Agency: Administrative Services

Line Item: Administrative Rules

Function

The Division of Administrative Rules establishes procedures for administrative rulemaking, records administrative rules, and makes administrative rules available to the public. As a member of the Department of Administrative Services, the division administers the Utah Administrative Rulemaking Act and ensures state agencies comply with filing, publication, and hearing procedures. To accomplish these mandates the division provides training to agency rule writers and administrators, performs individual consultations, publishes a periodic newsletter, and distributes the Rulewriting Manual for Utah. The division also provides regular notices to agencies of rules due for five-year review, rules about to expire, and rules about to lapse.

Statutory Authority

The Utah Administrative Rulemaking Act (UCA 63G-3) outlines the rulemaking process:

• UCA 63G-3-102 defines a 'rule' as an agency's written statement that is explicitly or implicitly required by law, implements or interprets a state or federal mandate, and applies to a class of persons or another agency
• UCA 63G-3-201 requires each agency to maintain a current version of its rules and make it available to the public. Each agency must make rules when agency action authorizes or prohibits an action, provides or prohibits a material benefit, applies to a class of persons or another agency, and is explicitly or implicitly authorized by statute
• UCA 63G-3-202 gives agency rules the effect of law if they are properly established
• UCA 63G-3-301 outlines the proper rulemaking procedure. Subsection (3) requires each agency to develop flexible approaches in its rulemaking that meet the agency needs and involve the people affected by the rules. Subsection (4)(a) requires each agency to file its proposed rule and rule analysis with the Division of Administrative Rules
• The division must publish the rule and rule analysis in its bulletin. The rule analysis must comment on anticipated costs or savings to governments and citizens
• UCA 63G-3-304 allows for emergency rulemaking in extreme cases; these rules are effective for 120 days
• UCA 63G-3-401 creates the Division of Administrative Rules within the Department of Administrative Services
• UCA 63G-3-402 charges the division with the responsibility of regulating the filing, publishing, and hearing of proposed rules. It also requires the division to publish effective rules and proposed rule changes through two primary publications: the Utah Administrative Code and the Utah State Bulletin. All funds appropriated or collected for publishing these publications are made nonlapsing
• UCA 63G-3-501 creates a legislative Administrative Rules Review Committee to exercise continuous oversight of the rulemaking process
• UCA 63G-3-702 requires the division to maintain the official compilation of the Utah Administrative Code and be the repository for administrative rules

The Utah State Bulletin acts as state government's main means of notifying the public of rules being proposed by state agencies as well as the basic tool for soliciting public comment. The Bulletin, issued electronically on the first and fifteenth each month, is Utah's version of the Federal Register. In addition to proposed rules, the Bulletin includes emergency rules, notices of five-year reviews, effective notices, other public notices from state agencies, indexes of effective rules, and executive orders.

The Utah Administrative Code provides a unified source for effective rules with which state government, local entities and citizens are required to comply. The Code is Utah's version of the Code of Federal Regulations. The Code is available electronically over the Internet. Print and CD-ROM versions are available from private source vendors. In addition to effective rules, the printed Code contains research aids such as indexes, tables that correlate statutes and rules, case annotations, and history notes.

Funding Detail

UCA 63G-3-402(5) gives this budget nonlapsing authority.

Dedicated Credits of $57,200 in FY 2005 represent one-time grant money from two foundations for an Alternative Dispute Resolution (ADR) program. The two previous governors issued executive orders assigning ADR to the Department of Administrative Services. The grant money was used to hire a temporary ADR coordinator who did a broad survey of whether such a program had potential to benefit the state. In 2006 the governor transferred this program to the Department of Community and Culture through executive order 2006-10.

The Legislature appropriated $55,000 in FY 2006 from the Risk Management Internal Service Fund to offset rising workload issues within the division and hire a time-limited contract employee to assist with agency training and rules publication.

The 2007 Legislature appropriated $71,500 from Finance Mandated Retirement Benefits program beginning balance to be used for updating the electronic rules filing system. Project delays for this new filing system required the division to close FY 2007 with a nonlapsing balance of $129,900, which it used in FY 2008 to complete the project.