-13-301(5)">Except as provided in Subsection (7), notwithstanding any provision of state law to the contrary, the office shall have the same access to all records, information, and databases to which the department or the division has access.</subsection><subsection number="63A-13-301(6)">The office shall comply with the requirements of federal law, including the Health Insurance Portability and Accountability Act of 1996 and 42 C.F.R., Part 2, relating to the office's:<subsection number="63A-13-301(6)(a)">access, review, retention, and use of records; and</subsection><subsection number="63A-13-301(6)(b)">use of information included in, or derived from, records.</subsection></subsection><subsection number="63A-13-301(7)">The office's access to data held by the Department of Health and Human Services under Title 26B, Chapter 8, Part 5, Utah Health Data Authority:<subsection number="63A-13-301(7)(a)">is not subject to this section; and</subsection><subsection number="63A-13-301(7)(b)">is subject to Title 26B, Chapter 8, Part 5, Utah Health Data Authority.</subsection></subsection></section><section number="63A-13-302"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear><history>Amended by Chapter <modchap sess="2013GS">359</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Access to employees -- Cooperating with investigation or audit.</catchline><subsection number="63A-13-302(1)"> The office shall have access to interview the following persons if the inspector general determines that the interview may assist the inspector general in fulfilling the duties described in Section <xref depth="3" refid="C63A-13-S202_1800010118000101" refnumber="63A-13-202" start="0">63A-13-202</xref>: <subsection number="63A-13-302(1)(a)"> a state executive branch official, executive director, director, or employee;</subsection><subsection number="63A-13-302(1)(b)"> a local government official or employee;</subsection><subsection number="63A-13-302(1)(c)"> a consultant or contractor of a person described in Subsection <xref depth="4" refid="C63A-13-S302_1800010118000101" refnumber="63A-13-302(1)(a)" start="0">(1)(a)</xref> or <xref depth="4" refid="C63A-13-S302_1800010118000101" refnumber="63A-13-302(1)(b)" start="0">(b)</xref>; or</subsection><subsection number="63A-13-302(1)(d)"> a provider or a health care professional or an employee of a provider or a health care professional.</subsection></subsection><subsection number="63A-13-302(2)"> A person described in Subsection <xref depth="4" refid="C63A-13-S302_1800010118000101" refnumber="63A-13-302(1)" start="0">(1)</xref> and each supervisor of the person shall fully cooperate with the office by: <subsection number="63A-13-302(2)(a)"> providing the office or the inspector general's designee with access to interview the person;</subsection><subsection number="63A-13-302(2)(b)"> completely and truthfully answering questions asked by the office or the inspector general's designee;</subsection><subsection number="63A-13-302(2)(c)"> providing the records, described in Subsection <xref depth="4" refid="C63A-13-S301_1800010118000101" refnumber="63A-13-301(1)" start="0">63A-13-301(1)</xref>, in the manner described in Subsection <xref depth="4" refid="C63A-13-S301_1800010118000101" refnumber="63A-13-301(4)" start="0">63A-13-301(4)</xref>, requested by the office or the inspector general's designee; and</subsection><subsection number="63A-13-302(2)(d)"> providing the office or the inspector general's designee with information relating to the office's investigation or audit.</subsection></subsection><subsection number="63A-13-302(3)"> A person described in Subsection <xref depth="4" refid="C63A-13-S302_1800010118000101" refnumber="63A-13-302(1)(a)" start="0">(1)(a)</xref> or <xref depth="4" refid="C63A-13-S302_1800010118000101" refnumber="63A-13-302(1)(b)" start="0">(b)</xref> and each supervisor of the person shall fully cooperate with the office by: <subsection number="63A-13-302(3)(a)"> providing records requested by the office or the inspector general's designee in the manner described in Subsection <xref depth="4" refid="C63A-13-S301_1800010118000101" refnumber="63A-13-301(4)" start="0">63A-13-301(4)</xref>; and</subsection><subsection number="63A-13-302(3)(b)"> providing the office or the inspector general's designee with information relating to the office's investigation or audit, including information that is classified as private, controlled, or protected under <xref depth="1" refid="C63G-2_1800010118000101" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection></subsection></section><section number="63A-13-303"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Cooperation and support.</catchline><tab/>The department, the division, each consultant or contractor of the department or division, and each provider shall provide its full cooperation and support to the inspector general and the office in fulfilling the duties of the inspector general and the office. </section><section number="63A-13-304"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Interference with an investigation or audit prohibited.</catchline><tab/>No person may:<subsection number="63A-13-304(1)"> interfere with or impede an investigation or audit of the office or fraud unit; or</subsection><subsection number="63A-13-304(2)"> interfere with the office relative to the content of a report, the conclusions reached in a report, or the manner of disclosing the results and findings of the office.</subsection></section><section number="63A-13-305"><histories><history>Amended by Chapter <modchap sess="2024GS">178</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Audit and investigation procedures.</catchline><subsection number="63A-13-305(1)"><subsection number="63A-13-305(1)(a)">The office shall, in accordance with Section <xref depth="3" refnumber="63A-13-602">63A-13-602</xref>, adopt administrative rules in consultation with providers and health care professionals subject to audit and investigation under this chapter to establish procedures for audits and investigations that are fair and consistent with the duties of the office under this chapter.</subsection><subsection number="63A-13-305(1)(b)">If the providers and health care professionals do not agree with the rules proposed or adopted by the office under Subsection (1)(a) or Section <xref depth="3" refnumber="63A-13-602">63A-13-602</xref>, the providers or health care professionals may:<subsection number="63A-13-305(1)(b)(i)">request a hearing for the proposed administrative rule or seek any other remedies under the provisions of Title 63G, Chapter 3, Utah Administrative Rulemaking Act; and</subsection><subsection number="63A-13-305(1)(b)(ii)">request a review of the rule by the Legislature's Rules Review and General Oversight Committee created in Section <xref depth="3" refnumber="36-35-102">36-35-102</xref>.</subsection></subsection></subsection><subsection number="63A-13-305(2)">The office shall notify and educate providers and health care professionals subject to audit and investigation under this chapter of the providers' and health care professionals' responsibilities and rights under the administrative rules adopted by the office under the provisions of this section and Section <xref depth="3" refnumber="63A-13-602">63A-13-602</xref>.</subsection></section></part><part number="63A-13-4"><catchline>Subpoena Power</catchline><section number="63A-13-401"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Subpoena power -- Enforcement.</catchline><subsection number="63A-13-401(1)"> The inspector general has the power to issue a subpoena to obtain a record or interview a person that the office or inspector general has the right to access under <xref depth="2" refid="C63A-13-P3_1800010118000101" refnumber="63A-13-3" start="2">Part 3, Investigation or Audit</xref>.</subsection><subsection number="63A-13-401(2)"> A person who fails to comply with a subpoena issued by the inspector general or who refuses to testify regarding a matter upon which the person may be lawfully interrogated: <subsection number="63A-13-401(2)(a)"> is in contempt of the inspector general; and</subsection><subsection number="63A-13-401(2)(b)"> upon request by the inspector general, the attorney general shall:<subsection number="63A-13-401(2)(b)(i)"> file a motion for an order to compel obedience to the subpoena with the district court;</subsection><subsection number="63A-13-401(2)(b)(ii)"> file, with the district court, a motion for an order to show cause why the penalties established in <xref depth="2" refid="C78B-6-P3_1800010118000101" refnumber="78B-6-3" start="0">Title 78B, Chapter 6, Part 3, Contempt</xref>, should not be imposed upon the person named in the subpoena for contempt of the inspector general; or</subsection><subsection number="63A-13-401(2)(b)(iii)"> pursue other legal remedies against the person.</subsection></subsection></subsection><subsection number="63A-13-401(3)"> Upon receipt of a motion under Subsection <xref depth="4" refid="C63A-13-S401_1800010118000101" refnumber="63A-13-401(2)" start="0">(2)</xref>, the court: <subsection number="63A-13-401(3)(a)"> shall expedite the hearing and decision on the motion; and</subsection><subsection number="63A-13-401(3)(b)"> may:<subsection number="63A-13-401(3)(b)(i)"> order the person named in the subpoena to comply with the subpoena; and</subsection><subsection number="63A-13-401(3)(b)(ii)"> impose any penalties authorized by <xref depth="2" refid="C78B-6-P3_1800010118000101" refnumber="78B-6-3" start="0">Title 78B, Chapter 6, Part 3, Contempt</xref>, upon the person named in the subpoena for contempt of the inspector general.</subsection></subsection></subsection><subsection number="63A-13-401(4)"><subsection number="63A-13-401(4)(a)"> If a subpoena described in this section requires the production of accounts, books, papers, documents, or other tangible items, the person or entity to whom it is directed may petition a district court to quash or modify the subpoena at or before the time specified in the subpoena for compliance.</subsection><subsection number="63A-13-401(4)(b)"> The inspector general may respond to a motion to quash or modify the subpoena by pursuing any remedy authorized by Subsection <xref depth="4" refid="C63A-13-S401_1800010118000101" refnumber="63A-13-401(3)" start="0">(3)</xref>.</subsection><subsection number="63A-13-401(4)(c)"> If the court finds that a subpoena requiring the production of accounts, books, papers, documents, or other tangible items is unreasonable or oppressive, the court may quash or modify the subpoena.</subsection></subsection><subsection number="63A-13-401(5)"> Nothing in this section prevents the inspector general from seeking an extraordinary writ to remedy contempt of the inspector general.</subsection><subsection number="63A-13-401(6)"> Any party aggrieved by a decision of a court under this section may appeal that decision directly to the Utah Supreme Court.</subsection></section></part><part number="63A-13-5"><catchline>Reporting</catchline><section number="63A-13-501"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear><history>Amended by Chapter <modchap sess="2013GS">359</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Duty to report potential Medicaid fraud to the office or fraud unit.</catchline><subsection number="63A-13-501(1)"><subsection number="63A-13-501(1)(a)"> Except as provided in Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(1)(b)" start="0">(1)(b)</xref>, a health care professional, a provider, or a state or local government official or employee who becomes aware of fraud, waste, or abuse shall report the fraud, waste, or abuse to the office or the fraud unit.</subsection><subsection number="63A-13-501(1)(b)"><subsection number="63A-13-501(1)(b)(i)"> The reporting exception in this Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(1)(b)" start="0">(1)(b)</xref> does not apply to fraud and abuse. Suspected fraud and abuse shall be reported in accordance with Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(1)" start="0">(1)</xref>.</subsection><subsection number="63A-13-501(1)(b)(ii)"> If a person described in Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(1)(a)" start="0">(1)(a)</xref> reasonably believes that the suspected waste is a mistake, and is not intentional or knowing, the person may first report the suspected waste to the provider, health care professional, or compliance officer for the provider or health care professional.</subsection><subsection number="63A-13-501(1)(b)(iii)"> The person described in Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(1)(b)(ii)" start="0">(1)(b)(ii)</xref> shall report the suspected waste to the office or the fraud unit unless, within 30 days after the day on which the person reported the suspected waste to the provider, health care professional, or compliance officer, the provider, health care professional, or compliance officer demonstrates to the person that the suspected waste has been corrected.</subsection></subsection></subsection><subsection number="63A-13-501(2)"> A person who makes a report under Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(1)" start="0">(1)</xref> may request that the person's name not be released in connection with the investigation.</subsection><subsection number="63A-13-501(3)"> If a request is made under Subsection <xref depth="4" refid="C63A-13-S501_1800010118000101" refnumber="63A-13-501(2)" start="0">(2)</xref>, the person's identity may not be released to any person or entity other than the office, the fraud unit, or law enforcement, unless a court of competent jurisdiction orders that the person's identity be released.</subsection></section><section number="63A-13-502"><histories><history>Amended by Chapter <modchap sess="2025GS">271</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Report and recommendations to governor and General Government Appropriations Subcommittee.</catchline><subsection number="63A-13-502(1)">The inspector general of Medicaid services shall, on an annual basis, prepare an electronic report on the activities of the office for the preceding fiscal year.</subsection><subsection number="63A-13-502(2)">The report shall include:<subsection number="63A-13-502(2)(a)">non-identifying information, including statistical information, on:<subsection number="63A-13-502(2)(a)(i)">the items described in Subsection <xref depth="4" refnumber="63A-13-202(1)(b)" start="0">63A-13-202(1)(b)</xref> and Section <xref depth="3" refnumber="63A-13-204" start="0">63A-13-204</xref>;</subsection><subsection number="63A-13-502(2)(a)(ii)">action taken by the office and the result of that action;</subsection><subsection number="63A-13-502(2)(a)(iii)">fraud, waste, and abuse in the state Medicaid program, including emerging trends of Medicaid fraud, waste, and abuse and the office's actions to identify and address the emerging trends;</subsection><subsection number="63A-13-502(2)(a)(iv)">the recovery of fraudulent or improper use of state and federal Medicaid funds, including total dollars recovered through cash recovery, credit adjustments, and rebilled claims;</subsection><subsection number="63A-13-502(2)(a)(v)">measures taken by the state to discover and reduce fraud, waste, and abuse in the state Medicaid program;</subsection><subsection number="63A-13-502(2)(a)(vi)">audits conducted by the office, including performance and financial audits;</subsection><subsection number="63A-13-502(2)(a)(vii)">investigations conducted by the office and the results of those investigations, including preliminary investigations;</subsection><subsection number="63A-13-502(2)(a)(viii)">administrative and educational efforts made by the office and the division to improve compliance with Medicaid program policies and requirements;</subsection><subsection number="63A-13-502(2)(a)(ix)">total cost avoidance attributed to an office policy or action;</subsection><subsection number="63A-13-502(2)(a)(x)">the number of complaints against Medicaid recipients received and disposition of those complaints;</subsection><subsection number="63A-13-502(2)(a)(xi)">the number of educational activities that the office provided to a provider or a state agency;</subsection><subsection number="63A-13-502(2)(a)(xii)">the number of credible allegations of fraud referred to the Medicaid fraud control unit under Section <xref depth="3" refnumber="63A-13-501" start="0">63A-13-501</xref>; and</subsection><subsection number="63A-13-502(2)(a)(xiii)">the number of data pulls performed and general results of those pulls;</subsection></subsection><subsection number="63A-13-502(2)(b)">recommendations on action that should be taken by the Legislature or the governor to:<subsection number="63A-13-502(2)(b)(i)">improve the discovery and reduction of fraud, waste, and abuse in the state Medicaid program;</subsection><subsection number="63A-13-502(2)(b)(ii)">improve the recovery of fraudulently or improperly used Medicaid funds; and</subsection><subsection number="63A-13-502(2)(b)(iii)">reduce costs and avoid or minimize increased costs in the state Medicaid program;</subsection></subsection><subsection number="63A-13-502(2)(c)">recommendations relating to rules, policies, or procedures of a state or local government entity; and</subsection><subsection number="63A-13-502(2)(d)">services provided by the state Medicaid program that exceed industry standards.</subsection></subsection><subsection number="63A-13-502(3)">The report described in Subsection <xref depth="4" refnumber="63A-13-502(1)" start="0">(1)</xref> may not include any information that would interfere with or jeopardize an ongoing criminal investigation or other investigation.</subsection><subsection number="63A-13-502(4)">On or before November 1 of each year, the inspector general of Medicaid services shall provide the electronic report described in Subsection <xref depth="4" refnumber="63A-13-502(1)" start="0">(1)</xref> to the General Government Appropriations Subcommittee of the Legislature and to the governor.</subsection></section></part><part number="63A-13-6"><catchline>Miscellaneous Provisions</catchline><section number="63A-13-601"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Provision of contract services to Office of Inspector General of Medicaid Services.</catchline><subsection number="63A-13-601(1)"> The division and the assistant attorneys general assigned to the division shall provide, without charge, contract review, contract enforcement, and other contract management services to the office.</subsection><subsection number="63A-13-601(2)"> The division shall ensure that the services described in Subsection <xref depth="4" refid="C63A-13-S601_1800010118000101" refnumber="63A-13-601(1)" start="0">(1)</xref> are provided in an expeditious manner.</subsection><subsection number="63A-13-601(3)"> The attorney general shall designate one of the assistant attorneys general assigned to the division to give first priority to providing the services described in Subsection <xref depth="4" refid="C63A-13-S601_1800010118000101" refnumber="63A-13-601(1)" start="0">(1)</xref> to the office.</subsection><subsection number="63A-13-601(4)"> The office and the division shall enter into a memorandum of understanding in order to execute the requirements of this section in an effective and efficient manner.</subsection></section><section number="63A-13-602"><histories><history>Renumbered and Amended by Chapter <modchap sess="2013GS">12</modchap>, 2013 General Session</history><modyear>2013</modyear><history>Amended by Chapter <modchap sess="2013GS">359</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Rulemaking authority.</catchline><tab/>The office may make rules, pursuant to <xref depth="1" refid="C63G-3_1800010118000101" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, and Section <xref depth="3" refid="C63A-13-S305_1800010118000101" refnumber="63A-13-305" start="0">63A-13-305</xref>, that establish policies, procedures, and practices, in accordance with the provisions of this chapter, relating to:<subsection number="63A-13-602(1)"> inspecting and monitoring the state Medicaid Program;</subsection><subsection number="63A-13-602(2)"> discovering and investigating potential fraud, waste, or abuse in the State Medicaid program;</subsection><subsection number="63A-13-602(3)"> developing and implementing the principles and standards described in Subsection <xref depth="4" refid="C63A-13-S202_1800010118000101" refnumber="63A-13-202(1)(q)" start="0">63A-13-202(1)(q)</xref>;</subsection><subsection number="63A-13-602(4)"> auditing, inspecting, and evaluating the functioning of the division under Subsection <xref depth="4" refid="C63A-13-S202_1800010118000101" refnumber="63A-13-202(1)(h)" start="0">63A-13-202(1)(h)</xref>;</subsection><subsection number="63A-13-602(5)"> conducting an audit under Subsection <xref depth="4" refid="C63A-13-S202_1800010118000101" refnumber="63A-13-202(1)(h)" start="0">63A-13-202(1)(h)</xref> or <xref depth="4" refid="C63A-13-S202_1800010118000101" refnumber="63A-13-202(2)" start="0">(2)</xref>; or</subsection><subsection number="63A-13-602(6)"> ordering a hold on the payment of a claim for reimbursement under Section <xref depth="3" refid="C63A-13-S205_1800010118000101" refnumber="63A-13-205" start="0">63A-13-205</xref>.</subsection></section></part></chapter><chapter number="63A-14"><catchline>Review of Executive Branch Ethics Complaints</catchline><part number="63A-14-1"><catchline>General Provisions</catchline><section number="63A-14-101"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><subsection number="63A-14-101(1)"> This chapter is known as "Review of Executive Branch Ethics Complaints."</subsection><subsection number="63A-14-101(2)"> This part is known as "General Provisions."</subsection></section><section number="63A-14-102"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-14-102(1)"> "Commission" means the Independent Executive Branch Ethics Commission, created in Section <xref depth="3" refnumber="63A-14-202" start="0">63A-14-202</xref>.</subsection><subsection number="63A-14-102(2)"> "Complainant" means an individual who files a complaint under Subsection <xref depth="4" refnumber="63A-14-402(1)(a)" start="0">63A-14-402(1)(a)</xref>.</subsection><subsection number="63A-14-102(3)"> "Executive branch elected official" means: <subsection number="63A-14-102(3)(a)"> the governor;</subsection><subsection number="63A-14-102(3)(b)"> the lieutenant governor;</subsection><subsection number="63A-14-102(3)(c)"> the state auditor;</subsection><subsection number="63A-14-102(3)(d)"> the state treasurer; or</subsection><subsection number="63A-14-102(3)(e)"> the attorney general.</subsection></subsection><subsection number="63A-14-102(4)"> "Improper purpose" includes harassing a respondent, causing unwarranted harm to a respondent's reputation, or causing unnecessary expenditure of public funds.</subsection><subsection number="63A-14-102(5)"> "Malfeasance in office" means an intentional act or omission relating to the duties of an executive branch elected official that: <subsection number="63A-14-102(5)(a)"> constitutes a crime; or</subsection><subsection number="63A-14-102(5)(b)"><subsection number="63A-14-102(5)(b)(i)"> constitutes a substantial breach of the trust imposed upon the executive branch elected official by the nature of the official's office; and</subsection><subsection number="63A-14-102(5)(b)(ii)"> is against commonly accepted standards of honesty and morality.</subsection></subsection></subsection><subsection number="63A-14-102(6)"> "Respondent" means the executive branch elected official against whom an ethics complaint described in Section <xref depth="3" refnumber="63A-14-402" start="0">63A-14-402</xref> is filed.</subsection><subsection number="63A-14-102(7)"> "Violation" means a high crime, a misdemeanor, or malfeasance in office.</subsection></section></part><part number="63A-14-2"><catchline>Independent Executive Branch Ethics Commission</catchline><section number="63A-14-201"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This part is known as "Independent Executive Branch Ethics Commission." </section><section number="63A-14-202"><histories><history>Amended by Chapter <modchap sess="2022GS">125</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Independent Executive Branch Ethics Commission -- Membership.</catchline><subsection number="63A-14-202(1)"><subsection number="63A-14-202(1)(a)"> There is created the Independent Executive Branch Ethics Commission, consisting of the following five members appointed by the governor, each of whom shall be registered to vote in the state at the time of appointment:<subsection number="63A-14-202(1)(a)(i)"> two members who served: <subsection number="63A-14-202(1)(a)(i)(A)"> as elected officials in state government no more recently than four years before the day on which the member is appointed; or</subsection><subsection number="63A-14-202(1)(a)(i)(B)"> in a management position in the state executive branch no more recently than four years before the day on which the member is appointed;</subsection></subsection><subsection number="63A-14-202(1)(a)(ii)"> one member who: <subsection number="63A-14-202(1)(a)(ii)(A)"> has served, but no longer actively serves, as a judge of a court in the state; or</subsection><subsection number="63A-14-202(1)(a)(ii)(B)"> is a licensed attorney in the state and is not, and has not been, a judge; and</subsection></subsection><subsection number="63A-14-202(1)(a)(iii)"> two citizen members.</subsection></subsection><subsection number="63A-14-202(1)(b)"> The governor shall make appointments to the commission as follows:<subsection number="63A-14-202(1)(b)(i)"> each executive branch elected official, other than the governor, shall select, and provide to the governor, at least two names for potential appointment to one of the membership positions described in Subsection <xref depth="4" refnumber="63A-14-202(1)(a)" start="0">(1)(a)</xref>;</subsection><subsection number="63A-14-202(1)(b)(ii)"> the governor shall determine which of the executive branch elected officials described in Subsection <xref depth="4" refnumber="63A-14-202(1)(b)(i)" start="0">(1)(b)(i)</xref> shall select names for which membership position;</subsection><subsection number="63A-14-202(1)(b)(iii)"> the governor shall appoint to the commission one of the names provided by each executive branch elected official described in Subsection <xref depth="4" refnumber="63A-14-202(1)(b)(i)" start="0">(1)(b)(i)</xref>;</subsection><subsection number="63A-14-202(1)(b)(iv)"> the governor shall directly appoint the remaining member of the commission; and</subsection><subsection number="63A-14-202(1)(b)(v)"> if an executive branch elected official fails to submit names to the governor within 15 days after the day on which the governor makes the determination described in Subsection <xref depth="4" refnumber="63A-14-202(1)(b)(ii)" start="0">(1)(b)(ii)</xref>, the governor shall directly appoint a person to fill the applicable membership position.</subsection></subsection></subsection><subsection number="63A-14-202(2)"> A member of the commission may not, during the member's term of office on the commission, act or serve as: <subsection number="63A-14-202(2)(a)"> an officeholder as defined in Section <xref depth="3" refnumber="20A-11-101" start="0">20A-11-101</xref>;</subsection><subsection number="63A-14-202(2)(b)"> an agency head as defined in Section <xref depth="3" refnumber="67-16-3" start="0">67-16-3</xref>;</subsection><subsection number="63A-14-202(2)(c)"> a lobbyist as defined in Section <xref depth="3" refnumber="36-11-102" start="0">36-11-102</xref>;</subsection><subsection number="63A-14-202(2)(d)"> a principal as defined in Section <xref depth="3" refnumber="36-11-102" start="0">36-11-102</xref>; or</subsection><subsection number="63A-14-202(2)(e)"> an employee of the state.</subsection></subsection><subsection number="63A-14-202(3)"><subsection number="63A-14-202(3)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-14-202(3)(b)" start="0">(3)(b)</xref>, each member of the commission shall serve a four-year term.</subsection><subsection number="63A-14-202(3)(b)"> The governor shall set the first term of two of the members of the commission at two years, so that approximately half of the commission is appointed, or reappointed, every two years.</subsection><subsection number="63A-14-202(3)(c)"> When a vacancy occurs in the commission's membership for any reason, the governor shall appoint a replacement member for the unexpired term of the vacating member, in accordance with Subsection <xref depth="4" refnumber="63A-14-202(1)" start="0">(1)</xref>.</subsection><subsection number="63A-14-202(3)(d)"> The governor may not appoint a member to serve more than two full terms, whether those terms are two or four years.</subsection><subsection number="63A-14-202(3)(e)"><subsection number="63A-14-202(3)(e)(i)"> The governor, or a majority of the commission, may remove a member from the commission only for cause.</subsection><subsection number="63A-14-202(3)(e)(ii)"> The governor may not remove a member from the commission during any period of time when the commission is investigating or considering a complaint alleging an ethics violation against the governor or lieutenant governor.</subsection></subsection><subsection number="63A-14-202(3)(f)"> If a commission member determines that the commission member has a conflict of interest in relation to a complaint, the remaining members of the commission shall appoint an individual to serve in that member's place for the purpose of reviewing that complaint.</subsection></subsection><subsection number="63A-14-202(4)"><subsection number="63A-14-202(4)(a)"> A member of the commission may not receive compensation or benefits for the member's service, but may receive per diem and expenses incurred in the performance of the member's official duties at the rates established by the Division of Finance under Sections <xref depth="3" refnumber="63A-3-106" start="0">63A-3-106</xref> and <xref depth="3" refnumber="63A-3-107" start="0">63A-3-107</xref>.</subsection><subsection number="63A-14-202(4)(b)"> A member may decline to receive per diem and expenses for the member's service.</subsection></subsection><subsection number="63A-14-202(5)"><subsection number="63A-14-202(5)(a)"> The commission members shall convene a meeting annually each January and elect, by majority vote, a chair from among the commission members.</subsection><subsection number="63A-14-202(5)(b)"> An individual may not serve as chair for more than two consecutive years.</subsection></subsection><subsection number="63A-14-202(6)"> The commission: <subsection number="63A-14-202(6)(a)"> is an independent entity established within the department for budgetary and general administrative purposes only; and</subsection><subsection number="63A-14-202(6)(b)"> is not under the direction or control of the department, the executive director, or any other officer or employee of the department.</subsection></subsection></section><section number="63A-14-203"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Independent Executive Branch Ethics Commission -- Meetings -- Annual summary report -- Staff -- Legal counsel -- Supplemental appropriations.</catchline><subsection number="63A-14-203(1)"> The commission shall meet for the purpose of reviewing an ethics complaint when: <subsection number="63A-14-203(1)(a)"> except as otherwise expressly provided in this chapter, called to meet at the discretion of the chair; or</subsection><subsection number="63A-14-203(1)(b)"> called to meet by a majority vote of the commission.</subsection></subsection><subsection number="63A-14-203(2)"><subsection number="63A-14-203(2)(a)"> A majority of the commission is a quorum.</subsection><subsection number="63A-14-203(2)(b)"> A majority vote of a quorum present constitutes the action of the commission.</subsection></subsection><subsection number="63A-14-203(3)"><subsection number="63A-14-203(3)(a)"> The commission shall prepare an annual summary data report that contains:<subsection number="63A-14-203(3)(a)(i)"> a general description of the activities of the commission during the past year;</subsection><subsection number="63A-14-203(3)(a)(ii)"> the number of ethics complaints filed with the commission;</subsection><subsection number="63A-14-203(3)(a)(iii)"> the number of ethics complaints reviewed by the commission;</subsection><subsection number="63A-14-203(3)(a)(iv)"> a summary description of ethics complaints that formed the basis for a commission finding that an allegation in a complaint has merit; and</subsection><subsection number="63A-14-203(3)(a)(v)"> an accounting of the commission's budget and expenditures.</subsection></subsection><subsection number="63A-14-203(3)(b)"> The commission shall submit the summary data report to the governor before December 1 each year.</subsection><subsection number="63A-14-203(3)(c)"> The summary data report is a public record.</subsection></subsection><subsection number="63A-14-203(4)"> The commission: <subsection number="63A-14-203(4)(a)"> shall employ a director to provide administrative support to the commission and to assist the commission in fulfilling the commission's duties;</subsection><subsection number="63A-14-203(4)(b)"> may employ additional staff, to work under the direction of the director;</subsection><subsection number="63A-14-203(4)(c)"> shall contract with private legal counsel to provide legal services to the commission, as needed; and</subsection><subsection number="63A-14-203(4)(d)"> may, in consultation with the Office of the Legislative Fiscal Analyst, request supplemental appropriations to pay the costs of legal fees and other staffing needs that exceed the commission's budget due to the number or complexity of the ethics complaints filed with or considered by the commission in a fiscal year. </subsection></subsection><subsection number="63A-14-203(5)"><subsection number="63A-14-203(5)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-14-203(5)(b)" start="0">(5)(b)</xref>, staff for the commission may not perform services for any other person in state government.</subsection><subsection number="63A-14-203(5)(b)"> A person employed as staff for the commission may be the same person employed as staff for the Independent Legislative Ethics Commission, if the staff ensures that proper protections are in place to preserve the confidentiality to both bodies and to avoid a conflict of interest.</subsection></subsection><subsection number="63A-14-203(6)"> Except as expressly otherwise provided in this chapter, all meetings held under this chapter are closed to the public.</subsection></section></part><part number="63A-14-3"><catchline>General Powers and Procedures</catchline><section number="63A-14-301"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This part is known as "General Powers and Procedures." </section><section number="63A-14-302"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Authority to review complaint -- Grounds for complaint -- Limitations on filings.</catchline><subsection number="63A-14-302(1)"> Subject to the requirements of this chapter, the commission may review an ethics complaint against an executive branch elected official if the complaint alleges that the executive branch elected official has committed a violation.</subsection><subsection number="63A-14-302(2)"> The commission may not review an ethics complaint filed against an executive branch elected official unless the complaint alleges conduct that, if true, would constitute grounds for impeachment under the Utah Constitution.</subsection><subsection number="63A-14-302(3)"> A complaint against an executive branch elected official may not allege a violation by the executive branch elected official for an act by an individual under the authority of the executive branch elected official, unless the complaint evidences that the executive branch elected official: <subsection number="63A-14-302(3)(a)"> encouraged, condoned, or ordered the act;</subsection><subsection number="63A-14-302(3)(b)"><subsection number="63A-14-302(3)(b)(i)"> before the individual engaged in the act, knew or should have known that the individual was likely to engage in the act; and</subsection><subsection number="63A-14-302(3)(b)(ii)"> failed to take appropriate action to prevent the act;</subsection></subsection><subsection number="63A-14-302(3)(c)"><subsection number="63A-14-302(3)(c)(i)"> while the individual engaged in the act, knew or should have known that the individual was engaging in the act; and</subsection><subsection number="63A-14-302(3)(c)(ii)"> failed to take appropriate action to stop the act; or</subsection></subsection><subsection number="63A-14-302(3)(d)"><subsection number="63A-14-302(3)(d)(i)"> after the individual engaged in the act, knew or should have known that the individual engaged in the act; and</subsection><subsection number="63A-14-302(3)(d)(ii)"> failed to take appropriate action in response to the act.</subsection></subsection></subsection><subsection number="63A-14-302(4)"> A complaint against an executive branch elected official may not allege a violation by the executive branch elected official for an individual under the authority of the executive branch elected official failing to act, unless the complaint evidences that the executive branch elected official: <subsection number="63A-14-302(4)(a)"> encouraged, condoned, or ordered the failure to act;</subsection><subsection number="63A-14-302(4)(b)"><subsection number="63A-14-302(4)(b)(i)"> before the individual failed to act, knew or should have known that the individual was likely to fail to act; and</subsection><subsection number="63A-14-302(4)(b)(ii)"> failed to take appropriate action to prevent the failure to act;</subsection></subsection><subsection number="63A-14-302(4)(c)"><subsection number="63A-14-302(4)(c)(i)"> while the individual was failing to act, knew or should have known that the individual was failing to act; and</subsection><subsection number="63A-14-302(4)(c)(ii)"> failed to take appropriate action to prevent the failure to act; or</subsection></subsection><subsection number="63A-14-302(4)(d)"><subsection number="63A-14-302(4)(d)(i)"> after the individual failed to act, knew or should have known that the individual failed to act; and</subsection><subsection number="63A-14-302(4)(d)(ii)"> failed to take appropriate action in response to the failure to act.</subsection></subsection></subsection><subsection number="63A-14-302(5)"> Individuals who file a complaint for an alleged violation shall file the complaint within two years after the later of: <subsection number="63A-14-302(5)(a)"> the day on which the action or omission that forms the basis for the alleged violation occurs or would have been discovered by a reasonable person; or</subsection><subsection number="63A-14-302(5)(b)"> the day on which a plea or conviction that forms the basis for the allegation is entered.</subsection></subsection><subsection number="63A-14-302(6)"><subsection number="63A-14-302(6)(a)"> A complaint may not contain an allegation that was previously reviewed by the commission, unless:<subsection number="63A-14-302(6)(a)(i)"> the allegation is accompanied by material facts or circumstances supporting the allegation that were not raised or pled to the commission when the allegation was previously reviewed; and</subsection><subsection number="63A-14-302(6)(a)(ii)"> the allegation and the general facts and circumstances supporting the allegation were only reviewed by the commission on one previous occasion.</subsection></subsection><subsection number="63A-14-302(6)(b)"> If an allegation in a complaint does not comply with the requirements of Subsection <xref depth="4" refnumber="63A-14-302(6)(a)" start="0">(6)(a)</xref>, the commission or the chair shall dismiss the allegation with prejudice.</subsection></subsection><subsection number="63A-14-302(7)"><subsection number="63A-14-302(7)(a)"> An individual may not file a complaint under this chapter that alleges the same conduct alleged in a grievance filed under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, unless the individual files the complaint within seven days before or after the day on which the individual files the grievance under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>.</subsection><subsection number="63A-14-302(7)(b)"> If an allegation in a complaint does not comply with the requirements of Subsection <xref depth="4" refnumber="63A-14-302(7)(a)" start="0">(7)(a)</xref>, the commission or the chair shall dismiss the allegation with prejudice.</subsection><subsection number="63A-14-302(7)(c)"> If an individual files a complaint under this chapter, in accordance with the time requirement described in Subsection <xref depth="4" refnumber="63A-14-302(7)(a)" start="0">(7)(a)</xref>, that alleges the same conduct alleged in a grievance filed under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>:<subsection number="63A-14-302(7)(c)(i)"> the commission may stay proceedings before the commission in relation to the allegation, pending resolution of the grievance filed under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>; and</subsection><subsection number="63A-14-302(7)(c)(ii)"> the Career Service Review Office, created in Section <xref depth="3" refnumber="67-19a-201" start="0">67-19a-201</xref>, shall, upon request of the commission, inform the commission of the progress and final disposition of the grievance proceeding.</subsection></subsection></subsection><subsection number="63A-14-302(8)"> If the commission stays proceedings under Subsection <xref depth="4" refnumber="63A-14-302(7)(c)" start="0">(7)(c)</xref>, the matter shall proceed as follows after the grievance under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, is resolved: <subsection number="63A-14-302(8)(a)"> if the individual who filed the complaint under this chapter desires to proceed with the complaint:<subsection number="63A-14-302(8)(a)(i)"> the individual shall, within 15 days after the day on which a final decision is rendered under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, file a written document with the commission: <subsection number="63A-14-302(8)(a)(i)(A)"> describing the final decision; and</subsection><subsection number="63A-14-302(8)(a)(i)(B)"> stating that the individual desires to proceed with the complaint;</subsection></subsection><subsection number="63A-14-302(8)(a)(ii)"> the Career Service Review Office, created in Section <xref depth="3" refnumber="67-19a-201" start="0">67-19a-201</xref>, shall, upon request of the commission, provide copies of all records relating to the grievance described in Subsection <xref depth="4" refnumber="63A-14-302(7)(c)(i)" start="0">(7)(c)(i)</xref>, in accordance with Section <xref depth="3" refnumber="63G-2-206" start="0">63G-2-206</xref>; and</subsection><subsection number="63A-14-302(8)(a)(iii)"> the commission shall: <subsection number="63A-14-302(8)(a)(iii)(A)"> review the records described in Subsection <xref depth="4" refnumber="63A-14-302(8)(a)(ii)" start="0">(8)(a)(ii)</xref>;</subsection><subsection number="63A-14-302(8)(a)(iii)(B)"> consider any additional evidence that the commission determines necessary;</subsection><subsection number="63A-14-302(8)(a)(iii)(C)"> in the discretion of the commission, hear closing arguments from the parties; and</subsection><subsection number="63A-14-302(8)(a)(iii)(D)"> comply with Section <xref depth="3" refnumber="63A-14-604" start="0">63A-14-604</xref>; or</subsection></subsection></subsection><subsection number="63A-14-302(8)(b)"> if the individual who filed the complaint under this chapter does not desire to proceed with the complaint, the individual shall, within 15 days after the day on which a final decision is rendered under <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, file a written document with the commission stating that the individual does not desire to proceed with the complaint.</subsection></subsection><subsection number="63A-14-302(9)"> The commission shall dismiss a complaint for which the commission stayed proceedings under Subsection <xref depth="4" refnumber="63A-14-302(7)(c)" start="0">(7)(c)</xref> if the individual who filed the complaint: <subsection number="63A-14-302(9)(a)"> fails to timely comply with Subsection <xref depth="4" refnumber="63A-14-302(8)(a)(i)" start="0">(8)(a)(i)</xref>; or</subsection><subsection number="63A-14-302(9)(b)"> files the document described in Subsection <xref depth="4" refnumber="63A-14-302(8)(b)" start="0">(8)(b)</xref>. </subsection></subsection></section><section number="63A-14-303"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>General powers -- Jurisdiction.</catchline><subsection number="63A-14-303(1)"> The commission has jurisdiction only over an individual who is currently serving as an executive branch elected official.</subsection><subsection number="63A-14-303(2)"> The commission or the chair shall dismiss an ethics complaint if: <subsection number="63A-14-303(2)(a)"> the respondent resigns from the respondent's position as an executive branch elected official; or</subsection><subsection number="63A-14-303(2)(b)"> the House of Representatives convenes to consider impeachment of the executive branch elected official.</subsection></subsection><subsection number="63A-14-303(3)"><subsection number="63A-14-303(3)(a)"> The commission may suspend commission proceedings during a period of time when a criminal investigation or prosecution, based in whole or in part on an allegation in the complaint, is pending.</subsection><subsection number="63A-14-303(3)(b)"> The time periods and deadlines described in this chapter are tolled during a suspension described in Subsection <xref depth="4" refid="C63A-14-S303_1800010118000101" refnumber="63A-14-303(3)(a)" start="0">(3)(a)</xref>.</subsection></subsection><subsection number="63A-14-303(4)"> The commission does not have jurisdiction over a violation that occurs before March 14, 2013.</subsection></section></part><part number="63A-14-4"><catchline>Ethics Complaints</catchline><section number="63A-14-401"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This part is known as "Ethics Complaints." </section><section number="63A-14-402"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Ethics complaints -- Filing -- Form.</catchline><subsection number="63A-14-402(1)"><subsection number="63A-14-402(1)(a)"> The following individuals may file an ethics complaint against an executive branch elected official if the complaint meets the requirements of Section <xref depth="3" refnumber="63A-14-302" start="0">63A-14-302</xref> and Subsection <xref depth="4" refnumber="63A-14-402(1)(b)" start="0">(1)(b)</xref>:<subsection number="63A-14-402(1)(a)(i)"> two or more executive branch elected officials, deputies of elected officials, executive directors of departments in the executive branch, or directors of divisions in the executive branch, if the complaint contains evidence or sworn testimony that: <subsection number="63A-14-402(1)(a)(i)(A)"> describes the facts and circumstances supporting the alleged violation; and</subsection><subsection number="63A-14-402(1)(a)(i)(B)"> is generally admissible under the Utah Rules of Evidence; or</subsection></subsection><subsection number="63A-14-402(1)(a)(ii)"> two or more registered voters who currently reside in Utah and are not individuals described in Subsection <xref depth="4" refnumber="63A-14-402(1)(a)(i)" start="0">(1)(a)(i)</xref>, if, for each alleged violation pled in the complaint, at least one of those registered voters has personal knowledge of the facts and circumstances supporting the alleged violation.</subsection></subsection><subsection number="63A-14-402(1)(b)"> Complainants may file a complaint only against an individual who is serving as an executive branch elected official on the date that the complaint is filed.</subsection></subsection><subsection number="63A-14-402(2)"><subsection number="63A-14-402(2)(a)"> The commission shall post, on the state's website, a conspicuous and clearly identified link to the name and address of a person authorized to accept a complaint on behalf of the commission.</subsection><subsection number="63A-14-402(2)(b)"> Complainants shall file a complaint with the person described in Subsection <xref depth="4" refnumber="63A-14-402(2)(a)" start="0">(2)(a)</xref>.</subsection><subsection number="63A-14-402(2)(c)"> An individual may not file a complaint during the 60 calendar days immediately preceding:<subsection number="63A-14-402(2)(c)(i)"> a regular primary election in which the accused executive branch elected official is a candidate; or</subsection><subsection number="63A-14-402(2)(c)(ii)"> a regular general election in which the accused executive branch elected official is a candidate, unless the accused executive branch elected official is unopposed in the election.</subsection></subsection></subsection><subsection number="63A-14-402(3)"> The complainants shall ensure that each complaint filed under this rule is in writing and contains the following information: <subsection number="63A-14-402(3)(a)"> the name and position or title of the respondent;</subsection><subsection number="63A-14-402(3)(b)"> the name, address, and telephone number of each individual who is filing the complaint;</subsection><subsection number="63A-14-402(3)(c)"> a description of each alleged violation, including for each alleged violation:<subsection number="63A-14-402(3)(c)(i)"> a reference to any criminal provision that the respondent is alleged to have violated;</subsection><subsection number="63A-14-402(3)(c)(ii)"> a reference to any other provision of law that the respondent is alleged to have violated or failed to comply with;</subsection><subsection number="63A-14-402(3)(c)(iii)"> the name of the complainant or complainants who have personal knowledge of the supporting facts and circumstances; and</subsection><subsection number="63A-14-402(3)(c)(iv)"> the facts and circumstances supporting the allegation, which shall be provided by: <subsection number="63A-14-402(3)(c)(iv)(A)"> copies of official records or documentary evidence; or</subsection><subsection number="63A-14-402(3)(c)(iv)(B)"> one or more affidavits, each of which shall comply with the format described in Subsection <xref depth="4" refnumber="63A-14-402(4)" start="0">(4)</xref>;</subsection></subsection></subsection><subsection number="63A-14-402(3)(d)"> a list of the witnesses that the complainants desire to call, including for each witness:<subsection number="63A-14-402(3)(d)(i)"> the name, address, and, if available, one or more telephone numbers of the witness;</subsection><subsection number="63A-14-402(3)(d)(ii)"> a brief summary of the testimony to be provided by the witness; and</subsection><subsection number="63A-14-402(3)(d)(iii)"> a specific description of any documents or evidence the complainants desire the witness to produce;</subsection></subsection><subsection number="63A-14-402(3)(e)"> a statement that each complainant:<subsection number="63A-14-402(3)(e)(i)"> has reviewed the allegations contained in the complaint and the affidavits and documents attached to the complaint;</subsection><subsection number="63A-14-402(3)(e)(ii)"> believes that the complaint is submitted in good faith and not for any improper purpose; and</subsection><subsection number="63A-14-402(3)(e)(iii)"> believes the allegations contained in the complaint to be true and accurate; and</subsection></subsection><subsection number="63A-14-402(3)(f)"> the signature of each complainant.</subsection></subsection><subsection number="63A-14-402(4)"> An affidavit described in Subsection <xref depth="4" refnumber="63A-14-402(3)(c)(iv)(B)" start="0">(3)(c)(iv)(B)</xref> shall include: <subsection number="63A-14-402(4)(a)"> the name, address, and telephone number of the affiant;</subsection><subsection number="63A-14-402(4)(b)"> a statement that the affiant has personal knowledge of the facts and circumstances described in the affidavit;</subsection><subsection number="63A-14-402(4)(c)"> the facts and circumstances testified to by the affiant;</subsection><subsection number="63A-14-402(4)(d)"> a statement that the affidavit is believed to be true and correct and that false statements are subject to penalties for perjury; and</subsection><subsection number="63A-14-402(4)(e)"> the signature of the affiant.</subsection></subsection></section><section number="63A-14-403"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Privacy of ethics complaint -- Dismissal -- Contempt.</catchline><subsection number="63A-14-403(1)"><subsection number="63A-14-403(1)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-14-403(2)" start="0">(2)</xref> or <xref depth="4" refnumber="63A-14-403(4)" start="0">(4)</xref>, a person, including the complainant, the respondent, a commission member, or staff to the commission may not disclose the existence of a complaint, a response, or any information concerning an alleged violation that is the subject of a complaint.</subsection><subsection number="63A-14-403(1)(b)"> A person that violates this Subsection <xref depth="4" refnumber="63A-14-403(1)" start="0">(1)</xref> may be held in contempt of the commission in accordance with Section <xref depth="3" refnumber="63A-14-705" start="0">63A-14-705</xref>.</subsection></subsection><subsection number="63A-14-403(2)"> The restrictions described in Subsection <xref depth="4" refnumber="63A-14-403(1)" start="0">(1)</xref> do not apply to: <subsection number="63A-14-403(2)(a)"> a complaint or response that is publicly released by the commission and referred to the Legislature;</subsection><subsection number="63A-14-403(2)(b)"> the respondent's voluntary disclosure that the commission determined that all allegations in a complaint are without merit, after the commission issues an order dismissing the complaint under Section <xref depth="3" refnumber="63A-14-605" start="0">63A-14-605</xref>;</subsection><subsection number="63A-14-403(2)(c)"> a disclosure by a respondent that is made solely for the purpose of, and only to the extent necessary for, retaining counsel or conducting an interview, seeking evidence, or taking other action to prepare to defend against a complaint;</subsection><subsection number="63A-14-403(2)(d)"> a communication between a commission member and the commission's attorney or a member of the commission's staff; or</subsection><subsection number="63A-14-403(2)(e)"> a disclosure to a person that is determined necessary, by a majority vote of the commission, to conduct the duties of the commission.</subsection></subsection><subsection number="63A-14-403(3)"> When a person makes a disclosure under Subsection <xref depth="4" refnumber="63A-14-403(2)(c)" start="0">(2)(c)</xref> or <xref depth="4" refnumber="63A-14-403(2)(e)" start="0">(e)</xref>, the person making the disclosure shall inform the person to whom the disclosure is made of the nondisclosure requirements described in this section.</subsection><subsection number="63A-14-403(4)"> Nothing in this section prevents a person from disclosing facts or allegations regarding potential criminal violations to law enforcement authorities.</subsection><subsection number="63A-14-403(5)"> If the existence of an ethics complaint is publicly disclosed by a person, other than the respondent, an agent of the respondent, or a person who learns of the complaint under Subsection <xref depth="4" refnumber="63A-14-403(2)(c)" start="0">(2)(c)</xref> or <xref depth="4" refnumber="63A-14-403(2)(e)" start="0">(e)</xref>, during the period that the commission is reviewing the complaint, the commission shall summarily dismiss the complaint without prejudice.</subsection></section><section number="63A-14-405"><histories><history>Amended by Chapter <modchap sess="2019GS">136</modchap>, 2019 General Session</history><modyear>2019</modyear></histories><catchline>Motion to disqualify commission member for conflict of interest.</catchline><subsection number="63A-14-405(1)"> A complainant may file a motion to disqualify one or more members of the commission from participating in proceedings relating to the complaint if the individual files the motion within 20 days after the later of: <subsection number="63A-14-405(1)(a)"> the day on which the individual files the ethics complaint; or</subsection><subsection number="63A-14-405(1)(b)"> the day on which the individual knew or should have known of the grounds upon which the motion is based.</subsection></subsection><subsection number="63A-14-405(2)"> A respondent may file a motion to disqualify one or more members of the commission from participating in proceedings relating to the complaint if the respondent files the motion within 20 days after the later of: <subsection number="63A-14-405(2)(a)"> the day on which the respondent receives delivery of the complaint; or</subsection><subsection number="63A-14-405(2)(b)"> the day on which the respondent knew or should have known of the grounds upon which the motion is based.</subsection></subsection><subsection number="63A-14-405(3)"> A motion filed under this section shall include: <subsection number="63A-14-405(3)(a)"> a statement that the members to whom the motion relates have a conflict of interest that, under the circumstances, would lead a reasonable person to question the impartiality of the members;</subsection><subsection number="63A-14-405(3)(b)"> a detailed description of the grounds supporting the statement described in Subsection <xref depth="4" refnumber="63A-14-405(3)(a)" start="0">(3)(a)</xref>; and</subsection><subsection number="63A-14-405(3)(c)"> a statement that the motion is filed in good faith, supported by an affidavit or declaration under penalty of <xref depth="1" refnumber="78B-18a" start="0">Title 78B, Chapter 18a, Uniform Unsworn Declarations Act</xref>, stating that the motion and all accompanying statements and documents are true and correct to the best of the complainant's or respondent's knowledge.</subsection></subsection><subsection number="63A-14-405(4)"> A party may not file more than one motion to disqualify, unless the second or subsequent motion: <subsection number="63A-14-405(4)(a)"> is based on grounds of which the party was not aware, and could not have been aware, at the time of the earlier motion; and</subsection><subsection number="63A-14-405(4)(b)"> is accompanied by a statement, included in the affidavit or declaration described in Subsection <xref depth="4" refnumber="63A-14-405(3)(c)" start="0">(3)(c)</xref>, explaining how and when the party first became aware of the grounds described in Subsection <xref depth="4" refnumber="63A-14-405(4)(a)" start="0">(4)(a)</xref>.</subsection></subsection><subsection number="63A-14-405(5)"> The commission shall dismiss a motion filed under this section, with prejudice, if the motion: <subsection number="63A-14-405(5)(a)"> is not timely filed; or</subsection><subsection number="63A-14-405(5)(b)"> does not comply with the requirements of this section.</subsection></subsection><subsection number="63A-14-405(6)"> A member of the commission may: <subsection number="63A-14-405(6)(a)"> on the member's own motion, disqualify the member from participating in proceedings relating to a complaint if the member believes that the member has a conflict of interest that, under the circumstances, would lead a reasonable person to question the impartiality of the member; or</subsection><subsection number="63A-14-405(6)(b)"> ask the commission to disqualify another member of the commission if the member believes that the member has a conflict of interest that, under the circumstances, would lead a reasonable person to question the impartiality of the member.</subsection></subsection><subsection number="63A-14-405(7)"><subsection number="63A-14-405(7)(a)"> When a party files a motion under this section, or when a commission member makes a request under Subsection <xref depth="4" refnumber="63A-14-405(6)(b)" start="0">(6)(b)</xref>, the commission member for whom disqualification is sought may make the initial determination regarding whether the commission member has a conflict of interest.</subsection><subsection number="63A-14-405(7)(b)"> If a commission member described in Subsection <xref depth="4" refnumber="63A-14-405(7)(a)" start="0">(7)(a)</xref> determines that the commission member has a conflict of interest, the commission member shall disqualify the commission member from participating in the matter.</subsection><subsection number="63A-14-405(7)(c)"> If a commission member described in Subsection <xref depth="4" refnumber="63A-14-405(7)(a)" start="0">(7)(a)</xref> determines that the commission member does not have a conflict of interest, or declines to make the determination, the remainder of the commission shall, by majority vote, determine whether the commission member has a conflict of interest.</subsection><subsection number="63A-14-405(7)(d)"> A vote of the commission, under Subsection <xref depth="4" refnumber="63A-14-405(7)(c)" start="0">(7)(c)</xref>, constitutes a final decision on the issue of a conflict of interest.</subsection></subsection><subsection number="63A-14-405(8)"> In making a determination under Subsection <xref depth="4" refnumber="63A-14-405(7)(c)" start="0">(7)(c)</xref>, the commission may: <subsection number="63A-14-405(8)(a)"> gather additional evidence;</subsection><subsection number="63A-14-405(8)(b)"> hear testimony; or</subsection><subsection number="63A-14-405(8)(c)"> request that the commission member who is the subject of the motion or request file an affidavit or declaration responding to questions posed by the commission. </subsection></subsection></section></part><part number="63A-14-5"><catchline>Preliminary Action</catchline><section number="63A-14-501"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This part is known as "Preliminary Action." </section><section number="63A-14-502"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Initial review of ethics complaint -- Notice.</catchline><subsection number="63A-14-502(1)"><subsection number="63A-14-502(1)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-14-502(1)(b)" start="0">(1)(b)</xref>, within five business days after the day on which the commission receives a complaint, the director of the commission, in consultation with the chair, shall examine the complaint to determine if the complaint is in compliance with Sections <xref depth="3" refnumber="63A-14-302" start="0">63A-14-302</xref> and <xref depth="3" refnumber="63A-14-402" start="0">63A-14-402</xref>.</subsection><subsection number="63A-14-502(1)(b)"> The chair shall appoint another staff member or member of the commission to fulfill a duty described in Subsection <xref depth="4" refnumber="63A-14-502(1)(a)" start="0">(1)(a)</xref> if an individual described in Subsection <xref depth="4" refnumber="63A-14-502(1)(a)" start="0">(1)(a)</xref> has a conflict of interest in relation to the complaint. </subsection></subsection><subsection number="63A-14-502(2)"> If the chair determines that the complaint does not comply with Sections <xref depth="3" refnumber="63A-14-302" start="0">63A-14-302</xref> and <xref depth="3" refnumber="63A-14-402" start="0">63A-14-402</xref>, the chair shall: <subsection number="63A-14-502(2)(a)"> return the complaint to the first complainant named on the complaint with:<subsection number="63A-14-502(2)(a)(i)"> a description of the reason for the noncompliance; and</subsection><subsection number="63A-14-502(2)(a)(ii)"> a copy of the applicable provisions of law; and</subsection></subsection><subsection number="63A-14-502(2)(b)"> without disclosing the identity of the respondent, notify the other members of the commission that a complaint was filed against an executive branch elected official, but that the complaint was returned for noncompliance with the requirements of this chapter.</subsection></subsection><subsection number="63A-14-502(3)"> Each member of the commission and the commission's staff shall keep confidential the fact that a complaint was filed and returned until the commission submits the annual summary data report described in Section <xref depth="3" refnumber="63A-14-203" start="0">63A-14-203</xref>.</subsection><subsection number="63A-14-502(4)"> If a complaint is returned for noncompliance with the requirements of this chapter, the complainants may file another complaint if the new complaint independently meets the requirements of Sections <xref depth="3" refnumber="63A-14-302" start="0">63A-14-302</xref> and <xref depth="3" refnumber="63A-14-402" start="0">63A-14-402</xref>, including any requirements for timely filing.</subsection><subsection number="63A-14-502(5)"> If the chair determines that a complaint complies with the requirements of this chapter, the chair shall: <subsection number="63A-14-502(5)(a)"> accept the complaint;</subsection><subsection number="63A-14-502(5)(b)"> notify the members of the commission that:<subsection number="63A-14-502(5)(b)(i)"> a complaint has been filed against an executive branch elected official; and</subsection><subsection number="63A-14-502(5)(b)(ii)"> the chair has accepted the complaint; and</subsection></subsection><subsection number="63A-14-502(5)(c)"> within five business days after the day on which the commission receives the complaint, forward the complaint to the respondent via personal delivery or a delivery method that provides verification of receipt, and include with the complaint notice of the respondent's deadline for filing a response to the complaint.</subsection></subsection><subsection number="63A-14-502(6)"><subsection number="63A-14-502(6)(a)"> The identity of the respondent and the allegations raised in a complaint are confidential pending the commission's review of the complaint.</subsection><subsection number="63A-14-502(6)(b)"> The fact that a complaint was filed is confidential until the commission publicly discloses the existence of the complaint by:<subsection number="63A-14-502(6)(b)(i)"> issuing a finding that an allegation in the complaint has merit; or</subsection><subsection number="63A-14-502(6)(b)(ii)"> submitting the annual summary data report described in Section <xref depth="3" refnumber="63A-14-203" start="0">63A-14-203</xref>.</subsection></subsection></subsection></section><section number="63A-14-503"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Meeting of the commission for review of complaint -- Procedures.</catchline><subsection number="63A-14-503(1)"> No later than 10 days after the day on which a complaint is accepted under Section <xref depth="3" refid="C63A-14-S502_1800010118000101" refnumber="63A-14-502" start="0">63A-14-502</xref>, the chair shall: <subsection number="63A-14-503(1)(a)"> except as provided in Subsection <xref depth="4" refid="C63A-14-S503_1800010118000101" refnumber="63A-14-503(2)" start="0">(2)</xref>, schedule a commission meeting on a date:<subsection number="63A-14-503(1)(a)(i)"> no later than 60 days after the day on which the chair accepts the complaint; and</subsection><subsection number="63A-14-503(1)(a)(ii)"> no earlier than 40 days after the day on which the chair accepts the complaint;</subsection></subsection><subsection number="63A-14-503(1)(b)"> place the complaint on the agenda for consideration at that meeting;</subsection><subsection number="63A-14-503(1)(c)"> provide notice of the date, time, and location of the meeting to:<subsection number="63A-14-503(1)(c)(i)"> the members of the commission;</subsection><subsection number="63A-14-503(1)(c)(ii)"> the first complainant named in the complaint; and</subsection><subsection number="63A-14-503(1)(c)(iii)"> the respondent; and</subsection></subsection><subsection number="63A-14-503(1)(d)"> provide a copy of the complaint to each member of the commission.</subsection></subsection><subsection number="63A-14-503(2)"> The commission may, by majority vote, change the date of the meeting for review of the complaint in order to accommodate: <subsection number="63A-14-503(2)(a)"> a meeting described in Subsection <xref depth="4" refid="C63A-14-S602_1800010118000101" refnumber="63A-14-602(2)" start="0">63A-14-602(2)</xref>; or</subsection><subsection number="63A-14-503(2)(b)"> necessary scheduling requirements.</subsection></subsection><subsection number="63A-14-503(3)"> The commission may conduct a vote to change the date of the meeting described in Subsection <xref depth="4" refid="C63A-14-S503_1800010118000101" refnumber="63A-14-503(2)" start="0">(2)</xref> by phone or electronic means if the members do not discuss any other matters relating to the complaint during the communication.</subsection></section><section number="63A-14-504"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Response to ethics complaint -- Filing -- Form.</catchline><subsection number="63A-14-504(1)"> A respondent shall file a response to a complaint with the commission no later than 20 days after the day on which the respondent receives delivery of the complaint.</subsection><subsection number="63A-14-504(2)"> A respondent shall ensure that the response is in writing and contains the following information: <subsection number="63A-14-504(2)(a)"> the name, address, and telephone number of the respondent;</subsection><subsection number="63A-14-504(2)(b)"> for each alleged violation in the complaint:<subsection number="63A-14-504(2)(b)(i)"> each affirmative defense asserted in response to the allegation, including a general description of each affirmative defense and the facts and circumstances supporting the defense, supported by one or more affidavits, each of which shall comply with the format described in Subsection <xref depth="4" refnumber="63A-14-504(3)" start="0">(3)</xref>; and</subsection><subsection number="63A-14-504(2)(b)(ii)"> the facts and circumstances refuting the allegation, which shall be provided by: <subsection number="63A-14-504(2)(b)(ii)(A)"> copies of official records or documentary evidence; or</subsection><subsection number="63A-14-504(2)(b)(ii)(B)"> one or more affidavits, each of which shall comply with the format described in Subsection <xref depth="4" refnumber="63A-14-504(3)" start="0">(3)</xref>;</subsection></subsection></subsection><subsection number="63A-14-504(2)(c)"> a list of the witnesses that the respondent desires to call, including for each witness:<subsection number="63A-14-504(2)(c)(i)"> the name, address, and, if available, telephone number of the witness;</subsection><subsection number="63A-14-504(2)(c)(ii)"> a brief summary of the testimony to be provided by the witness; and</subsection><subsection number="63A-14-504(2)(c)(iii)"> a specific description of any documents or evidence that the respondent desires the witness to produce;</subsection></subsection><subsection number="63A-14-504(2)(d)"> a statement that the respondent:<subsection number="63A-14-504(2)(d)(i)"> has reviewed the allegations contained in the complaint and the sworn statements and documents attached to the response; and</subsection><subsection number="63A-14-504(2)(d)(ii)"> believes the contents of the response to be true and accurate; and</subsection></subsection><subsection number="63A-14-504(2)(e)"> the signature of the respondent.</subsection></subsection><subsection number="63A-14-504(3)"> An affidavit described in Subsection <xref depth="4" refnumber="63A-14-504(2)(b)" start="0">(2)(b)</xref> shall include: <subsection number="63A-14-504(3)(a)"> the name, address, and telephone number of the affiant;</subsection><subsection number="63A-14-504(3)(b)"> a statement that the affiant has personal knowledge of the facts and circumstances alleged in the affidavit;</subsection><subsection number="63A-14-504(3)(c)"> the facts and circumstances testified to by the affiant;</subsection><subsection number="63A-14-504(3)(d)"> a statement that the affidavit is believed to be true and correct and that false statements are subject to penalties for perjury; and</subsection><subsection number="63A-14-504(3)(e)"> the signature of the affiant.</subsection></subsection><subsection number="63A-14-504(4)"> Within five business days after the day on which the commission receives the response, the commission shall provide copies of the response to: <subsection number="63A-14-504(4)(a)"> each member of the commission; and</subsection><subsection number="63A-14-504(4)(b)"> the first named complainant on the complaint.</subsection></subsection></section></part><part number="63A-14-6"><catchline>Ethics Proceedings</catchline><section number="63A-14-601"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This part is known as "Ethics Proceedings." </section><section number="63A-14-602"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Review of ethics complaint by commission.</catchline><subsection number="63A-14-602(1)"> The scope of the commission's review of a complaint is limited to the alleged violations stated in the complaint.</subsection><subsection number="63A-14-602(2)"> Before holding a meeting for review of a complaint, the chair may schedule a separate meeting of the commission to: <subsection number="63A-14-602(2)(a)"> review a complaint, with or without the attendance of the parties, to determine if the complaint should be dismissed in whole or in part, by means of a majority vote of the commission, because the complaint pleads facts or circumstances against an executive branch elected official that have already been reviewed by the commission;</subsection><subsection number="63A-14-602(2)(b)"> hear motions or arguments from the parties, including hearing motions or arguments relating to dismissal of a complaint, admission of evidence, or procedures; or</subsection><subsection number="63A-14-602(2)(c)"> hold a vote of the commission, with or without the attendance of the parties, on procedural or commission business matters relating to a complaint.</subsection></subsection><subsection number="63A-14-602(3)"><subsection number="63A-14-602(3)(a)"> The commission shall comply with the Utah Rules of Evidence except where the commission determines, by majority vote, that a rule is not compatible with the requirements of this chapter.</subsection><subsection number="63A-14-602(3)(b)"> The chair shall make rulings on admissibility of evidence consistent with the provisions of Section <xref depth="3" refid="C63A-14-S703_1800010118000101" refnumber="63A-14-703" start="0">63A-14-703</xref>.</subsection></subsection><subsection number="63A-14-602(4)"><subsection number="63A-14-602(4)(a)"> The following individuals may be present during the presentation of testimony and evidence to the commission:<subsection number="63A-14-602(4)(a)(i)"> the complainants, except that no more than three complainants may be present at one time;</subsection><subsection number="63A-14-602(4)(a)(ii)"> the complainants' counsel, if applicable;</subsection><subsection number="63A-14-602(4)(a)(iii)"> the respondent;</subsection><subsection number="63A-14-602(4)(a)(iv)"> the respondent's counsel, if applicable;</subsection><subsection number="63A-14-602(4)(a)(v)"> members of the commission;</subsection><subsection number="63A-14-602(4)(a)(vi)"> staff to the commission;</subsection><subsection number="63A-14-602(4)(a)(vii)"> a witness, while testifying before the commission; and</subsection><subsection number="63A-14-602(4)(a)(viii)"> necessary security personnel.</subsection></subsection><subsection number="63A-14-602(4)(b)"> The complainants, respondent, and counsel for a complainant or respondent may be excluded from a portion of the meeting when the commission discusses administrative, procedural, legal, or evidentiary issues by:<subsection number="63A-14-602(4)(b)(i)"> the order of the chair, subject to override as provided in Section <xref depth="3" refid="C63A-14-S703_1800010118000101" refnumber="63A-14-703" start="0">63A-14-703</xref>; or</subsection><subsection number="63A-14-602(4)(b)(ii)"> a majority vote of the commission.</subsection></subsection><subsection number="63A-14-602(4)(c)"> When the commission deliberates at the conclusion of presentation of testimony and evidence, the commission shall ensure that those deliberations are closed to all persons except for the members of the commission and commission staff.</subsection></subsection><subsection number="63A-14-602(5)"> If a majority of the commission determines that a continuance is necessary to obtain further evidence and testimony, accommodate administrative needs, or accommodate the attendance of commission members, witnesses, or a party, the commission may: <subsection number="63A-14-602(5)(a)"> after notice to the parties, adjourn and continue the meeting to a future date and time; and</subsection><subsection number="63A-14-602(5)(b)"> establish that future date and time by majority vote.</subsection></subsection></section><section number="63A-14-603"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Record -- Recording of meetings.</catchline><subsection number="63A-14-603(1)"><subsection number="63A-14-603(1)(a)"> Except as provided in Subsection <xref depth="4" refid="C63A-14-S603_1800010118000101" refnumber="63A-14-603(1)(b)" start="0">(1)(b)</xref>, an individual may not use a camera or other recording device in a meeting authorized by this chapter.</subsection><subsection number="63A-14-603(1)(b)"> The commission shall keep an audio or video recording of all portions of each meeting authorized by this part.</subsection><subsection number="63A-14-603(1)(c)"> If the commission elects, by a majority vote, to release in a public meeting the commission's finding that an allegation in the complaint has merit, the commission may, upon a majority vote of the commission, open the public meeting to cameras or other recording devices.</subsection></subsection><subsection number="63A-14-603(2)"> In addition to the recording required in Subsection <xref depth="4" refid="C63A-14-S603_1800010118000101" refnumber="63A-14-603(1)(b)" start="0">(1)(b)</xref>, the chair shall ensure that a record of the meeting is made, that includes: <subsection number="63A-14-603(2)(a)"> official minutes taken during the meeting, if any;</subsection><subsection number="63A-14-603(2)(b)"> copies of all documents or other items admitted into evidence by the commission;</subsection><subsection number="63A-14-603(2)(c)"> copies of any documents or written orders or rulings issued by the chair or the commission; and</subsection><subsection number="63A-14-603(2)(d)"> any other information that a majority of the commission or the chair directs.</subsection></subsection><subsection number="63A-14-603(3)"> Except for a finding prepared by the commission that is classified as public under Section <xref depth="3" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605" start="0">63A-14-605</xref>, any recording, testimony, evidence, or other record of a meeting authorized by this chapter is a private record under Section <xref depth="3" refid="C63G-2-S302_1800010118000101" refnumber="63G-2-302" start="0">63G-2-302</xref> and may not be disclosed.</subsection></section><section number="63A-14-604"><histories><history>Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Process for making a decision -- Deliberations.</catchline><subsection number="63A-14-604(1)"><subsection number="63A-14-604(1)(a)"> After each party presents a closing argument, the commission shall, at the direction of the chair, begin private deliberations.</subsection><subsection number="63A-14-604(1)(b)"> The deliberations described in Subsection <xref depth="4" refnumber="63A-14-604(1)(a)" start="0">(1)(a)</xref> may be held:<subsection number="63A-14-604(1)(b)(i)"> immediately after conclusion of the closing arguments; or</subsection><subsection number="63A-14-604(1)(b)(ii)"> at a future meeting of the commission, on a date and time determined by a majority of the members of the commission.</subsection></subsection></subsection><subsection number="63A-14-604(2)"><subsection number="63A-14-604(2)(a)"> The chair shall conduct the deliberations.</subsection><subsection number="63A-14-604(2)(b)"> Upon a motion made by a commission member, the commission may exclude commission staff from all or a portion of the deliberations by a majority vote of the commission.</subsection></subsection><subsection number="63A-14-604(3)"><subsection number="63A-14-604(3)(a)"> During deliberations, for each allegation reviewed by the commission, each member shall determine and cast a vote stating whether the allegation is:<subsection number="63A-14-604(3)(a)(i)"> proved, by clear and convincing evidence, to have merit; or</subsection><subsection number="63A-14-604(3)(a)(ii)"> not proved to have merit.</subsection></subsection><subsection number="63A-14-604(3)(b)"> A verbal roll call vote shall be taken on each allegation and each member's vote shall be recorded.</subsection></subsection><subsection number="63A-14-604(4)"><subsection number="63A-14-604(4)(a)"> An allegation is determined to not have merit unless four of the five members of the commission vote that the allegation has merit.</subsection><subsection number="63A-14-604(4)(b)"> An allegation that is not determined to have merit is dismissed.</subsection></subsection><subsection number="63A-14-604(5)"><subsection number="63A-14-604(5)(a)"> Before issuing an order or a finding under Section <xref depth="3" refnumber="63A-14-605" start="0">63A-14-605</xref>, the commission may, upon a majority vote, reconsider and hold a new vote on an allegation.</subsection><subsection number="63A-14-604(5)(b)"> A motion to reconsider a vote may only be made by a member of the commission who voted in favor of the vote to be reconsidered.</subsection></subsection><subsection number="63A-14-604(6)"> At the conclusion of deliberations, the commission shall prepare an order or a finding in accordance with Section <xref depth="3" refnumber="63A-14-605" start="0">63A-14-605</xref>.</subsection><subsection number="63A-14-604(7)"> The commission may not find that an allegation has merit if the allegation is based on an act by an individual under the authority of the executive branch elected official, unless the commission finds, by clear and convincing evidence, that the executive branch elected official: <subsection number="63A-14-604(7)(a)"> encouraged, condoned, or ordered the act;</subsection><subsection number="63A-14-604(7)(b)"><subsection number="63A-14-604(7)(b)(i)"> before the individual engaged in the act, knew or should have known that the individual was likely to engage in the act; and</subsection><subsection number="63A-14-604(7)(b)(ii)"> failed to take appropriate action to prevent the act;</subsection></subsection><subsection number="63A-14-604(7)(c)"><subsection number="63A-14-604(7)(c)(i)"> while the individual engaged in the act, knew or should have known that the individual was engaging in the act; and</subsection><subsection number="63A-14-604(7)(c)(ii)"> failed to take appropriate action to stop the act; or</subsection></subsection><subsection number="63A-14-604(7)(d)"><subsection number="63A-14-604(7)(d)(i)"> after the individual engaged in the act, knew or should have known that the individual engaged in the act; and</subsection><subsection number="63A-14-604(7)(d)(ii)"> failed to take appropriate action in response to the act.</subsection></subsection></subsection><subsection number="63A-14-604(8)"> The commission may not find that an allegation has merit if the allegation is based on the failure of an individual under the authority of the executive branch elected official to act, unless the commission finds, by clear and convincing evidence, that the executive branch elected official: <subsection number="63A-14-604(8)(a)"> encouraged, condoned, or ordered the failure to act;</subsection><subsection number="63A-14-604(8)(b)"><subsection number="63A-14-604(8)(b)(i)"> before the individual failed to act, knew or should have known that the individual was likely to fail to act; and</subsection><subsection number="63A-14-604(8)(b)(ii)"> failed to take appropriate action to prevent the failure to act;</subsection></subsection><subsection number="63A-14-604(8)(c)"><subsection number="63A-14-604(8)(c)(i)"> while the individual was failing to act, knew or should have known that the individual was failing to act; and</subsection><subsection number="63A-14-604(8)(c)(ii)"> failed to take appropriate action to prevent the failure to act; or</subsection></subsection><subsection number="63A-14-604(8)(d)"><subsection number="63A-14-604(8)(d)(i)"> after the individual failed to act, knew or should have known that the individual failed to act; and</subsection><subsection number="63A-14-604(8)(d)(ii)"> failed to take appropriate action in response to the failure to act.</subsection></subsection></subsection></section><section number="63A-14-605"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Order or finding of merit by the commission.</catchline><subsection number="63A-14-605(1)"> If the commission determines that all allegations in the complaint are without merit, the commission shall: <subsection number="63A-14-605(1)(a)"> issue and enter into the record an order that the complaint is dismissed because no allegations in the complaint were found to have merit;</subsection><subsection number="63A-14-605(1)(b)"> classify all recordings, testimony, evidence, orders, findings, and other records directly relating to the meetings authorized by this part as private records under Section <xref depth="3" refid="C63G-2-S302_1800010118000101" refnumber="63G-2-302" start="0">63G-2-302</xref>;</subsection><subsection number="63A-14-605(1)(c)"> provide notice of the determination, in a manner determined by a majority vote of the commission, to:<subsection number="63A-14-605(1)(c)(i)"> the respondent; and</subsection><subsection number="63A-14-605(1)(c)(ii)"> the first complainant named on the complaint; and</subsection></subsection><subsection number="63A-14-605(1)(d)"> provide notice to each person named in Subsection <xref depth="4" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605(1)(c)" start="0">(1)(c)</xref> that, under the provisions of Section <xref depth="3" refid="C63A-14-S403_1800010118000101" refnumber="63A-14-403" start="0">63A-14-403</xref> and other provisions of this chapter, a person who discloses the findings of the commission in violation of any provision of this chapter is in contempt of the commission and is subject to penalties for contempt.</subsection></subsection><subsection number="63A-14-605(2)"> If the commission determines that one or more of the allegations in the complaint have merit, the commission shall: <subsection number="63A-14-605(2)(a)"> if one or more allegations were not found to have merit, enter into the record an order dismissing the allegations that were found not to have merit;</subsection><subsection number="63A-14-605(2)(b)"> within 30 business days after the day on which the commission makes the determination, prepare a written finding, for submission to the Legislature, that:<subsection number="63A-14-605(2)(b)(i)"> lists the name of each complainant;</subsection><subsection number="63A-14-605(2)(b)(ii)"> lists the name of the respondent;</subsection><subsection number="63A-14-605(2)(b)(iii)"> states the date of the finding;</subsection><subsection number="63A-14-605(2)(b)(iv)"> for each allegation that was found to have merit: <subsection number="63A-14-605(2)(b)(iv)(A)"> describes the high crime, misdemeanor, or malfeasance in office allegedly committed by the respondent;</subsection><subsection number="63A-14-605(2)(b)(iv)(B)"> states the number and names of commission members who voted that the allegation has merit and the number and names of commission members who voted that the allegation does not have merit;</subsection><subsection number="63A-14-605(2)(b)(iv)(C)"> subject to Subsection <xref depth="4" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605(3)" start="0">(3)</xref>, at the option of those members voting that the allegation has merit, includes a statement by one or all of those members stating the reasons that the members voted that the allegation has merit; and</subsection><subsection number="63A-14-605(2)(b)(iv)(D)"> subject to Subsection <xref depth="4" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605(3)" start="0">(3)</xref>, at the option of those members who voted that the allegation does not have merit, includes a statement by one or all of those members stating the reasons that the members voted that the allegation does not have merit;</subsection></subsection><subsection number="63A-14-605(2)(b)(v)"> contains any general statement that is adopted for inclusion in the finding by a majority of the members of the commission;</subsection><subsection number="63A-14-605(2)(b)(vi)"> describes the allegations found by the commission to have merit;</subsection><subsection number="63A-14-605(2)(b)(vii)"> states the name of each member of the commission; and</subsection><subsection number="63A-14-605(2)(b)(viii)"> is signed by each member of the commission;</subsection></subsection><subsection number="63A-14-605(2)(c)"> direct staff to publicly release the finding, the complaint, and the response, subject to the redaction of any allegations that were dismissed; and</subsection><subsection number="63A-14-605(2)(d)"> classify all other recordings, testimony, evidence, orders, findings, and other records directly relating to the meetings authorized by this chapter as private records under Section <xref depth="3" refid="C63G-2-S302_1800010118000101" refnumber="63G-2-302" start="0">63G-2-302</xref>.</subsection></subsection><subsection number="63A-14-605(3)"> A statement described in Subsection <xref depth="4" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605(2)(b)(iv)(C)" start="0">(2)(b)(iv)(C)</xref> or <xref depth="4" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605(2)(b)(iv)(D)" start="0">(D)</xref> may not cite specific evidence, specific testimony, or specific witnesses.</subsection><subsection number="63A-14-605(4)"> The commission shall ensure that, within five business days after the day on which the commission finishes preparing the written finding described in Subsection <xref depth="4" refid="C63A-14-S605_1800010118000101" refnumber="63A-14-605(2)(b)" start="0">(2)(b)</xref>: <subsection number="63A-14-605(4)(a)"> the complaint and the response are redacted to remove references to the allegations found by the commission to be without merit;</subsection><subsection number="63A-14-605(4)(b)"> a copy of the finding is made publicly available and provided to:<subsection number="63A-14-605(4)(b)(i)"> the respondent;</subsection><subsection number="63A-14-605(4)(b)(ii)"> the first complainant named on the complaint;</subsection><subsection number="63A-14-605(4)(b)(iii)"> the speaker of the House of Representatives;</subsection><subsection number="63A-14-605(4)(b)(iv)"> the president of the Senate; and</subsection><subsection number="63A-14-605(4)(b)(v)"> the governor; and</subsection></subsection><subsection number="63A-14-605(4)(c)"> the following documents are made publicly available and are provided to the speaker of the House of Representatives and the president of the Senate:<subsection number="63A-14-605(4)(c)(i)"> a cover letter generally describing the allegations in the edited complaint that are found by the commission to have merit;</subsection><subsection number="63A-14-605(4)(c)(ii)"> a copy of the edited complaint;</subsection><subsection number="63A-14-605(4)(c)(iii)"> a copy of the edited response; and</subsection><subsection number="63A-14-605(4)(c)(iv)"> a copy of the finding.</subsection></subsection></subsection></section><section number="63A-14-606"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Comments on complaint under review by Legislature.</catchline><subsection number="63A-14-606(1)"> Except as provided in Subsection <xref depth="4" refid="C63A-14-S606_1800010118000101" refnumber="63A-14-606(2)" start="0">(2)</xref>, while a complaint is under review by the Legislature, a member of the commission may not comment publicly or privately about the commission's decision, reasoning, or other matters relating to the ethics complaint, but may provide or refer a questioner to the commission's written finding.</subsection><subsection number="63A-14-606(2)"> Subsection <xref depth="4" refid="C63A-14-S606_1800010118000101" refnumber="63A-14-606(1)" start="0">(1)</xref> does not prohibit statements made: <subsection number="63A-14-606(2)(a)"> to an individual authorized by the Legislature to conduct an investigation for the purpose of assisting the Legislature in conducting proceedings related to impeachment or removal from office;</subsection><subsection number="63A-14-606(2)(b)"> to a legislative committee, the House, or the Senate in relation to proceedings for impeachment or trial of impeachment; or</subsection><subsection number="63A-14-606(2)(c)"> as part of a criminal investigation.</subsection></subsection></section></part><part number="63A-14-7"><catchline>General Provisions Governing Hearings on Ethics Complaints</catchline><section number="63A-14-701"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Title.</catchline><tab/>This part is known as "General Provisions Governing Hearings on Ethics Complaints." </section><section number="63A-14-702"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>General procedures for conducting a hearing on an ethics complaint.</catchline><subsection number="63A-14-702(1)"> In conducting a hearing on a complaint, the commission shall comply with the following process in the order specified: <subsection number="63A-14-702(1)(a)"> introduction and instructions for procedure and process, at the discretion of the chair;</subsection><subsection number="63A-14-702(1)(b)"> procedural motions, adoption of evidentiary standards, or other general matters;</subsection><subsection number="63A-14-702(1)(c)"> complainants' opening argument, to be presented by a complainant or complainants' counsel;</subsection><subsection number="63A-14-702(1)(d)"> complainants' presentation of evidence and witnesses in support of allegations in the complaint;</subsection><subsection number="63A-14-702(1)(e)"> consideration of motions to dismiss the complaint or motions for a directed verdict, as applicable;</subsection><subsection number="63A-14-702(1)(f)"> respondent's opening argument, to be presented by the respondent or respondent's counsel;</subsection><subsection number="63A-14-702(1)(g)"> respondent's presentation of evidence and witnesses refuting the allegations in the complaint;</subsection><subsection number="63A-14-702(1)(h)"> presentation of rebuttal evidence and witnesses by the complainants, at the discretion of the chair;</subsection><subsection number="63A-14-702(1)(i)"> presentation of rebuttal evidence and witnesses by the respondent, at the discretion of the chair;</subsection><subsection number="63A-14-702(1)(j)"> complainants' closing argument, to be presented by a complainant or complainants' counsel;</subsection><subsection number="63A-14-702(1)(k)"> respondent's closing argument, to be presented by the respondent or respondent's counsel;</subsection><subsection number="63A-14-702(1)(l)"> deliberations by the commission; and</subsection><subsection number="63A-14-702(1)(m)"> adoption of the commission's findings.</subsection></subsection><subsection number="63A-14-702(2)"> The commission may, in extraordinary circumstances, and consistent with due process considerations, vary the order described in Subsection <xref depth="4" refid="C63A-14-S702_1800010118000101" refnumber="63A-14-702(1)" start="0">(1)</xref> by majority vote and by providing notice to the parties.</subsection><subsection number="63A-14-702(3)"> In addition to witnesses or evidence subpoenaed at the request of a complainant or a respondent, the chair or the commission may, consistent with due process considerations, subpoena and schedule the examination of witnesses or evidence that the chair or the commission determines will assist the commission in making a determination on the merits of the complaint.</subsection></section><section number="63A-14-703"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Chair as presiding judge.</catchline><subsection number="63A-14-703(1)"> Except as expressly provided otherwise in this chapter, the chair is vested with the power to direct the commission during meetings authorized by this chapter.</subsection><subsection number="63A-14-703(2)"> Except as otherwise provided in this chapter, the commission may overrule a decision of the chair if: <subsection number="63A-14-703(2)(a)"> a member of the commission:<subsection number="63A-14-703(2)(a)(i)"> states that the member desires to overrule the decision of the chair; and</subsection><subsection number="63A-14-703(2)(a)(ii)"> states the basis for the member's objection to the decision of the chair; and</subsection></subsection><subsection number="63A-14-703(2)(b)"> a majority of the commission votes to overrule the decision of the chair.</subsection></subsection><subsection number="63A-14-703(3)"> The chair may set time limitations on any part of a meeting authorized by this chapter.</subsection></section><section number="63A-14-704"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Subpoena powers.</catchline><subsection number="63A-14-704(1)"> For all proceedings authorized by this chapter, the commission may issue a subpoena to: <subsection number="63A-14-704(1)(a)"> require the attendance of a witness; or</subsection><subsection number="63A-14-704(1)(b)"> direct the production of evidence.</subsection></subsection><subsection number="63A-14-704(2)"> The commission shall issue a subpoena under this section: <subsection number="63A-14-704(2)(a)"> as required under Section <xref depth="3" refid="C63A-14-S706_1800010118000101" refnumber="63A-14-706" start="0">63A-14-706</xref>;</subsection><subsection number="63A-14-704(2)(b)"> at the direction of the chair, if the chair determines that the testimony or evidence is relevant to the review of a complaint; or</subsection><subsection number="63A-14-704(2)(c)"> upon a vote of a majority of the commission members.</subsection></subsection></section><section number="63A-14-705"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Contempt of the commission -- Enforcement.</catchline><subsection number="63A-14-705(1)"> Except as provided in Subsection <xref depth="4" refid="C63A-14-S705_1800010118000101" refnumber="63A-14-705(9)" start="0">(9)</xref>, the following actions constitute contempt of the commission: <subsection number="63A-14-705(1)(a)"> disobedience to a direction of the commission or the chair in relation to actions and proceedings under this chapter;</subsection><subsection number="63A-14-705(1)(b)"> failure to answer a question during a commission meeting when directed to answer a question by:<subsection number="63A-14-705(1)(b)(i)"> the chair, unless the direction is overridden by the commission under Section <xref depth="3" refid="C63A-14-S703_1800010118000101" refnumber="63A-14-703" start="0">63A-14-703</xref>; or</subsection><subsection number="63A-14-705(1)(b)(ii)"> a majority of the members of the commission;</subsection></subsection><subsection number="63A-14-705(1)(c)"> failure to comply with a subpoena or other order issued under the authority of this chapter;</subsection><subsection number="63A-14-705(1)(d)"> violation of the provisions of Subsection <xref depth="4" refid="C63A-14-S403_1800010118000101" refnumber="63A-14-403(1)" start="0">63A-14-403(1)</xref>;</subsection><subsection number="63A-14-705(1)(e)"> violation of the communication provisions described in Section <xref depth="3" refid="C63A-14-S707_1800010118000101" refnumber="63A-14-707" start="0">63A-14-707</xref>;</subsection><subsection number="63A-14-705(1)(f)"> violation of a request to comply with a provision of this chapter by the chair or a majority of the members of the commission; or</subsection><subsection number="63A-14-705(1)(g)"> any other ground that is specified in statute or recognized at common law.</subsection></subsection><subsection number="63A-14-705(2)"> The following persons may authorize an enforcement action against a person in contempt of the commission under the provisions of this chapter: <subsection number="63A-14-705(2)(a)"> the chair, subject to the provisions of Section <xref depth="3" refid="C63A-14-S703_1800010118000101" refnumber="63A-14-703" start="0">63A-14-703</xref>; or</subsection><subsection number="63A-14-705(2)(b)"> a majority of the members of the commission;</subsection></subsection><subsection number="63A-14-705(3)"> If a person that is the subject of a subpoena issued under this chapter fails to comply with the subpoena, refuses to testify to a matter upon which the person may be lawfully interrogated, or is otherwise in contempt of the commission, the commission or the chair may: <subsection number="63A-14-705(3)(a)"> file in district court a motion for an order to compel obedience to a subpoena or a lawful order of the commission or the chair;</subsection><subsection number="63A-14-705(3)(b)"> file in district court a motion for an order to show cause why the penalties established in <xref depth="2" refid="C78B-6-P3_1800010118000101" refnumber="78B-6-3" start="0">Title 78B, Chapter 6, Part 3, Contempt</xref>, should not be imposed upon the person for contempt of the commission; or</subsection><subsection number="63A-14-705(3)(c)"> pursue other remedies against a person in contempt of the commission.</subsection></subsection><subsection number="63A-14-705(4)"> The court shall expedite the hearing and decision on a motion described in Subsection <xref depth="4" refid="C63A-14-S705_1800010118000101" refnumber="63A-14-705(3)" start="0">(3)</xref>.</subsection><subsection number="63A-14-705(5)"> A court may: <subsection number="63A-14-705(5)(a)"> order the person named in the subpoena, or subject to an order, to comply with the subpoena or order; or</subsection><subsection number="63A-14-705(5)(b)"> impose any penalties authorized by <xref depth="2" refid="C78B-6-P3_1800010118000101" refnumber="78B-6-3" start="0">Title 78B, Chapter 6, Part 3, Contempt</xref>, upon the person named in the subpoena, subject to the order, or otherwise held in contempt of the commission.</subsection></subsection><subsection number="63A-14-705(6)"><subsection number="63A-14-705(6)(a)"> If a subpoena issued under this chapter requires the production of accounts, books, papers, documents, or other tangible items, the person to whom the subpoena is directed may petition a district court to quash or modify the subpoena at or before the time specified in the subpoena for compliance.</subsection><subsection number="63A-14-705(6)(b)"> The commission or the chair may respond to a motion to quash or modify a subpoena by taking an action described in Subsection <xref depth="4" refid="C63A-14-S705_1800010118000101" refnumber="63A-14-705(3)" start="0">(3)</xref>.</subsection><subsection number="63A-14-705(6)(c)"> If the court finds that a subpoena requiring the production of accounts, books, papers, documents, or other tangible items is unreasonable or oppressive, the court may quash or modify the subpoena.</subsection></subsection><subsection number="63A-14-705(7)"> Nothing in this section prevents the commission or the chair from seeking an extraordinary writ to remedy contempt of the commission.</subsection><subsection number="63A-14-705(8)"> A party aggrieved by a decision of a court under this section may appeal that action directly to the Utah Supreme Court.</subsection><subsection number="63A-14-705(9)"> An individual is not in contempt of the commission if the person's disobedience or failure to comply with a provision of Subsection <xref depth="4" refid="C63A-14-S705_1800010118000101" refnumber="63A-14-705(1)" start="0">(1)</xref> is due to a valid invocation of the person's Fifth Amendment right against self-incrimination.</subsection></section><section number="63A-14-706"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Testimony and examination of witnesses -- Oath -- Procedure -- Contempt.</catchline><subsection number="63A-14-706(1)"> The chair shall ensure that each witness listed in a complaint and response is subpoenaed for appearance at the hearing unless: <subsection number="63A-14-706(1)(a)"> the witness is unable to be properly identified or located; or</subsection><subsection number="63A-14-706(1)(b)"> service is otherwise determined to be impracticable.</subsection></subsection><subsection number="63A-14-706(2)"> The chair shall determine the scheduling and order of witnesses and presentation of evidence.</subsection><subsection number="63A-14-706(3)"> The commission may, by majority vote: <subsection number="63A-14-706(3)(a)"> overrule the chair's decision not to subpoena a witness under Subsection <xref depth="4" refid="C63A-14-S706_1800010118000101" refnumber="63A-14-706(1)" start="0">(1)</xref>;</subsection><subsection number="63A-14-706(3)(b)"> modify the chair's determination on the scheduling and order of witnesses, and the presentation of evidence, under Subsection <xref depth="4" refid="C63A-14-S706_1800010118000101" refnumber="63A-14-706(2)" start="0">(2)</xref>;</subsection><subsection number="63A-14-706(3)(c)"> decline to hear or call a witness who is requested by a complainant or a respondent;</subsection><subsection number="63A-14-706(3)(d)"> decline to review or consider evidence submitted in relation to an ethics complaint; or</subsection><subsection number="63A-14-706(3)(e)"> request and subpoena witnesses or evidence according to the procedures of Section <xref depth="3" refid="C63A-14-S704_1800010118000101" refnumber="63A-14-704" start="0">63A-14-704</xref>.</subsection></subsection><subsection number="63A-14-706(4)"><subsection number="63A-14-706(4)(a)"> Each witness shall testify under oath.</subsection><subsection number="63A-14-706(4)(b)"> The chair or the chair's designee shall administer the oath to each witness.</subsection></subsection><subsection number="63A-14-706(5)"> After the oath is administered to a witness, the chair shall direct testimony as follows: <subsection number="63A-14-706(5)(a)"> allow the party that called the witness, or that party's counsel, to question the witness;</subsection><subsection number="63A-14-706(5)(b)"> allow the opposing party, or the opposing party's counsel, to cross-examine the witness;</subsection><subsection number="63A-14-706(5)(c)"> allow additional questioning by a party or a party's counsel as appropriate;</subsection><subsection number="63A-14-706(5)(d)"> give commission members the opportunity to question the witness; and</subsection><subsection number="63A-14-706(5)(e)"> as appropriate, allow further examination of the witness by the commission, or the parties or their counsel.</subsection></subsection><subsection number="63A-14-706(6)"><subsection number="63A-14-706(6)(a)"> If a witness, a party, or a party's counsel objects to a question, the chair shall:<subsection number="63A-14-706(6)(a)(i)"> direct the witness to answer; or</subsection><subsection number="63A-14-706(6)(a)(ii)"> rule that the witness is not required to answer the question.</subsection></subsection><subsection number="63A-14-706(6)(b)"> If a witness declines to answer a question after the chair or a majority of the commission determines that the witness is required to answer the question, the witness may be held in contempt in accordance with the provisions of Section <xref depth="3" refid="C63A-14-S705_1800010118000101" refnumber="63A-14-705" start="0">63A-14-705</xref>.</subsection></subsection><subsection number="63A-14-706(7)"><subsection number="63A-14-706(7)(a)"> The chair or a majority of the members of the commission may direct a witness to furnish any relevant evidence for consideration if the witness brings the material voluntarily or was required to bring the material by subpoena.</subsection><subsection number="63A-14-706(7)(b)"> If a witness declines to provide evidence in response to a subpoena, the witness may be held in contempt under Section <xref depth="3" refid="C63A-14-S705_1800010118000101" refnumber="63A-14-705" start="0">63A-14-705</xref>.</subsection></subsection></section><section number="63A-14-707"><histories><history>Enacted by Chapter <modchap sess="2013GS">426</modchap>, 2013 General Session</history><modyear>2013</modyear></histories><catchline>Communications of commission members.</catchline><subsection number="63A-14-707(1)"> As used in this section, "third party" means a person who is not a member of the commission or staff to the commission.</subsection><subsection number="63A-14-707(2)"> While a complaint is under review by the commission, a member of the commission may not initiate, engage in, or consider any communications concerning the complaint with a third party unless: <subsection number="63A-14-707(2)(a)"> the communication is expressly permitted under the procedures established by this chapter; or</subsection><subsection number="63A-14-707(2)(b)"> the communication is made by the third party, in writing, simultaneously to:<subsection number="63A-14-707(2)(b)(i)"> all members of the commission; and</subsection><subsection number="63A-14-707(2)(b)(ii)"> a staff member of the commission.</subsection></subsection></subsection><subsection number="63A-14-707(3)"> While the commission is reviewing a complaint under this chapter, a commission member may communicate outside of the meetings or deliberations with another member of, or staff to, the commission, if the member's communication does not materially compromise the member's responsibility to independently review and make decisions in relation to the complaint.</subsection></section><section number="63A-14-708"><histories><history>Amended by Chapter <modchap sess="2019GS">432</modchap>, 2019 General Session</history><modyear>2019</modyear></histories><catchline>Attorney fees and costs.</catchline><subsection number="63A-14-708(1)"> A complainant: <subsection number="63A-14-708(1)(a)"> may, but is not required to, retain legal representation during the complaint review process; and</subsection><subsection number="63A-14-708(1)(b)"> is responsible for payment of the complainant's attorney fees and costs incurred.</subsection></subsection><subsection number="63A-14-708(2)"> A respondent: <subsection number="63A-14-708(2)(a)"> may, but is not required to, retain legal representation during the complaint review process; and</subsection><subsection number="63A-14-708(2)(b)"> except as provided in Subsection <xref depth="4" refnumber="63A-14-708(3)" start="0">(3)</xref>, is responsible for payment of the respondent's attorney fees and costs incurred.</subsection></subsection><subsection number="63A-14-708(3)"><subsection number="63A-14-708(3)(a)"> If the commission determines that all allegations in the complaint are without merit, the respondent may file a request with the Executive Appropriations Committee of the Legislature for the payment of reasonable attorney fees and costs for legal representation during the complaint review process.</subsection><subsection number="63A-14-708(3)(b)"> If the Executive Appropriations Committee of the Legislature receives a request described in Subsection <xref depth="4" refnumber="63A-14-708(3)(a)" start="0">(3)(a)</xref>, the Legislature may appropriate money to reimburse the respondent for some or all of the reasonable attorney fees and costs described in Subsection <xref depth="4" refnumber="63A-14-708(3)(a)" start="0">(3)(a)</xref>.</subsection></subsection><subsection number="63A-14-708(4)"> An attorney who participates in a hearing before the commission shall comply with: <subsection number="63A-14-708(4)(a)"> the Rules of Professional Conduct established by the Utah Supreme Court;</subsection><subsection number="63A-14-708(4)(b)"> the procedures and requirements of this chapter; and</subsection><subsection number="63A-14-708(4)(c)"> the directions of the chair and the commission.</subsection></subsection><subsection number="63A-14-708(5)"> A violation of Subsection <xref depth="4" refnumber="63A-14-708(4)" start="0">(4)</xref> may constitute: <subsection number="63A-14-708(5)(a)"> contempt of the commission under Section <xref depth="3" refnumber="63A-14-705" start="0">63A-14-705</xref>; or</subsection><subsection number="63A-14-708(5)(b)"> a violation of the Rules of Professional Conduct, subject to enforcement by the Utah State Bar.</subsection></subsection></section></part></chapter><chapter number="63A-15"><catchline>Political Subdivisions Ethics Review Commission</catchline><part number="63A-15-1"><catchline>General Provisions</catchline><section number="63A-15-101"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Title.</catchline><tab/>This chapter is known as "Political Subdivisions Ethics Review Commission."</section><section number="63A-15-102"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline><subsection number="63A-15-102(1)">"Commission" means the Political Subdivisions Ethics Review Commission established in Section <xref depth="3" refnumber="63A-15-201" start="0">63A-15-201</xref>.</subsection><subsection number="63A-15-102(2)">"Complainant" means a person who files a complaint in accordance with Section <xref depth="3" refnumber="63A-15-501" start="0">63A-15-501</xref>.</subsection><subsection number="63A-15-102(3)">"Ethics violation" means a violation of:<subsection number="63A-15-102(3)(a)"><xref depth="2" refnumber="10-3-13" start="0">Title 10, Chapter 3, Part 13, Municipal Officers' and Employees' Ethics Act</xref>;</subsection><subsection number="63A-15-102(3)(b)">Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers; or</subsection><subsection number="63A-15-102(3)(c)"><xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>.</subsection></subsection><subsection number="63A-15-102(4)">"Local political subdivision ethics commission" means an ethics commission established by a political subdivision within the political subdivision or with another political subdivision by interlocal agreement in accordance with Section <xref depth="3" refnumber="63A-15-103" start="0">63A-15-103</xref>.</subsection><subsection number="63A-15-102(5)">"Political subdivision" means a county, municipality, school district, community reinvestment agency, special district, special service district, an entity created by an interlocal agreement adopted under <xref depth="1" refnumber="11-13" start="0">Title 11, Chapter 13, Interlocal Cooperation Act</xref>, a local building authority, or any other governmental subdivision or public corporation.</subsection><subsection number="63A-15-102(6)"><subsection number="63A-15-102(6)(a)">"Political subdivision employee" means a person who is:<subsection number="63A-15-102(6)(a)(i)"><subsection number="63A-15-102(6)(a)(i)(A)">in a municipality, employed as a city manager or non-elected chief executive on a full or part-time basis; or</subsection><subsection number="63A-15-102(6)(a)(i)(B)">employed as the non-elected chief executive by a political subdivision other than a municipality on a full or part-time basis; and</subsection></subsection><subsection number="63A-15-102(6)(a)(ii)">subject to:<subsection number="63A-15-102(6)(a)(ii)(A)"><xref depth="2" refnumber="10-3-13" start="0">Title 10, Chapter 3, Part 13, Municipal Officers' and Employees' Ethics Act</xref>;</subsection><subsection number="63A-15-102(6)(a)(ii)(B)">Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers; or</subsection><subsection number="63A-15-102(6)(a)(ii)(C)"><xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>.</subsection></subsection></subsection><subsection number="63A-15-102(6)(b)">"Political subdivision employee" does not include:<subsection number="63A-15-102(6)(b)(i)">a person who is a political subdivision officer;</subsection><subsection number="63A-15-102(6)(b)(ii)">an employee of a state entity; or</subsection><subsection number="63A-15-102(6)(b)(iii)">a legislative employee as defined in Section <xref depth="3" refnumber="67-16-3" start="0">67-16-3</xref>.</subsection></subsection></subsection><subsection number="63A-15-102(7)">"Political subdivision governing body" means:<subsection number="63A-15-102(7)(a)">for a county, the county legislative body as defined in Section <xref depth="3" refnumber="68-3-12.5" start="0">68-3-12.5</xref>;</subsection><subsection number="63A-15-102(7)(b)">for a municipality, the council of the city or town;</subsection><subsection number="63A-15-102(7)(c)">for a school district, the local board of education described in Section <xref depth="3" refnumber="53G-4-201" start="0">53G-4-201</xref>;</subsection><subsection number="63A-15-102(7)(d)">for a community reinvestment agency, the agency board described in Section <xref depth="3" refnumber="17C-1-203" start="0">17C-1-203</xref>;</subsection><subsection number="63A-15-102(7)(e)">for a special district, the board of trustees described in Section <xref depth="3" refnumber="17B-1-301" start="0">17B-1-301</xref>;</subsection><subsection number="63A-15-102(7)(f)">for a special service district:<subsection number="63A-15-102(7)(f)(i)">the legislative body of the county, city, or town that established the special service district, if no administrative control board has been appointed under Section <xref depth="3" refnumber="17D-1-301" start="0">17D-1-301</xref>; or</subsection><subsection number="63A-15-102(7)(f)(ii)">the administrative control board of the special service district, if an administrative control board has been appointed under Section <xref depth="3" refnumber="17D-1-301" start="0">17D-1-301</xref>;</subsection></subsection><subsection number="63A-15-102(7)(g)">for an entity created by an interlocal agreement, the governing body of an interlocal entity, as defined in Section <xref depth="3" refnumber="11-13-103" start="0">11-13-103</xref>;</subsection><subsection number="63A-15-102(7)(h)">for a local building authority, the governing body, as defined in Section <xref depth="3" refnumber="17D-2-102" start="0">17D-2-102</xref>, that creates the local building authority; or</subsection><subsection number="63A-15-102(7)(i)">for any other governmental subdivision or public corporation, the board or other body authorized to make executive and management decisions for the subdivision or public corporation.</subsection></subsection><subsection number="63A-15-102(8)"><subsection number="63A-15-102(8)(a)">"Political subdivision officer" means a person elected in a political subdivision who is subject to:<subsection number="63A-15-102(8)(a)(i)"><xref depth="2" refnumber="10-3-13" start="0">Title 10, Chapter 3, Part 13, Municipal Officers' and Employees' Ethics Act</xref>;</subsection><subsection number="63A-15-102(8)(a)(ii)">Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers; or</subsection><subsection number="63A-15-102(8)(a)(iii)"><xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>.</subsection></subsection><subsection number="63A-15-102(8)(b)">"Political subdivision officer" does not include:<subsection number="63A-15-102(8)(b)(i)">a person elected or appointed to a state entity;</subsection><subsection number="63A-15-102(8)(b)(ii)">the governor;</subsection><subsection number="63A-15-102(8)(b)(iii)">the lieutenant governor;</subsection><subsection number="63A-15-102(8)(b)(iv)">a member or member-elect of either house of the Legislature; or</subsection><subsection number="63A-15-102(8)(b)(v)">a member of Utah's congressional delegation.</subsection></subsection></subsection><subsection number="63A-15-102(9)">"Respondent" means a person who files a response in accordance with Section <xref depth="3" refnumber="63A-15-604" start="0">63A-15-604</xref>.</subsection></section><section number="63A-15-103"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Local ethics commission permitted -- Filing requirements.</catchline><subsection number="63A-15-103(1)">A political subdivision, other than a municipality described in Section <xref depth="3" refnumber="10-3-1311" start="0">10-3-1311</xref>, a county described in Section <xref depth="3" refnumber="17-70-511">17-70-511</xref>, or a school district may establish a local political subdivision ethics commission within the political subdivision to review a complaint against a political subdivision officer or employee subject to <xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>.</subsection><subsection number="63A-15-103(2)">A political subdivision other than a school district may enter into an interlocal agreement with another political subdivision, in accordance with <xref depth="1" refnumber="11-13" start="0">Title 11, Chapter 13, Interlocal Cooperation Act</xref>, to establish a local political subdivision ethics commission to review a complaint against a political subdivision officer or employee subject to <xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>.</subsection><subsection number="63A-15-103(3)"><subsection number="63A-15-103(3)(a)">A person filing a complaint for an ethics violation of <xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>, shall file the complaint with:<subsection number="63A-15-103(3)(a)(i)">a local political subdivision ethics commission, if the political subdivision has established a local political subdivision ethics commission under Subsection <xref depth="4" refnumber="63A-15-103(1)" start="0">(1)</xref> or <xref depth="4" refnumber="63A-15-103(2)" start="0">(2)</xref>; or</subsection><subsection number="63A-15-103(3)(a)(ii)">the commission if the political subdivision has not established a local political subdivision ethics commission or is a school district.</subsection></subsection><subsection number="63A-15-103(3)(b)">A political subdivision that receives a complaint described in Subsection <xref depth="4" refnumber="63A-15-103(3)(a)" start="0">(3)(a)</xref> may:<subsection number="63A-15-103(3)(b)(i)">accept the complaint if the political subdivision has established a local political subdivision ethics commission in accordance with Subsection <xref depth="4" refnumber="63A-15-103(1)" start="0">(1)</xref> or <xref depth="4" refnumber="63A-15-103(2)" start="0">(2)</xref>; or</subsection><subsection number="63A-15-103(3)(b)(ii)">forward the complaint to the commission:<subsection number="63A-15-103(3)(b)(ii)(A)">regardless of whether the political subdivision has established a local political subdivision ethics commission;</subsection><subsection number="63A-15-103(3)(b)(ii)(B)">if the political subdivision has not established a local political subdivision ethics commission; or</subsection><subsection number="63A-15-103(3)(b)(ii)(C)">if the complaint is regarding a member of a local school board as defined in Section <xref depth="3" refnumber="53E-1-102" start="0">53E-1-102</xref>.</subsection></subsection></subsection></subsection></section></part><part number="63A-15-2"><catchline>Political Subdivisions Ethics Review Commission</catchline><section number="63A-15-201"><histories><history>Amended by Chapter <modchap sess="2024GS">529</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Commission established -- Membership.</catchline><subsection number="63A-15-201(1)">There is established a Political Subdivisions Ethics Review Commission.</subsection><subsection number="63A-15-201(2)">The commission is composed of seven individuals, each of whom is registered to vote in this state and appointed by the governor with the advice and consent of the Senate, as follows:<subsection number="63A-15-201(2)(a)">one member who has served, but no longer serves, as a judge of a court of record in this state;</subsection><subsection number="63A-15-201(2)(b)">one member who has served as a mayor or municipal council member no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(c)">one member who has served as a member of a local board of education no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(d)">two members who are lay persons; and</subsection><subsection number="63A-15-201(2)(e)">two members, each of whom is one of the following:<subsection number="63A-15-201(2)(e)(i)">a municipal mayor no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(e)(ii)">a municipal council member no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(e)(iii)">a county mayor no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(e)(iv)">a county commissioner no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(e)(v)">a special service district administrative control board member no more recently than four years before the date of appointment;</subsection><subsection number="63A-15-201(2)(e)(vi)">a special district board of trustees member no more recently than four years before the date of appointment; or</subsection><subsection number="63A-15-201(2)(e)(vii)">a judge who has served, but no longer serves, as a judge of a court of record in this state.</subsection></subsection></subsection><subsection number="63A-15-201(3)"><subsection number="63A-15-201(3)(a)">A member of the commission may not, during the member's term of office on the commission, act or serve as:<subsection number="63A-15-201(3)(a)(i)">a political subdivision officer;</subsection><subsection number="63A-15-201(3)(a)(ii)">a political subdivision employee;</subsection><subsection number="63A-15-201(3)(a)(iii)">an agency head as defined in Section <xref depth="3" refnumber="67-16-3">67-16-3</xref>;</subsection><subsection number="63A-15-201(3)(a)(iv)">a lobbyist as defined in Section <xref depth="3" refnumber="36-11-102">36-11-102</xref>; or</subsection><subsection number="63A-15-201(3)(a)(v)">a principal as defined in Section <xref depth="3" refnumber="36-11-102">36-11-102</xref>.</subsection></subsection><subsection number="63A-15-201(3)(b)">In addition to the seven members described in Subsection (2), the governor shall, with the advice and consent of the Senate, appoint one individual as an alternate member of the commission who:<subsection number="63A-15-201(3)(b)(i)">may be a lay person;</subsection><subsection number="63A-15-201(3)(b)(ii)">shall be registered to vote in the state; and</subsection><subsection number="63A-15-201(3)(b)(iii)">complies with the requirements described in Subsection (3)(a).</subsection></subsection><subsection number="63A-15-201(3)(c)">The alternate member described in Subsection (3)(b):<subsection number="63A-15-201(3)(c)(i)">shall serve as a member of the commission in the place of one of the seven members described in Subsection (2) if that member is temporarily unable or unavailable to participate in a commission function or is disqualified under Section <xref depth="3" refnumber="63A-15-303">63A-15-303</xref>; and</subsection><subsection number="63A-15-201(3)(c)(ii)">may not cast a vote on the commission unless the alternate member is serving in the capacity described in Subsection (3)(c)(i).</subsection></subsection></subsection><subsection number="63A-15-201(4)"><subsection number="63A-15-201(4)(a)"><subsection number="63A-15-201(4)(a)(i)">Except as provided in Subsection (4)(a)(ii), each member of the commission shall serve a four-year term.</subsection><subsection number="63A-15-201(4)(a)(ii)">When appointing the initial members upon formation of the commission, a member described in Subsections (2)(b) through (d) shall be appointed to a two-year term so that approximately half of the commission is appointed every two years.</subsection></subsection><subsection number="63A-15-201(4)(b)"><subsection number="63A-15-201(4)(b)(i)">When a vacancy occurs in the commission's membership for any reason, a replacement member shall be appointed for the unexpired term of the vacating member using the procedures and requirements described in Subsection (2) or (3)(b), as applicable.</subsection><subsection number="63A-15-201(4)(b)(ii)">For the purposes of this section, an appointment for an unexpired term of a vacating member is not considered a full term.</subsection></subsection><subsection number="63A-15-201(4)(c)">A member may not be appointed to serve for more than two full terms, whether those terms are two or four years.</subsection><subsection number="63A-15-201(4)(d)">A member of the commission may resign from the commission by giving one month's written notice of the resignation to the governor.</subsection><subsection number="63A-15-201(4)(e)">The governor shall remove a member from the commission if the member:<subsection number="63A-15-201(4)(e)(i)">is convicted of, or enters a plea of guilty to, a crime involving moral turpitude;</subsection><subsection number="63A-15-201(4)(e)(ii)">enters a plea of no contest or a plea in abeyance to a crime involving moral turpitude; or</subsection><subsection number="63A-15-201(4)(e)(iii)">fails to meet the qualifications of office as provided in this section.</subsection></subsection><subsection number="63A-15-201(4)(f)"><subsection number="63A-15-201(4)(f)(i)">If a commission member is accused of wrongdoing in a complaint, or if a commission member has a conflict of interest in relation to a matter before the commission:<subsection number="63A-15-201(4)(f)(i)(A)">the alternate member described in Subsection (3)(b) shall serve in the member's place for the purposes of reviewing the complaint; or</subsection><subsection number="63A-15-201(4)(f)(i)(B)">if the alternate member has already taken the place of another commission member or is otherwise not available, the commission shall appoint another individual to temporarily serve in the member's place for the purposes of reviewing the complaint.</subsection></subsection><subsection number="63A-15-201(4)(f)(ii)">An individual appointed by the commission under Subsection (4)(f)(i)(B):<subsection number="63A-15-201(4)(f)(ii)(A)">is not required to be confirmed by the Senate;</subsection><subsection number="63A-15-201(4)(f)(ii)(B)">may be a lay person;</subsection><subsection number="63A-15-201(4)(f)(ii)(C)">shall be registered to vote in the state; and</subsection><subsection number="63A-15-201(4)(f)(ii)(D)">shall comply with Subsection (3)(a).</subsection></subsection></subsection></subsection><subsection number="63A-15-201(5)"><subsection number="63A-15-201(5)(a)">Except as provided in Subsection (5)(b)(i), a member of the commission may not receive compensation or benefits for the member's service.</subsection><subsection number="63A-15-201(5)(b)"><subsection number="63A-15-201(5)(b)(i)">A member may receive per diem and expenses incurred in the performance of the member's official duties at the rates established by the Division of Finance under Sections <xref depth="3" refnumber="63A-3-106">63A-3-106</xref> and <xref depth="3" refnumber="63A-3-107">63A-3-107</xref>.</subsection><subsection number="63A-15-201(5)(b)(ii)">A member may decline to receive per diem and expenses for the member's service.</subsection></subsection></subsection><subsection number="63A-15-201(6)">The commission members shall, by a majority vote, elect a commission chair from among the commission members.</subsection></section><section number="63A-15-202"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Meetings -- Staff -- Legal counsel -- Additional appropriations.</catchline><subsection number="63A-15-202(1)"> The commission shall meet for the purpose of reviewing an ethics complaint when: <subsection number="63A-15-202(1)(a)"> except otherwise expressly provided in this chapter, called to meet at the discretion of the chair; or</subsection><subsection number="63A-15-202(1)(b)"> a majority of members agree to meet.</subsection></subsection><subsection number="63A-15-202(2)"> A majority of the commission is a quorum.</subsection><subsection number="63A-15-202(3)"><subsection number="63A-15-202(3)(a)"> The commission shall prepare, on an annual basis, a summary data report that contains:<subsection number="63A-15-202(3)(a)(i)"> a general description of the activities of the commission during the past year;</subsection><subsection number="63A-15-202(3)(a)(ii)"> the number of ethics complaints filed with the commission;</subsection><subsection number="63A-15-202(3)(a)(iii)"> the number of ethics complaints dismissed in accordance with Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>;</subsection><subsection number="63A-15-202(3)(a)(iv)"> the number of ethics complaints reviewed by the commission in accordance with Section <xref depth="3" refnumber="63A-15-701" start="0">63A-15-701</xref>;</subsection><subsection number="63A-15-202(3)(a)(v)"> an executive summary of each complaint review in accordance with Section <xref depth="3" refnumber="63A-15-701" start="0">63A-15-701</xref>; and</subsection><subsection number="63A-15-202(3)(a)(vi)"> an accounting of the commission's budget and expenditures.</subsection></subsection><subsection number="63A-15-202(3)(b)"> The commission shall submit the summary data report to the governor on an annual basis.</subsection><subsection number="63A-15-202(3)(c)"> The summary data report shall be a public record.</subsection></subsection><subsection number="63A-15-202(4)"><subsection number="63A-15-202(4)(a)"> The commission shall employ staff at a level that is reasonable to assist the commission in performing its duties as established in this chapter.</subsection><subsection number="63A-15-202(4)(b)"> Staff for the commission may not perform services for a political subdivision.</subsection><subsection number="63A-15-202(4)(c)"> A person employed as staff for the commission may be the same person employed as staff for the Independent Legislative Ethics Commission, if the staff ensures that proper protections are in place to preserve the confidentiality to both bodies and to avoid a conflict of interest.</subsection></subsection><subsection number="63A-15-202(5)"> A meeting held by the commission is subject to <xref depth="1" refnumber="52-4" start="0">Title 52, Chapter 4, Open and Public Meetings Act</xref>, unless otherwise provided.</subsection><subsection number="63A-15-202(6)"> The commission: <subsection number="63A-15-202(6)(a)"> is an independent entity established within the department for budgetary and general administrative purposes only;</subsection><subsection number="63A-15-202(6)(b)"> is not under the direction or control of the department, the executive director, or any other officer or employee of the department;</subsection><subsection number="63A-15-202(6)(c)"> shall employ a director to provide administrative support to the commission and to assist the commission in fulfilling the commission's duties;</subsection><subsection number="63A-15-202(6)(d)"> may employ additional staff, to work under the direction of the director;</subsection><subsection number="63A-15-202(6)(e)"> shall contract with private legal counsel to provide legal services to the commission, as needed; and</subsection><subsection number="63A-15-202(6)(f)"> may, in consultation with the Office of the Legislative Fiscal Analyst, request supplemental appropriations to pay the costs of legal fees and other staffing needs that exceed the commission's budget due to the number or complexity of the ethics complaints filed with or considered by the commission in a fiscal year.</subsection></subsection></section></part><part number="63A-15-3"><catchline>General Powers and Procedures</catchline><section number="63A-15-301"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Authority to review complaint -- Grounds for complaint -- Limitations on filings.</catchline><subsection number="63A-15-301(1)">Subject to the requirements of this chapter and Section <xref depth="3" refnumber="10-3-1311" start="0">10-3-1311</xref> or <xref depth="3" refnumber="17-70-511">17-70-511</xref>, the commission is authorized to review an ethics complaint against a political subdivision officer or employee if the complaint alleges:<subsection number="63A-15-301(1)(a)">if the applicable political subdivision is a municipality, an ethics violation of <xref depth="2" refnumber="10-3-13" start="0">Title 10, Chapter 3, Part 13, Municipal Officers' and Employees' Ethics Act</xref> by:<subsection number="63A-15-301(1)(a)(i)">a city manager or non-elected chief executive; or</subsection><subsection number="63A-15-301(1)(a)(ii)">an elected officer, as defined in Section <xref depth="3" refnumber="10-3-1303" start="0">10-3-1303</xref>;</subsection></subsection><subsection number="63A-15-301(1)(b)">if the applicable political subdivision is a county, an ethics violation of Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers by:<subsection number="63A-15-301(1)(b)(i)">an appointed officer, as defined in Section <xref depth="3" refnumber="17-70-501">17-70-501</xref>;</subsection><subsection number="63A-15-301(1)(b)(ii)">an elected officer, as defined in Section <xref depth="3" refnumber="17-70-501">17-70-501</xref>; or</subsection><subsection number="63A-15-301(1)(b)(iii)">an employee subject to Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers; or</subsection></subsection><subsection number="63A-15-301(1)(c)">for a political subdivision officer or employee other than a municipal officer or employee described in Subsection <xref depth="4" refnumber="63A-15-301(1)(a)" start="0">(1)(a)</xref> or a county officer or employee described in Subsection <xref depth="4" refnumber="63A-15-301(1)(b)" start="0">(1)(b)</xref>, an ethics violation of <xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>.</subsection></subsection><subsection number="63A-15-301(2)">A complaint described in Subsection <xref depth="4" refnumber="63A-15-301(1)" start="0">(1)</xref> shall be filed in accordance with the time limit provisions, if any, of the applicable part or chapter.</subsection><subsection number="63A-15-301(3)"><subsection number="63A-15-301(3)(a)">A complaint may not contain an allegation if that allegation and the general facts and circumstances supporting that allegation have been previously reviewed by a municipal ethics commission established under Section <xref depth="3" refnumber="10-3-1311" start="0">10-3-1311</xref>, a county ethics commission established under Section <xref depth="3" refnumber="17-70-511">17-70-511</xref>, or a local political subdivision ethics commission established under Section <xref depth="3" refnumber="63A-15-103" start="0">63A-15-103</xref>, as applicable, or the commission unless:<subsection number="63A-15-301(3)(a)(i)">the allegation was previously reviewed and dismissed by the commission under Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref> or <xref depth="3" refnumber="63A-15-701" start="0">63A-15-701</xref>;</subsection><subsection number="63A-15-301(3)(a)(ii)">the allegation is accompanied by material facts or circumstances supporting the allegation that were not raised or pled to the commission; and</subsection><subsection number="63A-15-301(3)(a)(iii)">the allegation and the general facts and circumstances supporting that allegation have only been reviewed by the commission in accordance with Section <xref depth="3" refnumber="63A-15-701" start="0">63A-15-701</xref> on one previous occasion.</subsection></subsection><subsection number="63A-15-301(3)(b)">The commission may not review a complaint that is currently before:<subsection number="63A-15-301(3)(b)(i)">a municipal ethics commission established under Section <xref depth="3" refnumber="10-3-1311" start="0">10-3-1311</xref>;</subsection><subsection number="63A-15-301(3)(b)(ii)">a county ethics commission established under Section <xref depth="3" refnumber="17-70-511">17-70-511</xref>; or</subsection><subsection number="63A-15-301(3)(b)(iii)">a local political subdivision ethics commission established under Section <xref depth="3" refnumber="63A-15-103" start="0">63A-15-103</xref>.</subsection></subsection><subsection number="63A-15-301(3)(c)">If an allegation in the complaint does not comply with the requirements of Subsection <xref depth="4" refnumber="63A-15-301(3)(a)" start="0">(3)(a)</xref> or <xref depth="4" refnumber="63A-15-301(3)(b)" start="0">(b)</xref>, the allegation shall be summarily dismissed with prejudice by:<subsection number="63A-15-301(3)(c)(i)">the chair when reviewing the complaint under Section <xref depth="3" refnumber="63A-15-601" start="0">63A-15-601</xref>; or</subsection><subsection number="63A-15-301(3)(c)(ii)">the commission, when reviewing the complaint under Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref> or <xref depth="3" refnumber="63A-15-701" start="0">63A-15-701</xref>.</subsection></subsection></subsection><subsection number="63A-15-301(4)">A complaint against a political subdivision officer or employee may not allege a violation by the political subdivision officer or employee for an act by an individual under the authority of the political subdivision officer or employee, unless the complaint evidences that the political subdivision officer or employee:<subsection number="63A-15-301(4)(a)">encouraged, condoned, or ordered the act;</subsection><subsection number="63A-15-301(4)(b)"><subsection number="63A-15-301(4)(b)(i)">before the individual engaged in the act, knew or should have known that the individual was likely to engage in the act; and</subsection><subsection number="63A-15-301(4)(b)(ii)">failed to take appropriate action to prevent the act;</subsection></subsection><subsection number="63A-15-301(4)(c)"><subsection number="63A-15-301(4)(c)(i)">while the individual engaged in the act, knew or should have known that the individual was engaging in the act; and</subsection><subsection number="63A-15-301(4)(c)(ii)">failed to take appropriate action to stop the act; or</subsection></subsection><subsection number="63A-15-301(4)(d)"><subsection number="63A-15-301(4)(d)(i)">after the individual engaged in the act, knew or should have known that the individual engaged in the act; and</subsection><subsection number="63A-15-301(4)(d)(ii)">failed to take appropriate action in response to the act.</subsection></subsection></subsection><subsection number="63A-15-301(5)">A complaint against a political subdivision officer or employee may not allege a violation by the political subdivision officer or employee for an individual under the authority of the political subdivision officer or employee failing to act, unless the complaint evidences that the political subdivision officer or employee:<subsection number="63A-15-301(5)(a)">encouraged, condoned, or ordered the failure to act;</subsection><subsection number="63A-15-301(5)(b)"><subsection number="63A-15-301(5)(b)(i)">before the individual failed to act, knew or should have known that the individual was likely to fail to act; and</subsection><subsection number="63A-15-301(5)(b)(ii)">failed to take appropriate action to prevent the failure to act;</subsection></subsection><subsection number="63A-15-301(5)(c)"><subsection number="63A-15-301(5)(c)(i)">while the individual was failing to act, knew or should have known that the individual was failing to act; and</subsection><subsection number="63A-15-301(5)(c)(ii)">failed to take appropriate action to prevent the failure to act; or</subsection></subsection><subsection number="63A-15-301(5)(d)"><subsection number="63A-15-301(5)(d)(i)">after the individual failed to act, knew or should have known that the individual failed to act; and</subsection><subsection number="63A-15-301(5)(d)(ii)">failed to take appropriate action in response to the failure to act.</subsection></subsection></subsection></section><section number="63A-15-302"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>General powers -- Jurisdiction.</catchline><subsection number="63A-15-302(1)">The commission has jurisdiction only over an individual who is a political subdivision officer or employee.</subsection><subsection number="63A-15-302(2)">The commission shall dismiss an ethics complaint if:<subsection number="63A-15-302(2)(a)">the respondent resigns or is terminated from the political subdivision; or</subsection><subsection number="63A-15-302(2)(b)">except as provided in Subsection <xref depth="4" refnumber="63A-15-302(3)" start="0">(3)</xref>:<subsection number="63A-15-302(2)(b)(i)">the respondent is charged with a criminal violation of:<subsection number="63A-15-302(2)(b)(i)(A)"><xref depth="2" refnumber="10-3-13" start="0">Title 10, Chapter 3, Part 13, Municipal Officers' and Employees' Ethics Act</xref>;</subsection><subsection number="63A-15-302(2)(b)(i)(B)">Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers; or</subsection><subsection number="63A-15-302(2)(b)(i)(C)"><xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>; and</subsection></subsection><subsection number="63A-15-302(2)(b)(ii)">the facts and allegations presented in the ethics complaint assert the same or similar facts and allegations as those asserted in the criminal charges.</subsection></subsection></subsection><subsection number="63A-15-302(3)">If an ethics complaint asserts an ethics violation in addition to a criminal violation described in Subsection <xref depth="4" refnumber="63A-15-302(2)(b)" start="0">(2)(b)</xref>, the commission shall:<subsection number="63A-15-302(3)(a)">dismiss an allegation described in Subsection <xref depth="4" refnumber="63A-15-302(2)(b)(ii)" start="0">(2)(b)(ii)</xref>; and</subsection><subsection number="63A-15-302(3)(b)">proceed with any remaining allegation in the complaint.</subsection></subsection></section><section number="63A-15-303"><histories><history>Amended by Chapter <modchap sess="2019GS">136</modchap>, 2019 General Session</history><modyear>2019</modyear></histories><catchline>Motion to disqualify commission member for conflict of interest.</catchline><subsection number="63A-15-303(1)"> A complainant may file a motion to disqualify one or more members of the commission from participating in proceedings relating to the complaint if the individual files the motion within 20 days after the later of: <subsection number="63A-15-303(1)(a)"> the day on which the individual files the ethics complaint; or</subsection><subsection number="63A-15-303(1)(b)"> the day on which the individual knew or should have known of the grounds upon which the motion is based.</subsection></subsection><subsection number="63A-15-303(2)"> A respondent may file a motion to disqualify one or more members of the commission from participating in proceedings relating to the complaint if the respondent files the motion within 20 days after the later of: <subsection number="63A-15-303(2)(a)"> the day on which the respondent receives delivery of the complaint; or</subsection><subsection number="63A-15-303(2)(b)"> the day on which the respondent knew or should have known of the grounds upon which the motion is based.</subsection></subsection><subsection number="63A-15-303(3)"> A motion filed under this section shall include: <subsection number="63A-15-303(3)(a)"> a statement that the members to whom the motion relates have a conflict of interest that, under the circumstances, would lead a reasonable person to question the impartiality of the members;</subsection><subsection number="63A-15-303(3)(b)"> a detailed description of the grounds supporting the statement described in Subsection <xref depth="4" refnumber="63A-15-303(3)(a)" start="0">(3)(a)</xref>; and</subsection><subsection number="63A-15-303(3)(c)"> a statement that the motion is filed in good faith, supported by an affidavit or declaration under penalty of <xref depth="1" refnumber="78B-18a" start="0">Title 78B, Chapter 18a, Uniform Unsworn Declarations Act</xref>, stating that the motion and all accompanying statements and documents are true and correct to the best of the complainant's or respondent's knowledge.</subsection></subsection><subsection number="63A-15-303(4)"> A party may not file more than one motion to disqualify, unless the second or subsequent motion: <subsection number="63A-15-303(4)(a)"> is based on grounds of which the party was not aware, and could not have been aware, at the time of the earlier motion; and</subsection><subsection number="63A-15-303(4)(b)"> is accompanied by a statement, included in the affidavit or declaration described in Subsection <xref depth="4" refnumber="63A-15-303(3)(c)" start="0">(3)(c)</xref>, explaining how and when the party first became aware of the grounds described in Subsection <xref depth="4" refnumber="63A-15-303(4)(a)" start="0">(4)(a)</xref>.</subsection></subsection><subsection number="63A-15-303(5)"> The commission shall dismiss a motion filed under this section, with prejudice, if the motion: <subsection number="63A-15-303(5)(a)"> is not timely filed; or</subsection><subsection number="63A-15-303(5)(b)"> does not comply with the requirements of this section.</subsection></subsection><subsection number="63A-15-303(6)"> A member of the commission may: <subsection number="63A-15-303(6)(a)"> on the member's own motion, disqualify the member from participating in proceedings relating to a complaint if the member believes that the member has a conflict of interest that, under the circumstances, would lead a reasonable person to question the impartiality of the member; or</subsection><subsection number="63A-15-303(6)(b)"> ask the commission to disqualify another member of the commission if the member believes that the member has a conflict of interest that, under the circumstances, would lead a reasonable person to question the impartiality of the member.</subsection></subsection><subsection number="63A-15-303(7)"><subsection number="63A-15-303(7)(a)"> When a party files a motion under this section, or a when commission member makes a request under Subsection <xref depth="4" refnumber="63A-15-303(6)(b)" start="0">(6)(b)</xref>, the commission member for whom disqualification is sought may make the initial determination regarding whether the commission member has a conflict of interest.</subsection><subsection number="63A-15-303(7)(b)"> If a commission member described in Subsection <xref depth="4" refnumber="63A-15-303(7)(a)" start="0">(7)(a)</xref> determines that the commission member has a conflict of interest, the commission member shall disqualify the commission member from participating in the matter.</subsection><subsection number="63A-15-303(7)(c)"> If a commission member described in Subsection <xref depth="4" refnumber="63A-15-303(7)(a)" start="0">(7)(a)</xref> determines that the commission member does not have a conflict of interest, or declines to make the determination, the remainder of the commission shall, by majority vote, determine whether the commission member has a conflict of interest.</subsection><subsection number="63A-15-303(7)(d)"> A vote of the commission, under Subsection <xref depth="4" refnumber="63A-15-303(7)(c)" start="0">(7)(c)</xref>, constitutes a final decision on the issue of a conflict of interest.</subsection></subsection><subsection number="63A-15-303(8)"> In making a determination under Subsection <xref depth="4" refnumber="63A-15-303(7)(c)" start="0">(7)(c)</xref>, the commission may: <subsection number="63A-15-303(8)(a)"> gather additional evidence;</subsection><subsection number="63A-15-303(8)(b)"> hear testimony; or</subsection><subsection number="63A-15-303(8)(c)"> request that the commission member who is the subject of the motion or request file an affidavit or declaration responding to questions posed by the commission. </subsection></subsection></section></part><part number="63A-15-4"><catchline>Hearing on Ethics Complaint</catchline><section number="63A-15-401"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Hearing on ethics complaint -- General procedures.</catchline><subsection number="63A-15-401(1)"> In conducting a hearing on a complaint in accordance with <xref depth="2" refnumber="63A-15-7" start="2">Part 7, Commission Review of Ethics Violation</xref>, the commission shall comply with the following process in the order specified: <subsection number="63A-15-401(1)(a)"> introduction and instructions for procedure and process, at the discretion of the chair;</subsection><subsection number="63A-15-401(1)(b)"> complainant's opening argument, to be presented by a complainant or complainant's counsel;</subsection><subsection number="63A-15-401(1)(c)"> complainant's presentation of evidence and witnesses in support of allegations in the complaint;</subsection><subsection number="63A-15-401(1)(d)"> consideration of motions to dismiss the complaint or motions for a finding of no cause, as applicable;</subsection><subsection number="63A-15-401(1)(e)"> respondent's opening argument, to be presented by the respondent or respondent's counsel;</subsection><subsection number="63A-15-401(1)(f)"> respondent's presentation of evidence and witnesses refuting allegations in the complaint;</subsection><subsection number="63A-15-401(1)(g)"> presentation of rebuttal evidence and witnesses by the complainant, at the discretion of the chair;</subsection><subsection number="63A-15-401(1)(h)"> presentation of rebuttal evidence and witnesses by the respondent, at the discretion of the chair;</subsection><subsection number="63A-15-401(1)(i)"> complainant's closing argument, to be presented by a complainant or complainant's counsel;</subsection><subsection number="63A-15-401(1)(j)"> respondent's closing argument, to be presented by the respondent or respondent's counsel;</subsection><subsection number="63A-15-401(1)(k)"> deliberations by the commission; and</subsection><subsection number="63A-15-401(1)(l)"> adoption of the commission's findings.</subsection></subsection><subsection number="63A-15-401(2)"> The commission may, in extraordinary circumstances, vary the order contained in Subsection <xref depth="4" refnumber="63A-15-401(1)" start="0">(1)</xref> by majority vote and by providing notice to the parties.</subsection><subsection number="63A-15-401(3)"> The chair may schedule the examination of a witness or evidence subpoenaed at the request of the chair or the commission under Section <xref depth="3" refnumber="63A-15-403" start="0">63A-15-403</xref> at the chair's discretion.</subsection></section><section number="63A-15-402"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Chair as presiding officer.</catchline><subsection number="63A-15-402(1)"> Except as expressly provided otherwise in this chapter, the chair of the commission is vested with the power to direct the commission during meetings authorized by this chapter.</subsection><subsection number="63A-15-402(2)"> Unless expressly prohibited from doing so under this chapter, the commission may overrule a decision of the chair by using the following procedure: <subsection number="63A-15-402(2)(a)"> If a member objects to a decision of the chair, that member may appeal the decision by stating:<subsection number="63A-15-402(2)(a)(i)"> "I appeal the decision of the chair."; and</subsection><subsection number="63A-15-402(2)(a)(ii)"> the basis for the objection.</subsection></subsection><subsection number="63A-15-402(2)(b)"> A motion described in Subsection <xref depth="4" refnumber="63A-15-402(2)(a)" start="0">(2)(a)</xref> is nondebatable.</subsection><subsection number="63A-15-402(2)(c)"> The chair shall direct a roll call vote to determine if the commission supports the decision of the chair.</subsection><subsection number="63A-15-402(2)(d)"> A majority vote of the commission is necessary to overrule the decision of the chair.</subsection></subsection><subsection number="63A-15-402(3)"> The chair may set time limitations on any part of a meeting or hearing authorized by this chapter.</subsection></section><section number="63A-15-403"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Subpoena powers.</catchline><subsection number="63A-15-403(1)"> Except for a preliminary review described in Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>, for a proceeding authorized by this chapter, the commission may issue a subpoena to: <subsection number="63A-15-403(1)(a)"> require the attendance of a witness;</subsection><subsection number="63A-15-403(1)(b)"> direct the production of evidence; or</subsection><subsection number="63A-15-403(1)(c)"> require both the attendance of a witness and the production of evidence.</subsection></subsection><subsection number="63A-15-403(2)"> The commission shall issue a subpoena: <subsection number="63A-15-403(2)(a)"> in accordance with Section <xref depth="3" refnumber="63A-15-405" start="0">63A-15-405</xref>;</subsection><subsection number="63A-15-403(2)(b)"> at the direction of the commission chair, if the chair determines that the testimony or evidence is relevant to the review of a complaint under <xref depth="2" refnumber="63A-15-7" start="2">Part 7, Commission Review of Ethics Violation</xref>; or</subsection><subsection number="63A-15-403(2)(c)"> upon a vote of a majority of the commission members.</subsection></subsection><subsection number="63A-15-403(3)"> If the commission issues a subpoena authorized under this section, the commission shall give a reasonable period of time for the person or entity to whom the subpoena is directed to petition a district court to quash or modify the subpoena before the time specified in the subpoena for compliance.</subsection></section><section number="63A-15-404"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Contempt of the commission.</catchline><subsection number="63A-15-404(1)"><subsection number="63A-15-404(1)(a)"> The following actions constitute contempt of the commission in relation to actions and proceedings under this chapter:<subsection number="63A-15-404(1)(a)(i)"> disobedience to a direction of the commission chair;</subsection><subsection number="63A-15-404(1)(a)(ii)"> failure, without legal justification, to answer a question during a hearing when directed to do so by: <subsection number="63A-15-404(1)(a)(ii)(A)"> the commission chair, unless the direction is overridden by the commission in accordance with Section <xref depth="3" refnumber="63A-15-402" start="0">63A-15-402</xref>; or</subsection><subsection number="63A-15-404(1)(a)(ii)(B)"> a majority of the commission;</subsection></subsection><subsection number="63A-15-404(1)(a)(iii)"> failure to comply with a subpoena or other order issued under authority of this chapter;</subsection><subsection number="63A-15-404(1)(a)(iv)"> violation of privacy provisions established by Section <xref depth="3" refnumber="63A-15-502" start="0">63A-15-502</xref>;</subsection><subsection number="63A-15-404(1)(a)(v)"> violation of the communication provisions established by Section <xref depth="3" refnumber="63A-15-407" start="0">63A-15-407</xref>;</subsection><subsection number="63A-15-404(1)(a)(vi)"> violation of a request to comply with a provision of this chapter by a chair or a majority of the members of the commission; or</subsection><subsection number="63A-15-404(1)(a)(vii)"> any other ground that is specified in statute or recognized by common law.</subsection></subsection><subsection number="63A-15-404(1)(b)"> Because the purpose of the Fifth Amendment privilege not to incriminate oneself is to prevent prosecution for criminal action, it is improper for a witness to invoke the Fifth Amendment privilege if the witness cannot be prosecuted for the crime to which the witness's testimony relates.</subsection></subsection><subsection number="63A-15-404(2)"><subsection number="63A-15-404(2)(a)"> The following persons may authorize an enforcement action against a person in contempt of the commission under the provisions of this chapter:<subsection number="63A-15-404(2)(a)(i)"> the commission chair, subject to the provisions of Section <xref depth="3" refnumber="63A-15-402" start="0">63A-15-402</xref>; or</subsection><subsection number="63A-15-404(2)(a)(ii)"> members of the commission, by means of a majority vote.</subsection></subsection><subsection number="63A-15-404(2)(b)"> In initiating and pursuing an action against an individual for contempt of the commission, the plaintiff shall comply with the procedures and requirements of Section <xref depth="3" refnumber="63A-15-405" start="0">63A-15-405</xref>.</subsection></subsection></section><section number="63A-15-405"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Order to compel -- Enforcement.</catchline><subsection number="63A-15-405(1)"><subsection number="63A-15-405(1)(a)"> When the subject of a subpoena issued in accordance with Section <xref depth="3" refnumber="63A-15-403" start="0">63A-15-403</xref> disobeys or fails to comply with the subpoena, or if a person appears before the commission pursuant to a subpoena and refuses to testify to a matter upon which the person may be lawfully interrogated, the commission may:<subsection number="63A-15-405(1)(a)(i)"> file a motion for an order to compel obedience to the subpoena with the district court within the jurisdiction of the applicable political subdivision;</subsection><subsection number="63A-15-405(1)(a)(ii)"> file, with the district court, a motion for an order to show cause why the penalties established in <xref depth="2" refnumber="78B-6-3" start="0">Title 78B, Chapter 6, Part 3, Contempt</xref>, should not be imposed upon the person named in the subpoena for contempt of the commission; or</subsection><subsection number="63A-15-405(1)(a)(iii)"> pursue other remedies against persons in contempt of the commission.</subsection></subsection><subsection number="63A-15-405(1)(b)"><subsection number="63A-15-405(1)(b)(i)"> Upon receipt of a motion under this section, the court shall expedite the hearing and decision on the motion.</subsection><subsection number="63A-15-405(1)(b)(ii)"> A court may: <subsection number="63A-15-405(1)(b)(ii)(A)"> order the person named in the subpoena to comply with the subpoena; and</subsection><subsection number="63A-15-405(1)(b)(ii)(B)"> impose any penalties authorized by <xref depth="2" refnumber="78B-6-3" start="0">Title 78B, Chapter 6, Part 3, Contempt</xref>, upon the person named in the subpoena for contempt of the commission.</subsection></subsection></subsection></subsection><subsection number="63A-15-405(2)"><subsection number="63A-15-405(2)(a)"> If a commission subpoena requires the production of accounts, books, papers, documents, or other tangible things, the person or entity to whom the subpoena is directed may petition a district court to quash or modify the subpoena at or before the time specified in the subpoena for compliance.</subsection><subsection number="63A-15-405(2)(b)"> The commission may respond to a motion to quash or modify the subpoena by pursuing any remedy authorized by Subsection <xref depth="4" refnumber="63A-15-405(1)" start="0">(1)</xref>.</subsection><subsection number="63A-15-405(2)(c)"> If the court finds that a commission subpoena requiring the production of accounts, books, papers, documents, or other tangible things is unreasonable or oppressive, the court may quash or modify the subpoena.</subsection></subsection><subsection number="63A-15-405(3)"> Nothing in this section prevents the commission from seeking an extraordinary writ to remedy contempt of the commission.</subsection><subsection number="63A-15-405(4)"> Any party aggrieved by a decision of a court under this section may appeal that action directly to the Utah Supreme Court.</subsection></section><section number="63A-15-406"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Testimony and examination of witnesses -- Oath -- Procedure -- Contempt.</catchline><subsection number="63A-15-406(1)"><subsection number="63A-15-406(1)(a)"> The chair shall ensure that each witness listed in the complaint and response is subpoenaed for appearance at the hearing unless:<subsection number="63A-15-406(1)(a)(i)"> the witness is unable to be properly identified or located; or</subsection><subsection number="63A-15-406(1)(a)(ii)"> service is otherwise determined to be impracticable.</subsection></subsection><subsection number="63A-15-406(1)(b)"> The chair shall determine the scheduling and order of witnesses and presentation of evidence.</subsection><subsection number="63A-15-406(1)(c)"> The commission may, by majority vote:<subsection number="63A-15-406(1)(c)(i)"> overrule the chair's decision not to subpoena a witness under Subsection <xref depth="4" refnumber="63A-15-406(1)(a)" start="0">(1)(a)</xref>;</subsection><subsection number="63A-15-406(1)(c)(ii)"> modify the chair's determination on the scheduling and order of witnesses under Subsection <xref depth="4" refnumber="63A-15-406(1)(b)" start="0">(1)(b)</xref>;</subsection><subsection number="63A-15-406(1)(c)(iii)"> decline to hear or call a witness that has been requested by the complainant or respondent;</subsection><subsection number="63A-15-406(1)(c)(iv)"> decline to review or consider evidence submitted in relation to an ethics complaint; or</subsection><subsection number="63A-15-406(1)(c)(v)"> request and subpoena witnesses or evidence according to the procedures of Section <xref depth="3" refnumber="63A-15-403" start="0">63A-15-403</xref>.</subsection></subsection></subsection><subsection number="63A-15-406(2)"><subsection number="63A-15-406(2)(a)"> Each witness shall testify under oath.</subsection><subsection number="63A-15-406(2)(b)"> The chair or the chair's designee shall administer the oath to each witness.</subsection></subsection><subsection number="63A-15-406(3)"> After the oath has been administered to the witness, the chair shall direct testimony as follows: <subsection number="63A-15-406(3)(a)"> allow the party that has called the witness, or that party's counsel, to question the witness;</subsection><subsection number="63A-15-406(3)(b)"> allow the opposing party, or that party's counsel, to cross-examine the witness;</subsection><subsection number="63A-15-406(3)(c)"> allow additional questioning by a party or a party's counsel as appropriate;</subsection><subsection number="63A-15-406(3)(d)"> give commission members the opportunity to question the witness; and</subsection><subsection number="63A-15-406(3)(e)"> as appropriate, allow further examination of the witness by the commission, or the parties or their counsel.</subsection></subsection><subsection number="63A-15-406(4)"><subsection number="63A-15-406(4)(a)"> If the witness, a party, or a party's counsel objects to a question, the chair shall:<subsection number="63A-15-406(4)(a)(i)"> direct the witness to answer; or</subsection><subsection number="63A-15-406(4)(a)(ii)"> rule that the witness is not required to answer the question.</subsection></subsection><subsection number="63A-15-406(4)(b)"> If the witness declines to answer a question after the chair or a majority of the commission determines that the witness is required to answer the question, the witness may be held in contempt as provided in Section <xref depth="3" refnumber="63A-15-404" start="0">63A-15-404</xref>.</subsection></subsection><subsection number="63A-15-406(5)"><subsection number="63A-15-406(5)(a)"> The chair or a majority of the members of the commission may direct a witness to furnish any relevant evidence for consideration if the witness has brought the material voluntarily or has been required to bring it by subpoena.</subsection><subsection number="63A-15-406(5)(b)"> If the witness declines to provide evidence in response to a subpoena, the witness may be held in contempt as provided in Section <xref depth="3" refnumber="63A-15-404" start="0">63A-15-404</xref>.</subsection></subsection></section><section number="63A-15-407"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Communications of commission members.</catchline><subsection number="63A-15-407(1)"> As used in this section, "third party" means a person who is not a member of the commission or staff to the commission.</subsection><subsection number="63A-15-407(2)"> While a complaint is under review by the commission, a member of the commission may not initiate or consider any communications concerning the complaint with a third party unless: <subsection number="63A-15-407(2)(a)"> the communication is expressly permitted under the procedures established by this chapter; or</subsection><subsection number="63A-15-407(2)(b)"> the communication is made by the third party, in writing, simultaneously to:<subsection number="63A-15-407(2)(b)(i)"> all members of the commission; and</subsection><subsection number="63A-15-407(2)(b)(ii)"> a staff member of the commission.</subsection></subsection></subsection><subsection number="63A-15-407(3)"> While the commission is reviewing a complaint under this chapter, a commission member may communicate outside of a meeting, hearing, or deliberation with another member of, or staff to, the commission, only if the member's communication does not materially compromise the member's responsibility to independently review and make decisions in relation to the complaint.</subsection></section><section number="63A-15-408"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Attorney fees and costs.</catchline><subsection number="63A-15-408(1)"> A person filing a complaint under this chapter: <subsection number="63A-15-408(1)(a)"> may, but is not required to, retain legal representation during the complaint review process; and</subsection><subsection number="63A-15-408(1)(b)"> is responsible for payment of complainant's attorney fees and costs incurred.</subsection></subsection><subsection number="63A-15-408(2)"><subsection number="63A-15-408(2)(a)"> A respondent against whom a complaint is filed under this chapter:<subsection number="63A-15-408(2)(a)(i)"> may, but is not required to, retain legal representation during the complaint review process;</subsection><subsection number="63A-15-408(2)(a)(ii)"> except as provided in Subsection <xref depth="4" refnumber="63A-15-408(2)(a)(iii)" start="0">(2)(a)(iii)</xref>, is responsible for payment of the respondent's attorney fees and costs incurred; and</subsection><subsection number="63A-15-408(2)(a)(iii)"> may be entitled to the provision of legal defense by the political subdivision in accordance with Section <xref depth="3" refnumber="63G-7-902" start="0">63G-7-902</xref>.</subsection></subsection><subsection number="63A-15-408(2)(b)"> For purposes of Subsection <xref depth="4" refnumber="63A-15-408(2)(a)(iii)" start="0">(2)(a)(iii)</xref>, a complaint filed against a respondent in accordance with this chapter shall constitute an action against a governmental employee in accordance with Section <xref depth="3" refnumber="63G-7-902" start="0">63G-7-902</xref>.</subsection></subsection><subsection number="63A-15-408(3)"><subsection number="63A-15-408(3)(a)"> An attorney participating in a hearing before the commission shall comply with:<subsection number="63A-15-408(3)(a)(i)"> the Rules of Professional Conduct established by the Utah Supreme Court;</subsection><subsection number="63A-15-408(3)(a)(ii)"> the procedures and requirements of this chapter; and</subsection><subsection number="63A-15-408(3)(a)(iii)"> the directions of the chair and commission.</subsection></subsection><subsection number="63A-15-408(3)(b)"> A violation of Subsection <xref depth="4" refnumber="63A-15-408(3)(a)" start="0">(3)(a)</xref> may constitute:<subsection number="63A-15-408(3)(b)(i)"> contempt of the commission under Section <xref depth="3" refnumber="63A-15-404" start="0">63A-15-404</xref>; or</subsection><subsection number="63A-15-408(3)(b)(ii)"> a violation of the Rules of Professional Conduct subject to enforcement by the Utah State Bar.</subsection></subsection></subsection></section></part><part number="63A-15-5"><catchline>Complaint of Ethics Violation</catchline><section number="63A-15-501"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Ethics complaints -- Who may file -- Form.</catchline><subsection number="63A-15-501(1)"><subsection number="63A-15-501(1)(a)">Notwithstanding any other provision, the following may file a complaint, subject to the requirements of Subsections <xref depth="4" refnumber="63A-15-501(1)(b)" start="0">(1)(b)</xref> and <xref depth="4" refnumber="63A-15-501(1)(c)" start="0">(c)</xref> and Section <xref depth="3" refnumber="63A-15-301" start="0">63A-15-301</xref>, against a political subdivision officer or employee:<subsection number="63A-15-501(1)(a)(i)">two or more registered voters who reside within the boundaries of a political subdivision;</subsection><subsection number="63A-15-501(1)(a)(ii)">two or more registered voters who pay a fee or tax to a political subdivision; or</subsection><subsection number="63A-15-501(1)(a)(iii)">one or more registered voters who reside within the boundaries of a political subdivision and one or more registered voters who pay a fee or tax to the political subdivision.</subsection></subsection><subsection number="63A-15-501(1)(b)">A person described in Subsection <xref depth="4" refnumber="63A-15-501(1)(a)" start="0">(1)(a)</xref> may not file a complaint unless at least one person described in Subsection <xref depth="4" refnumber="63A-15-501(1)(a)(i)" start="0">(1)(a)(i)</xref>, <xref depth="4" refnumber="63A-15-501(1)(a)(ii)" start="0">(ii)</xref>, or <xref depth="4" refnumber="63A-15-501(1)(a)(iii)" start="0">(iii)</xref> has actual knowledge of the facts and circumstances supporting the alleged ethics violation.</subsection><subsection number="63A-15-501(1)(c)">A complainant may file a complaint only against an individual who, on the date that the complaint is filed, is serving as a political subdivision officer or is a political subdivision employee.</subsection></subsection><subsection number="63A-15-501(2)"><subsection number="63A-15-501(2)(a)">The commission shall post, on the state's website, a conspicuous and clearly identified link to the name and address of an individual authorized to accept a complaint on behalf of the commission.</subsection><subsection number="63A-15-501(2)(b)">A complainant shall file a complaint with the individual described in Subsection <xref depth="4" refnumber="63A-15-501(2)(a)" start="0">(2)(a)</xref>.</subsection><subsection number="63A-15-501(2)(c)">An individual may not file a complaint during the 60 calendar days immediately preceding:<subsection number="63A-15-501(2)(c)(i)">a regular primary election, if the accused political subdivision officer is a candidate in the primary election; or</subsection><subsection number="63A-15-501(2)(c)(ii)">a regular general election in which an accused political subdivision officer is a candidate, unless the accused political subdivision officer is unopposed in the election.</subsection></subsection></subsection><subsection number="63A-15-501(3)">A complainant shall ensure that each complaint filed under this section is in writing and contains the following information:<subsection number="63A-15-501(3)(a)">the name and position of the political subdivision officer or employee alleged to be in violation;</subsection><subsection number="63A-15-501(3)(b)">the name, address, and telephone number of each individual who is filing the complaint;</subsection><subsection number="63A-15-501(3)(c)">a description of each alleged ethics violation, as applicable of:<subsection number="63A-15-501(3)(c)(i)"><xref depth="2" refnumber="10-3-13" start="0">Title 10, Chapter 3, Part 13, Municipal Officers' and Employees' Ethics Act</xref>;</subsection><subsection number="63A-15-501(3)(c)(ii)">Title <xref depth="2" refnumber="17-70-5">17, Chapter 70, Part 5</xref>, Disclosure Duties Applicable to All County Officers; or</subsection><subsection number="63A-15-501(3)(c)(iii)"><xref depth="1" refnumber="67-16" start="0">Title 67, Chapter 16, Utah Public Officers' and Employees' Ethics Act</xref>;</subsection></subsection><subsection number="63A-15-501(3)(d)">include for each alleged ethics violation:<subsection number="63A-15-501(3)(d)(i)">a reference to the section of the code alleged to have been violated;</subsection><subsection number="63A-15-501(3)(d)(ii)">the name of the complainant who has actual knowledge of the facts and circumstances supporting each allegation; and</subsection><subsection number="63A-15-501(3)(d)(iii)">with reasonable specificity, the facts and circumstances supporting each allegation, which shall be provided by:<subsection number="63A-15-501(3)(d)(iii)(A)">copies of official records or documentary evidence; or</subsection><subsection number="63A-15-501(3)(d)(iii)(B)">one or more affidavits that include the information required in Subsection <xref depth="4" refnumber="63A-15-501(4)" start="0">(4)</xref>;</subsection></subsection></subsection><subsection number="63A-15-501(3)(e)">a list of the witnesses that a complainant wishes to have called, including for each witness:<subsection number="63A-15-501(3)(e)(i)">the name, address, and, if available, one or more telephone numbers of the witness;</subsection><subsection number="63A-15-501(3)(e)(ii)">a brief summary of the testimony to be provided by the witness; and</subsection><subsection number="63A-15-501(3)(e)(iii)">a specific description of any documents or evidence a complainant desires the witness to produce;</subsection></subsection><subsection number="63A-15-501(3)(f)">a statement that each complainant:<subsection number="63A-15-501(3)(f)(i)">has reviewed the allegations contained in the complaint and the sworn statements and documents attached to the complaint;</subsection><subsection number="63A-15-501(3)(f)(ii)">believes that the complaint is submitted in good faith and not for any improper purpose such as for the purpose of harassing the respondent, causing unwarranted harm to the respondent's reputation, or causing unnecessary expenditure of public funds; and</subsection><subsection number="63A-15-501(3)(f)(iii)">believes the allegations contained in the complaint to be true and accurate; and</subsection></subsection><subsection number="63A-15-501(3)(g)">the signature of each complainant.</subsection></subsection><subsection number="63A-15-501(4)">An affidavit described in Subsection <xref depth="4" refnumber="63A-15-501(3)(d)(iii)(B)" start="0">(3)(d)(iii)(B)</xref> shall include:<subsection number="63A-15-501(4)(a)">the name, address, and telephone number of the signer;</subsection><subsection number="63A-15-501(4)(b)">a statement that the signer has actual knowledge of the facts and circumstances alleged in the affidavit;</subsection><subsection number="63A-15-501(4)(c)">the facts and circumstances testified by the signer;</subsection><subsection number="63A-15-501(4)(d)">a statement that the affidavit is believed to be true and correct and that false statements are subject to penalties of perjury; and</subsection><subsection number="63A-15-501(4)(e)">the signature of the signer.</subsection></subsection></section><section number="63A-15-502"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Privacy of ethics complaint -- Contempt -- Enforcement of finding of contempt -- Dismissal.</catchline><subsection number="63A-15-502(1)"><subsection number="63A-15-502(1)(a)"> Except as otherwise provided in this chapter, a person, including a complainant, the respondent, a commission member, or staff to the commission, may not disclose the existence of a complaint, a response, nor any information concerning any alleged ethics violation that is the subject of a complaint.</subsection><subsection number="63A-15-502(1)(b)"> The restrictions in Subsection <xref depth="4" refnumber="63A-15-502(1)(a)" start="0">(1)(a)</xref> do not apply to:<subsection number="63A-15-502(1)(b)(i)"> the respondent's voluntary disclosure of a finding by the commission that no allegations in a complaint were proved after that finding is issued by the commission under the procedures and requirements of Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>;</subsection><subsection number="63A-15-502(1)(b)(ii)"> this disclosure of facts or allegations about potential criminal violations to a law enforcement authority;</subsection><subsection number="63A-15-502(1)(b)(iii)"> a disclosure by a respondent that is made solely for the purpose of, and only to the extent necessary for, retaining counsel, conducting an interview, seeking evidence, or taking other action to prepare to defend against a complaint;</subsection><subsection number="63A-15-502(1)(b)(iv)"> a communication between a commission member and the commission's attorney or a member of the commission's staff; or</subsection><subsection number="63A-15-502(1)(b)(v)"> a disclosure to a person that is determined necessary, by a majority vote of the commission, to conduct the duties of the commission.</subsection></subsection></subsection><subsection number="63A-15-502(2)"> When a person makes a disclosure under Subsection <xref depth="4" refnumber="63A-15-502(1)(b)(iii)" start="0">(1)(b)(iii)</xref> or <xref depth="4" refnumber="63A-15-502(1)(b)(v)" start="0">(v)</xref>, the person making the disclosure shall inform the person to whom the disclosure is made of the nondisclosure requirements described in this section.</subsection><subsection number="63A-15-502(3)"> After the commission issues an order under Subsection <xref depth="4" refnumber="63A-15-704(2)" start="0">63A-15-704(2)</xref>, the commission may disclose the portion of the complaint, a response, and other information relating to an alleged ethics violation that the commission determines is proved.</subsection><subsection number="63A-15-502(4)"> A person who violates the provisions of Subsection <xref depth="4" refnumber="63A-15-502(1)(a)" start="0">(1)(a)</xref> is in contempt of the commission and proceedings may be initiated to enforce the finding of contempt using the procedures provided in Sections <xref depth="3" refnumber="63A-15-404" start="0">63A-15-404</xref> and <xref depth="3" refnumber="63A-15-405" start="0">63A-15-405</xref>.</subsection><subsection number="63A-15-502(5)"> If, before the commission issues an order in relation to an ethics complaint under Section <xref depth="3" refnumber="63A-15-704" start="0">63A-15-704</xref>, the existence of the ethics complaint is publicly disclosed by a person other than the respondent, an agent of the respondent, or a person who learns of the complaint under Subsection <xref depth="4" refnumber="63A-15-502(1)(b)(iii)" start="0">(1)(b)(iii)</xref> or <xref depth="4" refnumber="63A-15-502(1)(b)(v)" start="0">(v)</xref>, the commission shall summarily dismiss the complaint without prejudice.</subsection></section></part><part number="63A-15-6"><catchline>Review of Complaint</catchline><section number="63A-15-601"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Review of ethics complaint for compliance with form requirements -- Independent requirements for complaint -- Notice.</catchline><subsection number="63A-15-601(1)"> Within 10 business days after receipt of a complaint, the staff of the commission, in consultation with the chair of the commission, shall examine the complaint to determine if it is in compliance with Sections <xref depth="3" refnumber="63A-15-301" start="0">63A-15-301</xref> and <xref depth="3" refnumber="63A-15-501" start="0">63A-15-501</xref>.</subsection><subsection number="63A-15-601(2)"><subsection number="63A-15-601(2)(a)"> If the chair determines that the complaint does not comply with Sections <xref depth="3" refnumber="63A-15-301" start="0">63A-15-301</xref> and <xref depth="3" refnumber="63A-15-501" start="0">63A-15-501</xref>, the chair shall:<subsection number="63A-15-601(2)(a)(i)"> return the complaint to the first complainant named on the complaint with: <subsection number="63A-15-601(2)(a)(i)(A)"> a statement detailing the reason for the non-compliance; and</subsection><subsection number="63A-15-601(2)(a)(i)(B)"> a copy of the applicable provisions in this chapter; and</subsection></subsection><subsection number="63A-15-601(2)(a)(ii)"> notify the applicable political subdivision governing body that: <subsection number="63A-15-601(2)(a)(ii)(A)"> a complaint was filed against an unidentified political subdivision officer or employee but was returned for non-compliance with this chapter; and</subsection><subsection number="63A-15-601(2)(a)(ii)(B)"> the fact that a complaint was filed and returned shall be kept confidential until the commission submits its annual summary data report as required by Section <xref depth="3" refnumber="63A-15-202" start="0">63A-15-202</xref>.</subsection></subsection></subsection><subsection number="63A-15-601(2)(b)"> If a complaint is returned for non-compliance with the requirements of this chapter, a complainant may file another complaint if the new complaint independently meets the requirements of Sections <xref depth="3" refnumber="63A-15-301" start="0">63A-15-301</xref> and <xref depth="3" refnumber="63A-15-501" start="0">63A-15-501</xref>, including any requirements for timely filing.</subsection></subsection><subsection number="63A-15-601(3)"> If the chair determines that the complaint complies with the requirements of this section, the chair shall: <subsection number="63A-15-601(3)(a)"> accept the complaint;</subsection><subsection number="63A-15-601(3)(b)"> notify each member of the commission that the complaint has been filed and accepted;</subsection><subsection number="63A-15-601(3)(c)"> notify the applicable political subdivision that:<subsection number="63A-15-601(3)(c)(i)"> a complaint has been filed against an unidentified political subdivision officer or employee;</subsection><subsection number="63A-15-601(3)(c)(ii)"> the identity of the political subdivision officer or employee and the allegations raised in the complaint are confidential pending the commission's preliminary review of the complaint; and</subsection><subsection number="63A-15-601(3)(c)(iii)"> the fact that a complaint was filed shall be kept confidential until the commission publicly discloses the existence of the complaint via: <subsection number="63A-15-601(3)(c)(iii)(A)"> notice of the commission's review of a complaint in accordance with Section <xref depth="3" refnumber="63A-15-701" start="0">63A-15-701</xref>; or</subsection><subsection number="63A-15-601(3)(c)(iii)(B)"> submission of the commission's annual summary data report as required in Section <xref depth="3" refnumber="63A-15-202" start="0">63A-15-202</xref>; and</subsection></subsection></subsection><subsection number="63A-15-601(3)(d)"> promptly forward the complaint to the political subdivision officer or employee who is the subject of the ethics complaint via personal delivery or a delivery method that provides verification of receipt, together with a copy of this chapter and notice of the officer's or employee's deadline for filing a response to the complaint if the complaint is not dismissed under Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>.</subsection></subsection></section><section number="63A-15-602"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Preliminary review of complaint -- Standard of proof -- Notice.</catchline><subsection number="63A-15-602(1)"><subsection number="63A-15-602(1)(a)"> By no later than 10 calendar days after the day on which a complaint is accepted under Section <xref depth="3" refnumber="63A-15-601" start="0">63A-15-601</xref>, the commission chair shall:<subsection number="63A-15-602(1)(a)(i)"> schedule a commission meeting on a date no later than 60 calendar days after the date on which the commission accepts the complaint;</subsection><subsection number="63A-15-602(1)(a)(ii)"> place the complaint on the agenda for consideration at the meeting;</subsection><subsection number="63A-15-602(1)(a)(iii)"> provide a copy of the complaint to the members; and</subsection><subsection number="63A-15-602(1)(a)(iv)"> provide notice of the date, time, and location of the meeting: <subsection number="63A-15-602(1)(a)(iv)(A)"> to the respondent;</subsection><subsection number="63A-15-602(1)(a)(iv)(B)"> the first complainant named in the complaint;</subsection><subsection number="63A-15-602(1)(a)(iv)(C)"> each commission member; and</subsection><subsection number="63A-15-602(1)(a)(iv)(D)"> in accordance with Section <xref depth="3" refnumber="52-4-202" start="0">52-4-202</xref>.</subsection></subsection></subsection><subsection number="63A-15-602(1)(b)"> The meeting described in Subsection <xref depth="4" refnumber="63A-15-602(1)(a)(ii)" start="0">(1)(a)(ii)</xref> is closed to the public in accordance with Section <xref depth="3" refnumber="52-4-204" start="0">52-4-204</xref>.</subsection></subsection><subsection number="63A-15-602(2)"><subsection number="63A-15-602(2)(a)"> At the meeting described in Subsection <xref depth="4" refnumber="63A-15-602(1)(a)(i)" start="0">(1)(a)(i)</xref>:<subsection number="63A-15-602(2)(a)(i)"> the commission members shall review each allegation in the complaint;</subsection><subsection number="63A-15-602(2)(a)(ii)"> the commission may not receive testimony, hear a motion from a party, or admit evidence; and</subsection><subsection number="63A-15-602(2)(a)(iii)"> the chair shall conduct deliberations.</subsection></subsection><subsection number="63A-15-602(2)(b)"> The commission may, if necessary:<subsection number="63A-15-602(2)(b)(i)"> request a formal response or affidavit from a respondent; and</subsection><subsection number="63A-15-602(2)(b)(ii)"> review the response or affidavit at the meeting.</subsection></subsection><subsection number="63A-15-602(2)(c)"> Upon a motion made by a commission member, the commission may exclude commission staff from all or a portion of the deliberations by a majority vote.</subsection></subsection><subsection number="63A-15-602(3)"><subsection number="63A-15-602(3)(a)"> During deliberations, each commission member shall, for each allegation, determine:<subsection number="63A-15-602(3)(a)(i)"> whether the facts alleged, if true, would be an ethics violation;</subsection><subsection number="63A-15-602(3)(a)(ii)"> whether the complaint includes an affidavit from a person with firsthand knowledge of alleged facts described in Subsection <xref depth="4" refnumber="63A-15-602(3)(a)(i)" start="0">(3)(a)(i)</xref>; and</subsection><subsection number="63A-15-602(3)(a)(iii)"> whether the complaint is frivolous or solely for a political purpose.</subsection></subsection><subsection number="63A-15-602(3)(b)"> A commission member shall vote to forward an allegation in a complaint for a final commission review in accordance with <xref depth="2" refnumber="63A-15-7" start="2">Part 7, Commission Review of Ethics Violation</xref>, if the commission member determines:<subsection number="63A-15-602(3)(b)(i)"> an allegation, if true, would be an ethics violation;</subsection><subsection number="63A-15-602(3)(b)(ii)"> the complaint contains an affidavit with firsthand knowledge of the allegation under Subsection <xref depth="4" refnumber="63A-15-602(3)(a)(ii)" start="0">(3)(a)(ii)</xref>; and</subsection><subsection number="63A-15-602(3)(b)(iii)"> the allegation is not frivolous or solely for a political purpose.</subsection></subsection></subsection><subsection number="63A-15-602(4)"><subsection number="63A-15-602(4)(a)"> A verbal roll call vote shall be taken on each allegation and each member's vote shall be recorded.</subsection><subsection number="63A-15-602(4)(b)"> The commission may not review an allegation for a final determination under <xref depth="2" refnumber="63A-15-7" start="2">Part 7, Commission Review of Ethics Violation</xref>, unless six of the seven members of the commission vote to review the allegation.</subsection></subsection><subsection number="63A-15-602(5)"><subsection number="63A-15-602(5)(a)"> An allegation that is not forwarded for a final determination is dismissed.</subsection><subsection number="63A-15-602(5)(b)"> Before the commission issues an order in accordance with this section, the commission may, upon a majority vote, reconsider and hold a new vote on an allegation.</subsection><subsection number="63A-15-602(5)(c)"> A motion to reconsider a vote may only be made by a member of the commission who voted that the allegation should not be forwarded for a final determination.</subsection></subsection><subsection number="63A-15-602(6)"><subsection number="63A-15-602(6)(a)"> If each allegation stated in a complaint is dismissed in accordance with this section, the commission shall:<subsection number="63A-15-602(6)(a)(i)"> issue and enter into the record an order that the complaint is dismissed because no allegations, in accordance with this section, were forwarded for a final determination;</subsection><subsection number="63A-15-602(6)(a)(ii)"> classify all recordings, testimony, evidence, orders, findings, and other records directly relating to the meetings authorized by this part as private records under Section <xref depth="3" refnumber="63G-2-302" start="0">63G-2-302</xref>;</subsection><subsection number="63A-15-602(6)(a)(iii)"> provide notice of the determination, in a manner determined by the chair, to: <subsection number="63A-15-602(6)(a)(iii)(A)"> the respondent;</subsection><subsection number="63A-15-602(6)(a)(iii)(B)"> the first complainant named on the complaint; and</subsection><subsection number="63A-15-602(6)(a)(iii)(C)"> subject to Subsection <xref depth="4" refnumber="63A-15-602(6)(b)" start="0">(6)(b)</xref>, the appropriate political subdivision; and</subsection></subsection><subsection number="63A-15-602(6)(a)(iv)"> provide notice to each person or entity named in Subsections <xref depth="4" refnumber="63A-15-602(6)(a)(iii)(A)" start="0">(6)(a)(iii)(A)</xref> through <xref depth="4" refnumber="63A-15-602(6)(a)(iii)(C)" start="0">(C)</xref> that, under provisions of Section <xref depth="3" refnumber="63A-15-502" start="0">63A-15-502</xref> and other provisions of this chapter, a person who discloses the findings of the commission in violation of any provision of this chapter is in contempt of the commission and is subject to penalties for contempt.</subsection></subsection><subsection number="63A-15-602(6)(b)"> The notification to the appropriate political subdivision shall notify the political subdivision that:<subsection number="63A-15-602(6)(b)(i)"> a complaint against an unidentified political subdivision officer or employee has been dismissed; and</subsection><subsection number="63A-15-602(6)(b)(ii)"> the fact that a complaint was filed shall be kept confidential until the commission publicly discloses the existence of the complaint via submission of the commission's annual summary data report as required in Section <xref depth="3" refnumber="63A-15-202" start="0">63A-15-202</xref>.</subsection></subsection></subsection><subsection number="63A-15-602(7)"> If one or more of the allegations stated in a complaint are not dismissed in accordance with this section, the commission shall: <subsection number="63A-15-602(7)(a)"> issue and enter into the record:<subsection number="63A-15-602(7)(a)(i)"> an order for each allegation that is dismissed, if any, because the allegation was not forwarded for a final determination; and</subsection><subsection number="63A-15-602(7)(a)(ii)"> an order for further review under <xref depth="2" refnumber="63A-15-7" start="2">Part 7, Commission Review of Ethics Violation</xref>, of each allegation that is not dismissed;</subsection></subsection><subsection number="63A-15-602(7)(b)"> classify all recordings, orders, findings, and other records or documents directly relating to a meeting authorized by this section as private records under Section <xref depth="3" refnumber="63G-2-302" start="0">63G-2-302</xref>;</subsection><subsection number="63A-15-602(7)(c)"> if an allegation was dismissed, provide notice of the determination for each allegation dismissed in a manner determined by the chair, to:<subsection number="63A-15-602(7)(c)(i)"> the respondent;</subsection><subsection number="63A-15-602(7)(c)(ii)"> the first complainant named on the complaint; and</subsection><subsection number="63A-15-602(7)(c)(iii)"> subject to Subsection <xref depth="4" refnumber="63A-15-602(8)" start="0">(8)</xref>, the appropriate political subdivision; and</subsection></subsection><subsection number="63A-15-602(7)(d)"> provide notice to each person or entity named in Subsections <xref depth="4" refnumber="63A-15-602(7)(c)(i)" start="0">(7)(c)(i)</xref> through <xref depth="4" refnumber="63A-15-602(7)(c)(iii)" start="0">(iii)</xref> that:<subsection number="63A-15-602(7)(d)(i)"> under provisions of Section <xref depth="3" refnumber="63A-15-502" start="0">63A-15-502</xref> and other provisions of this chapter, a person who discloses the findings of the commission under this section in violation of any provision of this chapter is in contempt of the commission and is subject to penalties for contempt; and</subsection><subsection number="63A-15-602(7)(d)(ii)"> the commission shall review the remaining allegations in the complaint at a meeting described in Section <xref depth="3" refnumber="63A-15-603" start="0">63A-15-603</xref> and in accordance with <xref depth="2" refnumber="63A-15-7" start="2">Part 7, Commission Review of Ethics Violation</xref>.</subsection></subsection></subsection><subsection number="63A-15-602(8)"> The notification to the appropriate political subdivision shall notify the political subdivision that: <subsection number="63A-15-602(8)(a)"> an unspecified allegation in a complaint against an unidentified political subdivision officer or employee has been dismissed; and</subsection><subsection number="63A-15-602(8)(b)"> the fact that a complaint was filed shall be kept confidential until the commission publicly discloses the existence of the complaint in accordance with the provisions of this chapter.</subsection></subsection><subsection number="63A-15-602(9)"> For a complaint described in Subsection <xref depth="4" refnumber="63A-15-602(7)" start="0">(7)</xref>, the commission members shall ensure that, within five business days after the day of the meeting described in Subsection <xref depth="4" refnumber="63A-15-602(1)(a)(ii)" start="0">(1)(a)(ii)</xref>, the complaint is redacted to remove references to an allegation that is dismissed under this section.</subsection><subsection number="63A-15-602(10)"> The chair shall ensure that a record of the meeting held under this section is kept in accordance with Section <xref depth="3" refnumber="63A-15-702" start="0">63A-15-702</xref>.</subsection></section><section number="63A-15-603"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Meeting of the commission to review a complaint -- Procedures.</catchline><tab/>By no later than 10 calendar days after the day on which a complaint is accepted under Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref> for further review, the commission chair shall:<subsection number="63A-15-603(1)"> schedule a commission meeting on a date no later than 60 calendar days after the date on which the commission votes to forward a complaint for final determination in accordance with Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>;</subsection><subsection number="63A-15-603(2)"> place the complaint on the agenda for consideration at the meeting described in Subsection <xref depth="4" refnumber="63A-15-603(1)" start="0">(1)</xref>;</subsection><subsection number="63A-15-603(3)"> provide notice of the date, time, and location of the meeting: <subsection number="63A-15-603(3)(a)"> to:<subsection number="63A-15-603(3)(a)(i)"> the members of the commission;</subsection><subsection number="63A-15-603(3)(a)(ii)"> the first complainant named in the complaint; and</subsection><subsection number="63A-15-603(3)(a)(iii)"> the respondent; and</subsection></subsection><subsection number="63A-15-603(3)(b)"> in accordance with Section <xref depth="3" refnumber="52-4-202" start="0">52-4-202</xref>; and</subsection></subsection><subsection number="63A-15-603(4)"> provide a copy of the complaint or redacted complaint, as required in Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>, to each member of the commission.</subsection></section><section number="63A-15-604"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Response to ethics complaint -- Filing -- Form.</catchline><subsection number="63A-15-604(1)"> The political subdivision officer or employee who is the subject of the complaint may file a response to the complaint no later than 30 days after the day on which the officer or employee receives delivery of an order issued by the commission under Subsection <xref depth="4" refnumber="63A-15-602(7)" start="0">63A-15-602(7)</xref>.</subsection><subsection number="63A-15-604(2)"> The respondent shall file the response with the commission and ensure that the response is in writing and contains the following information: <subsection number="63A-15-604(2)(a)"> the name, address, and telephone number of the respondent;</subsection><subsection number="63A-15-604(2)(b)"> for each alleged ethics violation in the complaint:<subsection number="63A-15-604(2)(b)(i)"> each affirmative defense asserted in response to the allegation, including a general description of each affirmative defense and the facts and circumstances supporting the defense to be provided by one or more affidavits, each of which shall comply with Subsection <xref depth="4" refnumber="63A-15-604(4)" start="0">(4)</xref>;</subsection><subsection number="63A-15-604(2)(b)(ii)"> the facts and circumstances refuting the allegation, which shall be provided by: <subsection number="63A-15-604(2)(b)(ii)(A)"> copies of official records or documentary evidence; or</subsection><subsection number="63A-15-604(2)(b)(ii)(B)"> one or more affidavits, each of which shall comply with Subsection <xref depth="4" refnumber="63A-15-604(4)" start="0">(4)</xref>;</subsection></subsection></subsection><subsection number="63A-15-604(2)(c)"> a list of the witnesses that the respondent wishes to have called, including for each witness:<subsection number="63A-15-604(2)(c)(i)"> the name, address, and, if available, telephone number of the witness;</subsection><subsection number="63A-15-604(2)(c)(ii)"> a brief summary of the testimony to be provided by the witness; and</subsection><subsection number="63A-15-604(2)(c)(iii)"> a specific description of any documents or evidence the respondent desires the witness to produce;</subsection></subsection><subsection number="63A-15-604(2)(d)"> a statement that the respondent:<subsection number="63A-15-604(2)(d)(i)"> has reviewed the allegations contained in the complaint and the sworn statements and documents attached to the response; and</subsection><subsection number="63A-15-604(2)(d)(ii)"> believes the contents of the response to be true and accurate; and</subsection></subsection><subsection number="63A-15-604(2)(e)"> the signature of the respondent.</subsection></subsection><subsection number="63A-15-604(3)"> Promptly after receiving the response, the commission shall provide copies of the response to: <subsection number="63A-15-604(3)(a)"> each member of the commission; and</subsection><subsection number="63A-15-604(3)(b)"> the first named complainant on the complaint.</subsection></subsection><subsection number="63A-15-604(4)"> An affidavit described in Subsection <xref depth="4" refnumber="63A-15-604(2)(b)(i)" start="0">(2)(b)(i)</xref> or <xref depth="4" refnumber="63A-15-604(2)(b)(ii)(B)" start="0">(2)(b)(ii)(B)</xref> shall include the following information: <subsection number="63A-15-604(4)(a)"> the name, address, and telephone number of the signer;</subsection><subsection number="63A-15-604(4)(b)"> a statement that the signer has actual knowledge of the facts and circumstances alleged in the affidavit;</subsection><subsection number="63A-15-604(4)(c)"> the facts and circumstances testified to by the signer;</subsection><subsection number="63A-15-604(4)(d)"> a statement that the affidavit is believed to be true and correct and that false statements are subject to penalties of perjury; and</subsection><subsection number="63A-15-604(4)(e)"> the signature of the signer.</subsection></subsection></section></part><part number="63A-15-7"><catchline>Commission Review of Ethics Violation</catchline><section number="63A-15-701"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Commission review of ethics violation.</catchline><subsection number="63A-15-701(1)">The scope of a review by the commission is limited to an alleged ethics violation stated in a complaint that has not been previously dismissed under Section <xref depth="3" refnumber="63A-15-602" start="0">63A-15-602</xref>.</subsection><subsection number="63A-15-701(2)"><subsection number="63A-15-701(2)(a)">Before holding the meeting for review of the complaint, the commission chair may schedule a separate meeting of the commission for the purposes of:<subsection number="63A-15-701(2)(a)(i)">hearing motions or arguments from the parties, including hearing motions or arguments relating to dismissal of a complaint, admission of evidence, or procedures;</subsection><subsection number="63A-15-701(2)(a)(ii)">holding a vote of the commission, with or without the attendance of the parties, on procedural or commission business matters relating to a complaint; or</subsection><subsection number="63A-15-701(2)(a)(iii)">reviewing a complaint, with or without the attendance of the parties, to determine if the complaint should be dismissed in whole or in part, by means of a majority vote of the commission, because the complaint pleads facts or circumstances against a political subdivision officer or employee that have already been reviewed by, as provided in Section <xref depth="3" refnumber="63A-15-301" start="0">63A-15-301</xref>, the commission, a municipal ethics commission established in accordance with Section <xref depth="3" refnumber="10-3-1311" start="0">10-3-1311</xref>, a county ethics commission established in accordance with Section <xref depth="3" refnumber="17-70-511">17-70-511</xref>, or a local political subdivision ethics commission established in accordance with Section <xref depth="3" refnumber="63A-15-103" start="0">63A-15-103</xref>.</subsection></subsection><subsection number="63A-15-701(2)(b)">Notwithstanding Section <xref depth="3" refnumber="63A-15-603" start="0">63A-15-603</xref>, the commission may, by a majority vote, change the date of the meeting for review of the complaint in order to accommodate:<subsection number="63A-15-701(2)(b)(i)">a meeting authorized under Subsection <xref depth="4" refnumber="63A-15-701(2)(a)" start="0">(2)(a)</xref>; or</subsection><subsection number="63A-15-701(2)(b)(ii)">necessary scheduling requirements.</subsection></subsection></subsection><subsection number="63A-15-701(3)"><subsection number="63A-15-701(3)(a)">The commission shall comply with the Utah Rules of Evidence except where the commission determines, by majority vote, that a rule is not compatible with the requirements of this chapter.</subsection><subsection number="63A-15-701(3)(b)">The chair shall make rulings on admissibility of evidence consistent with the provisions of Section <xref depth="3" refnumber="63A-15-402" start="0">63A-15-402</xref>.</subsection></subsection><subsection number="63A-15-701(4)"><subsection number="63A-15-701(4)(a)">A meeting or hearing authorized in this part is open to the public except as provided in Section <xref depth="3" refnumber="52-4-204" start="0">52-4-204</xref>.</subsection><subsection number="63A-15-701(4)(b)">The following individuals may be present during the presentation of testimony and evidence to the commission:<subsection number="63A-15-701(4)(b)(i)">the complainant;</subsection><subsection number="63A-15-701(4)(b)(ii)">the complainant's counsel, if applicable;</subsection><subsection number="63A-15-701(4)(b)(iii)">the respondent;</subsection><subsection number="63A-15-701(4)(b)(iv)">the respondent's counsel, if applicable;</subsection><subsection number="63A-15-701(4)(b)(v)">members of the commission;</subsection><subsection number="63A-15-701(4)(b)(vi)">staff to the commission;</subsection><subsection number="63A-15-701(4)(b)(vii)">a witness, while testifying before the commission; and</subsection><subsection number="63A-15-701(4)(b)(viii)">necessary security personnel.</subsection></subsection><subsection number="63A-15-701(4)(c)">The commission may, in accordance with Section <xref depth="3" refnumber="52-4-204" start="0">52-4-204</xref>, close a meeting to:<subsection number="63A-15-701(4)(c)(i)">seek or obtain legal advice on legal, evidentiary, or procedural matters; or</subsection><subsection number="63A-15-701(4)(c)(ii)">conduct deliberations to reach a decision on the complaint.</subsection></subsection></subsection><subsection number="63A-15-701(5)">If a majority of the commission determines that a continuance is necessary to obtain further evidence and testimony, to accommodate administrative needs, or to accommodate the attendance of commission members, witnesses, or a party, the commission shall:<subsection number="63A-15-701(5)(a)">adjourn and continue the meeting to a future date and time after notice to the parties; and</subsection><subsection number="63A-15-701(5)(b)">establish that future date and time by majority vote.</subsection></subsection><subsection number="63A-15-701(6)">A record, as defined in Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>, created by the commission under this part, reviewed by the commission under this part, or received by the commission under this part, is a public record, as defined in Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>.</subsection></section><section number="63A-15-702"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Record -- Recording of meetings.</catchline><subsection number="63A-15-702(1)"><subsection number="63A-15-702(1)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-15-702(1)(b)" start="0">(1)(b)</xref>, an individual may not use a camera or other recording device in a meeting authorized by this part.</subsection><subsection number="63A-15-702(1)(b)"><subsection number="63A-15-702(1)(b)(i)"> The commission shall keep an audio or video recording of all portions of each meeting authorized by this part.</subsection><subsection number="63A-15-702(1)(b)(ii)"> The commission may, by a majority vote of the commission, permit a camera or other recording device in the meeting in which the commission releases the commission's recommendation under this part.</subsection></subsection></subsection><subsection number="63A-15-702(2)"> In addition to the recording required in Subsection <xref depth="4" refnumber="63A-15-702(1)" start="0">(1)</xref>, the chair shall ensure that a record of the meeting or hearing is made, which shall include: <subsection number="63A-15-702(2)(a)"> official minutes taken during the meeting or hearing, if any;</subsection><subsection number="63A-15-702(2)(b)"> copies of all documents or other items admitted into evidence by the commission;</subsection><subsection number="63A-15-702(2)(c)"> copies of a document or written order or ruling issued by the chair or the commission; and</subsection><subsection number="63A-15-702(2)(d)"> any other information that a majority of the commission or the chair directs.</subsection></subsection></section><section number="63A-15-703"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Commission deliberations -- Standard of proof.</catchline><subsection number="63A-15-703(1)"> After each party has presented a closing argument, the commission shall, at the direction of the chair, begin its deliberations: <subsection number="63A-15-703(1)(a)"> immediately after conclusion of the closing arguments; or</subsection><subsection number="63A-15-703(1)(b)"> at a future meeting of the commission, on a date and time determined by a majority of the members of the commission.</subsection></subsection><subsection number="63A-15-703(2)"><subsection number="63A-15-703(2)(a)"> The chair of the commission shall conduct the deliberations.</subsection><subsection number="63A-15-703(2)(b)"> Upon a motion made by a commission member, the commission may:<subsection number="63A-15-703(2)(b)(i)"> exclude commission staff from all or a portion of the deliberations by a majority vote of the commission; or</subsection><subsection number="63A-15-703(2)(b)(ii)"> close the meeting in accordance with Section <xref depth="3" refnumber="52-4-204" start="0">52-4-204</xref>.</subsection></subsection></subsection><subsection number="63A-15-703(3)"><subsection number="63A-15-703(3)(a)"> During deliberations, for each allegation reviewed by the commission, each member shall determine and cast a vote stating:<subsection number="63A-15-703(3)(a)(i)"> whether the allegation is: <subsection number="63A-15-703(3)(a)(i)(A)"> proven by clear and convincing evidence; or</subsection><subsection number="63A-15-703(3)(a)(i)(B)"> not proven; and</subsection></subsection><subsection number="63A-15-703(3)(a)(ii)"> for each allegation proven, whether the commission would recommend to the appropriate political subdivision governing body to take one or more of the following actions: <subsection number="63A-15-703(3)(a)(ii)(A)"> censure;</subsection><subsection number="63A-15-703(3)(a)(ii)(B)"> in the case of a political subdivision employee, termination;</subsection><subsection number="63A-15-703(3)(a)(ii)(C)"> in the case of a political subdivision officer, removal from office; or</subsection><subsection number="63A-15-703(3)(a)(ii)(D)"> any other action or reprimand that the commission determines is appropriate.</subsection></subsection></subsection><subsection number="63A-15-703(3)(b)"><subsection number="63A-15-703(3)(b)(i)"> A verbal roll call vote shall be taken on each allegation, and each recommended action described in Subsection <xref depth="4" refnumber="63A-15-703(3)(a)(ii)" start="0">(3)(a)(ii)</xref> on each allegation.</subsection><subsection number="63A-15-703(3)(b)(ii)"> Each member's vote shall be recorded.</subsection></subsection></subsection><subsection number="63A-15-703(4)"><subsection number="63A-15-703(4)(a)"> An allegation is not considered to be proven unless six of the seven members of the commission vote that the allegation is proven.</subsection><subsection number="63A-15-703(4)(b)"> The seven members of the commission described in Subsection <xref depth="4" refnumber="63A-15-703(4)(a)" start="0">(4)(a)</xref> refers to the members that actually participate in deciding whether an allegation is proven, including an alternate member described in Subsection <xref depth="4" refnumber="63A-15-201(4)(f)(i)(A)" start="0">63A-15-201(4)(f)(i)(A)</xref> or a temporary member described in Subsection <xref depth="4" refnumber="63A-15-201(4)(f)(i)(B)" start="0">63A-15-201(4)(f)(i)(B)</xref>.</subsection><subsection number="63A-15-703(4)(c)"> An allegation that is not considered to be proven is dismissed.</subsection><subsection number="63A-15-703(4)(d)"><subsection number="63A-15-703(4)(d)(i)"> Before the commission issues its recommendation in accordance with Section <xref depth="3" refnumber="63A-15-704" start="0">63A-15-704</xref>, the commission may, upon a majority vote, reconsider and hold a new vote on an allegation.</subsection><subsection number="63A-15-703(4)(d)(ii)"> A motion to reconsider a vote may only be made by a member of the commission who voted that the allegation was not proved.</subsection></subsection></subsection><subsection number="63A-15-703(5)"> The commission may not find that an allegation is proven if the allegation is based on an act by an individual under the authority of the political subdivision officer or employee, unless the commission finds, by clear and convincing evidence, that the political subdivision officer or employee: <subsection number="63A-15-703(5)(a)"> encouraged, condoned, or ordered the act;</subsection><subsection number="63A-15-703(5)(b)"><subsection number="63A-15-703(5)(b)(i)"> before the individual engaged in the act, knew or should have known that the individual was likely to engage in the act; and</subsection><subsection number="63A-15-703(5)(b)(ii)"> failed to take appropriate action to prevent the act;</subsection></subsection><subsection number="63A-15-703(5)(c)"><subsection number="63A-15-703(5)(c)(i)"> while the individual engaged in the act, knew or should have known that the individual was engaging in the act; and</subsection><subsection number="63A-15-703(5)(c)(ii)"> failed to take appropriate action to stop the act; or</subsection></subsection><subsection number="63A-15-703(5)(d)"><subsection number="63A-15-703(5)(d)(i)"> after the individual engaged in the act, knew or should have known that the individual engaged in the act; and</subsection><subsection number="63A-15-703(5)(d)(ii)"> failed to take appropriate action in response to the act.</subsection></subsection></subsection><subsection number="63A-15-703(6)"> The commission may not find that an allegation is proven if the allegation is based on the failure of an individual under the authority of the political subdivision officer or employee to act, unless the commission finds, by clear and convincing evidence, that the political subdivision officer or employee: <subsection number="63A-15-703(6)(a)"> encouraged, condoned, or ordered the failure to act;</subsection><subsection number="63A-15-703(6)(b)"><subsection number="63A-15-703(6)(b)(i)"> before the individual failed to act, knew or should have known that the individual was likely to fail to act; and</subsection><subsection number="63A-15-703(6)(b)(ii)"> failed to take appropriate action to prevent the failure to act;</subsection></subsection><subsection number="63A-15-703(6)(c)"><subsection number="63A-15-703(6)(c)(i)"> while the individual was failing to act, knew or should have known that the individual was failing to act; and</subsection><subsection number="63A-15-703(6)(c)(ii)"> failed to take appropriate action to prevent the failure to act; or</subsection></subsection><subsection number="63A-15-703(6)(d)"><subsection number="63A-15-703(6)(d)(i)"> after the individual failed to act, knew or should have known that the individual failed to act; and</subsection><subsection number="63A-15-703(6)(d)(ii)"> failed to take appropriate action in response to the failure to act.</subsection></subsection></subsection><subsection number="63A-15-703(7)"> At the conclusion of deliberations, the commission shall prepare the commission's recommendations as provided in Sections <xref depth="3" refnumber="63A-15-704" start="0">63A-15-704</xref> and <xref depth="3" refnumber="63A-15-705" start="0">63A-15-705</xref>.</subsection></section><section number="63A-15-704"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Recommendations of commission.</catchline><subsection number="63A-15-704(1)"><subsection number="63A-15-704(1)(a)"> If the commission determines that no allegations in the complaint were proved, the commission shall:<subsection number="63A-15-704(1)(a)(i)"> issue and enter into the record an order that the complaint is dismissed because no allegations in the complaint were found to have been proved;</subsection><subsection number="63A-15-704(1)(a)(ii)"> provide notice of the determination at a public meeting; and</subsection><subsection number="63A-15-704(1)(a)(iii)"> provide written notice of the determination to: <subsection number="63A-15-704(1)(a)(iii)(A)"> the respondent;</subsection><subsection number="63A-15-704(1)(a)(iii)(B)"> the first complainant named on the complaint; and</subsection><subsection number="63A-15-704(1)(a)(iii)(C)"> the appropriate political subdivision.</subsection></subsection></subsection></subsection><subsection number="63A-15-704(2)"> If the commission determines that one or more of the allegations in the complaint were proved, the commission shall: <subsection number="63A-15-704(2)(a)"> if one or more allegations were not found to have been proven, enter into the record an order dismissing those unproven allegations; and</subsection><subsection number="63A-15-704(2)(b)"> prepare a written recommendation to the applicable political subdivision governing body that:<subsection number="63A-15-704(2)(b)(i)"> lists the name of each complainant;</subsection><subsection number="63A-15-704(2)(b)(ii)"> lists the name of the respondent;</subsection><subsection number="63A-15-704(2)(b)(iii)"> states the date of the recommendation;</subsection><subsection number="63A-15-704(2)(b)(iv)"> for each allegation that was found to be proven: <subsection number="63A-15-704(2)(b)(iv)(A)"> provides a reference to the statute or criminal provision allegedly violated;</subsection><subsection number="63A-15-704(2)(b)(iv)(B)"> states the number and names of commission members voting that the allegation was proved and the number and names of commission members voting that the allegation was not proved;</subsection><subsection number="63A-15-704(2)(b)(iv)(C)"> at the option of those members voting that the allegation was proved, includes a statement by one or all of those members stating the reasons for voting that the allegation was proved; and</subsection><subsection number="63A-15-704(2)(b)(iv)(D)"> at the option of those members voting that the allegation was not proved, includes a statement by one or all of those members stating the reasons for voting that the allegation was not proved;</subsection></subsection><subsection number="63A-15-704(2)(b)(v)"> contains any general statement that is adopted for inclusion in the recommendation by a majority of the members of the commission;</subsection><subsection number="63A-15-704(2)(b)(vi)"> contains a statement referring the allegations found to have been proved to the appropriate political subdivision governing body for review and, if necessary, further action;</subsection><subsection number="63A-15-704(2)(b)(vii)"> contains a statement referring to each allegation proven the commission's recommendation under Subsection <xref depth="4" refnumber="63A-15-703(3)(a)(ii)" start="0">63A-15-703(3)(a)(ii)</xref>;</subsection><subsection number="63A-15-704(2)(b)(viii)"> states the name of each member of the commission; and</subsection><subsection number="63A-15-704(2)(b)(ix)"> is signed by each commission member.</subsection></subsection></subsection><subsection number="63A-15-704(3)"> The commission shall provide notice of the determination: <subsection number="63A-15-704(3)(a)"> at a public meeting; and</subsection><subsection number="63A-15-704(3)(b)"> in writing to:<subsection number="63A-15-704(3)(b)(i)"> the respondent;</subsection><subsection number="63A-15-704(3)(b)(ii)"> the first complainant named on the complaint; and</subsection><subsection number="63A-15-704(3)(b)(iii)"> in accordance with Subsection <xref depth="4" refnumber="63A-15-704(4)" start="0">(4)</xref>, the appropriate political subdivision.</subsection></subsection></subsection><subsection number="63A-15-704(4)"> The commission shall ensure that, within 10 business days of the date of public issuance of the determination in accordance with Subsection <xref depth="4" refnumber="63A-15-704(3)" start="0">(3)</xref>, the following documents are provided to the political subdivision governing body: <subsection number="63A-15-704(4)(a)"> a cover letter referring the proven allegations contained in the complaint to the political subdivision governing body for review;</subsection><subsection number="63A-15-704(4)(b)"> a copy of the complaint;</subsection><subsection number="63A-15-704(4)(c)"> a copy of the response; and</subsection><subsection number="63A-15-704(4)(d)"> a copy of the commission's recommendation.</subsection></subsection></section><section number="63A-15-705"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Criminal allegation -- Recommendation to county or district attorney or attorney general.</catchline><subsection number="63A-15-705(1)"> If the commission finds that a political subdivision officer or employee allegedly violated a criminal provision, the commission shall, in addition to sending a recommendation to a political subdivision governing body in accordance with Section <xref depth="3" refnumber="63A-15-704" start="0">63A-15-704</xref>, send a written recommendation for further investigation to one or more of the following: <subsection number="63A-15-705(1)(a)"> the county or district attorney of the applicable jurisdiction; or</subsection><subsection number="63A-15-705(1)(b)"> the attorney general.</subsection></subsection><subsection number="63A-15-705(2)"> The written recommendation described in Subsection <xref depth="4" refnumber="63A-15-705(1)" start="0">(1)</xref> shall: <subsection number="63A-15-705(2)(a)"> list the name of each complainant;</subsection><subsection number="63A-15-705(2)(b)"> list the name of the respondent;</subsection><subsection number="63A-15-705(2)(c)"> state the date of the recommendation;</subsection><subsection number="63A-15-705(2)(d)"> for each allegation of a criminal violation, provide a reference to the criminal provision allegedly violated;</subsection><subsection number="63A-15-705(2)(e)"> include a general statement that is adopted by a majority of the members of the commission; and</subsection><subsection number="63A-15-705(2)(f)"> state the name of the political subdivision governing body that the commission sent a recommendation to in accordance with Section <xref depth="3" refnumber="63A-15-704" start="0">63A-15-704</xref>.</subsection></subsection><subsection number="63A-15-705(3)"> If the commission sends a recommendation in accordance with this section, the commission shall enter into the record: <subsection number="63A-15-705(3)(a)"> a copy of the recommendation; and</subsection><subsection number="63A-15-705(3)(b)"> the name of each person described in Subsection <xref depth="4" refnumber="63A-15-705(1)" start="0">(1)</xref> to whom the commission sent the recommendation.</subsection></subsection><subsection number="63A-15-705(4)"> A recommendation prepared and delivered in accordance with this section is a public record.</subsection></section><section number="63A-15-706"><histories><history>Renumbered and Amended by Chapter <modchap sess="2018GS">461</modchap>, 2018 General Session</history><modyear>2018</modyear></histories><catchline>Action by political subdivision governing body.</catchline><tab/>A political subdivision governing body that receives a recommendation in accordance with Section <xref depth="3" refnumber="63A-15-704" start="0">63A-15-704</xref> shall:<subsection number="63A-15-706(1)"> review the recommendation; and</subsection><subsection number="63A-15-706(2)"> take further action in accordance with a political subdivision's governing ordinance, bylaws, or other applicable governing rule.</subsection></section></part></chapter><chapter number="63A-16"><catchline>Utah Technology Governance Act</catchline><part number="63A-16-1"><catchline>General Provisions</catchline><section number="63A-16-101"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Title.</catchline><tab/>This chapter is known as the "Utah Technology Governance Act."</section><section number="63A-16-102"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-16-102(1)"> "Chief information officer" means the chief information officer appointed under Section <xref depth="3" refnumber="63A-16-201" start="0">63A-16-201</xref>.</subsection><subsection number="63A-16-102(2)"> "Data center" means a centralized repository for the storage, management, and dissemination of data.</subsection><subsection number="63A-16-102(3)"> "Division" means the Division of Technology Services.</subsection><subsection number="63A-16-102(4)"> "Enterprise architecture" means: <subsection number="63A-16-102(4)(a)"> information technology assets and functions that can be applied across state government, including:<subsection number="63A-16-102(4)(a)(i)"> mainframes, servers, desktop devices, peripherals, and other computing devices;</subsection><subsection number="63A-16-102(4)(a)(ii)"> networks;</subsection><subsection number="63A-16-102(4)(a)(iii)"> enterprise-wide applications;</subsection><subsection number="63A-16-102(4)(a)(iv)"> maintenance and help desk functions for common hardware and applications;</subsection><subsection number="63A-16-102(4)(a)(v)"> standards for other computing devices, operating systems, common applications, and software; and</subsection><subsection number="63A-16-102(4)(a)(vi)"> master contracts that are available for use by agencies for various systems, including operating systems, databases, enterprise resource planning and customer relationship management software, application development services, and enterprise integration; and</subsection></subsection><subsection number="63A-16-102(4)(b)"> support for information technology that can be applied across state government, including:<subsection number="63A-16-102(4)(b)(i)"> technical support;</subsection><subsection number="63A-16-102(4)(b)(ii)"> master software licenses; and</subsection><subsection number="63A-16-102(4)(b)(iii)"> hardware and software standards.</subsection></subsection></subsection><subsection number="63A-16-102(5)"><subsection number="63A-16-102(5)(a)"> "Executive branch agency" means an agency or administrative subunit of state government.</subsection><subsection number="63A-16-102(5)(b)"> "Executive branch agency" does not include:<subsection number="63A-16-102(5)(b)(i)"> the legislative branch;</subsection><subsection number="63A-16-102(5)(b)(ii)"> the judicial branch;</subsection><subsection number="63A-16-102(5)(b)(iii)"> the State Board of Education;</subsection><subsection number="63A-16-102(5)(b)(iv)"> the Utah Board of Higher Education;</subsection><subsection number="63A-16-102(5)(b)(v)"> institutions of higher education;</subsection><subsection number="63A-16-102(5)(b)(vi)"> independent entities as defined in Section <xref depth="3" refnumber="63E-1-102" start="0">63E-1-102</xref>; or</subsection><subsection number="63A-16-102(5)(b)(vii)"> the following elective constitutional offices of the executive department: <subsection number="63A-16-102(5)(b)(vii)(A)"> the state auditor;</subsection><subsection number="63A-16-102(5)(b)(vii)(B)"> the state treasurer; and</subsection><subsection number="63A-16-102(5)(b)(vii)(C)"> the attorney general.</subsection></subsection></subsection></subsection><subsection number="63A-16-102(6)"> "Executive branch strategic plan" means the executive branch strategic plan created under Section <xref depth="3" refnumber="63A-16-202" start="0">63A-16-202</xref>.</subsection><subsection number="63A-16-102(7)"> "Individual with a disability" means an individual with a condition that meets the definition of "disability" in 42 U.S.C. Sec. 12102.</subsection><subsection number="63A-16-102(8)"> "Information technology" means all computerized and auxiliary automated information handling, including: <subsection number="63A-16-102(8)(a)"> systems design and analysis;</subsection><subsection number="63A-16-102(8)(b)"> acquisition, storage, and conversion of data;</subsection><subsection number="63A-16-102(8)(c)"> computer programming;</subsection><subsection number="63A-16-102(8)(d)"> information storage and retrieval;</subsection><subsection number="63A-16-102(8)(e)"> voice, video, and data communications;</subsection><subsection number="63A-16-102(8)(f)"> requisite systems controls;</subsection><subsection number="63A-16-102(8)(g)"> simulation; and</subsection><subsection number="63A-16-102(8)(h)"> all related interactions between people and machines.</subsection></subsection><subsection number="63A-16-102(9)"> "State information architecture" means a logically consistent set of principles, policies, and standards that guide the engineering of state government's information technology and infrastructure in a way that ensures alignment with state government's business and service needs.</subsection></section><section number="63A-16-103"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Division of Technology Services.</catchline><subsection number="63A-16-103(1)"> There is created within the department the Division of Technology Services.</subsection><subsection number="63A-16-103(2)"> The division has authority to operate as an internal service fund agency as provided in Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref>.</subsection></section><section number="63A-16-104"><histories><history>Amended by Chapter <modchap sess="2024GS">508</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Duties of division.</catchline><tab/>The division shall:<subsection number="63A-16-104(1)">lead state executive branch agency efforts to establish and reengineer the state's information technology architecture with the goal of coordinating central and individual agency information technology in a manner that:<subsection number="63A-16-104(1)(a)">ensures compliance with the executive branch agency strategic plan; and</subsection><subsection number="63A-16-104(1)(b)">ensures that cost-effective, efficient information and communication systems and resources are being used by agencies to:<subsection number="63A-16-104(1)(b)(i)">reduce data, hardware, and software redundancy;</subsection><subsection number="63A-16-104(1)(b)(ii)">improve system interoperability and data accessibility between agencies; and</subsection><subsection number="63A-16-104(1)(b)(iii)">meet the agency's and user's business and service needs;</subsection></subsection></subsection><subsection number="63A-16-104(2)">coordinate an executive branch strategic plan for all agencies;</subsection><subsection number="63A-16-104(3)">develop and implement processes to replicate information technology best practices and standards throughout the executive branch;</subsection><subsection number="63A-16-104(4)">once every three years:<subsection number="63A-16-104(4)(a)">conduct an information technology security assessment via an independent third party:<subsection number="63A-16-104(4)(a)(i)">to evaluate the adequacy of the division's and the executive branch agencies' data and information technology system security standards; and</subsection><subsection number="63A-16-104(4)(a)(ii)">that will be completed over a period that does not exceed two years; and</subsection></subsection><subsection number="63A-16-104(4)(b)">communicate the results of the assessment described in Subsection (4)(a) to the appropriate executive branch agencies and to the president of the Senate and the speaker of the House of Representatives;</subsection></subsection><subsection number="63A-16-104(5)">subject to Subsection <xref depth="3" refnumber="63G-6a-109.5">63G-6a-109.5</xref>(9):<subsection number="63A-16-104(5)(a)">advise executive branch agencies on project and contract management principles as they relate to information technology projects within the executive branch; and</subsection><subsection number="63A-16-104(5)(b)">approve the acquisition of technology services and products by executive branch agencies as required under Section <xref depth="3" refnumber="63G-6a-109.5">63G-6a-109.5</xref>;</subsection></subsection><subsection number="63A-16-104(6)">work toward building stronger partnering relationships with providers;</subsection><subsection number="63A-16-104(7)">develop service level agreements with executive branch departments and agencies to ensure quality products and services are delivered on schedule and within budget;</subsection><subsection number="63A-16-104(8)">develop standards for application development including a standard methodology and cost-benefit analysis that all agencies shall utilize for application development activities;</subsection><subsection number="63A-16-104(9)">determine and implement statewide efforts to standardize data elements;</subsection><subsection number="63A-16-104(10)">coordinate with executive branch agencies to provide basic website standards for agencies that address common design standards and navigation standards, including:<subsection number="63A-16-104(10)(a)">accessibility for individuals with disabilities in accordance with:<subsection number="63A-16-104(10)(a)(i)">the standards of 29 U.S.C. Sec. 794d; and</subsection><subsection number="63A-16-104(10)(a)(ii)">Section <xref depth="3" refnumber="63A-16-209">63A-16-209</xref>;</subsection></subsection><subsection number="63A-16-104(10)(b)">consistency with standardized government security standards;</subsection><subsection number="63A-16-104(10)(c)">designing around user needs with data-driven analysis influencing management and development decisions, using qualitative and quantitative data to determine user goals, needs, and behaviors, and continual testing of the website, web-based form, web-based application, or digital service to ensure that user needs are addressed;</subsection><subsection number="63A-16-104(10)(d)">providing users of the website, web-based form, web-based application, or digital service with the option for a more customized digital experience that allows users to complete digital transactions in an efficient and accurate manner; and</subsection><subsection number="63A-16-104(10)(e)">full functionality and usability on common mobile devices;</subsection></subsection><subsection number="63A-16-104(11)">consider, when making a purchase for an information system, cloud computing options, including any security benefits, privacy, data retention risks, and cost savings associated with cloud computing options;</subsection><subsection number="63A-16-104(12)">develop systems and methodologies to review, evaluate, and prioritize existing information technology projects within the executive branch and report to the governor and the Government Operations Interim Committee in accordance with Section <xref depth="3" refnumber="63A-16-201">63A-16-201</xref> on a semiannual basis regarding the status of information technology projects;</subsection><subsection number="63A-16-104(13)">assist the Governor's Office of Planning and Budget with the development of information technology budgets for agencies;</subsection><subsection number="63A-16-104(14)">ensure that any training or certification required of a public official or public employee, as those terms are defined in Section <xref depth="3" refnumber="63G-22-102">63G-22-102</xref>, complies with Title 63G, Chapter 22, State Training and Certification Requirements, if the training or certification is required:<subsection number="63A-16-104(14)(a)">under this chapter;</subsection><subsection number="63A-16-104(14)(b)">by the department; or</subsection><subsection number="63A-16-104(14)(c)">by the division;</subsection></subsection><subsection number="63A-16-104(15)">provide support to executive branch agencies for the information technology assets and functions that are unique to the agency and are mission critical functions of the agency;</subsection><subsection number="63A-16-104(16)">provide in-house information technology staff support to executive branch agencies;</subsection><subsection number="63A-16-104(17)">establish a committee composed of agency user groups to coordinate division services with agency needs;</subsection><subsection number="63A-16-104(18)">assist executive branch agencies in complying with the requirements of any rule made by the chief information officer;</subsection><subsection number="63A-16-104(19)">develop and implement an effective enterprise architecture governance model for the executive branch;</subsection><subsection number="63A-16-104(20)">provide oversight of information technology projects that impact statewide information technology services, assets, or functions of state government to:<subsection number="63A-16-104(20)(a)">control costs;</subsection><subsection number="63A-16-104(20)(b)">ensure business value to a project;</subsection><subsection number="63A-16-104(20)(c)">maximize resources;</subsection><subsection number="63A-16-104(20)(d)">ensure the uniform application of best practices; and</subsection><subsection number="63A-16-104(20)(e)">avoid duplication of resources;</subsection></subsection><subsection number="63A-16-104(21)">develop a method of accountability to agencies for services provided by the department through service agreements with the agencies;</subsection><subsection number="63A-16-104(22)">serve as a project manager for enterprise architecture, including management of applications, standards, and procurement of enterprise architecture;</subsection><subsection number="63A-16-104(23)">coordinate the development and implementation of advanced state telecommunication systems;</subsection><subsection number="63A-16-104(24)">provide services, including technical assistance:<subsection number="63A-16-104(24)(a)">to executive branch agencies and subscribers to the services; and</subsection><subsection number="63A-16-104(24)(b)">related to information technology or telecommunications;</subsection></subsection><subsection number="63A-16-104(25)">establish telecommunication system specifications and standards for use by:<subsection number="63A-16-104(25)(a)">one or more executive branch agencies; or</subsection><subsection number="63A-16-104(25)(b)">one or more entities that subscribe to the telecommunication systems in accordance with Section <xref depth="3" refnumber="63A-16-302">63A-16-302</xref>;</subsection></subsection><subsection number="63A-16-104(26)">coordinate state telecommunication planning, in cooperation with:<subsection number="63A-16-104(26)(a)">state telecommunication users;</subsection><subsection number="63A-16-104(26)(b)">executive branch agencies; and</subsection><subsection number="63A-16-104(26)(c)">other subscribers to the state's telecommunication systems;</subsection></subsection><subsection number="63A-16-104(27)">cooperate with the federal government, other state entities, counties, and municipalities in the development, implementation, and maintenance of:<subsection number="63A-16-104(27)(a)"><subsection number="63A-16-104(27)(a)(i)">governmental information technology; or</subsection><subsection number="63A-16-104(27)(a)(ii)">governmental telecommunication systems; and</subsection></subsection><subsection number="63A-16-104(27)(b)"><subsection number="63A-16-104(27)(b)(i)">as part of a cooperative organization; or</subsection><subsection number="63A-16-104(27)(b)(ii)">through means other than a cooperative organization;</subsection></subsection></subsection><subsection number="63A-16-104(28)">establish, operate, manage, and maintain:<subsection number="63A-16-104(28)(a)">one or more state data centers; and</subsection><subsection number="63A-16-104(28)(b)">one or more regional computer centers;</subsection></subsection><subsection number="63A-16-104(29)">design, implement, and manage all state-owned, leased, or rented land, mobile, or radio telecommunication systems that are used in the delivery of services for state government or the state's political subdivisions;</subsection><subsection number="63A-16-104(30)">in accordance with the executive branch strategic plan, implement minimum standards to be used by the division for purposes of compatibility of procedures, programming languages, codes, and media that facilitate the exchange of information within and among telecommunication systems;</subsection><subsection number="63A-16-104(31)">establish standards for the information technology needs of a collection of executive branch agencies or programs that share common characteristics relative to the types of stakeholders the agencies or programs serve, including:<subsection number="63A-16-104(31)(a)">project management;</subsection><subsection number="63A-16-104(31)(b)">application development; and</subsection><subsection number="63A-16-104(31)(c)">subject to Subsections (5) and <xref depth="3" refnumber="63G-6a-109.5">63G-6a-109.5</xref>(9), procurement;</subsection></subsection><subsection number="63A-16-104(32)">provide oversight of information technology standards that impact multiple executive branch agency information technology services, assets, or functions to:<subsection number="63A-16-104(32)(a)">control costs;</subsection><subsection number="63A-16-104(32)(b)">ensure business value to a project;</subsection><subsection number="63A-16-104(32)(c)">maximize resources;</subsection><subsection number="63A-16-104(32)(d)">ensure the uniform application of best practices; and</subsection><subsection number="63A-16-104(32)(e)">avoid duplication of resources; </subsection></subsection><subsection number="63A-16-104(33)">establish a system of accountability to user agencies through the use of service agreements; and</subsection><subsection number="63A-16-104(34)">provide the services described in Section <xref depth="3" refnumber="63A-16-109">63A-16-109</xref> for a state elected official or state employee who has been threatened.</subsection></section><section number="63A-16-105"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Director -- Authority.</catchline><subsection number="63A-16-105(1)"> The executive director shall, with the approval of the governor, appoint the director.</subsection><subsection number="63A-16-105(2)"> The director: <subsection number="63A-16-105(2)(a)"> shall exercise all powers given to, and perform all duties imposed on, the division;</subsection><subsection number="63A-16-105(2)(b)"> has administrative jurisdiction over the division and each office within the division;</subsection><subsection number="63A-16-105(2)(c)"> may make changes in division personnel and service functions under the director's administrative jurisdiction; and</subsection><subsection number="63A-16-105(2)(d)"> may authorize a designee to perform appropriate responsibilities.</subsection></subsection><subsection number="63A-16-105(3)"> The director may, to facilitate division management, establish offices and bureaus to perform division functions.</subsection><subsection number="63A-16-105(4)"><subsection number="63A-16-105(4)(a)"> The director may hire employees in the division and offices of the division as permitted by division resources.</subsection><subsection number="63A-16-105(4)(b)"> Except as provided in Subsection <xref depth="4" refnumber="63A-16-105(5)" start="0">(5)</xref>, each employee of the division is exempt from career service or classified service status as provided in Section <xref depth="3" refnumber="63A-17-301" start="0">63A-17-301</xref>.</subsection></subsection><subsection number="63A-16-105(5)"><subsection number="63A-16-105(5)(a)"> Unless the employee voluntarily converted to an exempt position described in Section <xref depth="3" refnumber="63A-17-301" start="0">63A-17-301</xref>, an employee of an executive branch agency who was a career service employee as of July 1, 2005, who was transferred to the division at the time it was newly created as the Department of Technology Services continues in the employee's career service status during the employee's service to the division if the duties of the position in the division are substantially similar to those in the employee's previous position.</subsection><subsection number="63A-16-105(5)(b)"> A career service employee transferred under the provisions of Subsection <xref depth="4" refnumber="63A-16-105(5)(a)" start="0">(5)(a)</xref>, whose duties or responsibilities subsequently change, may not be converted to exempt status without the review process required by Subsection <xref depth="4" refnumber="63A-17-301(3)" start="0">63A-17-301(3)</xref>.</subsection></subsection></section><section number="63A-16-107"><histories><history>Amended by Chapter <modchap sess="2023GS">249</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Utah Open Data Portal Website.</catchline><subsection number="63A-16-107(1)"> As used in this section: <subsection number="63A-16-107(1)(a)"> "Governmental entity" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103" start="0">63G-2-103</xref>.</subsection><subsection number="63A-16-107(1)(b)"> "Public information" means:<subsection number="63A-16-107(1)(b)(i)"> a record of a state governmental entity, a local governmental entity, or an independent entity that is classified as public under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>; or</subsection><subsection number="63A-16-107(1)(b)(ii)"> subject to any specific limitations and requirements regarding the provision of financial information from the entity under Section <xref depth="3" refnumber="67-3-12" start="0">67-3-12</xref>, for an entity that is exempt from <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>, records that would normally be classified as public if the entity were not exempt from <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection></subsection><subsection number="63A-16-107(1)(c)"> "Private, controlled, or protected information" means information classified as private, controlled, or protected under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection><subsection number="63A-16-107(1)(d)"> "Website" means the Utah Open Data Portal Website created in this section.</subsection></subsection><subsection number="63A-16-107(2)"> There is created the Utah Open Data Portal Website to be administered by the division.</subsection><subsection number="63A-16-107(3)"> The website shall serve as a point of access for public information.</subsection><subsection number="63A-16-107(4)"> The division shall: <subsection number="63A-16-107(4)(a)"> establish and maintain the website;</subsection><subsection number="63A-16-107(4)(b)"> provide equipment, resources, and personnel as needed to establish and maintain the website;</subsection><subsection number="63A-16-107(4)(c)"> provide a mechanism for a governmental entity to gain access to the website for the purpose of posting and modifying public information; and</subsection><subsection number="63A-16-107(4)(d)"> maintain an archive of all public information posted to the website.</subsection></subsection><subsection number="63A-16-107(5)"> The timing for posting and the content of the public information posted to the website is the responsibility of the governmental entity posting the public information.</subsection><subsection number="63A-16-107(6)"> A governmental entity may not post private, controlled, or protected information to the website.</subsection><subsection number="63A-16-107(7)"> A person who negligently discloses private, controlled, or protected information is not criminally or civilly liable for improper disclosure of the information if the information is disclosed solely as a result of the preparation or publication of the website.</subsection></section><section number="63A-16-108"><histories><history>Enacted by Chapter <modchap sess="2023GS">201</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Digital verifiable credential and records.</catchline><subsection number="63A-16-108(1)"> As used in this section: <subsection number="63A-16-108(1)(a)"> "Blockchain" means a distributed ledger of ordered electronic records that:<subsection number="63A-16-108(1)(a)(i)"> is distributed across a network of computers;</subsection><subsection number="63A-16-108(1)(a)(ii)"> utilizes technology to prevent the unauthorized alteration of electronic records; and</subsection><subsection number="63A-16-108(1)(a)(iii)"> is mathematically verified.</subsection></subsection><subsection number="63A-16-108(1)(b)"> "Digital record schema" means a description of the data fields and tamper-evident technologies required to create a digital verifiable credential or digital verifiable record that can be registered on a distributed ledger technology.</subsection><subsection number="63A-16-108(1)(c)"> "Digital signature" means a tamper-evident, immutable, electronic seal that is equivalent in function and status to a notary seal issued by a government entity.</subsection><subsection number="63A-16-108(1)(d)"> "Digital verifiable credential" means a digital document that:<subsection number="63A-16-108(1)(d)(i)"> attests to a fact;</subsection><subsection number="63A-16-108(1)(d)(ii)"> is issued by a government entity;</subsection><subsection number="63A-16-108(1)(d)(iii)"> can be mathematically verified; and</subsection><subsection number="63A-16-108(1)(d)(iv)"> conveys rights, privileges, and legal enforceability equivalent to the possession of a physical credential of the same type.</subsection></subsection><subsection number="63A-16-108(1)(e)"> "Digital verifiable record" means a digital record that:<subsection number="63A-16-108(1)(e)(i)"> is issued by a government entity or has been digitally signed by a government entity;</subsection><subsection number="63A-16-108(1)(e)(ii)"> has a digital signature;</subsection><subsection number="63A-16-108(1)(e)(iii)"> can be mathematically verified; and</subsection><subsection number="63A-16-108(1)(e)(iv)"> conveys rights, privileges, and legal enforceability equivalent to the possession of a physical record of the same type.</subsection></subsection><subsection number="63A-16-108(1)(f)"> "Distributed ledger" means a decentralized database that is maintained by the consensus of replicated, shared, and synchronized digital data.</subsection><subsection number="63A-16-108(1)(g)"> "Government entity" means:<subsection number="63A-16-108(1)(g)(i)"> the state;</subsection><subsection number="63A-16-108(1)(g)(ii)"> a state agency; or</subsection><subsection number="63A-16-108(1)(g)(iii)"> a political subdivision of the state.</subsection></subsection><subsection number="63A-16-108(1)(h)"> "Government operations privacy officer" means the government operations privacy officer described in Section <xref depth="3" refnumber="67-1-17" start="0">67-1-17</xref>.</subsection><subsection number="63A-16-108(1)(i)"> "State archivist" means the state archivist appointed under Section <xref depth="3" refnumber="63A-12-102" start="0">63A-12-102</xref>.</subsection><subsection number="63A-16-108(1)(j)"> "State privacy officer" means the state privacy officer described in Section <xref depth="3" refnumber="67-3-13" start="0">67-3-13</xref>.</subsection><subsection number="63A-16-108(1)(k)"> "State registrar" means the state registrar of vital records appointed under Section <xref depth="3" refnumber="26B-8-102" start="0">26B-8-102</xref>.</subsection></subsection><subsection number="63A-16-108(2)"> The Division of Technology Services shall: <subsection number="63A-16-108(2)(a)"> provide recommendations to government entities regarding:<subsection number="63A-16-108(2)(a)(i)"> appropriate digital record schemas that allow a government to issue a digital verifiable credential or record;</subsection><subsection number="63A-16-108(2)(a)(ii)"> policies and procedures to protect the privacy of personal identifying information maintained within distributed ledger programs;</subsection><subsection number="63A-16-108(2)(a)(iii)"> the manner and format in which an issuer may certify a document through blockchain; and</subsection><subsection number="63A-16-108(2)(a)(iv)"> processes and procedures for the preservation, auditability, integrity, security, and confidentiality of digital verifiable credentials and records;</subsection></subsection><subsection number="63A-16-108(2)(b)"> create a pilot program for the implementation of digital verifiable credentials by governmental entities; and</subsection><subsection number="63A-16-108(2)(c)"> report to Public Utilities, Energy, and Technology Interim Committee by October 31, 2023, on the duties described in Subsections <xref depth="4" refnumber="63A-16-108(2)(a)" start="0">(2)(a)</xref> and <xref depth="4" refnumber="63A-16-108(2)(b)" start="0">(b)</xref>.</subsection></subsection><subsection number="63A-16-108(3)"> In performing the duties described in Subsections <xref depth="4" refnumber="63A-16-108(2)(a)" start="0">(2)(a)</xref> and <xref depth="4" refnumber="63A-16-108(2)(b)" start="0">(b)</xref>, the Division of Technology Services shall consult with: <subsection number="63A-16-108(3)(a)"> the state archivist;</subsection><subsection number="63A-16-108(3)(b)"> the state privacy officer;</subsection><subsection number="63A-16-108(3)(c)"> the government operations privacy officer;</subsection><subsection number="63A-16-108(3)(d)"> the state registrar;</subsection><subsection number="63A-16-108(3)(e)"> private industry professionals with relevant expertise;</subsection><subsection number="63A-16-108(3)(f)"> the Utah League of Cities and Towns; and</subsection><subsection number="63A-16-108(3)(g)"> an association of counties in the state.</subsection></subsection></section><section number="63A-16-109"><histories><history>Enacted by Chapter <modchap sess="2024GS">508</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Removal of state elected official or employee personal identifying information.</catchline><subsection number="63A-16-109(1)">As used in this section:<subsection number="63A-16-109(1)(a)">"Open web" means the Internet used for everyday activities like browsing, searching, reading media, online shopping, or other website or online applications.</subsection><subsection number="63A-16-109(1)(b)">"Personal identifying information" means the following:<subsection number="63A-16-109(1)(b)(i)">physical home address and personal email address;</subsection><subsection number="63A-16-109(1)(b)(ii)">home telephone number and personal mobile telephone number;</subsection><subsection number="63A-16-109(1)(b)(iii)">driver license or other government-issued identification; or</subsection><subsection number="63A-16-109(1)(b)(iv)">social security number.</subsection></subsection><subsection number="63A-16-109(1)(c)"><subsection number="63A-16-109(1)(c)(i)">"State elected official" means a person who holds an office in state government that is required by law to be filled by an election, including the offices of governor, lieutenant governor, attorney general, state auditor, state treasurer, and legislator.</subsection><subsection number="63A-16-109(1)(c)(ii)">"State elected official" does not include a judge.</subsection></subsection><subsection number="63A-16-109(1)(d)">"State employee who has been threatened" means an individual:<subsection number="63A-16-109(1)(d)(i)"><subsection number="63A-16-109(1)(d)(i)(A)">who is a cabinet level official or senior staff of the governor; or</subsection><subsection number="63A-16-109(1)(d)(i)(B)">who is an employee of the state executive branch and meets selective criteria implemented by the division that are established by rule made under Subsection (4); and</subsection></subsection><subsection number="63A-16-109(1)(d)(ii)">whose life or safety has been threatened in the course of performing the individual's state duties through a text, phone call, email, postal delivery, face-to-face encounter, or website or online application.</subsection></subsection></subsection><subsection number="63A-16-109(2)">At the written request of a state elected official or a state employee who has been threatened, the division shall within 30 days of receipt of the request:<subsection number="63A-16-109(2)(a)">search the open web for personal identifying information that is about the state elected official or state employee who has been threatened;</subsection><subsection number="63A-16-109(2)(b)">when possible, remove the personal identifying information found under Subsection (2)(a) from the open web; and</subsection><subsection number="63A-16-109(2)(c)">conduct continuous monthly removal when possible of personal identifying information from the open web.</subsection></subsection><subsection number="63A-16-109(3)">The chief information officer may contract, in accordance with Title 63G, Chapter 6a, Utah Procurement Code, with a third party to provide the services described in Subsection (2).</subsection><subsection number="63A-16-109(4)">The chief information officer may by rule made in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, establish requirements related to:<subsection number="63A-16-109(4)(a)">what information the state elected official or state employee who has been threatened shall provide the division as part of the request described in Subsection (2);</subsection><subsection number="63A-16-109(4)(b)">procedures for submitting the written request to the division; and</subsection><subsection number="63A-16-109(4)(c)">establishing the selective criteria used to determine whether a state employee may receive the services described in Subsection (2).</subsection></subsection><subsection number="63A-16-109(5)">The division may not charge a rate for the services provided under this section.</subsection><subsection number="63A-16-109(6)"><subsection number="63A-16-109(6)(a)">In addition to the governmental immunity granted in Title 63G, Chapter 7, Governmental Immunity Act of Utah, the division is not liable for actions performed under this section except as a result of intentional misconduct or gross negligence including reckless, willful, or wanton misconduct.</subsection><subsection number="63A-16-109(6)(b)">This section does not create a special duty of care.</subsection></subsection><subsection number="63A-16-109(7)">A federal, state, or local government record is not subject to this section, even if the government record contains personal identifying information.</subsection></section><section number="63A-16-110"><histories><history>Renumbered and Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Use of authorized domain extensions for government websites.</catchline><subsection number="63A-16-110(1)">As used in this section: <subsection number="63A-16-110(1)(a)">"Authorized top-level domain" means any of the following suffixes that follow the domain name in a website address:<subsection number="63A-16-110(1)(a)(i)">gov;</subsection><subsection number="63A-16-110(1)(a)(ii)">edu; and</subsection><subsection number="63A-16-110(1)(a)(iii)">mil.</subsection></subsection><subsection number="63A-16-110(1)(b)">"Governmental entity" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-16-110(1)(c)">"Government website" means the same as that term is defined in Section <xref depth="3" refnumber="63A-19-101">63A-19-101</xref>.</subsection><subsection number="63A-16-110(1)(d)">"Person" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-16-110(1)(e)">"School" means a public elementary or secondary school.</subsection></subsection><subsection number="63A-16-110(2)">Beginning July 1, 2025, a governmental entity shall use an authorized top-level domain for:<subsection number="63A-16-110(2)(a)">the website address for the governmental entity's government website; and</subsection><subsection number="63A-16-110(2)(b)">the email addresses used by the governmental entity and the governmental entity's employees.</subsection></subsection><subsection number="63A-16-110(3)">Notwithstanding Subsection (2), a governmental entity may operate a website that uses a top-level domain that is not an authorized top-level domain if:<subsection number="63A-16-110(3)(a)"><subsection number="63A-16-110(3)(a)(i)">a reasonable person would not mistake the website as the governmental entity's primary government website; and</subsection><subsection number="63A-16-110(3)(a)(ii)">the government website is:<subsection number="63A-16-110(3)(a)(ii)(A)">solely for internal use and not intended for use by members of the public;</subsection><subsection number="63A-16-110(3)(a)(ii)(B)">temporary and in use by the governmental entity for a period of less than one year; or</subsection><subsection number="63A-16-110(3)(a)(ii)(C)">related to an event, program, or informational campaign operated by the governmental entity in partnership with another person that is not a governmental entity; or</subsection></subsection></subsection><subsection number="63A-16-110(3)(b)">the governmental entity is a school district or a school that is not an institution of higher education and the use of an authorized top-level domain is otherwise prohibited, provided that once the use of an authorized top-level domain is not otherwise prohibited, the school district or school shall transition to an authorized top-level domain within 15 months.</subsection></subsection><subsection number="63A-16-110(4)">The chief information officer appointed under Section <xref depth="3" refnumber="63A-16-201">63A-16-201</xref> may authorize a waiver of the requirement in Subsection (2) if:<subsection number="63A-16-110(4)(a)">there are extraordinary circumstances under which use of an authorized domain extension would cause demonstrable harm to citizens or businesses; and</subsection><subsection number="63A-16-110(4)(b)">the executive director or chief executive of the governmental entity submits a written request to the chief information officer that includes a justification for the waiver.</subsection></subsection></section></part><part number="63A-16-2"><catchline>Chief Information Officer</catchline><section number="63A-16-201"><histories><history>Amended by Chapter <modchap sess="2023GS">43</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Chief information officer -- Appointment -- Powers -- Reporting.</catchline><subsection number="63A-16-201(1)"> The director of the division shall serve as the state's chief information officer.</subsection><subsection number="63A-16-201(2)"> The chief information officer shall: <subsection number="63A-16-201(2)(a)"> advise the governor on information technology policy; and</subsection><subsection number="63A-16-201(2)(b)"> perform those duties given the chief information officer by statute.</subsection></subsection><subsection number="63A-16-201(3)"><subsection number="63A-16-201(3)(a)"> The chief information officer shall report annually to:<subsection number="63A-16-201(3)(a)(i)"> the governor; and</subsection><subsection number="63A-16-201(3)(a)(ii)"> the Government Operations Interim Committee.</subsection></subsection><subsection number="63A-16-201(3)(b)"> The report required under Subsection <xref depth="4" refnumber="63A-16-201(3)(a)" start="0">(3)(a)</xref> shall:<subsection number="63A-16-201(3)(b)(i)"> summarize the state's current and projected use of information technology;</subsection><subsection number="63A-16-201(3)(b)(ii)"> summarize the executive branch strategic plan including a description of major changes in the executive branch strategic plan;</subsection><subsection number="63A-16-201(3)(b)(iii)"> provide a brief description of each state agency's information technology plan;</subsection><subsection number="63A-16-201(3)(b)(iv)"> include the status of information technology projects described in Subsection <xref depth="4" refnumber="63A-16-104(10)" start="0">63A-16-104(10)</xref>;</subsection><subsection number="63A-16-201(3)(b)(v)"> include the performance report described in Section <xref depth="3" refnumber="63A-16-211" start="0">63A-16-211</xref>; and</subsection><subsection number="63A-16-201(3)(b)(vi)"> include the expenditure of the funds provided for electronic technology, equipment, and hardware.</subsection></subsection></subsection></section><section number="63A-16-202"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Executive branch information technology strategic plan.</catchline><subsection number="63A-16-202(1)"> In accordance with this section, the chief information officer shall prepare an executive branch information technology strategic plan: <subsection number="63A-16-202(1)(a)"> that complies with this chapter; and</subsection><subsection number="63A-16-202(1)(b)"> that includes:<subsection number="63A-16-202(1)(b)(i)"> a strategic plan for the: <subsection number="63A-16-202(1)(b)(i)(A)"> interchange of information related to information technology between executive branch agencies;</subsection><subsection number="63A-16-202(1)(b)(i)(B)"> coordination between executive branch agencies in the development and maintenance of information technology and information systems, including the coordination of agency information technology plans described in Section <xref depth="3" refnumber="63A-16-203" start="0">63A-16-203</xref>; and</subsection><subsection number="63A-16-202(1)(b)(i)(C)"> protection of the privacy of individuals who use state information technology or information systems, including the implementation of industry best practices for data and system security;</subsection></subsection><subsection number="63A-16-202(1)(b)(ii)"> priorities for the development and implementation of information technology or information systems including priorities determined on the basis of: <subsection number="63A-16-202(1)(b)(ii)(A)"> the importance of the information technology or information system; and</subsection><subsection number="63A-16-202(1)(b)(ii)(B)"> the time sequencing of the information technology or information system; and</subsection></subsection><subsection number="63A-16-202(1)(b)(iii)"> maximizing the use of existing state information technology resources.</subsection></subsection></subsection><subsection number="63A-16-202(2)"> In the development of the executive branch strategic plan, the chief information officer shall consult with all cabinet level officials.</subsection><subsection number="63A-16-202(3)"><subsection number="63A-16-202(3)(a)"> Unless withdrawn by the chief information officer or the governor in accordance with Subsection <xref depth="4" refnumber="63A-16-202(3)(b)" start="0">(3)(b)</xref>, the executive branch strategic plan takes effect 30 days after the day on which the executive branch strategic plan is submitted to:<subsection number="63A-16-202(3)(a)(i)"> the governor; and</subsection><subsection number="63A-16-202(3)(a)(ii)"> the Government Operations Interim Committee.</subsection></subsection><subsection number="63A-16-202(3)(b)"> The chief information officer or the governor may withdraw the executive branch strategic plan submitted under Subsection <xref depth="4" refnumber="63A-16-202(3)(a)" start="0">(3)(a)</xref> if the governor or chief information officer determines that the executive branch strategic plan:<subsection number="63A-16-202(3)(b)(i)"> should be modified; or</subsection><subsection number="63A-16-202(3)(b)(ii)"> for any other reason should not take effect.</subsection></subsection><subsection number="63A-16-202(3)(c)"> The Government Operations Interim Committee may make recommendations to the governor and to the chief information officer if the commission determines that the executive branch strategic plan should be modified or for any other reason should not take effect.</subsection><subsection number="63A-16-202(3)(d)"> Modifications adopted by the chief information officer shall be resubmitted to the governor and the Government Operations Interim Committee for their review or approval as provided in Subsections <xref depth="4" refnumber="63A-16-202(3)(a)" start="0">(3)(a)</xref> and <xref depth="4" refnumber="63A-16-202(3)(b)" start="0">(b)</xref>.</subsection></subsection><subsection number="63A-16-202(4)"><subsection number="63A-16-202(4)(a)"> The chief information officer shall annually, on or before January 1, modify the executive branch information technology strategic plan to incorporate security standards that:<subsection number="63A-16-202(4)(a)(i)"> are identified as industry best practices in accordance with Subsections <xref depth="4" refnumber="63A-16-104(3)" start="0">63A-16-104(3)</xref> and <xref depth="4" refnumber="63A-16-104(4)" start="0">(4)</xref>; and</subsection><subsection number="63A-16-202(4)(a)(ii)"> can be implemented within the budget of the department or the executive branch agencies.</subsection></subsection><subsection number="63A-16-202(4)(b)"> The chief information officer shall inform the speaker of the House of Representatives and the president of the Senate on or before January 1 of each year if best practices identified in Subsection <xref depth="4" refnumber="63A-16-202(4)(a)(i)" start="0">(4)(a)(i)</xref> are not adopted due to budget issues considered under Subsection <xref depth="4" refnumber="63A-16-202(4)(a)(ii)" start="0">(4)(a)(ii)</xref>.</subsection></subsection><subsection number="63A-16-202(5)"> Each executive branch agency shall implement the executive branch strategic plan by adopting an agency information technology plan in accordance with Section <xref depth="3" refnumber="63A-16-203" start="0">63A-16-203</xref>.</subsection></section><section number="63A-16-203"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Agency information technology plans.</catchline><subsection number="63A-16-203(1)"><subsection number="63A-16-203(1)(a)"> On or before July 1 each year, each executive branch agency shall submit an agency information technology plan to the chief information officer at the department level, unless the governor or the chief information officer request an information technology plan be submitted by a subunit of a department, or by an executive branch agency other than a department.</subsection><subsection number="63A-16-203(1)(b)"> The information technology plans required by this section shall be in the form and level of detail required by the chief information officer, by administrative rule under Section <xref depth="3" refnumber="63A-16-205" start="0">63A-16-205</xref>, and shall include, at least:<subsection number="63A-16-203(1)(b)(i)"> the information technology objectives of the agency;</subsection><subsection number="63A-16-203(1)(b)(ii)"> any performance measures used by the agency for implementing the agency's information technology objectives;</subsection><subsection number="63A-16-203(1)(b)(iii)"> any planned expenditures related to information technology;</subsection><subsection number="63A-16-203(1)(b)(iv)"> the agency's need for appropriations for information technology;</subsection><subsection number="63A-16-203(1)(b)(v)"> how the agency's development of information technology coordinates with other state and local governmental entities;</subsection><subsection number="63A-16-203(1)(b)(vi)"> any efforts the agency has taken to develop public and private partnerships to accomplish the information technology objectives of the agency;</subsection><subsection number="63A-16-203(1)(b)(vii)"> the efforts the executive branch agency has taken to conduct transactions electronically in compliance with Section <xref depth="3" refnumber="46-4-503" start="0">46-4-503</xref>; and</subsection><subsection number="63A-16-203(1)(b)(viii)"> the executive branch agency's plan for the timing and method of verifying the department's security standards, if an agency intends to verify the department's security standards for the data that the agency maintains or transmits through the department's servers.</subsection></subsection></subsection><subsection number="63A-16-203(2)"><subsection number="63A-16-203(2)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-16-203(2)(b)" start="0">(2)(b)</xref>, an agency information technology plan described in Subsection <xref depth="4" refnumber="63A-16-203(1)" start="0">(1)</xref> shall comply with the executive branch strategic plan established in accordance with Section <xref depth="3" refnumber="63A-16-202" start="0">63A-16-202</xref>.</subsection><subsection number="63A-16-203(2)(b)"> If the executive branch agency submitting the agency information technology plan justifies the need to depart from the executive branch strategic plan, an agency information technology plan may depart from the executive branch strategic plan to the extent approved by the chief information officer.</subsection></subsection><subsection number="63A-16-203(3)"> The chief information officer shall review each agency plan to determine: <subsection number="63A-16-203(3)(a)"><subsection number="63A-16-203(3)(a)(i)"> whether the agency plan complies with the executive branch strategic plan and state information architecture; or</subsection><subsection number="63A-16-203(3)(a)(ii)"> to the extent that the agency plan does not comply with the executive branch strategic plan or state information architecture, whether the executive branch entity is justified in departing from the executive branch strategic plan, or state information architecture; and</subsection></subsection><subsection number="63A-16-203(3)(b)"> whether the agency plan meets the information technology and other needs of:<subsection number="63A-16-203(3)(b)(i)"> the executive branch agency submitting the plan; and</subsection><subsection number="63A-16-203(3)(b)(ii)"> the state.</subsection></subsection></subsection><subsection number="63A-16-203(4)"> After the chief information officer conducts the review described in Subsection <xref depth="4" refnumber="63A-16-203(3)" start="0">(3)</xref> of an agency information technology plan, the chief information officer may: <subsection number="63A-16-203(4)(a)"> approve the agency information technology plan;</subsection><subsection number="63A-16-203(4)(b)"> disapprove the agency information technology plan; or</subsection><subsection number="63A-16-203(4)(c)"> recommend modifications to the agency information technology plan.</subsection></subsection><subsection number="63A-16-203(5)"> An executive branch agency or the department may not submit a request for appropriation related to information technology or an information technology system to the governor in accordance with Section <xref depth="3" refnumber="63J-1-201" start="0">63J-1-201</xref> until after the executive branch agency's information technology plan is approved by the chief information officer.</subsection></section><section number="63A-16-205"><histories><history>Amended by Chapter <modchap sess="2023GS">43</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Rulemaking -- Policies.</catchline><subsection number="63A-16-205(1)"><subsection number="63A-16-205(1)(a)"> Except as provided in Subsection <xref depth="4" refnumber="63A-16-205(2)" start="0">(2)</xref>, the chief information officer shall, by rule made in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>:<subsection number="63A-16-205(1)(a)(i)"> establish standards that impose requirements on executive branch agencies related to the security of the statewide area network;</subsection><subsection number="63A-16-205(1)(a)(ii)"> establish standards for when an agency must obtain approval before obtaining items described in Subsection <xref depth="4" refnumber="63G-6a-109.5(2)" start="0">63G-6a-109.5(2)</xref>;</subsection><subsection number="63A-16-205(1)(a)(iii)"> specify the detail and format required in an agency information technology plan submitted in accordance with Section <xref depth="3" refnumber="63A-16-203" start="0">63A-16-203</xref>;</subsection><subsection number="63A-16-205(1)(a)(iv)"> establish standards related to the privacy policies of websites operated by or on behalf of an executive branch agency;</subsection><subsection number="63A-16-205(1)(a)(v)"> subject to Subsection <xref depth="4" refnumber="63G-6a-109.5(9)" start="0">63G-6a-109.5(9)</xref>, establish standards for the acquisition, licensing, and sale of computer software;</subsection><subsection number="63A-16-205(1)(a)(vi)"> specify the requirements for the project plan and business case analysis required under Section <xref depth="3" refnumber="63G-6a-109.5" start="0">63G-6a-109.5</xref>;</subsection><subsection number="63A-16-205(1)(a)(vii)"> provide for project oversight of agency technology projects when required under Section <xref depth="3" refnumber="63G-6a-109.5" start="0">63G-6a-109.5</xref>;</subsection><subsection number="63A-16-205(1)(a)(viii)"> establish, in accordance with Subsection <xref depth="4" refnumber="63G-6a-109.5(3)" start="0">63G-6a-109.5(3)</xref>, the implementation of the needs assessment for information technology purchases;</subsection><subsection number="63A-16-205(1)(a)(ix)"> establish telecommunications standards and specifications in accordance with Subsection <xref depth="4" refnumber="63G-6a-109.5(25)" start="0">63G-6a-109.5(25)</xref>; and</subsection><subsection number="63A-16-205(1)(a)(x)"> establish standards for accessibility of information technology by individuals with disabilities in accordance with Section <xref depth="3" refnumber="63A-16-209" start="0">63A-16-209</xref>.</subsection></subsection><subsection number="63A-16-205(1)(b)"> The rulemaking authority granted by Subsection <xref depth="4" refnumber="63A-16-205(1)(a)" start="0">(1)(a)</xref> is in addition to any other rulemaking authority granted under this chapter.</subsection></subsection><subsection number="63A-16-205(2)"><subsection number="63A-16-205(2)(a)"> Notwithstanding <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, and subject to Subsection <xref depth="4" refnumber="63A-16-205(2)(b)" start="0">(2)(b)</xref>, the chief information officer may adopt a policy that outlines procedures to be followed by the chief information officer in facilitating the implementation of this title by executive branch agencies if the policy:<subsection number="63A-16-205(2)(a)(i)"> is consistent with the executive branch strategic plan; and</subsection><subsection number="63A-16-205(2)(a)(ii)"> is not required to be made by rule under Subsection <xref depth="4" refnumber="63A-16-205(1)" start="0">(1)</xref> or Section <xref depth="3" refnumber="63G-3-201" start="0">63G-3-201</xref>.</subsection></subsection><subsection number="63A-16-205(2)(b)"><subsection number="63A-16-205(2)(b)(i)"> A policy adopted by the chief information officer under Subsection <xref depth="4" refnumber="63A-16-205(2)(a)" start="0">(2)(a)</xref> may not take effect until 30 days after the day on which the chief information officer submits the policy to: <subsection number="63A-16-205(2)(b)(i)(A)"> the governor; and</subsection><subsection number="63A-16-205(2)(b)(i)(B)"> all cabinet level officials.</subsection></subsection><subsection number="63A-16-205(2)(b)(ii)"> During the 30-day period described in Subsection <xref depth="4" refnumber="63A-16-205(2)(b)(i)" start="0">(2)(b)(i)</xref>, cabinet level officials may review and comment on a policy submitted under Subsection <xref depth="4" refnumber="63A-16-205(2)(b)(i)" start="0">(2)(b)(i)</xref>.</subsection></subsection></subsection><subsection number="63A-16-205(3)"><subsection number="63A-16-205(3)(a)"> Notwithstanding Subsection <xref depth="4" refnumber="63A-16-205(1)" start="0">(1)</xref> or <xref depth="4" refnumber="63A-16-205(2)" start="0">(2)</xref> or <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, without following the procedures of Subsection <xref depth="4" refnumber="63A-16-205(1)" start="0">(1)</xref> or <xref depth="4" refnumber="63A-16-205(2)" start="0">(2)</xref>, the chief information officer may adopt a security procedure to be followed by executive branch agencies to protect the statewide area network if:<subsection number="63A-16-205(3)(a)(i)"> broad communication of the security procedure would create a significant potential for increasing the vulnerability of the statewide area network to breach or attack; and</subsection><subsection number="63A-16-205(3)(a)(ii)"> after consultation with the chief information officer, the governor agrees that broad communication of the security procedure would create a significant potential increase in the vulnerability of the statewide area network to breach or attack.</subsection></subsection><subsection number="63A-16-205(3)(b)"> A security procedure described in Subsection <xref depth="4" refnumber="63A-16-205(3)(a)" start="0">(3)(a)</xref> is classified as a protected record under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection><subsection number="63A-16-205(3)(c)"> The chief information officer shall provide a copy of the security procedure as a protected record to:<subsection number="63A-16-205(3)(c)(i)"> the chief justice of the Utah Supreme Court for the judicial branch;</subsection><subsection number="63A-16-205(3)(c)(ii)"> the speaker of the House of Representatives and the president of the Senate for the legislative branch;</subsection><subsection number="63A-16-205(3)(c)(iii)"> the chair of the Utah Board of Higher Education; and</subsection><subsection number="63A-16-205(3)(c)(iv)"> the chair of the State Board of Education.</subsection></subsection></subsection></section><section number="63A-16-206"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Coordination within the executive branch -- Cooperation with other branches.</catchline><subsection number="63A-16-206(1)"> In accordance with the executive branch strategic plan and the requirements of this title, the chief information officer shall coordinate the development of information technology systems between two or more executive branch agencies subject to: <subsection number="63A-16-206(1)(a)"> the budget approved by the Legislature; and</subsection><subsection number="63A-16-206(1)(b)"><xref depth="1" refnumber="63J-1" start="0">Title 63J, Chapter 1, Budgetary Procedures Act</xref>.</subsection></subsection><subsection number="63A-16-206(2)"> In addition to the coordination described in Subsection <xref depth="4" refnumber="63A-16-206(1)" start="0">(1)</xref>, the chief information officer shall promote cooperation regarding information technology between branches of state government.</subsection></section><section number="63A-16-207"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Delegation of division functions.</catchline><subsection number="63A-16-207(1)"><subsection number="63A-16-207(1)(a)"> If the conditions of Subsections <xref depth="4" refnumber="63A-16-207(1)(b)" start="0">(1)(b)</xref> and <xref depth="4" refnumber="63A-16-207(2)" start="0">(2)</xref> are met and subject to the other provisions of this section, the chief information officer may delegate a function of the division to another executive branch agency or an institution of higher education by contract or other means authorized by law.</subsection><subsection number="63A-16-207(1)(b)"> The chief information officer may delegate a function of the division as provided in Subsection <xref depth="4" refnumber="63A-16-207(1)(a)" start="0">(1)(a)</xref> if in the judgment of the director of the executive branch agency and the chief information officer:<subsection number="63A-16-207(1)(b)(i)"> the executive branch agency or institution of higher education has requested that the function be delegated;</subsection><subsection number="63A-16-207(1)(b)(ii)"> the executive branch agency or institution of higher education has the necessary resources and skills to perform or control the function to be delegated; and</subsection><subsection number="63A-16-207(1)(b)(iii)"> the function to be delegated is a unique or mission-critical function of the agency or institution of higher education.</subsection></subsection></subsection><subsection number="63A-16-207(2)"> The chief information officer may delegate a function of the division only when the delegation results in net cost savings or improved service delivery to the state as a whole or to the unique mission critical function of the executive branch agency.</subsection><subsection number="63A-16-207(3)"> The delegation of a function under this section shall: <subsection number="63A-16-207(3)(a)"> be in writing;</subsection><subsection number="63A-16-207(3)(b)"> contain all of the following:<subsection number="63A-16-207(3)(b)(i)"> a precise definition of each function to be delegated;</subsection><subsection number="63A-16-207(3)(b)(ii)"> a clear description of the standards to be met in performing each function delegated;</subsection><subsection number="63A-16-207(3)(b)(iii)"> a provision for periodic administrative audits by the division;</subsection><subsection number="63A-16-207(3)(b)(iv)"> a date on which the agreement shall terminate if the agreement has not been previously terminated or renewed; and</subsection><subsection number="63A-16-207(3)(b)(v)"> any delegation of division staff to the agency to support the function in-house with the agency and rates to be charged for the delegated staff; and</subsection></subsection><subsection number="63A-16-207(3)(c)"> include a cost-benefit analysis justifying the delegation.</subsection></subsection><subsection number="63A-16-207(4)"> An agreement to delegate functions to an executive branch agency or an institution of higher education may be terminated by the division if the results of an administrative audit conducted by the division reveals a lack of compliance with the terms of the agreement by the executive branch agency or institution of higher education.</subsection></section><section number="63A-16-208"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Delegation of division staff to executive branch agencies -- Prohibition against executive branch agency information technology staff.</catchline><subsection number="63A-16-208(1)"><subsection number="63A-16-208(1)(a)"> The chief information officer shall assign division staff to serve an agency in-house if the chief information officer and the executive branch agency director jointly determine it is appropriate to provide information technology services to:<subsection number="63A-16-208(1)(a)(i)"> the agency's unique mission-critical functions and applications;</subsection><subsection number="63A-16-208(1)(a)(ii)"> the agency's participation in and use of statewide enterprise architecture; and</subsection><subsection number="63A-16-208(1)(a)(iii)"> the agency's use of coordinated technology services with other agencies that share similar characteristics with the agency.</subsection></subsection><subsection number="63A-16-208(1)(b)"><subsection number="63A-16-208(1)(b)(i)"> An agency may request the chief information officer to assign in-house staff support from the division.</subsection><subsection number="63A-16-208(1)(b)(ii)"> The chief information officer shall respond to the agency's request for in-house staff support in accordance with Subsection <xref depth="4" refnumber="63A-16-208(1)(a)" start="0">(1)(a)</xref>.</subsection></subsection><subsection number="63A-16-208(1)(c)"> The division shall enter into service agreements with an agency when division staff is assigned in-house to the agency under the provisions of this section.</subsection><subsection number="63A-16-208(1)(d)"> An agency that receives in-house staff support assigned from the division under the provision of this section is responsible for paying the rates charged by the division for that staff as established under Section <xref depth="3" refnumber="63A-16-301" start="0">63A-16-301</xref>.</subsection></subsection><subsection number="63A-16-208(2)"><subsection number="63A-16-208(2)(a)"> An executive branch agency may not create a full-time equivalent position or part-time position, or request an appropriation to fund a full-time equivalent position or part-time position under the provisions of Section <xref depth="3" refnumber="63J-1-201" start="0">63J-1-201</xref> for the purpose of providing information technology services to the agency unless:<subsection number="63A-16-208(2)(a)(i)"> the chief information officer has approved a delegation under Section <xref depth="3" refnumber="63A-16-207" start="0">63A-16-207</xref>; and</subsection><subsection number="63A-16-208(2)(a)(ii)"> the division conducts an audit in relation to Section <xref depth="3" refnumber="63A-16-102" start="0">63A-16-102</xref> and finds that the delegation of information technology services to the agency meets the requirements of Section <xref depth="3" refnumber="63A-16-207" start="0">63A-16-207</xref>.</subsection></subsection><subsection number="63A-16-208(2)(b)"> The prohibition against a request for appropriation under Subsection <xref depth="4" refnumber="63A-16-208(2)(a)" start="0">(2)(a)</xref> does not apply to a request for appropriation needed to pay rates imposed under Subsection <xref depth="4" refnumber="63A-16-208(1)(d)" start="0">(1)(d)</xref>.</subsection></subsection></section><section number="63A-16-209"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Accessibility standards for executive branch agency information technology.</catchline><subsection number="63A-16-209(1)"> The chief information officer shall establish, by rule made in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>: <subsection number="63A-16-209(1)(a)"> minimum standards for accessibility of executive branch agency information technology by an individual with a disability that:<subsection number="63A-16-209(1)(a)(i)"> include accessibility criteria for: <subsection number="63A-16-209(1)(a)(i)(A)"> agency websites;</subsection><subsection number="63A-16-209(1)(a)(i)(B)"> hardware and software procured by an executive branch agency; and</subsection><subsection number="63A-16-209(1)(a)(i)(C)"> information systems used by executive branch agency employees;</subsection></subsection><subsection number="63A-16-209(1)(a)(ii)"> include a protocol to evaluate the standards via testing by individuals with a variety of access limitations; and</subsection><subsection number="63A-16-209(1)(a)(iii)"> are, at minimum, consistent with the most recent Web Content Accessibility guidelines published by the World Wide Web Consortium; and</subsection></subsection><subsection number="63A-16-209(1)(b)"> grievance procedures for an individual with a disability who is unable to access executive branch agency information technology, including:<subsection number="63A-16-209(1)(b)(i)"> a process for an individual with a disability to report the access issue to the chief information officer; and</subsection><subsection number="63A-16-209(1)(b)(ii)"> a mechanism through which the chief information officer can respond to the report.</subsection></subsection></subsection><subsection number="63A-16-209(2)"> The chief information officer shall update the standards described in Subsection <xref depth="4" refnumber="63A-16-209(1)(a)" start="0">(1)(a)</xref> at least every three years to reflect advances in technology.</subsection></section><section number="63A-16-210"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Chief information security officer.</catchline><subsection number="63A-16-210(1)"> The chief information officer shall appoint a chief information security officer.</subsection><subsection number="63A-16-210(2)"> The chief information security officer described in Subsection <xref depth="4" refnumber="63A-16-210(1)" start="0">(1)</xref> shall: <subsection number="63A-16-210(2)(a)"> assess cybersecurity risks;</subsection><subsection number="63A-16-210(2)(b)"> coordinate with executive branch agencies to assess the sensitivity of information; and</subsection><subsection number="63A-16-210(2)(c)"> manage cybersecurity support for the department and executive branch agencies.</subsection></subsection></section><section number="63A-16-211"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Report to the Legislature.</catchline><tab/>The division shall, in accordance with Section <xref depth="3" refnumber="63A-16-201" start="0">63A-16-201</xref>, before November 1 each year, report to the Government Operations Interim Committee on:<subsection number="63A-16-211(1)"> performance measures that the division uses to assess the division's effectiveness in performing the division's duties under this part; and</subsection><subsection number="63A-16-211(2)"> the division's performance, evaluated in accordance with the performance measures described in Subsection <xref depth="4" refnumber="63A-16-211(1)" start="0">(1)</xref>.</subsection></section><section number="63A-16-214"><histories><history>Enacted by Chapter <modchap sess="2023GS">484</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Zero trust architectures -- Implementation -- Requirements -- Reporting.</catchline><subsection number="63A-16-214(1)"> As used in this section: <subsection number="63A-16-214(1)(a)"> "Endpoint detection and response" means a cybersecurity solution that continuously monitors end-user devices to detect and respond to cyber threats.</subsection><subsection number="63A-16-214(1)(b)"> "Governmental entity" means:<subsection number="63A-16-214(1)(b)(i)"> the state;</subsection><subsection number="63A-16-214(1)(b)(ii)"> a political subdivision of the state; and</subsection><subsection number="63A-16-214(1)(b)(iii)"> an entity created by the state or a political subdivision of the state, including an agency, board, bureau, commission, committee, department, division, institution, instrumentality, or office.</subsection></subsection><subsection number="63A-16-214(1)(c)"> "Multi-factor authentication" means using two or more different types of identification factors to authenticate a user's identity for the purpose of accessing systems and data, which may include:<subsection number="63A-16-214(1)(c)(i)"> knowledge-based factors, which require the user to provide information that only the user knows, such as a password or personal identification number;</subsection><subsection number="63A-16-214(1)(c)(ii)"> possession-based factors, which require the user to have a physical item that only the user possesses, such as a security token, key fob, subscriber identity module card, or smart phone application; or</subsection><subsection number="63A-16-214(1)(c)(iii)"> inherence-based credentials, which require the user to demonstrate specific known biological traits attributable only to the user, such as fingerprints or facial recognition.</subsection></subsection><subsection number="63A-16-214(1)(d)"> "Zero trust architecture" means a security model, a set of system design principles, and a coordinated cybersecurity and system management strategy that employs continuous monitoring, risk-based access controls, secure identity and access management practices, and system security automation techniques to address the cybersecurity risk from threats inside and outside traditional network boundaries.</subsection></subsection><subsection number="63A-16-214(2)"> This section applies to: <subsection number="63A-16-214(2)(a)"> all systems and data owned, managed, maintained, or utilized by or on behalf of an executive branch agency to access state systems or data; and</subsection><subsection number="63A-16-214(2)(b)"> all hardware, software, internal systems, and essential third-party software, including for on-premises, cloud, and hybrid environments.</subsection></subsection><subsection number="63A-16-214(3)"><subsection number="63A-16-214(3)(a)"> On or before November 1, 2023, the chief information officer shall develop uniform technology policies, standards, and procedures for use by executive branch agencies in implementing zero trust architecture and multi-factor authentication on all systems in accordance with this section.</subsection><subsection number="63A-16-214(3)(b)"> On or before July 1, 2024, the division shall consider adopting the enterprise security practices described in this section and consider implementing zero trust architecture and robust identity management practices, including:<subsection number="63A-16-214(3)(b)(i)"> multi-factor authentication;</subsection><subsection number="63A-16-214(3)(b)(ii)"> cloud-based enterprise endpoint detection and response solutions to promote real-time detection, and rapid investigation and remediation capabilities; and</subsection><subsection number="63A-16-214(3)(b)(iii)"> robust logging practices to provide adequate data to support security investigations and proactive threat hunting.</subsection></subsection></subsection><subsection number="63A-16-214(4)"><subsection number="63A-16-214(4)(a)"> If implementing a zero trust architecture and multi-factor authentication, the division shall consider prioritizing the use of third-party cloud computing solutions that meet or exceed industry standards.</subsection><subsection number="63A-16-214(4)(b)"> The division shall consider giving preference to zero trust architecture solutions that comply with, are authorized by, or align to applicable federal guidelines, programs, and frameworks, including:<subsection number="63A-16-214(4)(b)(i)"> the Federal Risk and Authorization Management Program;</subsection><subsection number="63A-16-214(4)(b)(ii)"> the Continuous Diagnostics and Mitigation Program; and</subsection><subsection number="63A-16-214(4)(b)(iii)"> guidance and frameworks from the National Institute of Standards and Technology.</subsection></subsection></subsection><subsection number="63A-16-214(5)"><subsection number="63A-16-214(5)(a)"> In procuring third-party cloud computing solutions, the division may utilize established purchasing vehicles, including cooperative purchasing contracts and federal supply contracts, to facilitate efficient purchasing.</subsection><subsection number="63A-16-214(5)(b)"> The chief information officer shall establish a list of approved vendors that are authorized to provide zero trust architecture to governmental entities in the state.</subsection><subsection number="63A-16-214(5)(c)"> If an executive branch agency determines that procurement of a third-party cloud computing solution is not feasible, the executive branch agency shall provide a written explanation to the division of the reasons that a cloud computing solution is not feasible, including:<subsection number="63A-16-214(5)(c)(i)"> the reasons why the executive branch agency determined that a third-party cloud computing solution is not feasible;</subsection><subsection number="63A-16-214(5)(c)(ii)"> specific challenges or difficulties of migrating existing solutions to a cloud environment; and</subsection><subsection number="63A-16-214(5)(c)(iii)"> the total expected cost of ownership of existing or alternative solutions compared to a cloud computing solution.</subsection></subsection></subsection><subsection number="63A-16-214(6)"><subsection number="63A-16-214(6)(a)"> On or before November 30 of each year, the chief information officer shall report on the progress of implementing zero trust architecture and multi-factor authentication to:<subsection number="63A-16-214(6)(a)(i)"> the Public Utilities, Energy, and Technology Interim Committee; and</subsection><subsection number="63A-16-214(6)(a)(ii)"> the Cybersecurity Commission created in Section <xref depth="3" refnumber="63C-25-201" start="0">63C-25-201</xref>.</subsection></subsection><subsection number="63A-16-214(6)(b)"> The report described in Subsection <xref depth="4" refnumber="63A-16-214(6)(a)" start="0">(6)(a)</xref> may include information on:<subsection number="63A-16-214(6)(b)(i)"> applicable guidance issued by the United States Cybersecurity and Infrastructure Security Agency; and</subsection><subsection number="63A-16-214(6)(b)(ii)"> the progress of the division, executive branch agencies, and governmental entities with respect to: <subsection number="63A-16-214(6)(b)(ii)(A)"> shifting away from a paradigm of trusted networks toward implementation of security controls based on a presumption of compromise;</subsection><subsection number="63A-16-214(6)(b)(ii)(B)"> implementing principles of least privilege in administering information security programs;</subsection><subsection number="63A-16-214(6)(b)(ii)(C)"> limiting the ability of entities that cause incidents to move laterally through or between agency systems;</subsection><subsection number="63A-16-214(6)(b)(ii)(D)"> identifying incidents quickly; and</subsection><subsection number="63A-16-214(6)(b)(ii)(E)"> isolating and removing unauthorized entities from agency systems as quickly as practicable, accounting for cyber threat intelligence or law enforcement purposes.</subsection></subsection></subsection></subsection></section></part><part number="63A-16-3"><catchline>Information Technology Services and Rates</catchline><section number="63A-16-301"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Cost based services -- Rates -- Submission to rate committee.</catchline><subsection number="63A-16-301(1)"> The chief information officer shall: <subsection number="63A-16-301(1)(a)"> at the lowest practical cost, manage the delivery of efficient and cost-effective information technology and telecommunication services for:<subsection number="63A-16-301(1)(a)(i)"> all executive branch agencies; and</subsection><subsection number="63A-16-301(1)(a)(ii)"> entities that subscribe to the services in accordance with Section <xref depth="3" refnumber="63A-16-302" start="0">63A-16-302</xref>; and</subsection></subsection><subsection number="63A-16-301(1)(b)"> provide priority service to public safety agencies.</subsection></subsection><subsection number="63A-16-301(2)"><subsection number="63A-16-301(2)(a)"> In accordance with this Subsection <xref depth="4" refnumber="63A-16-301(2)" start="0">(2)</xref>, the chief information officer shall prescribe a schedule of rates for all services rendered by the division to:<subsection number="63A-16-301(2)(a)(i)"> an executive branch entity; or</subsection><subsection number="63A-16-301(2)(a)(ii)"> an entity that subscribes to services rendered by the division in accordance with Section <xref depth="3" refnumber="63A-16-302" start="0">63A-16-302</xref>.</subsection></subsection><subsection number="63A-16-301(2)(b)"> Each rate included in the schedule of rates required by Subsection <xref depth="4" refnumber="63A-16-301(2)(a)" start="0">(2)(a)</xref>:<subsection number="63A-16-301(2)(b)(i)"> shall be equitable;</subsection><subsection number="63A-16-301(2)(b)(ii)"> should be based upon a zero based, full cost accounting of activities necessary to provide each service for which a rate is established; and</subsection><subsection number="63A-16-301(2)(b)(iii)"> for each service multiplied by the projected consumption of the service recovers no more or less than the full cost of each service.</subsection></subsection><subsection number="63A-16-301(2)(c)"> Before charging a rate for its services to an executive branch agency or to a subscriber of services other than an executive branch agency, the chief information officer shall:<subsection number="63A-16-301(2)(c)(i)"> submit the proposed rates and cost analysis to the Rate Committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-16-301(2)(c)(ii)"> obtain the approval of the Legislature as required by Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref>.</subsection></subsection><subsection number="63A-16-301(2)(d)"> The chief information officer shall periodically conduct a market analysis of proposed rates, which analysis shall include a comparison of the division's rates with the rates of other public or private sector providers where comparable services and rates are reasonably available.</subsection></subsection></section><section number="63A-16-302"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Executive branch agencies -- Subscription by institutions.</catchline><subsection number="63A-16-302(1)"> An executive branch agency in accordance with its agency information technology plan approved by the chief information officer shall: <subsection number="63A-16-302(1)(a)"> subscribe to the information technology services provided by the division; or</subsection><subsection number="63A-16-302(1)(b)"> contract with one or more alternate private providers of information technology services if the chief information officer determines that the purchase of the services from a private provider will:<subsection number="63A-16-302(1)(b)(i)"> result in: <subsection number="63A-16-302(1)(b)(i)(A)"> cost savings;</subsection><subsection number="63A-16-302(1)(b)(i)(B)"> increased efficiency; or</subsection><subsection number="63A-16-302(1)(b)(i)(C)"> improved quality of services; and</subsection></subsection><subsection number="63A-16-302(1)(b)(ii)"> not impair the interoperability of the state's information technology services.</subsection></subsection></subsection><subsection number="63A-16-302(2)"> An institution of higher education may subscribe to the services provided by the division if: <subsection number="63A-16-302(2)(a)"> the president of the institution recommends that the institution subscribe to the services of the division; and</subsection><subsection number="63A-16-302(2)(b)"> the Utah Board of Higher Education determines that subscription to the services of the division will result in cost savings or increased efficiency to the institution.</subsection></subsection><subsection number="63A-16-302(3)"> The following may subscribe to information technology services by requesting that the services be provided from the division: <subsection number="63A-16-302(3)(a)"> the legislative branch;</subsection><subsection number="63A-16-302(3)(b)"> the judicial branch;</subsection><subsection number="63A-16-302(3)(c)"> the State Board of Education;</subsection><subsection number="63A-16-302(3)(d)"> a political subdivision of the state;</subsection><subsection number="63A-16-302(3)(e)"> an agency of the federal government;</subsection><subsection number="63A-16-302(3)(f)"> an independent entity as defined in Section <xref depth="3" refnumber="63E-1-102" start="0">63E-1-102</xref>; and</subsection><subsection number="63A-16-302(3)(g)"> an elective constitutional officer of the executive department as defined in Subsection <xref depth="4" refnumber="63A-16-102(5)(b)(vii)" start="0">63A-16-102(5)(b)(vii)</xref>.</subsection></subsection></section><section number="63A-16-302.1"><histories><history>Amended by Chapter <modchap sess="2025GS">271</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Reporting on consolidation of certain information technology services.</catchline><subsection number="63A-16-302.1(1)">The division shall, in collaboration with the Cybersecurity Commission created in Section <xref depth="3" refnumber="63C-27-201" start="0">63C-27-201</xref>, identify opportunities, limitations, and barriers to enhancing the overall cybersecurity resilience of the state by consolidating:<subsection number="63A-16-302.1(1)(a)">certain information technology services utilized by governmental entities; and</subsection><subsection number="63A-16-302.1(1)(b)">to the extent feasible, the information technology networks that are operated or utilized by governmental entities.</subsection></subsection><subsection number="63A-16-302.1(2)">On or before November 15, 2023, the division shall report the information described in Subsection <xref depth="4" refnumber="63A-16-302.1(1)" start="0">(1)</xref> to:<subsection number="63A-16-302.1(2)(a)">the Government Operations Interim Committee;</subsection><subsection number="63A-16-302.1(2)(b)">the General Government Appropriations Subcommittee; and</subsection><subsection number="63A-16-302.1(2)(c)">the Cybersecurity Commission created in Section <xref depth="3" refnumber="63C-27-201" start="0">63C-27-201</xref>.</subsection></subsection></section></part><part number="63A-16-5"><catchline>Integrated Technology</catchline><section number="63A-16-501"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-16-501(1)"> "Center" means the Utah Geospatial Resource Center created in Section <xref depth="3" refnumber="63A-16-505" start="0">63A-16-505</xref>.</subsection><subsection number="63A-16-501(2)"> "Database" means the State Geographic Information Database created in Section <xref depth="3" refnumber="63A-16-506" start="0">63A-16-506</xref>.</subsection><subsection number="63A-16-501(3)"> "Geographic Information System" or "GIS" means a computer driven data integration and map production system that interrelates disparate layers of data to specific geographic locations.</subsection><subsection number="63A-16-501(4)"> "State Geographic Information Database" means the database created in Section <xref depth="3" refnumber="63A-16-506" start="0">63A-16-506</xref>.</subsection><subsection number="63A-16-501(5)"> "Statewide Global Positioning Reference Network" or "network" means the network created in Section <xref depth="3" refnumber="63A-16-508" start="0">63A-16-508</xref>.</subsection></section><section number="63A-16-504"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Information technology plan.</catchline><subsection number="63A-16-504(1)"> In accordance with this section, the division shall submit an information technology plan to the chief information officer.</subsection><subsection number="63A-16-504(2)"> The information technology plan submitted by the division under this section shall include: <subsection number="63A-16-504(2)(a)"> the information required by Section <xref depth="3" refnumber="63A-16-202" start="0">63A-16-202</xref>;</subsection><subsection number="63A-16-504(2)(b)"> a list of the services the division offers or plans to offer; and</subsection><subsection number="63A-16-504(2)(c)"> a description of the performance measures used by the division to measure the quality of the services described in Subsection <xref depth="4" refnumber="63A-16-504(2)(b)" start="0">(2)(b)</xref>.</subsection></subsection><subsection number="63A-16-504(3)"><subsection number="63A-16-504(3)(a)"> In submitting the information technology plan under this section, the division shall comply with Section <xref depth="3" refnumber="63A-16-203" start="0">63A-16-203</xref>.</subsection><subsection number="63A-16-504(3)(b)"> The information technology plan submitted by the division under this section is subject to the approval of the chief information officer as provided in Section <xref depth="3" refnumber="63A-16-203" start="0">63A-16-203</xref>.</subsection></subsection></section><section number="63A-16-505"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Utah Geospatial Resource Center.</catchline><subsection number="63A-16-505(1)">There is created the Utah Geospatial Resource Center as part of the division.</subsection><subsection number="63A-16-505(2)">The center shall:<subsection number="63A-16-505(2)(a)">provide geographic information system services to state agencies under rules made under Section <xref depth="3" refnumber="63A-16-104" start="0">63A-16-104</xref> and policies established by the office;</subsection><subsection number="63A-16-505(2)(b)">provide geographic information system services to federal government, local political subdivisions, and private persons under rules and policies established by the office;</subsection><subsection number="63A-16-505(2)(c)">manage the State Geographic Information Database; and</subsection><subsection number="63A-16-505(2)(d)">establish standard format, lineage, and other requirements for the database.</subsection></subsection><subsection number="63A-16-505(3)"><subsection number="63A-16-505(3)(a)">There is created a position of surveyor within the center.</subsection><subsection number="63A-16-505(3)(b)">The surveyor under this Subsection <xref depth="4" refnumber="63A-16-505(3)" start="0">(3)</xref> shall:<subsection number="63A-16-505(3)(b)(i)">be licensed as a professional land surveyor under <xref depth="1" refnumber="58-22" start="0">Title 58, Chapter 22, Professional Engineers and Professional Land Surveyors Licensing Act</xref>;</subsection><subsection number="63A-16-505(3)(b)(ii)">provide technical support to the office of lieutenant governor in the lieutenant governor's evaluation under Section <xref depth="3" refnumber="67-1a-6.5" start="0">67-1a-6.5</xref> of a proposed boundary action, as defined in Section <xref depth="3" refnumber="17-73-101">17-73-101</xref>;</subsection><subsection number="63A-16-505(3)(b)(iii)">as requested by a county surveyor, provide technical assistance to the county surveyor with respect to the county surveyor's responsibilities under Section <xref depth="3" refnumber="17-73-507">17-73-507</xref>;</subsection><subsection number="63A-16-505(3)(b)(iv)">fulfill the duties described in Section <xref depth="3" refnumber="17-61-102">17-61-102</xref>, if engaged to do so as provided in that section;</subsection><subsection number="63A-16-505(3)(b)(v)">assist the State Tax Commission in processing and quality assurance of boundary descriptions or maps into digital format for inclusion in the State Geographic Information Database;</subsection><subsection number="63A-16-505(3)(b)(vi)">coordinate with county recorders and surveyors to create a statewide parcel layer in the State Geographic Information Database containing parcel boundary, parcel identifier, parcel address, owner type, and county recorder contact information; and</subsection><subsection number="63A-16-505(3)(b)(vii)">facilitate and integrate the collection efforts of local government and federal agencies for data collection to densify and enhance the statewide Public Land Survey System reference network in the State Geographic Information Database.</subsection></subsection></subsection><subsection number="63A-16-505(4)">The office may:<subsection number="63A-16-505(4)(a)">make rules and establish policies to govern the center and the center's operations; and</subsection><subsection number="63A-16-505(4)(b)">set fees for the services provided by the center.</subsection></subsection><subsection number="63A-16-505(5)">The state may not sell information obtained from counties under Subsection <xref depth="4" refnumber="63A-16-505(3)(b)(v)" start="0">(3)(b)(v)</xref>.</subsection></section><section number="63A-16-506"><histories><history>Amended by Chapter <modchap sess="2023GS">197</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>State Geographic Information Database.</catchline><subsection number="63A-16-506(1)"> There is created a State Geographic Information Database to be managed by the center.</subsection><subsection number="63A-16-506(2)"> The database shall: <subsection number="63A-16-506(2)(a)"> serve as the central reference for all information contained in any GIS database by any state agency;</subsection><subsection number="63A-16-506(2)(b)"> serve as a clearing house and repository for all data layers required by multiple users;</subsection><subsection number="63A-16-506(2)(c)"> serve as a standard format for geographic information acquired, purchased, or produced by any state agency;</subsection><subsection number="63A-16-506(2)(d)"> include an accurate representation of all civil subdivision boundaries of the state; and</subsection><subsection number="63A-16-506(2)(e)"> for each public highway, as defined in Section <xref depth="3" refnumber="72-1-102" start="0">72-1-102</xref>, in the state, include an accurate representation of the highway's centerline, physical characteristics, and associated street address ranges.</subsection></subsection><subsection number="63A-16-506(3)"> The center shall, in coordination with municipalities, counties, emergency communications centers, and the Department of Transportation: <subsection number="63A-16-506(3)(a)"> develop the information described in Subsection <xref depth="4" refnumber="63A-16-506(2)(e)" start="0">(2)(e)</xref>; and</subsection><subsection number="63A-16-506(3)(b)"> update the information described in Subsection <xref depth="4" refnumber="63A-16-506(2)(e)" start="0">(2)(e)</xref> in a timely manner after a county recorder records a final plat.</subsection></subsection><subsection number="63A-16-506(4)"> The center, in coordination with county assessors and metropolitan planning organizations: <subsection number="63A-16-506(4)(a)"> shall inventory existing housing units and their general characteristics within each county of the first or second class to support infrastructure planning and economic development in each of those counties; and</subsection><subsection number="63A-16-506(4)(b)"> may inventory existing housing units and their general characteristics within one or more counties of the third, fourth, fifth, or sixth class to support infrastructure planning and economic development in one or more of those counties.</subsection></subsection><subsection number="63A-16-506(5)"><subsection number="63A-16-506(5)(a)"> The center shall, in coordination with the Governor's Office of Planning and Budget and county assessors, annually compile a statewide GIS database of all government-owned property parcels in internet-accessible, searchable, and map format.</subsection><subsection number="63A-16-506(5)(b)"> The database described in Subsection <xref depth="4" refnumber="63A-16-506(5)(a)" start="0">(5)(a)</xref> shall include a parcel's:<subsection number="63A-16-506(5)(b)(i)"> number, if available;</subsection><subsection number="63A-16-506(5)(b)(ii)"> owner;</subsection><subsection number="63A-16-506(5)(b)(iii)"> location; and</subsection><subsection number="63A-16-506(5)(b)(iv)"> size.</subsection></subsection></subsection><subsection number="63A-16-506(6)"> Each state agency that acquires, purchases, or produces digital geographic information data shall: <subsection number="63A-16-506(6)(a)"> inform the center of the existence of the data layers and their geographic extent;</subsection><subsection number="63A-16-506(6)(b)"> allow the center access to all data classified public; and</subsection><subsection number="63A-16-506(6)(c)"> comply with any database requirements established by the center.</subsection></subsection><subsection number="63A-16-506(7)"> At least annually, the State Tax Commission shall deliver to the center information the State Tax Commission receives under Section <xref depth="3" refnumber="67-1a-6.5" start="0">67-1a-6.5</xref> relating to the creation or modification of the boundaries of political subdivisions.</subsection><subsection number="63A-16-506(8)"> The boundary of a political subdivision within the State Geographic Information Database is the official boundary of the political subdivision for purposes of meeting the needs of the United States Bureau of the Census in identifying the boundary of the political subdivision.</subsection></section><section number="63A-16-508"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Statewide Global Positioning Reference Network created -- Rulemaking authority.</catchline><subsection number="63A-16-508(1)"><subsection number="63A-16-508(1)(a)"> There is created the Statewide Global Positioning Reference Network to improve the quality of geographic information system data and the productivity, efficiency, and cost-effectiveness of government services.</subsection><subsection number="63A-16-508(1)(b)"> The network shall provide a system of permanently mounted, fully networked, global positioning system base stations that will provide real time radio navigation and establish a standard statewide coordinate reference system.</subsection><subsection number="63A-16-508(1)(c)"> The center shall administer the network.</subsection></subsection><subsection number="63A-16-508(2)"><subsection number="63A-16-508(2)(a)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the chief information officer shall make rules providing for operating policies and procedures for the network.</subsection><subsection number="63A-16-508(2)(b)"> When making rules under this section, the chief information officer shall consider:<subsection number="63A-16-508(2)(b)(i)"> network development that serves a public purpose;</subsection><subsection number="63A-16-508(2)(b)(ii)"> increased productivity and efficiency for state agencies; and</subsection><subsection number="63A-16-508(2)(b)(iii)"> costs and longevity of the network.</subsection></subsection></subsection></section><section number="63A-16-509"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Monument Replacement and Restoration Committee.</catchline><subsection number="63A-16-509(1)">As used in this section:<subsection number="63A-16-509(1)(a)">"Committee" means the Monument Replacement and Restoration Committee created in this section.</subsection><subsection number="63A-16-509(1)(b)">"Corner" means the same as that term is defined in Section <xref depth="3" refnumber="17-73-101">17-73-101</xref>.</subsection><subsection number="63A-16-509(1)(c)">"Monument" means the same as that term is defined in Section <xref depth="3" refnumber="17-73-101">17-73-101</xref>.</subsection></subsection><subsection number="63A-16-509(2)"><subsection number="63A-16-509(2)(a)">There is created the Monument Replacement and Restoration Committee composed of the following seven members:<subsection number="63A-16-509(2)(a)(i)">five members appointed by an organization or association that represents Utah counties:<subsection number="63A-16-509(2)(a)(i)(A)">that have knowledge and understanding of the Public Land Survey System; and</subsection><subsection number="63A-16-509(2)(a)(i)(B)">who each represents a different county; and</subsection></subsection><subsection number="63A-16-509(2)(a)(ii)">two members, appointed by the center, who have a knowledge and understanding of the Public Land Survey System.</subsection></subsection><subsection number="63A-16-509(2)(b)"><subsection number="63A-16-509(2)(b)(i)">Except as provided in Subsection <xref depth="4" refnumber="63A-16-509(2)(b)(ii)" start="0">(2)(b)(ii)</xref>, a member appointed to the committee is appointed for a four-year term.</subsection><subsection number="63A-16-509(2)(b)(ii)">The director of the center shall, at the time an entity appoints or reappoints an individual to serve on the committee, adjust the length of the appointed individual's term, as necessary, to ensure that the terms of committee members are staggered so that approximately half of the committee members are appointed every two years.</subsection><subsection number="63A-16-509(2)(b)(iii)">When a vacancy occurs on the committee for any reason, the replacement appointee shall serve on the committee for the unexpired term.</subsection></subsection><subsection number="63A-16-509(2)(c)">The committee shall elect one committee member to serve as chair of the committee for a term of two years.</subsection><subsection number="63A-16-509(2)(d)">A majority of the committee constitutes a quorum, and the action of a majority of a quorum constitutes the action of the committee.</subsection><subsection number="63A-16-509(2)(e)"><subsection number="63A-16-509(2)(e)(i)">The center shall provide staff support to the committee.</subsection><subsection number="63A-16-509(2)(e)(ii)">An individual who is a member of the committee may not serve as staff to the committee.</subsection></subsection><subsection number="63A-16-509(2)(f)">A member of the committee may not receive compensation for the member's service on the committee.</subsection><subsection number="63A-16-509(2)(g)">The committee may adopt bylaws to govern the committee's operation.</subsection></subsection><subsection number="63A-16-509(3)"><subsection number="63A-16-509(3)(a)">The committee shall administer a grant program to assist counties in maintaining and protecting corners or monuments.</subsection><subsection number="63A-16-509(3)(b)">A county wishing to receive a grant under the program described in Subsection <xref depth="4" refnumber="63A-16-509(3)(a)" start="0">(3)(a)</xref> shall submit to the committee an application that:<subsection number="63A-16-509(3)(b)(i)">identifies one or more monuments in the county that are in need of protection or rehabilitation;</subsection><subsection number="63A-16-509(3)(b)(ii)">establishes a plan that is consistent with federal law or rule to protect or rehabilitate each monument identified under Subsection <xref depth="4" refnumber="63A-16-509(3)(b)(i)" start="0">(3)(b)(i)</xref>; and</subsection><subsection number="63A-16-509(3)(b)(iii)">requests a specific amount of funding to complete the plan established under Subsection <xref depth="4" refnumber="63A-16-509(3)(b)(ii)" start="0">(3)(b)(ii)</xref>.</subsection></subsection><subsection number="63A-16-509(3)(c)">The committee shall:<subsection number="63A-16-509(3)(c)(i)">adopt criteria to:<subsection number="63A-16-509(3)(c)(i)(A)">evaluate whether a monument identified by a county under Subsection <xref depth="4" refnumber="63A-16-509(3)(b)(i)" start="0">(3)(b)(i)</xref> needs protection or rehabilitation; and</subsection><subsection number="63A-16-509(3)(c)(i)(B)">identify which monuments identified by a county under Subsection <xref depth="4" refnumber="63A-16-509(3)(b)(i)" start="0">(3)(b)(i)</xref> have the greatest need of protection or rehabilitation;</subsection></subsection><subsection number="63A-16-509(3)(c)(ii)">evaluate each application submitted by a county under Subsection <xref depth="4" refnumber="63A-16-509(3)(b)" start="0">(3)(b)</xref> using the criteria adopted by the committee under Subsection <xref depth="4" refnumber="63A-16-509(3)(c)(i)" start="0">(3)(c)(i)</xref>;</subsection><subsection number="63A-16-509(3)(c)(iii)">subject to sufficient funding and Subsection <xref depth="4" refnumber="63A-16-509(3)(d)" start="0">(3)(d)</xref>, award grants to counties whose applications are most favorably evaluated under Subsection <xref depth="4" refnumber="63A-16-509(3)(c)(ii)" start="0">(3)(c)(ii)</xref>; and</subsection><subsection number="63A-16-509(3)(c)(iv)">establish a date by which a county awarded a grant under Subsection <xref depth="4" refnumber="63A-16-509(3)(c)(iii)" start="0">(3)(c)(iii)</xref> shall report back to the committee.</subsection></subsection><subsection number="63A-16-509(3)(d)">The committee may not award a grant to a county under this section in an amount greater than $100,000.</subsection></subsection><subsection number="63A-16-509(4)">A county that is awarded a grant under this section shall:<subsection number="63A-16-509(4)(a)">document the work performed by the county, pursuant to the plan established by the county under Subsection <xref depth="4" refnumber="63A-16-509(3)(b)(ii)" start="0">(3)(b)(ii)</xref>, to protect or rehabilitate a monument; and</subsection><subsection number="63A-16-509(4)(b)">before the date established under Subsection <xref depth="4" refnumber="63A-16-509(3)(c)(iv)" start="0">(3)(c)(iv)</xref>, report to the committee on the work performed by the county.</subsection></subsection><subsection number="63A-16-509(5)"><subsection number="63A-16-509(5)(a)">If the committee has not expended all of the funds appropriated to the committee by the Legislature for the fulfillment of the committee's duties under this section before December 31, 2017, the committee shall disburse any remaining funds equally among all counties that have established a preservation fund by ordinance as provided in Section <xref depth="3" refnumber="17-63-710">17-63-710</xref>.</subsection><subsection number="63A-16-509(5)(b)">A county to which the center has disbursed funds under Subsection <xref depth="4" refnumber="63A-16-509(5)(a)" start="0">(5)(a)</xref> shall:<subsection number="63A-16-509(5)(b)(i)">deposit the funds into the county's preservation fund; and</subsection><subsection number="63A-16-509(5)(b)(ii)">expend the funds, in consultation with the committee, for the maintenance and preservation of monuments in the county.</subsection></subsection></subsection></section></part><part number="63A-16-6"><catchline>Utah Public Notice Website</catchline><section number="63A-16-601"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">84</modchap>, 2021 General Session</history><modyear>2021</modyear><history>Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session, (Coordination Clause)</history><modyear>2021</modyear><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear><history>Amended by Chapter <modchap sess="2021GS">355</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Utah Public Notice Website -- Establishment and administration.</catchline><subsection number="63A-16-601(1)"> As used in this part: <subsection number="63A-16-601(1)(a)"> "Executive board" means the same as that term is defined in Section <xref depth="3" refnumber="67-1-2.5" start="0">67-1-2.5</xref>.</subsection><subsection number="63A-16-601(1)(b)"> "Public body" means the same as that term is defined in Section <xref depth="3" refnumber="52-4-103" start="0">52-4-103</xref>.</subsection><subsection number="63A-16-601(1)(c)"> "Public information" means a public body's public notices, minutes, audio recordings, and other materials that are required to be posted to the website under <xref depth="1" refnumber="52-4" start="0">Title 52, Chapter 4, Open and Public Meetings Act</xref>, or other statute or state agency rule.</subsection><subsection number="63A-16-601(1)(d)"> "Website" means the Utah Public Notice Website created in this section.</subsection></subsection><subsection number="63A-16-601(2)"> There is created the Utah Public Notice Website to be administered by the division.</subsection><subsection number="63A-16-601(3)"> The website shall consist of an Internet website provided to assist the public to find posted public information.</subsection><subsection number="63A-16-601(4)"> The Division of Archives and Records Service, with the technical assistance of the Division of Technology Services, shall create the website that shall: <subsection number="63A-16-601(4)(a)"> allow a public body, or other certified entity, to easily post any public information, including the contact information required under Subsections <xref depth="4" refnumber="17B-1-303(9)" start="0">17B-1-303(9)</xref> and <xref depth="4" refnumber="17D-1-106(1)(b)(ii)" start="0">17D-1-106(1)(b)(ii)</xref>;</subsection><subsection number="63A-16-601(4)(b)"> allow the public to easily search the public information by:<subsection number="63A-16-601(4)(b)(i)"> public body name;</subsection><subsection number="63A-16-601(4)(b)(ii)"> date of posting of the notice;</subsection><subsection number="63A-16-601(4)(b)(iii)"> date of any meeting or deadline included as part of the public information; and</subsection><subsection number="63A-16-601(4)(b)(iv)"> any other criteria approved by the Division of Archives and Records Service;</subsection></subsection><subsection number="63A-16-601(4)(c)"> allow the public to easily search and view past, archived public information;</subsection><subsection number="63A-16-601(4)(d)"> allow an individual to subscribe to receive updates and notices associated with a public body or a particular type of public information;</subsection><subsection number="63A-16-601(4)(e)"> have a unique and simplified website address;</subsection><subsection number="63A-16-601(4)(f)"> be directly accessible via a link from the main page of the official state website; and</subsection><subsection number="63A-16-601(4)(g)"> allow a newspaper to request and automatically receive a transmission of a posting to the website as the posting occurs;</subsection><subsection number="63A-16-601(4)(h)"> include other links, features, or functionality that will assist the public in obtaining and reviewing public information posted on the website, as may be approved by the division; and</subsection><subsection number="63A-16-601(4)(i)"> be guided by the principles described in Subsection <xref depth="4" refnumber="63A-16-202(2)" start="0">63A-16-202(2)</xref>. </subsection></subsection><subsection number="63A-16-601(5)"><subsection number="63A-16-601(5)(a)"> Subject to Subsection <xref depth="4" refnumber="63A-16-601(5)(b)" start="0">(5)(b)</xref>, the Division of Archives and Records Service and the governor's office shall coordinate to ensure that the website, the database described in Section <xref depth="3" refnumber="67-1-2.5" start="0">67-1-2.5</xref>, and the website described in Section <xref depth="3" refnumber="67-1-2.5" start="0">67-1-2.5</xref> automatically share appropriate information in order to ensure that:<subsection number="63A-16-601(5)(a)(i)"> an individual who subscribes to receive information under Subsection <xref depth="4" refnumber="63A-16-601(4)(d)" start="0">(4)(d)</xref> for an executive board automatically receives notifications of vacancies on the executive board that will be publicly filled, including a link to information regarding how an individual may apply to fill the vacancy; and</subsection><subsection number="63A-16-601(5)(a)(ii)"> an individual who accesses an executive board's information on the website has access to the following through the website: <subsection number="63A-16-601(5)(a)(ii)(A)"> the executive board's information in the database, except an individual's physical address, e-mail address, or phone number; and</subsection><subsection number="63A-16-601(5)(a)(ii)(B)"> the portal described in Section <xref depth="3" refnumber="67-1-2.5" start="0">67-1-2.5</xref> through which an individual may provide input on an appointee to, or member of, the executive board.</subsection></subsection></subsection><subsection number="63A-16-601(5)(b)"> The Division of Archives and Records Service and the governor's office shall comply with Subsection <xref depth="4" refnumber="63A-16-601(5)(a)" start="0">(5)(a)</xref> as soon as reasonably possible within existing funds appropriated to the Division of Archives and Records Service and the governor's office.</subsection></subsection><subsection number="63A-16-601(6)"> Before August 1 of each year, the Division of Archives and Records Service shall: <subsection number="63A-16-601(6)(a)"> identify each executive board that is a public body that did not submit to the website a notice of a public meeting during the previous fiscal year; and</subsection><subsection number="63A-16-601(6)(b)"> report the name of each identified executive board to the governor's boards and commissions administrator.</subsection></subsection><subsection number="63A-16-601(7)"> The Division of Archives and Records Service is responsible for: <subsection number="63A-16-601(7)(a)"> establishing and maintaining the website, including the provision of equipment, resources, and personnel as is necessary;</subsection><subsection number="63A-16-601(7)(b)"> providing a mechanism for public bodies or other certified entities to have access to the website for the purpose of posting and modifying public information; and</subsection><subsection number="63A-16-601(7)(c)"> maintaining an archive of all public information posted to the website.</subsection></subsection><subsection number="63A-16-601(8)"> A public body is responsible for the content the public body is required to post to the website and the timing of posting of that information.</subsection></section><section number="63A-16-602"><histories><history>Amended by Chapter <modchap sess="2023GS">435</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Notice and training by the Division of Archives and Records Service.</catchline><subsection number="63A-16-602(1)"> The Division of Archives and Records Service shall provide notice of the provisions and requirements of this chapter to all public bodies that are subject to the provision of Subsection <xref depth="4" refnumber="52-4-202(3)(a)" start="0">52-4-202(3)(a)</xref>.</subsection><subsection number="63A-16-602(2)"> The Division of Archives and Records Service shall, as necessary, provide periodic training on the use of the website to public bodies that are authorized to post notice on the website.</subsection></section></part><part number="63A-16-8"><catchline>Single Sign-on Portal</catchline><section number="63A-16-801"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-16-801(1)"> "Business data" means data collected by the state about a person doing business in the state.</subsection><subsection number="63A-16-801(2)"> "Single sign-on business portal" means the web portal described in Section <xref depth="3" refnumber="63A-16-802" start="0">63A-16-802</xref>.</subsection><subsection number="63A-16-801(3)"> "Single sign-on citizen portal" means the web portal described in Section <xref depth="3" refnumber="63A-16-803" start="0">63A-16-803</xref>.</subsection><subsection number="63A-16-801(4)"> "Web portal" means an Internet webpage that can be accessed by a person that enters the person's unique user information in order to access secure information.</subsection></section><section number="63A-16-802"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear><history>Amended by Chapter <modchap sess="2021GS">382</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Single sign-on business portal -- Creation.</catchline><subsection number="63A-16-802(1)"> The division shall, in consultation with the entities described in Subsection <xref depth="4" refnumber="63A-16-802(4)" start="0">(4)</xref>, design and create a single sign-on business portal that is: <subsection number="63A-16-802(1)(a)"> a web portal through which a person may access data described in Subsection <xref depth="4" refnumber="63A-16-802(2)" start="0">(2)</xref>, as agreed upon by the entities described in Subsection <xref depth="4" refnumber="63A-16-802(4)" start="0">(4)</xref>; and</subsection><subsection number="63A-16-802(1)(b)"> secure, centralized, and interconnected.</subsection></subsection><subsection number="63A-16-802(2)"> The division shall ensure that the single sign-on business portal allows a person doing business in the state to access, at a single point of entry, all relevant state-collected business data about the person, including information related to: <subsection number="63A-16-802(2)(a)"> business registration;</subsection><subsection number="63A-16-802(2)(b)"> workers' compensation;</subsection><subsection number="63A-16-802(2)(c)"> beginning December 1, 2020, tax liability and payment; and</subsection><subsection number="63A-16-802(2)(d)"> other information collected by the state that the department determines is relevant to a person doing business in the state.</subsection></subsection><subsection number="63A-16-802(3)"> The division shall develop the single sign-on business portal: <subsection number="63A-16-802(3)(a)"> using an open platform that:<subsection number="63A-16-802(3)(a)(i)"> facilitates participation in the web portal by a state entity;</subsection><subsection number="63A-16-802(3)(a)(ii)"> allows for optional participation by a political subdivision of the state; and</subsection><subsection number="63A-16-802(3)(a)(iii)"> contains a link to the State Tax Commission website; and</subsection></subsection><subsection number="63A-16-802(3)(b)"> in a manner that anticipates the creation of the single sign-on citizen portal described in Section <xref depth="3" refnumber="63A-16-803" start="0">63A-16-803</xref>.</subsection></subsection><subsection number="63A-16-802(4)"> In developing the single sign-on business portal, the division shall consult with: <subsection number="63A-16-802(4)(a)"> the Department of Commerce;</subsection><subsection number="63A-16-802(4)(b)"> the State Tax Commission;</subsection><subsection number="63A-16-802(4)(c)"> the Labor Commission;</subsection><subsection number="63A-16-802(4)(d)"> the Department of Workforce Services;</subsection><subsection number="63A-16-802(4)(e)"> the Governor's Office of Planning and Budget;</subsection><subsection number="63A-16-802(4)(f)"> the Utah League of Cities and Towns;</subsection><subsection number="63A-16-802(4)(g)"> the Utah Association of Counties; and</subsection><subsection number="63A-16-802(4)(h)"> the business community that is likely to use the single sign-on business portal.</subsection></subsection><subsection number="63A-16-802(5)"> The division shall ensure that the single sign-on business portal is fully operational no later than May 1, 2021.</subsection></section><section number="63A-16-803"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Single sign-on citizen portal -- Creation.</catchline><subsection number="63A-16-803(1)">The division shall, in consultation with the entities described in Subsection <xref depth="4" refnumber="63A-16-803(4)" start="0">(4)</xref>, design and create a single sign-on citizen portal that is:<subsection number="63A-16-803(1)(a)">a web portal through which an individual may access information and services described in Subsection <xref depth="4" refnumber="63A-16-803(2)" start="0">(2)</xref>, as agreed upon by the entities described in Subsection <xref depth="4" refnumber="63A-16-803(4)" start="0">(4)</xref>; and</subsection><subsection number="63A-16-803(1)(b)">secure, centralized, and interconnected.</subsection></subsection><subsection number="63A-16-803(2)">The division shall ensure that the single sign-on citizen portal allows an individual, at a single point of entry, to:<subsection number="63A-16-803(2)(a)">access and submit an application for:<subsection number="63A-16-803(2)(a)(i)">medical and support programs including:<subsection number="63A-16-803(2)(a)(i)(A)">a medical assistance program administered under <xref depth="1" refnumber="26B-3" start="0">Title 26B, Chapter 3, Health Care - Administration and Assistance</xref>, including Medicaid;</subsection><subsection number="63A-16-803(2)(a)(i)(B)">the Children's Health Insurance Program under <xref depth="2" refnumber="26B-3-9" start="0">Title 26B, Chapter 3, Part 9, Utah Children's Health Insurance Program</xref>;</subsection><subsection number="63A-16-803(2)(a)(i)(C)">the Primary Care Network as defined in Section <xref depth="3" refnumber="26B-3-211" start="0">26B-3-211</xref>; and</subsection><subsection number="63A-16-803(2)(a)(i)(D)">the Women, Infants, and Children program administered under 42 U.S.C. Sec. 1786;</subsection></subsection><subsection number="63A-16-803(2)(a)(ii)">unemployment insurance under <xref depth="1" refnumber="35A-4" start="0">Title 35A, Chapter 4, Employment Security Act</xref>;</subsection><subsection number="63A-16-803(2)(a)(iii)">workers' compensation under <xref depth="1" refnumber="34A-2" start="0">Title 34A, Chapter 2, Workers' Compensation Act</xref>;</subsection><subsection number="63A-16-803(2)(a)(iv)">employment with a state agency;</subsection><subsection number="63A-16-803(2)(a)(v)">a driver license or state identification card renewal under <xref depth="1" refnumber="53-3" start="0">Title 53, Chapter 3, Uniform Driver License Act</xref>;</subsection><subsection number="63A-16-803(2)(a)(vi)">a birth or death certificate under <xref depth="2" refnumber="26B-8-1" start="0">Title 26B, Chapter 8, Part 1, Vital Statistics</xref>; and</subsection><subsection number="63A-16-803(2)(a)(vii)">a hunting or fishing license under <xref depth="1" refnumber="23A-4" start="0">Title 23A, Chapter 4, Licenses, Permits, Certificates of Registration, and Tags</xref>;</subsection></subsection><subsection number="63A-16-803(2)(b)">access the individual's:<subsection number="63A-16-803(2)(b)(i)">transcripts from an institution of higher education listed in Section <xref depth="3" refnumber="53H-1-102">53H-1-102</xref>; and</subsection><subsection number="63A-16-803(2)(b)(ii)">immunization records maintained by the Department of Health and Human Services;</subsection></subsection><subsection number="63A-16-803(2)(c)">register the individual's vehicle under <xref depth="2" refnumber="41-1a-2" start="0">Title 41, Chapter 1a, Part 2, Registration</xref>, with the Motor Vehicle Division of the State Tax Commission;</subsection><subsection number="63A-16-803(2)(d)">file the individual's state income taxes under <xref depth="1" refnumber="59-10" start="0">Title 59, Chapter 10, Individual Income Tax Act</xref>, beginning December 1, 2020;</subsection><subsection number="63A-16-803(2)(e)">access information about positions available for employment with the state; and</subsection><subsection number="63A-16-803(2)(f)">access any other service or information the department determines is appropriate in consultation with the entities described in Subsection <xref depth="4" refnumber="63A-16-803(4)" start="0">(4)</xref>.</subsection></subsection><subsection number="63A-16-803(3)">The division shall develop the single sign-on citizen portal using an open platform that:<subsection number="63A-16-803(3)(a)">facilitates participation in the portal by a state entity;</subsection><subsection number="63A-16-803(3)(b)">allows for optional participation in the portal by a political subdivision of the state; and</subsection><subsection number="63A-16-803(3)(c)">contains a link to the State Tax Commission website.</subsection></subsection><subsection number="63A-16-803(4)">In developing the single sign-on citizen portal, the department shall consult with:<subsection number="63A-16-803(4)(a)">each state executive branch agency that administers a program, provides a service, or manages applicable information described in Subsection <xref depth="4" refnumber="63A-16-803(2)" start="0">(2)</xref>;</subsection><subsection number="63A-16-803(4)(b)">the Utah League of Cities and Towns;</subsection><subsection number="63A-16-803(4)(c)">the Utah Association of Counties; and</subsection><subsection number="63A-16-803(4)(d)">other appropriate state executive branch agencies.</subsection></subsection><subsection number="63A-16-803(5)">The division shall ensure that the single sign-on citizen portal is fully operational no later than January 1, 2025.</subsection><subsection number="63A-16-803(6)"><subsection number="63A-16-803(6)(a)">As used in this Subsection <xref refnumber="63A-16-803(6)" depth="4">(6)</xref>:<subsection number="63A-16-803(6)(a)(i)">"Digital verifiable credential" means the same as that term is defined in Section <xref depth="3" refnumber="63A-16-108">63A-16-108</xref>.</subsection><subsection number="63A-16-803(6)(a)(ii)">"Digital verifiable record" means the same as that term is defined in Section <xref depth="3" refnumber="63A-16-108">63A-16-108</xref>.</subsection><subsection number="63A-16-803(6)(a)(iii)"> "Offender" means the same as that term is defined in Section <xref depth="3" refnumber="64-13-1">64-13-1</xref>.</subsection></subsection><subsection number="63A-16-803(6)(b)">No later than January 1, 2027, the division shall ensure that a version of the single sign-on citizen portal is made available to an individual who:<subsection number="63A-16-803(6)(b)(i)">is a Utah resident; and</subsection><subsection number="63A-16-803(6)(b)(ii)"><subsection number="63A-16-803(6)(b)(ii)(A)">is an offender; or</subsection><subsection number="63A-16-803(6)(b)(ii)(B)">previously was an offender resulting from a conviction that occurred on or after January 1, 2027.</subsection></subsection></subsection><subsection number="63A-16-803(6)(c)">The portal described in Subsection <xref refnumber="63A-16-803(6)(b)" depth="4">(6)(b)</xref> shall include:<subsection number="63A-16-803(6)(c)(i)">if possible, an electronic copy of, or link to, the individual's digital verifiable credentials and digital verifiable records; and</subsection><subsection number="63A-16-803(6)(c)(ii)">if available:<subsection number="63A-16-803(6)(c)(ii)(A)">information on the individual's debts such as restitution, court costs, fines, tax obligations, alimony, child support, other court-ordered payments, and similar debts; and</subsection><subsection number="63A-16-803(6)(c)(ii)(B)">links or another method to access more information concerning the debts listed in Subsection <xref tempid="125" depth="4" refnumber="63A-16-803(6)(c)(ii)">(6)(c)(ii)</xref>(A).</subsection></subsection></subsection></subsection></section><section number="63A-16-804"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Report.</catchline><subsection number="63A-16-804(1)"> The division shall report to the Government Operations Interim Committee before November 30 of each year regarding: <subsection number="63A-16-804(1)(a)"> the progress the division has made in developing the single sign-on business portal and the single sign-on citizen portal and, once that development is complete, regarding the operation of the single sign-on business portal and the single sign-on citizen portal;</subsection><subsection number="63A-16-804(1)(b)"> the division's goals and plan for each of the next five years to fulfill the division's responsibilities described in this part; and</subsection><subsection number="63A-16-804(1)(c)"> whether the division recommends any change to the single sign-on fee being charged under Section <xref depth="3" refnumber="13-1-2" start="0">13-1-2</xref>.</subsection></subsection><subsection number="63A-16-804(2)"> The Government Operations Interim Committee shall annually: <subsection number="63A-16-804(2)(a)"> review the single sign-on fee being charged under Section <xref depth="3" refnumber="13-1-2" start="0">13-1-2</xref>;</subsection><subsection number="63A-16-804(2)(b)"> determine whether the revenue from the single sign-on fee is adequate for designing and developing and then, once developed, operating and maintaining the single sign-on web portal; and</subsection><subsection number="63A-16-804(2)(c)"> make any recommendation to the Legislature that the committee considers appropriate concerning:<subsection number="63A-16-804(2)(c)(i)"> the single sign-on fee; and</subsection><subsection number="63A-16-804(2)(c)(ii)"> the development or operation of the single sign-on business portal and the single sign-on citizen portal.</subsection></subsection></subsection></section></part><part number="63A-16-9"><catchline>Technology Innovation Act</catchline><section number="63A-16-901"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear><history>Amended by Chapter <modchap sess="2021GS">382</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-16-901(1)"> "Executive branch agency" means a department, division, or other agency within the executive branch of state government.</subsection><subsection number="63A-16-901(2)"> "Governor's budget office" means the Governor's Office of Planning and Budget, created in Section <xref depth="3" refnumber="63J-4-201" start="0">63J-4-201</xref>.</subsection><subsection number="63A-16-901(3)"> "Review board" means the Architecture Review Board established within the department.</subsection><subsection number="63A-16-901(4)"> "Technology innovation" means a new information technology not previously in use or a substantial adaptation or modification of an existing information technology.</subsection><subsection number="63A-16-901(5)"> "Technology proposal" means a proposal to implement a technology innovation designed to result in a greater efficiency in a government process or a cost saving in the delivery of a government service, or both.</subsection></section><section number="63A-16-902"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Submitting a technology proposal -- Review process.</catchline><subsection number="63A-16-902(1)"> Multiple executive branch agencies may jointly submit to the chief information officer a technology proposal, on a form or in a format specified by the division.</subsection><subsection number="63A-16-902(2)"> The chief information officer shall transmit to the review board each technology proposal the chief information officer determines meets the form or format requirements of the division.</subsection><subsection number="63A-16-902(3)"> The review board shall: <subsection number="63A-16-902(3)(a)"> conduct a technical review of a technology proposal transmitted by the chief information officer;</subsection><subsection number="63A-16-902(3)(b)"> determine whether the technology proposal merits further review and consideration by the chief information officer, based on the technology proposal's likelihood to:<subsection number="63A-16-902(3)(b)(i)"> be capable of being implemented effectively; and</subsection><subsection number="63A-16-902(3)(b)(ii)"> result in greater efficiency in a government process or a cost saving in the delivery of a government service, or both; and</subsection></subsection><subsection number="63A-16-902(3)(c)"> transmit a technology proposal to the chief information officer and to the governor's budget office, if the review board determines that the technology proposal merits further review and consideration by the chief information officer.</subsection></subsection></section><section number="63A-16-903"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Chief information officer review and approval of technology proposals.</catchline><subsection number="63A-16-903(1)"> The chief information officer shall review and evaluate each technology proposal that the review board transmits to the chief information officer.</subsection><subsection number="63A-16-903(2)"> The chief information officer may approve and recommend that the division provide funding from legislative appropriations for a technology proposal if, after the chief information officer's review and evaluation of the technology proposal: <subsection number="63A-16-903(2)(a)"> the chief information officer determines that there is a reasonably good likelihood that the technology proposal:<subsection number="63A-16-903(2)(a)(i)"> is capable of being implemented effectively; and</subsection><subsection number="63A-16-903(2)(a)(ii)"> will result in greater efficiency in a government process or a cost saving in the delivery of a government service, or both; and</subsection></subsection><subsection number="63A-16-903(2)(b)"> the chief information officer receives approval from the governor's budget office for the technology proposal.</subsection></subsection><subsection number="63A-16-903(3)"> The chief information officer may: <subsection number="63A-16-903(3)(a)"> prioritize multiple approved technology proposals based on their relative likelihood of achieving the goals described in Subsection <xref depth="4" refnumber="63A-16-903(2)" start="0">(2)</xref>; and</subsection><subsection number="63A-16-903(3)(b)"> recommend funding based on the chief information officer's prioritization under Subsection <xref depth="4" refnumber="63A-16-903(3)(a)" start="0">(3)(a)</xref>.</subsection></subsection><subsection number="63A-16-903(4)"> The division shall: <subsection number="63A-16-903(4)(a)"> track the implementation and success of a technology proposal approved by the chief information officer;</subsection><subsection number="63A-16-903(4)(b)"> evaluate the level of the technology proposal's implementation effectiveness and whether the implementation results in greater efficiency in a government process or a cost saving in the delivery of a government service, or both; and</subsection><subsection number="63A-16-903(4)(c)"> report the results of the division's tracking and evaluation:<subsection number="63A-16-903(4)(c)(i)"> to the chief information officer, as frequently as the chief information officer requests; and</subsection><subsection number="63A-16-903(4)(c)(ii)"> at least annually to the Government Operations Interim Committee.</subsection></subsection></subsection><subsection number="63A-16-903(5)"> The division may expend money appropriated by the Legislature to pay for expenses incurred by executive branch agencies in implementing a technology proposal that the chief information officer has approved.</subsection></section></part><part number="63A-16-10"><catchline>Criminal and Juvenile Justice Database</catchline><section number="63A-16-1001"><histories><history>Amended by Chapter <modchap sess="2024GS">108</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-16-1001(1)">"Commission" means the State Commission on Criminal and Juvenile Justice created in Section <xref depth="3" refnumber="63M-7-201">63M-7-201</xref>.</subsection><subsection number="63A-16-1001(2)">"Criminal justice agency" means an agency or institution directly involved in the apprehension, prosecution, and incarceration of an individual involved in criminal activity, including law enforcement, correctional facilities, jails, courts, probation, and parole.</subsection><subsection number="63A-16-1001(3)">"Division" means the Division of Technology Services created in Section <xref depth="3" refnumber="63A-16-103">63A-16-103</xref>.</subsection><subsection number="63A-16-1001(4)">"Grant" means a grant awarded under Section <xref depth="3" refnumber="63A-16-1003">63A-16-1003</xref>.</subsection><subsection number="63A-16-1001(5)">"Program" means the public safety portal grant program created in Section <xref depth="3" refnumber="63A-16-1003">63A-16-1003</xref>.</subsection><subsection number="63A-16-1001(6)">"Public safety portal" means the data portal created in Section <xref depth="3" refnumber="63A-16-1002">63A-16-1002</xref>.</subsection><subsection number="63A-16-1001(7)">"State board" means the State Board of Education.</subsection></section><section number="63A-16-1002"><histories><history>Amended by Chapter <modchap sess="2025S1">17</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Public safety portal.</catchline><subsection number="63A-16-1002(1)">The commission shall oversee the creation and management of a public safety portal for information and data required to be reported to the commission and accessible to all criminal justice agencies in the state.</subsection><subsection number="63A-16-1002(2)">The division shall assist with the development and management of the public safety portal.</subsection><subsection number="63A-16-1002(3)">The division, in collaboration with the commission, shall create:<subsection number="63A-16-1002(3)(a)">master standards and formats for information submitted to the public safety portal;</subsection><subsection number="63A-16-1002(3)(b)">a gateway, bridge, website, or other method for reporting entities to provide the information;</subsection><subsection number="63A-16-1002(3)(c)">a master data management index or system to assist in the retrieval of information from the public safety portal;</subsection><subsection number="63A-16-1002(3)(d)">a protocol for accessing information in the public safety portal that complies with state privacy regulations; and</subsection><subsection number="63A-16-1002(3)(e)">a protocol for real-time audit capability of all data accessed from the public safety portal by participating data source, data use entities, and regulators.</subsection></subsection><subsection number="63A-16-1002(4)">The public safety portal shall be the repository for the statutorily required data described in:<subsection number="63A-16-1002(4)(a)">Section <xref depth="3" refnumber="13-53-111">13-53-111</xref>, Recidivism reporting requirements;</subsection><subsection number="63A-16-1002(4)(b)">Section <xref depth="3" refnumber="17-72-408">17-72-408</xref>, County jail reporting requirements;</subsection><subsection number="63A-16-1002(4)(c)">Section <xref depth="3" refnumber="17E-2-201">17E-2-201</xref>, Criminal Justice Coordinating Councils reporting;</subsection><subsection number="63A-16-1002(4)(d)">Section <xref depth="3" refnumber="26B-1-427">26B-1-427</xref>, Alcohol Abuse Tracking Committee;</subsection><subsection number="63A-16-1002(4)(e)">Section <xref depth="3" refnumber="41-6a-511">41-6a-511</xref>, Courts to collect and maintain data;</subsection><subsection number="63A-16-1002(4)(f)">Section <xref depth="3" refnumber="53-10-118">53-10-118</xref>, Regarding driving under the influence data;</subsection><subsection number="63A-16-1002(4)(g)">Section <xref depth="3" refnumber="53-25-301">53-25-301</xref>, Reporting requirements for reverse-location warrants;</subsection><subsection number="63A-16-1002(4)(h)">Section <xref depth="3" refnumber="53-25-202">53-25-202</xref>, Sexual assault offense reporting requirements for law enforcement agencies;</subsection><subsection number="63A-16-1002(4)(i)">Section <xref depth="3" refnumber="53E-3-516">53E-3-516</xref>, School disciplinary and law enforcement action report;</subsection><subsection number="63A-16-1002(4)(j)">Section <xref depth="3" refnumber="53-25-501">53-25-501</xref>, Reporting requirements for seized firearms;</subsection><subsection number="63A-16-1002(4)(k)">Section <xref depth="3" refnumber="53-25-502">53-25-502</xref>, Law enforcement agency reporting requirements for certain firearm data;</subsection><subsection number="63A-16-1002(4)(l)">Section <xref depth="3" refnumber="63M-7-214">63M-7-214</xref>, Law enforcement agency grant reporting;</subsection><subsection number="63A-16-1002(4)(m)">Section <xref depth="3" refnumber="63M-7-216">63M-7-216</xref>, Prosecutorial data collection;</subsection><subsection number="63A-16-1002(4)(n)">Section <xref depth="3" refnumber="63M-7-216.1">63M-7-216.1</xref>, Prosecutorial data collection regarding certain prosecutions, dismissals, and declinations to prosecute;</subsection><subsection number="63A-16-1002(4)(o)">Section <xref depth="3" refnumber="63M-7-220">63M-7-220</xref>, Domestic violence data collection;</subsection><subsection number="63A-16-1002(4)(p)">Section <xref depth="3" refnumber="64-14-204">64-14-204</xref>, Supervision of sentenced offenders placed in community;</subsection><subsection number="63A-16-1002(4)(q)">Section <xref depth="3" refnumber="64-13-25">64-13-25</xref>, Standards for programs;</subsection><subsection number="63A-16-1002(4)(r)">Section <xref depth="3" refnumber="64-13-45">64-13-45</xref>, Department reporting requirements;</subsection><subsection number="63A-16-1002(4)(s)">Section <xref depth="3" refnumber="64-13e-104">64-13e-104</xref>, County correctional facility reimbursement program for state probationary inmates and state parole inmates;</subsection><subsection number="63A-16-1002(4)(t)">Section <xref depth="3" refnumber="77-7-8.5">77-7-8.5</xref>, Use of tactical groups;</subsection><subsection number="63A-16-1002(4)(u)">Section <xref depth="3" refnumber="77-11b-404">77-11b-404</xref>, Forfeiture reporting requirements;</subsection><subsection number="63A-16-1002(4)(v)">Section <xref depth="3" refnumber="77-20-103">77-20-103</xref>, Release data requirements;</subsection><subsection number="63A-16-1002(4)(w)">Section <xref depth="3" refnumber="77-22-2.5">77-22-2.5</xref>, Court orders for criminal investigations;</subsection><subsection number="63A-16-1002(4)(x)">Section <xref depth="3" refnumber="78A-2-109.5">78A-2-109.5</xref>, Court data collection on criminal cases;</subsection><subsection number="63A-16-1002(4)(y)">Section <xref depth="3" refnumber="80-6-104">80-6-104</xref>, Data collection on offenses committed by minors; and</subsection><subsection number="63A-16-1002(4)(z)">any other statutes that require the collection of specific data and the reporting of that data to the commission.</subsection></subsection><subsection number="63A-16-1002(5)">Before October 1, 2025, the commission shall report all data collected to the Law Enforcement and Criminal Justice Interim Committee.</subsection><subsection number="63A-16-1002(6)">The commission may:<subsection number="63A-16-1002(6)(a)">enter into contracts with private or governmental entities to assist entities in complying with the data reporting requirements of Subsection <xref depth="4" refnumber="63A-16-1002(4)">(4)</xref>; and</subsection><subsection number="63A-16-1002(6)(b)">make, in accordance with Title <xref depth="1" refnumber="63G-3">63G, Chapter 3</xref>, Utah Administrative Rulemaking Act, rules to administer this section, including establishing requirements and procedures for collecting the data described in Subsection <xref depth="4" refnumber="63A-16-1002(4)">(4)</xref>.</subsection></subsection></section><section number="63A-16-1003"><histories><history>Enacted by Chapter <modchap sess="2024GS">108</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Public safety portal grant program.</catchline><subsection number="63A-16-1003(1)"><subsection number="63A-16-1003(1)(a)">There is created within the commission the public safety portal grant program.</subsection><subsection number="63A-16-1003(1)(b)">The purpose of the program is to award grants to assist entities in complying with the data reporting requirements described in Subsection <xref depth="3" refnumber="63A-16-1002">63A-16-1002</xref>(4).</subsection><subsection number="63A-16-1003(1)(c)">The program is funded with existing appropriations previously designated for the purpose of facilitating data collection and any ongoing appropriations made by the Legislature for the program.</subsection></subsection><subsection number="63A-16-1003(2)">An entity that submits a proposal for a grant to the commission shall include details in the proposal regarding:<subsection number="63A-16-1003(2)(a)">how the entity plans to use the grant to fulfill the purpose described in Subsection (1)(b);</subsection><subsection number="63A-16-1003(2)(b)">any plan to use funding sources in addition to the grant for proposal;</subsection><subsection number="63A-16-1003(2)(c)">any existing or planned partnerships with another individual or entity to implement the proposal; and</subsection><subsection number="63A-16-1003(2)(d)">other information the commission determines is necessary to evaluate the proposal.</subsection></subsection><subsection number="63A-16-1003(3)">When evaluating a proposal for a grant, the commission shall consider:<subsection number="63A-16-1003(3)(a)">the likelihood that the proposal will accomplish the purpose described in Subsection (1)(b);</subsection><subsection number="63A-16-1003(3)(b)">the cost of the proposal; and</subsection><subsection number="63A-16-1003(3)(c)">the viability and sustainability of the proposal.</subsection></subsection><subsection number="63A-16-1003(4)">Subject to Subsection (2), the commission may make rules, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, to establish:<subsection number="63A-16-1003(4)(a)">eligibility criteria for a grant;</subsection><subsection number="63A-16-1003(4)(b)">the form and process for submitting a proposal to the commission for a grant;</subsection><subsection number="63A-16-1003(4)(c)">the method and formula for determining a grant amount; and</subsection><subsection number="63A-16-1003(4)(d)">reporting requirements for a grant recipient.</subsection></subsection></section><section number="63A-16-1004"><histories><history>Enacted by Chapter <modchap sess="2025GS">252</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Software service required to be compatible with public safety portal.</catchline><subsection number="63A-16-1004(1)">A vendor that operates a software service described in Subsection <xref tempid="263" depth="4" refnumber="(2)">(2)</xref> shall:<subsection number="63A-16-1004(1)(a)">establish an automated connection to the commission's public safety portal; and</subsection><subsection number="63A-16-1004(1)(b)">ensure that the connection described in Subsection <xref tempid="183" depth="4" refnumber="(1)(a)">(1)(a)</xref> is operational within one year of the criminal justice agency's system that uses the software service becoming active.</subsection></subsection><subsection number="63A-16-1004(2)">A software service is subject to Subsection <xref tempid="286" depth="4" refnumber="(1)">(1)</xref> if the software service:<subsection number="63A-16-1004(2)(a)">is for use by a criminal justice agency within the state's criminal justice system; and</subsection><subsection number="63A-16-1004(2)(b)">collects and stores data required by statute to be reported to the commission.</subsection></subsection></section></part><part number="63A-16-11"><catchline>Utah Cyber Center</catchline><section number="63A-16-1101"><histories><history>Enacted by Chapter <modchap sess="2024GS">426</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-16-1101(1)">"Cyber Center" means the Utah Cyber Center created in Section <xref depth="3" refnumber="63A-16-1102">63A-16-1102</xref>.</subsection><subsection number="63A-16-1101(2)">"Data breach" means the unauthorized access, acquisition, disclosure, loss of access, or destruction of:<subsection number="63A-16-1101(2)(a)">personal data affecting 500 or more individuals; or</subsection><subsection number="63A-16-1101(2)(b)">data that compromises the security, confidentiality, availability, or integrity of the computer systems used or information maintained by the governmental entity.</subsection></subsection><subsection number="63A-16-1101(3)">"Governmental entity" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-16-1101(4)">"Personal data" means information that is linked or can be reasonably linked to an identified individual or an identifiable individual.</subsection></section><section number="63A-16-1102"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Utah Cyber Center -- Creation -- Duties.</catchline><subsection number="63A-16-1102(1)"><subsection number="63A-16-1102(1)(a)">There is created within the division the Utah Cyber Center.</subsection><subsection number="63A-16-1102(1)(b)">The chief information security officer appointed under Section <xref depth="3" refnumber="63A-16-210">63A-16-210</xref> shall serve as the director of the Cyber Center.</subsection></subsection><subsection number="63A-16-1102(2)">The division shall operate the Cyber Center in partnership with the following entities within the Department of Public Safety created in Section <xref depth="3" refnumber="53-1-103">53-1-103</xref>:<subsection number="63A-16-1102(2)(a)">the Statewide Information and Analysis Center;</subsection><subsection number="63A-16-1102(2)(b)">the State Bureau of Investigation created in Section <xref depth="3" refnumber="53-10-301">53-10-301</xref>; and</subsection><subsection number="63A-16-1102(2)(c)">the Division of Emergency Management created in Section <xref depth="3" refnumber="53-2a-103">53-2a-103</xref>.</subsection></subsection><subsection number="63A-16-1102(3)">In addition to the entities described in Subsection <xref depth="4" refnumber="63A-16-1102(3)">(3)</xref>, the Cyber Center shall collaborate with:<subsection number="63A-16-1102(3)(a)">the Cybersecurity Commission created in Section <xref depth="3" refnumber="63C-27-201">63C-27-201</xref>;</subsection><subsection number="63A-16-1102(3)(b)">the Office of the Attorney General;</subsection><subsection number="63A-16-1102(3)(c)">the Utah Education and Telehealth Network created in Section <xref depth="3" refnumber="53H-4-213.4">53H-4-213.4</xref>;</subsection><subsection number="63A-16-1102(3)(d)">appropriate federal partners, including the Federal Bureau of Investigation and the Cybersecurity and Infrastructure Security Agency;</subsection><subsection number="63A-16-1102(3)(e)">appropriate information sharing and analysis centers;</subsection><subsection number="63A-16-1102(3)(f)">information technology directors, cybersecurity professionals, or equivalent individuals representing political subdivisions in the state; and</subsection><subsection number="63A-16-1102(3)(g)">any other person the division believes is necessary to carry out the duties described in Subsection <xref depth="4" refnumber="63A-16-1102(4)">(4)</xref>.</subsection></subsection><subsection number="63A-16-1102(4)">The Cyber Center shall, within legislative appropriations:<subsection number="63A-16-1102(4)(a)">by June 30, 2024, develop a statewide strategic cybersecurity plan for governmental entities;</subsection><subsection number="63A-16-1102(4)(b)">with respect to executive branch agencies:<subsection number="63A-16-1102(4)(b)(i)">identify, analyze, and, when appropriate, mitigate cyber threats and vulnerabilities;</subsection><subsection number="63A-16-1102(4)(b)(ii)">coordinate cybersecurity resilience planning;</subsection><subsection number="63A-16-1102(4)(b)(iii)">provide cybersecurity incident response capabilities; and</subsection><subsection number="63A-16-1102(4)(b)(iv)">recommend to the division standards, policies, or procedures to increase the cyber resilience of executive branch agencies individually or collectively;</subsection></subsection><subsection number="63A-16-1102(4)(c)">at the request of a governmental entity, coordinate cybersecurity incident response for a data breach affecting the governmental entity in accordance with Section <xref depth="3" refnumber="63A-19-405">63A-19-405</xref>;</subsection><subsection number="63A-16-1102(4)(d)">promote cybersecurity best practices;</subsection><subsection number="63A-16-1102(4)(e)">share cyber threat intelligence with governmental entities and, through the Statewide Information and Analysis Center, with other public and private sector organizations;</subsection><subsection number="63A-16-1102(4)(f)">serve as the state cybersecurity incident response repository to receive reports of breaches of system security, including notification or disclosure under Section <xref depth="3" refnumber="13-44-202">13-44-202</xref> and data breaches under Section <xref depth="3" refnumber="63A-16-1103">63A-16-1103</xref>;</subsection><subsection number="63A-16-1102(4)(g)">develop incident response plans to coordinate federal, state, local, and private sector activities and manage the risks associated with an attack or malfunction of critical information technology systems within the state;</subsection><subsection number="63A-16-1102(4)(h)">coordinate, develop, and share best practices for cybersecurity resilience in the state;</subsection><subsection number="63A-16-1102(4)(i)">identify sources of funding to make cybersecurity improvements throughout the state;</subsection><subsection number="63A-16-1102(4)(j)">develop a sharing platform to provide resources based on information, recommendations, and best practices; and</subsection><subsection number="63A-16-1102(4)(k)">partner with institutions of higher education and other public and private sector organizations to increase the state's cyber resilience.</subsection></subsection></section><section number="63A-16-1103"><histories><history>Renumbered and Amended by Chapter <modchap sess="2024GS">426</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Assistance to governmental entities -- Records.</catchline><subsection number="63A-16-1103(1)">The Cyber Center shall provide a governmental entity with assistance in responding to a data breach reported under Section <xref depth="3" refnumber="63A-19-405">63A-19-405</xref>, which may include:<subsection number="63A-16-1103(1)(a)">conducting all or part of an internal investigation into the data breach;</subsection><subsection number="63A-16-1103(1)(b)">assisting law enforcement with the law enforcement investigation if needed;</subsection><subsection number="63A-16-1103(1)(c)">determining the scope of the data breach;</subsection><subsection number="63A-16-1103(1)(d)">assisting the governmental entity in restoring the reasonable integrity of the system; or</subsection><subsection number="63A-16-1103(1)(e)">providing any other assistance in response to the reported data breach.</subsection></subsection><subsection number="63A-16-1103(2)"><subsection number="63A-16-1103(2)(a)">A governmental entity that is required to submit information under Section <xref depth="3" refnumber="63A-19-405">63A-19-405</xref> shall provide records to the Cyber Center as a shared record in accordance with Section <xref depth="3" refnumber="63G-2-206">63G-2-206</xref>.</subsection><subsection number="63A-16-1103(2)(b)">The following information may be deemed confidential and may only be shared as provided in Section <xref depth="3" refnumber="63G-2-206">63G-2-206</xref>:<subsection number="63A-16-1103(2)(b)(i)">the information provided to the Cyber Center by a governmental entity under Section <xref depth="3" refnumber="63A-19-405">63A-19-405</xref>; and</subsection><subsection number="63A-16-1103(2)(b)(ii)">information produced by the Cyber Center in response to a report of a data breach under Subsection (1).</subsection></subsection></subsection></section></part><part number="63A-16-12"><catchline>State-endorsed Digital Identity</catchline><section number="63A-16-1201"><histories><history>Enacted by Chapter <modchap sess="2025GS">352</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline>As used in this part:<subsection number="63A-16-1201(1)">"Biometric data" means the same as that term is defined in Section <xref depth="3" refnumber="13-61-101">13-61-101</xref>.</subsection><subsection number="63A-16-1201(2)">"Chief privacy officer" means the chief privacy officer appointed in accordance with Section <xref depth="3" refnumber="63A-19-302">63A-19-302</xref>.</subsection><subsection number="63A-16-1201(3)">"Digital identity" means an electronic record that an individual may use to assert the individual's identity.</subsection><subsection number="63A-16-1201(4)">"Governmental entity" means the same as that term is described in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-16-1201(5)"><subsection number="63A-16-1201(5)(a)">"Guardian" means an individual or entity authorized to act on behalf of an individual.</subsection><subsection number="63A-16-1201(5)(b)">"Guardian" includes:<subsection number="63A-16-1201(5)(b)(i)">a representative designated by an individual;</subsection><subsection number="63A-16-1201(5)(b)(ii)">the parent or legal guardian of an unemancipated minor; or</subsection><subsection number="63A-16-1201(5)(b)(iii)">the legal guardian of a legally incapacitated individual.</subsection></subsection></subsection><subsection number="63A-16-1201(6)"><subsection number="63A-16-1201(6)(a)">"Identity" means any attribute used to identify or distinguish a specific individual.</subsection><subsection number="63A-16-1201(6)(b)">"Identity" includes an individual's:<subsection number="63A-16-1201(6)(b)(i)">personal data;</subsection><subsection number="63A-16-1201(6)(b)(ii)">biometric data;</subsection><subsection number="63A-16-1201(6)(b)(iii)">physical and non-physical characteristics;</subsection><subsection number="63A-16-1201(6)(b)(iv)">image or likeness;</subsection><subsection number="63A-16-1201(6)(b)(v)">signature; and</subsection><subsection number="63A-16-1201(6)(b)(vi)">any other unique physical or digital identifier related to the individual.</subsection></subsection></subsection><subsection number="63A-16-1201(7)">"Individual" means the same as that term is described in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-16-1201(8)"><subsection number="63A-16-1201(8)(a)">"Mobile communication device" means any wireless communication device with Internet capability capable of displaying or providing a state-endorsed digital identity.</subsection><subsection number="63A-16-1201(8)(b)">"Mobile communication device" includes a:<subsection number="63A-16-1201(8)(b)(i)">cellular telephone; or</subsection><subsection number="63A-16-1201(8)(b)(ii)">wireless tablet.</subsection></subsection></subsection><subsection number="63A-16-1201(9)">"Office" means the Office of Data Privacy created in Section <xref depth="3" refnumber="63A-19-301">63A-19-301</xref>.</subsection><subsection number="63A-16-1201(10)">"Person" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-16-1201(11)">"Personal data" means the same as that term is defined in Section <xref depth="3" refnumber="63A-19-101">63A-19-101</xref>.</subsection><subsection number="63A-16-1201(12)">"Physical identity" means a physical record that an individual may use to prove the individual's identity issued by:<subsection number="63A-16-1201(12)(a)">a governmental entity;</subsection><subsection number="63A-16-1201(12)(b)">the equivalent of a governmental entity in another state;</subsection><subsection number="63A-16-1201(12)(c)">the federal government; or</subsection><subsection number="63A-16-1201(12)(d)">another country.</subsection></subsection><subsection number="63A-16-1201(13)">"State-endorsed digital identity" means an individual's digital identity that:<subsection number="63A-16-1201(13)(a)">is controlled by the individual; and</subsection><subsection number="63A-16-1201(13)(b)">has been officially recognized by the state.</subsection></subsection><subsection number="63A-16-1201(14)">"State-endorsed digital identity program" means a state initiative which is designed to develop methods, policies, and procedures to endorse an individual's digital identity.</subsection><subsection number="63A-16-1201(15)">"System" means the technological infrastructure, processes, and procedures used to create, store, manage, and validate a state-endorsed digital identity.</subsection></section><section number="63A-16-1202"><histories><history>Enacted by Chapter <modchap sess="2025GS">352</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>State digital identity policy.</catchline><subsection number="63A-16-1202(1)">It is the policy of Utah that:<subsection number="63A-16-1202(1)(a)">each individual has a unique identity;</subsection><subsection number="63A-16-1202(1)(b)">the state does not establish an individual's identity;</subsection><subsection number="63A-16-1202(1)(c)">the state may, in certain circumstances, recognize and endorse an individual's identity;</subsection><subsection number="63A-16-1202(1)(d)">the state is obligated to respect an individual's privacy interest associated with the individual's identity;</subsection><subsection number="63A-16-1202(1)(e)">the state is the only governmental entity that may endorse an individual's digital identity for the purpose of establishing a state-endorsed digital identity;</subsection><subsection number="63A-16-1202(1)(f)">the state may only endorse an individual's digital identity if the state-endorsed digital identity program is expressly authorized by the Legislature;</subsection><subsection number="63A-16-1202(1)(g)">an individual whose digital identity has been endorsed by the state is entitled to:<subsection number="63A-16-1202(1)(g)(i)">choose:<subsection number="63A-16-1202(1)(g)(i)(A)">how the individual discloses the individual's state-endorsed digital identity;</subsection><subsection number="63A-16-1202(1)(g)(i)(B)">to whom the individual discloses the individual's state-endorsed digital identity;</subsection><subsection number="63A-16-1202(1)(g)(i)(C)">which elements of the individual's state-endorsed digital identity to disclose;</subsection><subsection number="63A-16-1202(1)(g)(i)(D)">where the individual's state-endorsed digital identity is stored; and</subsection><subsection number="63A-16-1202(1)(g)(i)(E)">whether to use a state-endorsed digital identity or physical identity to prove the individual's identity;</subsection></subsection><subsection number="63A-16-1202(1)(g)(ii)">allow a governmental entity or a person to use information related to the individual's use of the individual's state-endorsed digital identity for a purpose other than the primary purpose for which the governmental entity or person collected the information; and</subsection><subsection number="63A-16-1202(1)(g)(iii)">have a guardian obtain or use a state-endorsed digital identity on the individual's behalf;</subsection></subsection><subsection number="63A-16-1202(1)(h)">a governmental entity or person that accepts a state-endorsed digital identity shall:<subsection number="63A-16-1202(1)(h)(i)">collect, use, and retain an individual's state-endorsed digital identity in a secure manner; and</subsection><subsection number="63A-16-1202(1)(h)(ii)">comply with the requirements of this part through technological means;</subsection></subsection><subsection number="63A-16-1202(1)(i)">a governmental entity may not:<subsection number="63A-16-1202(1)(i)(i)">convey a material benefit upon an individual for using a state-endorsed digital identity instead of a physical identity; or</subsection><subsection number="63A-16-1202(1)(i)(ii)">withhold services or benefits from an individual if the individual uses a physical identity or is otherwise unable to use a state-endorsed digital identity; and</subsection></subsection><subsection number="63A-16-1202(1)(j)">a governmental entity or a person may not require an individual to surrender the individual's mobile communication device to verify the individual's identity.</subsection></subsection><subsection number="63A-16-1202(2)">The state may not endorse an individual's digital identity unless:<subsection number="63A-16-1202(2)(a)">the state has verified an individual's identity before endorsement;</subsection><subsection number="63A-16-1202(2)(b)">the state-endorsed digital identity:<subsection number="63A-16-1202(2)(b)(i)">incorporates state-of-the-art safeguards for protecting the individual's identity;</subsection><subsection number="63A-16-1202(2)(b)(ii)">includes methods to establish authenticity;</subsection><subsection number="63A-16-1202(2)(b)(iii)">is easy for an individual to adopt and use; and</subsection><subsection number="63A-16-1202(2)(b)(iv)">is compatible with a wide variety of technological systems without sacrificing privacy or security;</subsection></subsection><subsection number="63A-16-1202(2)(c)">the state provides clear information to an individual regarding how the individual may:<subsection number="63A-16-1202(2)(c)(i)">maintain and control the individual's state-endorsed digital identity;</subsection><subsection number="63A-16-1202(2)(c)(ii)">use the individual's state-endorsed digital identity;</subsection><subsection number="63A-16-1202(2)(c)(iii)">limit access to:<subsection number="63A-16-1202(2)(c)(iii)(A)">the individual's state-endorsed digital identity; and</subsection><subsection number="63A-16-1202(2)(c)(iii)(B)">any elements of the individual's identity disclosed by the state-endorsed digital identity; and</subsection></subsection><subsection number="63A-16-1202(2)(c)(iv)">obtain a new state-endorsed digital identity if the individual's state-endorsed digital identity is compromised;</subsection></subsection><subsection number="63A-16-1202(2)(d)">the state ensures that when an individual uses a state-endorsed digital identity:<subsection number="63A-16-1202(2)(d)(i)">any record of the individual's use:<subsection number="63A-16-1202(2)(d)(i)(A)">is only used for the primary purpose for which the individual disclosed the state-endorsed digital identity; and</subsection><subsection number="63A-16-1202(2)(d)(i)(B)">is not disclosed, shared, or compared by the governmental entity or person receiving the state-endorsed digital identity; and</subsection></subsection><subsection number="63A-16-1202(2)(d)(ii)">the use is free from surveillance, visibility, tracking, or monitoring by any other governmental entity or person; and</subsection></subsection><subsection number="63A-16-1202(2)(e)">the state-endorsed digital identity enables an individual to:<subsection number="63A-16-1202(2)(e)(i)">selectively disclose elements of the individual's identity; and</subsection><subsection number="63A-16-1202(2)(e)(ii)">verify that the individual's age satisfies an age requirement without revealing the individual's age or date of birth.</subsection></subsection></subsection><subsection number="63A-16-1202(3)">The state may only revoke or withdraw the state's endorsement of an individual's state-endorsed digital identity if:<subsection number="63A-16-1202(3)(a)">the state-endorsed digital identity has been compromised;</subsection><subsection number="63A-16-1202(3)(b)">the state's endorsement was:<subsection number="63A-16-1202(3)(b)(i)">issued in error; or</subsection><subsection number="63A-16-1202(3)(b)(ii)">based on fraudulent information; or</subsection></subsection><subsection number="63A-16-1202(3)(c)">the individual requests that the state revoke or withdraw the endorsement of the individual's state-endorsed digital identity.</subsection></subsection></section><section number="63A-16-1203"><histories><history>Enacted by Chapter <modchap sess="2025GS">352</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Department duties.</catchline><subsection number="63A-16-1203(1)">The department shall:<subsection number="63A-16-1203(1)(a)">explore ways in which the state may implement a state-endorsed digital identity program consistent with the state policy expressed in Section <xref depth="3" refnumber="63A-16-1202">63A-16-1202</xref>;</subsection><subsection number="63A-16-1203(1)(b)">study and identify best practices regarding the use of a digital identity;</subsection><subsection number="63A-16-1203(1)(c)">propose policies, procedures, standards, and technology that should be incorporated in the state-endorsed digital identity program;</subsection><subsection number="63A-16-1203(1)(d)">examine how the state-endorsed digital identity program may be implemented in the most cost-effective manner possible using state resources that are already available; and</subsection><subsection number="63A-16-1203(1)(e)">evaluate and make recommendations regarding any changes to existing statutes, rules, or policies that may be necessary to facilitate the creation of a state-endorsed digital identity program.</subsection></subsection><subsection number="63A-16-1203(2)">In performing the duties described in Subsection (1), the department shall consult with:<subsection number="63A-16-1203(2)(a)">the chief information officer;</subsection><subsection number="63A-16-1203(2)(b)">the chief privacy officer;</subsection><subsection number="63A-16-1203(2)(c)">the Utah League of Cities and Towns;</subsection><subsection number="63A-16-1203(2)(d)">the Utah Association of Counties; and</subsection><subsection number="63A-16-1203(2)(e)">individuals who have relevant expertise, including representatives from:<subsection number="63A-16-1203(2)(e)(i)">governmental entities;</subsection><subsection number="63A-16-1203(2)(e)(ii)">other states; and</subsection><subsection number="63A-16-1203(2)(e)(iii)">the private sector.</subsection></subsection></subsection><subsection number="63A-16-1203(3)">The department shall report to the Public Utilities, Energy, and Technology Interim Committee regarding the duties described in Subsection (1) and recommendations for the implementation of a state-endorsed digital identity program on or before October 31 of each year.</subsection></section></part></chapter><chapter number="63A-17"><catchline>Utah State Personnel Management Act</catchline><part number="63A-17-1"><catchline>General Provisions</catchline><section number="63A-17-101"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Title.</catchline><tab/>This chapter is known as the "Utah State Personnel Management Act."</section><section number="63A-17-102"><histories><history>Amended by Chapter <modchap sess="2024GS">397</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-17-102(1)">"Agency" means any department or unit of Utah state government with authority to employ personnel.</subsection><subsection number="63A-17-102(2)">"Career service" means positions under schedule B as defined in Section <xref depth="3" refnumber="63A-17-301">63A-17-301</xref>.</subsection><subsection number="63A-17-102(3)">"Career service employee" means an employee who has successfully completed a probationary period of service in a position covered by the career service.</subsection><subsection number="63A-17-102(4)">"Career service status" means status granted to employees who successfully complete probationary periods for competitive career service positions.</subsection><subsection number="63A-17-102(5)">"Classified service" means those positions subject to the classification and compensation provisions of Section <xref depth="3" refnumber="63A-17-307">63A-17-307</xref>.</subsection><subsection number="63A-17-102(6)">"Controlled substance" means controlled substance as defined in Section <xref depth="3" refnumber="58-37-2">58-37-2</xref>.</subsection><subsection number="63A-17-102(7)"><subsection number="63A-17-102(7)(a)">"Demotion" means a disciplinary action resulting in a reduction of an employee's current actual wage.</subsection><subsection number="63A-17-102(7)(b)">"Demotion" does not mean:<subsection number="63A-17-102(7)(b)(i)">a nondisciplinary movement of an employee to another position without a reduction in the current actual wage; or</subsection><subsection number="63A-17-102(7)(b)(ii)">a reclassification of an employee's position under the provisions of Subsection <xref depth="3" refnumber="63A-17-307">63A-17-307</xref>(3) and rules made by the department.</subsection></subsection></subsection><subsection number="63A-17-102(8)">"Director" means the director of the division.</subsection><subsection number="63A-17-102(9)">"Disability" means a physical or mental disability as defined and protected under the Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq.</subsection><subsection number="63A-17-102(10)">"Division" means the Division of Human Resource Management, created in Section <xref depth="3" refnumber="63A-17-105">63A-17-105</xref>.</subsection><subsection number="63A-17-102(11)">"Employee" means any individual in a paid status covered by the career service or classified service provisions of this chapter.</subsection><subsection number="63A-17-102(12)">"Examining instruments" means written or other types of proficiency tests.</subsection><subsection number="63A-17-102(13)">"Human resource function" means those duties and responsibilities specified:<subsection number="63A-17-102(13)(a)">under Section <xref depth="3" refnumber="63A-17-106">63A-17-106</xref>;</subsection><subsection number="63A-17-102(13)(b)">under rules of the division; and</subsection><subsection number="63A-17-102(13)(c)">under other state or federal statute.</subsection></subsection><subsection number="63A-17-102(14)">"Market comparability adjustment" means a salary range adjustment determined necessary through a market survey of salary data and other relevant information.</subsection><subsection number="63A-17-102(15)">"Probationary employee" means an employee serving a probationary period in a career service position but who does not have career service status.</subsection><subsection number="63A-17-102(16)">"Probationary period" means that period of time determined by the division that an employee serves in a career service position as part of the hiring process before career service status is granted to the employee.</subsection><subsection number="63A-17-102(17)">"Probationary status" means the status of an employee between the employee's hiring and the granting of career service status.</subsection><subsection number="63A-17-102(18)">"Structure adjustment" means a division modification of salary ranges.</subsection><subsection number="63A-17-102(19)">"Temporary employee" means a career service exempt employee described in Subsection <xref depth="3" refnumber="63A-17-301">63A-17-301</xref>(1)(r).</subsection><subsection number="63A-17-102(20)">"Total compensation" means salaries and wages, bonuses, paid leave, group insurance plans, retirement, and all other benefits offered to state employees as inducements to work for the state.</subsection></section><section number="63A-17-103"><histories><history>Amended by Chapter <modchap sess="2021GS">53</modchap>, 2021 General Session</history><modyear>2021</modyear><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Principles guiding interpretation of chapter and adoption of rules -- Merit principles.</catchline><subsection number="63A-17-103(1)"> The division shall establish a career service system designed in a manner that will provide for the effective implementation of the following merit principles: <subsection number="63A-17-103(1)(a)"> recruiting, selecting, and advancing employees on the basis of their relative ability, knowledge, and skills, including open consideration of qualified applicants for initial appointment;</subsection><subsection number="63A-17-103(1)(b)"> providing for equitable and competitive compensation;</subsection><subsection number="63A-17-103(1)(c)"> training employees as needed to assure high-quality performance;</subsection><subsection number="63A-17-103(1)(d)"> retaining employees on the basis of the adequacy of their performance and separating employees whose inadequate performance cannot be corrected;</subsection><subsection number="63A-17-103(1)(e)"> fair treatment of applicants and employees in all aspects of human resource administration without regard to race, color, religion, sex, national origin, political affiliation, age, or disability, and with proper regard for their privacy and constitutional rights as citizens;</subsection><subsection number="63A-17-103(1)(f)"> providing information to employees regarding their political rights and the prohibited practices under the Hatch Act; and</subsection><subsection number="63A-17-103(1)(g)"> providing a formal procedure for advancing grievances of employees:<subsection number="63A-17-103(1)(g)(i)"> without discrimination, coercion, restraint, or reprisal; and</subsection><subsection number="63A-17-103(1)(g)(ii)"> in a manner that is fair, expeditious, and inexpensive for the employee and the agency.</subsection></subsection></subsection><subsection number="63A-17-103(2)"> The career service system described in Subsection <xref depth="4" refnumber="63A-17-103(1)" start="0">(1)</xref> may not prescribe a minimum educational requirement for employment, except when a minimum educational qualification is legally required to perform the duties of the position.</subsection><subsection number="63A-17-103(3)"> As part of the career service system described in Subsection <xref depth="4" refnumber="63A-17-103(1)" start="0">(1)</xref>, the department shall: <subsection number="63A-17-103(3)(a)"> consider comparable experience or ability as equal to education in determining a candidate's satisfaction of minimum qualifications, except when a minimum educational qualification is legally required to perform the duties of the position; and</subsection><subsection number="63A-17-103(3)(b)"> ensure that position descriptions and job postings published by agencies for career service positions are based on the specific skills and competencies required to perform those jobs.</subsection></subsection><subsection number="63A-17-103(4)"> Within existing resources, the department shall create supporting materials that may be used by a political subdivision that chooses to implement competency-based hiring principles that are the same as or similar to those principles described in Subsections <xref depth="4" refnumber="63A-17-103(2)" start="0">(2)</xref> and <xref depth="4" refnumber="63A-17-103(3)" start="0">(3)</xref>.</subsection><subsection number="63A-17-103(5)"> The principles in Subsections <xref depth="4" refnumber="63A-17-103(1)" start="0">(1)</xref> through <xref depth="4" refnumber="63A-17-103(3)" start="0">(3)</xref> shall govern interpretation and implementation of this chapter.</subsection></section><section number="63A-17-104"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Discriminatory or prohibited employment practices.</catchline><tab/>The state, the state's officers, and employees shall be governed by the provisions of Section <xref depth="3" refnumber="34A-5-106" start="0">34A-5-106</xref> of the Utah Antidiscrimination Act concerning discriminatory or prohibited employment practices.</section><section number="63A-17-105"><histories><history>Amended by Chapter <modchap sess="2024GS">397</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Division of Human Resource Management created -- Director -- Chief Human Resources Officer -- Staff.</catchline><subsection number="63A-17-105(1)">There is created within the department, the Division of Human Resource Management.</subsection><subsection number="63A-17-105(2)">The division shall be administered by a director appointed by the executive director, with the approval of the governor.</subsection><subsection number="63A-17-105(3)">The director shall:<subsection number="63A-17-105(3)(a)">be a person with experience in human resource management;</subsection><subsection number="63A-17-105(3)(b)">be accountable to the executive director for the director's performance in office;</subsection><subsection number="63A-17-105(3)(c)">serve as the chief human resource officer for the state executive branch; and</subsection><subsection number="63A-17-105(3)(d)">advise the governor on human resource matters and policies.</subsection></subsection></section><section number="63A-17-106"><histories><history>Amended by Chapter <modchap sess="2025GS">426</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Responsibilities of the director.</catchline><subsection number="63A-17-106(1)">As used in this section, "miscarriage" means the spontaneous or accidental loss of a fetus, regardless of gestational age or the duration of the pregnancy.</subsection><subsection number="63A-17-106(2)">The director shall have full responsibility and accountability for the administration of the statewide human resource management system.</subsection><subsection number="63A-17-106(3)">Except as provided in Section <xref depth="3" refnumber="63A-17-201">63A-17-201</xref>, an agency may not perform human resource functions without the consent of the director.</subsection><subsection number="63A-17-106(4)">Statewide human resource management rules made by the division in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, shall take precedence if there is a conflict with agency rules, policies, or practices.</subsection><subsection number="63A-17-106(5)">The division may operate as an internal service fund agency in accordance with Section <xref depth="3" refnumber="63J-1-410">63J-1-410</xref> for the human resource functions the division provides.</subsection><subsection number="63A-17-106(6)">The director shall:<subsection number="63A-17-106(6)(a)">develop, implement, and administer a statewide program of human resource management that will:<subsection number="63A-17-106(6)(a)(i)">aid in the efficient execution of public policy;</subsection><subsection number="63A-17-106(6)(a)(ii)">foster careers in public service for qualified employees; and</subsection><subsection number="63A-17-106(6)(a)(iii)">render assistance to state agencies in performing their missions;</subsection></subsection><subsection number="63A-17-106(6)(b)">design and administer the state pay plan;</subsection><subsection number="63A-17-106(6)(c)">design and administer the state classification system and procedures for determining schedule assignments;</subsection><subsection number="63A-17-106(6)(d)">design and administer the state recruitment and selection system;</subsection><subsection number="63A-17-106(6)(e)">administer agency human resource practices and ensure compliance with federal law, state law, and state human resource rules, including equal employment opportunity;</subsection><subsection number="63A-17-106(6)(f)">consult with agencies on decisions concerning employee corrective action and discipline;</subsection><subsection number="63A-17-106(6)(g)">maintain central personnel records;</subsection><subsection number="63A-17-106(6)(h)">perform those functions necessary to implement this chapter unless otherwise assigned or prohibited;</subsection><subsection number="63A-17-106(6)(i)">perform duties assigned by the governor, executive director, or statute;</subsection><subsection number="63A-17-106(6)(j)">make rules for human resource management, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act;</subsection><subsection number="63A-17-106(6)(k)">establish and maintain a management information system that will furnish the governor, the Legislature, and agencies with current information on authorized positions, payroll, and related matters concerning state human resources;</subsection><subsection number="63A-17-106(6)(l)">conduct research and planning activities to:<subsection number="63A-17-106(6)(l)(i)">determine and prepare for future state human resource needs;</subsection><subsection number="63A-17-106(6)(l)(ii)">develop methods for improving public human resource management; and</subsection><subsection number="63A-17-106(6)(l)(iii)">propose needed policy changes to the governor;</subsection></subsection><subsection number="63A-17-106(6)(m)">study the character, causes, and extent of discrimination in state employment and develop plans for its elimination through programs consistent with federal and state laws governing equal employment opportunity in employment;</subsection><subsection number="63A-17-106(6)(n)">establish compensation policies and procedures for early voluntary retirement;</subsection><subsection number="63A-17-106(6)(o)">confer with the heads of other agencies about human resource policies and procedures;</subsection><subsection number="63A-17-106(6)(p)">submit an annual report to the executive director, the governor, and the Legislature; and</subsection><subsection number="63A-17-106(6)(q)">assist with the development of a vacant position report required under Subsection <xref depth="3" refnumber="63J-1-201">63J-1-201</xref>(2)(b)(vi).</subsection></subsection><subsection number="63A-17-106(7)"><subsection number="63A-17-106(7)(a)">After consultation with the executive director, the governor, and the heads of other agencies, the director shall establish and coordinate statewide training programs, including training described in Subsection <xref depth="4" refnumber="63A-17-106(7)(e)">(7)(e)</xref>.</subsection><subsection number="63A-17-106(7)(b)">The programs developed under this Subsection <xref depth="4" refnumber="63A-17-106(7)">(7)</xref> shall have application to more than one agency.</subsection><subsection number="63A-17-106(7)(c)">The division may not establish training programs that train employees to perform highly specialized or technical jobs and tasks.</subsection><subsection number="63A-17-106(7)(d)">The division shall ensure that any training program described in this Subsection <xref depth="4" refnumber="63A-17-106(7)">(7)</xref> complies with Title 63G, Chapter 22, State Training and Certification Requirements.</subsection><subsection number="63A-17-106(7)(e)"><subsection number="63A-17-106(7)(e)(i)">As used in this Subsection <xref depth="4" refnumber="63A-17-106(7)(e)">(7)(e)</xref>:<subsection number="63A-17-106(7)(e)(i)(A)">"Employee" means an employee included in an agency's pay for performance policy adopted in accordance with Section <xref depth="3" refnumber="63A-17-112">63A-17-112</xref>.</subsection><subsection number="63A-17-106(7)(e)(i)(B)">"Supervisor" means an individual in a position at an agency, as defined in Section <xref depth="3" refnumber="63A-17-112">63A-17-112</xref>, that requires the regular supervision and performance evaluation of an employee.</subsection></subsection><subsection number="63A-17-106(7)(e)(ii)">A supervisor shall attend the training:<subsection number="63A-17-106(7)(e)(ii)(A)">within six months of being promoted or hired to the position of supervisor; and</subsection><subsection number="63A-17-106(7)(e)(ii)(B)">at least annually.</subsection></subsection><subsection number="63A-17-106(7)(e)(iii)">A supervisor's completion of training and effective use of training information and principles shall be considered in an evaluation of the supervisor's job performance.</subsection><subsection number="63A-17-106(7)(e)(iv)">The training shall include:<subsection number="63A-17-106(7)(e)(iv)(A)">effective employee management and evaluation methods based on the pay for performance management system described in Section <xref depth="3" refnumber="63A-17-112">63A-17-112</xref>;</subsection><subsection number="63A-17-106(7)(e)(iv)(B)">instruction to improve supervisor and employee communications;</subsection><subsection number="63A-17-106(7)(e)(iv)(C)">best practices for recognizing and retaining high-performing employees;</subsection><subsection number="63A-17-106(7)(e)(iv)(D)">best practices for addressing poor-performing employees; and</subsection><subsection number="63A-17-106(7)(e)(iv)(E)">any other information and principles identified by the division to improve management or organizational effectiveness.</subsection></subsection></subsection></subsection><subsection number="63A-17-106(8)"><subsection number="63A-17-106(8)(a)"><subsection number="63A-17-106(8)(a)(i)">The division may collect fees for training as authorized by this Subsection <xref depth="4" refnumber="63A-17-106(8)">(8)</xref>.</subsection><subsection number="63A-17-106(8)(a)(ii)">Training funded from General Fund appropriations shall be treated as a separate program within the department budget.</subsection><subsection number="63A-17-106(8)(a)(iii)">All money received from fees under this section will be accounted for by the department as a separate user driven training program.</subsection><subsection number="63A-17-106(8)(a)(iv)">The user training program includes the costs of developing, procuring, and presenting training and development programs, and other associated costs for these programs.</subsection></subsection><subsection number="63A-17-106(8)(b)"><subsection number="63A-17-106(8)(b)(i)">Funds remaining at the end of the fiscal year in the user training program are nonlapsing.</subsection><subsection number="63A-17-106(8)(b)(ii)">Each year, as part of the appropriations process, the Legislature shall review the amount of nonlapsing funds remaining at the end of the fiscal year and may, by statute, require the department to lapse a portion of the funds.</subsection></subsection></subsection><subsection number="63A-17-106(9)">Rules described in Subsection <xref depth="4" refnumber="63A-17-106(6)(j)">(6)(j)</xref> shall provide for at least three work days of paid bereavement leave for an employee:<subsection number="63A-17-106(9)(a)">following the end of the employee's pregnancy by way of miscarriage or stillbirth; or</subsection><subsection number="63A-17-106(9)(b)">following the end of another individual's pregnancy by way of a miscarriage or stillbirth, if:<subsection number="63A-17-106(9)(b)(i)">the employee is the individual's spouse or partner;</subsection><subsection number="63A-17-106(9)(b)(ii)"><subsection number="63A-17-106(9)(b)(ii)(A)">the employee is the individual's former spouse or partner; and</subsection><subsection number="63A-17-106(9)(b)(ii)(B)">the employee would have been a biological parent of a child born as a result of the pregnancy;</subsection></subsection><subsection number="63A-17-106(9)(b)(iii)">the employee provides documentation to show that the individual intended for the employee to be an adoptive parent, as that term is defined in Section <xref depth="3" refnumber="81-13-101">81-13-101</xref>, of a child born as a result of the pregnancy; or</subsection><subsection number="63A-17-106(9)(b)(iv)">under a valid gestational agreement in accordance with Title 81, Chapter 5, Part 8, Gestational Agreement, the employee would have been a parent of a child born as a result of the pregnancy.</subsection></subsection></subsection></section><section number="63A-17-107"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Services and fees -- Submission to rate committee.</catchline><tab/>The director shall, before charging a rate for services provided by the division's internal service fund to an executive branch agency:<subsection number="63A-17-107(1)"> submit the proposed rates and cost analysis to the rate committee established in Section <xref depth="3" refnumber="63A-1-114" start="0">63A-1-114</xref>; and</subsection><subsection number="63A-17-107(2)"> obtain the approval of the Legislature as required under Section <xref depth="3" refnumber="63J-1-410" start="0">63J-1-410</xref>.</subsection></section><section number="63A-17-108"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Severability of provisions -- Compliance with requirements for federally aided programs.</catchline><subsection number="63A-17-108(1)"> If any provision of this chapter or of any regulation or order issued thereunder or the application of any provision of this chapter to any person or circumstance is held invalid, the remainder of this chapter and the application of provision of this chapter or regulation or orders issued under it to persons or circumstances other than those to which it is held invalid shall still be regarded as having the force and effect of law.</subsection><subsection number="63A-17-108(2)"> If any part of this chapter is found to be in conflict with federal requirements which are a condition precedent to the allocation of federal funds to the state, the conflicting part of this chapter shall be inoperative solely to the extent of the conflict and with respect to the agencies directly affected, and such findings shall not affect the operation of the remainder of this chapter in its application to the agencies concerned.</subsection><subsection number="63A-17-108(3)"> Notwithstanding any provisions in this chapter to the contrary, no regulation shall be adopted which would deprive the state or any of its departments or institutions of federal grants or other forms of financial assistance, and the rules and regulations promulgated hereunder shall include standards, provisions, terms, and conditions for personnel engaged in the administration of federally aided programs, which shall, in all respects, comply with the necessary requirements for a qualified human resource system under the standards applicable to personnel engaged in the administration of federally aided programs.</subsection></section><section number="63A-17-109"><histories><history>Enacted by Chapter <modchap sess="2021GS">97</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Study of wildland fire related pay plans.</catchline><tab/>By no later than June 30, 2021, the division shall complete a comprehensive comparison of federal, state, and municipal wildland fire agencies or departments to recommend whether salary ranges should be adjusted for state employed wildland firefighters.</section><section number="63A-17-110"><histories><history>Amended by Chapter <modchap sess="2025GS">154</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>State pay plans for DNR law enforcement officers and wildland firefighters.</catchline><subsection number="63A-17-110(1)">As used in this section:<subsection number="63A-17-110(1)(a)">"Division of Forestry, Fire, and State Lands" means the division created in Section <xref depth="3" refnumber="65A-1-4">65A-1-4</xref> within the Department of Natural Resources.</subsection><subsection number="63A-17-110(1)(b)">"Division of Law Enforcement" means the division created in Section <xref depth="3" refnumber="79-2-702">79-2-702</xref> within the Department of Natural Resources.</subsection><subsection number="63A-17-110(1)(c)">"DNR law enforcement officer" means an employee of the Department of Natural Resources who is designated as a law enforcement officer by law.</subsection><subsection number="63A-17-110(1)(d)">"Wildland firefighter" means an employee of the Division of Forestry, Fire, and State Lands who is:<subsection number="63A-17-110(1)(d)(i)">trained in firefighter techniques; and</subsection><subsection number="63A-17-110(1)(d)(ii)">assigned to a position of hazardous duty.</subsection></subsection></subsection><subsection number="63A-17-110(2)">The director shall:<subsection number="63A-17-110(2)(a)">coordinate directly with the Division of Forestry, Fire, and State Lands and the Division of Law Enforcement to establish specialized state pay plans for DNR law enforcement officers and wildland firefighters that:<subsection number="63A-17-110(2)(a)(i)">meets the requirements of Section <xref depth="3" refnumber="63A-17-307" start="0">63A-17-307</xref>;</subsection><subsection number="63A-17-110(2)(a)(ii)">distinguishes the salary range and proposed pay progression for each DNR peace officer;</subsection><subsection number="63A-17-110(2)(a)(iii)">distinguishes the salary range for each wildland firefighter classification;</subsection><subsection number="63A-17-110(2)(a)(iv)">includes for each DNR law enforcement officer and wildland firefighter classification:<subsection number="63A-17-110(2)(a)(iv)(A)">the minimum qualifications; and</subsection><subsection number="63A-17-110(2)(a)(iv)(B)">any training requirements; and</subsection></subsection><subsection number="63A-17-110(2)(a)(v)">provides standards for:<subsection number="63A-17-110(2)(a)(v)(A)">performance evaluation; and</subsection><subsection number="63A-17-110(2)(a)(v)(B)">promotion; and</subsection></subsection></subsection><subsection number="63A-17-110(2)(b)">include, in the plan described in Subsection <xref depth="4" refnumber="63A-17-307(5)" start="0">63A-17-307(5)</xref>, recommendations on funding and salary increases for DNR law enforcement officers and wildland firefighters.</subsection></subsection></section><section number="63A-17-112"><histories><history>Amended by Chapter <modchap sess="2025GS">403</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Pay for performance management system -- Employees paid for performance.</catchline><subsection number="63A-17-112(1)">As used in this section:<subsection number="63A-17-112(1)(a)"><subsection number="63A-17-112(1)(a)(i)">"Agency" means, except as provided in Subsection (1)(a)(iii), the same as that term is defined in Section <xref depth="3" refnumber="63A-17-102">63A-17-102</xref>.</subsection><subsection number="63A-17-112(1)(a)(ii)">"Agency" includes an independent entity that has decided to participate in the pay for performance management system in accordance with Subsection (6)(a).</subsection><subsection number="63A-17-112(1)(a)(iii)">"Agency" does not include:<subsection number="63A-17-112(1)(a)(iii)(A)">the State Board of Education;</subsection><subsection number="63A-17-112(1)(a)(iii)(B)">the Office of the State Treasurer;</subsection><subsection number="63A-17-112(1)(a)(iii)(C)">Office of the State Auditor;</subsection><subsection number="63A-17-112(1)(a)(iii)(D)">Office of the State Attorney General;</subsection><subsection number="63A-17-112(1)(a)(iii)(E)">Utah System of Higher Education;</subsection><subsection number="63A-17-112(1)(a)(iii)(F)">the Legislature;</subsection><subsection number="63A-17-112(1)(a)(iii)(G)">the judiciary; or</subsection><subsection number="63A-17-112(1)(a)(iii)(H)">an independent entity that chooses not to participate in the pay for performance management system under this section.</subsection></subsection></subsection><subsection number="63A-17-112(1)(b)"><subsection number="63A-17-112(1)(b)(i)">"Employee" means an employee of an agency.</subsection><subsection number="63A-17-112(1)(b)(ii)">"Employee" includes the following individuals only if the agency employing the individuals determines that the individuals may participate in the agency's pay for performance policy:<subsection number="63A-17-112(1)(b)(ii)(A)">an individual in a position that is not eligible to receive a retirement benefit under Title 49, Utah State Retirement and Insurance Benefit Act; or</subsection><subsection number="63A-17-112(1)(b)(ii)(B)">an individual that an agency hires for a time-limited position that will last fewer than 12 consecutive months.</subsection></subsection></subsection><subsection number="63A-17-112(1)(c)">"Independent entity" means the same as that term is defined in Section <xref depth="3" refnumber="63E-1-102">63E-1-102</xref>.</subsection><subsection number="63A-17-112(1)(d)">"Pay for performance" means a plan for incentivizing an employee to meet or exceed production or performance goals, in which the plan is well-defined before work begins, specific goals and targets for the employee are determined, and measurement procedures are in place.</subsection><subsection number="63A-17-112(1)(e)">"Pay for performance management system" means the system described in Subsection (2).</subsection></subsection><subsection number="63A-17-112(2)">The division shall make rules, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, for the administration of a pay for performance management system.</subsection><subsection number="63A-17-112(3)">The pay for performance management system shall include:<subsection number="63A-17-112(3)(a)">guidelines and criteria for an agency to adopt pay for performance policies and administer pay based on an employee's performance in furtherance of the agency's mission;</subsection><subsection number="63A-17-112(3)(b)">employee performance ratings;</subsection><subsection number="63A-17-112(3)(c)">requirements for written employee performance standards and expectations;</subsection><subsection number="63A-17-112(3)(d)">supervisor verbal and written feedback based on the standards of performance and behavior outlined in an employee's performance plan; and</subsection><subsection number="63A-17-112(3)(e)">quarterly written evaluation of an employee's performance.</subsection></subsection><subsection number="63A-17-112(4)">In consultation with the division, each agency shall:<subsection number="63A-17-112(4)(a)">adopt and maintain pay for performance policies based on the performance management system; and</subsection><subsection number="63A-17-112(4)(b)">subject to available funds and as necessary, adjust an employee's wage to reflect:<subsection number="63A-17-112(4)(b)(i)">subject to Subsection (5), the salary range for the employee's position; and</subsection><subsection number="63A-17-112(4)(b)(ii)">an increase, decrease, or no change in the employee's wage:<subsection number="63A-17-112(4)(b)(ii)(A)">commensurate to an employee's performance as reflected by the employee's evaluation conducted in accordance with the pay for performance management system; and</subsection><subsection number="63A-17-112(4)(b)(ii)(B)">in an amount that is in accordance with the guidelines and criteria established for a wage change in the pay for performance management system.</subsection></subsection></subsection></subsection><subsection number="63A-17-112(5)">The division shall make rules in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, authorizing an employee to receive a wage that exceeds the salary range of the employee's position if warranted based on the employee's performance rating.</subsection><subsection number="63A-17-112(6)"><subsection number="63A-17-112(6)(a)">An independent entity may participate in the pay for performance management system by providing written notice to the division that:<subsection number="63A-17-112(6)(a)(i)">states the intent of the independent entity to participate in the system; and</subsection><subsection number="63A-17-112(6)(a)(ii)">indicates that the independent entity agrees to comply with Subsection (6)(b).</subsection></subsection><subsection number="63A-17-112(6)(b)">An independent entity participating in the pay for performance management system shall comply with:<subsection number="63A-17-112(6)(b)(i)">the provisions of this section; and</subsection><subsection number="63A-17-112(6)(b)(ii)">the rules and policies of the division relating to participation in the pay for performance management system.</subsection></subsection></subsection></section></part><part number="63A-17-2"><catchline>Offices and Facilities</catchline><section number="63A-17-201"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Division field offices.</catchline><subsection number="63A-17-201(1)"> The director may establish a field office in an agency.</subsection><subsection number="63A-17-201(2)"> The director may assign an employee of the division to act as field office staff.</subsection><subsection number="63A-17-201(3)"> The director and agency head shall sign an agreement, to be reviewed annually, that specifies: <subsection number="63A-17-201(3)(a)"> the services to be provided by the division;</subsection><subsection number="63A-17-201(3)(b)"> the use of agency facilities and equipment by the field office;</subsection><subsection number="63A-17-201(3)(c)"> protocols to resolve discrepancies between agency practice and division policy; and</subsection><subsection number="63A-17-201(3)(d)"> any other issue necessary for the proper functioning of the field office.</subsection></subsection><subsection number="63A-17-201(4)"> Unless otherwise provided for in the field office agreement, the agency shall: <subsection number="63A-17-201(4)(a)"> assign responsibilities and duties to its employees;</subsection><subsection number="63A-17-201(4)(b)"> conduct performance appraisals;</subsection><subsection number="63A-17-201(4)(c)"> discipline the agency's employees in consultation with the division; and</subsection><subsection number="63A-17-201(4)(d)"> maintain individual personnel records.</subsection></subsection></section><section number="63A-17-202"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Use of facilities -- Field office facilities cost allocation.</catchline><subsection number="63A-17-202(1)"> An agency or a political subdivision of the state shall allow the division to use public buildings under the agency's or the political subdivision's control, and furnish heat, light, and furniture, for any examination, training, hearing, or investigation authorized by this chapter.</subsection><subsection number="63A-17-202(2)"> An agency or political subdivision that allows the division to use a public building under Subsection <xref depth="4" refnumber="63A-17-202(1)" start="0">(1)</xref> shall pay the cost of the division's use of the public building.</subsection></section></part><part number="63A-17-3"><catchline>Classification and Career Service</catchline><section number="63A-17-301"><histories><history>Amended by Chapter <modchap sess="2025S1">9</modchap>, 2025 Special Session 1</history><modyear>2025</modyear></histories><catchline>Career service -- Exempt positions -- Schedules for civil service positions -- Coverage of career service provisions.</catchline><subsection number="63A-17-301(1)">Except as provided in Subsection <xref depth="4" refnumber="63A-17-301(3)(d)">(3)(d)</xref>, the following positions are exempt from the career service provisions of this chapter and are designated under the following schedules:<subsection number="63A-17-301(1)(a)">schedule AA includes the governor, members of the Legislature, and all other elected state officers;</subsection><subsection number="63A-17-301(1)(b)">schedule AB includes appointed executives and board or commission executives enumerated in Section <xref depth="3" refnumber="67-22-2">67-22-2</xref>;</subsection><subsection number="63A-17-301(1)(c)">schedule AC includes all employees and officers in:<subsection number="63A-17-301(1)(c)(i)">the office and at the residence of the governor;</subsection><subsection number="63A-17-301(1)(c)(ii)">the Public Lands Policy Coordinating Office;</subsection><subsection number="63A-17-301(1)(c)(iii)">the Office of the State Auditor; and</subsection><subsection number="63A-17-301(1)(c)(iv)">the Office of the State Treasurer;</subsection></subsection><subsection number="63A-17-301(1)(d)">schedule AD includes employees who:<subsection number="63A-17-301(1)(d)(i)">are in a confidential relationship to an agency head or commissioner; and</subsection><subsection number="63A-17-301(1)(d)(ii)">report directly to, and are supervised by, a department head, commissioner, or deputy director of an agency or its equivalent;</subsection></subsection><subsection number="63A-17-301(1)(e)">schedule AE includes each employee of the State Board of Education that the State Board of Education designates as exempt from the career service provisions of this chapter;</subsection><subsection number="63A-17-301(1)(f)">schedule AG includes employees in the Office of the Attorney General who are under their own career service pay plan under Sections <xref depth="3" refnumber="67-5-7">67-5-7</xref> through <xref depth="3" refnumber="67-5-13">67-5-13</xref>;</subsection><subsection number="63A-17-301(1)(g)">schedule AH includes:<subsection number="63A-17-301(1)(g)(i)">teaching staff of all state institutions; and</subsection><subsection number="63A-17-301(1)(g)(ii)">employees of the Utah Schools for the Deaf and the Blind who are:<subsection number="63A-17-301(1)(g)(ii)(A)">educational interpreters as classified by the division; or</subsection><subsection number="63A-17-301(1)(g)(ii)(B)">educators as defined by Section <xref depth="3" refnumber="53E-8-102">53E-8-102</xref>;</subsection></subsection></subsection><subsection number="63A-17-301(1)(h)">schedule AN includes employees of the Legislature;</subsection><subsection number="63A-17-301(1)(i)">schedule AO includes employees of the judiciary;</subsection><subsection number="63A-17-301(1)(j)">schedule AP includes all judges in the judiciary;</subsection><subsection number="63A-17-301(1)(k)">schedule AQ includes:<subsection number="63A-17-301(1)(k)(i)">members of state and local boards and councils appointed by the governor and governing bodies of agencies;</subsection><subsection number="63A-17-301(1)(k)(ii)">a water commissioner appointed under Section <xref depth="3" refnumber="73-5-1">73-5-1</xref>;</subsection><subsection number="63A-17-301(1)(k)(iii)">other local officials serving in an ex officio capacity; and</subsection><subsection number="63A-17-301(1)(k)(iv)">officers, faculty, and other employees of institutions of higher education;</subsection></subsection><subsection number="63A-17-301(1)(l)">schedule AR includes employees in positions that involve responsibility:<subsection number="63A-17-301(1)(l)(i)">for determining policy;</subsection><subsection number="63A-17-301(1)(l)(ii)">for determining the way in which a policy is carried out; or</subsection><subsection number="63A-17-301(1)(l)(iii)">of a type not appropriate for career service, as determined by the agency head with the concurrence of the director;</subsection></subsection><subsection number="63A-17-301(1)(m)">schedule AS includes any other employee:<subsection number="63A-17-301(1)(m)(i)">whose appointment is required by statute to be career service exempt;</subsection><subsection number="63A-17-301(1)(m)(ii)">whose agency is not subject to this chapter; or</subsection><subsection number="63A-17-301(1)(m)(iii)">whose agency has authority to make rules regarding the performance, compensation, and bonuses for its employees;</subsection></subsection><subsection number="63A-17-301(1)(n)">schedule AT includes employees of the Division of Technology Services, designated as executive/professional positions by the director of the Division of Technology Services with the concurrence of the director of the division;</subsection><subsection number="63A-17-301(1)(o)">schedule AU includes patients and inmates employed in state institutions;</subsection><subsection number="63A-17-301(1)(p)">employees of the Department of Workforce Services, designated as schedule AW:<subsection number="63A-17-301(1)(p)(i)">who are temporary employees that are federally funded and are required to work under federally qualified merit principles as certified by the director; or</subsection><subsection number="63A-17-301(1)(p)(ii)">for whom substantially all of their work is repetitive, measurable, or transaction based, and who voluntarily apply for and are accepted by the Department of Workforce Services to work in a pay for performance program designed by the Department of Workforce Services with the concurrence of the director of the division;</subsection></subsection><subsection number="63A-17-301(1)(q)">subject to Subsection <xref depth="4" refnumber="63A-17-301(6)">(6)</xref>, schedule AX includes employees in positions that:<subsection number="63A-17-301(1)(q)(i)">require the regular supervision and performance evaluation of one or more other employees; and</subsection><subsection number="63A-17-301(1)(q)(ii)">are not designated exempt from career service under any other schedule described in this Subsection <xref depth="4" refnumber="63A-17-301(1)">(1)</xref>; and</subsection></subsection><subsection number="63A-17-301(1)(r)">for employees in positions that are temporary, seasonal, time limited, funding limited, or variable hour in nature, under schedule codes and parameters established by the division by administrative rule.</subsection></subsection><subsection number="63A-17-301(2)">The civil service shall consist of two schedules as follows:<subsection number="63A-17-301(2)(a)"><subsection number="63A-17-301(2)(a)(i)">Schedule A is the schedule consisting of positions under Subsection <xref depth="4" refnumber="63A-17-301(1)">(1)</xref>.</subsection><subsection number="63A-17-301(2)(a)(ii)">Removal from any appointive position under schedule A, unless otherwise regulated by statute, is at the pleasure of the appointing officers without regard to tenure.</subsection></subsection><subsection number="63A-17-301(2)(b)">Schedule B is the competitive career service schedule, consisting of:<subsection number="63A-17-301(2)(b)(i)">all positions filled through competitive selection procedures as defined by the director; or</subsection><subsection number="63A-17-301(2)(b)(ii)">positions filled through a division approved on-the-job examination intended to appoint a qualified person with a disability, or a veteran in accordance with Title <xref depth="1" refnumber="71A-2">71A, Chapter 2</xref>, Veterans Preference.</subsection></subsection></subsection><subsection number="63A-17-301(3)"><subsection number="63A-17-301(3)(a)">The director, after consultation with the heads of concerned executive branch departments and agencies and with the approval of the governor, shall allocate positions to the appropriate schedules under this section.</subsection><subsection number="63A-17-301(3)(b)">Agency heads shall make requests and obtain approval from the director before changing the schedule assignment and tenure rights of any position.</subsection><subsection number="63A-17-301(3)(c)">Unless the director's decision is reversed by the governor, when the director denies an agency's request, the director's decision is final.</subsection><subsection number="63A-17-301(3)(d)"><subsection number="63A-17-301(3)(d)(i)">An agency may file a request with the division:<subsection number="63A-17-301(3)(d)(i)(A)">to keep a position scheduled as a schedule B position as a schedule B position; or</subsection><subsection number="63A-17-301(3)(d)(i)(B)">to reschedule a position that is scheduled as a schedule A position as a schedule B position.</subsection></subsection><subsection number="63A-17-301(3)(d)(ii)">The division shall review a request filed under Subsection <xref depth="4" refnumber="63A-17-301(3)(d)(i)">(3)(d)(i)</xref> and approve the request only if the exception is necessary to conform to a requirement imposed as a condition precedent to receipt of federal funds or grant of a tax benefit under federal law.</subsection></subsection></subsection><subsection number="63A-17-301(4)"><subsection number="63A-17-301(4)(a)">Compensation for employees of the Legislature shall be established by the directors of the legislative offices in accordance with Section <xref depth="3" refnumber="36-12-7">36-12-7</xref>.</subsection><subsection number="63A-17-301(4)(b)">Compensation for employees of the judiciary shall be established by the state court administrator in accordance with Section <xref depth="3" refnumber="78A-2-107">78A-2-107</xref>.</subsection><subsection number="63A-17-301(4)(c)">Compensation for officers, faculty, and other employees of state universities and institutions of higher education shall be established as provided in Title <xref depth="1" refnumber="53H-1">53H, Chapter 1</xref>, Utah System of Higher Education, and Title <xref depth="1" refnumber="53H-3">53H, Chapter 3</xref>, Institutions of Higher Education Generally.</subsection><subsection number="63A-17-301(4)(d)">Unless otherwise provided by law, compensation for all other schedule A employees shall be established by their appointing authorities, within ranges approved by, and after consultation with the director.</subsection></subsection><subsection number="63A-17-301(5)">An employee who is in a position designated schedule AC and who holds career service status on June 30, 2010, shall retain the career service status if the employee:<subsection number="63A-17-301(5)(a)">remains in the position that the employee is in on June 30, 2010; and</subsection><subsection number="63A-17-301(5)(b)">does not elect to convert to career service exempt status in accordance with a rule made by the division.</subsection></subsection><subsection number="63A-17-301(6)"><subsection number="63A-17-301(6)(a)">An employee who is hired for a schedule AX position on or after July 1, 2022, is exempt from career service status.</subsection><subsection number="63A-17-301(6)(b)">An employee who before July 1, 2022, is a career service employee employed in a schedule B position that is rescheduled to a schedule AX position on July 1, 2022, shall maintain the employee's career service status for the duration of the employee's employment in the same position unless the employee voluntarily converts to career service exempt status before July 1, 2023.</subsection><subsection number="63A-17-301(6)(c)"><subsection number="63A-17-301(6)(c)(i)">Subject to Subsection <xref depth="4" refnumber="63A-17-301(6)(c)(ii)">(6)(c)(ii)</xref>, an employee is exempt from career service status if:<subsection number="63A-17-301(6)(c)(i)(A)">before July 1, 2022, the employee was a probationary employee in a schedule B position and had not completed the probationary period; and</subsection><subsection number="63A-17-301(6)(c)(i)(B)">on July 1, 2022, the schedule B position in which the probationary employee is employed is rescheduled as a scheduled AX position.</subsection></subsection><subsection number="63A-17-301(6)(c)(ii)">An employee described in Subsection <xref depth="4" refnumber="63A-17-301(6)(c)(i)">(6)(c)(i)</xref>:<subsection number="63A-17-301(6)(c)(ii)(A)">is not a probationary employee on or after July 1, 2022; and</subsection><subsection number="63A-17-301(6)(c)(ii)(B)">is exempt from career service status on and after July 1, 2022, unless the employee changes employment to a schedule B position.</subsection></subsection></subsection><subsection number="63A-17-301(6)(d)">The division shall disseminate to each employee described in Subsection <xref depth="4" refnumber="63A-17-301(6)(b)">(6)(b)</xref> information on financial and other incentives for voluntary conversion to career-service exempt status.</subsection><subsection number="63A-17-301(6)(e)">An agency may adopt a policy, created in consultation with the division, for agency review of recommendations that schedule AX employees be suspended, demoted, or dismissed from employment.</subsection></subsection></section><section number="63A-17-302"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Implementation of exempt status for Schedule AD and AR employees.</catchline><subsection number="63A-17-302(1)"> As used in this section, "appointee" means: <subsection number="63A-17-302(1)(a)"> a deputy director;</subsection><subsection number="63A-17-302(1)(b)"> a division director;</subsection><subsection number="63A-17-302(1)(c)"> any assistant directors and administrative assistants who report directly to a department head, deputy director, or their equivalent; and</subsection><subsection number="63A-17-302(1)(d)"> any other person whose appointment is required by law to be approved by the governor.</subsection></subsection><subsection number="63A-17-302(2)"> After the effective date of this chapter, any new appointee is a merit exempt employee.</subsection><subsection number="63A-17-302(3)"> Notwithstanding the requirements of this chapter, any appointee who is currently a nonexempt employee does not lose that nonexempt status because of this chapter.</subsection><subsection number="63A-17-302(4)"> The division shall develop financial and other incentives to encourage appointees who are nonexempt to voluntarily convert to merit exempt status.</subsection></section><section number="63A-17-304"><histories><history>Amended by Chapter <modchap sess="2024GS">397</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Promotion -- Reclassification -- Market adjustment.</catchline><subsection number="63A-17-304(1)"><subsection number="63A-17-304(1)(a)">If an employee is promoted or the employee's position is reclassified to a higher salary range maximum, the agency shall place the employee's salary within the new range of the position.</subsection><subsection number="63A-17-304(1)(b)">An agency may not set an employee's salary:<subsection number="63A-17-304(1)(b)(i)">higher than the maximum in the new salary range; or</subsection><subsection number="63A-17-304(1)(b)(ii)">lower than the minimum in the new salary range of the position.</subsection></subsection></subsection><subsection number="63A-17-304(2)">An agency shall adjust the salary range for an employee whose salary range is approved by the Legislature for a market comparability adjustment consistent with Subsection <xref depth="3" refnumber="63A-17-307">63A-17-307</xref>(5)(b)(i):<subsection number="63A-17-304(2)(a)">at the beginning of the next fiscal year; and</subsection><subsection number="63A-17-304(2)(b)">consistent with appropriations made by the Legislature.</subsection></subsection><subsection number="63A-17-304(3)">Division-initiated revisions in the state classification system that result in consolidation or reduction of class titles or broadening of pay ranges:<subsection number="63A-17-304(3)(a)">may not be regarded as a reclassification of the position or promotion of the employee; and</subsection><subsection number="63A-17-304(3)(b)">are exempt from the provisions of Subsection (1).</subsection></subsection></section><section number="63A-17-305"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Appointments to Schedule B positions -- Examinations -- Hiring lists -- Probationary service -- Dismissal.</catchline><subsection number="63A-17-305(1)"> Each appointment to a position under Schedule B shall be made from hiring lists of applicants who have been selected by competitive procedures as defined by the director.</subsection><subsection number="63A-17-305(2)"> The director shall publicly announce information regarding career service positions: <subsection number="63A-17-305(2)(a)"> for periods of time to be determined by the director; and</subsection><subsection number="63A-17-305(2)(b)"> in a manner designed to attract the highest number of qualified applicants.</subsection></subsection><subsection number="63A-17-305(3)"> The director shall make rules establishing standards for the development, approval, and implementation of examining processes, including establishing a department approved on the job examination to appoint a qualified person with a disability.</subsection><subsection number="63A-17-305(4)"> Applicants for employment to Schedule B positions shall be eligible for appointment based upon rules established by the director.</subsection><subsection number="63A-17-305(5)"><subsection number="63A-17-305(5)(a)"> The agency head shall make appointments to fill vacancies from hiring lists for probationary periods as defined by rule.</subsection><subsection number="63A-17-305(5)(b)"> The director shall make rules establishing probationary periods.</subsection></subsection><subsection number="63A-17-305(6)"> A person serving a probationary period may not use the grievance procedures provided in this chapter and in <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, and may be dismissed at any time by the appointing officer without hearing or appeal.</subsection><subsection number="63A-17-305(7)"> Career service status shall be granted upon the successful completion of the probationary period.</subsection></section><section number="63A-17-306"><histories><history>Amended by Chapter <modchap sess="2024GS">397</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Dismissals and demotions -- Grounds -- Disciplinary action -- Procedure -- Reductions in force.</catchline><subsection number="63A-17-306(1)">A career service employee may be dismissed or demoted:<subsection number="63A-17-306(1)(a)">to advance the good of the public service; or</subsection><subsection number="63A-17-306(1)(b)">for just cause, including inefficiency, incompetency, failure to maintain skills or adequate performance levels, insubordination, disloyalty to the orders of a superior, misfeasance, malfeasance, or nonfeasance in office.</subsection></subsection><subsection number="63A-17-306(2)">An employee may not be dismissed because of race, sex, age, disability, national origin, religion, political affiliation, or other nonmerit factor including the exercise of rights under this chapter.</subsection><subsection number="63A-17-306(3)">In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the director shall make rules governing the procedural and documentary requirements of disciplinary dismissals and demotions.</subsection><subsection number="63A-17-306(4)">If an agency head finds that a career service employee is charged with aggravated misconduct or that retention of a career service employee would endanger the peace and safety of others or pose a grave threat to the public interest, the employee may be suspended pending the administrative appeal to the department head as provided in Subsection (5).</subsection><subsection number="63A-17-306(5)">An agency head may not demote or dismiss a career service employee unless:<subsection number="63A-17-306(5)(a)">the agency head or the designated representative of the agency head notifies the employee in writing of the reason for the dismissal or demotion;</subsection><subsection number="63A-17-306(5)(b)">the employee is given five working days to submit a written reply to the agency head and to have the reply considered by the agency head;</subsection><subsection number="63A-17-306(5)(c)">the employee is given an opportunity to be heard by the agency head or the designated representativeof the agency head; and</subsection><subsection number="63A-17-306(5)(d)">after completing the procedural requirements described in Subsections (5)(a) through (c), the agency head finds adequate cause or reasonto demote or dismiss the employee.</subsection></subsection><subsection number="63A-17-306(6)"><subsection number="63A-17-306(6)(a)">Reductions in force required by inadequate funds, change of workload, or lack of work are governed by retention points established by the director.</subsection><subsection number="63A-17-306(6)(b)">Under those circumstances:<subsection number="63A-17-306(6)(b)(i)">The agency head shall designate the category of work to be eliminated, subject to review by the director.</subsection><subsection number="63A-17-306(6)(b)(ii)">Temporary and probationary employees shall be separated before any career service employee.</subsection><subsection number="63A-17-306(6)(b)(iii)"><subsection number="63A-17-306(6)(b)(iii)(A)">When more than one career service employee is affected, the employees shall be separated in the order of their retention points, the employee with the lowest points to be discharged first.</subsection><subsection number="63A-17-306(6)(b)(iii)(B)">Retention points for each career service employee shall be computed according to rules established by the director, allowing appropriate consideration for proficiency and seniority in state government, including any active duty military service fulfilled subsequent to original state appointment.</subsection></subsection></subsection><subsection number="63A-17-306(6)(c)"><subsection number="63A-17-306(6)(c)(i)">A career service employee who is separated in a reduction in force under this section shall be given preferential consideration when applying for a career service position.</subsection><subsection number="63A-17-306(6)(c)(ii)">Preferential consideration under Subsection (6)(c)(i) applies only until the former career service employee accepts a career service position.</subsection><subsection number="63A-17-306(6)(c)(iii)">The director shall make rules in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, concerning the manner of granting preferential consideration under Subsection (6)(c)(i).</subsection></subsection><subsection number="63A-17-306(6)(d)"><subsection number="63A-17-306(6)(d)(i)">An employee separated due to a reduction in force may appeal to the department head for an administrative review.</subsection><subsection number="63A-17-306(6)(d)(ii)">The notice of appeal must be submitted within 20 working days after the employee's receipt of written notification of separation.</subsection><subsection number="63A-17-306(6)(d)(iii)">The employee may appeal the decision of the department head according to the grievance and appeals procedure of this chapter and Title 67, Chapter 19a, Grievance Procedures.</subsection></subsection></subsection></section><section number="63A-17-307"><histories><history>Amended by Chapter <modchap sess="2025GS">112</modchap>, 2025 General Session</history><modyear>2025</modyear><history>Amended by Chapter <modchap sess="2025GS">154</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>State pay plans -- Applicability of section -- Exemptions -- Duties of director.</catchline><subsection number="63A-17-307(1)"><subsection number="63A-17-307(1)(a)">This section, and the rules made by the division under this section, apply to each career and noncareer employee not specifically exempted under Subsection <xref depth="4" refnumber="63A-17-307(2)" start="0">(2)</xref>.</subsection><subsection number="63A-17-307(1)(b)">If not exempted under Subsection <xref depth="4" refnumber="63A-17-307(2)" start="0">(2)</xref>, an employee is considered to be in classified service.</subsection></subsection><subsection number="63A-17-307(2)">The following employees are exempt from this section:<subsection number="63A-17-307(2)(a)">members of the Legislature and legislative employees;</subsection><subsection number="63A-17-307(2)(b)">members of the judiciary and judicial employees;</subsection><subsection number="63A-17-307(2)(c)">elected members of the executive branch and employees designated as schedule AC as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(c)" start="0">63A-17-301(1)(c)</xref>;</subsection><subsection number="63A-17-307(2)(d)">employees of the State Board of Education;</subsection><subsection number="63A-17-307(2)(e)">officers, faculty, and other employees of state institutions of higher education;</subsection><subsection number="63A-17-307(2)(f)">employees in a position that is specified by statute to be exempt from this Subsection <xref depth="4" refnumber="63A-17-307(2)" start="0">(2)</xref>;</subsection><subsection number="63A-17-307(2)(g)">employees in the Office of the Attorney General;</subsection><subsection number="63A-17-307(2)(h)">department heads and other persons appointed by the governor under statute;</subsection><subsection number="63A-17-307(2)(i)">schedule AS employees as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(m)" start="0">63A-17-301(1)(m)</xref>;</subsection><subsection number="63A-17-307(2)(j)">department deputy directors, division directors, and other employees designated as schedule AD as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(d)" start="0">63A-17-301(1)(d)</xref>;</subsection><subsection number="63A-17-307(2)(k)">employees that determine and execute policy designated as schedule AR as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(l)" start="0">63A-17-301(1)(l)</xref>;</subsection><subsection number="63A-17-307(2)(l)">teaching staff, educational interpreters, and educators designated as schedule AH as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(g)" start="0">63A-17-301(1)(g)</xref>;</subsection><subsection number="63A-17-307(2)(m)">temporary employees described in Subsection <xref depth="4" refnumber="63A-17-301(1)(r)" start="0">63A-17-301(1)(r)</xref>;</subsection><subsection number="63A-17-307(2)(n)">patients and inmates designated as schedule AU as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(o)" start="0">63A-17-301(1)(o)</xref> who are employed by state institutions; and</subsection><subsection number="63A-17-307(2)(o)">members of state and local boards and councils and other employees designated as schedule AQ as provided under Subsection <xref depth="4" refnumber="63A-17-301(1)(k)" start="0">63A-17-301(1)(k)</xref>.</subsection></subsection><subsection number="63A-17-307(3)"><subsection number="63A-17-307(3)(a)">The director shall prepare, maintain, and revise a position classification plan for each employee position not exempted under Subsection <xref depth="4" refnumber="63A-17-307(2)" start="0">(2)</xref> to provide equal pay for equal work.</subsection><subsection number="63A-17-307(3)(b)">Classification of positions shall be based upon similarity of duties performed and responsibilities assumed, so that the same job requirements and the same salary range, subject to Section <xref depth="3" refnumber="63A-17-112" start="0">63A-17-112</xref>, may be applied equitably to each position in the same class.</subsection><subsection number="63A-17-307(3)(c)">The director shall allocate or reallocate the position of each employee in classified service to one of the classes in the classification plan.</subsection><subsection number="63A-17-307(3)(d)"><subsection number="63A-17-307(3)(d)(i)">The division shall conduct periodic studies and interviews to provide that the classification plan remains reasonably current and reflects the duties and responsibilities assigned to and performed by employees.</subsection><subsection number="63A-17-307(3)(d)(ii)">The director shall determine the need for studies and interviews after considering factors such as changes in duties and responsibilities of positions or agency reorganizations.</subsection></subsection><subsection number="63A-17-307(3)(e)">In accordance with Subsections <xref refnumber="63A-17-307(3)(a)" depth="4">(3)(a)</xref> and <xref refnumber="(3)(b)" depth="4">(b)</xref>, and in consultation with the Department of Health and Human Services and the Department of Corrections, the director may create a classification plan for employee positions responsible for providing comprehensive health care and clinical interventions to inmates in a correctional facility, as those terms are defined in Section <xref depth="3" refnumber="26B-4-901">26B-4-901</xref>, that accounts for the specific challenges of providing health care in a correctional facility.</subsection></subsection><subsection number="63A-17-307(4)"><subsection number="63A-17-307(4)(a)">With the approval of the executive director and the governor, the director shall develop and adopt pay plans for each position in classified service.</subsection><subsection number="63A-17-307(4)(b)">The director shall design each pay plan to achieve, to the degree that funds permit, comparability of state salary ranges to the market using data obtained from private enterprise and other public employment for similar work.</subsection><subsection number="63A-17-307(4)(c)">The director shall adhere to the following in developing each pay plan:<subsection number="63A-17-307(4)(c)(i)">each pay plan shall consist of sufficient salary ranges to:<subsection number="63A-17-307(4)(c)(i)(A)">permit adequate salary differential among the various classes of positions in the classification plan; and</subsection><subsection number="63A-17-307(4)(c)(i)(B)">reflect the normal growth and productivity potential of employees in that class.</subsection></subsection><subsection number="63A-17-307(4)(c)(ii)">The director shall issue rules for the administration of pay plans.</subsection></subsection><subsection number="63A-17-307(4)(d)">The establishing of a salary range is a nondelegable activity and is not appealable under the grievance procedures of <xref depth="2" refnumber="63A-17-6" start="2">Part 6, Grievance Provisions</xref>, <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, or otherwise.</subsection><subsection number="63A-17-307(4)(e)">The director shall make rules, accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, providing for:<subsection number="63A-17-307(4)(e)(i)">agency approved salary adjustments within approved salary ranges, including an administrative salary adjustment; and</subsection><subsection number="63A-17-307(4)(e)(ii)">structure adjustments that modify salary ranges, including a cost of living adjustment or market comparability adjustment.</subsection></subsection></subsection><subsection number="63A-17-307(5)"><subsection number="63A-17-307(5)(a)">On or before October 31 of each year, the director shall submit an annual compensation plan to the executive director and the governor for consideration in the executive budget and to the State Employee Benefits Advisory Commission created in Section <xref depth="3" refnumber="63C-31-102" start="0">63C-31-102</xref>.</subsection><subsection number="63A-17-307(5)(b)">The plan described in Subsection <xref depth="4" refnumber="63A-17-307(5)(a)" start="0">(5)(a)</xref> may include recommendations, including:<subsection number="63A-17-307(5)(b)(i)">salary increases that generally affect employees, including a general increase or merit increase;</subsection><subsection number="63A-17-307(5)(b)(ii)">salary increases that address compensation issues unique to an agency or occupation;</subsection><subsection number="63A-17-307(5)(b)(iii)">structure adjustments, including a cost of living adjustment or market comparability adjustment; or</subsection><subsection number="63A-17-307(5)(b)(iv)">changes to employee benefits.</subsection></subsection><subsection number="63A-17-307(5)(c)"><subsection number="63A-17-307(5)(c)(i)"><subsection number="63A-17-307(5)(c)(i)(A)">Subject to Subsection <xref depth="4" refnumber="63A-17-307(5)(c)(i)(B)" start="0">(5)(c)(i)(B)</xref> or <xref depth="4" refnumber="63A-17-307(5)(c)(i)(C)" start="0">(C)</xref>, the director shall incorporate the results of a salary survey of a reasonable cross section of comparable positions in private and public employment in the state into the annual compensation plan.</subsection><subsection number="63A-17-307(5)(c)(i)(B)">The salary survey for a law enforcement officer, as defined in Section <xref depth="3" refnumber="53-13-103" start="0">53-13-103</xref>, a correctional officer, as defined in Section <xref depth="3" refnumber="53-13-104" start="0">53-13-104</xref>, or a dispatcher, as defined in Section <xref depth="3" refnumber="53-6-102" start="0">53-6-102</xref>, shall at minimum include the three largest political subdivisions and all state law enforcement agencies that employ, respectively, comparable positions.</subsection><subsection number="63A-17-307(5)(c)(i)(C)">The salary survey for an examiner or supervisor described in <xref depth="2" refnumber="7-1-2" start="0">Title 7, Chapter 1, Part 2, Department of Financial Institutions</xref>, shall at minimum include the Federal Deposit Insurance Corporation, Federal Reserve, and National Credit Union Administration.</subsection></subsection><subsection number="63A-17-307(5)(c)(ii)">The director may cooperate with or participate in any survey conducted by other public and private employers.</subsection><subsection number="63A-17-307(5)(c)(iii)">The director shall obtain information for the purpose of constructing the survey from the Division of Workforce Information and Payment Services and shall include employer name, number of persons employed by the employer, employer contact information and job titles, county code, and salary if available.</subsection><subsection number="63A-17-307(5)(c)(iv)">The division shall acquire and protect the needed records in compliance with the provisions of Section <xref depth="3" refnumber="35A-4-312" start="0">35A-4-312</xref>.</subsection></subsection><subsection number="63A-17-307(5)(d)">The director may incorporate any other relevant information in the plan described in Subsection <xref depth="4" refnumber="63A-17-307(5)(a)" start="0">(5)(a)</xref>, including information on staff turnover, recruitment data, or external market trends.</subsection><subsection number="63A-17-307(5)(e)">The director shall:<subsection number="63A-17-307(5)(e)(i)">establish criteria to assure the adequacy and accuracy of data used to make recommendations described in this Subsection <xref depth="4" refnumber="63A-17-307(5)" start="0">(5)</xref>; and</subsection><subsection number="63A-17-307(5)(e)(ii)">when preparing recommendations use accepted methodologies and techniques similar to and consistent with those used in the private sector.</subsection></subsection><subsection number="63A-17-307(5)(f)"><subsection number="63A-17-307(5)(f)(i)">Upon request and subject to Subsection <xref depth="4" refnumber="63A-17-307(5)(f)(ii)" start="0">(5)(f)(ii)</xref>, the division shall make available foundational information used by the division or director in the drafting of a plan described in Subsection <xref depth="4" refnumber="63A-17-307(5)(a)" start="0">(5)(a)</xref>, including:<subsection number="63A-17-307(5)(f)(i)(A)">demographic and labor market information;</subsection><subsection number="63A-17-307(5)(f)(i)(B)">information on employee turnover;</subsection><subsection number="63A-17-307(5)(f)(i)(C)">salary information;</subsection><subsection number="63A-17-307(5)(f)(i)(D)">information on recruitment; and</subsection><subsection number="63A-17-307(5)(f)(i)(E)">geographic data.</subsection></subsection><subsection number="63A-17-307(5)(f)(ii)">The division may not provide under Subsection <xref depth="4" refnumber="63A-17-307(5)(f)(i)" start="0">(5)(f)(i)</xref> information or other data that is proprietary or otherwise protected under the terms of a contract or by law.</subsection></subsection><subsection number="63A-17-307(5)(g)">The governor shall:<subsection number="63A-17-307(5)(g)(i)">consider salary and structure adjustments recommended under Subsection <xref depth="4" refnumber="63A-17-307(5)(b)" start="0">(5)(b)</xref> in preparing the executive budget and shall recommend the method of distributing the adjustments;</subsection><subsection number="63A-17-307(5)(g)(ii)">submit compensation recommendations to the Legislature; and</subsection><subsection number="63A-17-307(5)(g)(iii)">support the recommendation with schedules indicating the cost to individual departments and the source of funds.</subsection></subsection><subsection number="63A-17-307(5)(h)">If funding is approved by the Legislature in a general appropriations act, the adjustments take effect on the July 1 following the enactment unless otherwise indicated.</subsection></subsection><subsection number="63A-17-307(6)"><subsection number="63A-17-307(6)(a)">The director shall make rules, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, for the granting of incentive awards, including awards for cost saving actions, awards for commendable actions by an employee, or a market-based award to attract or retain employees.</subsection><subsection number="63A-17-307(6)(b)">An agency may not grant a market-based award unless the award is previously approved by the division.</subsection><subsection number="63A-17-307(6)(c)">In accordance with Subsection <xref depth="4" refnumber="63A-17-307(6)(b)" start="0">(6)(b)</xref>, an agency requesting the division's approval of a market-based award shall submit a request and documentation, subject to Subsection <xref depth="4" refnumber="63A-17-307(6)(d)" start="0">(6)(d)</xref>, to the division.</subsection><subsection number="63A-17-307(6)(d)">In the documentation required in Subsection <xref depth="4" refnumber="63A-17-307(6)(c)" start="0">(6)(c)</xref>, the requesting agency shall identify for the division:<subsection number="63A-17-307(6)(d)(i)">any benefit the market-based award would provide for the agency, including:<subsection number="63A-17-307(6)(d)(i)(A)">budgetary advantages; or</subsection><subsection number="63A-17-307(6)(d)(i)(B)">recruitment advantages;</subsection></subsection><subsection number="63A-17-307(6)(d)(ii)">a mission critical need to attract or retain unique or hard to find skills in the market; or</subsection><subsection number="63A-17-307(6)(d)(iii)">any other advantage the agency would gain through the utilization of a market-based award.</subsection></subsection></subsection><subsection number="63A-17-307(7)"><subsection number="63A-17-307(7)(a)">The director shall regularly evaluate the total compensation program of state employees in the classified service.</subsection><subsection number="63A-17-307(7)(b)">The division shall determine if employee benefits are comparable to those offered by other private and public employers using information from:<subsection number="63A-17-307(7)(b)(i)">a study conducted by a third-party consultant; or</subsection><subsection number="63A-17-307(7)(b)(ii)">the most recent edition of a nationally recognized benefits survey.</subsection></subsection></subsection></section></part><part number="63A-17-4"><catchline>Payroll</catchline><section number="63A-17-401"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Examination of payrolls and certification of employee eligibility by the director.</catchline><subsection number="63A-17-401(1)"> The director may examine payrolls at any time to determine conformity with this chapter and administrative rules.</subsection><subsection number="63A-17-401(2)"> No new employee shall be hired in a position covered by this chapter, and no employee shall be changed in pay, title or status, nor shall any employee be paid unless certified by the director as eligible under the provisions of or rules made pursuant to this chapter.</subsection></section><section number="63A-17-402"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Division provides payroll services to executive branch agencies -- Report.</catchline><subsection number="63A-17-402(1)"> As used in this section: <subsection number="63A-17-402(1)(a)"><subsection number="63A-17-402(1)(a)(i)"> "Executive branch entity" means a department, division, agency, board, or office within the executive branch of state government that employs a person who is paid through the central payroll system developed by the Division of Finance as of December 31, 2011.</subsection><subsection number="63A-17-402(1)(a)(ii)"> "Executive branch entity" does not include: <subsection number="63A-17-402(1)(a)(ii)(A)"> the Office of the Attorney General;</subsection><subsection number="63A-17-402(1)(a)(ii)(B)"> the Office of the State Treasurer;</subsection><subsection number="63A-17-402(1)(a)(ii)(C)"> the Office of the State Auditor;</subsection><subsection number="63A-17-402(1)(a)(ii)(D)"> the Department of Transportation;</subsection><subsection number="63A-17-402(1)(a)(ii)(E)"> the Division of Technology Services;</subsection><subsection number="63A-17-402(1)(a)(ii)(F)"> the Department of Public Safety;</subsection><subsection number="63A-17-402(1)(a)(ii)(G)"> the Department of Natural Resources; or</subsection><subsection number="63A-17-402(1)(a)(ii)(H)"> the Utah Schools for the Deaf and the Blind.</subsection></subsection></subsection><subsection number="63A-17-402(1)(b)"><subsection number="63A-17-402(1)(b)(i)"> "Payroll services" means using the central payroll system as directed by the Division of Finance to: <subsection number="63A-17-402(1)(b)(i)(A)"> enter and validate payroll reimbursements, which include reimbursements for mileage, a service award, and other wage types;</subsection><subsection number="63A-17-402(1)(b)(i)(B)"> calculate, process, and validate a retirement;</subsection><subsection number="63A-17-402(1)(b)(i)(C)"> enter a leave adjustment; and</subsection><subsection number="63A-17-402(1)(b)(i)(D)"> certify payroll by ensuring an entry complies with a rule or policy adopted by the department or the Division of Finance.</subsection></subsection><subsection number="63A-17-402(1)(b)(ii)"> "Payroll services" does not mean: <subsection number="63A-17-402(1)(b)(ii)(A)"> a function related to payroll that is performed by an employee of the Division of Finance;</subsection><subsection number="63A-17-402(1)(b)(ii)(B)"> a function related to payroll that is performed by an executive branch agency on behalf of a person who is not an employee of the executive branch agency;</subsection><subsection number="63A-17-402(1)(b)(ii)(C)"> the entry of time worked by an executive branch agency employee into the central payroll system; or</subsection><subsection number="63A-17-402(1)(b)(ii)(D)"> approval or verification by a supervisor or designee of the entry of time worked.</subsection></subsection></subsection></subsection><subsection number="63A-17-402(2)"> The division shall provide payroll services to all executive branch entities.</subsection><subsection number="63A-17-402(3)"> After September 19, 2012, an executive branch entity, other than the division or the Division of Finance, may not create a full-time equivalent position or part-time position, or request an appropriation to fund a full-time equivalent position or part-time position for the purpose of providing payroll services to the entity.</subsection></section><section number="63A-17-403"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Employee cost disclosure.</catchline><tab/>The Division of Finance shall, at least annually, plainly disclose to all state employees the costs of compensation and benefits that are paid by the state in dollar figures.</section></part><part number="63A-17-5"><catchline>Hours and Leave</catchline><section number="63A-17-501"><histories><history>Enacted by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this part:<subsection number="63A-17-501(1)"> "Continuing medical and life insurance benefits" means the state provided policy of medical insurance and the state provided portion of a policy of life insurance, each offered at the same: <subsection number="63A-17-501(1)(a)"> benefit level and the same proportion of state/member participation in the total premium costs as an active member as defined in Section <xref depth="3" refnumber="49-11-102" start="0">49-11-102</xref>; and</subsection><subsection number="63A-17-501(1)(b)"> coverage level for a member, two person, or family policy as provided to the member at the time of retirement.</subsection></subsection><subsection number="63A-17-501(2)"> "Converted sick leave" means leave that has been converted from unused sick leave in accordance with Section <xref depth="3" refnumber="63A-17-506" start="0">63A-17-506</xref> which may be used by an employee in the same manner as: <subsection number="63A-17-501(2)(a)"> annual leave;</subsection><subsection number="63A-17-501(2)(b)"> sick leave; or</subsection><subsection number="63A-17-501(2)(c)"> unused accumulated sick leave after the employee's retirement for the purchase of continuing medical and life insurance benefits under Sections <xref depth="3" refnumber="63A-17-507" start="0">63A-17-507</xref>, <xref depth="3" refnumber="63A-17-508" start="0">63A-17-508</xref>, and <xref depth="3" refnumber="63A-17-804" start="0">63A-17-804</xref>.</subsection></subsection></section><section number="63A-17-502"><histories><history>Amended by Chapter <modchap sess="2024GS">151</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Overtime policies for state employees.</catchline><subsection number="63A-17-502(1)">As used in this section:<subsection number="63A-17-502(1)(a)">"Accrued overtime hours" means:<subsection number="63A-17-502(1)(a)(i)">for a nonexempt employee, overtime hours earned during a fiscal year that, at the end of the fiscal year, have not been paid and have not been taken as time off by the nonexempt state employee who accrued them; and</subsection><subsection number="63A-17-502(1)(a)(ii)">for an exempt employee, overtime hours earned during an overtime year.</subsection></subsection><subsection number="63A-17-502(1)(b)">"Appointed official" means:<subsection number="63A-17-502(1)(b)(i)">each department executive director and deputy director, each division director, and each member of a board or commission; and</subsection><subsection number="63A-17-502(1)(b)(ii)">any other person employed by a department who is appointed by, or whose appointment is required by law to be approved by, the governor and who:<subsection number="63A-17-502(1)(b)(ii)(A)">is paid a salary by the state; and</subsection><subsection number="63A-17-502(1)(b)(ii)(B)">who exercises managerial, policy-making, or advisory responsibility.</subsection></subsection></subsection><subsection number="63A-17-502(1)(c)">"Department" means, except as otherwise provided in this section, the Department of Government Operations, the Department of Corrections, the Department of Financial Institutions, the Department of Alcoholic Beverage Services, the Insurance Department, the Public Service Commission, the Labor Commission, the Department of Agriculture and Food, the Department of Human Services, the Department of Natural Resources, the Department of Transportation, the Department of Commerce, the Department of Workforce Services, the State Tax Commission, the Department of Cultural and Community Engagement, the Department of Health, the National Guard, the Department of Environmental Quality, the Department of Public Safety, the Commission on Criminal and Juvenile Justice, all merit employees except attorneys in the Office of the Attorney General, merit employees in the Office of the State Treasurer, merit employees in the Office of the State Auditor, Department of Veterans and Military Affairs, and the Board of Pardons and Parole.</subsection><subsection number="63A-17-502(1)(d)">"Elected official" means any person who is an employee of the state because the person was elected by the registered voters of Utah to a position in state government.</subsection><subsection number="63A-17-502(1)(e)">"Exempt employee" means a state employee who is exempt as defined by the FLSA.</subsection><subsection number="63A-17-502(1)(f)">"FLSA" means the Fair Labor Standards Act of 1978, 29 U.S.C. Sec. 201 et seq.</subsection><subsection number="63A-17-502(1)(g)">"FLSA agreement" means the agreement authorized by the FLSA by which a nonexempt employee elects the form of compensation the nonexempt employee will receive for overtime.</subsection><subsection number="63A-17-502(1)(h)">"Nonexempt employee" means a state employee who is nonexempt as defined by the division applying FLSA requirements.</subsection><subsection number="63A-17-502(1)(i)">"Overtime" means actual time worked in excess of an employee's defined work period.</subsection><subsection number="63A-17-502(1)(j)">"Overtime year" means the year determined by a department under Subsection (5)(b) at the end of which an exempt employee's accrued overtime lapses.</subsection><subsection number="63A-17-502(1)(k)">"State employee" means every person employed by a department who is not:<subsection number="63A-17-502(1)(k)(i)">an appointed official;</subsection><subsection number="63A-17-502(1)(k)(ii)">an elected official; or</subsection><subsection number="63A-17-502(1)(k)(iii)">a member of a board or commission who is paid only for per diem or travel expenses.</subsection></subsection><subsection number="63A-17-502(1)(l)">"Uniform annual date" means the date when an exempt employee's accrued overtime lapses.</subsection><subsection number="63A-17-502(1)(m)">"Work period" means:<subsection number="63A-17-502(1)(m)(i)">for a nonexempt employee, except a nonexempt law enforcement or hospital employee, a consecutive seven day, 24 hour work period of 40 hours;</subsection><subsection number="63A-17-502(1)(m)(ii)">for an exempt employee, a 14 day, 80 hour payroll cycle;</subsection><subsection number="63A-17-502(1)(m)(iii)">for a nonexempt hospital employee, the period the division establishes by rule according to the requirements of the FLSA; or</subsection><subsection number="63A-17-502(1)(m)(iv)">for a nonexempt law enforcement employee as defined in the FLSA:<subsection number="63A-17-502(1)(m)(iv)(A)">who is employed by the Department of Natural Resources, the period the division establishes by rule according to the requirements of the FLSA; or</subsection><subsection number="63A-17-502(1)(m)(iv)(B)">who is employed by a department other than the Department of Natural Resources, the period the division establishes by rule in accordance with Subsection (2).</subsection></subsection></subsection></subsection><subsection number="63A-17-502(2)">Except for the Department of Natural Resources, the division shall require each department employing a nonexempt law enforcement employee to designate one of the following work periods applicable to that employee:<subsection number="63A-17-502(2)(a)">80 hours in a 14 consecutive day payroll cycle; or</subsection><subsection number="63A-17-502(2)(b)">160 hours in a 28 consecutive day payroll cycle.</subsection></subsection><subsection number="63A-17-502(3)">Each department shall compensate each state employee who works overtime by complying with the requirements of this section.</subsection><subsection number="63A-17-502(4)"><subsection number="63A-17-502(4)(a)">Each department shall negotiate and obtain a signed FLSA agreement from each nonexempt employee.</subsection><subsection number="63A-17-502(4)(b)">In the FLSA agreement, the nonexempt employee shall elect either to be compensated for overtime by:<subsection number="63A-17-502(4)(b)(i)">taking time off work at the rate of one and one-half hour off for each overtime hour worked; or</subsection><subsection number="63A-17-502(4)(b)(ii)">being paid for the overtime worked at the rate of one and one-half times the employee's regular hourly wage.</subsection></subsection><subsection number="63A-17-502(4)(c)">A nonexempt employee who elects to take time off under this Subsection (4) shall be paid for any overtime worked in excess of the cap established by the division.</subsection><subsection number="63A-17-502(4)(d)">Before working any overtime, a nonexempt employee shall obtain authorization to work overtime from the employee's immediate supervisor.</subsection><subsection number="63A-17-502(4)(e)">Each department shall:<subsection number="63A-17-502(4)(e)(i)">for an employee who elects to be compensated with time off for overtime, allow overtime earned during a fiscal year to be accumulated; and</subsection><subsection number="63A-17-502(4)(e)(ii)">for an employee who elects to be paid for overtime worked, pay them for overtime worked in the paycheck for the pay period in which the employee worked the overtime.</subsection></subsection><subsection number="63A-17-502(4)(f)">If a department pays a nonexempt employee for overtime, that department shall charge that payment to that department's budget.</subsection><subsection number="63A-17-502(4)(g)">At the end of each fiscal year, the Division of Finance shall total all the accrued overtime hours for nonexempt employees and charge that total against the appropriate fund or subfund.</subsection></subsection><subsection number="63A-17-502(5)"><subsection number="63A-17-502(5)(a)"><subsection number="63A-17-502(5)(a)(i)">Except as provided in Subsection (5)(a)(ii), each department shall compensate each exempt employee who works overtime by granting the employee time off at the rate of one hour off for each hour of overtime worked.</subsection><subsection number="63A-17-502(5)(a)(ii)">The director of the division may grant limited exceptions to the compensation requirement described in Subsection (5)(a)(i), where work circumstances dictate, by authorizing a department to pay an exempt employee for overtime worked at the employee's regular hourly wage if that department has funds available.</subsection></subsection><subsection number="63A-17-502(5)(b)"><subsection number="63A-17-502(5)(b)(i)">Each department shall:<subsection number="63A-17-502(5)(b)(i)(A)">establish in its written human resource policies a uniform annual date for each division that is at the end of any pay period; and</subsection><subsection number="63A-17-502(5)(b)(i)(B)">communicate the uniform annual date to its employees.</subsection></subsection><subsection number="63A-17-502(5)(b)(ii)">If any department fails to establish a uniform annual date as required by this Subsection (5), the director of the division, in conjunction with the director of the Division of Finance, shall establish the date for that department.</subsection></subsection><subsection number="63A-17-502(5)(c)">The overtime authorized for an exempt employee under this Subsection (5) is not an entitlement, a benefit, or a vested right.</subsection><subsection number="63A-17-502(5)(d)">At the end of the overtime year, upon transfer to another department at any time, and upon termination, retirement, or other situations where the employee will not return to work before the end of the overtime year:<subsection number="63A-17-502(5)(d)(i)">any of an exempt employee's overtime that is more than the maximum established by division rule lapses; and</subsection><subsection number="63A-17-502(5)(d)(ii)">unless authorized by the director of the division under Subsection (5)(a)(ii), a department may not compensate the exempt employee for that lapsed overtime by paying the employee for the overtime or by granting the employee time off for the lapsed overtime.</subsection></subsection><subsection number="63A-17-502(5)(e)">Before working any overtime, each exempt employee shall obtain authorization to work overtime from the exempt employee's immediate supervisor.</subsection><subsection number="63A-17-502(5)(f)">If a department pays an exempt employee for overtime under authorization from the director of the division, that department shall charge that payment to that department's budget in the pay period earned.</subsection></subsection><subsection number="63A-17-502(6)">The division shall:<subsection number="63A-17-502(6)(a)">ensure that the provisions of the FLSA and this section are implemented throughout state government;</subsection><subsection number="63A-17-502(6)(b)">determine, for each state employee, whether the employee is exempt, nonexempt, law enforcement, or has some other status under the FLSA;</subsection><subsection number="63A-17-502(6)(c)">in coordination with modifications to the systems operated by the Division of Finance, make rules, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act:<subsection number="63A-17-502(6)(c)(i)">establishing procedures for recording overtime worked that comply with FLSA requirements;</subsection><subsection number="63A-17-502(6)(c)(ii)">establishing requirements governing overtime worked while traveling and procedures for recording that overtime that comply with FLSA requirements;</subsection><subsection number="63A-17-502(6)(c)(iii)">establishing requirements governing overtime worked if the employee is "on call" and procedures for recording that overtime that comply with FLSA requirements;</subsection><subsection number="63A-17-502(6)(c)(iv)">establishing requirements governing overtime worked while an employee is being trained and procedures for recording that overtime that comply with FLSA requirements;</subsection><subsection number="63A-17-502(6)(c)(v)">subject to the FLSA and Subsection (2), establishing the maximum number of hours that a nonexempt employee may accrue before a department is required to pay the employee for the overtime worked;</subsection><subsection number="63A-17-502(6)(c)(vi)">subject to the FLSA, establishing the maximum number of overtime hours for an exempt employee that do not lapse; and</subsection><subsection number="63A-17-502(6)(c)(vii)">establishing procedures for adjudicating appeals of an FLSA determination made by the division as required by this section;</subsection></subsection><subsection number="63A-17-502(6)(d)">monitor departments for compliance with the FLSA; and</subsection><subsection number="63A-17-502(6)(e)">recommend to the Legislature and the governor any statutory changes necessary because of federal government action.</subsection></subsection><subsection number="63A-17-502(7)"><subsection number="63A-17-502(7)(a)">In coordination with the procedures for recording overtime worked established in rule by the division, the Division of Finance shall modify its payroll and human resource systems to accommodate those procedures.</subsection><subsection number="63A-17-502(7)(b)">Notwithstanding the procedures and requirements of Title 63G, Chapter 4, Administrative Procedures Act, Section <xref depth="3" refnumber="63A-17-602">63A-17-602</xref>, and Section <xref depth="3" refnumber="67-19a-301">67-19a-301</xref>, an employee who is aggrieved by the FLSA designation made by the division as required by this section may appeal that determination to the director of the division by following the procedures and requirements established in division rule.</subsection><subsection number="63A-17-502(7)(c)">Upon receipt of an appeal under this section, the director shall notify the executive director of the employee's department that the appeal has been filed.</subsection><subsection number="63A-17-502(7)(d)">If the employee is aggrieved by the decision of the director, the employee shall appeal that determination to the Department of Labor, Wage and Hour Division, according to the procedures and requirements of federal law.</subsection></subsection></section><section number="63A-17-503"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Accumulated annual leave -- Conversion to deferred compensation plan.</catchline><subsection number="63A-17-503(1)"> The division shall implement a program whereby an employee may, upon termination of employment or retirement, elect to convert any unused annual leave into any of the employee's designated deferred compensation accounts that: <subsection number="63A-17-503(1)(a)"> are sponsored by the Utah State Retirement Board; and</subsection><subsection number="63A-17-503(1)(b)"> are qualified under Section 401(k) or Section 457 of the Internal Revenue Code.</subsection></subsection><subsection number="63A-17-503(2)"> Any annual leave converted under Subsection <xref depth="4" refnumber="63A-17-503(1)" start="0">(1)</xref> shall be converted into the employee's deferred compensation account at the employee's pay rate at the time of termination or retirement.</subsection><subsection number="63A-17-503(3)"> No employee may convert hours of accrued annual leave to the extent that any hours so converted would exceed the maximum amount authorized by the Internal Revenue Code for each calendar year.</subsection></section><section number="63A-17-504"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Accumulated annual leave -- Annual conversion to deferred compensation plan.</catchline><subsection number="63A-17-504(1)"> If the Legislature in an annual appropriations act with accompanying intent language specifically authorizes and fully funds the estimated costs of this use, the division shall implement a program that allows an employee, in the approved calendar year, to elect to convert up to 20 hours of annual leave, in whole hour increments not to exceed $250 in value, into any of the employee's designated deferred compensation accounts that: <subsection number="63A-17-504(1)(a)"> are sponsored by the Utah State Retirement Board; and</subsection><subsection number="63A-17-504(1)(b)"> are qualified under Section 401(k) or Section 457 of the Internal Revenue Code.</subsection></subsection><subsection number="63A-17-504(2)"> Any annual leave converted under Subsection <xref depth="4" refnumber="63A-17-504(1)" start="0">(1)</xref> shall be: <subsection number="63A-17-504(2)(a)"> converted into the employee's deferred compensation account at the employee's pay rate at the time of conversion; and</subsection><subsection number="63A-17-504(2)(b)"> calculated in the last pay period of the leave year as determined by the Division of Finance.</subsection></subsection><subsection number="63A-17-504(3)"> An employee may not convert hours of accrued annual leave to the extent that any hours converted would: <subsection number="63A-17-504(3)(a)"> exceed the maximum amount authorized by the Internal Revenue Code for the calendar year; or</subsection><subsection number="63A-17-504(3)(b)"> cause the employee's balance of accumulated annual leave to drop below the maximum accrual limit provided by rule.</subsection></subsection></section><section number="63A-17-505"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Sick leave -- Definitions -- Unused sick days retirement programs -- Rulemaking.</catchline><subsection number="63A-17-505(1)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director shall make rules: <subsection number="63A-17-505(1)(a)"> for the procedures to implement the provisions of this section through Section <xref depth="3" refnumber="63A-17-508" start="0">63A-17-508</xref>; and</subsection><subsection number="63A-17-505(1)(b)"> to establish the maximum number of hours of converted sick leave an employee may accrue.</subsection></subsection><subsection number="63A-17-505(2)"> The Division of Finance shall develop and maintain a system of accounting for employee sick leave and converted sick leave as necessary to implement the provisions of this section through Section <xref depth="3" refnumber="63A-17-508" start="0">63A-17-508</xref>.</subsection></section><section number="63A-17-506"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Converted sick leave.</catchline><tab/>Converted sick leave hours that are not used prior to an employee's retirement date shall be used under the:<subsection number="63A-17-506(1)"> Unused Sick Leave Retirement Option Program I under Section <xref depth="3" refnumber="63A-17-507" start="0">63A-17-507</xref> if earned prior to January 1, 2006, unless the transfer is made under Subsection <xref depth="4" refnumber="63A-17-508(1)(c)" start="0">63A-17-508(1)(c)</xref>; or</subsection><subsection number="63A-17-506(2)"> Unused Sick Leave Retirement Option Program II under Section <xref depth="3" refnumber="63A-17-508" start="0">63A-17-508</xref> if earned on or after January 1, 2006.</subsection></section><section number="63A-17-507"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Unused Sick Leave Retirement Option Program I -- Creation -- Payout upon eligibility for allowance -- Continuing medical and life insurance benefits after retirement.</catchline><subsection number="63A-17-507(1)"><subsection number="63A-17-507(1)(a)"> There is created the "Unused Sick Leave Retirement Option Program I."</subsection><subsection number="63A-17-507(1)(b)"> An agency may offer the Unused Sick Leave Retirement Option Program I to an employee who is eligible to receive a retirement allowance in accordance with <xref depth="0" refnumber="49" start="0">Title 49, Utah State Retirement and Insurance Benefit Act</xref>.</subsection></subsection><subsection number="63A-17-507(2)"> The Unused Sick Leave Retirement Option Program I provides that upon becoming eligible to receive a retirement allowance an employee who was employed by the state prior to January 1, 2006: <subsection number="63A-17-507(2)(a)"> receives a contribution under Subsection <xref depth="4" refnumber="63A-17-507(3)" start="0">(3)</xref> for 25% of the employee's unused accumulated sick leave accrued prior to January 1, 2006, at the employee's rate of pay at the time of retirement; and</subsection><subsection number="63A-17-507(2)(b)"> may purchase additional continuing medical and life insurance benefits in accordance with Subsection <xref depth="4" refnumber="63A-17-507(4)" start="0">(4)</xref>.</subsection></subsection><subsection number="63A-17-507(3)"><subsection number="63A-17-507(3)(a)"> Subject to federal requirements and limitations, the contribution under Subsection <xref depth="4" refnumber="63A-17-507(2)(a)" start="0">(2)(a)</xref> shall be transferred directly to the employee's defined contribution plan qualified under Section 401(k) of the Internal Revenue Code which is sponsored by the Utah State Retirement Board.</subsection><subsection number="63A-17-507(3)(b)"> If the amount calculated under Subsection <xref depth="4" refnumber="63A-17-507(2)(a)" start="0">(2)(a)</xref> exceeds the federal contribution limitations, the employee's unused accumulated sick leave hours representing the excess shall be used for the purchase of continuing medical and life insurance benefits under Subsection <xref depth="4" refnumber="63A-17-507(4)" start="0">(4)</xref>.</subsection></subsection><subsection number="63A-17-507(4)"><subsection number="63A-17-507(4)(a)"> An employee may purchase continuing medical and life insurance benefits, at the rate of one month's coverage per policy for eight hours of unused sick leave remaining after the contribution of unused sick leave under Subsection <xref depth="4" refnumber="63A-17-507(2)(a)" start="0">(2)(a)</xref>.</subsection><subsection number="63A-17-507(4)(b)"> The medical coverage level for member, two person, or family coverage that is provided to the member at the time of retirement is the maximum coverage level available to the member under this program.</subsection><subsection number="63A-17-507(4)(c)"> The purchase of continuing medical and life insurance benefits at the rate provided under Subsection <xref depth="4" refnumber="63A-17-507(4)(a)" start="0">(4)(a)</xref> may be used by the employee to extend coverage:<subsection number="63A-17-507(4)(c)(i)"> until the employee reaches the age of eligibility for Medicare; or</subsection><subsection number="63A-17-507(4)(c)(ii)"> if the employee has reached the age of eligibility for Medicare, continuing medical benefits for the employee's spouse may be purchased until the employee's spouse reaches the age of eligibility for Medicare.</subsection></subsection><subsection number="63A-17-507(4)(d)"> An employee and the employee's spouse who are or who later become eligible for Medicare may purchase Medicare supplemental insurance at the rate of one month's coverage for eight hours of the employee's unused sick leave per person.</subsection></subsection><subsection number="63A-17-507(5)"><subsection number="63A-17-507(5)(a)"> The continuing medical and life insurance benefits purchased by an employee under Subsection <xref depth="4" refnumber="63A-17-507(4)" start="0">(4)</xref>:<subsection number="63A-17-507(5)(a)(i)"> may not be suspended or deferred for future use; and</subsection><subsection number="63A-17-507(5)(a)(ii)"> continues in effect until exhausted.</subsection></subsection><subsection number="63A-17-507(5)(b)"> An employer participating in the Program I benefits under this section may not provide medical or life insurance benefits to a person who is:<subsection number="63A-17-507(5)(b)(i)"> reemployeed after retirement; and</subsection><subsection number="63A-17-507(5)(b)(ii)"> receiving benefits under this section.</subsection></subsection></subsection></section><section number="63A-17-508"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Unused Sick Leave Retirement Program II -- Creation -- Remuneration upon eligibility for allowance -- Medical expense account after retirement.</catchline><subsection number="63A-17-508(1)"><subsection number="63A-17-508(1)(a)"> There is created the "Unused Sick Leave Retirement Program II."</subsection><subsection number="63A-17-508(1)(b)"> An agency shall offer the Unused Sick Leave Retirement Option Program II to an employee who is eligible to receive a retirement allowance in accordance with <xref depth="0" refnumber="49" start="0">Title 49, Utah State Retirement and Insurance Benefit Act</xref>.</subsection><subsection number="63A-17-508(1)(c)"> An employee who is participating in the Unused Sick Leave Retirement Program I under Section <xref depth="3" refnumber="63A-17-507" start="0">63A-17-507</xref> may make a one-time and irrevocable election to transfer all unused sick leave hours which shall include all converted sick leave hours under Section <xref depth="3" refnumber="63A-17-506" start="0">63A-17-506</xref> for use under the Unused Sick Leave Retirement Program II under this section.</subsection></subsection><subsection number="63A-17-508(2)"><subsection number="63A-17-508(2)(a)"> The Unused Sick Leave Retirement Program II provides that upon becoming eligible to receive a retirement allowance an employee employed by the state between January 1, 2006, and January 3, 2014, shall receive remuneration for the employee's unused accumulated sick leave and converted sick leave accrued between January 1, 2006, and January 3, 2014, in accordance with this section as follows:<subsection number="63A-17-508(2)(a)(i)"> subject to federal requirements and limitations, a contribution at the employee's rate of pay at the time of retirement for 25% of the employee's unused accumulated sick leave and converted sick leave shall be transferred directly to the employee's defined contribution plan qualified under Section 401(k) of the Internal Revenue Code which is sponsored by the Utah State Retirement Board; and</subsection><subsection number="63A-17-508(2)(a)(ii)"> participation in a benefit plan that provides for reimbursement for medical expenses using money deposited at the employee's rate of pay at the time of retirement from remaining unused accumulated sick leave and converted sick leave balances.</subsection></subsection><subsection number="63A-17-508(2)(b)"> If the amount calculated under Subsection <xref depth="4" refnumber="63A-17-508(2)(a)(i)" start="0">(2)(a)(i)</xref> exceeds the federal contribution limitations, the amount representing the excess shall be deposited under Subsection <xref depth="4" refnumber="63A-17-508(2)(a)(ii)" start="0">(2)(a)(ii)</xref>.</subsection><subsection number="63A-17-508(2)(c)"> An employee's rate of pay at the time of retirement for purposes of Subsection <xref depth="4" refnumber="63A-17-508(2)(a)(ii)" start="0">(2)(a)(ii)</xref> may not be less than the average rate of pay of state employees who retired in the same retirement system under <xref depth="0" refnumber="49" start="0">Title 49, Utah State Retirement and Insurance Benefit Act</xref>, during the previous calendar year.</subsection></subsection><subsection number="63A-17-508(3)"> The Utah State Retirement Office shall develop and maintain a program to provide a benefit plan that provides for reimbursement for medical expenses under Subsection <xref depth="4" refnumber="63A-17-508(2)(a)(ii)" start="0">(2)(a)(ii)</xref> with money deposited under Subsection <xref depth="4" refnumber="63A-17-508(2)(a)(ii)" start="0">(2)(a)(ii)</xref>.</subsection></section><section number="63A-17-509"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Organ donor leave.</catchline><subsection number="63A-17-509(1)"> An employee who serves as a bone marrow donor shall be granted a paid leave of absence of up to seven days that are necessary for the donation and recovery from the donation.</subsection><subsection number="63A-17-509(2)"> An employee who serves as a donor of a human organ shall be granted a paid leave of absence of up to 30 days that are necessary for the donation and recovery from the donation.</subsection><subsection number="63A-17-509(3)"> In recognition of National Donate Life Month, 2015, created by Proclamation No. 9248, 80 F.R. 18511 (April 1, 2015), the department shall distribute an electronic message to each employee during the month of April publicizing the leave offered under this section.</subsection></section><section number="63A-17-510"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Annual leave -- Definitions -- Previously accrued hours -- Recognition of liability.</catchline><subsection number="63A-17-510(1)"> As used in this section: <subsection number="63A-17-510(1)(a)"><subsection number="63A-17-510(1)(a)(i)"> "Annual leave II" means leave hours an employing agency provides to an employee, beginning on the change date established in Subsection <xref depth="4" refnumber="63A-17-510(2)" start="0">(2)</xref>, as time off from work for personal use without affecting the employee's pay.</subsection><subsection number="63A-17-510(1)(a)(ii)"> "Annual leave II" does not include: <subsection number="63A-17-510(1)(a)(ii)(A)"> legal holidays under Section <xref depth="3" refnumber="63G-1-301" start="0">63G-1-301</xref>;</subsection><subsection number="63A-17-510(1)(a)(ii)(B)"> time off as compensation for actual time worked in excess of an employee's defined work period;</subsection><subsection number="63A-17-510(1)(a)(ii)(C)"> sick leave;</subsection><subsection number="63A-17-510(1)(a)(ii)(D)"> paid or unpaid administrative leave; or</subsection><subsection number="63A-17-510(1)(a)(ii)(E)"> other paid or unpaid leave from work provided by state statute, administrative rule, or by federal law or regulation.</subsection></subsection></subsection><subsection number="63A-17-510(1)(b)"> "Change date" means the date established by the Division of Finance under Subsection <xref depth="4" refnumber="63A-17-510(2)" start="0">(2)</xref> when annual leave II begins for a state agency.</subsection></subsection><subsection number="63A-17-510(2)"> In accordance with the <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the Division of Finance shall establish a date that is no later than January 2, 2016, when a state agency shall offer annual leave II in lieu of annual leave to an employee who is eligible to receive paid leave.</subsection><subsection number="63A-17-510(3)"> An employing agency shall allow an employee who has an unused balance of accrued annual leave before the change date, to use the annual leave under the same rules that applied to the leave on the change date.</subsection><subsection number="63A-17-510(4)"><subsection number="63A-17-510(4)(a)"> At the time of employee accrual of annual leave II, an employing agency shall set aside the cost of each hour of annual leave II for each eligible employee in an amount determined in accordance with rules made by the Division of Finance.</subsection><subsection number="63A-17-510(4)(b)"> The rules made under Subsection <xref depth="4" refnumber="63A-17-510(4)(a)" start="0">(4)(a)</xref> shall consider:<subsection number="63A-17-510(4)(b)(i)"> the employee hourly rate of pay;</subsection><subsection number="63A-17-510(4)(b)(ii)"> applicable employer paid taxes that would be required if the employee was paid for the annual leave II instead of using it for time off;</subsection><subsection number="63A-17-510(4)(b)(iii)"> other applicable employer paid benefits; and</subsection><subsection number="63A-17-510(4)(b)(iv)"> adjustments due to employee hourly rate changes, including the effect on accrued annual leave II balances.</subsection></subsection><subsection number="63A-17-510(4)(c)"> The Division of Finance shall provide that the amount of costs set aside under Subsection <xref depth="4" refnumber="63A-17-510(4)(a)" start="0">(4)(a)</xref> and deposited into the fund increase by at least the projected increase in annual leave liability for that year, until the year-end trust fund balances are reached as required under Subsection <xref depth="4" refnumber="67-19f-201(3)(b)" start="0">67-19f-201(3)(b)</xref>.</subsection></subsection><subsection number="63A-17-510(5)"> The cost set aside under Subsection <xref depth="4" refnumber="63A-17-510(4)" start="0">(4)</xref> shall be deposited by the Division of Finance into the State Employees' Annual Leave Trust Fund created in Section <xref depth="3" refnumber="67-19f-201" start="0">67-19f-201</xref>.</subsection><subsection number="63A-17-510(6)"> For annual leave hours accrued before the change date, an employing agency shall continue to comply with the Division of Finance requirements for contributions to the termination pool.</subsection><subsection number="63A-17-510(7)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>: <subsection number="63A-17-510(7)(a)"> the division shall make rules for the accrual and use of annual leave II provided under this section; and</subsection><subsection number="63A-17-510(7)(b)"> the Division of Finance shall make rules for the set aside provisions under Subsections <xref depth="4" refnumber="63A-17-510(4)" start="0">(4)</xref> and <xref depth="4" refnumber="63A-17-510(5)" start="0">(5)</xref>.</subsection></subsection></section><section number="63A-17-511"><histories><history>Amended by Chapter <modchap sess="2024GS">396</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Parental leave -- Postpartum recovery leave.</catchline><subsection number="63A-17-511(1)">As used in this section:<subsection number="63A-17-511(1)(a)">"Child" means an individual who is younger than 18 years old.</subsection><subsection number="63A-17-511(1)(b)">"Parental leave" means leave hours a state employer provides to a parental leave eligible employee to bond with a child or, in the case of a guardianship appointment, an incapacitated adult.</subsection><subsection number="63A-17-511(1)(c)">"Parental leave eligible employee" means an employee who, on the date an event described in Subsections (2)(a)(i)(A) through (D) occurs:<subsection number="63A-17-511(1)(c)(i)">is an employee of a state employer;</subsection><subsection number="63A-17-511(1)(c)(ii)">is in a position that receives retirement benefits under Title 49, Utah State Retirement and Insurance Benefit Act;</subsection><subsection number="63A-17-511(1)(c)(iii)">accrues paid leave benefits that can be used in the current and future calendar years;</subsection><subsection number="63A-17-511(1)(c)(iv)">is not reemployed as defined in Section <xref depth="3" refnumber="49-11-1202">49-11-1202</xref>; </subsection><subsection number="63A-17-511(1)(c)(v)">is assuming a parental role with respect to the child or the incapacitated adult for which parental leave is requested; and</subsection><subsection number="63A-17-511(1)(c)(vi)"><subsection number="63A-17-511(1)(c)(vi)(A)">is the child's biological parent;</subsection><subsection number="63A-17-511(1)(c)(vi)(B)">is the spouse of the person who gave birth to the child; </subsection><subsection number="63A-17-511(1)(c)(vi)(C)">is the adoptive parent of the child, unless the employee is the spouse of the pre-existing parent;</subsection><subsection number="63A-17-511(1)(c)(vi)(D)">is the intended parent of the child and the child is born under a validated gestational agreement in accordance with Title 78B, Chapter 15, Part 8, Gestational Agreement;</subsection><subsection number="63A-17-511(1)(c)(vi)(E)">is appointed the legal guardian of the child or the incapacitated adult; or</subsection><subsection number="63A-17-511(1)(c)(vi)(F)">is the foster parent of the child.</subsection></subsection></subsection><subsection number="63A-17-511(1)(d)">"Postpartum recovery leave" means leave hours a state employer provides to a postpartum recovery leave eligible employee to recover from childbirth that occurs at 20 weeks or greater gestation.</subsection><subsection number="63A-17-511(1)(e)">"Retaliatory action" means to do any of the following to an employee:<subsection number="63A-17-511(1)(e)(i)">dismiss the employee;</subsection><subsection number="63A-17-511(1)(e)(ii)">reduce the employee's compensation;</subsection><subsection number="63A-17-511(1)(e)(iii)">fail to increase the employee's compensation by an amount that the employee is otherwise entitled to or was promised;</subsection><subsection number="63A-17-511(1)(e)(iv)">fail to promote the employee if the employee would have otherwise been promoted; or</subsection><subsection number="63A-17-511(1)(e)(v)">threaten to take an action described in Subsections (1)(e)(i) through (iv).</subsection></subsection><subsection number="63A-17-511(1)(f)">"Postpartum recovery leave eligible employee" means an employee who:<subsection number="63A-17-511(1)(f)(i)">is in a position that receives retirement benefits under Title 49, Utah State Retirement and Insurance Benefit Act;</subsection><subsection number="63A-17-511(1)(f)(ii)">accrues paid leave benefits that can be used in the current and future calendar years;</subsection><subsection number="63A-17-511(1)(f)(iii)">is not reemployed as defined in Section <xref depth="3" refnumber="49-11-1202">49-11-1202</xref>; and</subsection><subsection number="63A-17-511(1)(f)(iv)">gives birth to a child.</subsection></subsection><subsection number="63A-17-511(1)(g)"><subsection number="63A-17-511(1)(g)(i)">"State employer" means:<subsection number="63A-17-511(1)(g)(i)(A)">a state executive branch agency, including the State Tax Commission, the National Guard, and the Board of Pardons and Parole;</subsection><subsection number="63A-17-511(1)(g)(i)(B)">the legislative branch of the state; or</subsection><subsection number="63A-17-511(1)(g)(i)(C)">the judicial branch of the state.</subsection></subsection><subsection number="63A-17-511(1)(g)(ii)">"State employer" does not include:<subsection number="63A-17-511(1)(g)(ii)(A)">an institute of higher education;</subsection><subsection number="63A-17-511(1)(g)(ii)(B)">the Utah Board of Higher Education;</subsection><subsection number="63A-17-511(1)(g)(ii)(C)">an independent entity as defined in Section <xref depth="3" refnumber="63E-1-102">63E-1-102</xref>;</subsection><subsection number="63A-17-511(1)(g)(ii)(D)">the Attorney General's Office;</subsection><subsection number="63A-17-511(1)(g)(ii)(E)">the State Auditor's Office; or</subsection><subsection number="63A-17-511(1)(g)(ii)(F)">the State Treasurer's Office.</subsection></subsection></subsection><subsection number="63A-17-511(1)(h)">"Qualified employee" means:<subsection number="63A-17-511(1)(h)(i)">a parental leave eligible employee; or</subsection><subsection number="63A-17-511(1)(h)(ii)">a postpartum leave eligible employee.</subsection></subsection></subsection><subsection number="63A-17-511(2)"><subsection number="63A-17-511(2)(a)">Except as provided in Subsections (4) and (5), a state employer shall:<subsection number="63A-17-511(2)(a)(i)">allow a parental leave eligible employee to use up to three work weeks of paid parental leave for:<subsection number="63A-17-511(2)(a)(i)(A)">the birth of the parental leave eligible employee's child;</subsection><subsection number="63A-17-511(2)(a)(i)(B)">the adoption of a child; </subsection><subsection number="63A-17-511(2)(a)(i)(C)">the appointment of legal guardianship of a child or incapacitated adult; or</subsection><subsection number="63A-17-511(2)(a)(i)(D)">the placement of a foster child in the parental leave eligible employee's care; and</subsection></subsection><subsection number="63A-17-511(2)(a)(ii)">allow a postpartum recovery leave eligible employee to use up to three work weeks of paid postpartum recovery leave for recovery from childbirth.</subsection></subsection><subsection number="63A-17-511(2)(b)">A state employer shall allow a qualified employee who is part-time or who works in excess of a 40-hour work week or its equivalent to use the amount of parental leave or postpartum recovery leave available to the qualified employee under this section on a pro rata basis as adopted by rule by the division under Subsection (12).</subsection></subsection><subsection number="63A-17-511(3)"><subsection number="63A-17-511(3)(a)">Parental leave described in Subsection (2)(a)(i):<subsection number="63A-17-511(3)(a)(i)">may not be used before the day on which:<subsection number="63A-17-511(3)(a)(i)(A)">the parental leave eligible employee's child is born;</subsection><subsection number="63A-17-511(3)(a)(i)(B)">the parental leave eligible employee adopts a child; </subsection><subsection number="63A-17-511(3)(a)(i)(C)">the parental leave eligible employee is appointed legal guardian of a child or incapacitated adult; or</subsection><subsection number="63A-17-511(3)(a)(i)(D)">a foster child is placed in the parental leave eligible employee's care.</subsection></subsection><subsection number="63A-17-511(3)(a)(ii)">may not be used more than six months after the date described in Subsection (3)(a)(i);</subsection><subsection number="63A-17-511(3)(a)(iii)">may not be used intermittently, unless:<subsection number="63A-17-511(3)(a)(iii)(A)">by mutual written agreement between the state employer and the parental leave eligible employee; or</subsection><subsection number="63A-17-511(3)(a)(iii)(B)">a health care provider certifies that intermittent leave is medically necessary due to a serious health condition of the child;</subsection></subsection><subsection number="63A-17-511(3)(a)(iv)">runs concurrently with any leave authorized under the Family and Medical Leave Act of 1993, 29 U.S.C. Sec. 2601 et seq.; and</subsection><subsection number="63A-17-511(3)(a)(v)">runs consecutively to postpartum recovery leave.</subsection></subsection><subsection number="63A-17-511(3)(b)">The amount of parental leave authorized under Subsection (2)(a)(i) does not increase if a parental leave eligible employee:<subsection number="63A-17-511(3)(b)(i)">has more than one child born from the same pregnancy;</subsection><subsection number="63A-17-511(3)(b)(ii)">adopts more than one child; </subsection><subsection number="63A-17-511(3)(b)(iii)">has more than one foster child placed in the parental leave eligible employee's care; or</subsection><subsection number="63A-17-511(3)(b)(iv)">is appointed legal guardian of more than one child or incapacitated adult.</subsection></subsection><subsection number="63A-17-511(3)(c)">A parental leave eligible employee may not use more than three work weeks of paid parental leave within a single 12-month period, regardless of whether during that 12-month period the parental leave eligible employee:<subsection number="63A-17-511(3)(c)(i)">becomes the parent of more than one child;</subsection><subsection number="63A-17-511(3)(c)(ii)">adopts more than one child; </subsection><subsection number="63A-17-511(3)(c)(iii)">has more than one foster child placed in the parental leave eligible employee's care; or</subsection><subsection number="63A-17-511(3)(c)(iv)">is appointed legal guardian of more than one child or incapacitated adult.</subsection></subsection></subsection><subsection number="63A-17-511(4)"><subsection number="63A-17-511(4)(a)">Postpartum recovery leave described in Subsection (2)(a)(ii):<subsection number="63A-17-511(4)(a)(i)">shall be used starting on the day on which the postpartum recovery leave eligible employee gives birth, unless a health care provider certifies that an earlier start date is medically necessary;</subsection><subsection number="63A-17-511(4)(a)(ii)">shall be used in a single continuous period, unless otherwise authorized in writing by the director of the division;</subsection><subsection number="63A-17-511(4)(a)(iii)">runs concurrently with any leave authorized under the Family and Medical Leave Act of 1993, 29 U.S.C. Sec. 2601 et seq.; and</subsection><subsection number="63A-17-511(4)(a)(iv)">runs consecutively to parental leave.</subsection></subsection><subsection number="63A-17-511(4)(b)">The amount of postpartum recovery leave authorized under Subsection (2)(a)(ii) does not increase if a postpartum recovery leave eligible employee has more than one child born from the same pregnancy.</subsection></subsection><subsection number="63A-17-511(5)"><subsection number="63A-17-511(5)(a)">Except as provided in Subsection (5)(b), a qualified employee shall give the state employer notice at least 30 days before the day on which the qualified employee plans to:<subsection number="63A-17-511(5)(a)(i)">begin using parental leave or postpartum recovery leave under this section; and</subsection><subsection number="63A-17-511(5)(a)(ii)">stop using postpartum recovery leave under this section.</subsection></subsection><subsection number="63A-17-511(5)(b)">If circumstances beyond the qualified employee's control prevent the qualified employee from giving notice in accordance with Subsection (5)(a), the qualified employee shall give each notice described in Subsection (5)(a) as soon as reasonably practicable.</subsection></subsection><subsection number="63A-17-511(6)">Except as provided in Subsections (3)(a)(iv) and (4)(a)(iii), a state employer may not charge parental leave or postpartum recovery leave under this section against sick, annual, compensatory, excess, or other leave a qualified employee is entitled to.</subsection><subsection number="63A-17-511(7)">A state employer may not compensate a qualified employee for any unused parental leave or postpartum recovery leave upon termination of employment.</subsection><subsection number="63A-17-511(8)"><subsection number="63A-17-511(8)(a)">Following the expiration of a qualified employee's parental leave or postpartum recovery leave under this section, the state employer shall ensure that the qualified employee may return to:<subsection number="63A-17-511(8)(a)(i)">the position that the qualified employee held before using parental leave or postpartum recovery leave; or</subsection><subsection number="63A-17-511(8)(a)(ii)">a position within the state employer that is equivalent in seniority, status, benefits, and pay to the position that the qualified employee held before using parental leave or postpartum recovery leave.</subsection></subsection><subsection number="63A-17-511(8)(b)">If during the time a qualified employee uses parental leave or postpartum recovery leave under this section the state employer experiences a reduction in force and, as part of the reduction in force, the qualified employee would have been separated had the qualified employee not been using the parental leave or postpartum recovery leave, the state employer may separate the qualified employee in accordance with any applicable process or procedure as if the qualified employee were not using the parental leave or postpartum recovery leave.</subsection></subsection><subsection number="63A-17-511(9)">During the time a qualified employee uses parental leave or postpartum recovery leave under this section, the qualified employee shall continue to receive all employment related benefits and payments at the same level that the qualified employee received immediately before beginning the parental leave or postpartum leave, provided that the qualified employee pays any required employee contributions.</subsection><subsection number="63A-17-511(10)">A state employer may not:<subsection number="63A-17-511(10)(a)">interfere with or otherwise restrain a qualified employee from using parental leave or postpartum recovery leave in accordance with this section; or</subsection><subsection number="63A-17-511(10)(b)">take retaliatory action against a qualified employee for using parental leave or postpartum recovery leave in accordance with this section.</subsection></subsection><subsection number="63A-17-511(11)">A state employer shall provide each employee written information regarding a qualified employee's right to use parental leave or postpartum recovery leave under this section.</subsection><subsection number="63A-17-511(12)">In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the division shall, on or before July 1, 2022, make rules for the use and administration of parental leave and postpartum recovery leave under this section, including a schedule that provides paid parental leave or postpartum recovery leave for a qualified employee who is part-time or who works in excess of a 40-hour work week on a pro rata basis.</subsection></section><section number="63A-17-511.5"><histories><history>Enacted by Chapter <modchap sess="2024GS">433</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Safe leave.</catchline><subsection number="63A-17-511.5(1)">As used in this section:<subsection number="63A-17-511.5(1)(a)">"Child" means an individual younger than 18 years old.</subsection><subsection number="63A-17-511.5(1)(b)">"Immediate family" means a qualified employee's:<subsection number="63A-17-511.5(1)(b)(i)">parent, spouse, child, or sibling; or</subsection><subsection number="63A-17-511.5(1)(b)(ii)">an individual that the qualified employee claims as a dependent for state or federal income tax purposes.</subsection></subsection><subsection number="63A-17-511.5(1)(c)">"Qualified employee" means an employee of a state employer who:<subsection number="63A-17-511.5(1)(c)(i)">is in a position that receives retirement benefits under Title 49, Utah State Retirement and Insurance Benefit Act;</subsection><subsection number="63A-17-511.5(1)(c)(ii)">accrues paid leave benefits that can be used in the current and future calendar years;</subsection><subsection number="63A-17-511.5(1)(c)(iii)">is not reemployed as defined in Section <xref depth="3" refnumber="49-11-1202">49-11-1202</xref>; and</subsection><subsection number="63A-17-511.5(1)(c)(iv)"><subsection number="63A-17-511.5(1)(c)(iv)(A)">is the victim of domestic violence, sexual assault, stalking, or human trafficking; or</subsection><subsection number="63A-17-511.5(1)(c)(iv)(B)">has an immediate family member who is the victim of an incident described in Subsection (1)(c)(iv)(A).</subsection></subsection></subsection><subsection number="63A-17-511.5(1)(d)">"Retaliatory action" means the same as that term is defined in Section <xref depth="3" refnumber="63A-17-511">63A-17-511</xref>.</subsection><subsection number="63A-17-511.5(1)(e)">"Safe leave" means paid leave hours that a state employer provides to a qualified employee for a reason described in Subsection (2)(a).</subsection><subsection number="63A-17-511.5(1)(f)"><subsection number="63A-17-511.5(1)(f)(i)">"State employer" means:<subsection number="63A-17-511.5(1)(f)(i)(A)">a state executive branch agency, including the State Tax Commission, the National Guard, and the Board of Pardons and Parole;</subsection><subsection number="63A-17-511.5(1)(f)(i)(B)">the legislative branch of the state; or</subsection><subsection number="63A-17-511.5(1)(f)(i)(C)">the judicial branch of the state.</subsection></subsection><subsection number="63A-17-511.5(1)(f)(ii)">"State employer" does not include:<subsection number="63A-17-511.5(1)(f)(ii)(A)">an institution of higher education;</subsection><subsection number="63A-17-511.5(1)(f)(ii)(B)">the Utah Board of Higher Education;</subsection><subsection number="63A-17-511.5(1)(f)(ii)(C)">the State Board of Education;</subsection><subsection number="63A-17-511.5(1)(f)(ii)(D)">an independent entity as defined in Section <xref depth="3" refnumber="63E-1-102">63E-1-102</xref>;</subsection><subsection number="63A-17-511.5(1)(f)(ii)(E)">the attorney general's office;</subsection><subsection number="63A-17-511.5(1)(f)(ii)(F)">the state auditor's office; or</subsection><subsection number="63A-17-511.5(1)(f)(ii)(G)">the state treasurer's office.</subsection></subsection></subsection></subsection><subsection number="63A-17-511.5(2)"><subsection number="63A-17-511.5(2)(a)">Subject to Subsection (3), a state employer shall allow a qualified employee to use up to one week of safe leave per calendar year for a reason related to, or arising out of, an incident described in Subsection (1)(c)(iv)(A) or (B), including:<subsection number="63A-17-511.5(2)(a)(i)">to obtain services from a domestic violence shelter, rape crisis center, or similar shelter or service program;</subsection><subsection number="63A-17-511.5(2)(a)(ii)">to temporarily or permanently relocate;</subsection><subsection number="63A-17-511.5(2)(a)(iii)">to file a complaint or report with law enforcement;</subsection><subsection number="63A-17-511.5(2)(a)(iv)">to enroll a child in a new school;</subsection><subsection number="63A-17-511.5(2)(a)(v)">to meet with a district or county attorney's office;</subsection><subsection number="63A-17-511.5(2)(a)(vi)">to attend or participate in a court hearing;</subsection><subsection number="63A-17-511.5(2)(a)(vii)">to obtain psychological or emotional counseling;</subsection><subsection number="63A-17-511.5(2)(a)(viii)">to receive medical treatment; or</subsection><subsection number="63A-17-511.5(2)(a)(ix)">to take another action that is necessary to maintain, improve, or restore the physical, psychological, emotional, or economic health or safety of the qualified employee or the qualified employee's immediate family member.</subsection></subsection><subsection number="63A-17-511.5(2)(b)">A state employer shall allow a qualified employee to use the amount of safe leave available to the qualified employee on a pro rata basis, as adopted by rule by the division under Subsection (12), if the qualified employee:<subsection number="63A-17-511.5(2)(b)(i)">is a part-time employee; or</subsection><subsection number="63A-17-511.5(2)(b)(ii)">works in excess of a 40-hour work week or the equivalent of a 40-hour work week.</subsection></subsection></subsection><subsection number="63A-17-511.5(3)">A state employer may not grant a qualified employee safe leave under Subsection (2) unless the qualified employee has first exhausted all of the qualified employee's available accrued annual, compensatory, and excess leave balances.</subsection><subsection number="63A-17-511.5(4)">The amount of safe leave authorized under Subsection (2):<subsection number="63A-17-511.5(4)(a)">may be used intermittently;</subsection><subsection number="63A-17-511.5(4)(b)">may not be used more than two years after the date of an incident described in Subsection (1)(c)(iv)(A) or (B), unless the qualified employee's use of safe leave is for a reason related to, or arising out of, the criminal prosecution of an individual alleged to be the perpetrator of an incident described in Subsection (1)(c)(iv)(A) or (B);</subsection><subsection number="63A-17-511.5(4)(c)">runs concurrently with leave authorized under the Family and Medical Leave Act of 1993, 29 U.S.C. Sec. 2601 et seq.;</subsection><subsection number="63A-17-511.5(4)(d)">does not increase if the qualified employee or the qualified employee's immediate family member is the victim of more than one of the incidents described in Subsection (1)(c)(iv)(A) or (B); and</subsection><subsection number="63A-17-511.5(4)(e)">does not accrue annually.</subsection></subsection><subsection number="63A-17-511.5(5)"><subsection number="63A-17-511.5(5)(a)">Except as provided in Subsection (5)(b), a qualified employee shall give a state employer notice at least seven days before the day on which the qualified eligible employee plans to:<subsection number="63A-17-511.5(5)(a)(i)">begin using safe leave; and</subsection><subsection number="63A-17-511.5(5)(a)(ii)">stop using safe leave.</subsection></subsection><subsection number="63A-17-511.5(5)(b)">If circumstances beyond a qualified employee's control prevent the qualified employee from giving the state employer notice in accordance with Subsection (5)(a), the qualified employee shall give the state employer each notice described in Subsection (5)(a) as soon as reasonably practicable.</subsection></subsection><subsection number="63A-17-511.5(6)">Except as provided in Subsection (4)(c), a state employer may not charge safe leave against sick, annual, compensatory, excess, or another leave to which a qualified employee is entitled.</subsection><subsection number="63A-17-511.5(7)">A state employer may not compensate a qualified employee for any unused safe leave upon the qualified employee's termination of employment.</subsection><subsection number="63A-17-511.5(8)"><subsection number="63A-17-511.5(8)(a)">After the expiration of a qualified employee's safe leave, the state employer shall ensure that the qualified employee may return to:<subsection number="63A-17-511.5(8)(a)(i)">the position that the qualified employee held before using safe leave; or</subsection><subsection number="63A-17-511.5(8)(a)(ii)">a position within the state employer that is equivalent in seniority, status, benefits, and pay to the position that the qualified employee held before using safe leave.</subsection></subsection><subsection number="63A-17-511.5(8)(b)">If, during the time that a qualified employee uses safe leave, the state employer experiences a reduction in force and, as part of the reduction in force, the qualified employee would have been separated from employment if the qualified employee was not using safe leave, the state employer may separate the qualified employee in accordance with any applicable process or procedure as if the qualified employee was not using safe leave.</subsection></subsection><subsection number="63A-17-511.5(9)">During the time a qualified employee uses safe leave, the qualified employee shall continue to receive all employment related benefits and payments at the same level that the qualified employee received immediately before using safe leave, if the qualified employee pays any required employee contribution.</subsection><subsection number="63A-17-511.5(10)">A state employer may not:<subsection number="63A-17-511.5(10)(a)">interfere with or otherwise restrain a qualified employee from using safe leave; or</subsection><subsection number="63A-17-511.5(10)(b)">take retaliatory action against a qualified employee for using safe leave.</subsection></subsection><subsection number="63A-17-511.5(11)">A state employer shall provide each qualified employee written information regarding the qualified employee's right to use safe leave in accordance with this section.</subsection><subsection number="63A-17-511.5(12)">On or before January 1, 2025, the division shall make rules, in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, establishing requirements for:<subsection number="63A-17-511.5(12)(a)">the use and administration of safe leave under this section; and</subsection><subsection number="63A-17-511.5(12)(b)">a schedule that provides safe leave for a qualified employee who is part-time or who works in excess of a 40-hour work week on a pro rata basis.</subsection></subsection></section><section number="63A-17-512"><histories><history>Amended by Chapter <modchap sess="2025GS">214</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Leave of absence with pay for employees with a disability who are covered under other civil service systems.</catchline><subsection number="63A-17-512(1)">As used in this section:<subsection number="63A-17-512(1)(a)">"Eligible officer" means a person who qualifies for a benefit under this section.</subsection><subsection number="63A-17-512(1)(b)"><subsection number="63A-17-512(1)(b)(i)">"Law enforcement officer" means a sworn and certified peace officer who is an employee of a law enforcement agency that is part of or administered by the state, and whose primary and principal duties consist of the prevention and detection of crime and the enforcement of criminal statutes of this state.</subsection><subsection number="63A-17-512(1)(b)(ii)">"Law enforcement officer" specifically includes the following:<subsection number="63A-17-512(1)(b)(ii)(A)">the commissioner of public safety and any member of the Department of Public Safety certified as a peace officer;</subsection><subsection number="63A-17-512(1)(b)(ii)(B)">investigators for the Motor Vehicle Enforcement Division;</subsection><subsection number="63A-17-512(1)(b)(ii)(C)">special agents or investigators employed by the attorney general;</subsection><subsection number="63A-17-512(1)(b)(ii)(D)">employees of the Department of Natural Resources designated as peace officers by law;</subsection><subsection number="63A-17-512(1)(b)(ii)(E)">the executive director of the Department of Corrections and any correctional enforcement or investigative officer designated by the executive director and approved by the commissioner of public safety and certified by the division; and</subsection><subsection number="63A-17-512(1)(b)(ii)(F)">correctional enforcement, investigative, or Division of Adult Probation and Parole officers employed by the Department of Corrections serving on or before July 1, 1993.</subsection></subsection></subsection><subsection number="63A-17-512(1)(c)">"State correctional officer" means a correctional officer as defined in Section <xref depth="3" refnumber="53-13-104">53-13-104</xref> who is employed by the Department of Corrections.</subsection></subsection><subsection number="63A-17-512(2)"><subsection number="63A-17-512(2)(a)">A law enforcement officer or state correctional officer who is injured in the course of employment shall be given a leave of absence with 100% of the officer's regular monthly salary and benefits during the period the employee has a temporary disability.</subsection><subsection number="63A-17-512(2)(b)">The benefit provided under Subsection (2)(a):<subsection number="63A-17-512(2)(b)(i)">shall be offset as provided under Subsection (4); and</subsection><subsection number="63A-17-512(2)(b)(ii)">may not exceed 100% of the officer's regular monthly salary and benefits, including all offsets required under Subsection (4).</subsection></subsection></subsection><subsection number="63A-17-512(3)"><subsection number="63A-17-512(3)(a)">A law enforcement officer or state correctional officer who has a total disability as defined in Section <xref depth="3" refnumber="49-21-102">49-21-102</xref>, shall be given a leave of absence with 100% of the officer's regular monthly salary and benefits until the officer is eligible for an unreduced retirement under Title 49, Utah State Retirement and Insurance Benefit Act, or reaches the retirement age of 62 years, whichever occurs first, if:<subsection number="63A-17-512(3)(a)(i)">the disability is a result of an injury sustained while in the lawful discharge of the officer's duties; and</subsection><subsection number="63A-17-512(3)(a)(ii)">the injury is the result of:<subsection number="63A-17-512(3)(a)(ii)(A)">a criminal act upon the officer; or</subsection><subsection number="63A-17-512(3)(a)(ii)(B)">an aircraft, vehicle, or vessel accident and the officer was not negligent in causing the accident.</subsection></subsection></subsection><subsection number="63A-17-512(3)(b)">The benefit provided under Subsection (3)(a):<subsection number="63A-17-512(3)(b)(i)">shall be offset as provided under Subsection (4); and</subsection><subsection number="63A-17-512(3)(b)(ii)">may not exceed 100% of the officer's regular monthly salary and benefits, including all offsets required under Subsection (4).</subsection></subsection></subsection><subsection number="63A-17-512(4)"><subsection number="63A-17-512(4)(a)">The agency shall reduce or require the reimbursement of the monthly benefit provided under this section by any amount received by, or payable to, the eligible officer for the same period of time during which the eligible officer is entitled to receive a monthly disability benefit under this section.</subsection><subsection number="63A-17-512(4)(b)">In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the division shall make rules establishing policies and procedures for the reductions required under Subsection (4)(a).</subsection></subsection></section><section number="63A-17-513"><histories><history>Enacted by Chapter <modchap sess="2024GS">402</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>State employer required to provide leave to a legislator on an authorized legislative day.</catchline><subsection number="63A-17-513(1)">As used in this section:<subsection number="63A-17-513(1)(a)">"Authorized legislative day" means:<subsection number="63A-17-513(1)(a)(i)">the day on which the Legislature convenes in annual general session, and each day after that day, until midnight of the 45th day of the annual general session;</subsection><subsection number="63A-17-513(1)(a)(ii)">a special session day;</subsection><subsection number="63A-17-513(1)(a)(iii)">a veto override session day;</subsection><subsection number="63A-17-513(1)(a)(iv)">an interim day designated by the Legislative Management Committee;</subsection><subsection number="63A-17-513(1)(a)(v)">an authorized legislative training day; or</subsection><subsection number="63A-17-513(1)(a)(vi)">any other day on which a meeting of a committee, subcommittee, commission, task force, or other entity is held, if:<subsection number="63A-17-513(1)(a)(vi)(A)">the committee, subcommittee, commission, task force, or other entity is created by statute or joint resolution;</subsection><subsection number="63A-17-513(1)(a)(vi)(B)">the legislator's attendance at the meeting is approved by the Legislative Management Committee; and</subsection><subsection number="63A-17-513(1)(a)(vi)(C)">service and payment for service by the legislator is not in violation of the Utah Constitution, including Article V and Article VI, Sections 6 and 7.</subsection></subsection></subsection><subsection number="63A-17-513(1)(b)">"Authorized legislative training day" means a day that a Legislative Expenses Oversight Committee designates as an authorized legislative day for training or informational purposes, including:<subsection number="63A-17-513(1)(b)(i)">chair training;</subsection><subsection number="63A-17-513(1)(b)(ii)">an issue briefing;</subsection><subsection number="63A-17-513(1)(b)(iii)">legislative leadership instruction;</subsection><subsection number="63A-17-513(1)(b)(iv)">legislative process training;</subsection><subsection number="63A-17-513(1)(b)(v)">legislative rules training;</subsection><subsection number="63A-17-513(1)(b)(vi)">new legislator orientation; or</subsection><subsection number="63A-17-513(1)(b)(vii)">another meeting to brief, instruct, orient, or train a legislator in relation to the legislator's official duties.</subsection></subsection><subsection number="63A-17-513(1)(c)">"Legislator" means:<subsection number="63A-17-513(1)(c)(i)">a member of the Utah Senate;</subsection><subsection number="63A-17-513(1)(c)(ii)">a member of the Utah House of Representatives; or</subsection><subsection number="63A-17-513(1)(c)(iii)">an individual who has been elected as a member described in Subsection (1)(c)(i) or (ii), but has not yet been sworn in or begun the individual's term of office.</subsection></subsection><subsection number="63A-17-513(1)(d)">"Retaliatory action" means to:<subsection number="63A-17-513(1)(d)(i)">dismiss the employee;</subsection><subsection number="63A-17-513(1)(d)(ii)">reduce the employee's compensation;</subsection><subsection number="63A-17-513(1)(d)(iii)">fail to increase the employee's compensation by an amount that the employee is otherwise entitled to or was promised;</subsection><subsection number="63A-17-513(1)(d)(iv)">fail to promote the employee if the employee would have otherwise been promoted; or</subsection><subsection number="63A-17-513(1)(d)(v)">threaten to take an action described in Subsections (1)(d)(i) through (iv).</subsection></subsection><subsection number="63A-17-513(1)(e)">"State employer" means any employer in the state executive branch.</subsection></subsection><subsection number="63A-17-513(2)">A state employer who employs an individual who is a legislator:<subsection number="63A-17-513(2)(a)">shall grant leave to the individual on an authorized legislative day for the number of hours requested by the individual;</subsection><subsection number="63A-17-513(2)(b)">may not interfere with, or otherwise restrain the individual from, using the leave described in Subsection (2)(a); and</subsection><subsection number="63A-17-513(2)(c)">may not take retaliatory action against the individual for using the leave described in Subsection (2)(a).</subsection></subsection><subsection number="63A-17-513(3)">The leave described in Subsection (2) is leave without pay unless the state employer and the individual described in Subsection (2) agree to terms that are more favorable to the individual.</subsection></section></part><part number="63A-17-6"><catchline>Grievance Provisions</catchline><section number="63A-17-601"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Grievance resolution -- Jurisdiction.</catchline><subsection number="63A-17-601(1)"> Employees shall comply with the procedural and jurisdictional requirements of this section, <xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>, and <xref depth="1" refnumber="67-19a" start="1">Chapter 19a, Grievance Procedures</xref>, in seeking resolution of grievances.</subsection><subsection number="63A-17-601(2)"> All grievances based upon a claim or charge of injustice or oppression, including dismissal from employment, resulting from an act, occurrence, commission, or condition shall be governed by <xref depth="1" refnumber="67-19a" start="0">Title 67, Chapter 19a, Grievance Procedures</xref>, and <xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>.</subsection><subsection number="63A-17-601(3)"> All grievances involving classification shall be governed by Section <xref depth="3" refnumber="63A-17-602" start="0">63A-17-602</xref> and are designated as informal adjudicative proceedings as defined by <xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>.</subsection><subsection number="63A-17-601(4)"> All grievances by applicants for positions in state government involving an alleged discriminatory or prohibited employment practice shall be governed by Section <xref depth="3" refnumber="63A-17-603" start="0">63A-17-603</xref> and <xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>.</subsection><subsection number="63A-17-601(5)"> A "grievance" under this chapter is a request for agency action for purposes of <xref depth="1" refnumber="63G-4" start="0">Title 63G, Chapter 4, Administrative Procedures Act</xref>.</subsection></section><section number="63A-17-602"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Position classification grievances -- Scope -- Procedure.</catchline><subsection number="63A-17-602(1)"><subsection number="63A-17-602(1)(a)"> For the purpose of position classification grievances, the process that culminates in assigning a career service position to an appropriate class specification is a matter of position classification and may be grieved.</subsection><subsection number="63A-17-602(1)(b)"> The process that culminates in assigning a salary range to the class specification is not a position classification and may not be grieved as a classification grievance.</subsection></subsection><subsection number="63A-17-602(2)"><subsection number="63A-17-602(2)(a)"> Upon receipt of a position classification grievance, the director shall refer the grievance to a classification panel of three or more impartial persons trained in state classification procedures.</subsection><subsection number="63A-17-602(2)(b)"> The classification panel shall determine whether or not the classification assignment for career service positions was appropriate by applying the statutes, rules, and procedures adopted by the division that were in effect at the time of the classification change.</subsection><subsection number="63A-17-602(2)(c)"> The classification panel may:<subsection number="63A-17-602(2)(c)(i)"> obtain access to previous audits, classification decisions, and reports;</subsection><subsection number="63A-17-602(2)(c)(ii)"> request new or additional audits by human resource analysts; and</subsection><subsection number="63A-17-602(2)(c)(iii)"> consider new or additional information.</subsection></subsection><subsection number="63A-17-602(2)(d)"> The classification panel may sustain or modify the original decision and, if applicable, recommend a new classification.</subsection><subsection number="63A-17-602(2)(e)"> The classification panel shall report the classification panel's recommendation to the director, who shall make the classification decision and notify the grievant.</subsection></subsection><subsection number="63A-17-602(3)"><subsection number="63A-17-602(3)(a)"> Either party may appeal the director's decision to an impartial hearing officer trained in state classification procedures selected through a public bid process by a panel consisting of the following members:<subsection number="63A-17-602(3)(a)(i)"> a current or former government employee with experience in human resource management;</subsection><subsection number="63A-17-602(3)(a)(ii)"> two department executive directors;</subsection><subsection number="63A-17-602(3)(a)(iii)"> a private sector human resources executive appointed by the governor; and</subsection><subsection number="63A-17-602(3)(a)(iv)"> a representative of the Utah Public Employees Association.</subsection></subsection><subsection number="63A-17-602(3)(b)"> The successful bid shall serve under contract for no more than three years. At the end of that time, the division shall reissue the bid.</subsection><subsection number="63A-17-602(3)(c)"> The hearing officer shall review the classification and make the final decision. The final decision is subject to judicial review pursuant to the provisions of Section <xref depth="3" refnumber="63G-4-402" start="0">63G-4-402</xref>.</subsection></subsection></section><section number="63A-17-603"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Discriminatory/prohibited employment practices grievances -- Procedures.</catchline><subsection number="63A-17-603(1)"> An applicant for a position in state government, a probationary employee, career service employee, or an exempt employee who alleges a discriminatory or prohibited employment practice as defined in Section <xref depth="3" refnumber="34A-5-106" start="0">34A-5-106</xref> may submit a written grievance to the department head where the alleged unlawful act occurred.</subsection><subsection number="63A-17-603(2)"> Within 10 working days after a written grievance is submitted under Subsection <xref depth="4" refnumber="63A-17-603(1)" start="0">(1)</xref>, the department head shall issue a written response to the grievance stating his decision and the reasons for the decision.</subsection><subsection number="63A-17-603(3)"> If the department head does not issue a decision within 10 days, or if the grievant is dissatisfied with the decision, the grievant may submit a complaint to the Division of Antidiscrimination and Labor, pursuant to Section <xref depth="3" refnumber="34A-5-107" start="0">34A-5-107</xref>.</subsection></section></part><part number="63A-17-7"><catchline>Administrative Law Judges</catchline><section number="63A-17-701"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Definitions.</catchline><tab/>In addition to the definitions found in Section <xref depth="3" refnumber="63A-17-102" start="0">63A-17-102</xref>, as used in this part:<subsection number="63A-17-701(1)"><subsection number="63A-17-701(1)(a)"> "Administrative law judge" means an individual who is employed or contracted by a state agency who:<subsection number="63A-17-701(1)(a)(i)"> presides over or conducts formal administrative hearings on behalf of an agency;</subsection><subsection number="63A-17-701(1)(a)(ii)"> has the power to administer oaths, rule on the admissibility of evidence, take testimony, evaluate evidence, and make determinations of fact; and</subsection><subsection number="63A-17-701(1)(a)(iii)"> issues written orders, rulings, or final decisions on behalf of an agency.</subsection></subsection><subsection number="63A-17-701(1)(b)"> "Administrative law judge" does not mean:<subsection number="63A-17-701(1)(b)(i)"> an individual who reviews an order or ruling of an administrative law judge; or</subsection><subsection number="63A-17-701(1)(b)(ii)"> the executive director of a state agency.</subsection></subsection></subsection><subsection number="63A-17-701(2)"> "Committee" means the Administrative Law Judge Conduct Committee created in Section <xref depth="3" refnumber="63A-17-708" start="0">63A-17-708</xref>.</subsection></section><section number="63A-17-702"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Administrative law judges -- Applicability -- Destruction of evidence.</catchline><subsection number="63A-17-702(1)"><subsection number="63A-17-702(1)(a)"> Except as provided in Subsections <xref depth="4" refnumber="63A-17-702(1)(b)" start="0">(1)(b)</xref> and <xref depth="4" refnumber="63A-17-702(2)" start="0">(2)</xref>, the provisions of this part apply to an administrative law judge who conducts formal adjudicative proceedings.</subsection><subsection number="63A-17-702(1)(b)"> Except as provided in Subsection <xref depth="4" refnumber="63A-17-702(2)" start="0">(2)</xref>, the provisions of this part do not apply to an administrative law judge who is employed by or contracts with:<subsection number="63A-17-702(1)(b)(i)"> the Board of Pardons and Parole;</subsection><subsection number="63A-17-702(1)(b)(ii)"> the Department of Corrections; or</subsection><subsection number="63A-17-702(1)(b)(iii)"> the State Tax Commission.</subsection></subsection></subsection><subsection number="63A-17-702(2)"> The code of conduct established by the division under Subsection <xref depth="4" refnumber="63A-17-703(4)" start="0">63A-17-703(4)</xref> applies to all administrative law judges.</subsection><subsection number="63A-17-702(3)"> An administrative law judge who tampers with or destroys evidence submitted to the administrative law judge is subject to the provisions of Section <xref depth="3" refnumber="76-8-510.5" start="0">76-8-510.5</xref>. This section does not apply to documents destroyed in accordance with <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection></section><section number="63A-17-703"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Rulemaking authority.</catchline><tab/>The division shall make rules, in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>:<subsection number="63A-17-703(1)"> establishing minimum performance standards for all administrative law judges;</subsection><subsection number="63A-17-703(2)"> providing procedures for filing, addressing, and reviewing complaints against administrative law judges;</subsection><subsection number="63A-17-703(3)"> providing standards for complaints against administrative law judges;</subsection><subsection number="63A-17-703(4)"> promulgating a code of conduct for all administrative law judges in all state agencies; and</subsection><subsection number="63A-17-703(5)"> establishing a procedural fairness training program as described in Section <xref depth="3" refnumber="63A-17-709" start="0">63A-17-709</xref>.</subsection></section><section number="63A-17-704"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Hiring of administrative law judges.</catchline><subsection number="63A-17-704(1)"> Except as provided in Subsection <xref depth="4" refnumber="63A-17-704(6)" start="0">(6)</xref>, each administrative law judge hired on or after May 10, 2016, shall be hired in accordance with this section.</subsection><subsection number="63A-17-704(2)"> If an applicant for an administrative law judge position is selected for an interview in accordance with applicable law and division rule, the agency shall interview the applicant by means of a hiring panel.</subsection><subsection number="63A-17-704(3)"> The hiring panel described in Subsection <xref depth="4" refnumber="63A-17-704(2)" start="0">(2)</xref> shall consist of: <subsection number="63A-17-704(3)(a)"> the head of the hiring agency;</subsection><subsection number="63A-17-704(3)(b)"> the head of another agency, appointed by the director; and</subsection><subsection number="63A-17-704(3)(c)"> the director.</subsection></subsection><subsection number="63A-17-704(4)"> Each individual described in Subsection <xref depth="4" refnumber="63A-17-704(3)" start="0">(3)</xref> may designate another individual to serve on the hiring panel on the individual's behalf.</subsection><subsection number="63A-17-704(5)"> After the hiring panel completes the interviews for an administrative law judge position: <subsection number="63A-17-704(5)(a)"> the hiring panel shall select the top three applicants for the administrative law judge position; and</subsection><subsection number="63A-17-704(5)(b)"> the head of the hiring agency shall:<subsection number="63A-17-704(5)(b)(i)"> consider any opinions or feedback from the other members of the hiring panel with respect to the top three applicants; and</subsection><subsection number="63A-17-704(5)(b)(ii)"><subsection number="63A-17-704(5)(b)(ii)(A)"> hire an applicant from the top three applicants to fill the administrative law judge position; or</subsection><subsection number="63A-17-704(5)(b)(ii)(B)"> decide not to hire any of the top three applicants and restart the hiring process to fill the administrative law judge position.</subsection></subsection></subsection></subsection><subsection number="63A-17-704(6)"> This section does not apply to an administrative law judge who is appointed by the governor. </subsection></section><section number="63A-17-705"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Performance evaluation of administrative law judges.</catchline><subsection number="63A-17-705(1)"> The division shall prepare a performance evaluation for each administrative law judge contracted or employed by a state agency.</subsection><subsection number="63A-17-705(2)"> The performance evaluation for an administrative law judge shall include: <subsection number="63A-17-705(2)(a)"> the results of the administrative law judge's performance evaluations conducted by the employing agency since the administrative law judge's last performance evaluation conducted by the division in accordance with the performance evaluation procedure for the agency;</subsection><subsection number="63A-17-705(2)(b)"> information from the employing agency concerning the administrative law judge's compliance with minimum performance standards;</subsection><subsection number="63A-17-705(2)(c)"> the administrative law judge's disciplinary record, if any;</subsection><subsection number="63A-17-705(2)(d)"> the results of any performance surveys conducted since the administrative law judge's last performance review conducted by the division; and</subsection><subsection number="63A-17-705(2)(e)"> any other factor that the division considers relevant to evaluating the administrative law judge's performance.</subsection></subsection><subsection number="63A-17-705(3)"> If an administrative law judge fails to meet the minimum performance standards the division shall provide a copy of the performance evaluation and survey to the employing agency.</subsection><subsection number="63A-17-705(4)"> The division shall conduct performance reviews every four years for administrative law judges contracted or employed by an agency.</subsection></section><section number="63A-17-706"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Performance surveys.</catchline><subsection number="63A-17-706(1)"> All administrative law judges shall be on a four-year staggered cycle for performance evaluations.</subsection><subsection number="63A-17-706(2)"> The performance survey shall include as respondents a sample of each of the following groups as applicable: <subsection number="63A-17-706(2)(a)"> attorneys who have appeared before the administrative law judge as counsel; and</subsection><subsection number="63A-17-706(2)(b)"> staff who have worked with the administrative law judge.</subsection></subsection><subsection number="63A-17-706(3)"> The division may include an additional classification of respondents if the division: <subsection number="63A-17-706(3)(a)"> considers a survey of that classification of respondents helpful to the division; and</subsection><subsection number="63A-17-706(3)(b)"> establishes the additional classification of respondents by rule made in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>.</subsection></subsection><subsection number="63A-17-706(4)"> A survey response is anonymous, including any comment included with a survey response.</subsection><subsection number="63A-17-706(5)"> If the division provides any information to an administrative law judge or the committee, the information shall be provided in a manner to protect the confidentiality of a survey respondent.</subsection><subsection number="63A-17-706(6)"> If the division establishes an additional classification, in accordance with Subsection <xref depth="4" refnumber="63A-17-706(3)" start="0">(3)</xref>, a survey shall be provided to a potential survey respondent within 30 days of the day on which the case in which the person appeared before the administrative law judge is closed, exclusive of any appeal. Staff and attorneys may be surveyed at any time during the survey period.</subsection><subsection number="63A-17-706(7)"> The performance survey shall include questions relating to whether the administrative law judge's behavior furthers the following elements of procedural fairness: <subsection number="63A-17-706(7)(a)"> neutrality, including:<subsection number="63A-17-706(7)(a)(i)"> consistent and equal treatment of the individuals who appear before the administrative law judge;</subsection><subsection number="63A-17-706(7)(a)(ii)"> concern for the individual needs of the individuals who appear before the administrative law judge; and</subsection><subsection number="63A-17-706(7)(a)(iii)"> careful deliberation;</subsection></subsection><subsection number="63A-17-706(7)(b)"> respectful treatment of others; and</subsection><subsection number="63A-17-706(7)(c)"> providing individuals a voice and opportunity to be heard.</subsection></subsection><subsection number="63A-17-706(8)"> The performance survey may include questions concerning an administrative law judge's: <subsection number="63A-17-706(8)(a)"> legal ability, including the following:<subsection number="63A-17-706(8)(a)(i)"> demonstration of understanding of the substantive law and any relevant rules of procedure and evidence;</subsection><subsection number="63A-17-706(8)(a)(ii)"> attentiveness to factual and legal issues before the administrative law judge;</subsection><subsection number="63A-17-706(8)(a)(iii)"> adherence to precedent and ability to clearly explain departures from precedent;</subsection><subsection number="63A-17-706(8)(a)(iv)"> grasp of the practical impact on the parties of the administrative law judge's rulings, including the effect of delay and increased litigation expense;</subsection><subsection number="63A-17-706(8)(a)(v)"> ability to write clear opinions and decisions; and</subsection><subsection number="63A-17-706(8)(a)(vi)"> ability to clearly explain the legal basis for opinions;</subsection></subsection><subsection number="63A-17-706(8)(b)"> temperament and integrity, including the following:<subsection number="63A-17-706(8)(b)(i)"> demonstration of courtesy toward attorneys, staff, and others in the administrative law judge's department;</subsection><subsection number="63A-17-706(8)(b)(ii)"> maintenance of decorum in the courtroom;</subsection><subsection number="63A-17-706(8)(b)(iii)"> demonstration of judicial demeanor and personal attributes that promote public trust and confidence in the administrative law judge system;</subsection><subsection number="63A-17-706(8)(b)(iv)"> preparedness for oral argument;</subsection><subsection number="63A-17-706(8)(b)(v)"> avoidance of impropriety or the appearance of impropriety;</subsection><subsection number="63A-17-706(8)(b)(vi)"> display of fairness and impartiality toward all parties; and</subsection><subsection number="63A-17-706(8)(b)(vii)"> ability to clearly communicate, including the ability to explain the basis for written rulings, court procedures, and decisions; and</subsection></subsection><subsection number="63A-17-706(8)(c)"> administrative performance, including the following:<subsection number="63A-17-706(8)(c)(i)"> management of workload;</subsection><subsection number="63A-17-706(8)(c)(ii)"> sharing proportionally the workload within the division; and</subsection><subsection number="63A-17-706(8)(c)(iii)"> issuance of opinions and orders without unnecessary delay.</subsection></subsection></subsection><subsection number="63A-17-706(9)"> If the division determines that a certain survey question or category of questions is not appropriate for a respondent group, the division may omit that question or category of questions from the survey provided to that respondent group.</subsection><subsection number="63A-17-706(10)"><subsection number="63A-17-706(10)(a)"> The survey shall allow respondents to indicate responses in a manner determined by the division, which shall be:<subsection number="63A-17-706(10)(a)(i)"> on a numerical scale from one to five; or</subsection><subsection number="63A-17-706(10)(a)(ii)"> in the affirmative or negative, with an option to indicate the respondent's inability to respond in the affirmative or negative.</subsection></subsection><subsection number="63A-17-706(10)(b)"> To supplement the responses to questions on either a numerical scale or in the affirmative or negative, the division may allow respondents to provide written comments.</subsection></subsection><subsection number="63A-17-706(11)"> The division shall compile and make available to each administrative law judge that administrative law judge's survey results with each of the administrative law judge's performance evaluations.</subsection></section><section number="63A-17-707"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Complaints.</catchline><subsection number="63A-17-707(1)"> A complaint against an administrative law judge shall be filed with the division.</subsection><subsection number="63A-17-707(2)"> Upon receipt of a complaint, the division shall conduct an investigation.</subsection><subsection number="63A-17-707(3)"> If the division's investigation determines that the complaint is frivolous or without merit, it may dismiss it without further action. A complaint that merely indicates disagreement, without further misconduct, with the administrative law judge's decision shall be treated as without merit.</subsection><subsection number="63A-17-707(4)"> The contents of all complaints and subsequent investigations are classified as protected under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection></section><section number="63A-17-708"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Administrative Law Judge Conduct Committee.</catchline><subsection number="63A-17-708(1)"> There is created the Administrative Law Judge Conduct Committee to investigate, review, and hear complaints filed against administrative law judges.</subsection><subsection number="63A-17-708(2)"> The committee shall be composed of: <subsection number="63A-17-708(2)(a)"> the director, or the director's designee, as chair; and</subsection><subsection number="63A-17-708(2)(b)"> four executive directors, or their designees, of agencies that employ or contract with administrative law judges, to be selected by the director as needed.</subsection></subsection><subsection number="63A-17-708(3)"> The division shall provide staff for the committee as needed.</subsection></section><section number="63A-17-709"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Procedure for review of complaint by conduct committee.</catchline><subsection number="63A-17-709(1)"> Upon a determination that a complaint requires further action, the director shall select four executive directors or their designees and convene the committee. The executive director of the agency that employs or contracts with the administrative law judge who is the subject of the complaint may not be a member of the committee.</subsection><subsection number="63A-17-709(2)"> The division shall provide a copy of the complaint, along with the results of the division's investigation, to the committee and the administrative law judge who is the subject of the complaint. If the committee directs, a copy of the complaint and investigation may also be provided to the attorney general.</subsection><subsection number="63A-17-709(3)"> The committee shall allow an administrative law judge who is the subject of a complaint to appear and speak at any committee meeting, except a closed meeting, during which the committee is deliberating the complaint.</subsection><subsection number="63A-17-709(4)"> The committee may meet in a closed meeting to discuss a complaint against an administrative law judge by complying with <xref depth="1" refnumber="52-4" start="0">Title 52, Chapter 4, Open and Public Meetings Act</xref>.</subsection><subsection number="63A-17-709(5)"> After deliberation and discussion of the complaint and all information provided, the committee shall provide a report, with a recommendation, to the agency. The recommendation shall include: <subsection number="63A-17-709(5)(a)"> a brief description of the complaint and results of the division's investigation;</subsection><subsection number="63A-17-709(5)(b)"> the committee's findings; and</subsection><subsection number="63A-17-709(5)(c)"> a recommendation from the committee whether action should be taken against the administrative law judge.</subsection></subsection><subsection number="63A-17-709(6)"> Actions recommended by the committee may include no action, disciplinary action, termination, or any other action an employer may take against an employee.</subsection><subsection number="63A-17-709(7)"> The record of an individual committee member's vote on recommended actions against an administrative law judge is a protected record under <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>.</subsection></section><section number="63A-17-710"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Required training.</catchline><subsection number="63A-17-710(1)"> Each year that an administrative law judge receives a performance evaluation conducted by the division under this chapter, the administrative law judge shall complete the procedural fairness training program described in this section.</subsection><subsection number="63A-17-710(2)"> The division shall establish a procedural fairness training program that includes training on how an administrative law judge's actions and behavior influence others' perceptions of the fairness of the adjudicative process.</subsection><subsection number="63A-17-710(3)"> The procedural fairness training program shall include discussion of the following elements of procedural fairness: <subsection number="63A-17-710(3)(a)"> neutrality, including:<subsection number="63A-17-710(3)(a)(i)"> consistent and equal treatment of the individuals who appear before the administrative law judge;</subsection><subsection number="63A-17-710(3)(a)(ii)"> concern for the individual needs of the individuals who appear before the administrative law judge; and</subsection><subsection number="63A-17-710(3)(a)(iii)"> unhurried and careful deliberation;</subsection></subsection><subsection number="63A-17-710(3)(b)"> respectful treatment of others; and</subsection><subsection number="63A-17-710(3)(c)"> providing individuals a voice and opportunity to be heard.</subsection></subsection><subsection number="63A-17-710(4)"> The division may contract with a public or private person to develop or provide the procedural fairness training program.</subsection><subsection number="63A-17-710(5)"> The division shall ensure that the procedural fairness training program complies with <xref depth="1" refnumber="63G-22" start="0">Title 63G, Chapter 22, State Training and Certification Requirements</xref>. </subsection></section></part><part number="63A-17-8"><catchline>Plans and Programs</catchline><section number="63A-17-801"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Equal employment opportunity plan.</catchline><subsection number="63A-17-801(1)"> In conjunction with the director's duties under Section <xref depth="3" refnumber="63A-17-106" start="0">63A-17-106</xref>, and notwithstanding the general prohibition in Subsection <xref depth="4" refnumber="34A-5-106(3)(c)" start="0">34A-5-106(3)(c)</xref>, the director shall prepare an equal employment opportunity plan for state employment consistent with the guidelines provided in federal equal employment opportunity laws and in related federal regulations.</subsection><subsection number="63A-17-801(2)"> The equal employment opportunity plan required by this section applies only to state career service employees described in Section <xref depth="3" refnumber="63A-17-301" start="0">63A-17-301</xref>.</subsection><subsection number="63A-17-801(3)"> The Legislature shall review the equal employment opportunity plan required by this section before it may be implemented.</subsection><subsection number="63A-17-801(4)"> Nothing in this section requires the establishment of hiring quotas or preferential treatment of any identifiable group.</subsection></section><section number="63A-17-802"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Education benefit plan for law enforcement and correctional officers.</catchline><subsection number="63A-17-802(1)"> As used in this section: <subsection number="63A-17-802(1)(a)"> "Law enforcement officer" means the same as that term is defined in Section <xref depth="3" refnumber="53-13-103" start="0">53-13-103</xref>.</subsection><subsection number="63A-17-802(1)(b)"> "Correctional officer" means the same as that term is defined in Section <xref depth="3" refnumber="53-13-104" start="0">53-13-104</xref>.</subsection></subsection><subsection number="63A-17-802(2)"> The director shall establish a plan authorizing any agency to implement an educational compensation program for law enforcement officers and correctional officers employed by that agency.</subsection><subsection number="63A-17-802(3)"> The program shall provide that in order for a law enforcement officer or correctional officer to qualify for education benefits for college or university education, the law enforcement officer or correctional officer shall: <subsection number="63A-17-802(3)(a)"> provide a certified transcript of grades, demonstrating a grade point average of 3.0 or greater, from an accredited college or university; and</subsection><subsection number="63A-17-802(3)(b)"> have successfully completed the probationary employment period with the employing agency.</subsection></subsection><subsection number="63A-17-802(4)"> The program shall also provide that the agency may consider a law enforcement officer or correctional officer to receive additional compensation as follows for higher education degrees earned on or after April 30, 2001, in a subject area directly related to the law enforcement officer's or correctional officer's employment with the agency: <subsection number="63A-17-802(4)(a)"> 5.5% for an associate's degree;</subsection><subsection number="63A-17-802(4)(b)"> 5.5% for a bachelor's degree; and</subsection><subsection number="63A-17-802(4)(c)"> 5.5% for a master's degree.</subsection></subsection><subsection number="63A-17-802(5)"> Expenses incurred by an agency to provide additional compensation under this section may be only from the agency's existing budget.</subsection></section><section number="63A-17-803"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Creation of Flexible Benefit Program -- Rulemaking power granted to establish program.</catchline><subsection number="63A-17-803(1)"> The division shall establish for calendar year 1990 and thereafter a Flexible Benefit Program under Section 125 of the Internal Revenue Code of 1986.</subsection><subsection number="63A-17-803(2)"> The division shall establish accounts for all employees eligible for benefits which meet the nondiscrimination requirements of the Internal Revenue Code of 1986.</subsection><subsection number="63A-17-803(3)"><subsection number="63A-17-803(3)(a)"> Each account established under this section shall include employee paid premiums for health and dental services.</subsection><subsection number="63A-17-803(3)(b)"> The account may also include, at the option of the employee, out-of-pocket employee medical and dependent care expenses.</subsection><subsection number="63A-17-803(3)(c)"> Accounts may also include other expenses allowed under the Internal Revenue Code of 1986.</subsection></subsection><subsection number="63A-17-803(4)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the division may make rules to implement the program established under this section.</subsection></section><section number="63A-17-804"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Continuation of Insurance Benefits Program -- Creation -- Coverage following death in the line of duty.</catchline><subsection number="63A-17-804(1)"> There is created the "Continuation of Insurance Benefits Program" to provide a continuation of insurance to the surviving spouse and family of any state employee whose death occurs in the line of duty.</subsection><subsection number="63A-17-804(2)"> The insurance coverage shall be the same coverage as provided under Section <xref depth="3" refnumber="49-20-406" start="0">49-20-406</xref>.</subsection><subsection number="63A-17-804(3)"> The program provides that unused accumulated sick leave of a deceased employee may be used for additional medical coverage in the same manner as provided under Section <xref depth="3" refnumber="63A-17-507" start="0">63A-17-507</xref> or <xref depth="3" refnumber="63A-17-508" start="0">63A-17-508</xref> as applicable.</subsection></section><section number="63A-17-805"><histories><history>Amended by Chapter <modchap sess="2023GS">442</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>State employee matching supplemental defined contribution benefit.</catchline><subsection number="63A-17-805(1)"> As used in this section: <subsection number="63A-17-805(1)(a)"> "Qualifying account" means:<subsection number="63A-17-805(1)(a)(i)"> a defined contribution plan qualified under Section 401(k) of the Internal Revenue Code, which is sponsored by the Utah State Retirement Board;</subsection><subsection number="63A-17-805(1)(a)(ii)"> a deemed Individual Retirement Account authorized under the Internal Revenue Code, which is sponsored by the Utah State Retirement Board; or</subsection><subsection number="63A-17-805(1)(a)(iii)"> a similar savings plan or account authorized under the Internal Revenue Code, which is sponsored by the Utah State Retirement Board.</subsection></subsection><subsection number="63A-17-805(1)(b)"> "Qualifying employee" means an employee who is:<subsection number="63A-17-805(1)(b)(i)"> in a position that is: <subsection number="63A-17-805(1)(b)(i)(A)"> receiving retirement benefits under <xref depth="0" refnumber="49" start="0">Title 49, Utah State Retirement and Insurance Benefit Act</xref>; and</subsection><subsection number="63A-17-805(1)(b)(i)(B)"> accruing paid leave benefits that can be used in the current and future calendar years; and</subsection></subsection><subsection number="63A-17-805(1)(b)(ii)"> not an employee who is reemployed as that term is: <subsection number="63A-17-805(1)(b)(ii)(A)"> defined in Section <xref depth="3" refnumber="49-11-1202" start="0">49-11-1202</xref>; or</subsection><subsection number="63A-17-805(1)(b)(ii)(B)"> used in Section <xref depth="3" refnumber="49-11-504" start="0">49-11-504</xref>.</subsection></subsection></subsection></subsection><subsection number="63A-17-805(2)"> Subject to the requirements of Subsection <xref depth="4" refnumber="63A-17-805(3)" start="0">(3)</xref>, an employer shall make a biweekly matching contribution to every qualifying employee's defined contribution plan qualified under Section 401(k) of the Internal Revenue Code, subject to federal requirements and limitations, which is sponsored by the Utah State Retirement Board.</subsection><subsection number="63A-17-805(3)"><subsection number="63A-17-805(3)(a)"> In accordance with the requirements of this Subsection <xref depth="4" refnumber="63A-17-805(3)" start="0">(3)</xref>, each qualifying employee shall be eligible to receive the same dollar amount for the contribution under Subsection <xref depth="4" refnumber="63A-17-805(2)" start="0">(2)</xref>.</subsection><subsection number="63A-17-805(3)(b)"> A qualifying employee who is hired before July 1, 2023:<subsection number="63A-17-805(3)(b)(i)"> shall receive the contribution amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref> if the qualifying employee makes a voluntary personal contribution to one or more qualifying accounts in an amount equal to or greater than the employer's contribution amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref>;</subsection><subsection number="63A-17-805(3)(b)(ii)"> shall receive a partial contribution amount that is equal to the qualifying employee's personal contribution amount if the employee makes a voluntary personal contribution to one or more qualifying accounts in an amount less than the employer's contribution amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref>; or</subsection><subsection number="63A-17-805(3)(b)(iii)"> may not receive a contribution under Subsection <xref depth="4" refnumber="63A-17-805(2)" start="0">(2)</xref> if the qualifying employee does not make a voluntary personal contribution to a qualifying account.</subsection></subsection><subsection number="63A-17-805(3)(c)"><subsection number="63A-17-805(3)(c)(i)"> An employer shall automatically enroll a qualifying employee who is hired on or after July 1, 2023, to make a personal contribution to a defined contribution plan qualified under Section 401(k) of the Internal Revenue Code, which is sponsored by the Utah State Retirement Board, in an amount equal to the employer's contribution amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref>.</subsection><subsection number="63A-17-805(3)(c)(ii)"> A qualifying employee who makes a personal contribution in accordance with Subsection <xref depth="4" refnumber="63A-17-805(3)(c)(i)" start="0">(3)(c)(i)</xref> shall receive the contribution amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref>.</subsection></subsection><subsection number="63A-17-805(3)(d)"><subsection number="63A-17-805(3)(d)(i)"> A qualifying employee who is hired on or after July 1, 2023, may opt out of the automatic enrollment by choosing not to make any future personal contributions.</subsection><subsection number="63A-17-805(3)(d)(ii)"> A qualifying employee who opts out of automatic enrollment in accordance with this Subsection <xref depth="4" refnumber="63A-17-805(3)(d)" start="0">(3)(d)</xref> may not receive a contribution under Subsection <xref depth="4" refnumber="63A-17-805(2)" start="0">(2)</xref>.</subsection></subsection><subsection number="63A-17-805(3)(e)"><subsection number="63A-17-805(3)(e)(i)"> A qualifying employee who is hired on or after July 1, 2023, may modify the automatic enrollment by opting to make future personal contributions: <subsection number="63A-17-805(3)(e)(i)(A)"> in an amount other than the amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref>; or</subsection><subsection number="63A-17-805(3)(e)(i)(B)"> to a qualifying account other than the defined contribution plan qualified under Section 401(k) of the Internal Revenue Code, which is sponsored by the Utah State Retirement Board.</subsection></subsection><subsection number="63A-17-805(3)(e)(ii)"> A qualifying employee who opts to make a personal contribution for less than the amount determined under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)" start="0">(3)(f)</xref> shall receive a partial contribution that is equal to the qualifying employee's personal contribution amount.</subsection></subsection><subsection number="63A-17-805(3)(f)"><subsection number="63A-17-805(3)(f)(i)"> Subject to the maximum limit under Subsection <xref depth="4" refnumber="63A-17-805(3)(f)(iii)" start="0">(3)(f)(iii)</xref>, the Legislature shall annually determine the contribution amount that an employer shall provide to each qualifying employee under Subsection <xref depth="4" refnumber="63A-17-805(2)" start="0">(2)</xref>.</subsection><subsection number="63A-17-805(3)(f)(ii)"> The division shall make recommendations annually to the Legislature on the contribution amount required under Subsection <xref depth="4" refnumber="63A-17-805(2)" start="0">(2)</xref>, in consultation with the Governor's Office of Planning and Budget and the Division of Finance.</subsection><subsection number="63A-17-805(3)(f)(iii)"> The biweekly matching contribution amount required under Subsection <xref depth="4" refnumber="63A-17-805(2)" start="0">(2)</xref> may not exceed $26 for each qualifying employee.</subsection></subsection></subsection><subsection number="63A-17-805(4)"> A qualifying employee is eligible to receive the biweekly contribution under this section for any pay period in which the employee is in a paid status or other status protected by federal or state law.</subsection><subsection number="63A-17-805(5)"> The employer and employee contributions made and related earnings under this section vest immediately upon deposit and can be withdrawn by the employee at any time, subject to Internal Revenue Code regulations on the withdrawals.</subsection><subsection number="63A-17-805(6)"> In accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director shall make rules establishing procedures to implement the provisions of this section.</subsection></section><section number="63A-17-806"><histories><history>Amended by Chapter <modchap sess="2025GS">494</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Definitions -- Infant at Work Pilot Program -- Administration.</catchline><subsection number="63A-17-806(1)">As used in this section:<subsection number="63A-17-806(1)(a)">"Eligible employee" means an employee who has been employed by the Department of Health and Human Services for a minimum of:<subsection number="63A-17-806(1)(a)(i)">12 consecutive months; and</subsection><subsection number="63A-17-806(1)(a)(ii)">1,250 hours, excluding paid time off during the 12-month period immediately preceding the day on which the employee applies for participation in the program.</subsection></subsection><subsection number="63A-17-806(1)(b)">"Infant" means a baby that is at least six weeks of age and no more than six months of age.</subsection><subsection number="63A-17-806(1)(c)">"Parent" means:<subsection number="63A-17-806(1)(c)(i)">a biological or adoptive parent of an infant; or</subsection><subsection number="63A-17-806(1)(c)(ii)">an individual who has an infant placed in the individual's foster care by the Division of Child and Family Services.</subsection></subsection><subsection number="63A-17-806(1)(d)">"Program" means the Infant at Work Pilot Program established in this section.</subsection></subsection><subsection number="63A-17-806(2)">There is created the Infant at Work Pilot Program for eligible employees.</subsection><subsection number="63A-17-806(3)">The program shall:<subsection number="63A-17-806(3)(a)">allow an eligible employee to bring the eligible employee's infant to work subject to the provisions of this section;</subsection><subsection number="63A-17-806(3)(b)">be administered by the division; and</subsection><subsection number="63A-17-806(3)(c)">be implemented for a minimum of one year.</subsection></subsection><subsection number="63A-17-806(4)">The division shall establish an application process for eligible employees of the Department of Health and Human Services to apply to the program that includes:<subsection number="63A-17-806(4)(a)">a process for evaluating whether an eligible employee's work environment is appropriate for an infant;</subsection><subsection number="63A-17-806(4)(b)">guidelines for infant health and safety; and</subsection><subsection number="63A-17-806(4)(c)">guidelines regarding an eligible employee's initial and ongoing participation in the program.</subsection></subsection><subsection number="63A-17-806(5)">If the division approves the eligible employee for participation in the program, the eligible employee shall have the sole responsibility for the care and safety of the infant at the workplace.</subsection><subsection number="63A-17-806(6)">The division may not require the Department of Health and Human Services to designate or set aside space for an eligible employee's infant other than the eligible employee's existing work space.</subsection><subsection number="63A-17-806(7)">The division, in consultation with the Department of Health and Human Services, shall make rules that the department determines necessary to establish the program in accordance with <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>.</subsection></section><section number="63A-17-807"><histories><history>Amended by Chapter <modchap sess="2022GS">447</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Department award program.</catchline><subsection number="63A-17-807(1)"> As used in this section: <subsection number="63A-17-807(1)(a)"> "Department" means the Department of Government Operations, the Department of Agriculture and Food, the Department of Alcoholic Beverage Services, the Department of Commerce, the Department of Cultural and Community Engagement, the Department of Corrections, the Department of Workforce Services, the Department of Environmental Quality, the Department of Financial Institutions, the Department of Health, the Department of Human Services, the Insurance Department, the National Guard, the Department of Natural Resources, the Department of Public Safety, the Public Service Commission, the Labor Commission, the State Board of Education, the Utah Board of Higher Education, the State Tax Commission, and the Department of Transportation.</subsection><subsection number="63A-17-807(1)(b)"> "Department head" means the individual or body of individuals in whom the ultimate legal authority of the department is vested by law.</subsection></subsection><subsection number="63A-17-807(2)"> There is created a department awards program to award an outstanding employee in each department of state government.</subsection><subsection number="63A-17-807(3)"><subsection number="63A-17-807(3)(a)"> On or before April 1 of each year, each department head shall solicit nominations for outstanding employee of the year for that department from the employees in that department.</subsection><subsection number="63A-17-807(3)(b)"> On or before July 1 of each year, the department head shall:<subsection number="63A-17-807(3)(b)(i)"> select a person from the department to receive the outstanding employee of the year award using the criteria established in Subsection <xref depth="4" refnumber="63A-17-807(3)(c)" start="0">(3)(c)</xref>; and</subsection><subsection number="63A-17-807(3)(b)(ii)"> announce the recipient of the award to the employees of the department.</subsection></subsection><subsection number="63A-17-807(3)(c)"> Department heads shall make the award to an employee who demonstrates:<subsection number="63A-17-807(3)(c)(i)"> extraordinary competence in performing the employee's function;</subsection><subsection number="63A-17-807(3)(c)(ii)"> creativity in identifying problems and devising workable, cost-effective solutions;</subsection><subsection number="63A-17-807(3)(c)(iii)"> excellent relationships with the public and other employees;</subsection><subsection number="63A-17-807(3)(c)(iv)"> a commitment to serving the public as the client; and</subsection><subsection number="63A-17-807(3)(c)(v)"> a commitment to economy and efficiency in government.</subsection></subsection></subsection><subsection number="63A-17-807(4)"><subsection number="63A-17-807(4)(a)"> The division shall divide any appropriation for outstanding department employee awards that the division receives from the Legislature equally among the departments.</subsection><subsection number="63A-17-807(4)(b)"> If a department receives money from the division or if a department budget allows, that department head shall provide the employee with a bonus, a plaque, or some other suitable acknowledgement of the award.</subsection></subsection><subsection number="63A-17-807(5)"><subsection number="63A-17-807(5)(a)"> A department head may name the award after an exemplary present or former employee of the department.</subsection><subsection number="63A-17-807(5)(b)"> A department head may not name the award for oneself or for any relative as defined in Section <xref depth="3" refnumber="52-3-1" start="0">52-3-1</xref>.</subsection></subsection></section><section number="63A-17-808"><histories><history>Amended by Chapter <modchap sess="2024GS">381</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>On-site child care for state employees.</catchline><subsection number="63A-17-808(1)">As used in this section:<subsection number="63A-17-808(1)(a)">"Child care" means the same as that term is defined in Section <xref depth="3" refnumber="35A-3-201">35A-3-201</xref>.</subsection><subsection number="63A-17-808(1)(b)">"Licensed child care provider" means a person who holds a license from the Department of Health and Human Services to provide center based child care in accordance with Title 26B, Chapter 2, Part 4, Child Care Licensing.</subsection><subsection number="63A-17-808(1)(c)">"On-site child care center" means a child care center established in a facility that is owned or operated by an agency.</subsection></subsection><subsection number="63A-17-808(2)">An agency may enter into a contract with a licensed child care provider to operate an on-site child care center for the benefit of the agency's employees.</subsection><subsection number="63A-17-808(3)">A licensed child care provider that operates an on-site child care center for an agency shall maintain professional liability insurance.</subsection><subsection number="63A-17-808(4)"><subsection number="63A-17-808(4)(a)">An agency may charge a licensed child care provider a reasonable fee for operating an on-site child care center so that the agency incurs no expense.</subsection><subsection number="63A-17-808(4)(b)">The fee in Subsection (4)(a) shall include costs for utility, building maintenance, and administrative services supplied by the agency that are related to the operation of the on-site child care center.</subsection></subsection><subsection number="63A-17-808(5)">An agency may consult with the Office of Child Care within the Department of Workforce Services, the Department of Health and Human Services, and the Division of Facilities Construction and Management for assistance in establishing an on-site child care center.</subsection><subsection number="63A-17-808(6)">The state is not liable for any civil damages for acts or omissions resulting from the operation of an on-site child care center.</subsection></section><section number="63A-17-809"><histories><history>Enacted by Chapter <modchap sess="2023GS">58</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Guidance and data collection regarding employment of individuals with criminal histories.</catchline><subsection number="63A-17-809(1)"> The division shall: <subsection number="63A-17-809(1)(a)"> provide information and guidance to agencies encouraging the hiring of individuals with criminal histories, including:<subsection number="63A-17-809(1)(a)(i)"> skills developed during incarceration through the Division of Correctional Industries and any other relevant program; and</subsection><subsection number="63A-17-809(1)(a)(ii)"> guidelines to determine whether an applicant's conviction, disclosed in accordance with Section <xref depth="3" refnumber="34-52-201" start="0">34-52-201</xref>, is a job-related conviction; and</subsection></subsection><subsection number="63A-17-809(1)(b)"> ensure that agency job opportunities available to individuals with criminal histories are included in the web portal.</subsection></subsection><subsection number="63A-17-809(2)"> On or before October 1, 2024, the division shall provide a written report to the Law Enforcement and Criminal Justice Interim Committee describing the efforts described in Subsection <xref depth="4" refnumber="63A-17-809(1)" start="0">(1)</xref>.</subsection></section></part><part number="63A-17-9"><catchline>General Requirements for State Officers and Employees</catchline><section number="63A-17-904"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Political activity of employees -- Rules and regulations -- Highway patrol -- Hatch Act.</catchline><subsection number="63A-17-904(1)"> Except as otherwise provided by law or by rules made under this section for federally aided programs, the provisions of this section apply with regard to political activity of career service employees in all grades and positions.</subsection><subsection number="63A-17-904(2)"> Career service employees may voluntarily participate in political activity subject to the following provisions: <subsection number="63A-17-904(2)(a)"> if any career service employee is elected to any partisan or full-time nonpartisan political office, that employee shall be granted a leave of absence without pay for times when monetary compensation is received for service in political office;</subsection><subsection number="63A-17-904(2)(b)"> no officer or employee in career service may engage in any political activity during the hours of employment, nor may any person solicit political contributions from employees of the executive branch during hours of employment for political purposes; and</subsection><subsection number="63A-17-904(2)(c)"> partisan political activity may not be a basis for employment, promotion, demotion, or dismissal, except that the director shall adopt rules providing for the discipline or punishment of a state officer or employee who violates any provision of this section.</subsection></subsection><subsection number="63A-17-904(3)"><subsection number="63A-17-904(3)(a)"> Notwithstanding any other provision of this section, no member of the Utah Highway Patrol may use the member's official authority or influence for the purpose of interfering with an election or affecting the results of an election.</subsection><subsection number="63A-17-904(3)(b)"> No person may induce or attempt to induce any member of the Utah Highway Patrol to participate in any activity prohibited by this Subsection <xref depth="4" refnumber="63A-17-904(3)" start="0">(3)</xref>.</subsection></subsection><subsection number="63A-17-904(4)"> Nothing contained in this section may be construed to: <subsection number="63A-17-904(4)(a)"> preclude voluntary contributions by an employee to the party or candidate of the officer's or employee's choice; or</subsection><subsection number="63A-17-904(4)(b)"> permit partisan political activity by any employee who is prevented or restricted from engaging in the political activity by the provisions of the federal Hatch Act.</subsection></subsection></section></part><part number="63A-17-10"><catchline>Controlled Substances and Alcohol Use</catchline><section number="63A-17-1001"><histories><history>Amended by Chapter <modchap sess="2023GS">329</modchap>, 2023 General Session</history><modyear>2023</modyear></histories><catchline>Controlled substances and alcohol use prohibited.</catchline><tab/>Except as provided in <xref depth="2" refnumber="26B-4-2" start="0">Title 26B, Chapter 4, Part 2, Cannabinoid Research and Medical Cannabis</xref>, an employee may not:<subsection number="63A-17-1001(1)"> manufacture, dispense, possess, use, distribute, or be under the influence of a controlled substance or alcohol during work hours or on state property except where legally permissible;</subsection><subsection number="63A-17-1001(2)"> manufacture, dispense, possess, use, or distribute a controlled substance or alcohol if the activity prevents: <subsection number="63A-17-1001(2)(a)"> state agencies from receiving federal grants or performing under federal contracts of $25,000 or more; or</subsection><subsection number="63A-17-1001(2)(b)"> the employee to perform his services or work for state government effectively as regulated by the rules of the executive director in accordance with Section <xref depth="3" refnumber="63A-17-1002" start="0">63A-17-1002</xref>; or</subsection></subsection><subsection number="63A-17-1001(3)"> refuse to submit to a drug or alcohol test under Section <xref depth="3" refnumber="63A-17-1004" start="0">63A-17-1004</xref>.</subsection></section><section number="63A-17-1002"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Rulemaking power to director.</catchline><tab/>In accordance with this part and <xref depth="1" refnumber="63G-3" start="0">Title 63G, Chapter 3, Utah Administrative Rulemaking Act</xref>, the director shall make rules regulating:<subsection number="63A-17-1002(1)"> disciplinary actions for employees subject to discipline under Section <xref depth="3" refnumber="63A-17-1005" start="0">63A-17-1005</xref>;</subsection><subsection number="63A-17-1002(2)"> the testing of employees for the use of controlled substances or alcohol as provided in Section <xref depth="3" refnumber="63A-17-1004" start="0">63A-17-1004</xref>;</subsection><subsection number="63A-17-1002(3)"> the confidentiality of drug testing and test results performed under Section <xref depth="3" refnumber="63A-17-1004" start="0">63A-17-1004</xref> in accordance with <xref depth="1" refnumber="63G-2" start="0">Title 63G, Chapter 2, Government Records Access and Management Act</xref>; and</subsection><subsection number="63A-17-1002(4)"> minimum blood levels of alcohol or drug content for work effectiveness of an employee.</subsection></section><section number="63A-17-1003"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Reporting of convictions under federal and state drug laws.</catchline><subsection number="63A-17-1003(1)"> An employee who is convicted under a federal or state criminal statute regulating the manufacture, distribution, dispensation, possession, or use of a controlled substance shall report the conviction to the director of the employee's agency within five calendar days after the date of conviction.</subsection><subsection number="63A-17-1003(2)"> Upon notification either under Subsection <xref depth="4" refnumber="63A-17-1003(1)" start="0">(1)</xref> or otherwise, the director of the agency shall notify the federal agency for which a contract is being performed within 10 days after receiving notice.</subsection></section><section number="63A-17-1004"><histories><history>Amended by Chapter <modchap sess="2022GS">169</modchap>, 2022 General Session</history><modyear>2022</modyear></histories><catchline>Drug testing of state employees.</catchline><subsection number="63A-17-1004(1)"> Except as provided in Subsection <xref depth="4" refnumber="63A-17-1004(2)" start="0">(2)</xref>, when there is reasonable suspicion that an employee is using a controlled substance or alcohol unlawfully during work hours, an employee may be required to submit to medically accepted testing procedures for a determination of whether the employee is using a controlled substance or alcohol in violation of this part.</subsection><subsection number="63A-17-1004(2)"> In highly sensitive positions, as identified in department class specifications, random drug testing of employees may be conducted by an agency in accordance with the rules of the director.</subsection><subsection number="63A-17-1004(3)"> All drug or alcohol testing shall be: <subsection number="63A-17-1004(3)(a)"> conducted by a federally certified and licensed physician, a federally certified and licensed medical clinic, or testing facility federally certified and licensed to conduct medically accepted drug testing; and</subsection><subsection number="63A-17-1004(3)(b)"> conducted in accordance with the rules of the director made under Section <xref depth="3" refnumber="63A-17-1002" start="0">63A-17-1002</xref>.</subsection></subsection><subsection number="63A-17-1004(4)"> A record relating to drug or alcohol testing of a state employee is classified as a private record under Section <xref depth="3" refnumber="63G-2-302" start="0">63G-2-302</xref>.</subsection><subsection number="63A-17-1004(5)"> A physician, medical clinic, or testing facility may not be held liable in any civil action brought by a party for: <subsection number="63A-17-1004(5)(a)"> performing or failing to perform a test under this section;</subsection><subsection number="63A-17-1004(5)(b)"> issuing or failing to issue a test result under this section; or</subsection><subsection number="63A-17-1004(5)(c)"> acting or omitting to act in any other way in good faith under this section.</subsection></subsection></section><section number="63A-17-1005"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Discipline of employees.</catchline><tab/>An employee shall be subject to the rules of discipline of the director made in accordance with Section <xref depth="3" refnumber="63A-17-1002" start="0">63A-17-1002</xref>, if the employee:<subsection number="63A-17-1005(1)"> refuses to submit to testing procedures provided in Section <xref depth="3" refnumber="63A-17-1004" start="0">63A-17-1004</xref>;</subsection><subsection number="63A-17-1005(2)"> refuses to complete a drug rehabilitation program in accordance with Subsection <xref depth="4" refnumber="63A-17-1006(3)" start="0">63A-17-1006(3)</xref>;</subsection><subsection number="63A-17-1005(3)"> is convicted under a federal or state criminal statute regulating the manufacture, distribution, dispensation, possession, or use of a controlled substance; or</subsection><subsection number="63A-17-1005(4)"> manufactures, dispenses, possesses, uses, or distributes a controlled substance in violation of state or federal law during work hours or on state property.</subsection></section><section number="63A-17-1006"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Violations and penalties.</catchline><tab/>In addition to other criminal penalties provided by law, an employee who:<subsection number="63A-17-1006(1)"> fails to notify the employee's director under Section <xref depth="3" refnumber="63A-17-1003" start="0">63A-17-1003</xref> is subject to disciplinary proceedings as established by the director by rule in accordance with Section <xref depth="3" refnumber="63A-17-1002" start="0">63A-17-1002</xref>;</subsection><subsection number="63A-17-1006(2)"> refuses to submit to testing procedures provided for in Section <xref depth="3" refnumber="63A-17-1004" start="0">63A-17-1004</xref>, may be suspended immediately without pay pending further disciplinary action as provided by rule, made by the director in accordance with Section <xref depth="3" refnumber="63A-17-1002" start="0">63A-17-1002</xref>; or</subsection><subsection number="63A-17-1006(3)"> tests positive for the presence of unlawfully used controlled substances or alcohol may be required, as part of the employee's disciplinary treatment, to complete a drug rehabilitation program at the employee's expense within 60 days after receiving the positive test results or be subject to further disciplinary procedures established by rule made by the director in accordance with Section <xref depth="3" refnumber="63A-17-1002" start="0">63A-17-1002</xref>.</subsection></section><section number="63A-17-1007"><histories><history>Renumbered and Amended by Chapter <modchap sess="2021GS">344</modchap>, 2021 General Session</history><modyear>2021</modyear></histories><catchline>Exemptions.</catchline><tab/>Peace officers, as defined under <xref depth="1" refnumber="53-13" start="0">Title 53, Chapter 13, Peace Officer Classifications</xref>, acting in their official capacity as peace officers in undercover roles and assignments, are exempt from the provisions of this act.</section></part></chapter><chapter number="63A-19"><catchline>Government Data Privacy Act</catchline><part number="63A-19-1"><catchline>General Provisions -- State Data Privacy Policy</catchline><section number="63A-19-101"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Definitions.</catchline><tab/>As used in this chapter:<subsection number="63A-19-101(1)">"Anonymized data" means information that has been irreversibly modified so that there is no possibility of using the information, alone or in combination with other information, to identify an individual.</subsection><subsection number="63A-19-101(2)">"At-risk government employee" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-303">63G-2-303</xref>.</subsection><subsection number="63A-19-101(3)">"Automated decision making" means using personal data to make a decision about an individual through automated processing, without human review or intervention.</subsection><subsection number="63A-19-101(4)">"Biometric data" means the same as that term is defined in Section <xref depth="3" refnumber="13-61-101">13-61-101</xref>.</subsection><subsection number="63A-19-101(5)">"Chief administrative officer" means the same as that term is defined in Section <xref depth="3" refnumber="63A-12-100.5">63A-12-100.5</xref>.</subsection><subsection number="63A-19-101(6)">"Chief privacy officer" means the individual appointed under Section <xref depth="3" refnumber="63A-19-302">63A-19-302</xref>.</subsection><subsection number="63A-19-101(7)">"Commission" means the Utah Privacy Commission established in Section <xref depth="3" refnumber="63A-19-203">63A-19-203</xref>.</subsection><subsection number="63A-19-101(8)">"Contract" means an agreement between a governmental entity and a person for goods or services that involve personal data.</subsection><subsection number="63A-19-101(9)"><subsection number="63A-19-101(9)(a)">"Contractor" means a person who:<subsection number="63A-19-101(9)(a)(i)">has entered into a contract with a governmental entity; and</subsection><subsection number="63A-19-101(9)(a)(ii)">may process personal data under the contract.</subsection></subsection><subsection number="63A-19-101(9)(b)">"Contractor" includes a contractor's employees, agents, or subcontractors.</subsection></subsection><subsection number="63A-19-101(10)">"Cyber Center" means the Utah Cyber Center created in Section <xref depth="3" refnumber="63A-16-1102">63A-16-1102</xref>.</subsection><subsection number="63A-19-101(11)">"Data breach" means the unauthorized access, acquisition, disclosure, loss of access, or destruction of personal data held by a governmental entity, unless the governmental entity concludes, according to standards established by the Cyber Center, that there is a low probability that personal data has been compromised.</subsection><subsection number="63A-19-101(12)">"De-identified data" means information from which personal data has been removed or obscured so that the information is not readily identifiable to a specific individual, and which may not be re-identified.</subsection><subsection number="63A-19-101(13)">"Genetic data" means the same as that term is defined in Section <xref depth="3" refnumber="13-60-102">13-60-102</xref>.</subsection><subsection number="63A-19-101(14)">"Governing board" means the Utah Privacy Governing Board established in Section <xref depth="3" refnumber="63A-19-201">63A-19-201</xref>.</subsection><subsection number="63A-19-101(15)">"Governmental entity" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-19-101(16)">"Government website" means a set of related web pages that is operated by or on behalf of a governmental entity and is:<subsection number="63A-19-101(16)(a)">located under a single domain name or web address; and</subsection><subsection number="63A-19-101(16)(b)">accessible directly through the Internet or by the use of a software program.</subsection></subsection><subsection number="63A-19-101(17)"><subsection number="63A-19-101(17)(a)">"High-risk processing activities" means a governmental entity's processing of personal data that may have a significant impact on an individual's privacy interests, based on factors that include:<subsection number="63A-19-101(17)(a)(i)">the sensitivity of the personal data processed;</subsection><subsection number="63A-19-101(17)(a)(ii)">the amount of personal data being processed;</subsection><subsection number="63A-19-101(17)(a)(iii)">the individual's ability to consent to the processing of personal data; and</subsection><subsection number="63A-19-101(17)(a)(iv)">risks of unauthorized access or use.</subsection></subsection><subsection number="63A-19-101(17)(b)">"High-risk processing activities" may include the use of:<subsection number="63A-19-101(17)(b)(i)">facial recognition technology;</subsection><subsection number="63A-19-101(17)(b)(ii)">automated decision making;</subsection><subsection number="63A-19-101(17)(b)(iii)">profiling;</subsection><subsection number="63A-19-101(17)(b)(iv)">genetic data;</subsection><subsection number="63A-19-101(17)(b)(v)">biometric data; or</subsection><subsection number="63A-19-101(17)(b)(vi)">geolocation data.</subsection></subsection></subsection><subsection number="63A-19-101(18)">"Independent entity" means the same as that term is defined in Section <xref depth="3" refnumber="63E-1-102">63E-1-102</xref>.</subsection><subsection number="63A-19-101(19)">"Individual" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-19-101(20)">"Legal guardian" means:<subsection number="63A-19-101(20)(a)">the parent of a minor; or</subsection><subsection number="63A-19-101(20)(b)">an individual appointed by a court to be the guardian of a minor or incapacitated individual and given legal authority to make decisions regarding the person or property of the minor or incapacitated individual.</subsection></subsection><subsection number="63A-19-101(21)">"Office" means the Utah Office of Data Privacy created in Section <xref depth="3" refnumber="63A-19-301">63A-19-301</xref>.</subsection><subsection number="63A-19-101(22)">"Ombudsperson" means the data privacy ombudsperson appointed under Section <xref depth="3" refnumber="63A-19-501">63A-19-501</xref>.</subsection><subsection number="63A-19-101(23)">"Person" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-19-101(24)">"Personal data" means information that is linked or can be reasonably linked to an identified individual or an identifiable individual.</subsection><subsection number="63A-19-101(25)">"Privacy annotation" means a summary of personal data contained in a record series as described in Section <xref depth="3" refnumber="63A-19-401.1">63A-19-401.1</xref>.</subsection><subsection number="63A-19-101(26)">"Privacy practice" means a governmental entity's:<subsection number="63A-19-101(26)(a)">organizational, technical, administrative, and physical safeguards designed to protect an individual's personal data;</subsection><subsection number="63A-19-101(26)(b)">policies and procedures related to the acquisition, use, storage, sharing, retention, and disposal of personal data; and</subsection><subsection number="63A-19-101(26)(c)">practice of providing notice to an individual regarding the individual's privacy rights.</subsection></subsection><subsection number="63A-19-101(27)">"Process," "processing," or "processing activity" means any operation or set of operations performed on personal data, including collection, recording, organization, structuring, storage, adaptation, alteration, access, retrieval, consultation, use, disclosure by transmission, transfer, dissemination, alignment, combination, restriction, erasure, or destruction.</subsection><subsection number="63A-19-101(28)">"Profiling" means the processing of personal data to evaluate or predict an individual's:<subsection number="63A-19-101(28)(a)">economic situation;</subsection><subsection number="63A-19-101(28)(b)">health;</subsection><subsection number="63A-19-101(28)(c)">personal preferences;</subsection><subsection number="63A-19-101(28)(d)">interests;</subsection><subsection number="63A-19-101(28)(e)">reliability;</subsection><subsection number="63A-19-101(28)(f)">behavior;</subsection><subsection number="63A-19-101(28)(g)">location; or</subsection><subsection number="63A-19-101(28)(h)">movements.</subsection></subsection><subsection number="63A-19-101(29)">"Purchase" or "purchasing" means the exchange of monetary consideration to obtain the personal data of an individual who is not a party to the transaction.</subsection><subsection number="63A-19-101(30)">"Record" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-19-101(31)">"Record series" means the same as that term is defined in Section <xref depth="3" refnumber="63G-2-103">63G-2-103</xref>.</subsection><subsection number="63A-19-101(32)">"Retention schedule" means a governmental entity's schedule for the retention or disposal of records that has been approved by the Records Management Committee pursuant to Section <xref depth="3" refnumber="63A-12-113">63A-12-113</xref>.</subsection><subsection number="63A-19-101(33)"><subsection number="63A-19-101(33)(a)">"Sell" means an exchange of personal data for monetary consideration by a governmental entity to a third party.</subsection><subsection number="63A-19-101(33)(b)">"Sell" does not include a fee:<subsection number="63A-19-101(33)(b)(i)">charged by a governmental entity for access to a record pursuant to Section <xref depth="3" refnumber="63G-2-203">63G-2-203</xref>; or</subsection><subsection number="63A-19-101(33)(b)(ii)">assessed in accordance with an approved fee schedule.</subsection></subsection></subsection><subsection number="63A-19-101(34)"><subsection number="63A-19-101(34)(a)">"State agency" means the following entities that are under the direct supervision and control of the governor or the lieutenant governor:<subsection number="63A-19-101(34)(a)(i)">a department;</subsection><subsection number="63A-19-101(34)(a)(ii)">a commission;</subsection><subsection number="63A-19-101(34)(a)(iii)">a board;</subsection><subsection number="63A-19-101(34)(a)(iv)">a council;</subsection><subsection number="63A-19-101(34)(a)(v)">an institution;</subsection><subsection number="63A-19-101(34)(a)(vi)">an officer;</subsection><subsection number="63A-19-101(34)(a)(vii)">a corporation;</subsection><subsection number="63A-19-101(34)(a)(viii)">a fund;</subsection><subsection number="63A-19-101(34)(a)(ix)">a division;</subsection><subsection number="63A-19-101(34)(a)(x)">an office;</subsection><subsection number="63A-19-101(34)(a)(xi)">a committee;</subsection><subsection number="63A-19-101(34)(a)(xii)">an authority;</subsection><subsection number="63A-19-101(34)(a)(xiii)">a laboratory;</subsection><subsection number="63A-19-101(34)(a)(xiv)">a library;</subsection><subsection number="63A-19-101(34)(a)(xv)">a bureau;</subsection><subsection number="63A-19-101(34)(a)(xvi)">a panel;</subsection><subsection number="63A-19-101(34)(a)(xvii)">another administrative unit of the state; or</subsection><subsection number="63A-19-101(34)(a)(xviii)">an agent of an entity described in Subsections (34)(a)(i) through (xvii).</subsection></subsection><subsection number="63A-19-101(34)(b)">"State agency" does not include:<subsection number="63A-19-101(34)(b)(i)">the legislative branch;</subsection><subsection number="63A-19-101(34)(b)(ii)">the judicial branch;</subsection><subsection number="63A-19-101(34)(b)(iii)">an executive branch agency within the Office of the Attorney General, the state auditor, the state treasurer, or the State Board of Education; or</subsection><subsection number="63A-19-101(34)(b)(iv)">an independent entity.</subsection></subsection></subsection><subsection number="63A-19-101(35)">"State privacy auditor" means the same as that term is defined in Section <xref depth="3" refnumber="67-3-13">67-3-13</xref>.</subsection><subsection number="63A-19-101(36)">"Synthetic data" means artificial data that:<subsection number="63A-19-101(36)(a)">is generated from personal data; and</subsection><subsection number="63A-19-101(36)(b)">models the statistical properties of the original personal data.</subsection></subsection><subsection number="63A-19-101(37)">"User" means an individual who accesses a government website.</subsection><subsection number="63A-19-101(38)"><subsection number="63A-19-101(38)(a)">"User data" means any information about a user that is automatically collected by a government website when a user accesses the government website.</subsection><subsection number="63A-19-101(38)(b)">"User data" includes information that identifies:<subsection number="63A-19-101(38)(b)(i)">a user as having requested or obtained specific materials or services from a government website;</subsection><subsection number="63A-19-101(38)(b)(ii)">Internet sites visited by a user;</subsection><subsection number="63A-19-101(38)(b)(iii)">the contents of a user's data-storage device;</subsection><subsection number="63A-19-101(38)(b)(iv)">any identifying code linked to a user of a government website; and</subsection><subsection number="63A-19-101(38)(b)(v)">a user's:<subsection number="63A-19-101(38)(b)(v)(A)">IP or Mac address; or</subsection><subsection number="63A-19-101(38)(b)(v)(B)">session ID.</subsection></subsection></subsection></subsection><subsection number="63A-19-101(39)">"Website tracking technology" means any tool used by a government website to:<subsection number="63A-19-101(39)(a)">monitor a user's behavior; or</subsection><subsection number="63A-19-101(39)(b)">collect user data.</subsection></subsection></section><section number="63A-19-102"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>State data privacy policy.</catchline><tab/>It is the policy of Utah that:<subsection number="63A-19-102(1)">an individual has a fundamental interest in and inherent expectation of privacy regarding the individual's personal data that the individual provides to a governmental entity;</subsection><subsection number="63A-19-102(2)">a governmental entity shall process personal data in a manner that is consistent with the interests and expectations described in Subsection (1);</subsection><subsection number="63A-19-102(3)">the state shall encourage innovation to enhance the ability of a governmental entity to:<subsection number="63A-19-102(3)(a)">protect the privacy of an individual's personal data;</subsection><subsection number="63A-19-102(3)(b)">provide clear notice to an individual regarding the governmental entity's processing of the individual's personal data;</subsection><subsection number="63A-19-102(3)(c)">process personal data only for specified, lawful purposes and only process the minimum amount of an individual's personal data necessary to achieve those purposes;</subsection><subsection number="63A-19-102(3)(d)">implement appropriate consent mechanisms regarding the uses of an individual's personal data;</subsection><subsection number="63A-19-102(3)(e)">provide an individual with the ability to access, control, and request corrections to the individual's personal data held by a governmental entity;</subsection><subsection number="63A-19-102(3)(f)">maintain appropriate safeguards to protect the confidentiality, integrity, and availability of personal data;</subsection><subsection number="63A-19-102(3)(g)">account for compliance with privacy related laws, rules, and regulations that are specific to a particular governmental entity, program, or personal data; and</subsection><subsection number="63A-19-102(3)(h)">meet a governmental entity's and an individual's business and service needs;</subsection></subsection><subsection number="63A-19-102(4)">the state shall promote training and education programs for employees of governmental entities focused on:<subsection number="63A-19-102(4)(a)">data privacy best practices, obligations, and responsibilities; and</subsection><subsection number="63A-19-102(4)(b)">the overlapping relationship with privacy, records management, and security; and </subsection></subsection><subsection number="63A-19-102(5)">the state shall promote consistent terminology in data privacy requirements across governmental entities.</subsection></section></part><part number="63A-19-2"><catchline>Utah Privacy Governing Board</catchline><section number="63A-19-201"><histories><history>Enacted by Chapter <modchap sess="2024GS">417</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Utah Privacy Governing Board.</catchline><subsection number="63A-19-201(1)">There is created the Utah Privacy Governing Board.</subsection><subsection number="63A-19-201(2)">The governing board shall be composed of five members as follows:<subsection number="63A-19-201(2)(a)">the governor, or the governor's designee;</subsection><subsection number="63A-19-201(2)(b)">the president of the Senate, or the president's designee;</subsection><subsection number="63A-19-201(2)(c)">the speaker of the House of Representatives, or the speaker's designee;</subsection><subsection number="63A-19-201(2)(d)">the attorney general, or the attorney general's designee; and</subsection><subsection number="63A-19-201(2)(e)">the state auditor, or the state auditor's designee.</subsection></subsection><subsection number="63A-19-201(3)"><subsection number="63A-19-201(3)(a)">A majority of the members of the governing board is a quorum.</subsection><subsection number="63A-19-201(3)(b)">The action of a majority of a quorum constitutes an action of the governing board.</subsection></subsection><subsection number="63A-19-201(4)">The governor, or the governor's designee is chair of the governing board.</subsection><subsection number="63A-19-201(5)">The governing board shall meet at least two times a year.</subsection><subsection number="63A-19-201(6)">The governing board may recommend specific matters to the state auditor under Section <xref depth="3" refnumber="63A-19-601">63A-19-601</xref>.</subsection><subsection number="63A-19-201(7)">The office shall provide staff and support to the governing board.</subsection></section><section number="63A-19-202"><histories><history>Enacted by Chapter <modchap sess="2024GS">417</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Governing board duties.</catchline><subsection number="63A-19-202(1)">The governing board shall:<subsection number="63A-19-202(1)(a)">recommend changes to the state data privacy policy;</subsection><subsection number="63A-19-202(1)(b)">by July 1 of each year, approve the data privacy agenda items for the commission and make recommendations for additional items for the data privacy agenda;</subsection><subsection number="63A-19-202(1)(c)">hear issues raised by the ombudsperson regarding existing governmental entity privacy practices;</subsection><subsection number="63A-19-202(1)(d)">evaluate and recommend the appropriate:<subsection number="63A-19-202(1)(d)(i)">structure and placement for the office within state government; and</subsection><subsection number="63A-19-202(1)(d)(ii)">authority to be granted to the office, including any authority to make rules; and</subsection></subsection><subsection number="63A-19-202(1)(e)">recommend funding mechanisms and strategies for governmental entities to enable compliance with data privacy responsibilities, including:<subsection number="63A-19-202(1)(e)(i)">appropriations;</subsection><subsection number="63A-19-202(1)(e)(ii)">rates;</subsection><subsection number="63A-19-202(1)(e)(iii)">grants; and</subsection><subsection number="63A-19-202(1)(e)(iv)">internal service funds.</subsection></subsection></subsection><subsection number="63A-19-202(2)">In fulfilling the duties under this part, the governing board may receive and request input from:<subsection number="63A-19-202(2)(a)">governmental entities;</subsection><subsection number="63A-19-202(2)(b)">elected officials;</subsection><subsection number="63A-19-202(2)(c)">subject matter experts; and</subsection><subsection number="63A-19-202(2)(d)">other stakeholders.</subsection></subsection></section><section number="63A-19-203"><histories><history>Renumbered and Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Utah Privacy Commission created.</catchline><subsection number="63A-19-203(1)">There is created the Utah Privacy Commission.</subsection><subsection number="63A-19-203(2)"><subsection number="63A-19-203(2)(a)">The commission shall be composed of 12 members.</subsection><subsection number="63A-19-203(2)(b)">The governor shall appoint:<subsection number="63A-19-203(2)(b)(i)">one member who, at the time of appointment provides internet technology services for a county;</subsection><subsection number="63A-19-203(2)(b)(ii)">one member with experience in cybersecurity;</subsection><subsection number="63A-19-203(2)(b)(iii)">one member representing private industry in technology;</subsection><subsection number="63A-19-203(2)(b)(iv)">one member representing law enforcement; and</subsection><subsection number="63A-19-203(2)(b)(v)">one member with experience in data privacy law.</subsection></subsection><subsection number="63A-19-203(2)(c)">The state auditor shall appoint:<subsection number="63A-19-203(2)(c)(i)">one member with experience in internet technology services;</subsection><subsection number="63A-19-203(2)(c)(ii)">one member with experience in cybersecurity;</subsection><subsection number="63A-19-203(2)(c)(iii)">one member representing private industry in technology;</subsection><subsection number="63A-19-203(2)(c)(iv)">one member with experience in data privacy law; and</subsection><subsection number="63A-19-203(2)(c)(v)">one member representing municipalities who, at the time of appointment, has expertise in civil liberties law, the ethical use of data, or the impacts of the use of a technology on different populations.</subsection></subsection><subsection number="63A-19-203(2)(d)">The attorney general shall appoint:<subsection number="63A-19-203(2)(d)(i)">one member with experience as a prosecutor or appellate attorney and with experience in data privacy or civil liberties law; and</subsection><subsection number="63A-19-203(2)(d)(ii)">one member representing law enforcement.</subsection></subsection></subsection><subsection number="63A-19-203(3)"><subsection number="63A-19-203(3)(a)">Except as provided in Subsection (3)(b), a member is appointed for a term of four years.</subsection><subsection number="63A-19-203(3)(b)">The initial appointments of members described in Subsections (2)(b)(i) through (b)(iii), (2)(c)(iv) through (c)(v), and (2)(d)(ii) shall be for two-year terms.</subsection><subsection number="63A-19-203(3)(c)">When the term of a current member expires, a member shall be reappointed or a new member shall be appointed in accordance with Subsection (2).</subsection></subsection><subsection number="63A-19-203(4)"><subsection number="63A-19-203(4)(a)">When a vacancy occurs in the membership for any reason, a replacement shall be appointed in accordance with Subsection (2) for the unexpired term.</subsection><subsection number="63A-19-203(4)(b)">A member whose term has expired may continue to serve until a replacement is appointed.</subsection></subsection><subsection number="63A-19-203(5)">The commission shall select officers from the commission's members as the commission finds necessary.</subsection><subsection number="63A-19-203(6)"><subsection number="63A-19-203(6)(a)">A majority of the members of the commission is a quorum.</subsection><subsection number="63A-19-203(6)(b)">The action of a majority of a quorum constitutes an action of the commission.</subsection></subsection><subsection number="63A-19-203(7)">A member may not receive compensation or benefits for the member's service but may receive per diem and travel expenses incurred as a member of the commission at the rates established by the Division of Finance under:<subsection number="63A-19-203(7)(a)">Sections <xref depth="3" refnumber="63A-3-106">63A-3-106</xref> and <xref depth="3" refnumber="63A-3-107">63A-3-107</xref>; and</subsection><subsection number="63A-19-203(7)(b)">rules made by the Division of Finance in accordance with Sections <xref depth="3" refnumber="63A-3-106">63A-3-106</xref> and <xref depth="3" refnumber="63A-3-107">63A-3-107</xref>.</subsection></subsection><subsection number="63A-19-203(8)">A member shall refrain from participating in a review of:<subsection number="63A-19-203(8)(a)">an entity of which the member is an employee; or</subsection><subsection number="63A-19-203(8)(b)">a technology in which the member has a financial interest.</subsection></subsection><subsection number="63A-19-203(9)">The state auditor shall provide staff and support to the commission.</subsection><subsection number="63A-19-203(10)">The commission shall meet up to 12 times a year to accomplish the duties described in Section <xref depth="3" refnumber="63A-19-204">63A-19-204</xref>.</subsection></section><section number="63A-19-204"><histories><history>Renumbered and Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Commission duties.</catchline><subsection number="63A-19-204(1)">The commission shall:<subsection number="63A-19-204(1)(a)">annually develop a data privacy agenda that identifies for the upcoming year:<subsection number="63A-19-204(1)(a)(i)">governmental entity privacy practices to be reviewed by the commission;</subsection><subsection number="63A-19-204(1)(a)(ii)">educational and training materials that the commission intends to develop;</subsection><subsection number="63A-19-204(1)(a)(iii)">any other items related to data privacy the commission intends to study; and</subsection><subsection number="63A-19-204(1)(a)(iv)">best practices and guiding principles that the commission plans to develop related to government privacy practices;</subsection></subsection><subsection number="63A-19-204(1)(b)">develop guiding standards and best practices with respect to government privacy practices;</subsection><subsection number="63A-19-204(1)(c)">develop educational and training materials that include information about:<subsection number="63A-19-204(1)(c)(i)">the privacy implications and civil liberties concerns of the privacy practices of government entities;</subsection><subsection number="63A-19-204(1)(c)(ii)">best practices for government collection and retention policies regarding personal data; and</subsection><subsection number="63A-19-204(1)(c)(iii)">best practices for government personal data security standards; </subsection></subsection><subsection number="63A-19-204(1)(d)">review the privacy implications and civil liberties concerns of government privacy practices; and</subsection><subsection number="63A-19-204(1)(e)">provide the data privacy agenda to the governing board by May 1 of each year.</subsection></subsection><subsection number="63A-19-204(2)">The commission may, in addition to the approved items in the data privacy agenda prepared under Subsection (1)(a):<subsection number="63A-19-204(2)(a)">review specific government privacy practices as referred to the commission by the chief privacy officer described in Section <xref depth="3" refnumber="63A-19-302">63A-19-302</xref> or the state privacy auditor described in Section <xref depth="3" refnumber="67-3-13">67-3-13</xref>; </subsection><subsection number="63A-19-204(2)(b)">review a privacy practice not accounted for in the data privacy agenda only upon referral by the chief privacy officer or the state privacy auditor in accordance with this section;</subsection><subsection number="63A-19-204(2)(c)">review and provide recommendations regarding consent mechanisms used by governmental entities to collect personal information;</subsection><subsection number="63A-19-204(2)(d)">develop and provide recommendations to the Legislature on how to balance transparency and public access of public records against an individual's reasonable expectations of privacy and data protection; and</subsection><subsection number="63A-19-204(2)(e)">develop recommendations for legislation regarding the guiding standards and best practices the commission has developed in accordance with Subsection (1)(a).</subsection></subsection><subsection number="63A-19-204(3)">At least annually, on or before October 1, the commission shall report to the Judiciary Interim Committee:<subsection number="63A-19-204(3)(a)">the results of any reviews the commission has conducted;</subsection><subsection number="63A-19-204(3)(b)">the guiding standards and best practices described in Subsection (1)(b); and</subsection><subsection number="63A-19-204(3)(c)">any recommendations for legislation the commission has developed in accordance with Subsection (2)(e).</subsection></subsection><subsection number="63A-19-204(4)">At least annually, on or before June 1, the commission shall report to the governing board regarding:<subsection number="63A-19-204(4)(a)">governmental entity privacy practices the commission plans to review in the next year;</subsection><subsection number="63A-19-204(4)(b)">any educational and training programs the commission intends to develop in relation to government data privacy best practices;</subsection><subsection number="63A-19-204(4)(c)">results of the commission's data privacy practice reviews from the previous year; and</subsection><subsection number="63A-19-204(4)(d)">recommendations from the commission related to data privacy legislation, standards, or best practices.</subsection></subsection><subsection number="63A-19-204(5)">The data privacy agenda detailed in Subsection (1)(a) does not add to or expand the authority of the commission.</subsection></section></part><part number="63A-19-3"><catchline>Office of Data Privacy</catchline><section number="63A-19-301"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Utah Office of Data Privacy.</catchline><subsection number="63A-19-301(1)">There is created within the department the Utah Office of Data Privacy.</subsection><subsection number="63A-19-301(2)">The office shall coordinate with the governing board and the commission to perform the duties in this section.</subsection><subsection number="63A-19-301(3)">The office shall:<subsection number="63A-19-301(3)(a)">create and maintain a data privacy framework designed to:<subsection number="63A-19-301(3)(a)(i)">assist governmental entities to identify and implement effective and efficient data privacy practices, tools, and systems that:<subsection number="63A-19-301(3)(a)(i)(A)">protect the privacy of personal data;</subsection><subsection number="63A-19-301(3)(a)(i)(B)">comply with data privacy laws and regulations specific to the governmental entity, program, or data;</subsection><subsection number="63A-19-301(3)(a)(i)(C)">empower individuals to protect and control their personal data; and</subsection><subsection number="63A-19-301(3)(a)(i)(D)">enable information use and sharing among governmental entities, as allowed by law; and</subsection></subsection><subsection number="63A-19-301(3)(a)(ii)">account for differences in a governmental entity's resources, capabilities, populations served, data types, and maturity level regarding data privacy practices;</subsection></subsection><subsection number="63A-19-301(3)(b)">review statutory provisions related to governmental data privacy and records management to:<subsection number="63A-19-301(3)(b)(i)">identify conflicts and gaps in data privacy law; and</subsection><subsection number="63A-19-301(3)(b)(ii)">standardize language;</subsection></subsection><subsection number="63A-19-301(3)(c)">work with governmental entities to study, research, and identify:<subsection number="63A-19-301(3)(c)(i)">additional data privacy practices that are feasible for governmental entities;</subsection><subsection number="63A-19-301(3)(c)(ii)">potential remedies and accountability mechanisms for non-compliance of a governmental entity;</subsection><subsection number="63A-19-301(3)(c)(iii)">ways to expand an individual's control over the individual's personal data processed by a governmental entity;</subsection><subsection number="63A-19-301(3)(c)(iv)">resources needed to develop, implement, and improve data privacy programs; and</subsection><subsection number="63A-19-301(3)(c)(v)">best practices regarding:<subsection number="63A-19-301(3)(c)(v)(A)">automated decision making;</subsection><subsection number="63A-19-301(3)(c)(v)(B)">the creation and use of synthetic, de-identified, or anonymized data; and</subsection><subsection number="63A-19-301(3)(c)(v)(C)">the use of website tracking technology;</subsection></subsection></subsection><subsection number="63A-19-301(3)(d)">monitor high-risk data processing activities within governmental entities;</subsection><subsection number="63A-19-301(3)(e)">coordinate with the Cyber Center to develop an incident response plan for data breaches affecting governmental entities;</subsection><subsection number="63A-19-301(3)(f)">coordinate with the state archivist to:<subsection number="63A-19-301(3)(f)(i)">incorporate data privacy practices into records management; and</subsection><subsection number="63A-19-301(3)(f)(ii)">include data privacy content in the trainings described in Section <xref depth="3" refnumber="63A-12-110">63A-12-110</xref>; and</subsection></subsection><subsection number="63A-19-301(3)(g)">create a data privacy training program for employees of governmental entities as described in Section <xref depth="3" refnumber="63A-19-401.3">63A-19-401.3</xref>.</subsection></subsection><subsection number="63A-19-301(4)">The office may:<subsection number="63A-19-301(4)(a)">provide expertise and assistance to governmental entities for high-risk data processing activities;</subsection><subsection number="63A-19-301(4)(b)">create assessment tools and resources that a governmental entity may use to:<subsection number="63A-19-301(4)(b)(i)">review, evaluate, and mature the governmental entity's privacy program, practices, and processing activities; and</subsection><subsection number="63A-19-301(4)(b)(ii)">evaluate the privacy impact, privacy risk, and privacy compliance of the governmental entity's privacy program, practices, and processing activities;</subsection></subsection><subsection number="63A-19-301(4)(c)">charge a governmental entity a service fee, established in accordance with Section <xref depth="3" refnumber="63J-1-504">63J-1-504</xref>, for providing services that enable a governmental entity to perform the governmental entity's duties under Section <xref depth="3" refnumber="63A-19-401">63A-19-401</xref>, if the governmental entity requests the office provide those services;</subsection><subsection number="63A-19-301(4)(d)">bill a state agency, as provided in Section <xref depth="3" refnumber="63J-1-410">63J-1-410</xref>, for any services the office provides to a state agency;</subsection><subsection number="63A-19-301(4)(e)">provide funding to assist a governmental entity in complying with:<subsection number="63A-19-301(4)(e)(i)">this chapter; and</subsection><subsection number="63A-19-301(4)(e)(ii)">Title 63G, Chapter 2, Part 3, Classification, and Title 63G, Chapter 2, Part 6, Collection of Information and Accuracy of Records; and</subsection></subsection><subsection number="63A-19-301(4)(f)">make rules in accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, to administer this part.</subsection></subsection><subsection number="63A-19-301(5)"><subsection number="63A-19-301(5)(a)">Upon application by a governmental entity, the office may:<subsection number="63A-19-301(5)(a)(i)">grant, for a limited period of time, a governmental entity with an:<subsection number="63A-19-301(5)(a)(i)(A)">extension of time to comply with certain requirements of Part 4, Duties of Governmental Entities; or</subsection><subsection number="63A-19-301(5)(a)(i)(B)">exemption from complying with certain requirements of Part 4, Duties of Governmental Entities; or</subsection></subsection><subsection number="63A-19-301(5)(a)(ii)">allow a governmental entity to establish a data privacy training program for the governmental entity's employees to complete, instead of the data privacy training program established by the office under Section <xref depth="3" refnumber="63A-19-401.3">63A-19-401.3</xref>, if the governmental entity's data privacy training program contains the same information contained in the office's data privacy training program.</subsection></subsection><subsection number="63A-19-301(5)(b)">An application for an extension or exemption submitted under Subsection (5)(a)(i) shall:<subsection number="63A-19-301(5)(b)(i)">identify the specific duty from which the governmental entity seeks an extension or exemption and the section that imposes that duty; and</subsection><subsection number="63A-19-301(5)(b)(ii)">include a justification for the requested extension or exemption.</subsection></subsection><subsection number="63A-19-301(5)(c)">If the office grants an exemption under Subsection (5)(a), the office shall report at the next board meeting:<subsection number="63A-19-301(5)(c)(i)">the name of the governmental entity that received an exemption; and</subsection><subsection number="63A-19-301(5)(c)(ii)">the nature of the exemption.</subsection></subsection><subsection number="63A-19-301(5)(d)">The office shall notify the state privacy auditor of any approved extensions or exemptions.</subsection></subsection></section><section number="63A-19-302"><histories><history>Enacted by Chapter <modchap sess="2024GS">417</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Chief privacy officer -- Appointment -- Powers -- Reporting.</catchline><subsection number="63A-19-302(1)">The governor shall, with the advice and consent of the Senate, appoint a chief privacy officer.</subsection><subsection number="63A-19-302(2)">The chief privacy officer is the director of the office.</subsection><subsection number="63A-19-302(3)">The chief privacy officer:<subsection number="63A-19-302(3)(a)">shall exercise all powers given to and perform all duties imposed on the office;</subsection><subsection number="63A-19-302(3)(b)">has administrative authority over the office;</subsection><subsection number="63A-19-302(3)(c)">may make changes in office personnel and service functions under the chief privacy officer's administrative authority;</subsection><subsection number="63A-19-302(3)(d)">may authorize a designee to assist with the chief privacy officer's responsibilities; and</subsection><subsection number="63A-19-302(3)(e)">shall report annually, on or before October 1, to the Judiciary Interim Committee regarding:<subsection number="63A-19-302(3)(e)(i)">recommendations for legislation to address data privacy concerns; and</subsection><subsection number="63A-19-302(3)(e)(ii)">reports received from state agencies regarding the sale or sharing of personal data provided under Subsection <xref depth="3" refnumber="63A-19-401">63A-19-401</xref>(2)(f)(ii).</subsection></subsection></subsection></section></part><part number="63A-19-4"><catchline>Duties of Governmental Entities</catchline><section number="63A-19-401"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Duties of governmental entities.</catchline><subsection number="63A-19-401(1)"><subsection number="63A-19-401(1)(a)">Except as provided in Subsections (1)(b) and (c), a governmental entity shall comply with the requirements of this part.</subsection><subsection number="63A-19-401(1)(b)">If any provision in this part conflicts with any other provisions of law, the more specific or more restrictive law shall control.</subsection><subsection number="63A-19-401(1)(c)">A governmental entity that is exempt under Section <xref depth="3" refnumber="63G-2-702">63G-2-702</xref>, <xref depth="3" refnumber="63G-2-703">63G-2-703</xref>, or <xref depth="3" refnumber="63G-2-704">63G-2-704</xref> from complying with the requirements in Title 63G, Chapter 2, Part 6, Collection of Information and Accuracy of Records, is exempt from complying with the requirements in this chapter.</subsection></subsection><subsection number="63A-19-401(2)"><subsection number="63A-19-401(2)(a)">A governmental entity shall:<subsection number="63A-19-401(2)(a)(i)">initiate a data privacy program before December 31, 2025;</subsection><subsection number="63A-19-401(2)(a)(ii)">obtain and process only the minimum amount of personal data reasonably necessary to efficiently achieve a specified purpose;</subsection><subsection number="63A-19-401(2)(a)(iii)">meet the requirements of this part for all new processing activities implemented by a governmental entity; and</subsection><subsection number="63A-19-401(2)(a)(iv)">for any processing activity implemented before May 7, 2025, as soon as is reasonably practicable, but no later than July 1, 2027:<subsection number="63A-19-401(2)(a)(iv)(A)">identify any non-compliant processing activity;</subsection><subsection number="63A-19-401(2)(a)(iv)(B)">document the non-compliant processing activity;</subsection><subsection number="63A-19-401(2)(a)(iv)(C)">prepare a strategy for bringing the non-compliant processing activity into compliance with this part; and</subsection><subsection number="63A-19-401(2)(a)(iv)(D)">include the information described in Subsections (2)(a)(iv)(A) through (C) in the privacy program report described in Section <xref depth="3" refnumber="63A-19-401.3">63A-19-401.3</xref>.</subsection></subsection></subsection><subsection number="63A-19-401(2)(b)">A governmental entity that fulfills the reporting requirement under Section <xref depth="3" refnumber="63A-19-401.3">63A-19-401.3</xref> satisfies the requirement to initiate a privacy program under Subsection <xref tempid="427" depth="4" refnumber="63A-19-401(2)(a)(i)">(2)(a)(i)</xref>.</subsection></subsection><subsection number="63A-19-401(3)">A governmental entity may not:<subsection number="63A-19-401(3)(a)">establish, maintain, or use undisclosed or covert surveillance of individuals unless permitted by law;</subsection><subsection number="63A-19-401(3)(b)">sell personal data unless expressly required by law; and</subsection><subsection number="63A-19-401(3)(c)">share personal data unless permitted by law.</subsection></subsection></section><section number="63A-19-401.1"><histories><history>Enacted by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Privacy annotations.</catchline><subsection number="63A-19-401.1(1)"><subsection number="63A-19-401.1(1)(a)">Beginning July 1, 2027, a state agency shall make a complete and accurate privacy annotation for each record series containing personal data that the state agency collects, maintains, or uses.</subsection><subsection number="63A-19-401.1(1)(b)">After July 1, 2027, a state agency that has not created a privacy annotation for a record series containing personal data, may not collect, maintain, or use the personal data.</subsection></subsection><subsection number="63A-19-401.1(2)">If a state agency determines that a record series:<subsection number="63A-19-401.1(2)(a)">does not contain personal data, the privacy annotation shall be limited to a statement indicating that the record series does not include personal data; or</subsection><subsection number="63A-19-401.1(2)(b)">contains personal data, the privacy annotation shall include:<subsection number="63A-19-401.1(2)(b)(i)">an inventory of all types of personal data included in the record series;</subsection><subsection number="63A-19-401.1(2)(b)(ii)">a description of all purposes for which the state agency collects, keeps, or uses the personal data;</subsection><subsection number="63A-19-401.1(2)(b)(iii)">a citation to the state agency's legal authority for collecting, keeping, or using the personal data; and</subsection><subsection number="63A-19-401.1(2)(b)(iv)">any other information required by the rules created by the office under Section <xref depth="3" refnumber="63A-19-301">63A-19-301</xref>.</subsection></subsection></subsection></section><section number="63A-19-401.2"><histories><history>Enacted by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Training requirements.</catchline><subsection number="63A-19-401.2(1)">The data privacy training program created by the office under Section <xref depth="3" refnumber="63A-4-301">63A-4-301</xref> shall be:<subsection number="63A-19-401.2(1)(a)">designed to provide instruction regarding:<subsection number="63A-19-401.2(1)(a)(i)">data privacy best practices, obligations, and responsibilities; and</subsection><subsection number="63A-19-401.2(1)(a)(ii)">the relationship between privacy, records management, and security; and</subsection></subsection><subsection number="63A-19-401.2(1)(b)">required for all employees of a governmental entity who:<subsection number="63A-19-401.2(1)(b)(i)">have access to personal data as part of the employee's work duties; or</subsection><subsection number="63A-19-401.2(1)(b)(ii)">supervise an employee who has access to personal data.</subsection></subsection></subsection><subsection number="63A-19-401.2(2)">The training described in Subsection (1) shall be completed:<subsection number="63A-19-401.2(2)(a)">within 30 days after an employee of a governmental entity begins employment; and</subsection><subsection number="63A-19-401.2(2)(b)">at least once in each calendar year.</subsection></subsection><subsection number="63A-19-401.2(3)">A governmental entity is responsible for:<subsection number="63A-19-401.2(3)(a)">ensuring that each employee of the governmental entity completes the data privacy training as required by Subsection (2); and</subsection><subsection number="63A-19-401.2(3)(b)">reporting the governmental entity's compliance with the training requirements as described in Section <xref depth="3" refnumber="63A-19-401.3">63A-19-401.3</xref>.</subsection></subsection></section><section number="63A-19-401.3"><histories><history>Enacted by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Privacy program report.</catchline><subsection number="63A-19-401.3(1)">On or before December 31 of each year, the chief administrative officer of each governmental entity shall prepare a report that includes:<subsection number="63A-19-401.3(1)(a)">whether the governmental entity has initiated a privacy program;</subsection><subsection number="63A-19-401.3(1)(b)">a description of:<subsection number="63A-19-401.3(1)(b)(i)">any privacy practices implemented by the governmental entity;</subsection><subsection number="63A-19-401.3(1)(b)(ii)">strategies for improving the governmental entity's privacy program and practices; and</subsection><subsection number="63A-19-401.3(1)(b)(iii)">the governmental entity's high-risk processing activities;</subsection></subsection><subsection number="63A-19-401.3(1)(c)">a list of the types of personal data the governmental entity currently shares, sells, or purchases;</subsection><subsection number="63A-19-401.3(1)(d)">the legal basis for sharing, selling, or purchasing personal data;</subsection><subsection number="63A-19-401.3(1)(e)">the category of individuals or entities:<subsection number="63A-19-401.3(1)(e)(i)">with whom the governmental entity shares personal data;</subsection><subsection number="63A-19-401.3(1)(e)(ii)">to whom the governmental entity sells personal data; or</subsection><subsection number="63A-19-401.3(1)(e)(iii)">from whom the governmental entity purchases personal data;</subsection></subsection><subsection number="63A-19-401.3(1)(f)">the percentage of the governmental entity's employees that have fulfilled the data privacy training requirements described in Section <xref depth="3" refnumber="63A-19-401.2">63A-19-401.2</xref>; and</subsection><subsection number="63A-19-401.3(1)(g)">a description of any non-compliant processing activities identified under Subsection <xref depth="4" refnumber="63A-19-401(2)(a)(iv)">63A-19-401(2)(a)(iv)</xref> and the governmental entity's strategy for bringing those activities into compliance with this part.</subsection></subsection><subsection number="63A-19-401.3(2)">The report described in Subsection (1):<subsection number="63A-19-401.3(2)(a)">shall be considered a protected record under Section <xref depth="3" refnumber="63G-2-305">63G-2-305</xref>; and</subsection><subsection number="63A-19-401.3(2)(b)">may be made available at the request of the office.</subsection></subsection></section><section number="63A-19-401.4"><histories><history>Enacted by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Requirements for contractors.</catchline><subsection number="63A-19-401.4(1)">Except as provided in Subsection (4), a contractor that processes or has access to personal data as a part of the contractor's duties under a contract with a governmental entity is subject to the requirements of this chapter to the same extent as the governmental entity for any personal data the contractor processes or has access to under a contract with the governmental entity.</subsection><subsection number="63A-19-401.4(2)">A contract entered into or renewed between a contractor and a governmental entity after July 1, 2026, shall contain specific language that requires a contractor to comply with the requirements of this chapter with regard to the personal data processed or accessed by the contractor as a part of the contractor's duties under a contract to the same extent as required of the governmental entity.</subsection><subsection number="63A-19-401.4(3)">The requirements under this section are in addition to and do not replace any other requirements or liability that may be imposed for the contractor's violation of other laws protecting privacy rights or government records.</subsection><subsection number="63A-19-401.4(4)">A contractor is not subject to the data privacy training program requirements described in Section <xref depth="3" refnumber="63A-19-401.2">63A-19-401.2</xref>.</subsection></section><section number="63A-19-402"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Personal data collection -- Privacy notice.</catchline><subsection number="63A-19-402(1)">A governmental entity shall provide a privacy notice to an individual, or the legal guardian of an individual, from whom the governmental entity requests or collects personal data.</subsection><subsection number="63A-19-402(2)">If the personal data collected by a governmental entity:<subsection number="63A-19-402(2)(a)">would be classified as a public record under Section <xref depth="3" refnumber="63G-2-301">63G-2-301</xref>, the privacy notice shall be limited to a statement indicating that the individual's personal data may be available to the public as provided by Section <xref depth="3" refnumber="63G-2-201">63G-2-201</xref>; and</subsection><subsection number="63A-19-402(2)(b)">would not be classified as a public record under Section <xref depth="3" refnumber="63G-2-301">63G-2-301</xref>, the privacy notice shall describe:<subsection number="63A-19-402(2)(b)(i)">all intended purposes and uses of the personal data;</subsection><subsection number="63A-19-402(2)(b)(ii)">the consequences for refusing to provide the personal data;</subsection><subsection number="63A-19-402(2)(b)(iii)">the classes of persons and governmental entities:<subsection number="63A-19-402(2)(b)(iii)(A)">with whom the governmental entity shares personal data; or</subsection><subsection number="63A-19-402(2)(b)(iii)(B)">to whom the governmental entity sells personal data; and</subsection></subsection><subsection number="63A-19-402(2)(b)(iv)">the record series in which the personal data is included.</subsection></subsection></subsection><subsection number="63A-19-402(3)">The governmental entity shall provide the privacy notice by:<subsection number="63A-19-402(3)(a)">posting the privacy notice in a prominent place where the governmental entity collects the personal data;</subsection><subsection number="63A-19-402(3)(b)">including the privacy notice as part of any document or form used by the governmental entity to collect the personal data; or</subsection><subsection number="63A-19-402(3)(c)">including as part of any document or form used by the governmental entity to collect personal data, a conspicuous link or QR code that links to an electronic version of the privacy notice.</subsection></subsection><subsection number="63A-19-402(4)">The privacy notice required by this section is in addition to, and does not supersede, any other notice requirement otherwise applicable to the governmental entity.</subsection><subsection number="63A-19-402(5)"><subsection number="63A-19-402(5)(a)">Notwithstanding Subsections (1) through (4), a governmental entity may provide the privacy notice required under this section by posting the privacy notice on the governmental entity's government website, or on the public notice website if the governmental entity does not have a government website, when the privacy notice relates to processing activities that:<subsection number="63A-19-402(5)(a)(i)">serve a public safety interest; and</subsection><subsection number="63A-19-402(5)(a)(ii)">produce a public benefit that is greater than or equal to the potential impact on an individual's privacy interest that the privacy notice protects.</subsection></subsection><subsection number="63A-19-402(5)(b)">The processing activities related to public safety described in Subsection <xref refnumber="63A-19-402(5)(a)" depth="4">(5)(a)</xref> may include:<subsection number="63A-19-402(5)(b)(i)">the provision of emergency services;</subsection><subsection number="63A-19-402(5)(b)(ii)">law enforcement body or dash camera recordings;</subsection><subsection number="63A-19-402(5)(b)(iii)">security camera monitoring;</subsection><subsection number="63A-19-402(5)(b)(iv)">ambulance and emergency medical services; and</subsection><subsection number="63A-19-402(5)(b)(v)">911 emergency communications.</subsection></subsection></subsection><subsection number="63A-19-402(6)">The governmental entity shall, upon request, provide the privacy notice to an individual, or the legal guardian of an individual, regarding personal data previously furnished by that individual.</subsection><subsection number="63A-19-402(7)">The governmental entity may only use personal data furnished by an individual for the purposes identified in the privacy notice provided to that individual.</subsection></section><section number="63A-19-402.5"><histories><history>Enacted by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Website privacy notice.</catchline><subsection number="63A-19-402.5(1)">A governmental entity's government website shall include notice to a user of:<subsection number="63A-19-402.5(1)(a)">the identity of the governmental entity responsible for the government website;</subsection><subsection number="63A-19-402.5(1)(b)">how to contact the governmental entity that is responsible for the government website;</subsection><subsection number="63A-19-402.5(1)(c)">the method by which a user may:<subsection number="63A-19-402.5(1)(c)(i)">seek access to the user's personal data or user data;</subsection><subsection number="63A-19-402.5(1)(c)(ii)">request to correct or amend the user's personal data or user data; and</subsection><subsection number="63A-19-402.5(1)(c)(iii)">file a complaint with the data privacy ombudsperson; and</subsection></subsection><subsection number="63A-19-402.5(1)(d)">how an at-risk employee may request that the at-risk employee's personal information be classified as a private record under Section <xref depth="3" refnumber="63G-2-302">63G-2-302</xref>.</subsection></subsection><subsection number="63A-19-402.5(2)">In addition to the website privacy notice requirement described in Subsection (1)(a), a government website that collects user data shall include in the website privacy notice the following information:<subsection number="63A-19-402.5(2)(a)">any website tracking technology that is used to collect user data on the government website;</subsection><subsection number="63A-19-402.5(2)(b)">what user data is collected by the government website;</subsection><subsection number="63A-19-402.5(2)(c)">all intended purposes and uses of the user data;</subsection><subsection number="63A-19-402.5(2)(d)">the classes of persons and governmental entities:<subsection number="63A-19-402.5(2)(d)(i)">with whom the governmental entity shares user data; or</subsection><subsection number="63A-19-402.5(2)(d)(ii)">to whom the governmental entity sells user data; and</subsection></subsection><subsection number="63A-19-402.5(2)(e)">the record series in which the user data is included.</subsection></subsection><subsection number="63A-19-402.5(3)">A notice described in Subsection (1) or (2) shall be provided by prominently posting on the homepage of the government website:<subsection number="63A-19-402.5(3)(a)">the notice; or</subsection><subsection number="63A-19-402.5(3)(b)">a link to a separate webpage containing the notice.</subsection></subsection><subsection number="63A-19-402.5(4)">A governmental entity may not collect user data on a government website unless the governmental entity has complied with the requirements in this section.</subsection></section><section number="63A-19-403"><histories><history>Enacted by Chapter <modchap sess="2024GS">417</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Procedure to request amendment or correction of personal data.</catchline><subsection number="63A-19-403(1)">A governmental entity that collects personal data shall provide a procedure by which an individual or legal guardian of an individual may request an amendment or correction of personal data that has been furnished to the governmental entity.</subsection><subsection number="63A-19-403(2)">The procedure by which an individual or legal guardian of an individual may request an amendment or correction shall comply with all applicable laws and regulations to which the personal data at issue and to which the governmental entity is subject.</subsection><subsection number="63A-19-403(3)">The procedure to request an amendment or correction described in this section does not obligate the governmental entity to make the requested amendment or correction.</subsection></section><section number="63A-19-404"><histories><history>Enacted by Chapter <modchap sess="2024GS">417</modchap>, 2024 General Session</history><modyear>2024</modyear></histories><catchline>Retention and disposition of personal data.</catchline><subsection number="63A-19-404(1)">A governmental entity that collects personal data shall retain and dispose of the personal data in accordance with a documented record retention schedule.</subsection><subsection number="63A-19-404(2)">Compliance with Subsection (1) does not exempt a governmental entity from complying with other applicable laws or regulations related to retention or disposition of specific personal data held by that governmental entity.</subsection></section><section number="63A-19-405"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Data breach notification to the Cyber Center and the Office of the Attorney General.</catchline><subsection number="63A-19-405(1)"><subsection number="63A-19-405(1)(a)">A governmental entity that identifies a data breach affecting 500 or more individuals shall notify the Cyber Center and the attorney general of the data breach.</subsection><subsection number="63A-19-405(1)(b)">In addition to the notification required by Subsection (1)(a), a governmental entity that identifies the unauthorized access, acquisition, disclosure, loss of access, or destruction of data that compromises the security, confidentiality, availability, or integrity of the computer systems used or information maintained by the governmental entity shall notify the Cyber Center.</subsection></subsection><subsection number="63A-19-405(2)">The notification under Subsection (1) shall:<subsection number="63A-19-405(2)(a)">be made without unreasonable delay, but no later than five days from the discovery of the data breach; and</subsection><subsection number="63A-19-405(2)(b)">include the following information:<subsection number="63A-19-405(2)(b)(i)">the date and time the data breach occurred;</subsection><subsection number="63A-19-405(2)(b)(ii)">the date the data breach was discovered;</subsection><subsection number="63A-19-405(2)(b)(iii)">a short description of the data breach that occurred;</subsection><subsection number="63A-19-405(2)(b)(iv)">the means by which access was gained to the system, computer, or network;</subsection><subsection number="63A-19-405(2)(b)(v)">the person who perpetrated the data breach;</subsection><subsection number="63A-19-405(2)(b)(vi)">steps the governmental entity is or has taken to mitigate the impact of the data breach; and</subsection><subsection number="63A-19-405(2)(b)(vii)">any other details requested by the Cyber Center.</subsection></subsection></subsection><subsection number="63A-19-405(3)">For a data breach under Subsection (1)(a), the governmental entity shall provide the following information to the Cyber Center and the attorney general in addition to the information required under Subsection (2)(b):<subsection number="63A-19-405(3)(a)">the total number of individuals affected by the data breach, including the total number of Utah residents affected; and</subsection><subsection number="63A-19-405(3)(b)">the type of personal data involved in the data breach.</subsection></subsection><subsection number="63A-19-405(4)">If the information required by Subsections <xref refnumber="63A-19-405(2)(b)" depth="4">(2)(b)</xref> and (3) is not available within five days of discovering the breach, the governmental entity shall provide as much of the information required under Subsections (2)(b) and (3) as is available and supplement the notification with additional information as soon as the information becomes available.</subsection><subsection number="63A-19-405(5)"><subsection number="63A-19-405(5)(a)">A governmental entity that experiences a data breach affecting fewer than 500 individuals shall create an internal incident report containing the information in Subsection (2)(b) as soon as practicable and shall provide additional information as the information becomes available.</subsection><subsection number="63A-19-405(5)(b)">A governmental entity shall provide to the Cyber Center:<subsection number="63A-19-405(5)(b)(i)">an internal incident report described in Subsection (5)(a) upon request of the Cyber Center; and</subsection><subsection number="63A-19-405(5)(b)(ii)">an annual report logging all of the governmental entity's data breach incidents affecting fewer than 500 individuals.</subsection></subsection></subsection></section><section number="63A-19-406"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Data breach notice to individuals affected by data breach.</catchline><subsection number="63A-19-406(1)"><subsection number="63A-19-406(1)(a)">Except as provided in Subsection (1)(b), a governmental entity shall provide a data breach notice to an individual or legal guardian of an individual affected by the data breach:<subsection number="63A-19-406(1)(a)(i)">after determining the scope of the data breach;</subsection><subsection number="63A-19-406(1)(a)(ii)">after restoring the reasonable integrity of the affected system, if necessary; and</subsection><subsection number="63A-19-406(1)(a)(iii)">without unreasonable delay except as provided in Subsection (2).</subsection></subsection><subsection number="63A-19-406(1)(b)">A governmental entity is not required to provide a data breach notice to an affected individual as described in Subsection (1)(a) if the:<subsection number="63A-19-406(1)(b)(i)">personal data involved in the data breach would be classified as a public record under Section <xref depth="3" refnumber="63G-2-301">63G-2-301</xref>; and</subsection><subsection number="63A-19-406(1)(b)(ii)">the governmental entity prominently posts notice of the data breach on the homepage of the governmental entity's government website.</subsection></subsection></subsection><subsection number="63A-19-406(2)">A governmental entity shall delay providing notification under Subsection (1) at the request of a law enforcement agency that determines that notification may impede a criminal investigation, until such time as the law enforcement agency informs the governmental entity that notification will no longer impede the criminal investigation.</subsection><subsection number="63A-19-406(3)">The data breach notice to an affected individual shall include:<subsection number="63A-19-406(3)(a)">a description of the data breach;</subsection><subsection number="63A-19-406(3)(b)">the individual's personal data that was accessed or may have been accessed;</subsection><subsection number="63A-19-406(3)(c)">steps the governmental entity is taking or has taken to mitigate the impact of the data breach;</subsection><subsection number="63A-19-406(3)(d)">recommendations to the individual on how to protect themselves from identity theft and other financial losses; and</subsection><subsection number="63A-19-406(3)(e)">any other language required by the Cyber Center.</subsection></subsection><subsection number="63A-19-406(4)">Unless the governmental entity reasonably believes that providing notification would pose a threat to the safety of an individual, or unless an individual has designated to the governmental entity a preferred method of communication, a governmental entity shall provide notice by:<subsection number="63A-19-406(4)(a)"><subsection number="63A-19-406(4)(a)(i)">email, if reasonably available and allowed by law; or</subsection><subsection number="63A-19-406(4)(a)(ii)">mail; and</subsection></subsection><subsection number="63A-19-406(4)(b)">one of the following methods, if the individual's contact information is reasonably available and the method is allowed by law:<subsection number="63A-19-406(4)(b)(i)">text message with a summary of the data breach notice and instructions for accessing the full notice; or</subsection><subsection number="63A-19-406(4)(b)(ii)">telephone message with a summary of the data breach notice and instructions for accessing the full data breach notice.</subsection></subsection></subsection><subsection number="63A-19-406(5)">A governmental entity shall also provide a data breach notice in a manner that is reasonably calculated to have the best chance of being received by the affected individual or the legal guardian of an individual, such as through a press release, posting on appropriate social media accounts, or publishing notice in a newspaper of general circulation when:<subsection number="63A-19-406(5)(a)">a data breach affects more than 500 individuals; and</subsection><subsection number="63A-19-406(5)(b)">a governmental entity is unable to obtain an individual's contact information to provide notice for any method listed in Subsection (4).</subsection></subsection></section></part><part number="63A-19-5"><catchline>Data Privacy Ombudsperson</catchline><section number="63A-19-501"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Data privacy ombudsperson.</catchline><subsection number="63A-19-501(1)">The governor shall appoint a data privacy ombudsperson with the advice of the governing board.</subsection><subsection number="63A-19-501(2)">The ombudsperson shall:<subsection number="63A-19-501(2)(a)">be familiar with the provisions of:<subsection number="63A-19-501(2)(a)(i)">this chapter;</subsection><subsection number="63A-19-501(2)(a)(ii)">Chapter 12, Division of Archives and Records Service and Management of Government Records; and</subsection><subsection number="63A-19-501(2)(a)(iii)">Title 63G, Chapter 2, Government Records Access and Management Act; and</subsection></subsection><subsection number="63A-19-501(2)(b)">serve as a resource for:<subsection number="63A-19-501(2)(b)(i)">an individual who is making or responding to a complaint about a governmental entity's data privacy practice; and</subsection><subsection number="63A-19-501(2)(b)(ii)">a governmental entity which is the subject of a data privacy complaint.</subsection></subsection></subsection><subsection number="63A-19-501(3)">The ombudsperson may, upon request by a governmental entity or individual, mediate data privacy disputes between individuals and governmental entities.</subsection><subsection number="63A-19-501(4)">After consultation with the chief privacy officer, the ombudsperson may raise issues and questions before the governing board regarding serious and repeated violations of data privacy from:<subsection number="63A-19-501(4)(a)">a specific governmental entity; or</subsection><subsection number="63A-19-501(4)(b)">widespread governmental entity data privacy practices.</subsection></subsection><subsection number="63A-19-501(5)">When a data privacy complaint has been resolved, the ombudsperson shall post on the office's website a summary of the complaint and the resolution of the matter.</subsection></section></part><part number="63A-19-6"><catchline>Remedies</catchline><section number="63A-19-601"><histories><history>Amended by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Enforcement.</catchline><subsection number="63A-19-601(1)">Upon instruction by the board, the state auditor shall:<subsection number="63A-19-601(1)(a)">investigate alleged violations of this chapter by a governmental entity;</subsection><subsection number="63A-19-601(1)(b)">provide notice to the relevant governmental entity of an alleged violation of this chapter; and</subsection><subsection number="63A-19-601(1)(c)">for a violation that the state auditor substantiates, provide an opportunity for the governmental entity to cure the violation within 30 days.</subsection></subsection><subsection number="63A-19-601(2)">If a governmental entity fails to cure a violation as provided in Subsection (1)(c), the state auditor shall report the governmental entity's failure:<subsection number="63A-19-601(2)(a)">for a governmental entity that is not a state agency, to the attorney general for enforcement under Subsection (3); and</subsection><subsection number="63A-19-601(2)(b)">for a state agency, to the Legislative Management Committee.</subsection></subsection><subsection number="63A-19-601(3)">After referral by the state auditor under Subsection (2)(a), the attorney general may file an action in district court to:<subsection number="63A-19-601(3)(a)">enjoin a governmental entity that is not a state agency from violating this chapter; or</subsection><subsection number="63A-19-601(3)(b)">require a governmental entity that is not a state agency to comply with this chapter.</subsection></subsection></section><section number="63A-19-602"><histories><history>Enacted by Chapter <modchap sess="2025GS">475</modchap>, 2025 General Session</history><modyear>2025</modyear></histories><catchline>Disciplinary action.</catchline>A governmental entity may take disciplinary action, which may include suspension or discharge, against any employee of the governmental entity who intentionally violates any provision of this chapter.</section></part></chapter>