Compendium of Budget Information for the 2012 General Session
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Function The Administration Program provides Department divisions with professional support and administrative services. Administration includes: governance, finance, budgeting, research, planning, auditing, communication and digitization functions. Intent Language Under Section 63J-1-603 the Legislature intends that any remaining amount of the $537,800 ongoing General Funds provided by the Laws of Utah 2010 Chapter 2, State Agency and Higher Education Base Budget, item 75, for the Department of Community and Culture - Administration line item for digitization not lapse at the close of Fiscal Year 2011. Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $97,400 of any remaining amount of the $671,700 ongoing General Funds provided by the Laws of Utah 2010 Chapter 2, State Agency and Higher Education Base Budget, Item 75, for the Department of Community and Culture - Executive Directors Office line item not lapse at the close of Fiscal Year 2011. This funding would be used specifically for building lease payments. Under Section 63J-1-603 of the Utah Code, the Legislatgure intends that up to $116,900 of any remaining amount of the $1,228,500 ongoing General Funds provided by the Laws of Utah 2010 Chapter 2, State Agency and Higher Education Base Budget, Item 75, for the Department of Community and Culture - Administration (Information Technology) line item not lapse at the close of Fiscal Year 2011. Funding Detail Operational funding for the Administration Program is appropriated from the General Fund. However, a fee has been approved and dedicated credits appropriated for revenue which may be received beginning in FY 2012.
Program: Executive Director's Office Function The Executive Director and staff lead and coordinate the Department's work with the Governor and other state agencies. The Executive Section coordinates the efforts of the various divisions of the Department in communicating established goals. The Internal Auditor, who works directly for the Executive Director, is also part of this section. The Internal Auditor ensures effectiveness of controls and reliability of data. The Auditor also evaluates department adherence to plans, policies, procedures and laws, and coordinates with outside auditors conducting audits of divisions. Responsibility for the Administration division is divided between the Executive Director and the Deputy Director. They are responsible for governance, policy, communications, operations, strategic planning, enterprise project oversight, digitization and administration. Funding Detail A five year history of program funding is presented in the following table.
Program: Information Technology Function The Information Technology section is responsible for information technology systems and programs within the Department. The section is divided into two functions, operations and e-solutions. Resources provided to the Department include: network services; application and web development, design and delivery; internet and web services; and customer desktop support. Responsibilities include: maintenance and support of all computer room backend services, LAN and WAN connectivity; web services and delivery; database support and maintenance; application development; and support and email services. During the 2007 General Session funding was provided to begin a department-wide digitization effort in FY 2008. The Department has developed a multi-year plan to digitize a prioritized list of collections, documents, grant management databases and enterprise-level data optimization to make resources available to the public in a more efficient and accessible manner. Funding Detail Funding for Information Technology is appropriated from the General Fund. Funds are used to support DTS staff and data processing costs.
Program: Administrative Services Function Administrative Services coordinates and facilitates the business functions of the Department. The Administrative team provides the Department's public relations, budgeting, accounting, and planning services. The Chief Financial Officer is responsible for all budgeting and accounting for the Department. The DCC Public Information Officer provides the public relations function for the Department by working closely with the Governor's Office and division directors to ensure the Department maximizes media opportunities. Funding Detail A five year history of Administrative Service funding is presented in the following table. Funding is used mainly for staff costs and current expense.
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