Group: Social Services - Department of Health

Agency: Health

Line Item: Health Care Financing

Function

The Division of Health Care Financing is the administrative agency for Utah's Medical Assistance Programs (Medicaid, Children's Health Insurance Program, Utah's Premium Partnership for Health Insurance, and Primary Care Network). As per federal requirements, all funding for Medicaid must flow through the Department of Health and be governed by a memorandum of understanding for all functions performed by other entities whether State, non-profit, for profit, local government, etc. About 83% of the medical services are provided by any willing provider who bills Medicaid directly. The other 17% of medical services are provided through two contracted health plans who handle the billing and case management services of their clients.

Federal regulations provide for a wide variety of funding ratios ranging from 50 to 90 percent for different classes of positions and functions for this Division. The Division includes the following seven offices or bureaus: Director's Office, Financial Services, Eligibility Policy, Coverage and Reimbursement, Medicaid Operations, Managed Health Care, and Long-term Care. The Division also includes the following three budget programs: DWS Seeded Services, Other Seeded Services, and Contracts.

Federal law requires that the Medical Care Advisory Committee serve as an advisory board to the Division. This committee consists of providers, Medicaid recipients, representatives from the Department of Human Services and the Department of Workforce Services, and members of the community. The committee advises the Division on program content, policy, and priorities. The Committee is advisory and its decisions are not binding on the Division.

Medicaid Fraud Control Unit

The Medicaid Fraud Control Unit's mission is: 'To protect the integrity of the Medicaid program and the safety and property of institutionalized citizens of the State of Utah through skilled detection, proactive investigation, prevention, prosecution and financial recovery.' The Unit operates in the Attorney General's Office and focuses on criminal and civil actions against fraudulent providers and perpetrators of neglect and abuse against vulnerable adults in care facilities.

Statutory Authority

The Division of Health Care Financing is governed by several chapters of the Utah Health Code in Title 26 of the Utah Code.

• UCA 26-18 establishes the Medical Assistance Program, commonly referred to as Medicaid and its administrative arm, the Division of Health Care Financing.
• UCA 26-18-402 establishes the Medicaid Restricted Account from unexpended General Funds. These funds may be appropriated by the Legislature for expanding medical assistance coverage.
• UCA 26-19 authorizes the Health Department to recover Medicaid benefits paid by the Division from third parties, including estates and trusts.
• UCA 26-20 prohibits false Medicaid claims and establishes the Medicaid Fraud Control Unit.
• UCA 26-35a creates the Nursing Care Facilities Account and levies an assessment on the owners of nursing care facilities to generate seed money which draws down additional federal funds for the reimbursement to those facilities.
• UCA 26-36a establishes a hospital assessment via a restricted special revenue fund.
• UCA 26-47 requires the Department to create a Prescription Drug Assistance Program to assist individuals who need help in obtaining prescription drugs at a reduced cost or at no cost.
• UCA 67-5-1 details the responsibilities of the Attorney General to investigate and prosecute abuse and neglect

Intent Language

The Legislature intends that the Department of Health report by October 1, 2010 to the Office of the Legislative Fiscal Analyst on reimbursement options for pharmaceutical drugs that would give the State more control over inflationary increases and/or move away from a reimbursement based on Average Wholesale Price.

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $350,000 of Item 99 of Chapter 1, Laws of Utah 2007, Volume 1 for funding of the Medicaid Management Information System not lapse at the close of Fiscal Year 2010. The use of any nonlapsing funds is limited to the redesign of the Medicaid Management Information System and implementing recommendations from the Legislative Auditor General's audits in Medicaid.

Funding Detail

For analysis of current budget requests and discussion of issues related to this budget click here.

Program: Director's Office

Function

The Director's Office of the Division of Health Care Financing administers and coordinates Utah's Medicaid Program and Children's Health Insurance Program to comply with Titles XIX and XXI of the Social Security Act, other laws of the State, and the appropriated budget.

Funding Detail

Program: Department of Workforce Services' Seeded Services

Function

In FY 2008 funding and eligibility workers were transferred to the Department of Workforce Services as part of the Medicaid eligibility consolidation process. The funding in this program is the money that funds those efforts.

Funding Detail

Program: Other Seeded Services

Function

Entities outside of the Department of Health contract with Medicaid, by sending some of their General Fund appropriations to the Division of Health Care Financing, which then uses those funds to draw down the matching federal Medicaid funds, then forwards all of the funds back to the original entities. This helps those entities leverage their funds by the federal match.

A few examples of seeded services from State agencies include:

• Office of Recovery Services to recover funds from health insurance companies covering Medicaid clients
• Division of Services for People with Disabilities to claim federal Medicaid dollars on the Physical Disabilities Waiver, the Community Supports Waiver, and the Brain Injury Waiver
• Division of Aging and Adult Services to claim federal Medicaid dollars on the Aging Waiver
• Division of Child and Family Services to claim federal Medicaid dollars to determine Medicaid eligibility on foster care children
• Department of Workforce Services to determine eligibility for Medicaid applicants

The Department of Health assesses an administrative fee to all non-State entities for coordinating their funds with the Medicaid program. The Department of Health explains how the amount of the assessment is calculated with the following three scenarios based on total funds matched:

1. 3% of amounts less than $500,000
2. $15,000 and 2% of amounts above $500,000 up to $1,000,000
3. $25,000 and 1% of amounts above $1,000,000

A few examples of seeded services from non-State agencies include:

• University of Utah to provide Graduate Medical Education training
• Counties to provide mental health, substance abuse, as well as the Early Periodic Screening, Diagnosis and Treatment Program
• School districts to provide skill development services

Funding Detail

Program: Financial Services

Function

The Bureau of Financial Services is responsible for the following functions within the Division:

• Managing the administration and service budgets for Medicaid, Utah's Premium Partnership for Health Insurance, Primary Care Network programs, and the Children's Health Insurance Program.
• Monitoring the drug rebate program within the State.
• Performing audits primarily to reconcile payments with Medicaid providers or to determine reasonable and allowable costs as a basis for rate setting.
• Purchasing office equipment, computer hardware, and software for the Division.
• Managing contracts for the Division.
• Perform budget neutrality calculations on contracted health plans and compare results to fee-for-service payments.

Funding Detail

Program: Eligibility Policy

Function

The Bureau of Eligibility Policy is responsible to ensure Medicaid eligibility policy is in compliance with all State and federal statutes. It is also responsible to monitor the contract with the Department of Workforce Services to ensure Medicaid eligibility determinations are done timely and accurately. The Department of Workforce Services determines the eligibility for nearly all clients to receive Medicaid services. The Department of Human Services contracts with the Department of Health to perform Medicaid eligibility functions for most children in foster care and for children receiving adoption assistance. The Department of Human Services determines Medicaid eligibility for children in the custody of other states, but residing in Utah. Additionally, the Department of Human Services maintains Medicaid eligibility for children in the custody of Utah, but living in other states where they do not qualify for Medicaid.

Performance

Funding Detail

Program: Contracts

Function

This program deals with medical and dental consultants as well as Certified Public Accountant audits and reviews, which serve the Medicaid program.

Funding Detail

Program: Managed Health Care

Function

The Bureau of Managed Health Care is responsible for implementing and operating the managed care initiative that includes contracts with managed care plans to serve the medical and mental health needs of Medicaid clients. The Bureau is also responsible for the development and implementation of a home and community-based waiver program and the Child Health Evaluation and Care program that is Utah's version of the federally-mandated Early Periodic Screening, Diagnosis and Treatment Program covering prevention, outreach, and expanded services for enrolled children. The Bureau also operates the Restriction Program for Medicaid clients that use multiple sources of care for the same service. This program requires clients to limit their use of services to certain providers rather than using multiple providers for the same service.

Funding Detail

Program: Medicaid Operations

Function

The Bureau of Medicaid Operations has the following five components:

• Customer Service - The Bureau staffs the Medicaid Information Line, providing online service to providers and clients regarding Medicaid eligibility, provider payment, and general information regarding all aspects of services provided by Medicaid. An automated call management system ensures that calls get routed to the correct area without having to go through numerous transfers.
• Utah Health Information Network (UHIN) Involvement - The UHIN is a statewide cooperative of Medicaid, providers, and other third party medical claims payers. Its goal is to standardize health care information so that all claims data can be submitted in an electronic transaction to participating payees.
• Medicaid Management Information System (MMIS) - Bureau staff identifies and approves updates and modifications to the MMIS to ensure the system is properly handling information on services provided by Medicaid and Health Care Financing. The staff also requests additional programming to implement policy changes and new federal/State regulations affecting claims processing. Staff is responsible for maintenance and data input of the MMIS subsystems, i.e. provider file, reference file, and security information.
• Claims Processing - The Bureau processes all claims received by Medicaid and Health Care Financing, ensuring that the claims are properly entered into the MMIS system, and are paid properly. The Bureau troubleshoots with providers in the event there are questions regarding payment or non-payment of claims, and coordinates repayment processes with other State and federal agencies. The majority of all claims are processed and paid electronically.
• Special Programs - The Bureau manages special programs under contract with Family Health and Preparedness (Prenatal program) and the Division of Child and Family Services (Custody Medical Care Program for foster care children). It also manages the Buy-out Program that ensures compliance with the third party liability requirements of the 1990 federal Omnibus Budget Reconciliation Act legislation.

Funding Detail

Program: Coverage and Reimbursement

Function

The Bureau of Coverage and Reimbursement Policy has the following four basic functions:

• Research, analyze, formulate, and make recommendations for policy modifications and to develop new policy.
• Analyze all pending and current federal and State legislation dealing with health care.
• Formulate and process all State Plan changes and administrative rules.
• Determine appropriate reimbursement rates and methodology reflecting State and federal mandates as well as budget allocations.

Funding Detail

Program: Long-term Care

Function

The Bureau of Long-term Care serves as the administrative authority for the six Home and Community Based Waivers for the State. The Bureau directly administers the New Choices Waiver. The Bureau also oversees three Medicaid services: personal care, hospice services, and employment-related personal care services for individuals with disabilities working 40 hours or more per month. Additionally, the Bureau oversees the WorkAbility Program, which conducts outreach and education to support employment for people with disabilities.

Funding Detail

Program: Program Integrity

Funding Detail

Effective FY 2011, this program is now in the Executive Director's Office line item.