Compendium of Budget Information for the 2010 General Session

Capital Facilities & Government Operations
Appropriations Subcommittee

Agency: ISF - Administrative Services

Line Item: ISF - Facilities Management

Function

The internal service fund within DFCM provides building maintenance, management, and preventive maintenance services to its state agency subscribers. These services include: janitorial, security, grounds maintenance, and heating/air conditioning equipment repair. The ISF ensures that each building's specific maintenance concerns are resolved in a timely and cost effective manner and coordinates small building construction projects that may be required by various state agencies on a cost-reimbursement basis.

Services of the DFCM internal service fund are optional. Currently DFCM contracts with agencies to provide services for over 150 facilities throughout the state. However, if an agency not using a DFCM contract fails to meet maintenance standards, DFCM is required by Building Board policy to take the necessary action to correct the problem.

Statutory Authority

The following statutes apply specifically Internal Service Fund portion of DFCM:

UCA 63A-5-204(2) requires the ISF to receive approval for its rates and fees from the Rate Committee and the Legislature.

UCA 63A-5-204(3) requires the division to direct or delegate maintenance and operations, preventive maintenance, and facilities inspection programs and activities for any department, commission, institution or agency except the Capitol Preservation Board and higher education institutions. Maintenance can be delegated only if: an agency makes a request, the agency has proven its ability to comply with state maintenance standards, and the delegation would save the state money.

Intent Language

The Legislature intends that the DFCM internal service fund may add up to three FTEs and up to two vehicles beyond the authorized level if new facilities come on line or maintenance agreements are requested. Any added FTEs or vehicles will be reviewed and may be approved by the Legislature in the next legislative session

The Legislature intends that the DFCM internal service fund may add one vehicle for the purpose of handling maintenance responsibilities for the Utah Navajo Royalties Fund.

Funding Detail

Sources of Finance	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Interest Income	$300	$400	$300	$200	$0
Dedicated Credits - Intragvt Rev	$19,791,400	$20,585,900	$25,469,300	$26,555,900	$28,505,500
Total	$19,791,700	$20,586,300	$25,469,600	$26,556,100	$28,505,500

Programs:	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
ISF - Facilities Management	$19,791,700	$20,586,300	$25,469,600	$26,556,100	$28,505,500
Total	$19,791,700	$20,586,300	$25,469,600	$26,556,100	$28,505,500

Categories of Expenditure	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Personnel Services	$5,980,300	$6,260,300	$7,835,000	$8,154,400	$8,469,700
In-state Travel	$12,400	$17,800	$27,900	$22,500	$26,600
Out-of-state Travel	$8,400	$4,400	$7,300	$2,000	$7,300
Current Expense	$13,684,800	$14,241,500	$17,242,800	$17,032,300	$19,418,800
DP Current Expense	$362,700	$412,100	$401,300	$389,400	$413,000
Other Charges/Pass Thru	$157,600	$309,700	$214,500	$208,900	$276,500
Operating Transfers	$0	$0	$3,100	$4,100	$0
Depreciation	$36,100	$38,600	$40,200	$38,600	$40,100
Total	$20,242,300	$21,284,400	$25,772,100	$25,852,200	$28,652,000

Other Indicators	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Budgeted FTE	119.0	122.0	138.0	141.0	141.0
Actual FTE	112.5	122.3	128.9	130.6	0.0
Authorized Capital Outlay	$52,300	$49,800	$39,500	$14,000	$62,500
Retained Earnings	$864,600	$166,500	($136,000)	$567,900	($1,187,900)
Vehicles	73	73	76	75	75

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