COBI 2015 - ISF - Central Mailing

Overview
Issues
Performance
Financials

Sources Uses

FY 2016 Appropriation

State Mail provides mail services for agencies throughout the state. The automation of mail functions in a centralized facility reduces the time that agencies spend on these functions and increases overall efficiency.

State Mail is established to provide services in a way that minimizes costs to state agencies. Bar coding and presorting of mail allows agencies to receive maximum postal discounts. Rates reflect postal discounts obtained through mail automation and consolidation. Mail Services also provides agencies with an effective way to process their outgoing mail stream. Collation, sorting, and inserting are all automated functions performed by the division.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $13,382,500 from all sources for ISF - Central Mailing. This is a 0 percent increase from Fiscal Year 2015 revised estimated amounts from all sources.

Freight and Postage Cost Avoidance

State Mail Services is primarily a production environment. Tracking freight and postage cost avoidance is one performance measure as illustrated in the following chart.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Dedicated Credits - Intragvt Rev	12,463,400	13,181,700	13,154,700	13,270,800	13,278,800	103,000	13,381,800	700	13,382,500
Sale of Fixed Assets	0	(14,900)	0	0	0	0	0	0	0
Total	$12,463,400	$13,166,800	$13,154,700	$13,270,800	$13,278,800	$103,000	$13,381,800	$700	$13,382,500

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	2,195,100	2,238,900	2,374,100	2,413,600	2,454,200	30,300	2,484,500	0	2,484,500
In-state Travel	3,200	900	9,900	1,500	1,000	500	1,500	0	1,500
Out-of-state Travel	6,500	4,700	600	0	600	(600)	0	0	0
Current Expense	10,306,200	10,664,500	10,512,100	10,522,600	10,521,400	(3,400)	10,518,000	25,700	10,543,700
DP Current Expense	21,000	25,900	32,500	32,700	62,600	(29,900)	32,700	0	32,700
Capital Outlay	147,700	0	92,800	122,400	0	138,100	138,100	25,700	163,800
Other Charges/Pass Thru	24,100	24,500	26,900	26,800	26,900	(500)	26,400	(4,400)	22,000
Depreciation	0	136,500	0	0	110,500	(110,500)	0	0	0
Transfers	0	0	0	65,400	0	0	0	0	0
Total	$12,703,800	$13,095,900	$13,048,900	$13,185,000	$13,177,200	$24,000	$13,201,200	$47,000	$13,248,200

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	53.50	53.50	53.50	58.50	58.50	0	58.50	0.50	59
Actual FTE	39.70	51.50	53.80	54.30	0	0	0	0	0
Authorized Capital Outlay	418,127	76,900	400,000	80,000	130,000	(30,000)	100,000	30,000	130,000
Retained Earnings	(58,300)	12,600	118,300	204,100	223,800	160,900	384,700	134,300	519,000
Vehicles	16	18	18	16	16	0	16	0	16

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.