Agency: Administrative Services Line Item: Purchasing Function In 1997 the Legislature reorganized the Department of Administrative Services, merging Central Copying, Central Mail, and Central Stores into the Division of Purchasing. The new division became the Division of Purchasing and General Services. The procurement function that enables other agencies to contract for goods and services remains an appropriated function. Other programs operate as Internal Service Funds (ISF) and are budgeted separately in the ISF section of the budget. The division provides a centralized purchasing function for all state agencies. Purchasing manages hundreds of statewide contracts that are used by state agencies, education, and local governments. Furthermore, the division oversees agency contracts and procurement processes that value more than a billion dollars annually. Statutory Authority The Utah Procurement Code (UCA 63G-6-204) requires the chief procurement officer to: - Procure or supervise procurement of all supplies, services, and construction needed by the state
- Exercise supervision and control over all inventories or supplies belonging to the state
- Establish and maintain programs for the inspection, testing, and acceptance of supplies, services, and construction
- Prepare statistical data concerning the procurement and usage of all supplies, services, and construction
- Approve new information technology contracts only after the chief information officer has submitted a written needs analysis
Intent Language Under terms of UCA 63J-1-402(3), the Legislature intends not to lapse up to $45,500 as provided by Item 46, Chapter 2, or Item 33, Chapter 392, Laws of Utah 2008. Expenditure of these funds is limited to system support - $4,000; computer and/or office equipment - $13,000; and electronic bidding services and support for privatization activities - $28,500. Funding Detail Dedicated Credits are generated by contract management cost reimbursements. The division participates in and manages several multi-state contracts for the Western States Contracting Alliance (WSCA) - a contracting alliance of fifteen western states. Utah has the lead on data communications, small package delivery, and other types of contracts. | Sources of Finance | 2006
Actual | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Approp | | General Fund | $1,417,900 | $1,536,700 | $1,627,000 | $1,542,700 | $1,427,400 | | General Fund, One-time | $0 | ($900) | $0 | $17,500 | $0 | | Dedicated Credits Revenue | $24,900 | $84,600 | $105,100 | $104,200 | $146,100 | | Beginning Nonlapsing | $83,600 | $34,200 | $47,600 | $45,500 | $0 | | Closing Nonlapsing | ($34,200) | ($47,600) | ($45,500) | ($45,500) | $0 | | Lapsing Balance | $0 | $0 | $0 | ($14,700) | $0 | | Total | $1,492,200 | $1,607,000 | $1,734,200 | $1,649,700 | $1,573,500 |
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| | Programs: | 2006
Actual | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Approp | | Purchasing and General Services | $1,492,200 | $1,607,000 | $1,734,200 | $1,649,700 | $1,573,500 | | Total | $1,492,200 | $1,607,000 | $1,734,200 | $1,649,700 | $1,573,500 |
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| | Categories of Expenditure | 2006
Actual | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Approp | | Personnel Services | $1,386,900 | $1,467,500 | $1,579,200 | $1,493,400 | $1,441,400 | | In-state Travel | $1,700 | $1,200 | $1,400 | $2,400 | $1,400 | | Out-of-state Travel | $4,500 | $5,300 | $3,000 | $11,300 | $3,000 | | Current Expense | $80,100 | $56,900 | $80,500 | $80,600 | $54,800 | | DP Current Expense | $19,000 | $76,100 | $70,100 | $62,000 | $72,900 | | Total | $1,492,200 | $1,607,000 | $1,734,200 | $1,649,700 | $1,573,500 |
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| | Other Indicators | 2006
Actual | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Approp | | Budgeted FTE | 21.5 | 21.5 | 21.5 | 22.0 | 20.0 | | Actual FTE | 22.2 | 20.5 | 20.9 | 18.6 | 0.0 |
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Subcommittee Table of Contents |