Chief Sponsor: Karen Mayne

House Sponsor: Don L. Ipson


8     General Description:
9          This bill modifies provisions of the Open and Public Meetings Act.
10     Highlighted Provisions:
11          This bill:
12          ▸     modifies the definition of "specified body"; and
13          ▸     clarifies application of the Open and Public Meetings Act to specified bodies.
14     Money Appropriated in this Bill:
15          None
16     Other Special Clauses:
17          This bill provides a special effective date.
18     Utah Code Sections Affected:
19     AMENDS:
20          52-4-103, as last amended by Laws of Utah 2015, Chapters 265 and 276
21          52-4-202, as last amended by Laws of Utah 2015, Chapter 202

23     Be it enacted by the Legislature of the state of Utah:
24          Section 1. Section 52-4-103 is amended to read:
25          52-4-103. Definitions.
26          As used in this chapter:
27          (1) "Anchor location" means the physical location from which:
28          (a) an electronic meeting originates; or
29          (b) the participants are connected.

30          (2) "Capitol hill complex" means the grounds and buildings within the area bounded by
31     300 North Street, Columbus Street, 500 North Street, and East Capitol Boulevard in Salt Lake
32     City.
33          (3) "Convening" means the calling together of a public body by a person authorized to
34     do so for the express purpose of discussing or acting upon a subject over which that public
35     body has jurisdiction or advisory power.
36          (4) "Electronic meeting" means a public meeting convened or conducted by means of a
37     conference using electronic communications.
38          (5) "Electronic message" means a communication transmitted electronically, including:
39          (a) electronic mail;
40          (b) instant messaging;
41          (c) electronic chat;
42          (d) text messaging as defined in Section 76-4-401; or
43          (e) any other method that conveys a message or facilitates communication
44     electronically.
45          (6) (a) "Meeting" means the convening of a public body or a specified body, with a
46     quorum present, including a workshop or an executive session, whether in person or by means
47     of electronic communications, for the purpose of discussing, receiving comments from the
48     public about, or acting upon a matter over which the public body or specific body has
49     jurisdiction or advisory power.
50          (b) "Meeting" does not mean:
51          (i) a chance gathering or social gathering; or
52          (ii) a convening of the State Tax Commission to consider a confidential tax matter in
53     accordance with Section 59-1-405.
54          (c) "Meeting" does not mean the convening of a public body that has both legislative
55     and executive responsibilities if:
56          (i) no public funds are appropriated for expenditure during the time the public body is
57     convened; and

58          (ii) the public body is convened solely for the discussion or implementation of
59     administrative or operational matters:
60          (A) for which no formal action by the public body is required; or
61          (B) that would not come before the public body for discussion or action.
62          (7) "Monitor" means to hear or observe, live, by audio or video equipment, all of the
63     public statements of each member of the public body who is participating in a meeting.
64          (8) "Participate" means the ability to communicate with all of the members of a public
65     body, either verbally or electronically, so that each member of the public body can hear or
66     observe the communication.
67          (9) (a) "Public body" means any administrative, advisory, executive, or legislative body
68     of the state or its political subdivisions that:
69          (i) is created by the Utah Constitution, statute, rule, ordinance, or resolution;
70          (ii) consists of two or more persons;
71          (iii) expends, disburses, or is supported in whole or in part by tax revenue; and
72          (iv) is vested with the authority to make decisions regarding the public's business.
73          (b) "Public body" includes, as defined in Section 11-13-103, an interlocal entity or joint
74     or cooperative undertaking.
75          (c) "Public body" does not include a:
76          (i) political party, political group, or political caucus;
77          (ii) conference committee, rules committee, or sifting committee of the Legislature; or
78          (iii) school community council or charter trust land council as defined in Section
79     53A-1a-108.1.
80          (10) "Public statement" means a statement made in the ordinary course of business of
81     the public body with the intent that all other members of the public body receive it.
82          (11) (a) "Quorum" means a simple majority of the membership of a public body, unless
83     otherwise defined by applicable law.
84          (b) "Quorum" does not include a meeting of two elected officials by themselves when
85     no action, either formal or informal, is taken on a subject over which these elected officials

86     have advisory power.
87          (12) "Recording" means an audio, or an audio and video, record of the proceedings of a
88     meeting that can be used to review the proceedings of the meeting.
89          (13) "Specified body":
90          (a) means an administrative, advisory, executive, or legislative body that:
91          [(a)] (i) is not a public body;
92          [(b)] (ii) consists of three or more members; and
93          [(c)] (iii) includes at least one member who is:
94          [(i)] (A) a legislator; and
95          [(ii)] (B) officially appointed to the body by the president of the Senate, speaker of the
96     House of Representatives, or governor[.]; and
97          (b) does not include a body listed in Subsection (9)(c)(ii).
98          (14) "Transmit" means to send, convey, or communicate an electronic message by
99     electronic means.
100          Section 2. Section 52-4-202 is amended to read:
101          52-4-202. Public notice of meetings -- Emergency meetings.
102          (1) (a) (i) A public body shall give not less than 24 hours' public notice of each
103     meeting.
104          (ii) A specified body shall give not less than 24 hours' public notice of each meeting
105     that the specified body holds on the capitol hill complex.
106          (b) The public notice required under Subsection (1)(a) shall include the meeting:
107          (i) agenda;
108          (ii) date;
109          (iii) time; and
110          (iv) place.
111          (2) (a) In addition to the requirements under Subsection (1), a public body which holds
112     regular meetings that are scheduled in advance over the course of a year shall give public
113     notice at least once each year of its annual meeting schedule as provided in this section.

114          (b) The public notice under Subsection (2)(a) shall specify the date, time, and place of
115     the scheduled meetings.
116          (3) (a) A public body or specified body satisfies a requirement for public notice by:
117          (i) posting written notice:
118          (A) at the principal office of the public body or specified body, or if no principal office
119     exists, at the building where the meeting is to be held; and
120          (B) on the Utah Public Notice Website created under Section 63F-1-701; and
121          (ii) providing notice to:
122          (A) at least one newspaper of general circulation within the geographic jurisdiction of
123     the public body; or
124          (B) a local media correspondent.
125          (b) A public body or specified body is in compliance with the provisions of Subsection
126     (3)(a)(ii) by providing notice to a newspaper or local media correspondent under the provisions
127     of Subsection 63F-1-701(4)(d).
128          (c) A public body whose limited resources make compliance with Subsection
129     (3)(a)(i)(B) difficult may request the Division of Archives and Records Service, created in
130     Section 63A-12-101, to provide technical assistance to help the public body in its effort to
131     comply.
132          (4) A public body and a specified body are encouraged to develop and use additional
133     electronic means to provide notice of their meetings under Subsection (3).
134          (5) (a) The notice requirement of Subsection (1) may be disregarded if:
135          (i) because of unforeseen circumstances it is necessary for a public body or specified
136     body to hold an emergency meeting to consider matters of an emergency or urgent nature; and
137          (ii) the public body or specified body gives the best notice practicable of:
138          (A) the time and place of the emergency meeting; and
139          (B) the topics to be considered at the emergency meeting.
140          (b) An emergency meeting of a public body may not be held unless:
141          (i) an attempt has been made to notify all the members of the public body; and

142          (ii) a majority of the members of the public body approve the meeting.
143          (6) (a) A public notice that is required to include an agenda under Subsection (1) shall
144     provide reasonable specificity to notify the public as to the topics to be considered at the
145     meeting. Each topic shall be listed under an agenda item on the meeting agenda.
146          (b) Subject to the provisions of Subsection (6)(c), and at the discretion of the presiding
147     member of the public body, a topic raised by the public may be discussed during an open
148     meeting, even if the topic raised by the public was not included in the agenda or advance public
149     notice for the meeting.
150          (c) Except as provided in Subsection (5), relating to emergency meetings, a public
151     body may not take final action on a topic in an open meeting unless the topic is:
152          (i) listed under an agenda item as required by Subsection (6)(a); and
153          (ii) included with the advance public notice required by this section.
154          (7) Except as provided in this section, this chapter does not apply to a specified body.
155          Section 3. Effective date.
156          If approved by two-thirds of all the members elected to each house, this bill takes effect
157     upon approval by the governor, or the day following the constitutional time limit of Utah
158     Constitution, Article VII, Section 8, without the governor's signature, or in the case of a veto,
159     the date of veto override.