Compendium of Budget Information for the 2010 General Session

Economic Development and Revenue
Appropriations Subcommittee

Function

The Administration Program is responsible for helping Department divisions by providing professional support and administrative services. Administration includes: governance, finance, budgeting, research, planning, auditing, and communication functions.

Intent Language

Under Section 63J-1-402 of the Utah Code, the Legislature intends that any remaining amount of the $500,000 ongoing General Funds provided by the Laws of Utah 2008 Chapter 2, State Agency and Higher Education Base Budget Appropriations, Item 80, for the Department of Community and Culture - Administration line item for digitization not lapse at the close of Fiscal Year 2009.
Under Section 63J-1-402 of the Utah Code, the Legislature intends that any remaining amount of the $500,000 ongoing and $1,000,000 one-time General Funds provided by the Laws of Utah 2008 Chapter 392, New Fiscal Year Supplemental Appropriations Act, Item 58, for the Department of Community and Culture - Administration line item for digitization not lapse at the close of Fiscal Year 2009.

Under Section 63J-1-402 of the Utah Code, the Legislature intends that any remaining amount of the $745,100 ongoing General Funds provided by the Laws of Utah 2008 Chapter 2, State Agency and Higher Education Base Budget Appropriations, Item 80, for the Department of Community and Culture - Administration - Information Technology line item not lapse at the close of Fiscal Year 2009.

Funding Detail

Operational funding for the Administration Program is appropriated from the General Fund.

Sources of Finance	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
General Fund	$2,261,800	$2,218,700	$2,776,300	$3,588,900	$3,325,700
General Fund, One-time	($151,600)	($654,800)	$1,300,000	$1,031,200	$0
Beginning Nonlapsing	$1,017,000	$933,300	$372,900	$1,761,000	$0
Closing Nonlapsing	($933,300)	($373,000)	($1,760,500)	($2,048,800)	$0
Lapsing Balance	$0	$0	$0	($105,600)	$0
Total	$2,193,900	$2,124,200	$2,688,700	$4,226,700	$3,325,700

Programs:	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Executive Director's Office	$815,600	$695,100	$707,800	$746,800	$685,400
Information Technology	$633,700	$652,400	$779,800	$1,024,000	$1,253,600
Administrative Services	$744,600	$776,700	$1,201,100	$2,455,900	$1,386,700
Total	$2,193,900	$2,124,200	$2,688,700	$4,226,700	$3,325,700

Categories of Expenditure	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Personnel Services	$1,217,000	$693,400	$767,500	$769,000	$698,500
In-state Travel	$4,500	$3,400	$5,000	$2,600	$2,800
Out-of-state Travel	$2,600	$900	$1,900	$0	$1,300
Current Expense	$428,000	$753,100	$922,100	$1,596,500	$936,100
DP Current Expense	$171,000	$673,400	$992,200	$1,858,600	$1,687,000
Other Charges/Pass Thru	$370,800	$0	$0	$0	$0
Total	$2,193,900	$2,124,200	$2,688,700	$4,226,700	$3,325,700

Other Indicators	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Budgeted FTE	22.0	7.0	9.0	9.0	8.5
Vehicles	10	10	10	10	10

Subcommittee Table of Contents

Program: Executive Director's Office

Function

The Executive Director and his staff lead and coordinate the Department's work with the Governor and other state agencies. The Executive Section coordinates the efforts of the various divisions of the Department in communicating established goals.

The Internal Auditor, who works directly for the Executive Director, is also part of this section. The Internal Auditor ensures effectiveness of controls and reliability of data. The Auditor also evaluates department adherence to plans, policies, procedures and laws, and coordinates with outside auditors conducting audits of department agencies.

Responsibility for the Administration program is divided between the Executive Director and the Deputy Director. They are responsible for governance, policy, communications, operations, strategic planning, enterprise project oversight, and administration.

Funding Detail

A five year history of program funding is presented in the following table.

Sources of Finance	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
General Fund	$400,500	$684,700	$700,700	$745,400	$685,400
General Fund, One-time	$90,000	($656,900)	$0	$0	$0
Beginning Nonlapsing	$1,017,000	$691,900	$24,500	$17,700	$0
Closing Nonlapsing	($691,900)	($24,600)	($17,400)	$0	$0
Lapsing Balance	$0	$0	$0	($16,300)	$0
Total	$815,600	$695,100	$707,800	$746,800	$685,400

Categories of Expenditure	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Personnel Services	$389,900	$458,500	$502,200	$532,700	$445,700
In-state Travel	$1,700	$3,100	$3,800	$2,200	$1,800
Out-of-state Travel	$2,500	$900	$500	$0	$500
Current Expense	$44,100	$224,800	$194,500	$210,000	$230,600
DP Current Expense	$6,600	$7,800	$6,800	$1,900	$6,800
Other Charges/Pass Thru	$370,800	$0	$0	$0	$0
Total	$815,600	$695,100	$707,800	$746,800	$685,400

Other Indicators	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Budgeted FTE	5.0	5.0	7.0	7.0	6.5

Subcommittee Table of Contents

Program: Information Technology

Function

The Information Technology section, now part of the Department of Technology Services, is responsible for information technology systems and programs within the Department. The section is divided into two functions, operations and e-solutions. Resources provided include: network services; application development and delivery; internet and web services; and customer desk top support.

Responsibilities include: maintenance and support of all computer room backend services, LAN and WAN connectivity; web services and delivery; database support and maintenance; application development; and support and email services.

During the 2007 General Session funding was provided to begin a department-wide digitization effort in FY 2008. The Department has developed a multi-year plan to digitize a prioritized list of collections, documents, grant management databases and enterprise-level data optimization to make resources available to the public in a more efficient and accessible manner.

Funding Detail

Funding for Information Technology is appropriated from the General Fund. Funds are used to support DTS staff and data processing costs.

Sources of Finance	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
General Fund	$879,100	$723,300	$754,100	$1,441,400	$1,253,600
General Fund, One-time	($193,700)	$3,300	$0	$1,031,200	$0
Beginning Nonlapsing	$0	$51,700	$125,900	$100,200	$0
Closing Nonlapsing	($51,700)	($125,900)	($100,200)	($1,548,800)	$0
Total	$633,700	$652,400	$779,800	$1,024,000	$1,253,600

Categories of Expenditure	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Personnel Services	$458,000	$0	$0	$0	$0
In-state Travel	$1,300	$0	$0	$0	$0
Current Expense	$28,100	$16,400	$14,600	$3,800	$10,100
DP Current Expense	$146,300	$636,000	$765,200	$1,020,200	$1,243,500
Total	$633,700	$652,400	$779,800	$1,024,000	$1,253,600

Other Indicators	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Budgeted FTE	9.0	0.0	0.0	0.0	0.0

Subcommittee Table of Contents

Program: Administrative Services

Function

Administrative Services coordinates and facilitates the business functions of the Department. The Administrative team provides the Department's public relations, budgeting, accounting, and planning services.

The Chief Financial Officer is responsible for all budgeting and accounting for the Department. The DCC Public Information Officer provides the public relations function for the Department by working closely with the Governor's Office and division directors to ensure the Department maximizes media opportunities.

Funding Detail

A five year history of Administrative Service funding is presented in the following table. Funding is used mainly for staff costs and current expense.

Sources of Finance	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
General Fund	$982,200	$810,700	$1,321,500	$1,402,100	$1,386,700
General Fund, One-time	($47,900)	($1,200)	$1,300,000	$0	$0
Beginning Nonlapsing	$0	$189,700	$222,500	$1,643,100	$0
Closing Nonlapsing	($189,700)	($222,500)	($1,642,900)	($500,000)	$0
Lapsing Balance	$0	$0	$0	($89,300)	$0
Total	$744,600	$776,700	$1,201,100	$2,455,900	$1,386,700

Categories of Expenditure	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Personnel Services	$369,100	$234,900	$265,300	$236,300	$252,800
In-state Travel	$1,500	$300	$1,200	$400	$1,000
Out-of-state Travel	$100	$0	$1,400	$0	$800
Current Expense	$355,800	$511,900	$713,000	$1,382,700	$695,400
DP Current Expense	$18,100	$29,600	$220,200	$836,500	$436,700
Total	$744,600	$776,700	$1,201,100	$2,455,900	$1,386,700

Other Indicators	2006 Actual	2007 Actual	2008 Actual	2009 Actual	2010 Approp
Budgeted FTE	8.0	2.0	2.0	2.0	2.0
Vehicles	10	10	10	10	10

Subcommittee Table of Contents