8 LONG TITLE
9 General Description:
10 This bill amends certain deadlines for the operation of a school information
11 management system.
12 Highlighted Provisions:
13 This bill:
14 ▸ amends certain deadlines for the operation of a school information management
16 Money Appropriated in this Bill:
18 Other Special Clauses:
20 Utah Code Sections Affected:
22 53E-3-518, as last amended by Laws of Utah 2020, Chapter 163
24 Be it enacted by the Legislature of the state of Utah:
25 Section 1. Section 53E-3-518 is amended to read:
26 53E-3-518. Utah school information management system -- Local education
27 agency requirements.
28 (1) As used in this section:
29 (a) "LEA data system" or "LEA's data system" means a data system that:
30 (i) is developed, selected, or relied upon by an LEA; and
31 (ii) the LEA uses to collect data or submit data to the state board related to:
32 (A) student information;
33 (B) educator information;
34 (C) financial information; or
35 (D) other information requested by the state board.
36 (b) "LEA financial information system" or "LEA's financial information system" means
37 an LEA data system used for financial information.
38 (c) "Utah school information management system" or "information management
39 system" means the state board's data collection and reporting system described in this section.
40 (d) "User" means an individual who has authorized access to the information
41 management system.
42 (2) On or before July 1, [
43 management system that meets the requirements described in this section.
44 (3) The state board shall ensure that the information management system:
45 (a) interfaces with an LEA's data systems that meet the requirements described in
46 Subsection (6);
47 (b) serves as the mechanism for the state board to collect and report on all data that
48 LEAs submit to the state board related to:
49 (i) student information;
50 (ii) educator information;
51 (iii) financial information; and
52 (iv) other information requested by the state board;
53 (c) includes a web-based user interface through which a user may:
54 (i) enter data;
55 (ii) view data; and
56 (iii) generate customizable reports;
57 (d) includes a data warehouse and other hardware or software necessary to store or
58 process data submitted by an LEA;
59 (e) provides for data privacy, including by complying with Title 53E, Chapter 9,
60 Student Privacy and Data Protection;
61 (f) restricts user access based on each user's role; and
62 (g) meets requirements related to a student achievement backpack described in Section
64 (4) The state board shall establish the restrictions on user access described in
65 Subsection (3)(f).
66 (5) (a) The state board shall make rules that establish the required capabilities for an
67 LEA financial information system.
68 (b) In establishing the required capabilities for an LEA financial information system,
69 the state board shall consider metrics and capabilities requested by the state treasurer or state
71 (6) (a) On or before July 1, [
72 (i) all of the LEA's data systems:
73 (A) meet the data standards established by the state board in accordance with Section
75 (B) are fully compatible with the state board's information management system; and
76 (C) meet specification standards determined by the state board; and
77 (ii) the LEA's financial information system meets the requirements described in
78 Subsection (5).
79 (b) An LEA shall ensure that an LEA data system purchased or developed on or after
80 May 14, 2019, will be compatible with the information management system when the
81 information management system is fully operational.
82 (7) (a) Subject to appropriations and Subsection (7)(b), the state board may use an
83 appropriation under this section to help an LEA meet the requirements in the rules described in
84 Subsection (5) by:
85 (i) providing to the LEA funding for implementation and sustainment of the LEA
86 financial information system, either through:
87 (A) awarding a grant to the LEA; or
88 (B) providing a reimbursement to the LEA; or
89 (ii) in accordance with Title 63G, Chapter 6a, Utah Procurement Code, procuring a
90 financial information system on behalf of an LEA for the LEA to use as the LEA's financial
91 information system.
92 (b) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the
93 state board shall make rules describing:
94 (i) how an LEA may apply to the state board for the assistance described in Subsection
95 (7)(a); and
96 (ii) criteria for the state board to provide the assistance to an LEA.
97 (8) (a) Beginning July 1, [
98 that is out of compliance with a requirement described in Subsection (6) until the LEA
99 complies with the requirement.
100 (b) An action described in Subsection (8)(a) may include the state board withholding
101 funds from the LEA.