Agency: Community and Culture Line Item: Administration Function The Administration Program is responsible for helping Department divisions by providing professional support and administrative services. Administration includes: governance, finance, budgeting, research, planning, auditing, and communication functions. Intent Language Under Section 63J-1-402 of the Utah Code, the Legislature intends that any remaining amount of the $500,000 ongoing General Funds provided by the Laws of Utah 2008 Chapter 2, State Agency and Higher Education Base Budget Appropriations, Item 80, for the Department of Community and Culture - Administration line item for digitization not lapse at the close of Fiscal Year 2009.Under Section 63J-1-402 of the Utah Code, the Legislature intends that any remaining amount of the $500,000 ongoing and $1,000,000 one-time General Funds provided by the Laws of Utah 2008 Chapter 392, New Fiscal Year Supplemental Appropriations Act, Item 58, for the Department of Community and Culture - Administration line item for digitization not lapse at the close of Fiscal Year 2009. Under Section 63J-1-402 of the Utah Code, the Legislature intends that any remaining amount of the $745,100 ongoing General Funds provided by the Laws of Utah 2008 Chapter 2, State Agency and Higher Education Base Budget Appropriations, Item 80, for the Department of Community and Culture - Administration - Information Technology line item not lapse at the close of Fiscal Year 2009. Funding Detail Operational funding for the Administration Program is appropriated from the General Fund. Sources of Finance | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | General Fund | $2,261,800 | $2,218,700 | $2,776,300 | $3,588,900 | $3,325,700 | General Fund, One-time | ($151,600) | ($654,800) | $1,300,000 | $1,031,200 | $0 | Beginning Nonlapsing | $1,017,000 | $933,300 | $372,900 | $1,761,000 | $0 | Closing Nonlapsing | ($933,300) | ($373,000) | ($1,760,500) | ($2,048,800) | $0 | Lapsing Balance | $0 | $0 | $0 | ($105,600) | $0 | Total | $2,193,900 | $2,124,200 | $2,688,700 | $4,226,700 | $3,325,700 |
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  | Programs: | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Executive Director's Office | $815,600 | $695,100 | $707,800 | $746,800 | $685,400 | Information Technology | $633,700 | $652,400 | $779,800 | $1,024,000 | $1,253,600 | Administrative Services | $744,600 | $776,700 | $1,201,100 | $2,455,900 | $1,386,700 | Total | $2,193,900 | $2,124,200 | $2,688,700 | $4,226,700 | $3,325,700 |
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  | Categories of Expenditure | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Personnel Services | $1,217,000 | $693,400 | $767,500 | $769,000 | $698,500 | In-state Travel | $4,500 | $3,400 | $5,000 | $2,600 | $2,800 | Out-of-state Travel | $2,600 | $900 | $1,900 | $0 | $1,300 | Current Expense | $428,000 | $753,100 | $922,100 | $1,596,500 | $936,100 | DP Current Expense | $171,000 | $673,400 | $992,200 | $1,858,600 | $1,687,000 | Other Charges/Pass Thru | $370,800 | $0 | $0 | $0 | $0 | Total | $2,193,900 | $2,124,200 | $2,688,700 | $4,226,700 | $3,325,700 |
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  | Other Indicators | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Budgeted FTE | 22.0 | 7.0 | 9.0 | 9.0 | 8.5 | Vehicles | 10 | 10 | 10 | 10 | 10 |
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| Subcommittee Table of ContentsProgram: Executive Director's Office Function The Executive Director and his staff lead and coordinate the Department's work with the Governor and other state agencies. The Executive Section coordinates the efforts of the various divisions of the Department in communicating established goals. The Internal Auditor, who works directly for the Executive Director, is also part of this section. The Internal Auditor ensures effectiveness of controls and reliability of data. The Auditor also evaluates department adherence to plans, policies, procedures and laws, and coordinates with outside auditors conducting audits of department agencies. Responsibility for the Administration program is divided between the Executive Director and the Deputy Director. They are responsible for governance, policy, communications, operations, strategic planning, enterprise project oversight, and administration. Funding Detail A five year history of program funding is presented in the following table. Sources of Finance | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | General Fund | $400,500 | $684,700 | $700,700 | $745,400 | $685,400 | General Fund, One-time | $90,000 | ($656,900) | $0 | $0 | $0 | Beginning Nonlapsing | $1,017,000 | $691,900 | $24,500 | $17,700 | $0 | Closing Nonlapsing | ($691,900) | ($24,600) | ($17,400) | $0 | $0 | Lapsing Balance | $0 | $0 | $0 | ($16,300) | $0 | Total | $815,600 | $695,100 | $707,800 | $746,800 | $685,400 |
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  | Categories of Expenditure | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Personnel Services | $389,900 | $458,500 | $502,200 | $532,700 | $445,700 | In-state Travel | $1,700 | $3,100 | $3,800 | $2,200 | $1,800 | Out-of-state Travel | $2,500 | $900 | $500 | $0 | $500 | Current Expense | $44,100 | $224,800 | $194,500 | $210,000 | $230,600 | DP Current Expense | $6,600 | $7,800 | $6,800 | $1,900 | $6,800 | Other Charges/Pass Thru | $370,800 | $0 | $0 | $0 | $0 | Total | $815,600 | $695,100 | $707,800 | $746,800 | $685,400 |
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  | Other Indicators | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Budgeted FTE | 5.0 | 5.0 | 7.0 | 7.0 | 6.5 |
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| Subcommittee Table of ContentsProgram: Information Technology Function The Information Technology section, now part of the Department of Technology Services, is responsible for information technology systems and programs within the Department. The section is divided into two functions, operations and e-solutions. Resources provided include: network services; application development and delivery; internet and web services; and customer desk top support. Responsibilities include: maintenance and support of all computer room backend services, LAN and WAN connectivity; web services and delivery; database support and maintenance; application development; and support and email services. During the 2007 General Session funding was provided to begin a department-wide digitization effort in FY 2008. The Department has developed a multi-year plan to digitize a prioritized list of collections, documents, grant management databases and enterprise-level data optimization to make resources available to the public in a more efficient and accessible manner. Funding Detail Funding for Information Technology is appropriated from the General Fund. Funds are used to support DTS staff and data processing costs. Sources of Finance | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | General Fund | $879,100 | $723,300 | $754,100 | $1,441,400 | $1,253,600 | General Fund, One-time | ($193,700) | $3,300 | $0 | $1,031,200 | $0 | Beginning Nonlapsing | $0 | $51,700 | $125,900 | $100,200 | $0 | Closing Nonlapsing | ($51,700) | ($125,900) | ($100,200) | ($1,548,800) | $0 | Total | $633,700 | $652,400 | $779,800 | $1,024,000 | $1,253,600 |
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  | Categories of Expenditure | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Personnel Services | $458,000 | $0 | $0 | $0 | $0 | In-state Travel | $1,300 | $0 | $0 | $0 | $0 | Current Expense | $28,100 | $16,400 | $14,600 | $3,800 | $10,100 | DP Current Expense | $146,300 | $636,000 | $765,200 | $1,020,200 | $1,243,500 | Total | $633,700 | $652,400 | $779,800 | $1,024,000 | $1,253,600 |
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  | Other Indicators | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Budgeted FTE | 9.0 | 0.0 | 0.0 | 0.0 | 0.0 |
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| Subcommittee Table of ContentsProgram: Administrative Services Function Administrative Services coordinates and facilitates the business functions of the Department. The Administrative team provides the Department's public relations, budgeting, accounting, and planning services. The Chief Financial Officer is responsible for all budgeting and accounting for the Department. The DCC Public Information Officer provides the public relations function for the Department by working closely with the Governor's Office and division directors to ensure the Department maximizes media opportunities. Funding Detail A five year history of Administrative Service funding is presented in the following table. Funding is used mainly for staff costs and current expense. Sources of Finance | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | General Fund | $982,200 | $810,700 | $1,321,500 | $1,402,100 | $1,386,700 | General Fund, One-time | ($47,900) | ($1,200) | $1,300,000 | $0 | $0 | Beginning Nonlapsing | $0 | $189,700 | $222,500 | $1,643,100 | $0 | Closing Nonlapsing | ($189,700) | ($222,500) | ($1,642,900) | ($500,000) | $0 | Lapsing Balance | $0 | $0 | $0 | ($89,300) | $0 | Total | $744,600 | $776,700 | $1,201,100 | $2,455,900 | $1,386,700 |
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  | Categories of Expenditure | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Personnel Services | $369,100 | $234,900 | $265,300 | $236,300 | $252,800 | In-state Travel | $1,500 | $300 | $1,200 | $400 | $1,000 | Out-of-state Travel | $100 | $0 | $1,400 | $0 | $800 | Current Expense | $355,800 | $511,900 | $713,000 | $1,382,700 | $695,400 | DP Current Expense | $18,100 | $29,600 | $220,200 | $836,500 | $436,700 | Total | $744,600 | $776,700 | $1,201,100 | $2,455,900 | $1,386,700 |
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  | Other Indicators | 2006 Actual | 2007 Actual | 2008 Actual | 2009 Actual | 2010 Approp | Budgeted FTE | 8.0 | 2.0 | 2.0 | 2.0 | 2.0 | Vehicles | 10 | 10 | 10 | 10 | 10 |
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