Compendium of Budget Information for the 2009 General Session

Transportation & Environmental Quality
Appropriations Subcommittee
Subcommittee Table of Contents

Agency: Transportation

Line Item: Support Services

Function

Sections within the Support Services Division are responsible for providing overall guidance and support to the department, including providing administrative and secretarial support for the Transportation Commission and the director of the Department.

In addition the following functions are centralized in Support Services: Administrative Services, Comptroller, Internal Auditor, Data Processing, Ports of Entry, Human Resource Management, Procurement Services, Building and Grounds, Risk Management, and Community Relations.

Statutory Authority

The Support Services Division of the Utah Department of Transportation is governed by the Title 72-1-202, 203 and 204 UCA.

Intent Language

    Under terms of Section 63-38-8.1 Utah Code Annotated, Item 219 of Chapter 1 Laws of Utah 2007 is made non-lapsing with the use of any non-lapsing funds limited to the following: Software Development - $200,000

    Under terms of Section 63-38-8.1 Utah Code Annotated, item 160 of Chapter 366 Laws of Utah 2006 is made non-lapsing with the use of any non-lapsing funds limited to the following: Software Development -Transportation Fund - One-time $3,000,000

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
General Fund, One-time $0 $0 $140,000 $5,440,000 $0
Transportation Fund $23,474,600 $24,640,100 $28,758,500 $27,397,900 $27,602,800
Transportation Fund, One-time $277,100 $0 $0 $0 $0
Federal Funds $508,500 $1,300,000 $1,105,700 $2,730,300 $637,600
Trust and Agency Funds $0 $7,300 $0 $0 $0
Transfers - Within Agency $0 ($7,300) $17,200 $0 $0
Beginning Nonlapsing $236,500 $300,000 ($1,189,200) $3,200,000 $0
Closing Nonlapsing ($300,000) $0 ($3,065,200) ($2,627,300) $0
Lapsing Balance $80,000 ($485,800) ($9,900) ($1,742,300) $0
Total
$24,276,700
$25,754,300
$25,757,100
$34,398,600
$28,240,400
 
Programs:
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Administrative Services $1,768,400 $1,945,200 $2,038,900 $7,415,100 $1,727,700
Risk Management $2,288,900 $2,525,300 $428,600 $1,701,200 $2,757,100
Building and Grounds $849,700 $859,900 $858,600 $933,100 $952,800
Human Resources Management $1,008,700 $1,096,500 $1,420,000 $1,676,600 $1,628,600
Procurement $983,000 $1,065,800 $1,093,600 $1,183,100 $1,253,000
Comptroller $2,237,500 $2,361,200 $2,412,500 $2,458,600 $2,593,600
Data Processing $8,733,600 $8,629,300 $9,538,300 $10,162,100 $9,693,000
Internal Auditor $651,000 $658,500 $706,500 $738,600 $792,600
Community Relations $474,700 $478,600 $751,700 $583,600 $590,500
Ports of Entry $5,281,200 $6,134,000 $6,508,400 $7,546,600 $6,251,500
Total
$24,276,700
$25,754,300
$25,757,100
$34,398,600
$28,240,400
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $14,672,600 $15,391,900 $11,150,100 $12,164,400 $12,540,800
In-State Travel $96,600 $120,600 $122,500 $128,700 ($380,800)
Out of State Travel $65,500 $85,200 $74,700 $69,300 $74,700
Current Expense $5,565,100 $6,235,500 $4,961,800 $6,974,400 $6,857,000
DP Current Expense $3,898,400 $3,907,800 $9,504,100 $10,143,800 $8,833,700
DP Capital Outlay $0 $0 $0 $0 $350,000
Capital Outlay $0 $136,200 $3,200 $10,600 $0
Other Charges/Pass Thru ($21,500) ($122,900) ($42,000) $4,907,400 ($35,000)
Transfers $0 $0 ($17,300) $0 $0
Total
$24,276,700
$25,754,300
$25,757,100
$34,398,600
$28,240,400
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 240.5 235.5 170.0 170.0 170.0






Subcommittee Table of Contents

Program: Administrative Services

Function

The Administrative Services program is responsible to give leadership to the various programs in the Department and to interface with the Transportation Commission. The Executive Director is a member of the Governor's Cabinet Council and is responsible for Transportation Department issues throughout the State.

The Department also plans, approves, and delivers a balanced State Transportation Improvement Program which focuses on completing design of all funded highway projects in the year they are scheduled. The Department released all highway projects planned for advertising in FY 2007.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
General Fund, One-time $0 $0 $140,000 $5,440,000 $0
Transportation Fund $1,701,600 $1,932,400 $1,985,200 $2,187,100 $1,727,700
Transportation Fund, One-time $277,100 $0 $0 $0 $0
Transfers - Within Agency ($9,700) $12,800 ($86,300) $0 $0
Lapsing Balance ($200,600) $0 $0 ($212,000) $0
Total
$1,768,400
$1,945,200
$2,038,900
$7,415,100
$1,727,700
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $740,300 $959,200 $971,800 $1,048,900 $1,130,900
In-State Travel $34,200 $40,600 $45,100 $38,200 ($458,200)
Out of State Travel $23,200 $27,700 $26,300 $32,800 $26,300
Current Expense $968,300 $872,100 $990,200 $990,400 $1,028,000
DP Current Expense $2,400 $3,800 $2,300 $4,800 $700
Capital Outlay $0 $41,800 $3,200 $0 $0
Other Charges/Pass Thru $0 $0 $0 $5,300,000 $0
Total
$1,768,400
$1,945,200
$2,038,900
$7,415,100
$1,727,700
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 12.0 9.0 9.0 9.0 9.0






Subcommittee Table of Contents

Program: Risk Management

Function

The Risk Management function is to protect the assets of the Utah Department of Transportation. Those assets are comprised of existing roads, structures, buildings, property, employees and the public goodwill. They also work actively to protect the safety of the contractor's employees doing work for the Department as well as the motoring public. They plan and act to eliminate or mitigate liability exposure and litigation loss from potential lawsuits that arise out of incidents that occur as a result of construction projects and highway maintenance. They work to fairly handle all claims that result from damage to a citizen's property.

Risk Management unit personnel coordinate losses with State Risk Management, the attorney General's office and outside legal counsel. (Authority of Title 63-1-45 of the Utah Code Annotated authorizes the Risk Manager to operate as property and liability insurance source for the Departments throughout the State.)

Additional functions beyond property and liability issues include the Department's Owner's Controlled Insurance Program (OCIP), construction project safety, highway infrastructure damage claims subrogation, worker's compensation management, liability claims management, the claims re-examination board, occupational safety, health, and maintaining the project construction insurance database on all projects.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $2,540,300 $2,571,800 $2,872,200 $2,800,700 $2,757,100
Transfers - Within Agency ($251,400) ($3,600) $0 ($149,300) $0
Beginning Nonlapsing $0 $0 ($1,289,200) $0 $0
Closing Nonlapsing $0 $0 ($1,154,400) $0 $0
Lapsing Balance $0 ($42,900) $0 ($950,200) $0
Total
$2,288,900
$2,525,300
$428,600
$1,701,200
$2,757,100
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $386,600 $374,000 $690,600 $771,000 $462,800
In-State Travel $4,300 $6,400 $7,400 $6,800 $7,400
Out of State Travel $0 $0 $1,500 $0 $1,500
Current Expense $1,897,800 $2,144,800 ($271,100) $913,100 $2,285,200
DP Current Expense $200 $100 $200 $700 $200
Capital Outlay $0 $0 $0 $9,600 $0
Total
$2,288,900
$2,525,300
$428,600
$1,701,200
$2,757,100
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 6.0 6.0 6.0 6.0 6.0






Subcommittee Table of Contents

Program: Building and Grounds

Function

The Building and Grounds Program pays for the operation, repairs, and maintenance of the Calvin L. Rampton Complex (DOT- Public Safety Complex). Payments are made to the Division of Facilities Construction Management and include funds for grounds upkeep, utilities, custodial contracts, refuse pickup contract, and security contracts.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $830,900 $875,900 $858,600 $952,800 $952,800
Transfers - Within Agency $18,800 ($16,000) $0 $0 $0
Lapsing Balance $0 $0 $0 ($19,700) $0
Total
$849,700
$859,900
$858,600
$933,100
$952,800
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Current Expense $849,700 $859,900 $875,900 $933,100 $952,800
Transfers $0 $0 ($17,300) $0 $0
Total
$849,700
$859,900
$858,600
$933,100
$952,800
Subcommittee Table of Contents

Program: Human Resources Management

Function

Implementing action of the 2005 General Session of the Legislature to consolidate all human resource functions has changed the Human Resource Management Program at UDOT.

This budget pays the Department of Human Resource Management fee for the human resource services. In addition, there are currently four FTE's in the training and development of personnel within the Human Resource program at UDOT. These positions have responsibility for NEO and leadership training within the Department. In addition, they are responsible for the recruitment and training of entry-level engineers. They also have responsibility for the TRAC program. This program takes engineering principles into the high schools in order to encourage more students to choose engineering as a profession.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $1,080,700 $1,125,900 $1,521,500 $1,537,800 $1,628,600
Transfers - Within Agency ($11,000) $0 ($101,500) $138,800 $0
Lapsing Balance ($61,000) ($29,400) $0 $0 $0
Total
$1,008,700
$1,096,500
$1,420,000
$1,676,600
$1,628,600
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $707,900 $747,500 $264,300 $277,000 $288,000
In-State Travel $2,200 $1,600 $700 $1,500 $700
Out of State Travel $1,600 $2,400 $900 $2,400 $900
Current Expense $296,100 $331,500 $1,153,900 $1,395,000 $1,338,800
DP Current Expense $900 $13,500 $200 $700 $200
Total
$1,008,700
$1,096,500
$1,420,000
$1,676,600
$1,628,600
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 11.5 11.5 4.0 4.0 4.0






Subcommittee Table of Contents

Program: Procurement

Function

Within the guidelines of the State Of Utah purchasing statutes and under the delegated purchasing authority from the Utah State Director of Purchasing, the Procurement Section of UDOT provides acquisition consultation, purchasing and contract administration, inventory control, warehousing and product distribution on a broad and diverse variety of goods and services which meet the expanding needs of the Department of Transportation throughout the state.

Future plans are to continue to update, automate and enhance the purchasing, contracting and warehousing activities to increase the effectiveness and efficiency of the Procurement Section.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $976,400 $1,066,300 $1,146,600 $1,210,100 $1,253,000
Transfers - Within Agency $6,600 ($500) ($43,100) $0 $0
Lapsing Balance $0 $0 ($9,900) ($27,000) $0
Total
$983,000
$1,065,800
$1,093,600
$1,183,100
$1,253,000
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $925,900 $999,100 $1,005,900 $1,127,300 $1,181,500
In-State Travel $500 $1,400 $100 $2,100 $100
Out of State Travel $1,300 $4,100 $1,000 $0 $1,000
Current Expense $38,500 $59,600 $51,400 $49,900 $69,200
DP Current Expense $900 $1,600 $35,200 $3,800 $1,200
Other Charges/Pass Thru $15,900 $0 $0 $0 $0
Total
$983,000
$1,065,800
$1,093,600
$1,183,100
$1,253,000
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 17.0 17.0 17.0 17.0 17.0






Subcommittee Table of Contents

Program: Comptroller

Function

The Comptroller's Office in the Department of Transportation performs the fiscal accounting, budgeting, and billing functions of the Department. This office is responsible for preparing long-range financial plans, work programs, and budgets, as well as being responsible for developing useful work standards for cost evaluations. The Comptroller's Office provides management with financial statistics and fiscal reports.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $2,459,400 $2,543,700 $2,399,400 $2,508,400 $2,593,600
Transfers - Within Agency $0 $0 $13,100 $0 $0
Lapsing Balance ($221,900) ($182,500) $0 ($49,800) $0
Total
$2,237,500
$2,361,200
$2,412,500
$2,458,600
$2,593,600
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $1,933,700 $1,953,700 $2,001,500 $2,169,000 $2,257,700
In-State Travel $2,200 $2,000 $1,500 $1,600 $1,500
Out of State Travel $2,700 $1,100 $5,000 $4,100 $5,000
Current Expense $297,300 $282,700 $284,000 $280,300 $328,900
DP Current Expense $1,600 $27,300 $120,500 $3,600 $500
Capital Outlay $0 $94,400 $0 $0 $0
Total
$2,237,500
$2,361,200
$2,412,500
$2,458,600
$2,593,600
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 32.0 30.0 28.0 28.0 28.0






Subcommittee Table of Contents

Program: Data Processing

Function

Due to House Bill 109 enacted during the 2005 General Session, the functions of the Data Processing Program (Information Systems Services (ISS)) at UDOT has changed. Three FTE's remain with the Department. These personnel have an understanding of both IT and UDOT business processes and they are responsible for insuring that the Information Systems needs of the Department are still being met. The funding to pay DTS for services provided to UDOT is in this program.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $8,182,800 $8,462,700 $11,349,100 $9,424,600 $9,693,000
Transfers - Within Agency $50,800 $0 $0 $0 $0
Beginning Nonlapsing $236,500 $300,000 $100,000 $3,200,000 $0
Closing Nonlapsing ($300,000) $0 ($1,910,800) ($2,427,300) $0
Lapsing Balance $563,500 ($133,400) $0 ($35,200) $0
Total
$8,733,600
$8,629,300
$9,538,300
$10,162,100
$9,693,000
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $4,831,400 $4,935,000 $341,000 $383,400 $415,400
In-State Travel $5,000 $600 $0 $0 $0
Out of State Travel $11,100 $27,200 $700 $0 $700
Current Expense $198,700 $166,800 $112,200 $102,700 $112,000
DP Current Expense $3,687,400 $3,594,100 $9,084,400 $9,897,500 $8,814,900
DP Capital Outlay $0 $0 $0 $0 $350,000
Capital Outlay $0 $0 $0 $1,000 $0
Other Charges/Pass Thru $0 ($94,400) $0 ($222,500) $0
Total
$8,733,600
$8,629,300
$9,538,300
$10,162,100
$9,693,000
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 59.0 59.0 3.0 3.0 3.0






Subcommittee Table of Contents

Program: Internal Auditor

Function

This program of the Department of Transportation an internal and external function. The internal function evaluates the needs, adequacy and effectiveness of managerial systems and controls pertaining to financial, accounting, and business activities. They review the handling of Department receipts and funds to see that they are properly protected by accurate and efficient accounting controls, and that expenditures have been made in conformance with law and good business practice. The external function reviews to ascertain whether or not statutory or departmental requirements are being followed relating to Consultant Engineering and Utility Relocations.

The Office of Internal Auditor provides resources and pays for the department wide federal ‘Single Audit'. This audit is required to comply with regulations governing the receipt of federal-aid highway funds.

The Office of Internal Auditor successfully completed a Peer Review conducted by AASHTO, Audit Subcommittee during 2008. This means that they are in compliance with General Accounting Office's Governmental Auditing Standards (2007 Revision).

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $536,900 $559,100 $593,900 $620,200 $639,600
Federal Funds $104,500 $92,100 $105,700 $148,200 $153,000
Trust and Agency Funds $0 $7,300 $0 $0 $0
Transfers - Within Agency $9,600 $0 $6,900 $0 $0
Lapsing Balance $0 $0 $0 ($29,800) $0
Total
$651,000
$658,500
$706,500
$738,600
$792,600
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $542,800 $545,900 $613,200 $624,000 $656,400
In-State Travel $800 $500 $200 $1,200 $200
Out of State Travel $1,700 $1,900 $4,000 $7,000 $4,000
Current Expense $105,700 $110,100 $88,300 $106,400 $131,400
DP Current Expense $0 $100 $800 $0 $600
Total
$651,000
$658,500
$706,500
$738,600
$792,600
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 7.0 7.0 7.0 7.0 7.0






Subcommittee Table of Contents

Program: Community Relations

Function

The Office of Community Relations is responsible for representing the Department of Transportation to the public. They are involved in distribution of all information regarding the Department's plans for construction and maintenance of the State Highway System.

The objective of the Office is to maintain a favorable rapport with the general public by maintaining a quality public information program and by aggressively pursuing early public involvement in Department programs and projects. This office is also responsible for publishing the Official State Highway map.

The Division is also responsible for maintaining the content and design of the Department's Internet site. Increasingly, the public is relying on the Department's Web site as the primary source for information concerning construction projects and environmental studies. Recently the Division allocated full time employee to concentrate solely on the Web site. As a result, the Web site was recently awarded with a 'Best of State' award; the Department was the only state agency to receive such recognition.

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $512,700 $520,000 $718,000 $573,100 $585,700
Federal Funds $0 $0 $0 $0 $4,800
Transfers - Within Agency ($38,000) $0 $33,700 $10,500 $0
Lapsing Balance $0 ($41,400) $0 $0 $0
Total
$474,700
$478,600
$751,700
$583,600
$590,500
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $356,200 $365,600 $446,700 $497,400 $465,700
In-State Travel $1,300 $1,400 $2,700 $2,100 $2,700
Out of State Travel $1,900 $2,400 $1,300 $3,600 $1,300
Current Expense $114,600 $59,100 $264,100 $79,200 $119,900
DP Current Expense $700 $30,400 $36,900 $1,300 $900
Other Charges/Pass Thru $0 $19,700 $0 $0 $0
Total
$474,700
$478,600
$751,700
$583,600
$590,500
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 6.0 6.0 6.0 6.0 6.0






Subcommittee Table of Contents

Program: Ports of Entry

Function

The Motor Carrier Division's mission is (1) to protect and preserve Utah's highway infrastructure, (2) enhance safety (relative to commercial vehicles), and (3) facilitate commerce. This threefold mission is accomplished by ports of entry operations, carrier-based compliance reviews and vehicle/driver inspections.

Nine port of entry facilities are located throughout the state, five on interstates with entry and exit surveillance and four on intrastate primary arteries. These operations are used to monitor interstate and intrastate commercial vehicle traffic. At the ports of entry, trucks are checked for weight, proper registration or security credentials and driver/vehicle safety requirements.

In an effort to better facilitate commerce and streamline the ports of entry clearing processes, all interstate locations are equipped with automatic vehicle identification and weigh-in-motions technologies. This equipment allows pre-qualified carriers to be screened and weighed while still on the mainline. This saves significant amounts of time and minimizes traffic congestion and delays at the port facilities.

Safety investigators conduct compliance reviews at motor carrier's primary place of business. These reviews consist of a thorough review of a carrier's maintenance practices, driver files, drug and alcohol testing procedures, and overall safety fitness. These reviews are very effective educational tools, and when necessary serve as the basis for civil penalties and departmental actions (i.e., cease and desist orders, probation, permit revocation, etc).

Statutory Authority

UCA 72-9

Funding Detail

Sources of Finance
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Transportation Fund $4,652,900 $4,982,300 $5,314,000 $5,583,100 $5,771,700
Federal Funds $404,000 $1,207,900 $1,000,000 $2,582,100 $479,800
Transfers - Within Agency $224,300 $0 $194,400 $0 $0
Closing Nonlapsing $0 $0 $0 ($200,000) $0
Lapsing Balance $0 ($56,200) $0 ($418,600) $0
Total
$5,281,200
$6,134,000
$6,508,400
$7,546,600
$6,251,500
 
Categories of Expenditure
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Personal Services $4,247,800 $4,511,900 $4,815,100 $5,266,400 $5,682,400
In-State Travel $46,100 $66,100 $64,800 $75,200 $64,800
Out of State Travel $22,000 $18,400 $34,000 $19,400 $34,000
Current Expense $798,400 $1,348,900 $1,412,900 $2,124,300 $490,800
DP Current Expense $204,300 $236,900 $223,600 $231,400 $14,500
Other Charges/Pass Thru ($37,400) ($48,200) ($42,000) ($170,100) ($35,000)
Total
$5,281,200
$6,134,000
$6,508,400
$7,546,600
$6,251,500
 
Other Indicators
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Approp
Budgeted FTE 90.0 90.0 90.0 90.0 90.0






Subcommittee Table of Contents