8 LONG TITLE
9 General Description:
10 This bill modifies the Utah State Personnel Management Act and the State Employees'
11 Annual Leave Program II Trust Fund Act by amending state employee leave provisions.
12 Highlighted Provisions:
13 This bill:
14 ▸ amends the name of the "State Employees' Annual Leave Program II Trust Fund" to
15 the "State Employees' Annual Leave Trust Fund";
16 ▸ allows certain transfers to the State Employees' Annual Leave Trust Fund from the
17 termination pool for annual leave liabilities and allows costs for both annual leave
18 and annual leave II to be paid from the fund;
19 ▸ prohibits a creditor from obtaining assets of the trust fund; and
20 ▸ makes technical changes.
21 Money Appropriated in this Bill:
23 Other Special Clauses:
25 Utah Code Sections Affected:
27 67-19-14.6, as enacted by Laws of Utah 2014, Chapter 437
28 67-19f-101, as enacted by Laws of Utah 2014, Chapter 437
29 67-19f-102, as enacted by Laws of Utah 2014, Chapter 437
30 67-19f-201, as enacted by Laws of Utah 2014, Chapter 437
31 67-19f-202, as enacted by Laws of Utah 2014, Chapter 437
33 Be it enacted by the Legislature of the state of Utah:
34 Section 1. Section 67-19-14.6 is amended to read:
35 67-19-14.6. Annual leave -- Definitions -- Previously accrued hours -- Recognition
36 of liability.
37 (1) As used in this section:
38 (a) (i) "Annual leave II" means leave hours an employing agency provides to an
39 employee, beginning on the change date established in Subsection (2), as time off from work
40 for personal use without affecting the employee's pay.
41 (ii) "Annual leave II" does not include:
42 (A) legal holidays under Section 63G-1-301;
43 (B) time off as compensation for actual time worked in excess of an employee's
44 defined work period;
45 (C) sick leave;
46 (D) paid or unpaid administrative leave; or
47 (E) other paid or unpaid leave from work provided by state statute, administrative rule,
48 or by federal law or regulation.
49 (b) "Change date" means the date established by the Division of Finance under
50 Subsection (2) when annual leave II begins for a state agency.
51 (2) In accordance with the Title 63G, Chapter 3, Utah Administrative Rulemaking Act,
52 the Division of Finance shall establish a date that is no later than January 2, 2016, when a state
53 agency shall offer annual leave II in lieu of annual leave to an employee who is eligible to
54 receive paid leave.
55 (3) An employing agency shall allow an employee who has an unused balance of
56 accrued annual leave before the change date, to use the annual leave under the same rules that
57 applied to the leave on the change date.
58 (4) (a) At the time of employee accrual of annual leave II, an employing agency shall
59 set aside the cost of each hour of annual leave II for each eligible employee in an amount
60 determined in accordance with rules made by the Division of Finance.
61 (b) The rules made under Subsection (4)(a) shall consider:
62 (i) the employee hourly rate of pay;
63 (ii) applicable employer paid taxes that would be required if the employee was paid for
64 the annual leave II instead of using it for time off;
65 (iii) other applicable employer paid benefits; and
66 (iv) adjustments due to employee hourly rate changes, including the effect on accrued
67 annual leave II balances.
68 (c) The Division of Finance shall provide that the amount of costs set aside under
69 Subsection (4)(a) and deposited into the fund increase by at least the projected increase in
70 annual leave liability for that year, until the year-end trust fund balances are reached as required
71 under Subsection 67-19f-201(3)(b).
72 (5) The cost set aside under Subsection (4) shall be deposited by the Division of
73 Finance into the State Employees' Annual Leave [
75 (6) For annual leave hours accrued before the change date, an employing agency shall
76 continue to comply with the Division of Finance requirements for contributions to the
77 termination pool.
78 (7) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act:
79 (a) the department shall make rules for the accrual and use of annual leave II provided
80 under this section; and
81 (b) the Division of Finance shall make rules for the set aside provisions under
82 Subsections (4) and (5).
83 Section 2. Section 67-19f-101 is amended to read:
86 67-19f-101. Title.
87 This chapter is known as the "State Employees' Annual Leave [
89 Section 3. Section 67-19f-102 is amended to read:
90 67-19f-102. Definitions.
91 As used in this chapter:
92 (1) "Annual leave II" is as defined in Section 67-19-14.6.
93 (2) "Board of trustees" or "board" means the board of trustees created in Section
95 (3) "Income" means the revenues received by the state treasurer from investments of
96 the trust fund principal.
97 (4) "Trust fund" means the State Employees' Annual Leave [
98 created in Section 67-19f-201.
99 Section 4. Section 67-19f-201 is amended to read:
100 67-19f-201. Trust fund -- Creation -- Oversight -- Dissolution.
101 (1) There is created a trust fund entitled the "State Employees' Annual Leave [
103 (2) The trust fund consists of:
104 (a) ongoing revenue provided from a state agency set aside for accrued annual leave II
105 required under Section 67-19-14.6;
106 (b) appropriations made to the trust fund by the Legislature, if any;
107 (c) transfers from the termination pool described in Subsection 67-19-14.6(6) made by
108 the Division of Finance to the trust fund for annual leave liabilities accrued before the change
109 date established under Section 67-19-14.6;
112 (3) (a) The Division of Finance shall account for the receipt and expenditures of trust
113 fund money.
114 (b) The Division of Finance shall make the necessary adjustments to the amount of set
115 aside costs required under Subsection 67-19-14.6(4)(a) to provide that upon the trust fund's
116 accrual of funding equal to 10% of the annual leave liability, year-end trust fund balances
117 remain equal to at least 10% of the total state employee annual leave liability.
118 (4) (a) The state treasurer shall invest trust fund money by following the procedures
119 and requirements of Part 3, Investment of Trust Funds.
120 (b) (i) The trust fund shall earn interest.
121 (ii) The state treasurer shall deposit all interest or other income earned from investment
122 of the trust fund back into the trust fund.
123 (5) The board of trustees created in Section 67-19f-202 may expend money from the
124 trust fund for:
125 (a) reimbursement to the employer of the costs paid to the trust fund in accordance
126 with Section 67-19-14.6 as annual leave II is used by an employee; [
127 (b) payments based on accrued annual leave and on accrued annual leave II that are
128 made upon termination of an employee; and
130 its duties as trustee of the trust fund.
131 (6) The board of trustees shall ensure that:
132 (a) money deposited into the trust fund is [
134 only for the costs described in Subsection (5); and
135 (b) assets of the trust fund are dedicated to providing annual leave and annual leave II
136 established by statute and rule.
137 (7) A creditor of the board of trustees or a state agency liable for annual leave benefits
138 may not seize, attach, or otherwise obtain assets of the trust fund.
139 Section 5. Section 67-19f-202 is amended to read:
140 67-19f-202. Board of trustees of the State Employees' Annual Leave Trust Fund.
141 (1) (a) There is created a board of trustees of the State Employees' Annual Leave
143 (i) the state treasurer or the state treasurer's designee;
144 (ii) the director of the Division of Finance or the director's designee; and
145 (iii) the executive director of the Governor's Office of Management and Budget or the
146 executive director's designee.
147 (b) The state treasurer is chair of the board.
148 (c) Three members of the board is a quorum.
149 (d) A member may not receive compensation or benefits for the member's service, but
150 may receive per diem and travel expenses as allowed in:
151 (i) Section 63A-3-106;
152 (ii) Section 63A-3-107; and
153 (iii) rules made by the Division of Finance according to Sections 63A-3-106 and
155 (e) (i) Except as provided in Subsection (1)(e)(ii), the state treasurer shall staff the
156 board of trustees.
157 (ii) The Division of Finance shall provide accounting services for the trust fund.
158 (2) The board shall:
159 (a) on behalf of the state, act as trustee of the trust fund created under Section
160 67-19f-201 and exercise the state's fiduciary responsibilities;
161 (b) meet at least twice per year;
162 (c) review and approve the policies, projections, rules, criteria, procedures, forms,
163 standards, performance goals, and actuarial reports for the trust fund;
164 (d) review and approve the budget for the trust fund;
165 (e) review financial records for the trust fund, including trust fund receipts,
166 expenditures, and investments; and
167 (f) do any other things necessary to perform the state's fiduciary obligations under the
168 trust fund.
169 (3) The board may:
170 (a) commission and obtain actuarial studies of the liabilities for the trust fund; and
171 (b) for purposes of the trust fund, establish labor additive rates to charge for the
172 administrative expenses of the trust fund.
173 (4) The attorney general shall:
174 (a) act as legal counsel and provide legal representation to the board of trustees; and
175 (b) attend, or direct an attorney from the Office of the Attorney General to attend, each
176 meeting of the board of trustees.