S.J.R. 13

1

JOINT RESOLUTION - REQUEST FOR PROPOSALS
2 2011 GENERAL SESSION
3 STATE OF UTAH
4 Chief Sponsor: Howard A. Stephenson
5 House Sponsor: David G. Butterfield
6
7 LONG TITLE
8 General Description:
9 This joint resolution of the Legislature enacts provisions relating to the process of
10 issuing a request for proposals, analyzing responses, awarding a contract, and
11 evaluating results.
12 Highlighted Provisions:
13 This resolution:
14 . requires that the determination to issue a request for proposals (RFP) for the
15 legislative branch is the responsibility of the Legislative Management Committee;
16 . provides that, upon approving the issuance of an RFP, the Legislative Management
17 Committee:
18 . shall assign the drafting of the RFP to the Office of Legislative Research and
19 General Counsel (OLRGC);
20 . may assign another staff office to work with the OLRGC;
21 . shall assign a person, committee, group of people, or staff office to review and
22 issue the RFP;
23 . may assign a committee, person, group of people, or staff office to review RFP
24 responses;
25 . shall assign a committee, person, group of people, or staff office to make a final
26 decision regarding award of the contract; and
27 . if the RFP is for an analysis, report, recommendation, or consultation, may

28 assign a committee, person, group of people, or staff office to review the analysis, report,
29 recommendation, or consultation, determine whether the contractor fulfilled its obligations, and
30 authorize payment to the contractor;
31 . provides that OLRGC is responsible for providing legal advice and assistance in
32 relation to the legal requirements of the RFP process; and
33 . provides that this rule does not apply to an RFP issued by a staff office to obtain a
34 good or service solely for a staff office.
35 Special Clauses:
36 None
37 Legislative Rules Affected:
38 ENACTS:
39 JR1-4-101
40
41 Be it resolved by the Legislature of the state of Utah:
42 Section 1. JR1-4-101 is enacted to read:
43 CHAPTER 4. MISCELLANEOUS RULES
44 Part 1. Procurement
45 JR1-4-101. Request for proposals.
46 (1) A legislator, a legislative committee, the House, the Senate, or a staff office may
47 request that the Legislative Management Committee issue a request for proposals to obtain a
48 good or service for the Legislature, a legislative committee, the House, or the Senate.
49 (2) A person may not issue, on behalf of the Legislature, a legislative committee, the
50 House, or the Senate, a request for proposals, unless authorized by the Legislative Management
51 Committee.
52 (3) Upon approving the issuance of a request for proposals, the Legislative
53 Management Committee:
54 (a) shall assign the drafting of the request for proposals to the Office of Legislative
55 Research and General Counsel;
56 (b) may assign another staff office to work with the Office of Legislative Research and
57 General Counsel in drafting the request for proposals;
58 (c) shall assign a person, committee, group of people, or staff office to review the draft

59 request for proposals and give final approval for the request for proposals to be issued as
60 drafted;
61 (d) may assign a committee, person, group of people, or staff office to review
62 responses to the request for proposals and to make a recommendation regarding award of a
63 contract;
64 (e) shall assign a committee, person, group of people, or staff office to make a final
65 decision regarding whether to award a contract and to whom the contract shall be awarded; and
66 (f) if the request for proposals is for an analysis, report, recommendation, or
67 consultation, may assign a committee, person, group of people, or staff office to:
68 (i) review the analysis, report, recommendation, or consultation;
69 (ii) determine whether the contractor fulfilled its obligations in a satisfactory manner;
70 and
71 (iii) authorize payment to the contractor.
72 (4) The Office of Legislative Research and General Counsel is responsible for advising
73 and assisting a person or entity described in this rule in relation to the legal requirements of the
74 request for proposals process.
75 (5) This rule does not apply to a request for proposals issued by a staff office to obtain
76 a good or service solely for a staff office.




Legislative Review Note
as of 2-1-11 6:25 AM

Office of Legislative Research and General Counsel