Agency: Administrative Services Line Item: Executive Director Function The Executive Director's Office (EDO) provides financial management, strategic planning, organizational development, internal auditing, and public relations for the Department of Administrative Services. While the client base for most state agencies is taxpayers, the primary customers for the Department of Administrative Services are other state agencies. The director helps coordinate inter-agency cooperation on issues such as fleet consolidation, archival procedures, and purchasing guidelines.
Statutory Authority The following sections of the Utah Administrative Services Code (UCA 63A) govern operation of the Executive Director's Office: - UCA 63A-1-105 requires the governor to appoint the executive director with the consent of the Senate
- UCA 63A-1-105.5 gives the executive director rulemaking authority
- UCA 63A-1-106 allows the executive director to accept federal funds and bind the state to the terms of federal assistance
- UCA 63A-1-107 requires the executive director to provide administrative support to the State Building Board and State Building Ownership Authority
- UCA 63A-1-111 requires each division within the department to formulate an annual service plan describing services offered, methods of service delivery, standards of performance, and performance measures
- UCA 63A-1-114 creates a rate committee for the department's internal service funds and requires the executive director or a designee to be a member
- UCA 63A-9-301 requires the executive director or a designee to sit on the Motor Vehicle Review Committee
Intent Language Under Section 63J-1-603 of the Utah Code the Legislature intends that appropriations provided for the Department of Administrative Services - Executive Director in Item 32 of Chapter 2 Laws of Utah 2010 not lapse at the close of Fiscal Year 2011. The use of any nonlapsing funds is limited to the following: Internal IT Related Projects; Internal Auditing; Child Welfare Parental Defense Expenses - $27,000. Performance The primary responsibility of the Executive Director's Office is administrative oversight. Administrative overhead should be as low as possible so more dollars can be allocated to service-providing programs. The charts below show expenditures in the EDO divided by department costs.   Funding Detail | Sources of Finance | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | General Fund | $868,500 | $858,100 | $712,200 | $715,300 | $671,200 | | General Fund, One-time | $0 | $61,000 | $50,300 | $0 | $0 | | Dedicated Credits Revenue | $0 | $2,000 | $800 | $0 | $0 | | Beginning Nonlapsing | $61,900 | $65,000 | $67,000 | $67,000 | $0 | | Closing Nonlapsing | ($65,000) | ($67,000) | ($67,000) | ($105,000) | $0 | | Lapsing Balance | ($54,900) | $0 | $0 | $0 | $0 | | Total | $810,500 | $919,100 | $763,300 | $677,300 | $671,200 |
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| | Programs: | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Executive Director | $740,400 | $799,200 | $703,800 | $607,000 | $585,800 | | Parental Defense | $70,100 | $119,900 | $59,500 | $70,300 | $85,400 | | Total | $810,500 | $919,100 | $763,300 | $677,300 | $671,200 |
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| | Categories of Expenditure | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Personnel Services | $508,400 | $564,900 | $533,400 | $518,600 | $506,600 | | In-state Travel | $0 | $0 | $0 | $0 | $1,400 | | Out-of-state Travel | $5,400 | $1,600 | $2,100 | $4,900 | $2,500 | | Current Expense | $209,900 | $221,600 | $176,000 | $133,000 | $125,100 | | DP Current Expense | $86,800 | $131,000 | $51,800 | $20,800 | $35,600 | | Total | $810,500 | $919,100 | $763,300 | $677,300 | $671,200 |
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| | Other Indicators | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Budgeted FTE | 5.0 | 4.8 | 5.3 | 4.0 | 5.3 | | Actual FTE | 4.2 | 4.7 | 4.6 | 4.5 | 0.0 |
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Subcommittee Table of ContentsProgram: Executive Director Function This program covers all aspects of the Executive Director's Office including department oversight, management and implementation of statutory responsibilities. Funding Detail | Sources of Finance | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | General Fund | $743,500 | $738,200 | $626,800 | $629,900 | $585,800 | | General Fund, One-time | $0 | $61,000 | $77,000 | $15,100 | $0 | | Beginning Nonlapsing | $36,900 | $40,000 | $40,000 | $40,000 | $0 | | Closing Nonlapsing | ($40,000) | ($40,000) | ($40,000) | ($78,000) | $0 | | Total | $740,400 | $799,200 | $703,800 | $607,000 | $585,800 |
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| | Categories of Expenditure | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Personnel Services | $508,400 | $564,900 | $533,400 | $518,600 | $506,600 | | In-state Travel | $0 | $0 | $0 | $0 | $1,400 | | Out-of-state Travel | $5,400 | $1,600 | $2,100 | $4,900 | $2,500 | | Current Expense | $139,800 | $101,700 | $116,500 | $62,700 | $39,700 | | DP Current Expense | $86,800 | $131,000 | $51,800 | $20,800 | $35,600 | | Total | $740,400 | $799,200 | $703,800 | $607,000 | $585,800 |
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| | Other Indicators | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Budgeted FTE | 5.0 | 4.8 | 5.3 | 4.0 | 5.3 | | Actual FTE | 4.2 | 4.7 | 4.6 | 4.5 | 0.0 |
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Subcommittee Table of ContentsProgram: Parental Defense Function House Bill 268 (2004 General Session) created the Office of Child Welfare Parental Defense and transferred ongoing funds from the Department of Human Services to the Child Welfare Parental Defense Fund. The Office of Child Welfare Parental Defense was created to strengthen the role of the parents' attorney in juvenile court, to assist with family reunification, and to ensure parents are adequately represented in child custody hearings. The office contracts with licensed attorneys to represent indigent parents and provides training and assistance for parental defense lawyers. Statutory Authority The following statutes govern operation of the office: UCA 63A-11-103 creates the Office of Child Welfare Parental Defense within the Department of Administrative Services. UCA 63A-11-104 requires the Department of Administrative Services to administer the program or contract with an outside administrator or attorney. UCA 63A-11-105 gives the office the following duties: - Provide assistance and advice to parental defense attorneys
- Develop and provide education and training programs to parental defense attorneys
- Provide information and advice to help parental defense attorneys meet their professional, contractual, and ethical duties
UCA 63A-11-106 requires the director to report by October 1st each year to the governor and Child Welfare Legislative Oversight Panel regarding the preceding fiscal year of operations and submit a budget for the upcoming fiscal year. UCA 63A-11-201 allows the office to contract with a qualified attorney to defend an indigent parent. Payment shall come from the Child Welfare Parental Defense Fund. UCA 63A-11-202 outlines the duties of a contracted parental defense attorney. UCA 63A-11-203 creates the nonlapsing Child Welfare Parental Defense Fund. Funding Detail | Sources of Finance | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | General Fund | $125,000 | $119,900 | $85,400 | $85,400 | $85,400 | | General Fund, One-time | $0 | $0 | ($26,700) | ($15,100) | $0 | | Dedicated Credits Revenue | $0 | $2,000 | $800 | $0 | $0 | | Beginning Nonlapsing | $25,000 | $25,000 | $27,000 | $27,000 | $0 | | Closing Nonlapsing | ($25,000) | ($27,000) | ($27,000) | ($27,000) | $0 | | Lapsing Balance | ($54,900) | $0 | $0 | $0 | $0 | | Total | $70,100 | $119,900 | $59,500 | $70,300 | $85,400 |
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| | Categories of Expenditure | 2008
Actual | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Approp | | Current Expense | $70,100 | $119,900 | $59,500 | $70,300 | $85,400 | | Total | $70,100 | $119,900 | $59,500 | $70,300 | $85,400 |
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Subcommittee Table of Contents |