Agency: Transportation Line Item: Equipment Management Function The Equipment Management program of the Department of Transportation is organized into two primary programs: Equipment Purchases and Statewide Repair Shops.
The Equipment Management Division is responsible for management, maintenance and repair of the department's 4,100 units of highway vehicles and equipment. The fleet's current replacement value is $210,000,000. They have 88 employees and expend over $20,000,000 to manage, operate, and maintain the fleet. They spent over $10,000,000 in FY09 to purchase replacement units and radios for the fleet. Statutory Authority The Equipment Management Division of the Utah Department of Transportation is governed by the Title 72-6 UCA. Intent Language Under terms of Section 63J-1-603-(3)(a) Utah Code Annotated, item 220 of Chapter 2 Laws of Utah 2010 is made non-lapsing with the use of any non-lapsing funds limited to the following: Equipment/Supplies $200,000. Funding Detail | Sources of Finance | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Transportation Fund | $3,394,400 | $6,267,300 | $52,900 | $52,900 | $52,900 | | Dedicated Credits Revenue | $30,082,600 | $29,331,100 | $26,483,200 | $29,231,200 | $27,155,800 | | Beginning Nonlapsing | $0 | $0 | $200,000 | $0 | $0 | | Closing Nonlapsing | $0 | ($200,000) | $0 | $0 | $0 | | Lapsing Balance | $0 | ($516,500) | ($148,100) | ($1,500) | $0 | | Total | $33,477,000 | $34,881,900 | $26,588,000 | $29,282,600 | $27,208,700 |
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| | Programs: | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Equipment Purchases | $8,497,500 | $11,581,400 | $4,984,800 | $5,248,500 | $5,022,200 | | Shops | $24,979,500 | $23,300,500 | $21,603,200 | $24,034,100 | $22,186,500 | | Total | $33,477,000 | $34,881,900 | $26,588,000 | $29,282,600 | $27,208,700 |
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| | Categories of Expenditure | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Personnel Services | $6,990,000 | $6,677,100 | $6,494,400 | $6,497,600 | $5,972,600 | | In-state Travel | $6,600 | $6,400 | $11,000 | $10,400 | $11,000 | | Out-of-state Travel | $4,700 | $1,800 | $2,100 | $3,300 | $2,100 | | Current Expense | $19,011,700 | $17,974,000 | $15,824,300 | $18,647,800 | $16,929,400 | | DP Current Expense | $15,200 | $7,100 | $3,000 | $6,800 | $3,000 | | Capital Outlay | $7,885,100 | $10,772,000 | $4,648,200 | $4,739,400 | $4,685,600 | | Other Charges/Pass Thru | ($436,300) | ($556,500) | ($395,000) | ($622,700) | ($395,000) | | Total | $33,477,000 | $34,881,900 | $26,588,000 | $29,282,600 | $27,208,700 |
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| | Other Indicators | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Budgeted FTE | 88.0 | 88.0 | 88.0 | 88.0 | 88.0 | | Actual FTE | 0.0 | 0.0 | 85.9 | 84.3 | 0.0 | | Vehicles | 3,905 | 1,996 | 1,836 | 1,831 | 1,836 |
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Subcommittee Table of ContentsProgram: Equipment Purchases Function Equipment Management maintains a computerized system containing an accounting of expenditures on each individual vehicle and maintenance-type piece of equipment; requests and executes work programs for buying replacement vehicles and maintenance equipment; provides specialized training programs to improve the skills of equipment operators and mechanics; analyzes computer reports in an effort to discover ways of improving fleet operations, reducing maintenance and repair costs and increasing the usage of equipment. Funding Detail | Sources of Finance | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Transportation Fund | $3,341,500 | $6,214,400 | $0 | $0 | $0 | | Dedicated Credits Revenue | $5,027,700 | $5,022,200 | $4,972,200 | $5,434,200 | $5,022,200 | | Transfers - Within Agency | $128,300 | $344,800 | ($39,300) | ($184,200) | $0 | | Beginning Nonlapsing | $0 | $0 | $200,000 | $0 | $0 | | Lapsing Balance | $0 | $0 | ($148,100) | ($1,500) | $0 | | Total | $8,497,500 | $11,581,400 | $4,984,800 | $5,248,500 | $5,022,200 |
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| | Categories of Expenditure | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Current Expense | $603,900 | $807,300 | $354,300 | $509,100 | $354,300 | | DP Current Expense | $8,500 | $2,100 | $0 | $0 | $0 | | Capital Outlay | $7,885,100 | $10,772,000 | $4,630,500 | $4,739,400 | $4,667,900 | | Total | $8,497,500 | $11,581,400 | $4,984,800 | $5,248,500 | $5,022,200 |
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Subcommittee Table of ContentsProgram: Shops Function The Central Repair Shops carry out a program of preventive maintenance and repair of all department-owned vehicles, trucks and maintenance equipment. All Regions have maintenance and repair crews located within the Region, roving mechanics are also strategically stationed in remote rural areas. The Region shops operate a fleet of 19 field service trucks allowing them to more efficiently make equipment repairs wherever the equipment is located. Equipment Operations is also doing its part to preserve the environment. Examples of their efforts are improving waste oil recycling methods, increased use of recapped tires, hybrid vehicles, vehicle emission testing, cooperation with Division of Fuel Dispensing in the use of alternative fuels such as Bio-20 and CNG. Equipment Operations is currently evaluating all classes of equipment in the fleet as to need, type of use and utilization. They are purchasing multi functional units and can perform a wide variety of tasks and reduce the number of units owned, also equipment renting and leasing when appropriate. The Department of Transportation is partnering with other state agencies and leasing them our equipment for increased utilization and better efficiency. Funding Detail | Sources of Finance | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Transportation Fund | $52,900 | $52,900 | $52,900 | $52,900 | $52,900 | | Dedicated Credits Revenue | $25,054,900 | $24,308,900 | $21,511,000 | $23,797,000 | $22,133,600 | | Transfers - Within Agency | ($128,300) | ($344,800) | $39,300 | $184,200 | $0 | | Closing Nonlapsing | $0 | ($200,000) | $0 | $0 | $0 | | Lapsing Balance | $0 | ($516,500) | $0 | $0 | $0 | | Total | $24,979,500 | $23,300,500 | $21,603,200 | $24,034,100 | $22,186,500 |
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| | Categories of Expenditure | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Personnel Services | $6,990,000 | $6,677,100 | $6,494,400 | $6,497,600 | $5,972,600 | | In-state Travel | $6,600 | $6,400 | $11,000 | $10,400 | $11,000 | | Out-of-state Travel | $4,700 | $1,800 | $2,100 | $3,300 | $2,100 | | Current Expense | $18,407,800 | $17,166,700 | $15,470,000 | $18,138,700 | $16,575,100 | | DP Current Expense | $6,700 | $5,000 | $3,000 | $6,800 | $3,000 | | Capital Outlay | $0 | $0 | $17,700 | $0 | $17,700 | | Other Charges/Pass Thru | ($436,300) | ($556,500) | ($395,000) | ($622,700) | ($395,000) | | Total | $24,979,500 | $23,300,500 | $21,603,200 | $24,034,100 | $22,186,500 |
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| | Other Indicators | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Budgeted FTE | 88.0 | 88.0 | 88.0 | 88.0 | 88.0 | | Actual FTE | 0.0 | 0.0 | 85.9 | 84.3 | 0.0 | | Vehicles | 3,905 | 1,996 | 1,836 | 1,831 | 1,836 |
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Subcommittee Table of Contents |