Compendium of Budget Information for the 2012 General Session

Infrastructure & General Government
Appropriations Subcommittee

Agency: ISF - Administrative Services

Line Item: ISF - Facilities Management

Function

The internal service fund within DFCM provides building maintenance, management, and preventive maintenance services to its state agency subscribers. These services include: janitorial, security, grounds maintenance, and heating/air conditioning equipment repair. The ISF ensures that each building's specific maintenance concerns are resolved in a timely and cost effective manner and coordinates small building construction projects that may be required by various state agencies on a cost-reimbursement basis.

Services of the DFCM internal service fund are optional. Currently DFCM contracts with agencies to provide services for over 180 facilities throughout the state. However, if an agency not using a DFCM contract fails to meet maintenance standards, DFCM is required by Building Board policy to take the necessary action to correct the problem.

Statutory Authority

The following statutes apply specifically to the Internal Service Fund portion of DFCM:

UCA 63A-5-204(2) requires the ISF to receive approval for its rates and fees from the Rate Committee and the Legislature.

UCA 63A-5-204(3) requires the division to direct or delegate maintenance and operations, preventive maintenance, and facilities inspection programs and activities for any department, commission, institution or agency except the Capitol Preservation Board and higher education institutions. Maintenance can be delegated only if: an agency makes a request, the agency has proven its ability to comply with state maintenance standards, and the delegation would save the state money.

Intent Language

The Legislature intends that the DFCM Internal Service Fund may add up to three FTEs and up to two vehicles beyond the authorized level if new facilities come on line or maintenance agreements are requested. Any added FTEs or vehicles must be reviewed and approved by the Legislature.

Performance

For more than 25 years DFCM's actual rate has been lower than market rates according to an annual building association report conducted by BOMA (Building Owners and Managers Association).

Funding Detail

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Interest Income	$300	$200	$100	$0	$0
Dedicated Credits - Intragvt Rev	$25,469,300	$26,555,900	$27,348,400	$27,222,000	$27,463,800
Total	$25,469,600	$26,556,100	$27,348,500	$27,222,000	$27,463,800

Programs:	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
ISF - Facilities Management	$25,469,600	$26,556,100	$27,348,500	$27,222,000	$27,463,800
Total	$25,469,600	$26,556,100	$27,348,500	$27,222,000	$27,463,800

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$7,835,000	$8,154,400	$7,610,000	$7,770,700	$8,217,900
In-state Travel	$27,900	$22,500	$11,800	$12,600	$13,600
Out-of-state Travel	$7,300	$2,000	$1,800	$4,500	$1,800
Current Expense	$17,242,800	$17,032,300	$16,849,000	$17,801,300	$18,610,100
DP Current Expense	$401,300	$389,400	$291,200	$401,500	$290,700
Other Charges/Pass Thru	$214,500	$208,900	$185,700	$245,900	$206,800
Operating Transfers	$3,100	$4,100	$0	$280,000	$0
Depreciation	$40,200	$38,600	$30,600	$26,200	$16,300
Total	$25,772,100	$25,852,200	$24,980,100	$26,542,700	$27,357,200

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	138.0	141.0	141.0	141.0	141.0
Actual FTE	128.9	130.6	138.9	124.1	0.0
Authorized Capital Outlay	$39,500	$14,000	$16,000	$0	$59,000
Retained Earnings	($136,000)	$567,900	$2,936,400	$3,615,700	$2,466,400
Vehicles	76	75	76	67	76

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