! The Capitol Complex is closed to the public due to COVID-19. All meetings will be held virtually online. View procedures and guidelines (PDF) for remote public comment and virtual meeting instructions (PDF).

Download Zipped Introduced WordPerfect SB0177S01.ZIP
[Status][Bill Documents][Fiscal Note][Bills Directory]

First Substitute S.B. 177

Senator Curtis S. Bramble proposes the following substitute bill:


             1     
GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

             2     
AMENDMENTS

             3     
2012 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Curtis S. Bramble

             6     
House Sponsor: John Dougall

             7      Cosponsor:John L. Valentine              8     
             9      LONG TITLE
             10      General Description:
             11          This bill amends provisions of the Public Records Management Act and the
             12      Government Records Access and Management Act by providing for the training of
             13      records officers, creating the position of a government records ombudsman, and
             14      amending provisions relating to the disclosure or protection of records.
             15      Highlighted Provisions:
             16          This bill:
             17          .    defines terms;
             18          .    requires the Division of Archives and Records Service (division) to provide an
             19      online training course that is required to be successfully completed by records
             20      officers on an annual basis;
             21          .    grants rulemaking authority to the division;
             22          .    creates the position, and describes the duties of, the government records
             23      ombudsman;
             24          .    provides that a record shall be disclosed when the public interest in disclosure is


             25      equal to or greater than the interests in nondisclosure;
             26          .    amends protected records provisions relating to the attorney client privilege,
             27      attorney work product, and records prepared for or in anticipation of litigation or
             28      other proceedings;
             29          .    requires a person who files an appeal with the records committee to serve a copy of
             30      the appeal on the government entity to which the appeal relates;
             31          .    extends, to seven days, the deadline for the records committee to issue an order on a
             32      petition;
             33          .    establishes evidentiary standards for release of certain enforcement and litigation
             34      records;
             35          .    creates a good faith defense to criminal provisions relating to the release or use of
             36      government records; and
             37          .    makes technical changes.
             38      Money Appropriated in this Bill:
             39          None
             40      Other Special Clauses:
             41          None
             42      Utah Code Sections Affected:
             43      AMENDS:
             44          63C-4-102, as last amended by Laws of Utah 2011, Chapter 252
             45          63G-2-103, as last amended by Laws of Utah 2011, Chapter 46
             46          63G-2-201, as last amended by Laws of Utah 2010, Chapter 380
             47          63G-2-202, as last amended by Laws of Utah 2011, Chapter 343
             48          63G-2-206, as last amended by Laws of Utah 2011, Chapter 18
             49          63G-2-301, as last amended by Laws of Utah 2011, Chapters 45 and 46
             50          63G-2-305, as last amended by Laws of Utah 2011, Chapters 18, 46, 55, 80, 151, and
             51      161
             52          63G-2-309, as renumbered and amended by Laws of Utah 2008, Chapter 382
             53          63G-2-401, as renumbered and amended by Laws of Utah 2008, Chapter 382
             54          63G-2-403, as renumbered and amended by Laws of Utah 2008, Chapter 382
             55          63G-2-404, as renumbered and amended by Laws of Utah 2008, Chapter 382


             56          63G-2-405, as renumbered and amended by Laws of Utah 2008, Chapter 382
             57          63G-2-801, as renumbered and amended by Laws of Utah 2008, Chapter 382
             58          78A-4-106, as renumbered and amended by Laws of Utah 2008, Chapter 3
             59      ENACTS:
             60          63A-12-110, Utah Code Annotated 1953
             61          63A-12-111, Utah Code Annotated 1953
             62          63G-2-108, Utah Code Annotated 1953
             63          63G-2-406, Utah Code Annotated 1953
             64     
             65      Be it enacted by the Legislature of the state of Utah:
             66          Section 1. Section 63A-12-110 is enacted to read:
             67          63A-12-110. Online training course.
             68          (1) As used in this section, "records officer" is as defined in Section 63G-2-103 .
             69          (2) The division shall:
             70          (a) develop an online training course for records officers of all governmental entities
             71      and political subdivisions;
             72          (b) make the online training course available on or before January 1, 2013;
             73          (c) on an annual basis, provide certification to a records officer after the records officer
             74      successfully completes the online training course; and
             75          (d) post a list on its website of all records officers, including for each:
             76          (i) the name of the records officer;
             77          (ii) the name of the governmental entity or political subdivision to which the records
             78      officer provides services as a records officer;
             79          (iii) contact information for the records officer;
             80          (iv) the most recent date on which the records officer completed the online training
             81      course; and
             82          (v) the date on which the records officer's certification expires.
             83          (3) The online training course described in this section shall train a records officer
             84      regarding the provisions of:
             85          (a) Title 63G, Chapter 2, Government Records Access and Management Act;
             86          (b) rules made under Title 63G, Chapter 2, Government Records Access and


             87      Management Act; and
             88          (c) other legal and policy matters relating to responding to a public records request.
             89          (4) The division:
             90          (a) shall develop the online training course in consultation with the attorney general's
             91      office; and
             92          (b) may make rules, in accordance with Title 63G, Chapter 3, Utah Administrative
             93      Rulemaking Act.
             94          Section 2. Section 63A-12-111 is enacted to read:
             95          63A-12-111. Government records ombudsman.
             96          (1) (a) The director of the division shall appoint a government records ombudsman.
             97          (b) The government records ombudsman may not be a member of the records
             98      committee.
             99          (2) The government records ombudsman shall:
             100          (a) be familiar with the provisions of Title 63G, Chapter 2, Government Records
             101      Access and Management Act;
             102          (b) serve as a resource for a person who is making or responding to a records request or
             103      filing an appeal relating to a records request;
             104          (c) upon request, attempt to mediate disputes between requestors and responders; and
             105          (d) on an annual basis, report to the Government Operations and Political Subdivisions
             106      Interim Committee on the work performed by the government records ombudsman during the
             107      previous year.
             108          (3) The government records ombudsman may not testify, or be compelled to testify,
             109      before the records committee, another administrative body, or a court regarding a matter that
             110      the government records ombudsman provided services in relation to under this section.
             111          Section 3. Section 63C-4-102 is amended to read:
             112           63C-4-102. Duties.
             113          (1) The Constitutional Defense Council is a council to assist the governor and the
             114      Legislature on the following types of issues:
             115          (a) the constitutionality of federal mandates;
             116          (b) when making recommendations to challenge the federal mandates and regulations
             117      described in Subsections (1)(e)(i) through (v), the rationale for and effectiveness of those


             118      federal mandates or regulations;
             119          (c) legal and policy issues surrounding state and local government rights under R.S.
             120      2477;
             121          (d) legal issues relating to the rights of the School and Institutional Trust Lands
             122      Administration and its beneficiaries; and
             123          (e) the advisability, feasibility, estimated cost, and likelihood of success of challenging:
             124          (i) federal court rulings that:
             125          (A) hinder the management of the state's prison system and place undue financial
             126      hardship on the state's taxpayers;
             127          (B) impact a power or a right reserved to the state or its citizens by the United States
             128      Constitution, Amendment IX or X; or
             129          (C) expand or grant a power to the United States government beyond the limited,
             130      enumerated powers granted by the United States Constitution;
             131          (ii) federal laws or regulations that reduce or negate water rights or the rights of owners
             132      of private property, or the rights and interest of state and local governments, including
             133      sovereignty interests and the power to provide for the health, safety, and welfare, and promote
             134      the prosperity of their inhabitants;
             135          (iii) conflicting federal regulations or policies in land management on federal land;
             136          (iv) federal intervention that would damage the state's mining, timber, and ranching
             137      industries;
             138          (v) the authority of the Environmental Protection Agency and Congress to mandate
             139      local air quality standards and penalties; and
             140          (vi) other issues that are relevant to this Subsection (1).
             141          (2) The council shall:
             142          (a) provide advice to the governor, state planning coordinator, and the public lands
             143      policy coordinator concerning coordination of:
             144          (i) state and local government rights under R.S. 2477; and
             145          (ii) other public lands issues;
             146          (b) approve a plan for R.S. 2477 rights developed in accordance with Section
             147      63C-4-104 ; and
             148          (c) review, at least quarterly:


             149          (i) financial statements concerning implementation of the plan for R.S. 2477 rights;
             150      and
             151          (ii) financial and other reports from the Public Lands Policy Coordinating Office
             152      concerning its activities.
             153          (3) The council chair may require the attorney general or a designee to provide
             154      testimony on potential legal actions that would enhance the state's sovereignty or authority on
             155      issues affecting Utah and the well-being of its citizens.
             156          (4) The council chair may direct the attorney general to initiate and prosecute any
             157      action that the council determines will further its purposes, including an action described in
             158      Section 67-5-29 .
             159          (5) (a) Subject to the provisions of this section, the council may select and employ
             160      attorneys to implement the purposes and duties of the council.
             161          (b) The council chair may, in consultation with the council, direct any council attorney
             162      in any manner considered appropriate by the attorney general to best serve the purposes of the
             163      council.
             164          (c) The attorney general shall negotiate a contract for services with any attorney
             165      selected and approved for employment under this section.
             166          (6) The council chair may, only with the concurrence of the council, review and
             167      approve all claims for payments for:
             168          (a) legal services that are submitted to the council;
             169          (b) an action filed in accordance with Section 67-5-29 ; and
             170          (c) costs related to a constitutional defense plan approved in accordance with Section
             171      63C-4-104 that are submitted by:
             172          (i) the Public Lands Policy Coordinating Office;
             173          (ii) the School and Institutional Trust Lands Administration; or
             174          (iii) the Office of the Attorney General.
             175          (7) Within five business days' notice, the council chair may, with the concurrence of
             176      the council, order the attorney general or an attorney employed by the council to cease work to
             177      be charged to the fund.
             178          (8) (a) At least 20 calendar days before the state submits comments on the draft
             179      environmental impact statement or environmental assessment for a proposed land management


             180      plan of any federal land management agency, the governor shall make those documents
             181      available to:
             182          (i) members of the council; and
             183          (ii) any county executive, county council member, or county commissioner of a county
             184      that is covered by the management plan and that has established formal cooperating agency
             185      status with the relevant federal land management agency regarding the proposed plan.
             186          (b) (i) Council members or local government officials receiving the documents may
             187      make recommendations to the governor or the governor's designee concerning changes to the
             188      documents before they are submitted to the federal land management agency.
             189          (ii) Council members or local government officials shall submit recommendations to
             190      the governor or the governor's designee no later than 10 calendar days after receiving the
             191      documents under Subsection (8)(a).
             192          (c) Documents transmitted or received under this Subsection (8) are drafts and are
             193      protected records pursuant to Subsection 63G-2-305 [(22)](21).
             194          (9) The council shall submit a report on December 1 of each year by electronic mail
             195      that summarizes the council's activities to each legislator.
             196          Section 4. Section 63G-2-103 is amended to read:
             197           63G-2-103. Definitions.
             198          As used in this chapter:
             199          (1) "Audit" means:
             200          (a) a systematic examination of financial, management, program, and related records
             201      for the purpose of determining the fair presentation of financial statements, adequacy of
             202      internal controls, or compliance with laws and regulations; or
             203          (b) a systematic examination of program procedures and operations for the purpose of
             204      determining their effectiveness, economy, efficiency, and compliance with statutes and
             205      regulations.
             206          (2) "Chronological logs" mean the regular and customary summary records of law
             207      enforcement agencies and other public safety agencies that show:
             208          (a) the time and general nature of police, fire, and paramedic calls made to the agency;
             209      and
             210          (b) any arrests or jail bookings made by the agency.


             211          (3) "Classification," "classify," and their derivative forms mean determining whether a
             212      record series, record, or information within a record is public, private, controlled, protected, or
             213      exempt from disclosure under Subsection 63G-2-201 (3)(b).
             214          (4) (a) "Computer program" means:
             215          (i) a series of instructions or statements that permit the functioning of a computer
             216      system in a manner designed to provide storage, retrieval, and manipulation of data from the
             217      computer system; and
             218          (ii) any associated documentation and source material that explain how to operate the
             219      computer program.
             220          (b) "Computer program" does not mean:
             221          (i) the original data, including numbers, text, voice, graphics, and images;
             222          (ii) analysis, compilation, and other manipulated forms of the original data produced by
             223      use of the program; or
             224          (iii) the mathematical or statistical formulas, excluding the underlying mathematical
             225      algorithms contained in the program, that would be used if the manipulated forms of the
             226      original data were to be produced manually.
             227          (5) (a) "Contractor" means:
             228          (i) any person who contracts with a governmental entity to provide goods or services
             229      directly to a governmental entity; or
             230          (ii) any private, nonprofit organization that receives funds from a governmental entity.
             231          (b) "Contractor" does not mean a private provider.
             232          (6) "Controlled record" means a record containing data on individuals that is controlled
             233      as provided by Section 63G-2-304 .
             234          (7) "Designation," "designate," and their derivative forms mean indicating, based on a
             235      governmental entity's familiarity with a record series or based on a governmental entity's
             236      review of a reasonable sample of a record series, the primary classification that a majority of
             237      records in a record series would be given if classified and the classification that other records
             238      typically present in the record series would be given if classified.
             239          (8) "Elected official" means each person elected to a state office, county office,
             240      municipal office, school board or school district office, local district office, or special service
             241      district office, but does not include judges.


             242          (9) "Explosive" means a chemical compound, device, or mixture:
             243          (a) commonly used or intended for the purpose of producing an explosion; and
             244          (b) that contains oxidizing or combustive units or other ingredients in proportions,
             245      quantities, or packing so that:
             246          (i) an ignition by fire, friction, concussion, percussion, or detonator of any part of the
             247      compound or mixture may cause a sudden generation of highly heated gases; and
             248          (ii) the resultant gaseous pressures are capable of:
             249          (A) producing destructive effects on contiguous objects; or
             250          (B) causing death or serious bodily injury.
             251          (10) "Government audit agency" means any governmental entity that conducts an audit.
             252          (11) (a) "Governmental entity" means:
             253          (i) executive department agencies of the state, the offices of the governor, lieutenant
             254      governor, state auditor, attorney general, and state treasurer, the Board of Pardons and Parole,
             255      the Board of Examiners, the National Guard, the Career Service Review Board, the State Board
             256      of Education, the State Board of Regents, and the State Archives;
             257          (ii) the Office of the Legislative Auditor General, Office of the Legislative Fiscal
             258      Analyst, Office of Legislative Research and General Counsel, the Legislature, and legislative
             259      committees, except any political party, group, caucus, or rules or sifting committee of the
             260      Legislature;
             261          (iii) courts, the Judicial Council, the Office of the Court Administrator, and similar
             262      administrative units in the judicial branch;
             263          (iv) any state-funded institution of higher education or public education; or
             264          (v) any political subdivision of the state, but, if a political subdivision has adopted an
             265      ordinance or a policy relating to information practices pursuant to Section 63G-2-701 , this
             266      chapter shall apply to the political subdivision to the extent specified in Section 63G-2-701 or
             267      as specified in any other section of this chapter that specifically refers to political subdivisions.
             268          (b) "Governmental entity" also means every office, agency, board, bureau, committee,
             269      department, advisory board, or commission of an entity listed in Subsection (11)(a) that is
             270      funded or established by the government to carry out the public's business.
             271          (c) "Governmental entity" does not include the Utah Educational Savings Plan created
             272      in Section 53B-8a-103 .


             273          (12) "Gross compensation" means every form of remuneration payable for a given
             274      period to an individual for services provided including salaries, commissions, vacation pay,
             275      severance pay, bonuses, and any board, rent, housing, lodging, payments in kind, and any
             276      similar benefit received from the individual's employer.
             277          (13) "Individual" means a human being.
             278          (14) (a) "Initial contact report" means an initial written or recorded report, however
             279      titled, prepared by peace officers engaged in public patrol or response duties describing official
             280      actions initially taken in response to either a public complaint about or the discovery of an
             281      apparent violation of law, which report may describe:
             282          (i) the date, time, location, and nature of the complaint, the incident, or offense;
             283          (ii) names of victims;
             284          (iii) the nature or general scope of the agency's initial actions taken in response to the
             285      incident;
             286          (iv) the general nature of any injuries or estimate of damages sustained in the incident;
             287          (v) the name, address, and other identifying information about any person arrested or
             288      charged in connection with the incident; or
             289          (vi) the identity of the public safety personnel, except undercover personnel, or
             290      prosecuting attorney involved in responding to the initial incident.
             291          (b) Initial contact reports do not include follow-up or investigative reports prepared
             292      after the initial contact report. However, if the information specified in Subsection (14)(a)
             293      appears in follow-up or investigative reports, it may only be treated confidentially if it is
             294      private, controlled, protected, or exempt from disclosure under Subsection 63G-2-201 (3)(b).
             295          (15) "Legislative body" means the Legislature.
             296          (16) "Notice of compliance" means a statement confirming that a governmental entity
             297      has complied with a records committee order.
             298          (17) "Person" means:
             299          (a) an individual;
             300          (b) a nonprofit or profit corporation;
             301          (c) a partnership;
             302          (d) a sole proprietorship;
             303          (e) other type of business organization; or


             304          (f) any combination acting in concert with one another.
             305          (18) "Private provider" means any person who contracts with a governmental entity to
             306      provide services directly to the public.
             307          (19) "Private record" means a record containing data on individuals that is private as
             308      provided by Section 63G-2-302 .
             309          (20) "Protected record" means a record that is classified protected as provided by
             310      Section 63G-2-305 .
             311          (21) "Public record" means a record that is not private, controlled, or protected and that
             312      is not exempt from disclosure as provided in Subsection 63G-2-201 (3)(b).
             313          (22) (a) "Record" means a book, letter, document, paper, map, plan, photograph, film,
             314      card, tape, recording, electronic data, or other documentary material regardless of physical form
             315      or characteristics:
             316          (i) that is prepared, owned, received, or retained by a governmental entity or political
             317      subdivision; and
             318          (ii) where all of the information in the original is reproducible by photocopy or other
             319      mechanical or electronic means.
             320          (b) "Record" does not mean:
             321          (i) a personal note or personal communication prepared or received by an employee or
             322      officer of a governmental entity [in the employee's or officer's private capacity;]:
             323          (A) in a capacity other than the employee's or officer's governmental capacity; or
             324          (B) that is unrelated to the conduct of the public's business;
             325          (ii) a temporary draft or similar material prepared for the originator's personal use or
             326      prepared by the originator for the personal use of an individual for whom the originator is
             327      working;
             328          (iii) material that is legally owned by an individual in the individual's private capacity;
             329          (iv) material to which access is limited by the laws of copyright or patent unless the
             330      copyright or patent is owned by a governmental entity or political subdivision;
             331          (v) proprietary software;
             332          (vi) junk mail or a commercial publication received by a governmental entity or an
             333      official or employee of a governmental entity;
             334          (vii) a book that is cataloged, indexed, or inventoried and contained in the collections


             335      of a library open to the public;
             336          (viii) material that is cataloged, indexed, or inventoried and contained in the collections
             337      of a library open to the public, regardless of physical form or characteristics of the material;
             338          (ix) a daily calendar or other personal note prepared by the originator for the
             339      originator's personal use or for the personal use of an individual for whom the originator is
             340      working;
             341          (x) a computer program that is developed or purchased by or for any governmental
             342      entity for its own use;
             343          (xi) a note or internal memorandum prepared as part of the deliberative process by:
             344          (A) a member of the judiciary;
             345          (B) an administrative law judge;
             346          (C) a member of the Board of Pardons and Parole; or
             347          (D) a member of any other body charged by law with performing a quasi-judicial
             348      function;
             349          (xii) a telephone number or similar code used to access a mobile communication
             350      device that is used by an employee or officer of a governmental entity, provided that the
             351      employee or officer of the governmental entity has designated at least one business telephone
             352      number that is a public record as provided in Section 63G-2-301 ;
             353          (xiii) information provided by the Public Employees' Benefit and Insurance Program,
             354      created in Section 49-20-103 , to a county to enable the county to calculate the amount to be
             355      paid to a health care provider under Subsection 17-50-319 (2)(e)(ii); or
             356          (xiv) information that an owner of unimproved property provides to a local entity as
             357      provided in Section 11-42-205 .
             358          (23) "Record series" means a group of records that may be treated as a unit for
             359      purposes of designation, description, management, or disposition.
             360          (24) "Records committee" means the State Records Committee created in Section
             361      63G-2-501 .
             362          (25) "Records officer" means the individual appointed by the chief administrative
             363      officer of each governmental entity, or the political subdivision to work with state archives in
             364      the care, maintenance, scheduling, designation, classification, disposal, and preservation of
             365      records.


             366          (26) "Schedule," "scheduling," and their derivative forms mean the process of
             367      specifying the length of time each record series should be retained by a governmental entity for
             368      administrative, legal, fiscal, or historical purposes and when each record series should be
             369      transferred to the state archives or destroyed.
             370          (27) "Sponsored research" means research, training, and other sponsored activities as
             371      defined by the federal Executive Office of the President, Office of Management and Budget:
             372          (a) conducted:
             373          (i) by an institution within the state system of higher education defined in Section
             374      53B-1-102 ; and
             375          (ii) through an office responsible for sponsored projects or programs; and
             376          (b) funded or otherwise supported by an external:
             377          (i) person that is not created or controlled by the institution within the state system of
             378      higher education; or
             379          (ii) federal, state, or local governmental entity.
             380          (28) "State archives" means the Division of Archives and Records Service created in
             381      Section 63A-12-101 .
             382          (29) "State archivist" means the director of the state archives.
             383          (30) "Summary data" means statistical records and compilations that contain data
             384      derived from private, controlled, or protected information but that do not disclose private,
             385      controlled, or protected information.
             386          Section 5. Section 63G-2-108 is enacted to read:
             387          63G-2-108. Certification of records officer.
             388          Each records officer of a governmental entity or political subdivision shall, on an
             389      annual basis, successfully complete online training and obtain certification from state archives
             390      in accordance with Section 63A-12-110 .
             391          Section 6. Section 63G-2-201 is amended to read:
             392           63G-2-201. Right to inspect records and receive copies of records.
             393          (1) Every person has the right to inspect a public record free of charge, and the right to
             394      take a copy of a public record during normal working hours, subject to Sections 63G-2-203 and
             395      63G-2-204 .
             396          (2) A record is public unless otherwise expressly provided by statute.


             397          (3) The following records are not public:
             398          (a) a record that is private, controlled, or protected under Sections 63G-2-302 ,
             399      63G-2-303 , 63G-2-304 , and 63G-2-305 ; and
             400          (b) a record to which access is restricted pursuant to court rule, another state statute,
             401      federal statute, or federal regulation, including records for which access is governed or
             402      restricted as a condition of participation in a state or federal program or for receiving state or
             403      federal funds.
             404          (4) Only a record specified in Section 63G-2-302 , 63G-2-303 , 63G-2-304 , or
             405      63G-2-305 may be classified private, controlled, or protected.
             406          (5) (a) A governmental entity may not disclose a record that is private, controlled, or
             407      protected to any person except as provided in Subsection (5)(b), Subsection (5)(c), Section
             408      63G-2-202 , 63G-2-206 , or 63G-2-303 .
             409          (b) A governmental entity may disclose a record that is private under Subsection
             410      63G-2-302 (2) or protected under Section 63G-2-305 to persons other than those specified in
             411      Section 63G-2-202 or 63G-2-206 if the head of a governmental entity, or a designee,
             412      determines that:
             413          (i) there is no interest in restricting access to the record; or
             414          (ii) the interests favoring access [outweighs] are greater than or equal to the interest
             415      favoring restriction of access.
             416          (c) In addition to the disclosure under Subsection (5)(b), a governmental entity may
             417      disclose a record that is protected under Subsection 63G-2-305 [(51)](50) if:
             418          (i) the head of the governmental entity, or a designee, determines that the disclosure:
             419          (A) is mutually beneficial to:
             420          (I) the subject of the record;
             421          (II) the governmental entity; and
             422          (III) the public; and
             423          (B) serves a public purpose related to:
             424          (I) public safety; or
             425          (II) consumer protection; and
             426          (ii) the person who receives the record from the governmental entity agrees not to use
             427      or allow the use of the record for advertising or solicitation purposes.


             428          (6) (a) The disclosure of a record to which access is governed or limited pursuant to
             429      court rule, another state statute, federal statute, or federal regulation, including a record for
             430      which access is governed or limited as a condition of participation in a state or federal program
             431      or for receiving state or federal funds, is governed by the specific provisions of that statute,
             432      rule, or regulation.
             433          (b) This chapter applies to records described in Subsection (6)(a) insofar as this chapter
             434      is not inconsistent with the statute, rule, or regulation.
             435          (7) A governmental entity shall provide a person with a certified copy of a record if:
             436          (a) the person requesting the record has a right to inspect it;
             437          (b) the person identifies the record with reasonable specificity; and
             438          (c) the person pays the lawful fees.
             439          (8) (a) In response to a request, a governmental entity is not required to:
             440          (i) create a record;
             441          (ii) compile, format, manipulate, package, summarize, or tailor information;
             442          (iii) provide a record in a particular format, medium, or program not currently
             443      maintained by the governmental entity;
             444          (iv) fulfill a person's records request if the request unreasonably duplicates prior
             445      records requests from that person; or
             446          (v) fill a person's records request if:
             447          (A) the record requested is accessible in the identical physical form and content in a
             448      public publication or product produced by the governmental entity receiving the request;
             449          (B) the governmental entity provides the person requesting the record with the public
             450      publication or product; and
             451          (C) the governmental entity specifies where the record can be found in the public
             452      publication or product.
             453          (b) Upon request, a governmental entity may provide a record in a particular form
             454      under Subsection (8)(a)(ii) or (iii) if:
             455          (i) the governmental entity determines it is able to do so without unreasonably
             456      interfering with the governmental entity's duties and responsibilities; and
             457          (ii) the requester agrees to pay the governmental entity for providing the record in the
             458      requested form in accordance with Section 63G-2-203 .


             459          (9) (a) A governmental entity may allow a person requesting more than 50 pages of
             460      records to copy the records if:
             461          (i) the records are contained in files that do not contain records that are exempt from
             462      disclosure, or the records may be segregated to remove private, protected, or controlled
             463      information from disclosure; and
             464          (ii) the governmental entity provides reasonable safeguards to protect the public from
             465      the potential for loss of a public record.
             466          (b) When the requirements of Subsection (9)(a) are met, the governmental entity may:
             467          (i) provide the requester with the facilities for copying the requested records and
             468      require that the requester make the copies; or
             469          (ii) allow the requester to provide the requester's own copying facilities and personnel
             470      to make the copies at the governmental entity's offices and waive the fees for copying the
             471      records.
             472          (10) (a) A governmental entity that owns an intellectual property right and that offers
             473      the intellectual property right for sale or license may control by ordinance or policy the
             474      duplication and distribution of the material based on terms the governmental entity considers to
             475      be in the public interest.
             476          (b) Nothing in this chapter shall be construed to limit or impair the rights or protections
             477      granted to the governmental entity under federal copyright or patent law as a result of its
             478      ownership of the intellectual property right.
             479          (11) A governmental entity may not use the physical form, electronic or otherwise, in
             480      which a record is stored to deny, or unreasonably hinder the rights of a person to inspect and
             481      receive a copy of a record under this chapter.
             482          (12) Subject to the requirements of Subsection (8), a governmental entity shall provide
             483      access to an electronic copy of a record in lieu of providing access to its paper equivalent if:
             484          (a) the person making the request requests or states a preference for an electronic copy;
             485          (b) the governmental entity currently maintains the record in an electronic format that
             486      is reproducible and may be provided without reformatting or conversion; and
             487          (c) the electronic copy of the record:
             488          (i) does not disclose other records that are exempt from disclosure; or
             489          (ii) may be segregated to protect private, protected, or controlled information from


             490      disclosure without the undue expenditure of public resources or funds.
             491          Section 7. Section 63G-2-202 is amended to read:
             492           63G-2-202. Access to private, controlled, and protected documents.
             493          (1) Upon request, and except as provided in Subsection (11)(a), a governmental entity
             494      shall disclose a private record to:
             495          (a) the subject of the record;
             496          (b) the parent or legal guardian of an unemancipated minor who is the subject of the
             497      record;
             498          (c) the legal guardian of a legally incapacitated individual who is the subject of the
             499      record;
             500          (d) any other individual who:
             501          (i) has a power of attorney from the subject of the record;
             502          (ii) submits a notarized release from the subject of the record or the individual's legal
             503      representative dated no more than 90 days before the date the request is made; or
             504          (iii) if the record is a medical record described in Subsection 63G-2-302 (1)(b), is a
             505      health care provider, as defined in Section 26-33a-102 , if releasing the record or information in
             506      the record is consistent with normal professional practice and medical ethics; or
             507          (e) any person to whom the record must be provided pursuant to:
             508          (i) court order as provided in Subsection (7); or
             509          (ii) a legislative subpoena as provided in Title 36, Chapter 14, Legislative Subpoena
             510      Powers.
             511          (2) (a) Upon request, a governmental entity shall disclose a controlled record to:
             512          (i) a physician, psychologist, certified social worker, insurance provider or producer, or
             513      a government public health agency upon submission of:
             514          (A) a release from the subject of the record that is dated no more than 90 days prior to
             515      the date the request is made; and
             516          (B) a signed acknowledgment of the terms of disclosure of controlled information as
             517      provided by Subsection (2)(b); and
             518          (ii) any person to whom the record must be disclosed pursuant to:
             519          (A) a court order as provided in Subsection (7); or
             520          (B) a legislative subpoena as provided in Title 36, Chapter 14, Legislative Subpoena


             521      Powers.
             522          (b) A person who receives a record from a governmental entity in accordance with
             523      Subsection (2)(a)(i) may not disclose controlled information from that record to any person,
             524      including the subject of the record.
             525          (3) If there is more than one subject of a private or controlled record, the portion of the
             526      record that pertains to another subject shall be segregated from the portion that the requester is
             527      entitled to inspect.
             528          (4) Upon request, and except as provided in Subsection (10) or (11)(b), a governmental
             529      entity shall disclose a protected record to:
             530          (a) the person who submitted the record;
             531          (b) any other individual who:
             532          (i) has a power of attorney from all persons, governmental entities, or political
             533      subdivisions whose interests were sought to be protected by the protected classification; or
             534          (ii) submits a notarized release from all persons, governmental entities, or political
             535      subdivisions whose interests were sought to be protected by the protected classification or from
             536      their legal representatives dated no more than 90 days prior to the date the request is made;
             537          (c) any person to whom the record must be provided pursuant to:
             538          (i) a court order as provided in Subsection (7); or
             539          (ii) a legislative subpoena as provided in Title 36, Chapter 14, Legislative Subpoena
             540      Powers; or
             541          (d) the owner of a mobile home park, subject to the conditions of Subsection
             542      41-1a-116 (5).
             543          (5) A governmental entity may disclose a private, controlled, or protected record to
             544      another governmental entity, political subdivision, another state, the United States, or a foreign
             545      government only as provided by Section 63G-2-206 .
             546          (6) Before releasing a private, controlled, or protected record, the governmental entity
             547      shall obtain evidence of the requester's identity.
             548          (7) A governmental entity shall disclose a record pursuant to the terms of a court order
             549      signed by a judge from a court of competent jurisdiction, provided that:
             550          (a) the record deals with a matter in controversy over which the court has jurisdiction;
             551          (b) the court has considered the merits of the request for access to the record;


             552          (c) the court has considered and, where appropriate, limited the requester's use and
             553      further disclosure of the record in order to protect:
             554          (i) privacy interests in the case of private or controlled records;
             555          (ii) business confidentiality interests in the case of records protected under Subsection
             556      63G-2-305 (1), (2), [(40)] (39)(a)(ii), or [(40)] (39)(a)(vi); and
             557          (iii) privacy interests or the public interest in the case of other protected records;
             558          (d) to the extent the record is properly classified private, controlled, or protected, the
             559      interests favoring access, considering limitations thereon, [outweigh] are greater than or equal
             560      to the interests favoring restriction of access; and
             561          (e) where access is restricted by a rule, statute, or regulation referred to in Subsection
             562      63G-2-201 (3)(b), the court has authority independent of this chapter to order disclosure.
             563          (8) (a) A governmental entity may disclose or authorize disclosure of private or
             564      controlled records for research purposes if the governmental entity:
             565          (i) determines that the research purpose cannot reasonably be accomplished without
             566      use or disclosure of the information to the researcher in individually identifiable form;
             567          (ii) determines that:
             568          (A) the proposed research is bona fide; and
             569          (B) the value of the research [outweighs] is greater than or equal to the infringement
             570      upon personal privacy;
             571          (iii) (A) requires the researcher to assure the integrity, confidentiality, and security of
             572      the records; and
             573          (B) requires the removal or destruction of the individual identifiers associated with the
             574      records as soon as the purpose of the research project has been accomplished;
             575          (iv) prohibits the researcher from:
             576          (A) disclosing the record in individually identifiable form, except as provided in
             577      Subsection (8)(b); or
             578          (B) using the record for purposes other than the research approved by the governmental
             579      entity; and
             580          (v) secures from the researcher a written statement of the researcher's understanding of
             581      and agreement to the conditions of this Subsection (8) and the researcher's understanding that
             582      violation of the terms of this Subsection (8) may subject the researcher to criminal prosecution


             583      under Section 63G-2-801 .
             584          (b) A researcher may disclose a record in individually identifiable form if the record is
             585      disclosed for the purpose of auditing or evaluating the research program and no subsequent use
             586      or disclosure of the record in individually identifiable form will be made by the auditor or
             587      evaluator except as provided by this section.
             588          (c) A governmental entity may require indemnification as a condition of permitting
             589      research under this Subsection (8).
             590          (9) (a) Under Subsections 63G-2-201 (5)(b) and 63G-2-401 (6), a governmental entity
             591      may disclose to persons other than those specified in this section records that are:
             592          (i) private under Section 63G-2-302 ; or
             593          (ii) protected under Section 63G-2-305 subject to Section 63G-2-309 if a claim for
             594      business confidentiality has been made under Section 63G-2-309 .
             595          (b) Under Subsection 63G-2-403 (11)(b), the records committee may require the
             596      disclosure to persons other than those specified in this section of records that are:
             597          (i) private under Section 63G-2-302 ;
             598          (ii) controlled under Section 63G-2-304 ; or
             599          (iii) protected under Section 63G-2-305 subject to Section 63G-2-309 if a claim for
             600      business confidentiality has been made under Section 63G-2-309 .
             601          (c) Under Subsection 63G-2-404 (8), the court may require the disclosure of records
             602      that are private under Section 63G-2-302 , controlled under Section 63G-2-304 , or protected
             603      under Section 63G-2-305 to persons other than those specified in this section.
             604          (10) A record contained in the Management Information System, created in Section
             605      62A-4a-1003 , that is found to be unsubstantiated, unsupported, or without merit may not be
             606      disclosed to any person except the person who is alleged in the report to be a perpetrator of
             607      abuse, neglect, or dependency.
             608          (11) (a) A private record described in Subsection 63G-2-302 (2)(f) may only be
             609      disclosed as provided in Subsection (1)(e).
             610          (b) A protected record described in Subsection 63G-2-305 [(43)](42) may only be
             611      disclosed as provided in Subsection (4)(c) or Section 62A-3-312 .
             612          (12) (a) A private, protected, or controlled record described in Section 62A-16-301
             613      shall be disclosed as required under:


             614          (i) Subsections 62A-16-301 (1)(b), (2), and (4)(c); and
             615          (ii) Subsections 62A-16-302 (1) and (6).
             616          (b) A record disclosed under Subsection (12)(a) shall retain its character as private,
             617      protected, or controlled.
             618          Section 8. Section 63G-2-206 is amended to read:
             619           63G-2-206. Sharing records.
             620          (1) A governmental entity may provide a record that is private, controlled, or protected
             621      to another governmental entity, a government-managed corporation, a political subdivision, the
             622      federal government, or another state if the requesting entity:
             623          (a) serves as a repository or archives for purposes of historical preservation,
             624      administrative maintenance, or destruction;
             625          (b) enforces, litigates, or investigates civil, criminal, or administrative law, and the
             626      record is necessary to a proceeding or investigation;
             627          (c) is authorized by state statute to conduct an audit and the record is needed for that
             628      purpose;
             629          (d) is one that collects information for presentence, probationary, or parole purposes; or
             630          (e) (i) is:
             631          (A) the Legislature;
             632          (B) a legislative committee;
             633          (C) a member of the Legislature; or
             634          (D) a legislative staff member acting at the request of the Legislature, a legislative
             635      committee, or a member of the Legislature; and
             636          (ii) requests the record in relation to the Legislature's duties including:
             637          (A) the preparation or review of a legislative proposal or legislation;
             638          (B) appropriations; or
             639          (C) an investigation or review conducted by the Legislature or a legislative committee.
             640          (2) (a) A governmental entity may provide a private, controlled, or protected record or
             641      record series to another governmental entity, a political subdivision, a government-managed
             642      corporation, the federal government, or another state if the requesting entity provides written
             643      assurance:
             644          (i) that the record or record series is necessary to the performance of the governmental


             645      entity's duties and functions;
             646          (ii) that the record or record series will be used for a purpose similar to the purpose for
             647      which the information in the record or record series was collected or obtained; and
             648          (iii) that the use of the record or record series produces a public benefit that
             649      [outweighs] is greater than or equal to the individual privacy right that protects the record or
             650      record series.
             651          (b) A governmental entity may provide a private, controlled, or protected record or
             652      record series to a contractor or a private provider according to the requirements of Subsection
             653      (6)(b).
             654          (3) (a) A governmental entity shall provide a private, controlled, or protected record to
             655      another governmental entity, a political subdivision, a government-managed corporation, the
             656      federal government, or another state if the requesting entity:
             657          (i) is entitled by law to inspect the record;
             658          (ii) is required to inspect the record as a condition of participating in a state or federal
             659      program or for receiving state or federal funds; or
             660          (iii) is an entity described in Subsection (1)(a), (b), (c), (d), or (e).
             661          (b) Subsection (3)(a)(iii) applies only if the record is a record described in Subsection
             662      63G-2-305 (4).
             663          (4) Before disclosing a record or record series under this section to another
             664      governmental entity, another state, the United States, a foreign government, or to a contractor
             665      or private provider, the originating governmental entity shall:
             666          (a) inform the recipient of the record's classification and the accompanying restrictions
             667      on access; and
             668          (b) if the recipient is not a governmental entity to which this chapter applies, obtain the
             669      recipient's written agreement which may be by mechanical or electronic transmission that it
             670      will abide by those restrictions on access unless a statute, federal regulation, or interstate
             671      agreement otherwise governs the sharing of the record or record series.
             672          (5) A governmental entity may disclose a record to another state, the United States, or a
             673      foreign government for the reasons listed in Subsections (1) and (2) without complying with
             674      the procedures of Subsection (2) or (4) if disclosure is authorized by executive agreement,
             675      treaty, federal statute, compact, federal regulation, or state statute.


             676          (6) (a) Subject to Subsections (6)(b) and (c), an entity receiving a record under this
             677      section is subject to the same restrictions on disclosure of the record as the originating entity.
             678          (b) A contractor or a private provider may receive information under this section only
             679      if:
             680          (i) the contractor or private provider's use of the record or record series produces a
             681      public benefit that [outweighs] is greater than or equal to the individual privacy right that
             682      protects the record or record series;
             683          (ii) the record or record series it requests:
             684          (A) is necessary for the performance of a contract with a governmental entity;
             685          (B) will only be used for the performance of the contract with the governmental entity;
             686          (C) will not be disclosed to any other person; and
             687          (D) will not be used for advertising or solicitation purposes; and
             688          (iii) the contractor or private provider gives written assurance to the governmental
             689      entity that is providing the record or record series that it will adhere to the restrictions of this
             690      Subsection (6)(b).
             691          (c) The classification of a record already held by a governmental entity and the
             692      applicable restrictions on disclosure of that record are not affected by the governmental entity's
             693      receipt under this section of a record with a different classification that contains information
             694      that is also included in the previously held record.
             695          (7) Notwithstanding any other provision of this section, if a more specific court rule or
             696      order, state statute, federal statute, or federal regulation prohibits or requires sharing
             697      information, that rule, order, statute, or federal regulation controls.
             698          (8) The following records may not be shared under this section:
             699          (a) records held by the Division of Oil, Gas, and Mining that pertain to any person and
             700      that are gathered under authority of Title 40, Chapter 6, Board and Division of Oil, Gas, and
             701      Mining;
             702          (b) records of publicly funded libraries as described in Subsection 63G-2-302 (1)(c);
             703      and
             704          (c) a record described in Section 63G-12-210 .
             705          (9) Records that may evidence or relate to a violation of law may be disclosed to a
             706      government prosecutor, peace officer, or auditor.


             707          Section 9. Section 63G-2-301 is amended to read:
             708           63G-2-301. Records that must be disclosed.
             709          (1) As used in this section:
             710          (a) "Business address" means a single address of a governmental agency designated for
             711      the public to contact an employee or officer of the governmental agency.
             712          (b) "Business email address" means a single email address of a governmental agency
             713      designated for the public to contact an employee or officer of the governmental agency.
             714          (c) "Business telephone number" means a single telephone number of a governmental
             715      agency designated for the public to contact an employee or officer of the governmental agency.
             716          (2) The following records are public except to the extent they contain information
             717      expressly permitted to be treated confidentially under the provisions of Subsections
             718      63G-2-201 (3)(b) and (6)(a):
             719          (a) laws;
             720          (b) the name, gender, gross compensation, job title, job description, business address,
             721      business email address, business telephone number, number of hours worked per pay period,
             722      dates of employment, and relevant education, previous employment, and similar job
             723      qualifications of a current or former employee or officer of the governmental entity, excluding:
             724          (i) undercover law enforcement personnel; and
             725          (ii) investigative personnel if disclosure could reasonably be expected to impair the
             726      effectiveness of investigations or endanger any individual's safety;
             727          (c) final opinions, including concurring and dissenting opinions, and orders that are
             728      made by a governmental entity in an administrative, adjudicative, or judicial proceeding except
             729      that if the proceedings were properly closed to the public, the opinion and order may be
             730      withheld to the extent that they contain information that is private, controlled, or protected;
             731          (d) final interpretations of statutes or rules by a governmental entity unless classified as
             732      protected as provided in [Subsections] Subsection 63G-2-305 (16)[, (17), and (18)] or (17);
             733          (e) information contained in or compiled from a transcript, minutes, or report of the
             734      open portions of a meeting of a governmental entity as provided by Title 52, Chapter 4, Open
             735      and Public Meetings Act, including the records of all votes of each member of the
             736      governmental entity;
             737          (f) judicial records unless a court orders the records to be restricted under the rules of


             738      civil or criminal procedure or unless the records are private under this chapter;
             739          (g) unless otherwise classified as private under Section 63G-2-303 , records or parts of
             740      records filed with or maintained by county recorders, clerks, treasurers, surveyors, zoning
             741      commissions, the Division of Forestry, Fire, and State Lands, the School and Institutional Trust
             742      Lands Administration, the Division of Oil, Gas, and Mining, the Division of Water Rights, or
             743      other governmental entities that give public notice of:
             744          (i) titles or encumbrances to real property;
             745          (ii) restrictions on the use of real property;
             746          (iii) the capacity of persons to take or convey title to real property; or
             747          (iv) tax status for real and personal property;
             748          (h) records of the Department of Commerce that evidence incorporations, mergers,
             749      name changes, and uniform commercial code filings;
             750          (i) data on individuals that would otherwise be private under this chapter if the
             751      individual who is the subject of the record has given the governmental entity written
             752      permission to make the records available to the public;
             753          (j) documentation of the compensation that a governmental entity pays to a contractor
             754      or private provider;
             755          (k) summary data;
             756          (l) voter registration records, including an individual's voting history, except for those
             757      parts of the record that are classified as private in Subsection 63G-2-302 (1)(i);
             758          (m) for an elected official, as defined in Section 11-47-102 , a telephone number, if
             759      available, and email address, if available, where that elected official may be reached as required
             760      in Title 11, Chapter 47, Access to Elected Officials;
             761          (n) for a school community council member, a telephone number, if available, and
             762      email address, if available, where that elected official may be reached directly as required in
             763      Section 53A-1a-108 ; and
             764          (o) annual audited financial statements of the Utah Educational Savings Plan described
             765      in Section 53B-8a-111 .
             766          (3) The following records are normally public, but to the extent that a record is
             767      expressly exempt from disclosure, access may be restricted under Subsection 63G-2-201 (3)(b),
             768      Section 63G-2-302 , 63G-2-304 , or 63G-2-305 :


             769          (a) administrative staff manuals, instructions to staff, and statements of policy;
             770          (b) records documenting a contractor's or private provider's compliance with the terms
             771      of a contract with a governmental entity;
             772          (c) records documenting the services provided by a contractor or a private provider to
             773      the extent the records would be public if prepared by the governmental entity;
             774          (d) contracts entered into by a governmental entity;
             775          (e) any account, voucher, or contract that deals with the receipt or expenditure of funds
             776      by a governmental entity;
             777          (f) records relating to government assistance or incentives publicly disclosed,
             778      contracted for, or given by a governmental entity, encouraging a person to expand or relocate a
             779      business in Utah, except as provided in Subsection 63G-2-305 [(35)](34);
             780          (g) chronological logs and initial contact reports;
             781          (h) correspondence by and with a governmental entity in which the governmental entity
             782      determines or states an opinion upon the rights of the state, a political subdivision, the public,
             783      or any person;
             784          (i) empirical data contained in drafts if:
             785          (i) the empirical data is not reasonably available to the requester elsewhere in similar
             786      form; and
             787          (ii) the governmental entity is given a reasonable opportunity to correct any errors or
             788      make nonsubstantive changes before release;
             789          (j) drafts that are circulated to anyone other than:
             790          (i) a governmental entity;
             791          (ii) a political subdivision;
             792          (iii) a federal agency if the governmental entity and the federal agency are jointly
             793      responsible for implementation of a program or project that has been legislatively approved;
             794          (iv) a government-managed corporation; or
             795          (v) a contractor or private provider;
             796          (k) drafts that have never been finalized but were relied upon by the governmental
             797      entity in carrying out action or policy;
             798          (l) original data in a computer program if the governmental entity chooses not to
             799      disclose the program;


             800          (m) arrest warrants after issuance, except that, for good cause, a court may order
             801      restricted access to arrest warrants prior to service;
             802          (n) search warrants after execution and filing of the return, except that a court, for good
             803      cause, may order restricted access to search warrants prior to trial;
             804          (o) records that would disclose information relating to formal charges or disciplinary
             805      actions against a past or present governmental entity employee if:
             806          (i) the disciplinary action has been completed and all time periods for administrative
             807      appeal have expired; and
             808          (ii) the charges on which the disciplinary action was based were sustained;
             809          (p) records maintained by the Division of Forestry, Fire, and State Lands, the School
             810      and Institutional Trust Lands Administration, or the Division of Oil, Gas, and Mining that
             811      evidence mineral production on government lands;
             812          (q) final audit reports;
             813          (r) occupational and professional licenses;
             814          (s) business licenses; and
             815          (t) a notice of violation, a notice of agency action under Section 63G-4-201 , or similar
             816      records used to initiate proceedings for discipline or sanctions against persons regulated by a
             817      governmental entity, but not including records that initiate employee discipline.
             818          (4) The list of public records in this section is not exhaustive and should not be used to
             819      limit access to records.
             820          Section 10. Section 63G-2-305 is amended to read:
             821           63G-2-305. Protected records.
             822          The following records are protected if properly classified by a governmental entity:
             823          (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret
             824      has provided the governmental entity with the information specified in Section 63G-2-309 ;
             825          (2) commercial information or nonindividual financial information obtained from a
             826      person if:
             827          (a) disclosure of the information could reasonably be expected to result in unfair
             828      competitive injury to the person submitting the information or would impair the ability of the
             829      governmental entity to obtain necessary information in the future;
             830          (b) the person submitting the information has a greater interest in prohibiting access


             831      than the public in obtaining access; and
             832          (c) the person submitting the information has provided the governmental entity with
             833      the information specified in Section 63G-2-309 ;
             834          (3) commercial or financial information acquired or prepared by a governmental entity
             835      to the extent that disclosure would lead to financial speculations in currencies, securities, or
             836      commodities that will interfere with a planned transaction by the governmental entity or cause
             837      substantial financial injury to the governmental entity or state economy;
             838          (4) records the disclosure of which could cause commercial injury to, or confer a
             839      competitive advantage upon a potential or actual competitor of, a commercial project entity as
             840      defined in Subsection 11-13-103 (4);
             841          (5) test questions and answers to be used in future license, certification, registration,
             842      employment, or academic examinations;
             843          (6) records the disclosure of which would impair governmental procurement
             844      proceedings or give an unfair advantage to any person proposing to enter into a contract or
             845      agreement with a governmental entity, except, subject to Subsections (1) and (2), that this
             846      Subsection (6) does not restrict the right of a person to have access to, once the contract or
             847      grant has been awarded, a bid, proposal, or application submitted to or by a governmental
             848      entity in response to:
             849          (a) a request for bids;
             850          (b) a request for proposals;
             851          (c) a grant; or
             852          (d) other similar document;
             853          (7) records that would identify real property or the appraisal or estimated value of real
             854      or personal property, including intellectual property, under consideration for public acquisition
             855      before any rights to the property are acquired unless:
             856          (a) public interest in obtaining access to the information [outweighs] is greater than or
             857      equal to the governmental entity's need to acquire the property on the best terms possible;
             858          (b) the information has already been disclosed to persons not employed by or under a
             859      duty of confidentiality to the entity;
             860          (c) in the case of records that would identify property, potential sellers of the described
             861      property have already learned of the governmental entity's plans to acquire the property;


             862          (d) in the case of records that would identify the appraisal or estimated value of
             863      property, the potential sellers have already learned of the governmental entity's estimated value
             864      of the property; or
             865          (e) the property under consideration for public acquisition is a single family residence
             866      and the governmental entity seeking to acquire the property has initiated negotiations to acquire
             867      the property as required under Section 78B-6-505 ;
             868          (8) records prepared in contemplation of sale, exchange, lease, rental, or other
             869      compensated transaction of real or personal property including intellectual property, which, if
             870      disclosed prior to completion of the transaction, would reveal the appraisal or estimated value
             871      of the subject property, unless:
             872          (a) the public interest in access [outweighs] is greater than or equal to the interests in
             873      restricting access, including the governmental entity's interest in maximizing the financial
             874      benefit of the transaction; or
             875          (b) when prepared by or on behalf of a governmental entity, appraisals or estimates of
             876      the value of the subject property have already been disclosed to persons not employed by or
             877      under a duty of confidentiality to the entity;
             878          (9) records created or maintained for civil, criminal, or administrative enforcement
             879      purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if
             880      release of the records:
             881          (a) reasonably could be expected to interfere with investigations undertaken for
             882      enforcement, discipline, licensing, certification, or registration purposes;
             883          (b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
             884      proceedings;
             885          (c) would create a danger of depriving a person of a right to a fair trial or impartial
             886      hearing;
             887          (d) reasonably could be expected to disclose the identity of a source who is not
             888      generally known outside of government and, in the case of a record compiled in the course of
             889      an investigation, disclose information furnished by a source not generally known outside of
             890      government if disclosure would compromise the source; or
             891          (e) reasonably could be expected to disclose investigative or audit techniques,
             892      procedures, policies, or orders not generally known outside of government if disclosure would


             893      interfere with enforcement or audit efforts;
             894          (10) records the disclosure of which would jeopardize the life or safety of an
             895      individual;
             896          (11) records the disclosure of which would jeopardize the security of governmental
             897      property, governmental programs, or governmental recordkeeping systems from damage, theft,
             898      or other appropriation or use contrary to law or public policy;
             899          (12) records that, if disclosed, would jeopardize the security or safety of a correctional
             900      facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
             901      with the control and supervision of an offender's incarceration, treatment, probation, or parole;
             902          (13) records that, if disclosed, would reveal recommendations made to the Board of
             903      Pardons and Parole by an employee of or contractor for the Department of Corrections, the
             904      Board of Pardons and Parole, or the Department of Human Services that are based on the
             905      employee's or contractor's supervision, diagnosis, or treatment of any person within the board's
             906      jurisdiction;
             907          (14) records and audit workpapers that identify audit, collection, and operational
             908      procedures and methods used by the State Tax Commission, if disclosure would interfere with
             909      audits or collections;
             910          (15) records of a governmental audit agency relating to an ongoing or planned audit
             911      until the final audit is released;
             912          [(16) records prepared by or on behalf of a governmental entity solely in anticipation of
             913      litigation that are not available under the rules of discovery;]
             914          [(17) records disclosing an attorney's work product, including the mental impressions
             915      or legal theories of an attorney or other representative of a governmental entity concerning
             916      litigation;]
             917          [(18) records of communications between a governmental entity and an attorney
             918      representing, retained, or employed by the governmental entity if the communications would be
             919      privileged as provided in Section 78B-1-137 ;]
             920          (16) records that are subject to the attorney client privilege;
             921          (17) records prepared for or by an attorney, consultant, surety, indemnitor, insurer,
             922      employee, or agent of a governmental entity for, or in anticipation of, litigation or a judicial,
             923      quasi-judicial, or administrative proceeding;


             924          [(19)] (18) (a) (i) personal files of a state legislator, including personal correspondence
             925      to or from a member of the Legislature; and
             926          (ii) notwithstanding Subsection [(19)] (18)(a)(i), correspondence that gives notice of
             927      legislative action or policy may not be classified as protected under this section; and
             928          (b) (i) an internal communication that is part of the deliberative process in connection
             929      with the preparation of legislation between:
             930          (A) members of a legislative body;
             931          (B) a member of a legislative body and a member of the legislative body's staff; or
             932          (C) members of a legislative body's staff; and
             933          (ii) notwithstanding Subsection [(19)] (18)(b)(i), a communication that gives notice of
             934      legislative action or policy may not be classified as protected under this section;
             935          [(20)] (19) (a) records in the custody or control of the Office of Legislative Research
             936      and General Counsel, that, if disclosed, would reveal a particular legislator's contemplated
             937      legislation or contemplated course of action before the legislator has elected to support the
             938      legislation or course of action, or made the legislation or course of action public; and
             939          (b) notwithstanding Subsection [(20)] (19)(a), the form to request legislation submitted
             940      to the Office of Legislative Research and General Counsel is a public document unless a
             941      legislator asks that the records requesting the legislation be maintained as protected records
             942      until such time as the legislator elects to make the legislation or course of action public;
             943          [(21)] (20) research requests from legislators to the Office of Legislative Research and
             944      General Counsel or the Office of the Legislative Fiscal Analyst and research findings prepared
             945      in response to these requests;
             946          [(22)] (21) drafts, unless otherwise classified as public;
             947          [(23)] (22) records concerning a governmental entity's strategy about:
             948          (a) collective bargaining; or
             949          (b) imminent or pending litigation;
             950          [(24)] (23) records of investigations of loss occurrences and analyses of loss
             951      occurrences that may be covered by the Risk Management Fund, the Employers' Reinsurance
             952      Fund, the Uninsured Employers' Fund, or similar divisions in other governmental entities;
             953          [(25)] (24) records, other than personnel evaluations, that contain a personal
             954      recommendation concerning an individual if disclosure would constitute a clearly unwarranted


             955      invasion of personal privacy, or disclosure is not in the public interest;
             956          [(26)] (25) records that reveal the location of historic, prehistoric, paleontological, or
             957      biological resources that if known would jeopardize the security of those resources or of
             958      valuable historic, scientific, educational, or cultural information;
             959          [(27)] (26) records of independent state agencies if the disclosure of the records would
             960      conflict with the fiduciary obligations of the agency;
             961          [(28)] (27) records of an institution within the state system of higher education defined
             962      in Section 53B-1-102 regarding tenure evaluations, appointments, applications for admissions,
             963      retention decisions, and promotions, which could be properly discussed in a meeting closed in
             964      accordance with Title 52, Chapter 4, Open and Public Meetings Act, provided that records of
             965      the final decisions about tenure, appointments, retention, promotions, or those students
             966      admitted, may not be classified as protected under this section;
             967          [(29)] (28) records of the governor's office, including budget recommendations,
             968      legislative proposals, and policy statements, that if disclosed would reveal the governor's
             969      contemplated policies or contemplated courses of action before the governor has implemented
             970      or rejected those policies or courses of action or made them public;
             971          [(30)] (29) records of the Office of the Legislative Fiscal Analyst relating to budget
             972      analysis, revenue estimates, and fiscal notes of proposed legislation before issuance of the final
             973      recommendations in these areas;
             974          [(31)] (30) records provided by the United States or by a government entity outside the
             975      state that are given to the governmental entity with a requirement that they be managed as
             976      protected records if the providing entity certifies that the record would not be subject to public
             977      disclosure if retained by it;
             978          [(32)] (31) transcripts, minutes, or reports of the closed portion of a meeting of a public
             979      body except as provided in Section 52-4-206 ;
             980          [(33)] (32) records that would reveal the contents of settlement negotiations but not
             981      including final settlements or empirical data to the extent that they are not otherwise exempt
             982      from disclosure;
             983          [(34)] (33) memoranda prepared by staff and used in the decision-making process by
             984      an administrative law judge, a member of the Board of Pardons and Parole, or a member of any
             985      other body charged by law with performing a quasi-judicial function;


             986          [(35)] (34) records that would reveal negotiations regarding assistance or incentives
             987      offered by or requested from a governmental entity for the purpose of encouraging a person to
             988      expand or locate a business in Utah, but only if disclosure would result in actual economic
             989      harm to the person or place the governmental entity at a competitive disadvantage, but this
             990      section may not be used to restrict access to a record evidencing a final contract;
             991          [(36)] (35) materials to which access must be limited for purposes of securing or
             992      maintaining the governmental entity's proprietary protection of intellectual property rights
             993      including patents, copyrights, and trade secrets;
             994          [(37)] (36) the name of a donor or a prospective donor to a governmental entity,
             995      including an institution within the state system of higher education defined in Section
             996      53B-1-102 , and other information concerning the donation that could reasonably be expected to
             997      reveal the identity of the donor, provided that:
             998          (a) the donor requests anonymity in writing;
             999          (b) any terms, conditions, restrictions, or privileges relating to the donation may not be
             1000      classified protected by the governmental entity under this Subsection [(37)] (36); and
             1001          (c) except for an institution within the state system of higher education defined in
             1002      Section 53B-1-102 , the governmental unit to which the donation is made is primarily engaged
             1003      in educational, charitable, or artistic endeavors, and has no regulatory or legislative authority
             1004      over the donor, a member of the donor's immediate family, or any entity owned or controlled
             1005      by the donor or the donor's immediate family;
             1006          [(38)] (37) accident reports, except as provided in Sections 41-6a-404 , 41-12a-202 , and
             1007      73-18-13 ;
             1008          [(39)] (38) a notification of workers' compensation insurance coverage described in
             1009      Section 34A-2-205 ;
             1010          [(40)] (39) (a) the following records of an institution within the state system of higher
             1011      education defined in Section 53B-1-102 , which have been developed, discovered, disclosed to,
             1012      or received by or on behalf of faculty, staff, employees, or students of the institution:
             1013          (i) unpublished lecture notes;
             1014          (ii) unpublished notes, data, and information:
             1015          (A) relating to research; and
             1016          (B) of:


             1017          (I) the institution within the state system of higher education defined in Section
             1018      53B-1-102 ; or
             1019          (II) a sponsor of sponsored research;
             1020          (iii) unpublished manuscripts;
             1021          (iv) creative works in process;
             1022          (v) scholarly correspondence; and
             1023          (vi) confidential information contained in research proposals;
             1024          (b) Subsection [(40)] (39)(a) may not be construed to prohibit disclosure of public
             1025      information required pursuant to Subsection 53B-16-302 (2)(a) or (b); and
             1026          (c) Subsection [(40)] (39)(a) may not be construed to affect the ownership of a record;
             1027          [(41)] (40) (a) records in the custody or control of the Office of Legislative Auditor
             1028      General that would reveal the name of a particular legislator who requests a legislative audit
             1029      prior to the date that audit is completed and made public; and
             1030          (b) notwithstanding Subsection [(41)] (40)(a), a request for a legislative audit
             1031      submitted to the Office of the Legislative Auditor General is a public document unless the
             1032      legislator asks that the records in the custody or control of the Office of Legislative Auditor
             1033      General that would reveal the name of a particular legislator who requests a legislative audit be
             1034      maintained as protected records until the audit is completed and made public;
             1035          [(42)] (41) records that provide detail as to the location of an explosive, including a
             1036      map or other document that indicates the location of:
             1037          (a) a production facility; or
             1038          (b) a magazine;
             1039          [(43)] (42) information:
             1040          (a) contained in the statewide database of the Division of Aging and Adult Services
             1041      created by Section 62A-3-311.1 ; or
             1042          (b) received or maintained in relation to the Identity Theft Reporting Information
             1043      System (IRIS) established under Section 67-5-22 ;
             1044          [(44)] (43) information contained in the Management Information System and
             1045      Licensing Information System described in Title 62A, Chapter 4a, Child and Family Services;
             1046          [(45)] (44) information regarding National Guard operations or activities in support of
             1047      the National Guard's federal mission;


             1048          [(46)] (45) records provided by any pawn or secondhand business to a law enforcement
             1049      agency or to the central database in compliance with Title 13, Chapter 32a, Pawnshop and
             1050      Secondhand Merchandise Transaction Information Act;
             1051          [(47)] (46) information regarding food security, risk, and vulnerability assessments
             1052      performed by the Department of Agriculture and Food;
             1053          [(48)] (47) except to the extent that the record is exempt from this chapter pursuant to
             1054      Section 63G-2-106 , records related to an emergency plan or program, a copy of which is
             1055      provided to or prepared or maintained by the Division of Emergency Management, and the
             1056      disclosure of which would jeopardize:
             1057          (a) the safety of the general public; or
             1058          (b) the security of:
             1059          (i) governmental property;
             1060          (ii) governmental programs; or
             1061          (iii) the property of a private person who provides the Division of Emergency
             1062      Management information;
             1063          [(49)] (48) records of the Department of Agriculture and Food relating to the National
             1064      Animal Identification System or any other program that provides for the identification, tracing,
             1065      or control of livestock diseases, including any program established under Title 4, Chapter 24,
             1066      Utah Livestock Brand and Anti-theft Act or Title 4, Chapter 31, Livestock Inspection and
             1067      Quarantine;
             1068          [(50)] (49) as provided in Section 26-39-501 :
             1069          (a) information or records held by the Department of Health related to a complaint
             1070      regarding a child care program or residential child care which the department is unable to
             1071      substantiate; and
             1072          (b) information or records related to a complaint received by the Department of Health
             1073      from an anonymous complainant regarding a child care program or residential child care;
             1074          [(51)] (50) unless otherwise classified as public under Section 63G-2-301 and except
             1075      as provided under Section 41-1a-116 , an individual's home address, home telephone number,
             1076      or personal mobile phone number, if:
             1077          (a) the individual is required to provide the information in order to comply with a law,
             1078      ordinance, rule, or order of a government entity; and


             1079          (b) the subject of the record has a reasonable expectation that this information will be
             1080      kept confidential due to:
             1081          (i) the nature of the law, ordinance, rule, or order; and
             1082          (ii) the individual complying with the law, ordinance, rule, or order;
             1083          [(52)] (51) the name, home address, work addresses, and telephone numbers of an
             1084      individual that is engaged in, or that provides goods or services for, medical or scientific
             1085      research that is:
             1086          (a) conducted within the state system of higher education, as defined in Section
             1087      53B-1-102 ; and
             1088          (b) conducted using animals;
             1089          [(53)] (52) an initial proposal under Title 63M, Chapter 1, Part 26, Government
             1090      Procurement Private Proposal Program, to the extent not made public by rules made under that
             1091      chapter;
             1092          [(54)] (53) in accordance with Section 78A-12-203 , any record of the Judicial
             1093      Performance Evaluation Commission concerning an individual commissioner's vote on
             1094      whether or not to recommend that the voters retain a judge;
             1095          [(55)] (54) information collected and a report prepared by the Judicial Performance
             1096      Evaluation Commission concerning a judge, unless Section 20A-7-702 or Title 78A, Chapter
             1097      12, Judicial Performance Evaluation Commission Act, requires disclosure of, or makes public,
             1098      the information or report;
             1099          [(56)] (55) records contained in the Management Information System created in
             1100      Section 62A-4a-1003 ;
             1101          [(57)] (56) records provided or received by the Public Lands Policy Coordinating
             1102      Office in furtherance of any contract or other agreement made in accordance with Section
             1103      63J-4-603 ;
             1104          [(58)] (57) information requested by and provided to the Utah State 911 Committee
             1105      under Section 53-10-602 ;
             1106          [(59)] (58) recorded Children's Justice Center investigative interviews, both video and
             1107      audio, the release of which are governed by Section 77-37-4 ;
             1108          [(60)] (59) in accordance with Section 73-10-33 :
             1109          (a) a management plan for a water conveyance facility in the possession of the Division


             1110      of Water Resources or the Board of Water Resources; or
             1111          (b) an outline of an emergency response plan in possession of the state or a county or
             1112      municipality;
             1113          [(61)] (60) the following records in the custody or control of the Office of Inspector
             1114      General of Medicaid Services, created in Section 63J-4a-201 :
             1115          (a) records that would disclose information relating to allegations of personal
             1116      misconduct, gross mismanagement, or illegal activity of a person if the information or
             1117      allegation cannot be corroborated by the Office of Inspector General of Medicaid Services
             1118      through other documents or evidence, and the records relating to the allegation are not relied
             1119      upon by the Office of Inspector General of Medicaid Services in preparing a final investigation
             1120      report or final audit report;
             1121          (b) records and audit workpapers to the extent they would disclose the identity of a
             1122      person who, during the course of an investigation or audit, communicated the existence of any
             1123      Medicaid fraud, waste, or abuse, or a violation or suspected violation of a law, rule, or
             1124      regulation adopted under the laws of this state, a political subdivision of the state, or any
             1125      recognized entity of the United States, if the information was disclosed on the condition that
             1126      the identity of the person be protected;
             1127          (c) before the time that an investigation or audit is completed and the final
             1128      investigation or final audit report is released, records or drafts circulated to a person who is not
             1129      an employee or head of a governmental entity for the person's response or information;
             1130          (d) records that would disclose an outline or part of any investigation, audit survey
             1131      plan, or audit program; or
             1132          (e) requests for an investigation or audit, if disclosure would risk circumvention of an
             1133      investigation or audit;
             1134          [(62)] (61) records that reveal methods used by the Office of Inspector General of
             1135      Medicaid Services, the fraud unit, or the Department of Health, to discover Medicaid fraud,
             1136      waste, or abuse;
             1137          [(63)] (62) information provided to the Department of Health or the Division of
             1138      Occupational and Professional Licensing under Subsection 58-68-304 (3) or (4); and
             1139          [(64)] (63) a record described in Section 63G-12-210 .
             1140          Section 11. Section 63G-2-309 is amended to read:


             1141           63G-2-309. Confidentiality claims.
             1142          (1) (a) (i) Any person who provides to a governmental entity a record that the person
             1143      believes should be protected under Subsection 63G-2-305 (1) or (2) or both Subsections
             1144      63G-2-305 (1) and (2) shall provide with the record:
             1145          (A) a written claim of business confidentiality; and
             1146          (B) a concise statement of reasons supporting the claim of business confidentiality.
             1147          (ii) Any of the following who provides to an institution within the state system of
             1148      higher education defined in Section 53B-1-102 a record that the person or governmental entity
             1149      believes should be protected under Subsection 63G-2-305 [(40)](39)(a)(ii) or (vi) or both
             1150      Subsections 63G-2-305 [(40)](39)(a)(ii) and (vi) shall provide the institution within the state
             1151      system of higher education a written claim of business confidentiality in accordance with
             1152      Section 53B-16-304 :
             1153          (A) a person;
             1154          (B) a federal governmental entity;
             1155          (C) a state governmental entity; or
             1156          (D) a local governmental entity.
             1157          (b) A person or governmental entity who complies with this Subsection (1) shall be
             1158      notified by the governmental entity to whom the request for a record is made if:
             1159          (i) a record claimed to be protected under one of the following is classified public:
             1160          (A) Subsection 63G-2-305 (1);
             1161          (B) Subsection 63G-2-305 (2);
             1162          (C) Subsection 63G-2-305 [(40)](39)(a)(ii);
             1163          (D) Subsection 63G-2-305 [(40)](39)(a)(vi); or
             1164          (E) a combination of the provisions described in Subsections (1)(b)(i)(A) through (D);
             1165      or
             1166          (ii) the governmental entity to whom the request for a record is made determines that
             1167      the record claimed to be protected under a provision listed in Subsection (1)(b)(i) should be
             1168      released after balancing interests under Subsection 63G-2-201 (5)(b) or 63G-2-401 (6).
             1169          (2) Except as provided by court order, the governmental entity to whom the request for
             1170      a record is made may not disclose a record claimed to be protected under a provision listed in
             1171      Subsection (1)(b)(i) but which the governmental entity or records committee determines should


             1172      be disclosed until the period in which to bring an appeal expires or the end of the appeals
             1173      process, including judicial appeal. This Subsection (2) does not apply where the claimant, after
             1174      notice, has waived the claim by not appealing or intervening before the records committee.
             1175          (3) Disclosure or acquisition of information under this chapter does not constitute
             1176      misappropriation under Subsection 13-24-2 (2).
             1177          Section 12. Section 63G-2-401 is amended to read:
             1178           63G-2-401. Appeal to head of governmental entity.
             1179          (1) (a) Any person aggrieved by a governmental entity's access determination under
             1180      this chapter, including a person not a party to the governmental entity's proceeding, may appeal
             1181      the determination within 30 days to the chief administrative officer of the governmental entity
             1182      by filing a notice of appeal.
             1183          (b) If a governmental entity claims extraordinary circumstances and specifies the date
             1184      when the records will be available under Subsection 63G-2-204 (3), and, if the requester
             1185      believes the extraordinary circumstances do not exist or that the time specified is unreasonable,
             1186      the requester may appeal the governmental entity's claim of extraordinary circumstances or date
             1187      for compliance within 30 days after notification of a claim of extraordinary circumstances by
             1188      the governmental entity, despite the lack of a "determination" or its equivalent under
             1189      Subsection 63G-2-204 (7).
             1190          (2) The notice of appeal shall contain the following information:
             1191          (a) the petitioner's name, mailing address, and daytime telephone number; and
             1192          (b) the relief sought.
             1193          (3) The petitioner may file a short statement of facts, reasons, and legal authority in
             1194      support of the appeal.
             1195          (4) (a) If the appeal involves a record that is the subject of a business confidentiality
             1196      claim under Section 63G-2-309 , the chief administrative officer shall:
             1197          (i) send notice of the requester's appeal to the business confidentiality claimant within
             1198      three business days after receiving notice, except that if notice under this section must be given
             1199      to more than 35 persons, it shall be given as soon as reasonably possible; and
             1200          (ii) send notice of the business confidentiality claim and the schedule for the chief
             1201      administrative officer's determination to the requester within three business days after receiving
             1202      notice of the requester's appeal.


             1203          (b) The claimant shall have seven business days after notice is sent by the
             1204      administrative officer to submit further support for the claim of business confidentiality.
             1205          (5) (a) The chief administrative officer shall make a determination on the appeal within
             1206      the following period of time:
             1207          (i) within five business days after the chief administrative officer's receipt of the notice
             1208      of appeal; or
             1209          (ii) within 12 business days after the governmental entity sends the requester's notice of
             1210      appeal to a person who submitted a claim of business confidentiality.
             1211          (b) If the chief administrative officer fails to make a determination within the time
             1212      specified in Subsection (5)(a), the failure shall be considered the equivalent of an order denying
             1213      the appeal.
             1214          (c) The provisions of this section notwithstanding, the parties participating in the
             1215      proceeding may, by agreement, extend the time periods specified in this section.
             1216          (6) [The] Except as provided in Section 63G-2-406 , the chief administrative officer
             1217      may, upon consideration and weighing of the various interests and public policies pertinent to
             1218      the classification and disclosure or nondisclosure, order the disclosure of information properly
             1219      classified as private under Subsection 63G-2-302 (2) or protected under Section 63G-2-305 if
             1220      the interests favoring access [outweigh] are greater than or equal to the interests favoring
             1221      restriction of access.
             1222          (7) The governmental entity shall send written notice of the determination of the chief
             1223      administrative officer to all participants. If the chief administrative officer affirms the denial in
             1224      whole or in part, the denial shall include a statement that the requester has the right to appeal
             1225      the denial to either the records committee or district court, the time limits for filing an appeal,
             1226      and the name and business address of the executive secretary of the records committee.
             1227          (8) A person aggrieved by a governmental entity's classification or designation
             1228      determination under this chapter, but who is not requesting access to the records, may appeal
             1229      that determination using the procedures provided in this section. If a nonrequester is the only
             1230      appellant, the procedures provided in this section shall apply, except that the determination on
             1231      the appeal shall be made within 30 days after receiving the notice of appeal.
             1232          (9) The duties of the chief administrative officer under this section may be delegated.
             1233          Section 13. Section 63G-2-403 is amended to read:


             1234           63G-2-403. Appeals to the records committee.
             1235          (1) A petitioner, including an aggrieved person who did not participate in the appeal to
             1236      the governmental entity's chief administrative officer, may appeal to the records committee by
             1237      filing a notice of appeal with the executive secretary no later than:
             1238          (a) 30 days after the day on which the chief administrative officer of the governmental
             1239      entity [has granted or denied] grants or denies the record request in whole or in part, including
             1240      a denial under Subsection 63G-2-204 [(7)](8);
             1241          (b) 45 days after the day on which the original request for a record is made if:
             1242          (i) the circumstances described in Subsection 63G-2-401 (1)(b) occur; and
             1243          (ii) the chief administrative officer failed to make a determination under Section
             1244      63G-2-401 .
             1245          (2) The notice of appeal shall contain the following information:
             1246          (a) the petitioner's name, mailing address, and daytime telephone number;
             1247          (b) a copy of any denial of the record request; and
             1248          (c) the relief sought.
             1249          (3) The petitioner:
             1250          (a) shall, on the day on which the petitioner files an appeal to the records committee,
             1251      serve a copy of the appeal on the government entity, described in Subsection (1), to which the
             1252      appeal relates; and
             1253          (b) may file a short statement of facts, reasons, and legal authority in support of the
             1254      appeal.
             1255          (4) (a) Except as provided in Subsection (4)(b), no later than five business days after
             1256      receiving a notice of appeal, the executive secretary of the records committee shall:
             1257          (i) schedule a hearing for the records committee to discuss the appeal at the next
             1258      regularly scheduled committee meeting falling at least 14 days after the date the notice of
             1259      appeal is filed but no longer than 52 calendar days after the date the notice of appeal was filed
             1260      except that the records committee may schedule an expedited hearing upon application of the
             1261      petitioner and good cause shown;
             1262          (ii) send a copy of the notice of hearing to the petitioner; and
             1263          (iii) send a copy of the notice of appeal, supporting statement, and a notice of hearing
             1264      to:


             1265          (A) each member of the records committee;
             1266          (B) the records officer and the chief administrative officer of the governmental entity
             1267      from which the appeal originated;
             1268          (C) any person who made a business confidentiality claim under Section 63G-2-309 for
             1269      a record that is the subject of the appeal; and
             1270          (D) all persons who participated in the proceedings before the governmental entity's
             1271      chief administrative officer.
             1272          (b) (i) The executive secretary of the records committee may decline to schedule a
             1273      hearing if the record series that is the subject of the appeal has been found by the committee in
             1274      a previous hearing involving the same government entity to be appropriately classified as
             1275      private, controlled, or protected.
             1276          (ii) (A) If the executive secretary of the records committee declines to schedule a
             1277      hearing, the executive secretary of the records committee shall send a notice to the petitioner
             1278      indicating that the request for hearing has been denied and the reason for the denial.
             1279          (B) The committee shall make rules to implement this section as provided by Title
             1280      63G, Chapter 3, Utah Administrative Rulemaking Act.
             1281          (5) (a) A written statement of facts, reasons, and legal authority in support of the
             1282      governmental entity's position must be submitted to the executive secretary of the records
             1283      committee not later than five business days before the hearing.
             1284          (b) The governmental entity shall send a copy of the written statement to the petitioner
             1285      by first class mail, postage prepaid. The executive secretary shall forward a copy of the written
             1286      statement to each member of the records committee.
             1287          (6) (a) No later than 10 business days after the notice of appeal is sent by the executive
             1288      secretary, a person whose legal interests may be substantially affected by the proceeding may
             1289      file a request for intervention before the records committee.
             1290          (b) Any written statement of facts, reasons, and legal authority in support of the
             1291      intervener's position shall be filed with the request for intervention.
             1292          (c) The person seeking intervention shall provide copies of the statement described in
             1293      Subsection (6)(b) to all parties to the proceedings before the records committee.
             1294          (7) The records committee shall hold a hearing within the period of time described in
             1295      Subsection (4).


             1296          (8) At the hearing, the records committee shall allow the parties to testify, present
             1297      evidence, and comment on the issues. The records committee may allow other interested
             1298      persons to comment on the issues.
             1299          (9) (a) The records committee may review the disputed records. However, if the
             1300      committee is weighing the various interests under Subsection (11), the committee must review
             1301      the disputed records. The review shall be in camera.
             1302          (b) Members of the records committee may not disclose any information or record
             1303      reviewed by the committee in camera unless the disclosure is otherwise authorized by this
             1304      chapter.
             1305          (10) (a) Discovery is prohibited, but the records committee may issue subpoenas or
             1306      other orders to compel production of necessary evidence.
             1307          (b) When the subject of a records committee subpoena disobeys or fails to comply with
             1308      the subpoena, the records committee may file a motion for an order to compel obedience to the
             1309      subpoena with the district court.
             1310          (c) The records committee's review shall be de novo.
             1311          (11) (a) No later than [five] seven business days after the hearing, the records
             1312      committee shall issue a signed order either granting the petition in whole or in part or
             1313      upholding the determination of the governmental entity in whole or in part.
             1314          (b) [The] Except as provided in Section 63G-2-406 , the records committee may, upon
             1315      consideration and weighing of the various interests and public policies pertinent to the
             1316      classification and disclosure or nondisclosure, order the disclosure of information properly
             1317      classified as private, controlled, or protected if the public interest favoring access [outweighs]
             1318      is greater than or equal to the interest favoring restriction of access.
             1319          (c) In making a determination under Subsection (11)(b), the records committee shall
             1320      consider and, where appropriate, limit the requester's use and further disclosure of the record in
             1321      order to protect:
             1322          (i) privacy interests in the case of a private or controlled record;
             1323          (ii) business confidentiality interests in the case of a record protected under Subsection
             1324      63G-2-305 (1), (2), [(40)] (39)(a)(ii), or [(40)] (39)(a)(vi); and
             1325          (iii) privacy interests or the public interest in the case of other protected records.
             1326          (12) The order of the records committee shall include:


             1327          (a) a statement of reasons for the decision, including citations to this chapter, court rule
             1328      or order, another state statute, federal statute, or federal regulation that governs disclosure of
             1329      the record, provided that the citations do not disclose private, controlled, or protected
             1330      information;
             1331          (b) a description of the record or portions of the record to which access was ordered or
             1332      denied, provided that the description does not disclose private, controlled, or protected
             1333      information or information exempt from disclosure under Subsection 63G-2-201 (3)(b);
             1334          (c) a statement that any party to the proceeding before the records committee may
             1335      appeal the records committee's decision to district court; and
             1336          (d) a brief summary of the appeals process, the time limits for filing an appeal, and a
             1337      notice that in order to protect its rights on appeal, the party may wish to seek advice from an
             1338      attorney.
             1339          (13) If the records committee fails to issue a decision within 57 calendar days of the
             1340      filing of the notice of appeal, that failure shall be considered the equivalent of an order denying
             1341      the appeal. The petitioner shall notify the records committee in writing if the petitioner
             1342      considers the appeal denied.
             1343          (14) (a) Unless a notice of intent to appeal is filed under Subsection (14)(b), each party
             1344      to the proceeding shall comply with the order of the records committee.
             1345          (b) If a party disagrees with the order of the records committee, that party may file a
             1346      notice of intent to appeal the order of the records committee.
             1347          (c) If the records committee orders the governmental entity to produce a record and no
             1348      appeal is filed, or if, as a result of the appeal, the governmental entity is required to produce a
             1349      record, the governmental entity shall:
             1350          (i) produce the record; and
             1351          (ii) file a notice of compliance with the records committee.
             1352          (d) (i) If the governmental entity that is ordered to produce a record fails to file a notice
             1353      of compliance or a notice of intent to appeal, the records committee may do either or both of
             1354      the following:
             1355          (A) impose a civil penalty of up to $500 for each day of continuing noncompliance; or
             1356          (B) send written notice of the governmental entity's noncompliance to:
             1357          (I) the governor for executive branch entities;


             1358          (II) the Legislative Management Committee for legislative branch entities; and
             1359          (III) the Judicial Council for judicial branch agencies entities.
             1360          (ii) In imposing a civil penalty, the records committee shall consider the gravity and
             1361      circumstances of the violation, including whether the failure to comply was due to neglect or
             1362      was willful or intentional.
             1363          Section 14. Section 63G-2-404 is amended to read:
             1364           63G-2-404. Judicial review.
             1365          (1) (a) Any party to a proceeding before the records committee may petition for judicial
             1366      review by the district court of the records committee's order.
             1367          (b) The petition shall be filed no later than 30 days after the date of the records
             1368      committee's order.
             1369          (c) The records committee is a necessary party to the petition for judicial review.
             1370          (d) The executive secretary of the records committee shall be served with notice of the
             1371      petition in accordance with the Utah Rules of Civil Procedure.
             1372          (2) (a) A requester may petition for judicial review by the district court of a
             1373      governmental entity's determination as specified in Subsection 63G-2-402 (1)(b).
             1374          (b) The requester shall file a petition no later than:
             1375          (i) 30 days after the governmental entity has responded to the records request by either
             1376      providing the requested records or denying the request in whole or in part;
             1377          (ii) 35 days after the original request if the governmental entity failed to respond to the
             1378      request; or
             1379          (iii) 45 days after the original request for records if:
             1380          (A) the circumstances described in Subsection 63G-2-401 (1)(b) occur; and
             1381          (B) the chief administrative officer failed to make a determination under Section
             1382      63G-2-401 .
             1383          (3) The petition for judicial review shall be a complaint governed by the Utah Rules of
             1384      Civil Procedure and shall contain:
             1385          (a) the petitioner's name and mailing address;
             1386          (b) a copy of the records committee order from which the appeal is taken, if the
             1387      petitioner brought a prior appeal to the records committee;
             1388          (c) the name and mailing address of the governmental entity that issued the initial


             1389      determination with a copy of that determination;
             1390          (d) a request for relief specifying the type and extent of relief requested; and
             1391          (e) a statement of the reasons why the petitioner is entitled to relief.
             1392          (4) If the appeal is based on the denial of access to a protected record, the court shall
             1393      allow the claimant of business confidentiality to provide to the court the reasons for the claim
             1394      of business confidentiality.
             1395          (5) All additional pleadings and proceedings in the district court are governed by the
             1396      Utah Rules of Civil Procedure.
             1397          (6) The district court may review the disputed records. The review shall be in camera.
             1398          (7) The court shall:
             1399          (a) make its decision de novo, but allow introduction of evidence presented to the
             1400      records committee;
             1401          (b) determine all questions of fact and law without a jury; and
             1402          (c) decide the issue at the earliest practical opportunity.
             1403          (8) (a) [The] Except as provided in Section 63G-2-406 , the court may, upon
             1404      consideration and weighing of the various interests and public policies pertinent to the
             1405      classification and disclosure or nondisclosure, order the disclosure of information properly
             1406      classified as private, controlled, or protected if the interest favoring access [outweighs] is
             1407      greater than or equal to the interest favoring restriction of access.
             1408          (b) The court shall consider and, where appropriate, limit the requester's use and
             1409      further disclosure of the record in order to protect privacy interests in the case of private or
             1410      controlled records, business confidentiality interests in the case of records protected under
             1411      Subsections 63G-2-305 (1) and (2), and privacy interests or the public interest in the case of
             1412      other protected records.
             1413          Section 15. Section 63G-2-405 is amended to read:
             1414           63G-2-405. Confidential treatment of records for which no exemption applies.
             1415          (1) A court may, on appeal or in a declaratory or other action, order the confidential
             1416      treatment of records for which no exemption from disclosure applies if:
             1417          (a) there are compelling interests favoring restriction of access to the record; and
             1418          (b) the interests favoring restriction of access clearly [outweigh] are greater than or
             1419      equal to the interests favoring access.


             1420          (2) If a governmental entity requests a court to restrict access to a record under this
             1421      section, the court shall require the governmental entity to pay the reasonable [attorneys']
             1422      attorney fees incurred by the lead party in opposing the governmental entity's request, if:
             1423          (a) the court finds that no statutory or constitutional exemption from disclosure could
             1424      reasonably apply to the record in question; and
             1425          (b) the court denies confidential treatment under this section.
             1426          (3) This section does not apply to records that are specifically required to be public
             1427      under statutory provisions outside of this chapter or under Section 63G-2-301 , except as
             1428      provided in Subsection (4).
             1429          (4) (a) Access to drafts and empirical data in drafts may be limited under this section,
             1430      but the court may consider, in its evaluation of interests favoring restriction of access, only
             1431      those interests that relate to the underlying information, and not to the deliberative nature of the
             1432      record.
             1433          (b) Access to original data in a computer program may be limited under this section,
             1434      but the court may consider, in its evaluation of interests favoring restriction of access, only
             1435      those interests that relate to the underlying information, and not to the status of that data as part
             1436      of a computer program.
             1437          Section 16. Section 63G-2-406 is enacted to read:
             1438          63G-2-406. Evidentiary standards for release of certain enforcement and
             1439      litigation records.
             1440          (1) A record that is classified as protected under Subsection 63G-2-305 (9), (16), (17),
             1441      (22), (23), or (32) may be ordered to be disclosed under the provisions of Subsection
             1442      63G-2-401 (6), 63G-2-403 (11)(b), or 63G-2-404 (8)(a) only if the person or party seeking
             1443      disclosure of the record has established, by a preponderance of the evidence, that the public
             1444      interest favoring access is equal to or greater than the interest favoring restriction of access.
             1445          (2) A record that is classified as protected under Subsection 63G-2-305 (10) may be
             1446      ordered to be disclosed under the provisions of Subsection 63G-2-401 (6), 63G-2-403 (11)(b), or
             1447      63G-2-404 (8) only if the person or party seeking disclosure of the record has established, by
             1448      clear and convincing evidence, that the public interest favoring access is equal to or greater
             1449      than the interest favoring restriction of access.
             1450          Section 17. Section 63G-2-801 is amended to read:


             1451           63G-2-801. Criminal penalties.
             1452          (1) (a) A public employee or other person who has lawful access to any private,
             1453      controlled, or protected record under this chapter, and who intentionally discloses, provides a
             1454      copy of, or improperly uses a private, controlled, or protected record knowing that the
             1455      disclosure or use is prohibited under this chapter, is guilty of a class B misdemeanor.
             1456          (b) It is a defense to prosecution under Subsection (1)(a) that the actor used or released
             1457      private, controlled, or protected information in the reasonable belief that the use or disclosure
             1458      of the information was necessary to expose a violation of law involving government
             1459      corruption, abuse of office, or misappropriation of public funds or property.
             1460          (c) It is a defense to prosecution under Subsection (1)(a) that the record could have
             1461      lawfully been released to the recipient if it had been properly classified.
             1462          (d) It is a defense to prosecution under Subsection (1)(a) that the public employee or
             1463      other person disclosed, provided, or used the record based on a good faith belief that the
             1464      disclosure, provision, or use was in accordance with the law.
             1465          (2) (a) A person who by false pretenses, bribery, or theft, gains access to or obtains a
             1466      copy of any private, controlled, or protected record to which the person is not legally entitled is
             1467      guilty of a class B misdemeanor.
             1468          (b) No person shall be guilty under Subsection (2)(a) who receives the record,
             1469      information, or copy after the fact and without prior knowledge of or participation in the false
             1470      pretenses, bribery, or theft.
             1471          (3) (a) A public employee who intentionally refuses to release a record, the disclosure
             1472      of which the employee knows is required by law [or by final unappealed order from a
             1473      governmental entity, the records committee, or a court], is guilty of a class B misdemeanor.
             1474          (b) It is a defense to prosecution under Subsection (3)(a) that the public employee's
             1475      failure to release the record was based on a good faith belief that the public employee was
             1476      acting in accordance with the requirements of law.
             1477          (c) A public employee who intentionally refuses to release a record, the disclosure of
             1478      which the employee knows is required by a final unappealed order from a government entity,
             1479      the records committee, or a court is guilty of a class B misdemeanor.
             1480          Section 18. Section 78A-4-106 is amended to read:
             1481           78A-4-106. Appellate Mediation Office -- Protected records and information --


             1482      Governmental immunity.
             1483          (1) Unless a more restrictive rule of court is adopted pursuant to Subsection
             1484      63G-2-201 (3)(b), information and records relating to any matter on appeal received or
             1485      generated by the Chief Appellate Mediator or other staff of the Appellate Mediation Office as a
             1486      result of any party's participation or lack of participation in the settlement program shall be
             1487      maintained as protected records pursuant to Subsections 63G-2-305 (16), (17), [(18),] and
             1488      [(33)] (32).
             1489          (2) In addition to the access restrictions on protected records provided in Section
             1490      63G-2-202 , the information and records may not be disclosed to judges, staff, or employees of
             1491      any court of this state.
             1492          (3) The Chief Appellate Mediator may disclose statistical and other demographic
             1493      information as may be necessary and useful to report on the status and to allow supervision and
             1494      oversight of the Appellate Mediation Office.
             1495          (4) When acting as mediators, the Chief Appellate Mediator and other professional
             1496      staff of the Appellate Mediation Office shall be immune from liability pursuant to Title 63G,
             1497      Chapter 7, Governmental Immunity Act of Utah.
             1498          (5) Pursuant to Utah Constitution, Article VIII, Section 4, the Supreme Court may
             1499      exercise overall supervision of the Appellate Mediation Office as part of the appellate process.


[Bill Documents][Bills Directory]