Group: Social Services - Workforce Services & Rehab

Agency: Workforce Services

Line Item: Workforce Services

Function

The main line item for the Department, Workforce Services line item, houses the various programs that comprise the full agency. These include a general breakout according to the following:

• Family Employment Program
• Child Care
• General Assistance/Supplemental Security Income (SSI) or Social Security Disability Insurance (SSDI)
• Supplemental Nutrition Assistance Program (SNAP), known previously as Food Stamps
• Employment Development
• Workforce Investment Act
• Medical Programs
• All Other Programs

  Background

  Prior to FY 2011, the Department of Workforce Services had only one line item for all programs. During the 2010 General Session, the Legislature created two new line items for FY 2011, Unemployment Insurance and Unemployment Insurance Compensation Trust Fund, to be separate from the main Workforce Services line item. Additionally, in FY 2012, the budget for DWS will be broken out further into a total of five line items and will include all of the following: DWS Administration, DWS Policy & Operation, General Assistance, Unemployment Insurance (UI), and UI Compensation Trust Fund.

  Contained still in the main line item for Workforce Services is eREP. Electronic Resource & Eligibility Product (eREP) is a new software package that determines eligibility and calculates benefits for customers seeking Temporary Assistance for Needy Families (TANF), SNAP, Medicaid, Child Care and other services from the departments of Workforce Services, Human Services, and Health.

  As of the end of FY 2010, all cases had been moved from PACMIS, the previous eligibility determination system, to eREP. Over time, DWS has implemented the eREP system in modules rather than a one-time rollout of the entire system. As of October 2010, eREP was fully running as part of DWS operations in their Eligibility Services Division and is used to determine benefits for over 60 federal and state programs within the state of Utah.

  Intent Language

  The Legislature intends that, in accordance with 63J-1-206, the Department of Workforce Services shall report to the Office of the Legislative Fiscal Analyst any transfer of appropriations between or among the Department's Schedule of Programs.

  General Funds appropriated to this line item are contingent upon expenditures from Federal Funds - American Recovery and Reinvestment Act (H.R. 1, 111th United States Congress) not exceeding amounts authorized above. If expenditures in this line item from Federal Funds - American Recovery and Reinvestment Act exceed amounts appropriated to this line item from that source in FY 2011, the Division of Finance shall reduce the General Fund allocations to this line item by one dollar for every one dollar in Federal Funds - American Recovery and Reinvestment Act expenditures that exceed Federal Funds - American Recovery and Reinvestment Act appropriations.

  Funding Detail

  DWS assesses costs incurred to each program through a process called the Random Moment Time Sampling (RMTS) System. The RMTS system provides the background data upon which costs are allocated to all programs administered by the department. The RMTS system is intended to accomplish several goals, including:

  • to provide a means of tracking time and effort that is simple and efficient for employees;
  • to improve the precision of time reporting;
  • to obtain compliance with requirements of OMB Circular A-87;
  • and to appropriately allocate costs to programs/activities that measured by the RMTS.

    This system utilizes an electronic time sheet to collect time and effort data. Each employee has a unique time sheet set up in this system. As implied by the system name, a sample of employees is randomly asked to input details of the program for which they are working at a particular moment. These data are then utilized to more accurately allocate costs across programs in DWS.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$58,732,000	$72,330,200	$66,564,600	$66,427,300	$0
    General Fund, One-time	$11,232,900	$5,137,000	($8,942,700)	$444,500	$62,922,900
    Federal Funds	$181,549,100	$309,623,500	$184,324,000	$547,006,800	$515,487,100
    American Recovery and Reinvestment Act	$0	$0	$0	$18,171,900	$25,000,000
    Dedicated Credits Revenue	$1,780,300	$3,179,500	$3,636,400	$3,960,800	$4,041,600
    GFR - Special Administrative Expense	$0	$0	$4,057,300	$3,000,000	$2,000,000
    Trust and Agency Funds	$7,506,200	$0	$217,689,000	$0	$0
    Transfers	$15,375,600	$0	$0	$0	$0
    Transfers - Medicaid	$0	$0	$0	$26,735,200	$27,790,600
    Transfers - Within Agency	($126,687,600)	$30,596,600	$29,406,900	$0	$30,000
    Beginning Nonlapsing	$2,965,800	$77,300	$0	$2,596,600	$0
    Closing Nonlapsing	($2,605,100)	$0	($125,200)	($46,500)	$0
    Lapsing Balance	$0	$0	$0	($7,419,000)	$0
    Total	$149,849,200	$420,944,100	$496,610,300	$660,877,600	$637,272,200
    Programs:	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Workforce Services	($240,864,600)	($1,398,500)	$0	$0	($3,662,300)
    Family Employment Program	$87,749,900	$74,545,900	$88,884,500	$92,265,500	$105,532,400
    Child Care	$55,733,700	$59,281,600	$46,276,300	$58,448,500	$62,131,600
    General Assistance/SSI	$11,067,300	$9,096,800	$9,858,200	$7,909,000	$6,096,800
    Food Stamps	$176,597,600	$188,023,600	$261,500,000	$403,781,200	$375,354,700
    Employment Development	$5,901,900	$8,330,900	$13,286,300	$15,573,100	$13,308,000
    Workforce Investment Act	$14,272,300	$13,614,900	$12,908,100	$17,753,500	$17,600,000
    Medical Programs	$26,750,600	$59,018,400	$55,316,600	$49,910,200	$53,022,400
    All Other Programs	$12,640,500	$9,032,000	$8,580,300	$15,236,600	$7,888,600
    Centralized Service Delivery Support	$0	$353,200	$0	$0	$0
    Administration Support	$0	$64,600	$0	$0	$0
    Service Delivery	$0	$93,400	$0	$0	$0
    Regional Operations	$0	$887,300	$0	$0	$0
    Total	$149,849,200	$420,944,100	$496,610,300	$660,877,600	$637,272,200
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Personnel Services	$106,447,900	$44,697,900	$43,430,300	$135,079,300	$48,891,800
    In-state Travel	$408,900	$0	$0	$399,000	$0
    Out-of-state Travel	$198,900	$0	$0	$111,900	$0
    Current Expense	$34,781,000	$34,637,900	$79,293,000	$245,995,100	$88,336,400
    DP Current Expense	$27,843,800	$0	$0	$28,151,000	$0
    DP Capital Outlay	$1,247,800	$0	$0	$63,037,900	$0
    Capital Outlay	$13,755,900	$0	$0	($55,921,500)	$0
    Other Charges/Pass Thru	($45,096,500)	$208,003,500	$285,002,500	$1,818,260,800	$394,511,600
    Operating Transfers	$56,079,400	$44,453,400	$52,437,700	($222,143,500)	$66,375,100
    Transfers	($77,488,400)	$59,058,900	$0	$0	$0
    Trust & Agency Disbursements	$31,670,500	$30,092,500	$36,446,800	($1,352,092,400)	$39,157,300
    Total	$149,849,200	$420,944,100	$496,610,300	$660,877,600	$637,272,200
    Other Indicators	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Budgeted FTE	1,805.0	1,947.0	2,062.0	2,062.0	2,062.0
    Vehicles	121	121	121	112	121

    Subcommittee Table of Contents

    Program: Family Employment Program

    Function

    The Family Employment Program (FEP) assists families with dependent children to become self-sufficient by helping clients find jobs and by providing financial support to eligible parents. The program may also help with child-care and/or services to support work activities. Working with an employment counselor, parents develop an employment plan that leads to self-sufficiency. To remain eligible, parents must follow the plan. Funding for the FEP program is from the federal Temporary Assistance for Needy Families (TANF) grant and state Maintenance-of-effort (MOE) funds. FEP has a three year lifetime limit per state statute.

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$22,848,400	$12,481,900	$6,152,600	$6,629,000	$0
    General Fund, One-time	$0	$0	$0	$0	$19,203,200
    Federal Funds	$0	$62,064,000	$82,731,900	$85,612,300	$76,829,200
    American Recovery and Reinvestment Act	$0	$0	$0	$0	$9,500,000
    Dedicated Credits Revenue	$0	$0	$0	$24,200	$0
    Transfers - Within Agency	$64,901,500	$0	$0	$0	$0
    Total	$87,749,900	$74,545,900	$88,884,500	$92,265,500	$105,532,400
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$0	$0	$42,919,300	$0
    Other Charges/Pass Thru	$0	$0	$0	$49,346,200	$0
    Operating Transfers	$56,079,400	$44,453,400	$52,437,700	$0	$66,375,100
    Trust & Agency Disbursements	$31,670,500	$30,092,500	$36,446,800	$0	$39,157,300
    Total	$87,749,900	$74,545,900	$88,884,500	$92,265,500	$105,532,400

    Subcommittee Table of Contents

    Program: Child Care

    Function

    The Child Care Program (CCP) operates to help 'provide low-income families with the financial resources to find and afford quality child care for their children.' Additionally, the CCP operates to enhance the quality and increase the supply of child care; increase the availability of early childhood development; and ensure the provision of before-and-after school care services. In FY 2009, clients, on average, spent 21 of the last 60 months on this program.

    Within the Child Care Program there are at least five major service and benefit areas including: Child Care Subsidy; Child Care Resource and Referral; Child Care Professional Development and Training; Child Care Quality Grants to Providers; and After School Programs. These federal program funds are used for such benefits and services as supplementing parents' child care costs, operating Utah's six child care resource and referral agencies, funding the Child Care Professional Development Institute at Salt Lake Community College, funding quality improvement and training grants to providers, and supporting After School programs (approximately 250 programs statewide).

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$7,142,000	$7,707,600	$4,329,300	$5,106,700	$0
    General Fund, One-time	$0	$0	$100,000	$0	$4,474,900
    Federal Funds	$0	$51,559,000	$41,847,000	$43,341,100	$57,641,700
    American Recovery and Reinvestment Act	$0	$0	$0	$9,568,900	$0
    GFR - Special Administrative Expense	$0	$0	$0	$3,000,000	$0
    Transfers - Within Agency	$48,591,700	$15,000	$0	$0	$15,000
    Lapsing Balance	$0	$0	$0	($2,568,200)	$0
    Total	$55,733,700	$59,281,600	$46,276,300	$58,448,500	$62,131,600
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$12,877,000	$4,012,600	$16,921,300	$18,718,800
    Other Charges/Pass Thru	$46,258,000	$46,404,600	$42,263,700	$41,527,200	$43,412,800
    Transfers	$9,475,700	$0	$0	$0	$0
    Total	$55,733,700	$59,281,600	$46,276,300	$58,448,500	$62,131,600

    Subcommittee Table of Contents

    Program: General Assistance/SSI

    Function

    The General Assistance (GA) program is a time limited, state funded program that provides financial assistance to adults who do not have dependent children living with them and who have physical or mental health impairments that prevents basic work activities in any occuption.

    General Assistance provides minimal financial assistance to enable customers to meet some living expenses and may help with income requirements to qualify for some assisted housing programs.

    Upon approval for assistance, GA customers are assigned to either the Short-Term track or the Long-Term track. This track assignment is based on the anticipated length of impairment reported on the medical form completed by the customer's health care provider. The following describes the two tracks:

    • GA customers with impairments that will last less than 12 months are assigned to the Short-Term track. DWS can provice resources and referrals to help the customer prepare to reenter the labor market when they are able, but there are no case managements services provided to customers on the Short-Term track.
    • GA customer with impairments that will last longer than 12 months are required to apply for and actively pursue long-term Social Security disability benefits. Customers on the Long-Term track are assigned to a case manager who has been trained to assist the customer with the SSI/SSDI application and appeal processes.

    General Assistance benefits are time limited to a total of 12-months of benefits in a 60-month period. GA customers on the Short-Term track are limited to 6-months of benefits in a 12-month period.

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$11,067,300	$7,096,800	$7,341,800	$6,134,800	$0
    General Fund, One-time	$0	$2,000,000	($240,900)	$1,774,200	$6,096,800
    GFR - Special Administrative Expense	$0	$0	$2,757,300	$0	$0
    Total	$11,067,300	$9,096,800	$9,858,200	$7,909,000	$6,096,800
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$3,892,400	$3,654,100	$3,498,100	$700,000
    Other Charges/Pass Thru	$5,536,700	$5,204,400	$6,204,100	$4,410,900	$5,396,800
    Transfers	$5,530,600	$0	$0	$0	$0
    Total	$11,067,300	$9,096,800	$9,858,200	$7,909,000	$6,096,800

    Subcommittee Table of Contents

    Program: Food Stamps

    Function

    This federal program, now referred to as the Supplemental Nutrition Assistance Program or, SNAP, helps eligible individuals purchase food. Actual stamps are no longer used; payments are made through debit cards. Food stamps cannot buy tobacco, alcoholic beverages, items that cannot be eaten, or already prepared foods. They can buy vegetable seeds and plants. Items purchased with food stamps are not subject to sales tax.

    Food Stamp administration is funded with federal funds and at 50/50 match rate. Benefits are 100% federally funded and are not shown in the budget.

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$21,120,300	$22,635,300	$22,003,600	$23,773,400	$0
    General Fund, One-time	$0	$0	($4,301,800)	$0	$20,254,700
    Federal Funds	$0	$165,388,300	$24,710,600	$376,189,800	$350,000,000
    American Recovery and Reinvestment Act	$0	$0	$0	$1,346,600	$5,000,000
    Dedicated Credits Revenue	$0	$0	$98,600	$0	$100,000
    GFR - Special Administrative Expense	$0	$0	$1,300,000	$0	$0
    Trust and Agency Funds	$0	$0	$217,689,000	$0	$0
    Transfers - Within Agency	$155,477,300	$0	$0	$0	$0
    Beginning Nonlapsing	$0	$0	$0	$2,471,400	$0
    Total	$176,597,600	$188,023,600	$261,500,000	$403,781,200	$375,354,700
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Personnel Services	$0	$44,697,900	$43,430,300	$0	$47,631,800
    Current Expense	$0	$0	$0	$49,657,900	$0
    Other Charges/Pass Thru	$134,487,800	$143,325,700	$218,069,700	$354,123,300	$327,722,900
    Transfers	$42,109,800	$0	$0	$0	$0
    Total	$176,597,600	$188,023,600	$261,500,000	$403,781,200	$375,354,700

    Subcommittee Table of Contents

    Program: Employment Development

    Function

    Employment Development, or the Employment and Training Programs (ETP) as reported by DWS, include Wagner Peyser, Trade and Veterans programs. Wagner-Peyser is part of the nationwide system of public employment offices known as the Employment Service and provides a variety of services to job seekers, as well as recruitment to employers with job openings. The Trade Act Program is designed to provide assistance to workers who lose their jobs, or experience reduced hours and wages, due to increased imports or if their companies shift production out of the United States.

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Federal Funds	$0	$8,330,900	$13,278,600	$15,245,700	$10,300,000
    American Recovery and Reinvestment Act	$0	$0	$0	$0	$3,000,000
    Dedicated Credits Revenue	$0	$0	$7,700	$475,300	$8,000
    Transfers - Within Agency	$5,901,900	$0	$0	$0	$0
    Lapsing Balance	$0	$0	$0	($147,900)	$0
    Total	$5,901,900	$8,330,900	$13,286,300	$15,573,100	$13,308,000
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$6,864,200	$9,221,000	$10,925,200	$9,625,700
    Other Charges/Pass Thru	$1,366,800	$1,466,700	$4,065,300	$4,647,900	$3,682,300
    Transfers	$4,535,100	$0	$0	$0	$0
    Total	$5,901,900	$8,330,900	$13,286,300	$15,573,100	$13,308,000

    Subcommittee Table of Contents

    Program: Workforce Investment Act

    Function

    This federally funded program prepares low-income youth, adults and dislocated workers, and persons with other barriers for employment. The program makes funding available to eligible job seekers for vocational training, education, job search assistance, and other support services.

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Federal Funds	$0	$13,614,900	$12,908,100	$10,497,100	$10,100,000
    American Recovery and Reinvestment Act	$0	$0	$0	$7,256,400	$7,500,000
    Transfers - Within Agency	$14,272,300	$0	$0	$0	$0
    Total	$14,272,300	$13,614,900	$12,908,100	$17,753,500	$17,600,000
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$5,094,800	$4,446,700	$11,993,600	$6,960,900
    Other Charges/Pass Thru	$9,259,900	$8,520,100	$8,461,400	$5,759,900	$10,639,100
    Transfers	$5,012,400	$0	$0	$0	$0
    Total	$14,272,300	$13,614,900	$12,908,100	$17,753,500	$17,600,000

    Subcommittee Table of Contents

    Program: Medical Programs

    Function

    Medical Programs is a specific budget area at the Department of Workforce Services and includes Medicaid, Children's Health Insurance Program (CHIP), Primary Care Network (PCN), and Utah's Premium Partnership for Health Insurance (UPP). The entire eligibility component of these programs was transferred from the Utah Department of Health (UDOH) to DWS starting in FY 2008. Prior to FY 2008, DWS conducted about 40% of all eligibility determinations. Eligibility specialists with DWS now manage the caseload that was previously run by UDOH. However, general administration and oversight of the programs are still conducted within the Department of Health.

    Funding Detail

    Funding for the Medical Programs comes from the General Fund and transfers from the Utah Department of Health for the federal funds associated with Medicaid, CHIP, PCN and UPP. DWS receives budget to provide eligibility determinations within each of the programs, whereas the actual payments to providers for services are made by the UDOH. The table below shows the budget for eligibility determinations (included below as Administration; Operations, Program and Case Management) as conducted by DWS. The actual customer benefits side of these programs is contained within the UDOH budget."

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$11,390,000	$22,408,600	$26,663,600	$22,749,200	$0
    General Fund, One-time	$0	$3,137,000	($4,500,000)	$425,800	$18,197,700
    Federal Funds	$0	$2,813,900	$975,000	$0	$5,114,000
    Dedicated Credits Revenue	$0	$0	$2,771,100	$0	$2,020,700
    Transfers - Medicaid	$0	$0	$0	$26,735,200	$27,675,000
    Transfers - Within Agency	$15,360,600	$30,581,600	$29,406,900	$0	$15,000
    Beginning Nonlapsing	$0	$77,300	$0	$0	$0
    Total	$26,750,600	$59,018,400	$55,316,600	$49,910,200	$53,022,400
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$0	$54,608,300	$49,772,500	$52,802,100
    Other Charges/Pass Thru	$34,900	($40,500)	$708,300	$137,700	$220,300
    Transfers	$26,715,700	$59,058,900	$0	$0	$0
    Total	$26,750,600	$59,018,400	$55,316,600	$49,910,200	$53,022,400

    Subcommittee Table of Contents

    Program: All Other Programs

    Function

    DWS contains several other programs that have been categorized for reporting to the Legislature into this budget program. Programs within this area provide services through employment counselors including: oversight of job training, employment development and support services, adjudication and auditing, labor market information, and data processing. The Division contracts with the federal government to provide information and specific services to those who need employment counseling. There are also some quality control responsibilities to assure compliance with federal guidelines.

    One major program within this category is the Refugee Assistance Program, which includes the following types of services to refugee families and individuals: temporary cash assistance, medical services or guidance, foster care, health screenings, pandemic planning, school impact, services to elderly refugees, assistance targeted to specific groups, community capacity building grants, and other social services.

    Intent Language

    Under the terms of Section 63J-1-603 of the Utah Code, the Legislature intends that $50,000 of appropriated General Funds to the Department of Workforce Services - All Other Programs - Refugee Assistance Programs not lapse at the close of State Fiscal Year 2010 for existing contracts and community capacity building.

    Funding Detail

    The Random Moment Time Sampling method of allocating costs used by DWS is different than other state programs. The standard table found in other budget areas of COBI is not entirely applicable. The following table shows the expected funding level for the current year.

    Sources of Finance	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    General Fund	$52,100	$0	$73,700	$278,700	$0
    General Fund, One-time	$0	$0	$0	$0	$200,000
    Federal Funds	$0	$5,852,500	$7,872,800	$11,417,900	$5,818,300
    Dedicated Credits Revenue	$0	$3,179,500	$759,000	$3,461,300	$1,870,300
    Transfers - Within Agency	$12,588,400	$0	$0	$0	$0
    Beginning Nonlapsing	$0	$0	$0	$125,200	$0
    Closing Nonlapsing	$0	$0	($125,200)	($46,500)	$0
    Total	$12,640,500	$9,032,000	$8,580,300	$15,236,600	$7,888,600
    Categories of Expenditure	2007 Actual	2008 Actual	2009 Actual	2010 Actual	2011 Approp
    Current Expense	$0	$5,909,500	$3,350,300	$9,021,300	$4,451,200
    Other Charges/Pass Thru	$0	$3,122,500	$5,230,000	$6,215,300	$3,437,400
    Transfers	$12,640,500	$0	$0	$0	$0
    Total	$12,640,500	$9,032,000	$8,580,300	$15,236,600	$7,888,600

    Subcommittee Table of Contents