Compendium of Budget Information for the 2012 General Session

Retirement & Independent Entities
Appropriations Subcommittee

Subcommittee Table of Contents

Agency: Human Resource Management

Line Item: Human Resource Management

Function

The mission of DHRM is to develop, implement, and administer a statewide human resource management system that will:

Promote quality government that aids in the effective execution of public policy
Attract and retain quality employees and foster productive and meaningful careers in public service
Develop effective relationships that aid in rendering assistance to agencies in performing their missions and working with customers and stakeholders.

Statutory Authority

The powers and duties of DHRM are established in UCA 67-19-5. The director is given full responsibility and accountability for administration of statewide human resource management.

Responsibilities for the department are identified in UCA 67-19-6, some of which include:

administer a statewide personnel management program that aids efficient execution of public policy, fosters careers, and assists state agencies in performing their missions;
design and administer the state pay plan, classification system, and recruitment and selection system;
ensure human resource practices comply with federal law, state law, and state rules;
adopt rules for personnel management;
maintain a management information system that will provide current information on authorized positions, payroll, and related matters;
help eliminate discrimination in state employment;
advise local governments on effective personnel management when requested;
establish compensation policies and procedures for early voluntary retirement;
conduct research and planning activities to prepare for future human resource needs, improve human resource management, and submit needed policy changes to the governor;
establish statewide training programs.

UCA 67-19-5 allows DHRM to operate an internal service fund and UCA 67-19-6.1 allows the director to establish field offices at state executive branch agencies in consultation and agreement with the agency head.

Intent Language

Under Section 63J-1-603 of the Utah Code the Legislature intends that appropriations provided for the Department of Human Resource Management in Item 45 of Chapter 2 Laws of Utah 2010 not lapse at the close of Fiscal Year 2011. The use of any nonlapsing funds is limited to the following: Information Technology and Consulting Services - $350,000; DHRM Statewide Management Liability Training Program - $243,900.

Performance

An important component of the overall state human resource management is the ratio of state employees to state population. As the state's population has grown rapidly over the past decade, the number of state employees has grown more slowly.

Measure: Ratio of State Population to State Employees.

Goal: Limit the growth of the State workforce to less than 0.8% of the state population.

Methodology: Divide the number of state Full-Time Equivalent (FTE) positions by the total state population.

Measure Type: Outcome.

Note: The chart shows a declining ratio of state employees to state population, thus suggesting increased efficiency of the state workforce.

Funding Detail

The department utilizes funding from the General Fund and Dedicated Credits. Dedicated Credits are collected from training fees. Most of the department funding is used for staff support and IT costs.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$3,317,300	$3,395,800	$3,073,600	$2,963,500	$2,883,500
General Fund, One-time	$50,000	$207,100	($54,300)	$450,000	$0
Dedicated Credits Revenue	$343,200	$263,400	$143,300	$165,400	$400,000
Beginning Nonlapsing	$686,300	$512,800	$506,100	$460,200	$0
Closing Nonlapsing	($512,800)	($506,100)	($460,200)	($508,300)	$0
Lapsing Balance	($176,500)	($243,500)	($299,600)	($217,600)	$0
Total	$3,707,500	$3,629,500	$2,908,900	$3,313,200	$3,283,500

Programs:	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Administration	$853,400	$822,200	$779,800	$1,284,900	$942,600
Policy	$1,270,000	$1,188,400	$751,200	$718,500	$702,600
Classification and Employee Relations	$0	$196,200	$0	$0	$0
Teacher Salary Supplement	$12,700	$0	$104,500	$95,500	$219,200
Statewide Management Liability Training	$353,900	$270,100	$189,200	$161,200	$400,000
Information Technology	$1,217,500	$1,152,600	$1,084,200	$1,053,100	$1,019,100
Total	$3,707,500	$3,629,500	$2,908,900	$3,313,200	$3,283,500

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$1,965,700	$1,977,000	$1,527,600	$1,500,600	$1,476,900
In-state Travel	$3,500	$1,800	$11,700	$1,000	$8,000
Out-of-state Travel	$53,800	$21,100	$10,200	$14,200	$70,000
Current Expense	$482,400	$399,500	$269,900	$804,700	$652,700
DP Current Expense	$1,202,100	$1,230,100	$1,089,500	$1,055,700	$1,075,900
Other Charges/Pass Thru	$0	$0	$0	($63,000)	$0
Total	$3,707,500	$3,629,500	$2,908,900	$3,313,200	$3,283,500

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	28.0	26.0	24.8	25.0	24.0
Actual FTE	23.0	22.5	17.2	16.6	0.0

Subcommittee Table of Contents

Program: Administration

Function

The Administration program oversees the goals, plans, and implementation of policy for the entire department as well as statewide issues. Functions include workforce planning; coordination with the governor's office and Legislature on key issues; public information and dissemination; budget oversight and control; and oversight of classification, compensation, benefits, recruitment and selection, training and development, employee relations, and HR-related liability management, and statewide workforce planning.

Funding Detail

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$980,900	$740,500	$981,800	$920,500	$942,600
General Fund, One-time	$0	$183,100	($127,900)	$450,000	$0
Lapsing Balance	($127,500)	($101,400)	($74,100)	($85,600)	$0
Total	$853,400	$822,200	$779,800	$1,284,900	$942,600

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$680,000	$680,200	$666,800	$677,500	$682,400
In-state Travel	$1,000	$400	$200	$0	$2,200
Out-of-state Travel	$14,300	$5,700	$4,900	$8,700	$15,000
Current Expense	$157,500	$134,500	$104,300	$661,600	$243,000
DP Current Expense	$600	$1,400	$3,600	$100	$0
Other Charges/Pass Thru	$0	$0	$0	($63,000)	$0
Total	$853,400	$822,200	$779,800	$1,284,900	$942,600

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	12.0	10.0	8.5	9.0	8.5
Actual FTE	7.5	7.4	6.8	6.8	0.0

Subcommittee Table of Contents

Program: Policy

Function

In FY 2007 the Department transferred the functions and personnel of the Central Operations program to the Policy program. The Policy program provides oversight and development of the following functions: recruiting; selection; employee development; employee relations, fair employment practices, compensation and benefits, classification, diversity and liability prevention.

The functions performed by this program affect the working life of all state employees in terms of salaries and working conditions.

Funding Detail

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$1,281,700	$1,246,200	$709,000	$739,600	$702,600
General Fund, One-time	$0	$12,000	$74,400	$0	$0
Lapsing Balance	($11,700)	($69,800)	($32,200)	($21,100)	$0
Total	$1,270,000	$1,188,400	$751,200	$718,500	$702,600

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$1,275,000	$1,185,400	$759,500	$728,800	$705,000
In-state Travel	$2,500	$1,000	$1,400	$700	$300
Out-of-state Travel	$2,100	$5,300	$1,500	$1,100	$5,000
Current Expense	$22,900	$26,700	$18,800	$17,900	$22,300
Other Charges/Pass Thru	($32,500)	($30,000)	($30,000)	($30,000)	($30,000)
Total	$1,270,000	$1,188,400	$751,200	$718,500	$702,600

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	16.0	16.0	14.5	14.0	13.5
Actual FTE	15.6	13.1	8.6	8.0	0.0

Subcommittee Table of Contents

Program: Classification and Employee Relations

Function

In FY 2010, funding and operations activities were transferred to the Teacher Salary Supplement program going forward.

Funding Detail

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$0	$235,200	$800	$0	$0
General Fund, One-time	$0	$0	($800)	$0	$0
Lapsing Balance	$0	($39,000)	$0	$0	$0
Total	$0	$196,200	$0	$0	$0

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$0	$111,400	$0	$0	$0
In-state Travel	$0	$100	$0	$0	$0
Current Expense	$0	$1,000	$0	$0	$0
DP Current Expense	$0	$83,700	$0	$0	$0
Total	$0	$196,200	$0	$0	$0

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Actual FTE	0.0	2.0	0.0	0.0	0.0

Subcommittee Table of Contents

Program: Teacher Salary Supplement

Function

The Teacher Salary Supplement program was created in the 2008 General Session to provide bonuses to math and science teachers in the public education system who meet certain criteria specified in the statute. DHRM's role is to administer the program by creating an online application system, verifying teacher eligibility, determining the amount of the bonues to be received, and then working with State Finance to have funding dispersed to applicable local education agencies for disbursement to qualifying teachers.

DHRM is allocated funding to provide for staff time and IT resources. The funding for the bonuses themselves is given to the Division of Finance.

Funding Detail

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$0	$0	$205,000	$206,400	$219,200
General Fund, One-time	$50,000	$0	$0	$0	$0
Lapsing Balance	($37,300)	$0	($100,500)	($110,900)	$0
Total	$12,700	$0	$104,500	$95,500	$219,200

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$10,700	$0	$101,300	$94,300	$89,500
In-state Travel	$0	$0	$100	$0	$500
Current Expense	$2,000	$0	$1,100	$1,200	$73,500
DP Current Expense	$0	$0	$2,000	$0	$55,700
Total	$12,700	$0	$104,500	$95,500	$219,200

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	0.0	0.0	1.8	2.0	2.0
Actual FTE	0.0	0.0	1.8	1.8	0.0

Subcommittee Table of Contents

Program: Statewide Management Liability Training

Function

Statewide Management Liability Training provides opportunities and resources available to agencies across the state to meet workforce needs including:

courses and workshops for supervisors and managers to sharpen knowledge and implement skills in liability reduction, leadership, communication, and workplace processes;
conferences and symposia for managers and human resource professionals to receive current information and data on workplace liability, leadership, and management practices;
customized training at the request of any work unit to build business and management skills in the organization;
business consultation for work unit leaders to advance strategic solutions or examine work unit processes for improvement;
professional coaching for managers and leadership teams to improve operational and behavioral effectiveness;
work units to access speakers or facilitators for leadership, management and liability reduction related topics or processes.

Funding Detail

The program is funded through Dedicated Credit revenue generated by fees for services provided.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Dedicated Credits Revenue	$343,200	$263,400	$143,300	$165,400	$400,000
Beginning Nonlapsing	$261,300	$250,600	$243,900	$198,000	$0
Closing Nonlapsing	($250,600)	($243,900)	($198,000)	($202,200)	$0
Total	$353,900	$270,100	$189,200	$161,200	$400,000

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
In-state Travel	$0	$300	$10,000	$300	$5,000
Out-of-state Travel	$37,400	$4,000	$3,800	$4,400	$50,000
Current Expense	$284,000	$235,800	$145,400	$124,000	$315,000
DP Current Expense	$0	$0	$0	$2,500	$0
Other Charges/Pass Thru	$32,500	$30,000	$30,000	$30,000	$30,000
Total	$353,900	$270,100	$189,200	$161,200	$400,000

Subcommittee Table of Contents

Program: Information Technology

Function

Information Technology provides the automated systems that comprise the enterprise Human Resource Management Information system. This system provides support to all agencies relative to employee recruitment, employment, pay, and all other employee related functions.

Statewide systems supported by DHRM include:

HRE (Human Resource Enterprise)
TRM (Training Records Management)
Employee Gateway
HR Data Warehouse
UJM (Utah Job Match)
UJM Job & Position Analysis
Lifestyle Benefits
UMD (Utah Master Directory)
HREventure Events Management System
Teacher Salary Supplement Program Website
Utah Performance Management
Employee Resource Information Center (ERIC)

The Information Technology program provides the technology support for the department. It provides support for internal DHRM needs as well as other state agencies in processing HR business. This includes processing from recruitment through termination.

The program provides direct access to human resource information to employees. It also provides information to the public and employees through the Web.

Funding Detail

In FY 2007 all five FTE in this program transferred to the new Department of Technology Services; which bills for the services previously performed by this division to DHRM as current expenses.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$1,054,700	$1,173,900	$1,177,000	$1,097,000	$1,019,100
General Fund, One-time	$0	$12,000	$0	$0	$0
Beginning Nonlapsing	$425,000	$262,200	$262,200	$262,200	$0
Closing Nonlapsing	($262,200)	($262,200)	($262,200)	($306,100)	$0
Lapsing Balance	$0	($33,300)	($92,800)	$0	$0
Total	$1,217,500	$1,152,600	$1,084,200	$1,053,100	$1,019,100

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Out-of-state Travel	$0	$6,100	$0	$0	$0
Current Expense	$16,000	$1,500	$300	$0	($1,100)
DP Current Expense	$1,201,500	$1,145,000	$1,083,900	$1,053,100	$1,020,200
Total	$1,217,500	$1,152,600	$1,084,200	$1,053,100	$1,019,100

Subcommittee Table of Contents