Compendium of Budget Information for the 2012 General Session

Business, Economic Development, & Labor
Appropriations Subcommittee

Function

The mission of the State Library is to 'develop, advance, and promote library services and access to information.'

Statutory Authority

Statutory authority for the Utah State Library (USL) is provided in UCA 9-7. The statute provides the Division with the ability to function as the library authority for the state. It also gives USL responsibility for 'general library services, extension services, the preservation, distribution and exchange of state publications, legislative reference, and other services considered proper for a state library.'

Intent Language

Under Section 63J-1-603 of the Utah Code, the Legislature intends that, up to $274,200, of the $4,601,800 ongoing General Funds provided by the Laws of Utah 2010 Chapter 2, State Agency and Higher Education Base Budget, Item 80, for the Department of Community and Culture - State Library Division line item not lapse at the close of Fiscal Year 2011. This amount will temporarily restore reduction to CLEF (Community Library Enhancements Funding) and be used for CLEF grants in FY 2012.

Performance

The State Library uses the cost per pioneer search as a measure of efficiency. Data for this measure is shown below.

Pioneer Online Resources Cost per Search

The Blind and Disabled program measures the circulation of materials to measure demand for services. The data for this program is shown below.

Mobile libraries (bookmobiles) also use circulation of materials as a measure of demand. The data for this program is shown below.

Funding Detail

The Utah State Library Division utilizes funding from the General Fund, federal funds, and dedicated credit revenues.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$5,195,700	$4,837,100	$4,695,800	$4,481,800	$4,193,700
General Fund, One-time	$0	$216,900	($51,600)	$0	$0
Federal Funds	$1,811,000	$1,755,800	$1,340,600	$1,868,600	$2,150,600
Dedicated Credits Revenue	$2,253,700	$2,098,600	$2,065,900	$1,942,400	$2,144,300
Beginning Nonlapsing	$27,100	$0	$0	$235,100	$0
Closing Nonlapsing	$0	$0	($235,100)	($274,200)	$0
Total	$9,287,500	$8,908,400	$7,815,600	$8,253,700	$8,488,600

Programs:	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Administration	$1,786,500	$1,782,300	$1,707,900	$1,763,800	$1,755,800
Blind and Disabled	$1,740,000	$1,839,000	$1,686,900	$1,721,500	$2,032,100
Library Development	$2,909,700	$2,882,700	$2,362,400	$2,485,900	$2,410,000
Library Resources	$2,851,300	$2,404,400	$2,058,400	$2,282,500	$2,290,700
Total	$9,287,500	$8,908,400	$7,815,600	$8,253,700	$8,488,600

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$4,468,400	$4,577,800	$4,222,100	$4,113,800	$4,431,800
In-state Travel	$47,800	$45,500	$27,300	$25,500	$48,700
Out-of-state Travel	$32,100	$20,600	$12,500	$14,500	$32,800
Current Expense	$2,841,600	$2,763,000	$2,537,900	$3,122,700	$2,561,000
DP Current Expense	$281,200	$198,200	$154,300	$241,300	$119,000
DP Capital Outlay	$16,900	$0	$1,500	$47,000	$0
Capital Outlay	$30,800	$0	$0	($1,500)	$0
Other Charges/Pass Thru	$1,568,700	$1,303,300	$860,000	$690,400	$1,295,300
Total	$9,287,500	$8,908,400	$7,815,600	$8,253,700	$8,488,600

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	73.3	73.0	65.8	63.9	66.0
Actual FTE	0.0	0.0	63.0	63.9	0.0
Vehicles	20	20	15	14	13

Subcommittee Table of Contents

Program: Administration

Function

The State Library Administration program provides general leadership and management for the State Library Division. The program works with the Department of Community and Culture, state officials, the State Library Board, advisory groups, librarians and board members from public, school, academic and special libraries and professional associations to assure the accountability and responsiveness of the Divisions programs and services. It coordinates planning for the improvement of library services in Utah, and monitors legislation affecting libraries. The program's functions include: leadership, planning, personnel, management, external relations; budgeting, accounting, and purchasing. Administration also provides other organizational support functions such as risk management and facilities and utilities control.

Funding Detail

The majority of Administration funding is from the General Fund with a small portion appropriated from dedicated credit revenues. Dedicated credits are generated by services provided by the state library. Most of the appropriation is used for staff and the bond payment on the library building.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$1,500,800	$1,529,500	$1,472,400	$1,542,200	$1,492,700
General Fund, One-time	$0	$0	($9,300)	$0	$0
Dedicated Credits Revenue	$258,600	$252,800	$260,000	$257,100	$263,100
Beginning Nonlapsing	$27,100	$0	$0	$0	$0
Closing Nonlapsing	$0	$0	($15,200)	($35,500)	$0
Total	$1,786,500	$1,782,300	$1,707,900	$1,763,800	$1,755,800

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$526,900	$545,700	$549,000	$581,000	$582,400
In-state Travel	$4,400	$1,700	$2,800	$800	$4,000
Out-of-state Travel	$5,600	$300	($600)	$1,200	$5,600
Current Expense	$1,204,700	$1,215,100	$1,150,500	$1,167,600	$1,144,800
DP Current Expense	$44,900	$19,500	$6,200	$13,200	$19,000
Total	$1,786,500	$1,782,300	$1,707,900	$1,763,800	$1,755,800

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	6.5	5.5	6.5	6.5	6.0
Actual FTE	0.0	0.0	6.4	6.5	0.0

Subcommittee Table of Contents

Program: Blind and Disabled

Function

The Program for the Blind and Disabled serves blind, visually and print impaired and physically disabled Utahns. All appropriate public, non-public, or non-profit libraries have an opportunity to participate in the program. The Library for the Blind and Disabled provides special library services to a targeted population by circulating library materials in alternative formats including Braille, large print, recorded cassettes and digital media. Approximately 1.4 percent of Utah's population is blind or physically disabled. Presently 24 percent of the target population is receiving service from the blind and physically disabled program.

Funding Detail

Major funding for the Blind and Disabled is from the General Fund, federal funds and dedicated credit revenues. Dedicated credits for this program come providing services to eligible residents of other states. Utah contracts with 19 states and provides Braille to eligible citizens in those States. Utah also contracts with Wyoming and provides full service to those eligible. The revenue from these contracts supports staff and warehouse space for materials at USL and makes it possible for Utah's blind and disabled customers to have ready access to a large collection of materials.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$952,800	$682,200	$697,600	$654,900	$534,600
General Fund, One-time	$0	$27,700	($9,700)	$0	$0
Federal Funds	$96,400	$356,400	$207,700	$495,300	$573,400
Dedicated Credits Revenue	$690,800	$772,700	$800,100	$731,400	$924,100
Closing Nonlapsing	$0	$0	($8,800)	($160,100)	$0
Total	$1,740,000	$1,839,000	$1,686,900	$1,721,500	$2,032,100

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$1,466,900	$1,560,200	$1,496,800	$1,319,700	$1,472,400
In-state Travel	$600	$800	$200	$200	$1,100
Out-of-state Travel	$10,000	$7,500	$6,800	$700	$8,800
Current Expense	$192,600	$189,800	$124,300	$215,600	$74,500
DP Current Expense	$53,000	$31,300	$58,800	$138,300	$27,000
DP Capital Outlay	$16,900	$0	$0	$47,000	$0
Other Charges/Pass Thru	$0	$49,400	$0	$0	$448,300
Total	$1,740,000	$1,839,000	$1,686,900	$1,721,500	$2,032,100

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	27.0	25.5	26.0	26.0	26.0
Actual FTE	0.0	0.0	25.8	26.0	0.0

Subcommittee Table of Contents

Program: Library Development

Function

The Library Development program supports library services in all areas of the state's library community. It focuses particularly on public library services provided by Utah's cities and counties. This program helps ensure that local communities across Utah have access to the information resources and tools that residents need to fully participate in the emerging technologies.

The program assists libraries in achieving library certification. Certified libraries are eligible to apply for grants and to receive state and federal funds administered by the Utah State Library. Uncertified libraries are not eligible for these funds.

The program contracts with counties to provide mobile library services (bookmobiles) for fourteen counties not served by fixed site public libraries.

Library Development also administers and coordinates consulting services, a children's summer reading program, early literacy training, library service standards, planning, federal grants, and library management information. USL staff provides professional expertise and technical assistance to help library directors and trustees solve problems, assess needs, make plans, set policies and find resources.

Funding Detail

Funding for Library Development comes from the General Fund, federal funds, and dedicated credits. Dedicated credits in this program are generated by the bookmobile program. Most of the funding for the program is used for staff support, maintenance of bookmobile services, and federal grant expenditures through the Library Service and Technology Act (LSTA).

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$895,000	$1,202,000	$1,072,300	$1,060,100	$940,400
General Fund, One-time	$0	$20,900	($15,900)	$0	$0
Federal Funds	$935,300	$586,700	$478,100	$695,400	$512,500
Dedicated Credits Revenue	$1,079,400	$1,073,100	$1,005,800	$953,900	$957,100
Closing Nonlapsing	$0	$0	($177,900)	($223,500)	$0
Total	$2,909,700	$2,882,700	$2,362,400	$2,485,900	$2,410,000

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$1,450,700	$1,836,700	$1,600,200	$1,519,200	$1,656,000
In-state Travel	$28,200	$31,100	$17,400	$12,200	$34,900
Out-of-state Travel	$9,500	$9,600	$4,200	$6,300	$9,000
Current Expense	$357,600	$424,700	$417,900	$797,700	$441,100
DP Current Expense	$50,000	$82,800	$43,900	$35,000	$21,000
DP Capital Outlay	$0	$0	$1,500	$0	$0
Capital Outlay	$30,800	$0	$0	($1,500)	$0
Other Charges/Pass Thru	$982,900	$497,800	$277,300	$117,000	$248,000
Total	$2,909,700	$2,882,700	$2,362,400	$2,485,900	$2,410,000

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	6.0	34.0	23.9	22.4	24.0
Actual FTE	0.0	0.0	23.4	22.4	0.0
Vehicles	20	20	15	14	13

Subcommittee Table of Contents

Program: Library Resources

Function

The Library Resources program provides reference and interlibrary loan services for libraries and agencies statewide, giving particular support to the state's rural public library jurisdictions. It operates library catalog facilities that are shared with other state agencies and bookmobiles. Staff collect, catalog and distribute Utah state government publications to depository libraries and have created a digital repository providing public access to state publications (http://publications.utah.gov).

The program provides a complete range of training for public library staffs across the state. Lender support within the program offers assistance to all types of libraries in Utah to encourage sharing of resources with other Utah libraries. The program also administers state-funded Community Library Enhancement Funds (CLEF) which are used to enhance operations at Utah's public libraries.

Library Resources provides premium internet resources through Public Pioneer, Utah's Online Library (http://pioneer.utah.gov) for public library users across the state. These resources include downloadable ebooks and audiobooks, business information, magazines & newspapers, genealogy information, auto repair, and other online information sources to supplement local library collections.

Funding Detail

Funding for Library Resources is from the General Fund and federal funds (LSTA). Overall funding is used for staff support and database purchases.

Sources of Finance	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
General Fund	$1,847,100	$1,423,400	$1,453,500	$1,224,600	$1,226,000
General Fund, One-time	$0	$168,300	($16,700)	$0	$0
Federal Funds	$779,300	$812,700	$654,800	$677,900	$1,064,700
Dedicated Credits Revenue	$224,900	$0	$0	$0	$0
Beginning Nonlapsing	$0	$0	$0	$235,100	$0
Closing Nonlapsing	$0	$0	($33,200)	$144,900	$0
Total	$2,851,300	$2,404,400	$2,058,400	$2,282,500	$2,290,700

Categories of Expenditure	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Personnel Services	$1,023,900	$635,200	$576,100	$693,900	$721,000
In-state Travel	$14,600	$11,900	$6,900	$12,300	$8,700
Out-of-state Travel	$7,000	$3,200	$2,100	$6,300	$9,400
Current Expense	$1,086,700	$933,400	$845,200	$941,800	$900,600
DP Current Expense	$133,300	$64,600	$45,400	$54,800	$52,000
Other Charges/Pass Thru	$585,800	$756,100	$582,700	$573,400	$599,000
Total	$2,851,300	$2,404,400	$2,058,400	$2,282,500	$2,290,700

Other Indicators	2008 Actual	2009 Actual	2010 Actual	2011 Actual	2012 Approp
Budgeted FTE	33.8	8.0	9.5	9.0	10.0
Actual FTE	0.0	0.0	7.4	9.0	0.0

Subcommittee Table of Contents