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7 LONG TITLE
8 General Description:
9 This bill amends audit provisions for local governments.
10 Highlighted Provisions:
11 This bill:
12 ▸ removes the requirement for the Office of the State Auditor to provide certain
13 budget forms;
14 ▸ requires a town, city, county, interlocal entity, or local district to appropriate a
15 percentage of fund revenue toward deficit fund balances;
16 ▸ requires a town to prepare monthly and quarterly financial reports;
17 ▸ clarifies the due date for the budget adoption for a city undergoing truth in taxation;
18 ▸ removes obsolete language related to city auditor bookkeeping duties;
19 ▸ repeals the requirement for an independent audit of a county's transient room tax
20 and tourism, recreation, cultural, convention, and airport facilities tax; and
21 ▸ makes technical and conforming changes.
22 Money Appropriated in this Bill:
23 None
24 Other Special Clauses:
25 None
26 Utah Code Sections Affected:
27 AMENDS:
28 10-5-107, as last amended by Laws of Utah 2014, Chapter 377
29 10-5-114, as last amended by Laws of Utah 2010, Chapter 378
30 10-5-129, as last amended by Laws of Utah 2009, Chapter 323
31 10-6-111, as last amended by Laws of Utah 2015, Chapter 352
32 10-6-117, as last amended by Laws of Utah 2014, Chapter 176
33 10-6-135, as last amended by Laws of Utah 2014, Chapter 377
34 10-6-139, as last amended by Laws of Utah 2003, Chapter 292
35 11-13-513, as enacted by Laws of Utah 2015, Chapter 265
36 17-31-5.5, as last amended by Laws of Utah 2008, Chapter 286
37 17B-1-613, as renumbered and amended by Laws of Utah 2007, Chapter 329
38
39 Be it enacted by the Legislature of the state of Utah:
40 Section 1. Section 10-5-107 is amended to read:
41 10-5-107. Tentative budgets required for public inspection -- Contents --
42 Adoption of tentative budget.
43 (1) (a) On or before the first regularly scheduled town council meeting of May, the
44 mayor shall:
45 (i) in accordance with Subsection (1)(b), prepare for the ensuing year[
46
47 (ii) make the tentative budget available for public inspection; and
48 (iii) submit the tentative budget to the town council.
49 (b) The tentative budget [
50 (i) actual revenues and expenditures in the last completed fiscal year;
51 (ii) estimated total revenues and expenditures for the current fiscal year; and
52 (iii) the mayor's estimates of revenues and expenditures for the budget year.
53 (2) (a) The mayor shall:
54 (i) estimate the amount of revenue available to serve the needs of each fund;
55 (ii) estimate the portion to be derived from all sources other than general property
56 taxes; and
57 (iii) estimate the portion that shall be derived from general property taxes.
58 (b) From the estimates required by Subsection (2)(a), the mayor shall compute and
59 disclose in the budget the lowest rate of property tax levy that will raise the required amount of
60 revenue, calculating the levy on the latest taxable value.
61 (3) A governing body may spend or transfer money deposited in an enterprise fund for
62 a good, service, project, venture, or other purpose that is not directly related to the goods or
63 services provided by the enterprise for which the enterprise fund was created, if the governing
64 body:
65 (a) transfers the money from the enterprise fund to another fund; and
66 (b) complies with the hearing and notice requirements of Subsections (5)(a), (b), and
67 (c).
68 (4) (a) Before the public hearing required under Section 10-5-108, the town council:
69 (i) shall review, consider, and tentatively adopt the tentative budget in any regular
70 meeting or special meeting called for that purpose; and
71 (ii) may amend or revise the tentative budget.
72 (b) At the meeting at which the town council adopts the tentative budget, the council
73 shall establish the time and place of the public hearing required under Section 10-5-108.
74 (5) (a) Except as provided in Subsection (5)(d), if a town council includes in a tentative
75 budget, or an amendment to a budget, allocations or transfers from an enterprise fund to
76 another fund for a good, service, project, venture, or purpose other than reasonable allocations
77 of costs between the enterprise fund and the other fund, the governing body shall:
78 (i) hold a public hearing;
79 (ii) prepare a written notice of the date, time, place, and purpose of the hearing as
80 described in Subsection (5)(b); and
81 (iii) subject to Subsection (5)(c), mail the notice to each enterprise fund customer at
82 least seven days before the day of the hearing.
83 (b) The purpose portion of the written notice shall identify:
84 (i) the enterprise fund from which money is being allocated or transferred;
85 (ii) the amount being allocated or transferred; and
86 (iii) the fund to which the money is being allocated or transferred.
87 (c) The town council:
88 (i) may print the written notice required under Subsection (5)(a)(ii) on the enterprise
89 fund customer's bill; and
90 (ii) shall include the written notice required under Subsection (5)(a)(ii) as separate
91 notification mailed or transmitted with the enterprise fund customer's bill.
92 (d) A governing body is not required to repeat the notice and hearing requirements in
93 this Subsection (5) if the funds to be allocated or transferred for the current year were
94 previously approved by the governing body during the current year and at a public hearing that
95 complies with the notice and hearing requirements of this Subsection (5).
96 Section 2. Section 10-5-114 is amended to read:
97 10-5-114. Appropriations limited to estimated revenue.
98 (1) The council may not make any appropriation in the final budget of any fund in
99 excess of the estimated expendable revenue for the budget year of such fund.
100 (2) If there is a deficit fund balance in a fund at the close of the last completed fiscal
101 year, the council shall include an item of appropriation for the deficit in the current budget of
102 the fund equal to:
103 (a) at least 5% of the total revenue of the fund in the last completed fiscal year; or
104 (b) if the deficit is equal to less than 5% of the total revenue of the fund in the last
105 completed fiscal year, the entire amount of the deficit.
106 Section 3. Section 10-5-129 is amended to read:
107 10-5-129. Financial reports.
108 (1) [
109 (a) to the governing body, monthly summary financial reports and quarterly detailed
110 financial reports, prepared in accordance with the Uniform Accounting Manual; and
111 (b) within 180 days after the close of each fiscal year [
112
113 (2) The requirement [
114
115 auditor.
116 Section 4. Section 10-6-111 is amended to read:
117 10-6-111. Tentative budget to be prepared -- Contents -- Estimate of expenditures
118 -- Budget message -- Review by governing body.
119 (1) (a) On or before the first regularly scheduled meeting of the governing body in the
120 last May of the current period, the budget officer shall , in accordance with Subsection (1)(b),
121 prepare for the ensuing fiscal period, [
122 governing body, a tentative budget for each fund for which a budget is required.
123 (b) The tentative budget of each fund shall set forth in tabular form:
124 (i) the actual revenues and expenditures in the last completed fiscal period;
125 [
126 [
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128 [
129 [
130 period, computed as provided in Subsection (1)(c); and
131 [
132 established by Section 10-6-154 and available in work units, unit costs, man hours, or man
133 years for each budgeted fund on an actual basis for the last completed fiscal period, and
134 estimated for the current fiscal period and for the ensuing budget period.
135 (c) (i) In making estimates of revenues and expenditures under Subsection
136 (1)(b)[
137 (A) on the basis of demonstrated need, the expenditures for the budget period, after:
138 (I) hearing each department head; and
139 (II) reviewing the budget requests and estimates of the department heads; and
140 (B) (I) the amount of revenue available to serve the needs of each fund;
141 (II) the portion of revenue to be derived from all sources other than general property
142 taxes; and
143 (III) the portion of revenue that shall be derived from general property taxes.
144 (ii) The budget officer may revise any department's estimate under Subsection
145 (1)(c)(i)(A)(II) that the officer considers advisable for the purpose of presenting the budget to
146 the governing body.
147 (iii) From the estimate made under Subsection (1)(c)(i)(B)(III), the budget officer shall
148 compute and disclose in the budget the lowest rate of property tax levy that will raise the
149 required amount of revenue, calculating the levy upon the latest taxable value.
150 (2) (a) (i) Each tentative budget, when filed by the budget officer with the governing
151 body, shall contain the estimates of expenditures submitted by department heads, together with
152 specific work programs and such other supporting data as this chapter requires or the governing
153 body may request.
154 (ii) Each city of the first or second class shall, and a city of the third, fourth, or fifth
155 class may, submit a supplementary estimate of all capital projects which each department head
156 believes should be undertaken within the next three succeeding years.
157 (b) Each tentative budget submitted by the budget officer to the governing body shall
158 be accompanied by a budget message[
159 (i) explains the budget[
160 (ii) contains an outline of the proposed financial policies of the city for the budget
161 period[
162 (iii) describes the important features of the budgetary plan[
163 (iv) provides the reasons for salient changes from the previous fiscal period in
164 appropriation and revenue items [
165 (v) explains any major changes in financial policy.
166 [
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170 (3) (a) Subject to Subsection (3)(b), a governing body in any regular public hearing or
171 special public hearing:
172 (i) shall review, consider, and tentatively adopt each tentative budget; and
173 (ii) may, before the public hearing described in Section 10-6-114, amend or revise each
174 tentative budget.
175 (b) A governing body may not reduce an appropriation required for debt retirement and
176 interest or reduction of any existing deficits [
177 or otherwise required by law or ordinance, [
178
179 (4) (a) If the municipality is acting [
180 the tentative budget shall:
181 (i) be submitted to the governing body-elect as soon as practicable; and
182 (ii) cover each fund for which a budget is required from the date of incorporation to the
183 end of the fiscal year.
184 (b) The governing body shall substantially comply with all other provisions of this
185 chapter, and the budget shall be passed upon incorporation.
186 Section 5. Section 10-6-117 is amended to read:
187 10-6-117. Appropriations not to exceed estimated expendable revenue --
188 Appropriations for existing deficits.
189 (1) The governing body of any city may not make any appropriation in the final budget
190 of any fund in excess of the estimated expendable revenue for the budget period of the fund.
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202 (2) If there is a deficit fund balance in a fund at the close of the last completed fiscal
203 year, the governing body of a city shall include an item of appropriation for the deficit in the
204 current budget of the fund equal to:
205 (a) at least 5% of the total revenue of the fund in the last completed fiscal year; or
206 (b) if the deficit is equal to less than 5% of the total revenue of the fund in the last
207 completed fiscal year, the entire amount of the deficit.
208 Section 6. Section 10-6-135 is amended to read:
209 10-6-135. Operating and capital budgets.
210 (1) (a) As used in this section, "operating and capital budget" means a plan of financial
211 operation for an enterprise fund or other required special fund that includes estimates of
212 operating resources, expenses, and other outlays for a fiscal period.
213 (b) Except as otherwise expressly provided, any reference to "budget" or "budgets" and
214 the procedures and controls relating to [
215 chapter do not apply or refer to the operating and capital budgets described in this section.
216 (2) At or before the time the governing body adopts budgets for the funds described in
217 Section 10-6-109, the governing body shall adopt:
218 (a) an operating and capital budget for each enterprise fund for the ensuing fiscal
219 period; and
220 (b) the type of budget for other special funds as required by the Uniform Accounting
221 Manual for Utah Cities.
222 (3) (a) The governing body shall adopt and administer an operating and capital budget
223 in accordance with this Subsection (3).
224 (b) A governing body may spend or transfer money deposited in an enterprise fund for
225 a good, service, project, venture, or other purpose that is not directly related to the goods or
226 services provided by the enterprise for which the enterprise fund was created, if the governing
227 body:
228 (i) transfers the money from the enterprise fund to another fund; and
229 (ii) complies with the hearing and notice requirements of Subsections (3)(f)(i), (ii), and
230 (iii).
231 (c) At or before the first regularly scheduled meeting of the governing body in the last
232 May of the current fiscal period, the budget officer shall:
233 (i) prepare for the ensuing fiscal period and file with the governing body a tentative
234 operating and capital budget for:
235 (A) each enterprise fund; and
236 (B) other required special funds;
237 (ii) include with the tentative operating and capital budget described in Subsection
238 (3)(d)(i) specific work programs as submitted by each department head; and
239 (iii) include any other supporting data required by the governing body.
240 (d) Each city of the first or second class shall, and each city of the third, fourth, or fifth
241 class may, submit a supplementary estimate of all capital projects which a department head
242 believes should be undertaken within the three next succeeding fiscal periods.
243 (e) (i) Subject to Subsection (3)(e)(ii), the budget officer shall prepare all estimates
244 after review and consultation with each department head described in Subsection (3)(d).
245 (ii) After complying with Subsection (3)(e)(i), the budget officer may revise any
246 departmental estimate before it is filed with the governing body.
247 (f) (i) Except as provided in Subsection (3)(f)(iv), if the governing body includes in a
248 tentative budget or an amendment to a budget allocations or transfers from an enterprise fund
249 to another fund or a good, service, project, venture, or purpose other than reasonable
250 allocations of costs between the enterprise fund and the other fund, the governing body shall:
251 (A) hold a public hearing;
252 (B) prepare a written notice of the date, time, place, and purpose of the hearing, as
253 described in Subsection (3)(f)(ii); and
254 (C) subject to Subsection (3)(f)(iii), mail the written notice to each enterprise fund
255 customer at least seven days before the day of the hearing.
256 (ii) The purpose portion of the written notice required under Subsection (3)(f)(i)(B)
257 shall identify:
258 (A) the enterprise fund from which money is being transferred;
259 (B) the amount being transferred; and
260 (C) the fund to which the money is being transferred.
261 (iii) The governing body:
262 (A) may print the written notice required under Subsection (3)(f)(i) on the enterprise
263 fund customer's bill; and
264 (B) shall include the written notice required under Subsection (3)(f)(i) as a separate
265 notification mailed or transmitted with the enterprise fund customer's bill.
266 (iv) A governing body is not required to repeat the notice and hearing requirements in
267 this Subsection (3)(f) if the funds to be allocated or transferred for the current year were
268 previously approved by the governing body during the current year and at a public hearing that
269 complies with the notice and hearing requirements of this Subsection (3)(f).
270 (4) (a) Each tentative budget, amendment to a budget, or budget shall be reviewed and
271 considered by the governing body at any regular meeting or special meeting called for that
272 purpose.
273 (b) The governing body may make changes in the tentative budgets.
274 (5) Budgets for enterprise or other required special funds shall comply with the public
275 hearing requirements established in Sections 10-6-113 and 10-6-114.
276 (6) (a) Before the last June 30 of each fiscal period, or, in the case of a property tax
277 increase under Sections 59-2-919 through 59-2-923, before August [
278 which a property tax increase is proposed, the governing body shall adopt an operating and
279 capital budget for each applicable fund for the ensuing fiscal period.
280 (b) A copy of the budget as finally adopted for each fund shall be:
281 (i) certified by the budget officer;
282 (ii) filed by the budget officer in the office of the city auditor or city recorder;
283 (iii) available to the public during regular business hours; and
284 (iv) filed with the state auditor within 30 days after the day on which the budget is
285 adopted.
286 (7) (a) Upon final adoption, the operating and capital budget is in effect for the budget
287 period, subject to later amendment.
288 (b) During the budget period the governing body may, in any regular meeting or special
289 meeting called for that purpose, review any one or more of the operating and capital budgets
290 for the purpose of determining if the total of any of them should be increased.
291 (c) If the governing body decides that the budget total of one or more of the funds
292 should be increased under Subsection (7)(b), the governing body shall follow the procedures
293 set forth in Section 10-6-136.
294 (8) Expenditures from operating and capital budgets shall conform to the requirements
295 relating to budgets specified in Sections 10-6-121 through 10-6-126.
296 Section 7. Section 10-6-139 is amended to read:
297 10-6-139. City auditor or recorder -- Bookkeeping duties -- Duties with respect to
298 payment of claims.
299 (1) The city auditor in each city of the first and second class, and the city recorder in
300 each city of the third, fourth, or fifth class shall maintain the general books for each fund of the
301 city and all subsidiary records relating thereto, including a list of the outstanding bonds, their
302 purpose, amount, terms, date, and place payable.
303 (2) (a) The city auditor or city recorder[
304 (i) keep accounts with all receiving and disbursing officers of the city[
305 (ii) preaudit all claims and demands against the city before [
306 demands are allowed[
307 (iii) prepare the necessary checks in payment.
308 [
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312 (i) [
313 (ii) [
314 (A) purchase order directly approved by the mayor in the council-mayor optional form
315 of government, or the governing body or [
316 (B) claim directly approved by the governing body; or
317 (C) claim approved by the financial officer;
318 (iii) [
319 (iv) [
320 by the governing body.
321 Section 8. Section 11-13-513 is amended to read:
322 11-13-513. Appropriations not to exceed estimated expendable revenue --
323 Appropriations for existing deficits.
324 (1) The governing board of an interlocal entity may not make an appropriation in the
325 final budget of a fund in excess of the estimated expendable revenue for the budget year of the
326 fund.
327 [
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343 (2) If there is a deficit fund balance in a fund at the close of the last completed fiscal
344 year, the governing body of an interlocal entity shall include an item of appropriation for the
345 deficit in the current budget of the fund equal to:
346 (a) at least 5% of the total revenue of the fund in the last completed fiscal year; or
347 (b) if the deficit is equal to less than 5% of the total revenue of the fund in the last
348 completed fiscal year, the entire amount of the deficit.
349 Section 9. Section 17-31-5.5 is amended to read:
350 17-31-5.5. Report to county legislative body -- Content.
351 (1) The legislative body of each county [
352 tax [
353
354
355 recreation, cultural, convention, and airport facilities tax under Section 59-12-603 shall
356 annually prepare a report in accordance with Subsection (2).
357 [
358
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360 [
361 breakdown of expenditures into the following categories:
362 (a) for the transient room tax, identification of expenditures for:
363 (i) establishing and promoting:
364 (A) recreation;
365 (B) tourism;
366 (C) film production; and
367 (D) conventions;
368 (ii) acquiring, leasing, constructing, furnishing, or operating:
369 (A) convention meeting rooms;
370 (B) exhibit halls;
371 (C) visitor information centers;
372 (D) museums; and
373 (E) related facilities;
374 (iii) acquiring or leasing land required for or related to the purposes listed in
375 Subsection [
376 (iv) mitigation costs as identified in Subsection 17-31-2(1)(d); and
377 (v) making the annual payment of principal, interest, premiums, and necessary reserves
378 for any or the aggregate of bonds issued to pay for costs referred to in Subsections
379 17-31-2(2)(c) and (3)(a); and
380 (b) for the tourism, recreation, cultural, convention, and airport facilities tax,
381 identification of expenditures for:
382 (i) financing tourism promotion, which means an activity to develop, encourage,
383 solicit, or market tourism that attracts transient guests to the county, including planning,
384 product development, and advertising;
385 (ii) the development, operation, and maintenance of the following facilities as defined
386 in Section 59-12-602:
387 (A) an airport facility;
388 (B) a convention facility;
389 (C) a cultural facility;
390 (D) a recreation facility; and
391 (E) a tourist facility; and
392 (iii) a pledge as security for evidences of indebtedness under Subsection 59-12-603(3).
393 [
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395 (a) the Governor's Office of Economic Development;
396 (b) its tourism tax advisory board; and
397 (c) the Office of the Legislative Fiscal Analyst.
398 Section 10. Section 17B-1-613 is amended to read:
399 17B-1-613. Appropriations not to exceed estimated expendable revenue --
400 Appropriations for existing deficits.
401 (1) The board of trustees of a local district may not make any appropriation in the final
402 budget of any fund in excess of the estimated expendable revenue for the budget year of the
403 fund.
404 [
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417 (2) If there is a deficit fund balance in a fund at the close of the last completed fiscal
418 year, the board of trustees of a local district shall include an item of appropriation for the
419 deficit in the current budget of the fund equal to:
420 (a) at least 5% of the total revenue of the fund in the last completed fiscal year; or
421 (b) if the deficit is equal to less than 5% of the total revenue of the fund in the last
422 completed fiscal year, the entire amount of the deficit.
Legislative Review Note
Office of Legislative Research and General Counsel