Agency: Human Resource Management

Line Item: Human Resource Management

Function

The mission of DHRM is to develop, implement, and administer a statewide human resource management system that will:

• Promote quality government that aids in the effective execution of public policy
• Attract and retain quality employees and foster productive and meaningful careers in public service
• Develop effective relationships that aid in rendering assistance to agencies in performing their missions and working with customers and stakeholders.

During the 2006 General Session the Legislature passed House Bill 269, "Human Resource Management Amendments," consolidating the state's human resource services and employees under DHRM and allowing DHRM to operate an internal service fund.

Statutory Authority

The powers and duties of DHRM are established in UCA 67-19-5. The director is given full responsibility and accountability for administration of statewide human resource management.

Responsibilities for the department are identified in UCA 67-19-6, some of which include:

• Administer a statewide personnel management program that aids efficient execution of public policy, fosters careers, and assists state agencies in performing their missions
• Design and administer the state pay plan, classification system, and recruitment and selection system
• Ensure human resource practices comply with federal law, state law, and state rules
• Adopt rules for personnel management
• Maintain a management information system that will provide current information on authorized positions, payroll, and related matters
• Help eliminate discrimination in state employment
• Advise local governments on effective personnel management when requested
• Establish compensation policies and procedures for early voluntary retirement
• Conduct research and planning activities to prepare for future human resource needs, improve human resource management, and submit needed policy changes to the governor
• Establish statewide training programs

UCA 67-19-6.1 allows the director to establish field offices at state executive branch agencies in consultation and agreement with the agency head.

Intent Language

Under terms of UCA 63J-1-402(3), the Legislature intends not to lapse Item 52, Chapter 2, and Item 38, Chapter 392, Laws of Utah 2008. Expenditure of these funds is limited to: Information Technology projects and consulting services - $262,200; and employee training and development programs funded with dedicated credit revenue - $250,600.

Funding Detail

The department utilizes funding from the General Fund and Dedicated Credits. Dedicated Credits are collected from training fees. Most of the department funding is used for staff support and IT costs.

Program: Administration

Function

The Administration program oversees the goals, plans, and implementation of policy for the entire department as well as statewide issues. Functions include workforce planning for the department; coordination with the governor's office and Legislature on key issues; public information and dissemination; budget oversight and control; and oversight of classification, compensation, benefits, recruitment and selection, training and development, employee relations, and HR-related liability management, and statewide workforce planning.

Funding Detail

Program: Policy

Function

In FY 2007 the Department transferred the functions and personnel of the Central Operations program to the Policy program. These functions include recruiting; selection; employee development; and training on employee relations, fair employment practices, compensation and benefits, classification, diversity and liability prevention.

The functions performed by this program affect the working life of all state employees in terms of salaries and working conditions.

Funding Detail

Program: Classification and Employee Relations

Function

Previous to FY 2007 the Central Operations program was responsible for the recruiting, selection, employee development, and training functions of the state including training and technical support on employee relations, fair employment practices, diversity and liability prevention, including sexual harassment prevention training and drug testing. In FY 2007 the Department transferred those functions and personnel to the Classification and Employee Relations program.

Funding Detail

Program: Teacher Salary Supplement

Function

The Flex Benefits program was adopted by the state under federal legislation to authorize employees to deduct a portion of their biweekly paycheck to establish a pool of money which can be used to pay for out-of-pocket day care, medical, and dental expenses. This money is deducted on a pre-tax basis and is free from FICA taxes and other employment taxes. Therefore it provides a savings to both the state and the employees who elect to use the program.

In the past, DHRM collected the money from payroll withholdings, passed it through to PEHP, and processed employee claims. Now, however, the Division of Finance is remitting the funds directly to PEHP and PEHP processes claims. DHRM therefore discontinued this program.

Funding Detail

Dedicated Credits have not been collected since FY 2004.

Program: Management Training and Development

Function

Human Resource Management Training and Development provides opportunities and resources available to agencies across the state to meet workforce needs including:

• Courses and workshops for supervisors and managers to sharpen knowledge and implement skills in leadership, communication, liability reduction, and workplace processes
• Conferences and symposia for managers and human resource professionals to receive current information and data on workplace liability, leadership, and management practices
• Customized training at the request of any work unit to build business and management skills in the organization
• Business consultation for work unit leaders to advance strategic solutions or examine work unit processes for improvement
• Professional coaching for managers and leadership teams to improve operational and behavioral effectiveness
• Business meeting and retreat services for work units to access speakers or facilitators for leadership and management related topics or processes

Funding Detail

The program is funded through Dedicated Credit revenue generated by fees for services provided.

Program: Information Technology

Function

Information Technology is used to provide the automated systems that comprise the enterprise Human Resource Management Information system. This system provides support to all agencies relative to employee recruitment, employment, pay, and all other employee related functions.

Statewide systems supported by DHRM include:

• HRE (Human Resource Enterprise)
• TRM (Training Records Management)
• Employee Gateway
• HR Data Warehouse
• UJM (Utah Job Match)
• UJM Job & Position Analysis
• Lifestyle Benefits
• UMD (Utah Master Directory)
• HREventure Events Management System
• Teacher Salary Supplement Program Website
• Utah Performance Management

The Information Technology program provides the technology support for the department. It provides support for internal DHRM needs as well as other state agencies in processing HR business. This includes processing from recruitment through termination.

The program provides direct access to human resource information to employees. It also provides information to the public and employees through the Web.

Funding Detail

In FY 2007 all FTE in this program transferred to the new Department of Technology Services; which bill for the services previously performed by this division to DHRM as current expenses.