1     
VOTER ROLL MAINTENANCE AMENDMENTS

2     
2022 GENERAL SESSION

3     
STATE OF UTAH

4     
Chief Sponsor: Michael J. Petersen

5     
Senate Sponsor: Kirk A. Cullimore

6     

7     LONG TITLE
8     General Description:
9          This bill amends provisions relating to maintaining the official register of voters.
10     Highlighted Provisions:
11          This bill:
12          ▸     requires the lieutenant governor and county clerks to take action to regularly update
13     the official register of voters; and
14          ▸     provides instructions on the outside of an envelope for returning a ballot mailed to
15     the wrong address.
16     Money Appropriated in this Bill:
17          None
18     Other Special Clauses:
19          This bill provides a special effective date.
20     Utah Code Sections Affected:
21     AMENDS:
22          20A-2-305, as last amended by Laws of Utah 2017, Chapters 52 and 327
23          20A-2-306, as last amended by Laws of Utah 2021, Chapters 11 and 100
24          20A-3a-202, as last amended by Laws of Utah 2021, Chapter 100
25     

26     Be it enacted by the Legislature of the state of Utah:
27          Section 1. Section 20A-2-305 is amended to read:
28          20A-2-305. Removing names from the official register -- General requirements.

29          (1) The county clerk may not remove a voter's name from the official register because
30     the voter has failed to vote in an election.
31          (2) The county clerk shall remove a voter's name from the official register if:
32          (a) the voter dies and the requirements of Subsection (3) are met;
33          (b) the county clerk, after complying with the requirements of Section 20A-2-306,
34     receives written confirmation from the voter that the voter no longer resides within the county
35     clerk's county;
36          (c) the county clerk has:
37          (i) obtained evidence that the voter's residence has changed;
38          (ii) mailed notice to the voter as required by Section 20A-2-306;
39          (iii) (A) received no response from the voter; or
40          (B) not received information that confirms the voter's residence; and
41          (iv) the voter has failed to vote or appear to vote in an election during the period
42     beginning on the date of the notice described in Section 20A-2-306 and ending on the day after
43     the date of the second regular general election occurring after the date of the notice;
44          (d) the voter requests, in writing, that the voter's name be removed from the official
45     register;
46          (e) the county clerk receives notice that a voter has been convicted of any felony or a
47     misdemeanor for an offense under this title and the voter's right to vote has not been restored as
48     provided in Section 20A-2-101.3 or 20A-2-101.5; or
49          (f) the county clerk receives notice that a voter has registered to vote in another state
50     after the day on which the voter registered to vote in this state.
51          (3) The county clerk shall remove a voter's name from the official register within five
52     business days after the day on which the county clerk receives confirmation from the
53     Department of Health's Bureau of Vital Records that the voter is deceased.
54          (4) No later than 90 days before each primary and general election, the county clerk
55     shall update the official register by reviewing the official register and taking the actions

56     permitted or required by law under this section, Section 20A-2-304.5, and Section 20A-2-306.
57          Section 2. Section 20A-2-306 is amended to read:
58          20A-2-306. Removing names from the official register -- Determining and
59     confirming change of residence.
60          (1) A county clerk may not remove a voter's name from the official register on the
61     grounds that the voter has changed residence unless the voter:
62          (a) confirms in writing that the voter has changed residence to a place outside the
63     county; or
64          (b) (i) has not voted in an election during the period beginning on the date of the notice
65     required by Subsection (3), and ending on the day after the date of the second regular general
66     election occurring after the date of the notice; and
67          (ii) has failed to respond to the notice required by Subsection (3).
68          (2) (a) When a county clerk obtains information that a voter's address has changed and
69     it appears that the voter still resides within the same county, the county clerk shall:
70          (i) change the official register to show the voter's new address; and
71          (ii) send to the voter, by forwardable mail, the notice required by Subsection (3)
72     printed on a postage prepaid, preaddressed return form.
73          (b) When a county clerk obtains information that a voter's address has changed and it
74     appears that the voter now resides in a different county, the county clerk shall verify the
75     changed residence by sending to the voter, by forwardable mail, the notice required by
76     Subsection (3) printed on a postage prepaid, preaddressed return form.
77          (3) (a) Each county clerk shall use substantially the following form to notify voters
78     whose addresses have changed:
79          "VOTER REGISTRATION NOTICE
80          We have been notified that your residence has changed. Please read, complete, and
81     return this form so that we can update our voter registration records. What is your current
82     street address?

83     ___________________________________________________________________________
84     Street                      City                County          State          Zip
85          What is your current phone number (optional)?________________________________
86          What is your current email address (optional)?_________________________________
87          If you have not changed your residence or have moved but stayed within the same
88     county, you must complete and return this form to the county clerk so that it is received by the
89     county clerk before 5 p.m. no later than 30 days before the date of the election. If you fail to
90     return this form within that time:
91          - you may be required to show evidence of your address to the poll worker before being
92     allowed to vote in either of the next two regular general elections; or
93          - if you fail to vote at least once from the date this notice was mailed until the passing
94     of two regular general elections, you will no longer be registered to vote. If you have changed
95     your residence and have moved to a different county in Utah, you may register to vote by
96     contacting the county clerk in your county.
97     ________________________________________
98     Signature of Voter
99     
PRIVACY INFORMATION

100          Voter registration records contain some information that is available to the public, such
101     as your name and address, some information that is available only to government entities, and
102     some information that is available only to certain third parties in accordance with the
103     requirements of law.
104          Your driver license number, identification card number, social security number, email
105     address, full date of birth, and phone number are available only to government entities. Your
106     year of birth is available to political parties, candidates for public office, certain third parties,
107     and their contractors, employees, and volunteers, in accordance with the requirements of law.
108          You may request that all information on your voter registration records be withheld
109     from all persons other than government entities, political parties, candidates for public office,

110     and their contractors, employees, and volunteers, by indicating here:
111          _____ Yes, I request that all information on my voter registration records be withheld
112     from all persons other than government entities, political parties, candidates for public office,
113     and their contractors, employees, and volunteers.
114     
REQUEST FOR ADDITIONAL PRIVACY PROTECTION

115          In addition to the protections provided above, you may request that all information on
116     your voter registration records be withheld from all political parties, candidates for public
117     office, and their contractors, employees, and volunteers, by submitting a withholding request
118     form, and any required verification, as described in the following paragraphs.
119          A person may request that all information on the person's voter registration records be
120     withheld from all political parties, candidates for public office, and their contractors,
121     employees, and volunteers, by submitting a withholding request form with this registration
122     record, or to the lieutenant governor or a county clerk, if the person is or is likely to be, or
123     resides with a person who is or is likely to be, a victim of domestic violence or dating violence.
124          A person may request that all information on the person's voter registration records be
125     withheld from all political parties, candidates for public office, and their contractors,
126     employees, and volunteers, by submitting a withholding request form and any required
127     verification with this registration form, or to the lieutenant governor or a county clerk, if the
128     person is, or resides with a person who is, a law enforcement officer, a member of the armed
129     forces, a public figure, or protected by a protective order or a protection order."
130          (b) Beginning May 1, 2022, the form described in Subsection (3)(a) shall also include a
131     section in substantially the following form:
132     ------------------------------------------------------------------------------------------------------------------
133     
BALLOT NOTIFICATIONS

134          If you have provided a phone number or email address, you can receive notifications by
135     text message or email regarding the status of a ballot that is mailed to you or a ballot that you
136     deposit in the mail or in a ballot drop box, by indicating here:

137          ______ Yes, I would like to receive electronic notifications regarding the status of my
138     ballot.
139     ------------------------------------------------------------------------------------------------------------------
140          (4) (a) Except as provided in Subsection (4)(b), the county clerk may not remove the
141     names of any voters from the official register during the 90 days before a regular primary
142     election and the 90 days before a regular general election.
143          (b) The county clerk may remove the names of voters from the official register during
144     the 90 days before a regular primary election and the 90 days before a regular general election
145     if:
146          (i) the voter requests, in writing, that the voter's name be removed; or
147          (ii) the voter has died.
148          (c) (i) After a county clerk mails a notice as required in this section, the county clerk
149     may list that voter as inactive.
150          (ii) If a county clerk receives a returned voter identification card, determines that there
151     was no clerical error causing the card to be returned, and has no further information to contact
152     the voter, the county clerk may list that voter as inactive.
153          (iii) An inactive voter shall be allowed to vote, sign petitions, and have all other
154     privileges of a registered voter.
155          (iv) A county is not required to send routine mailings to an inactive voter and is not
156     required to count inactive voters when dividing precincts and preparing supplies.
157          (5) Beginning on or before January 1, 2022, the lieutenant governor shall make
158     available to a county clerk United States Social Security Administration data received by the
159     lieutenant governor regarding deceased individuals.
160          (6) A county clerk shall, within ten business days after the day on which the county
161     clerk receives the information described in Subsection (5) or Subsections 26-2-13(11) and (12)
162     relating to a decedent whose name appears on the official register, remove the decedent's name
163     from the official register.

164          (7) Ninety days before [a regular primary election and 90 days before a regular] each
165     primary and general election the lieutenant governor shall compare the information the
166     lieutenant governor has received under Subsection 26-2-13(11) with the official register of
167     voters to ensure that all deceased voters have been removed from the official register.
168          Section 3. Section 20A-3a-202 is amended to read:
169          20A-3a-202. Conducting election by mail.
170          (1) Except as otherwise provided for an election conducted entirely by mail under
171     Section 20A-7-609.5, an election officer shall administer an election primarily by mail, in
172     accordance with this section.
173          (2) An election officer who administers an election:
174          (a) shall in accordance with Subsection (3), no sooner than 21 days before election day
175     and no later than seven days before election day, mail to each active voter within a voting
176     precinct:
177          (i) a manual ballot;
178          (ii) a return envelope;
179          (iii) instructions for returning the ballot that include an express notice about any
180     relevant deadlines that the voter must meet in order for the voter's vote to be counted;
181          (iv) for an election administered by a county clerk, information regarding the location
182     and hours of operation of any election day voting center at which the voter may vote or a
183     website address where the voter may view this information;
184          (v) for an election administered by an election officer other than a county clerk, if the
185     election officer does not operate a polling location or an election day voting center, a warning,
186     on a separate page of colored paper in bold face print, indicating that if the voter fails to follow
187     the instructions included with the ballot, the voter will be unable to vote in that election
188     because there will be no polling place for the voting precinct on the day of the election; and
189          (vi) after May 1, 2022, instructions on how a voter may sign up to receive electronic
190     ballot status notifications via the ballot tracking system described in Section 20A-3a-401.5;

191     [and]
192          (b) may not mail a ballot under this section to:
193          (i) an inactive voter, unless the inactive voter requests a manual ballot; or
194          (ii) a voter whom the election officer is prohibited from sending a ballot under
195     Subsection (10)(c)(ii)[.]; and
196          (c) shall, on the outside of the envelope in which the election officer mails the ballot,
197     include instructions for returning the ballot if the individual to whom the election officer mails
198     the ballot does not live at the address to which the ballot is sent.
199          (3) (a) An election officer who mails a manual ballot under Subsection (2) shall mail
200     the manual ballot to the address:
201          (i) provided at the time of registration; or
202          (ii) if, at or after the time of registration, the voter files an alternate address request
203     form described in Subsection (3)(b), the alternate address indicated on the form.
204          (b) The lieutenant governor shall make available to voters an alternate address request
205     form that permits a voter to request that the election officer mail the voter's ballot to a location
206     other than the voter's residence.
207          (c) A voter shall provide the completed alternate address request form to the election
208     officer no later than 11 days before the day of the election.
209          (4) The return envelope shall include:
210          (a) the name, official title, and post office address of the election officer on the front of
211     the envelope;
212          (b) a space where a voter may write an email address and phone number by which the
213     election officer may contact the voter if the voter's ballot is rejected;
214          (c) a printed affidavit in substantially the following form:
215          "County of ____State of ____
216          I, ____, solemnly swear that: I am a qualified resident voter of the ____ voting precinct
217     in ____ County, Utah and that I am entitled to vote in this election. I am not a convicted felon

218     currently incarcerated for commission of a felony.
219          ______________________________
220          Signature of Voter"; and
221          (d) a warning that the affidavit must be signed by the individual to whom the ballot
222     was sent and that the ballot will not be counted if the signature on the affidavit does not match
223     the signature on file with the election officer of the individual to whom the ballot was sent.
224          (5) If the election officer determines that the voter is required to show valid voter
225     identification, the election officer may:
226          (a) mail a ballot to the voter; and
227          (b) instruct the voter to include a copy of the voter's valid voter identification with the
228     return ballot.
229          (6) An election officer who administers an election shall:
230          (a) (i) before the election, obtain the signatures of each voter qualified to vote in the
231     election; or
232          (ii) obtain the signature of each voter within the voting precinct from the county clerk;
233     and
234          (b) maintain the signatures on file in the election officer's office.
235          (7) Upon receipt of a returned ballot, the election officer shall review and process the
236     ballot under Section 20A-3a-401.
237          (8) A county that administers an election:
238          (a) shall provide at least one election day voting center in accordance with Chapter 3a,
239     Part 7, Election Day Voting Center, and at least one additional election day voting center for
240     every 5,000 active voters in the county who have requested to not receive a ballot by mail;
241          (b) shall ensure that each election day voting center operated by the county has at least
242     one voting device that is accessible, in accordance with the Help America Vote Act of 2002,
243     Pub. L. No. 107-252, for individuals with disabilities;
244          (c) may reduce the early voting period described in Section 20A-3a-601, if:

245          (i) the county clerk conducts early voting on at least four days;
246          (ii) the early voting days are within the period beginning on the date that is 14 days
247     before the date of the election and ending on the day before the election; and
248          (iii) the county clerk provides notice of the reduced early voting period in accordance
249     with Section 20A-3a-604;
250          (d) is not required to pay return postage for a ballot; and
251          (e) is subject to an audit conducted under Subsection (9).
252          (9) (a) The lieutenant governor shall:
253          (i) develop procedures for conducting an audit of affidavit signatures on ballots cast in
254     an election conducted under this section; and
255          (ii) after each primary, general, or special election conducted under this section, select
256     a number of ballots, in varying jurisdictions, to audit in accordance with the procedures
257     developed under Subsection (9)(a)(i).
258          (b) The lieutenant governor shall post the results of an audit conducted under this
259     Subsection (9) on the lieutenant governor's website.
260          (10) (a) An individual may request that the election officer not send the individual a
261     ballot by mail in the next and subsequent elections by submitting a written request to the
262     election officer.
263          (b) An individual shall submit the request described in Subsection (10)(a) to the
264     election officer before 5 p.m. no later than 60 days before an election if the individual does not
265     wish to receive a ballot by mail in that election.
266          (c) An election officer who receives a request from an individual under Subsection
267     (10)(a):
268          (i) shall remove the individual's name from the list of voters who will receive a ballot
269     by mail; and
270          (ii) may not send the individual a ballot by mail for:
271          (A) the next election, if the individual submits the request described in Subsection

272     (10)(a) before the deadline described in Subsection (10)(b); or
273          (B) an election after the election described in Subsection (10)(c)(ii)(A).
274          (d) An individual who submits a request under Subsection (10)(a) may resume the
275     individual's receipt of a ballot by mail by submitting a written request to the election officer.
276          Section 4. Effective date.
277          This bill takes effect on May 4, 2022, except that the amendments to Section
278     20A-3a-202 take effect on January 1, 2023.