7 LONG TITLE
8 General Description:
9 This bill modifies provisions relating to the budgeting process for federal funds.
10 Highlighted Provisions:
11 This bill:
12 ▸ provides and amends definitions;
13 ▸ clarifies that certain agency authorizations to expend dedicated credits and fixed
14 collections revenues greater than the amount appropriated to them do not apply to
15 federal funds appropriated in an appropriations act;
16 ▸ amends the definition of new federal funds for determining approval requirements
17 for federal funds;
18 ▸ requires each agency to submit and receive approval for an amended work program
19 before expending federal funds in excess of the amount appropriated to a line item
20 by the Legislature; and
21 ▸ makes technical changes.
22 Money Appropriated in this Bill:
24 Other Special Clauses:
25 This bill provides a special effective date.
26 Utah Code Sections Affected:
28 63J-1-102, as last amended by Laws of Utah 2015, Chapter 175
29 63J-1-209, as renumbered and amended by Laws of Utah 2009, Chapters 183 and 368
30 63J-2-102, as last amended by Laws of Utah 2016, Chapter 120
31 63J-2-202, as last amended by Laws of Utah 2012, Chapter 102
32 63J-5-102, as last amended by Laws of Utah 2016, Chapter 272
33 63J-5-205, as enacted by Laws of Utah 2011, Chapter 326
35 Be it enacted by the Legislature of the state of Utah:
36 Section 1. Section 63J-1-102 is amended to read:
37 63J-1-102. Definitions.
38 (1) "Debt service" means the money that is required annually to cover the repayment of
39 interest and principal on state debt.
40 (2) "Dedicated credits" means collections by an agency that are deposited directly into
41 an account for expenditure on a separate line item and program.
42 (3) "Federal revenues" means collections by an agency from a federal source that are
43 deposited into an account for expenditure on a separate line item and program.
44 (4) "Fixed collections" means collections that are:
45 (a) fixed at a specific amount by law or by an appropriation act; and
46 (b) required to be deposited into a separate line item and program.
47 (5) "Free revenue" includes:
48 (a) collections that are required by law to be deposited in:
49 (i) the General Fund;
50 (ii) the Education Fund;
51 (iii) the Uniform School Fund; or
52 (iv) the Transportation Fund;
53 (b) collections that are not otherwise designated by law;
54 (c) collections that are not externally restricted; and
55 (d) collections that are not included in an approved work program.
56 (6) "Major revenue types" means:
57 (a) free revenue;
58 (b) restricted revenue;
59 (c) dedicated credits; [
60 (d) fixed collections[
61 (e) federal funds.
62 (7) "Restricted revenue" means collections that are:
63 (a) deposited, by law, into a separate fund, subfund, or account; and
64 (b) designated for a specific program or purpose.
65 Section 2. Section 63J-1-209 is amended to read:
66 63J-1-209. Director of finance to exercise accounting control -- Work programs --
67 Allotments and expenditures.
68 (1) The director of finance shall exercise accounting control over all state departments,
69 institutions, and agencies other than the Legislature and legislative committees.
70 (2) (a) The director shall require the head of each department to submit, by May 15 of
71 each year, a work program for the next fiscal year.
72 (b) The director may require any department to submit a work program for any other
74 (3) The work program shall include appropriations and all other funds from any source
75 made available to the department for its operation and maintenance for the period and program
76 authorized by the appropriation act.
77 (4) Subject to the requirements of Subsection 63J-1-206(3)(e), the Division of Finance
78 shall, upon request from the governor or the governor's designee, revise, alter, decrease, or
79 change work programs.
80 (5) Notwithstanding the requirements of Title 63J, Chapter 2, Revenue Procedures and
81 Control Act, or Title 63J, Chapter 5, Federal Funds Procedures Act, the aggregate of the work
82 program changes may not exceed the total appropriations or other funds from any source that
83 are available to the department line item for the fiscal year in question.
84 (6) The Division of Finance shall transmit a copy of the changes, when approved by the
85 governor or the governor's designee, to:
86 (a) the head of the department concerned; and
87 (b) the legislative analyst.
88 (7) Upon request, review, and approval by the governor or the governor's designee, the
89 Division of Finance shall permit all expenditures to be made from the appropriations or other
90 funds from any source on the basis of those work programs.
91 (8) The Division of Finance shall, through statistical sampling methods or other means,
92 audit all claims against the state for which an appropriation has been made.
93 Section 3. Section 63J-2-102 is amended to read:
94 63J-2-102. Definitions.
95 As used in this chapter:
96 (1) (a) "Agency" means each department, commission, board, council, agency,
97 institution, officer, corporation, fund, division, office, committee, authority, laboratory, library,
98 unit, bureau, panel, or other administrative unit of the state.
99 (b) "Agency" does not include the legislative branch, the board of regents, the Utah
100 Higher Education Assistance Authority, the board of trustees of each higher education
101 institution, each higher education institution and its associated branches, centers, divisions,
102 institutes, foundations, hospitals, colleges, schools, or departments, a public education entity,
103 or an independent agency.
104 (2) (a) "Dedicated credits revenues" means revenues from collections by an agency that
105 are deposited directly into an account for expenditure on a separate line item and program.
106 (b) "Dedicated credits" does not mean:
107 (i) federal [
108 by one agency to another;
109 (ii) grants from persons or corporations approved under Title 63J, Chapter 7, Grants
110 from Persons and Corporations;
113 (3) "Federal funds" means the same as that term is defined in Section 63J-5-102.
115 providing a function that the agency deposits or accounts for as dedicated credits or fixed
118 (i) fixed by law or by the appropriation act at a specific amount; and
119 (ii) required by law to be deposited into a separate line item and program.
120 (b) "Fixed collections" does not mean:
121 (i) federal [
122 by one agency to another;
123 (ii) grants from persons or corporations approved under Title 63J, Chapter 7, Grants
124 from Persons and Corporations;
128 from billings for professional services.
130 and balances of expendable financial resources and related liabilities using a measurement
131 focus that emphasizes the flow of financial resources.
132 (b) "Governmental fund" does not include internal service funds, enterprise funds,
133 capital projects funds, debt service funds, or trust and agency funds as established in Section
136 Housing Corporation, and the Workers' Compensation Fund.
138 agency collects fees.
140 under the authority of this chapter that classify revenue according to the purpose for which it is
142 Section 4. Section 63J-2-202 is amended to read:
143 63J-2-202. Disposition of revenues -- Reporting of balances in dedicated credits
144 and fixed collections.
145 (1) (a) Each agency shall include in its annual budget request estimates of dedicated
146 credits revenues and fixed collections revenues that are identified by, collected for, or set by the
148 (b) If the Legislature or the Division of Finance establishes a new revenue type by law,
149 the agency shall include that new revenue type in its budget request for the next fiscal year.
150 (c) (i) Except as provided in Subsection (1)(c)(ii), if any agency fails to include the
151 estimates of a revenue type in its annual budget request, the Division of Finance shall deposit
152 the money collected in that revenue type into the General Fund or other appropriate fund as
153 free or restricted revenue.
154 (ii) The Division of Finance may not deposit the money collected from a revenue type
155 not included in an agency's annual budget request into the General Fund or other appropriate
156 fund if the agency did not include the estimates of the revenue type in its annual budget request
157 because the Legislature had not yet established or authorized the new revenue type by law.
158 (2) (a) (i) (A) Except as provided in Subsection (2)(a)(i)(B) [
159 agency that receives dedicated credits and fixed collections revenues greater than the amount
160 appropriated to them by the Legislature in the annual appropriations act may expend the excess
161 up to 25% of the amount appropriated if the expenditure is authorized by an amended work
162 program approved as provided in Section 63J-1-209.
163 (B) Except for line items covering tuition and federal vocational funds at institutions of
164 higher learning, any expenditure of dedicated credits in excess of amounts appropriated by the
165 Legislature may not be used to permanently increase personnel within the agency unless
166 approved by the Legislature.
167 (ii) The Division of Finance shall deposit the balance of that excess into the General
168 Fund or other appropriate fund as free or restricted revenue.
169 (b) Notwithstanding the requirements of Subsection (2)(a), when an agency's dedicated
170 credits and fixed collections revenues represent over 90% of the budget of the program for
171 which they are collected, the agency may expend 100% of the excess of the amount
172 appropriated if the expenditure is authorized by an amended work program approved as
173 provided in Section 63J-1-209.
174 (c) The authorizations in Subsections (2)(a) and (b) to expend dedicated credits and
175 fixed collections revenues greater than the amount appropriated to an agency by the Legislature
176 in the annual appropriations act do not apply to federal funds appropriated to an agency by the
177 Legislature in the annual appropriations act.
178 (3) Each agency that receives dedicated credits or fixed collections shall report, to the
179 Division of Finance, any balances remaining in those funds at the conclusion of each fiscal
181 Section 5. Section 63J-5-102 is amended to read:
182 63J-5-102. Definitions.
183 (1) As used in this chapter:
184 (a) (i) "Agency" means a department, division, committee, commission, council, court,
185 or other administrative subunit of the state.
186 (ii) "Agency" includes:
187 (A) executive branch entities;
188 (B) judicial branch entities; and
189 (C) the State Board of Education.
190 (iii) "Agency" does not mean higher education institutions or political subdivisions.
191 (b) (i) "Federal funds" means cash or other money received from the United States
192 government or from other individuals or entities for or on behalf of the United States and
193 deposited with the state treasurer or any agency of the state.
194 (ii) "Federal funds" includes federal assistance and federal assistance programs,
195 however described.
196 (iii) "Federal funds" does not include money received from the United States
197 government to reimburse the state for money expended by the state.
198 (c) "Federal funds reauthorization" means:
199 (i) the formal submission from an agency to the federal government applying for or
200 seeking reauthorization of federal funds which the state is currently receiving;
201 (ii) the formal submission from an agency to the federal government applying for or
202 seeking reauthorization to participate in a federal program in which the state is currently
203 participating that will result in federal funds being transferred to an agency; or
204 (iii) that period after the first year of a previously authorized and awarded grant or
205 funding award, during which federal funds are disbursed or are scheduled to be disbursed after
206 the first year because the term of the grant or financial award extends for more than one year.
207 (d) (i) "Federal funds request summary" means a document detailing:
208 (A) the amount of money that is being requested or is available to be received by the
209 state from the federal government for each federal funds reauthorization or new federal funds
211 (B) the amount of those federal funds that is one-time in nature and should not be used
212 to create ongoing spending expectations;
214 included as part of the agency's proposed budget for the fiscal year, and the amount of those
217 federal funds or participate in the federal program;
219 permanent part-time employees, or combination of additional permanent full-time employees
220 and additional permanent part-time employees, if any, that the state estimates are needed in
221 order to receive the federal funds or participate in the federal program; and
223 federal funds or participating in the federal program.
224 (ii) "Federal funds request summary" includes, if available:
225 (A) the letter awarding an agency a grant of federal funds; or
226 (B) other official documentation awarding an agency a grant of federal funds.
227 (e) "Federal maintenance of effort requirements" means any matching, level of effort,
228 or earmarking requirements, as defined in Office of Management and Budget requirements,
229 that are imposed on an agency as a condition of receiving federal funds.
230 (f) "Local education agency" or "LEA" means:
231 (i) a school district;
232 (ii) a charter school; or
233 (iii) the Utah Schools for the Deaf and the Blind.
234 (g) "New federal funds" means:
235 (i) federal assistance or other federal funds that are available from the federal
236 government that:
237 (A) the state is not currently receiving; or
238 (B) exceed the federal funds amount not identified as one-time in an appropriations act
239 most recently approved by the Legislature by more than 25% for a federal grant or program in
240 which the state is currently participating;
241 (ii) a federal assistance program or other federal program in which the state is not
242 currently participating; or
243 (iii) a one-time TANF request.
244 (h) "New federal funds request" means:
245 (i) the formal submission from an agency to the federal government:
246 (A) applying for or otherwise seeking to obtain new federal funds; or
247 (B) applying for or seeking to participate in a new federal program that will result in
248 federal funds being transferred to an agency; or
249 (ii) a one-time TANF request.
250 (i) (i) "New state money" means money, whether specifically appropriated by the
251 Legislature or not, that the federal government requires Utah to expend as a condition for
252 receiving the federal funds or participating in the federal program.
253 (ii) "New state money" includes money expended to meet federal maintenance of effort
255 (j) "One-time TANF request" means a proposed expenditure by the Department of
256 Workforce Services from its reserves of federal Temporary Assistance for Needy Families
258 (i) for a project or program that will last for a fixed amount of time and is not an
259 ongoing project or program of the Department of Workforce Services; and
260 (ii) that is greater than $1,000,000 over the amount most recently approved by the
262 (k) (i) "Pass-through federal funds" means federal funds provided to an agency that are
263 distributed to local governments or private entities without being used by the agency.
264 (ii) "Pass-through federal funds" does not include federal funds provided to the State
265 Board of Education that are distributed to a local education agency or other subrecipient
266 without being used by the State Board of Education.
267 (l) "State" means the state of Utah and all of its agencies, and any administrative
268 subunits of those agencies.
269 (2) When this chapter describes an employee as a "permanent full-time employee" or a
270 "permanent part-time employee," it is not intended to, and may not be construed to, affect the
271 employee's status as an at-will employee.
272 Section 6. Section 63J-5-205 is amended to read:
273 63J-5-205. Federal funds awards that exceed approved appropriations.
274 (1) Each agency that receives federal funds greater than the amount approved through
275 the process provided for in this chapter may, using those excess funds, expend up to 25% in
276 excess of the [
278 more permanent full-time employees or permanent part-time employees;
281 with new requirements or conditions in order to receive the federal funds or to participate in the
282 federal program.
283 (2) Before expending federal funds in excess of the amount appropriated to a line item
284 by the Legislature, each agency shall submit and receive approval for an amended work
285 program as provided in Section 63J-1-209.
286 Section 7. Effective date.
287 This bill takes effect on July 1, 2017.