Agency: Community and Culture Line Item: Administration Function The Administration Program is responsible for helping Department divisions by providing professional support and administrative services. Administration includes: governance, finance, budgeting, research, planning, auditing, communication and digitization functions.
Intent Language Under Section 63J-1-603 the Legislature intends that up to $812,200 of the ongoing General Funds provided by the Laws of Utah 2009 Chapter 396, New Fiscal Year Appropriations Act, Item 74, for the Department of Community and Culture - Administration line item for digitization not lapse at the close of FY 2010 and that funds be used for contractual obligations related to both the digitization initiative and technology services.Under Section 63J-1-603 of the Utah Code, the Legislature intends that, if available. $40,000 of the $1,386,700 ongoing General Funds provided by the Laws of Utah 2009 Chapter 396, New Fiscal Year Appropriations Act, Item 74, for the Department of Community and Culture - Administration line item not lapse at the close of Fiscal Year 2010. This amount will cover rent increases in FY 2011. Funding Detail Operational funding for the Administration Program is appropriated from the General Fund. | Sources of Finance | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | General Fund | $2,218,700 | $2,776,300 | $3,588,900 | $3,325,700 | $3,016,000 | | General Fund, One-time | ($654,800) | $1,300,000 | $1,031,200 | ($183,600) | $0 | | Beginning Nonlapsing | $933,300 | $372,900 | $1,761,000 | $2,048,800 | $0 | | Closing Nonlapsing | ($373,000) | ($1,760,500) | ($2,048,800) | ($754,900) | $0 | | Lapsing Balance | $0 | $0 | ($105,600) | ($2,100) | $0 | | Total | $2,124,200 | $2,688,700 | $4,226,700 | $4,433,900 | $3,016,000 |
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| | Programs: | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Executive Director's Office | $695,100 | $707,800 | $746,800 | $639,600 | $689,200 | | Information Technology | $652,400 | $779,800 | $1,024,000 | $2,599,800 | $1,023,100 | | Administrative Services | $776,700 | $1,201,100 | $2,455,900 | $1,194,500 | $1,303,700 | | Total | $2,124,200 | $2,688,700 | $4,226,700 | $4,433,900 | $3,016,000 |
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| | Categories of Expenditure | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Personnel Services | $693,400 | $767,500 | $769,000 | $797,000 | $794,000 | | In-state Travel | $3,400 | $5,000 | $2,600 | $2,100 | $2,700 | | Out-of-state Travel | $900 | $1,900 | $0 | $1,300 | $0 | | Current Expense | $753,100 | $922,100 | $1,596,500 | $1,960,300 | $1,035,300 | | DP Current Expense | $673,400 | $992,200 | $1,858,600 | $1,670,700 | $1,184,000 | | Other Charges/Pass Thru | $0 | $0 | $0 | $2,500 | $0 | | Total | $2,124,200 | $2,688,700 | $4,226,700 | $4,433,900 | $3,016,000 |
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| | Other Indicators | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Budgeted FTE | 7.0 | 9.0 | 9.0 | 10.8 | 9.0 | | Vehicles | 4 | 4 | 4 | 4 | 4 |
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Subcommittee Table of ContentsProgram: Executive Director's Office Function The Executive Director and his staff lead and coordinate the Department's work with the Governor and other state agencies. The Executive Section coordinates the efforts of the various divisions of the Department in communicating established goals. The Internal Auditor, who works directly for the Executive Director, is also part of this section. The Internal Auditor ensures effectiveness of controls and reliability of data. The Auditor also evaluates department adherence to plans, policies, procedures and laws, and coordinates with outside auditors conducting audits of divisions. Responsibility for the Administration program is divided between the Executive Director and the Deputy Director. They are responsible for governance, policy, communications, operations, strategic planning, enterprise project oversight, digitization and administration. Funding Detail A five year history of program funding is presented in the following table. | Sources of Finance | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | General Fund | $684,700 | $700,700 | $745,400 | $685,400 | $689,200 | | General Fund, One-time | ($656,900) | $0 | $0 | ($3,700) | $0 | | Beginning Nonlapsing | $691,900 | $24,500 | $17,700 | $0 | $0 | | Closing Nonlapsing | ($24,600) | ($17,400) | $0 | ($40,000) | $0 | | Lapsing Balance | $0 | $0 | ($16,300) | ($2,100) | $0 | | Total | $695,100 | $707,800 | $746,800 | $639,600 | $689,200 |
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| | Categories of Expenditure | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Personnel Services | $458,500 | $502,200 | $532,700 | $472,300 | $475,300 | | In-state Travel | $3,100 | $3,800 | $2,200 | $2,100 | $2,300 | | Out-of-state Travel | $900 | $500 | $0 | $0 | $0 | | Current Expense | $224,800 | $194,500 | $210,000 | $164,100 | $209,700 | | DP Current Expense | $7,800 | $6,800 | $1,900 | $1,100 | $1,900 | | Total | $695,100 | $707,800 | $746,800 | $639,600 | $689,200 |
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| | Other Indicators | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Budgeted FTE | 5.0 | 7.0 | 7.0 | 6.3 | 7.0 |
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Subcommittee Table of ContentsProgram: Information Technology Function The Information Technology section, now part of the Department of Technology Services, is responsible for information technology systems and programs within the Department. The section is divided into two functions, operations and e-solutions. Resources provided include: network services; application and web development, design and delivery; internet and web services; and customer desk top support. Responsibilities include: maintenance and support of all computer room backend services, LAN and WAN connectivity; web services and delivery; database support and maintenance; application development; and support and email services. During the 2007 General Session funding was provided to begin a department-wide digitization effort in FY 2008. The Department has developed a multi-year plan to digitize a prioritized list of collections, documents, grant management databases and enterprise-level data optimization to make resources available to the public in a more efficient and accessible manner. Funding Detail Funding for Information Technology is appropriated from the General Fund. Funds are used to support DTS staff and data processing costs. | Sources of Finance | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | General Fund | $723,300 | $754,100 | $1,441,400 | $1,253,600 | $1,023,100 | | General Fund, One-time | $3,300 | $0 | $1,031,200 | ($142,100) | $0 | | Beginning Nonlapsing | $51,700 | $125,900 | $100,200 | $1,548,800 | $0 | | Closing Nonlapsing | ($125,900) | ($100,200) | ($1,548,800) | ($60,500) | $0 | | Total | $652,400 | $779,800 | $1,024,000 | $2,599,800 | $1,023,100 |
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| | Categories of Expenditure | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Current Expense | $16,400 | $14,600 | $3,800 | $1,140,400 | $9,500 | | DP Current Expense | $636,000 | $765,200 | $1,020,200 | $1,459,400 | $1,013,600 | | Total | $652,400 | $779,800 | $1,024,000 | $2,599,800 | $1,023,100 |
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Subcommittee Table of ContentsProgram: Administrative Services Function Administrative Services coordinates and facilitates the business functions of the Department. The Administrative team provides the Department's public relations, budgeting, accounting, and planning services. The Chief Financial Officer is responsible for all budgeting and accounting for the Department. The DCC Public Information Officer provides the public relations function for the Department by working closely with the Governor's Office and division directors to ensure the Department maximizes media opportunities. Funding Detail A five year history of Administrative Service funding is presented in the following table. Funding is used mainly for staff costs and current expense. | Sources of Finance | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | General Fund | $810,700 | $1,321,500 | $1,402,100 | $1,386,700 | $1,303,700 | | General Fund, One-time | ($1,200) | $1,300,000 | $0 | ($37,800) | $0 | | Beginning Nonlapsing | $189,700 | $222,500 | $1,643,100 | $500,000 | $0 | | Closing Nonlapsing | ($222,500) | ($1,642,900) | ($500,000) | ($654,400) | $0 | | Lapsing Balance | $0 | $0 | ($89,300) | $0 | $0 | | Total | $776,700 | $1,201,100 | $2,455,900 | $1,194,500 | $1,303,700 |
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| | Categories of Expenditure | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Personnel Services | $234,900 | $265,300 | $236,300 | $324,700 | $318,700 | | In-state Travel | $300 | $1,200 | $400 | $0 | $400 | | Out-of-state Travel | $0 | $1,400 | $0 | $1,300 | $0 | | Current Expense | $511,900 | $713,000 | $1,382,700 | $655,800 | $816,100 | | DP Current Expense | $29,600 | $220,200 | $836,500 | $210,200 | $168,500 | | Other Charges/Pass Thru | $0 | $0 | $0 | $2,500 | $0 | | Total | $776,700 | $1,201,100 | $2,455,900 | $1,194,500 | $1,303,700 |
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| | Other Indicators | 2007
Actual | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Approp | | Budgeted FTE | 2.0 | 2.0 | 2.0 | 4.5 | 2.0 | | Vehicles | 4 | 4 | 4 | 4 | 4 |
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