H.J.R. 28

1

JOINT RULES RESOLUTION ON EXPENSES AND
2 MILEAGE PROVISIONS
3 2010 GENERAL SESSION
4 STATE OF UTAH
5 Chief Sponsor: John Dougall
6 Senate Sponsor: ____________
7
8 LONG TITLE
9 General Description:
10 This joint resolution of the Legislature modifies provisions relating to the
11 reimbursement of transportation, lodging, and meal and incidental expenses to
12 legislators.
13 Highlighted Provisions:
14 This resolution:
15 . modifies definitions;
16 . provides that lodging expenses and meals and incidental expenses are paid to a
17 legislator only as a reimbursement of actual expenses incurred by the legislator
18 when attending an authorized legislative meeting;
19 . limits lodging expenses and meal and incidental expense reimbursements to the
20 federal per diem rates for Salt Lake City;
21 . provides that transportation costs are paid to a legislator only as a reimbursement
22 for actual expenses incurred by the legislator to travel to and from an authorized
23 legislative meeting;
24 . requires transportation cost reimbursements to be based on the federal privately
25 owned vehicle mileage reimbursement rate or on the actual cost incurred for
26 commercial or public transportation;
27 . requires legislators to submit supporting documentation with each reimbursement

28 request;
29 . requires the Legislative Expenses Oversight Committee to ensure that procedures
30 are established for the purpose of avoiding duplicate or improper reimbursements;
31 . permits a legislator to decline to request or receive reimbursement for costs or
32 expenses;
33 . permits a legislator to request and receive a partial or reduced reimbursement
34 amount;
35 . repeals provisions that apply different expense policies for the general session as
36 opposed to other sessions and meetings; and
37 . makes technical changes.
38 Special Clauses:
39 This resolution takes effect on January 1, 2011.
40 Legislative Rules Affected:
41 AMENDS:
42 JR5-1-101
43 JR5-2-102
44 ENACTS:
45 JR5-2-103
46 JR5-2-104
47 REPEALS AND REENACTS:
48 JR5-2-101
49 REPEALS:
50 JR5-3-101
51 JR5-3-102
52 JR5-3-103
53
54 Be it resolved by the Legislature of the state of Utah:
55 Section 1. JR5-1-101 is amended to read:
56 JR5-1-101. Definitions.
57 As used in this title[: (1) "Authorized] "authorized legislative meeting" means:
58 (1) the annual general session;

59 [(a)] (2) special sessions;
60 [(b)] (3) veto override sessions;
61 [(c)] (4) interim committee and subcommittee meetings;
62 [(d)] (5) management committee and subcommittee meetings;
63 [(e)] (6) executive appropriation and subcommittee meetings; and
64 [(f)] (7) the meetings of any other body where legislative participation is required by
65 law or authorized by the Legislative Management Committee.
66 [(2) "Mileage" means the mileage reimbursement allowance approved by the Division
67 of Finance for state employees.]
68 Section 2. JR5-2-101 is repealed and reenacted to read:
69 CHAPTER 2. LODGING, MEALS, AND INCIDENTAL EXPENSE
70 REIMBURSEMENT
71 JR5-2-101. Reimbursement of Lodging, Meals, and Incidental Expenses.
72 (1) If attendance at an authorized legislative meeting necessitates overnight
73 accommodations, a legislator shall receive reimbursement for any actual lodging expenses
74 incurred by the legislator, up to the federal per diem lodging rate for Salt Lake City.
75 (2) A legislator shall receive reimbursement for any actual meal and incidental
76 expenses incurred by a legislator in association with the legislator's attendance at an authorized
77 legislative meeting, up to the federal per diem meal and incidental expenses rate for Salt Lake
78 City.
79 Section 3. JR5-2-102 is amended to read:
80 JR5-2-102. Reimbursement of Transportation Costs.
81 [(1) This rule governs transportation costs incurred by legislators when the Legislature
82 is in annual general session.]
83 [(2) (a) Each legislator shall receive transportation costs to and from the session.]
84 [(b) These costs] (1) A legislator shall receive reimbursement for any transportation
85 costs incurred by a legislator in association with the legislator's attendance at an authorized
86 legislative meeting.
87 (2) Any transportation costs reimbursed under this section shall be computed on the
88 basis of:
89 (a) the actual mileage [for] incurred by the legislator for the legislator's private

90 automobile use to and from the authorized legislative meeting, to be paid in accordance with
91 the mileage reimbursement allowance approved by the Division of Finance for state
92 employees; or
93 (b) the actual cost [of alternative commercial transportation] incurred by the legislator
94 for commercial or public transportation to and from the authorized legislative meeting.
95 Section 4. JR5-2-103 is enacted to read:
96 JR5-2-103. Verification -- Procedures.
97 (1) Each legislator shall provide supporting documentation for each cost or expense for
98 which the legislator seeks reimbursement.
99 (2) The Legislative Expenses Oversight Committee shall ensure that procedures are
100 established for the purpose of avoiding duplicate or improper reimbursements.
101 Section 5. JR5-2-104 is enacted to read:
102 JR5-2-104. Declining Reimbursement and Reduced Reimbursement.
103 (1) A legislator may decline to request or receive reimbursement for any expense or
104 cost that is reimbursable under this chapter.
105 (2) A legislator may request and receive a partial or reduced reimbursement for any
106 expense or cost that is reimbursable under this chapter.
107 Section 6. Repealer.
108 This resolution repeals:
109 JR5-3-101, Meals and Incidental Expense Reimbursement for Authorized
110 Legislative Meetings, Special Sessions, and Veto Override Sessions.
111 JR5-3-102, Lodging Expense Reimbursement for Authorized Legislative
112 Meetings, Special Sessions, and Veto Override Sessions.
113 JR5-3-103, Travel Expense Reimbursement for Authorized Legislative Meetings,
114 Special Sessions, and Veto Override Sessions.
115 Section 7. Effective date.
116 This resolution takes effect on January 1, 2011.

Legislative Review Note
as of 2-16-10 12:10 PM

Office of Legislative Research and General Counsel