H.B. 99 Enrolled

1

SUBMITTING GOVERNMENTAL REPORTS
2 2013 GENERAL SESSION
3 STATE OF UTAH
4 Chief Sponsor: Patrice M. Arent
5 Senate Sponsor: Todd Weiler
6
7 LONG TITLE
8 General Description:
9 This bill revises requirements relating to the submission of governmental reports.
10 Highlighted Provisions:
11 This bill:
12 . repeals and reenacts a provision dealing with the manner of submitting
13 governmental reports;
14 . requires a governmental entity submitting a report to the Legislature or a legislative
15 committee to:
16 . submit the report electronically;
17 . provide a printed copy of the report, but only as requested; and
18 . provide the report electronically to others;
19 . specifies the method of submitting required reports to the state auditor;
20 . provides that those requirements supersede other statutory provisions specifying the
21 manner of submitting reports; and
22 . modifies the manner of submitting reports to the governor.
23 Money Appropriated in this Bill:
24 None
25 Other Special Clauses:
26 None
27 Utah Code Sections Affected:
28 REPEALS AND REENACTS:
29 68-3-14, as last amended by Laws of Utah 2010, Chapter 254

30
31 Be it enacted by the Legislature of the state of Utah:
32 Section 1. Section 68-3-14 is repealed and reenacted to read:
33 68-3-14. Submitting reports to the Legislature, governor, and state auditor.
34 (1) As used in this section:
35 (a) "Governmental entity" means:
36 (i) the state or any department, division, agency, or other instrumentality of the state; or
37 (ii) a political subdivision of the state.
38 (b) "Legislative committee" means a standing, interim, or other committee of the
39 Legislature.
40 (c) "Required annual report" means a written annual report that a governmental entity
41 is required by statute to submit to the governor, whether or not the governmental entity is also
42 required to submit the report to someone other than the governor.
43 (d) "Required financial report" means a written report that a governmental entity is
44 required by statute to submit to the state auditor.
45 (e) "Specified report" means:
46 (i) a written annual or other report that a governmental entity is required by statute to
47 submit to the Legislature or a legislative committee, whether or not the governmental entity is
48 also required to submit the report to someone other than the Legislature or a legislative
49 committee; or
50 (ii) a written report that a governmental entity submits to the Legislature or a
51 legislative committee without a statutory requirement to do so.
52 (2) A governmental entity may fulfill a statutory requirement to submit a required
53 annual report to the governor by:
54 (a) sending the governor:
55 (i) an executive summary of the report, highlighting the contents of the report; and
56 (ii) (A) the address of an electronic copy of the report; or
57 (B) a hard copy of the report; and

58 (b) providing an electronic copy of the report on the state's Internet web site.
59 (3) In order to submit a specified report to the Legislature or a legislative committee, a
60 governmental entity shall:
61 (a) electronically submit the report to:
62 (i) each member of the Legislature, if the governmental entity submits the report to the
63 Legislature; or
64 (ii) each member of the legislative committee, if the governmental entity submits the
65 report to a legislative committee;
66 (b) provide a printed copy of the report to each member of the Legislature who requests
67 a printed copy, but only if one or more members request a printed copy and only to the one or
68 more members who request a printed copy;
69 (c) (i) post an electronic copy of the report on the state's Internet web site, if the
70 governmental entity is the state or a department, division, agency, or other instrumentality of
71 the state; or
72 (ii) post an electronic copy of the report on the Internet web site of the governmental
73 entity, if the governmental entity is a political subdivision that has an Internet web site; and
74 (d) submit an electronic copy of the report to the director of the Office of Legislative
75 Research and General Counsel, if the governmental entity submits the report to the Legislature.
76 (4) In order to submit a required financial report to the state auditor, a governmental
77 entity shall:
78 (a) submit the report electronically to the state auditor, in the manner prescribed by the
79 state auditor; and
80 (b) provide a printed copy of the report to the state auditor, but only if the state auditor
81 requests a printed copy.
82 (5) Subsections (3) and (4) supersede any other statutory provision specifying the
83 manner of a governmental entity submitting:
84 (a) a specified report to the Legislature or a legislative committee; and
85 (b) a required financial report to the state auditor.

86 (6) Nothing in this section may be construed to require the disclosure of a report or
87 information in a report that is not subject to disclosure under Title 63G, Chapter 2, Government
88 Records Access and Management Act, or other applicable law.

[Bill Documents]