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S.B. 20

             1     

FACILITATION OF E-GOVERNMENT

             2     
2003 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Sponsor: David H. Steele

             5      This act modifies the Uniform Electronic Transactions Act and construction statutes to
             6      facilitate government agencies providing services electronically and to make technical
             7      changes.
             8      This act affects sections of Utah Code Annotated 1953 as follows:
             9      AMENDS:
             10          46-4-502, as enacted by Chapter 138, Laws of Utah 2001
             11          63D-1-301.5, as last amended by Chapters 12 and 346, Laws of Utah 2000
             12          68-3-12, as last amended by Chapter 241, Laws of Utah 2001
             13      RENUMBERS AND AMENDS:
             14          46-4-503, (Renumbered from 63D-1-105, as enacted by Chapter 307, Laws of Utah
             15      1999)
             16      Be it enacted by the Legislature of the state of Utah:
             17          Section 1. Section 46-4-502 is amended to read:
             18           46-4-502. Providing services or information electronically -- Interpretation of
             19      terms in Utah Code.
             20          [For purposes of this part:]
             21          (1) To provide services or information electronically, a state governmental entity may
             22      implement the terms listed in Subsection (2) in accordance with this section:
             23          (a) when the term is used in the Utah Code; and
             24          (b) if the implementation is not:
             25          (i) inconsistent with the manifest intent of the Legislature; or
             26          (ii) repugnant to the context of the statute.
             27          (2) Subsection (1) applies to the terms listed in this Subsection (2).



             28          [(1)] (a) "Copy" may include an electronic version of a document.
             29          [(2)] (b) "Mail" may include sending a document electronically[, provided that] if the
             30      recipient can accept and process the electronic writing.
             31          [(3)] (c) "Mailing address" may include an electronic mailing address capable of
             32      receiving and processing an electronic writing.
             33          [(4)] (d) "Sign" or "signature" may include any form of electronic signature authorized
             34      by the governmental agency.
             35          [(5)] (e) "Written" or "writing" [means] may include information that is:
             36          [(a)] (i) inscribed on a tangible medium; or
             37          [(b)] (ii) (A) stored in an electronic or other medium; and
             38          (B) is retrievable in a perceivable form.
             39          Section 2. Section 46-4-503 , which is renumbered from Section 63D-1-105 is
             40      renumbered and amended to read:
             41           [63D-1-105].     46-4-503. Government products and services provided
             42      electronically.
             43          (1) [The appropriate] Notwithstanding Section 46-4-501 , a state [entities]
             44      governmental agency that administers one or more of the following transactions shall allow
             45      [the following services to be transacted through the Internet by July 1, 2002] those transactions
             46      to be conducted electronically:
             47          (a) an application for [and] or renewal of a professional [and] or occupational
             48      [licenses] license issued under Title 58, Occupations and Professions;
             49          (b) the renewal of a drivers [licenses] license;
             50          (c) an application for a hunting [and] or fishing [licenses] license;
             51          (d) [filings for income tax, sales tax,] the filing of:
             52          (i) a return under Title 59, Chapter 7, 10, or 12;
             53          (ii) a court [documents, and] document; or
             54          (iii) a document under Title 70A, Uniform Commercial Code;
             55          (e) [registrations] a registration for [products, brands, motor vehicles, corporations, and
             56      businesses; and]:
             57          (i) a product;
             58          (ii) a brand; or



             59          (iii) a motor vehicle;
             60          (f) a registration under:
             61          (i) Title 16, Corporations;
             62          (ii) Title 42, Names; or
             63          (iii) Title 48, Partnerships; or
             64          [(f)] (g) submission of an application for [unemployment, welfare, and health] benefits:
             65          (i) under Title 35A, Chapter 3, Employment Support Act;
             66          (ii) under Title 35A, Chapter 4, Employment Security Act; or
             67          (iii) related to accident and health insurance.
             68          (2) The state system of public education, in coordination with the Utah Education
             69      Network, shall make reasonable progress toward making the following services available
             70      [through the Internet by July 1, 2002;] electronically:
             71          (a) secure access by parents and students to student grades and progress reports;
             72          (b) [email] e-mail communications with:
             73          (i) teachers[,];
             74          (ii) parent-teacher associations[,]; and
             75          (iii) school administrators;
             76          (c) access to school calendars and schedules; and
             77          (d) teaching resources that may include:
             78          (i) teaching plans[,];
             79          (ii) curriculum guides[,]; and
             80          (iii) media resources.
             81          (3) [State entities] A state governmental agency shall:
             82          (a) in carrying out the requirements of this section, take reasonable steps to ensure the
             83      security and privacy of records that are private or controlled as defined by Title 63, Chapter 2,
             84      Government Records Access and Management Act;
             85          (b) in addition to those [required services] transactions listed in Subsections (1)
             86      through (3), determine any additional services [which] that may be made available to the public
             87      through electronic means[, including the Internet, by July 1, 2002]; and
             88          (c) as part of [their] the state governmental agency's budget [reports] report to the
             89      Information Technology Commission prescribed by Section 63D-1-204 , report on the progress


             90      of compliance with Subsections (1) through (3).
             91          (4) [A] Notwithstanding the other provisions of this part, a state [entity] governmental
             92      agency is not required by this part to [provide] conduct a transaction [through the Internet that
             93      is] electronically if:
             94          (a) conducting the transaction electronically is not required by federal law; and
             95          (b) conducting the transaction electronically is:
             96          (i) impractical[,];
             97          (ii) unreasonable[,]; or
             98          (iii) not permitted by laws pertaining to privacy or security.
             99          Section 3. Section 63D-1-301.5 is amended to read:
             100           63D-1-301.5. Chief information officer -- Duties.
             101          (1) The chief information officer shall:
             102          (a) develop specific information technology objectives, policies, procedures, and
             103      standards to guide the development of information systems within state government to achieve
             104      maximum economy and quality while preserving optimum user flexibility, including:
             105          (i) policies, standards, and procedures for appropriate interchange of information,
             106      optimum service, and minimum costs;
             107          (ii) policies for costing all information technology services performed by any state
             108      information technology cost recovery center so that every cost recovery center charges its users
             109      a rate for services that is both equitable and sufficient to recover all the costs of its operation,
             110      including the cost of capital equipment and facilities;
             111          (iii) policies governing coordination, cooperation, joint efforts, working relationships,
             112      and cost accounting relative to the development and maintenance of information technology
             113      and information systems; and
             114          (iv) policies to ensure the protection of individual privacy and guarantee the exclusive
             115      control to a user of its own data;
             116          (b) coordinate the preparation of agency information technology plans within state
             117      government, encompassing both short-term and long-term needs that support the agency's and
             118      the state's strategic plans, including Utah Tomorrow;
             119          (c) require each state agency to submit semiannually an agency information technology
             120      plan containing the information required by Subsection (2) before the legislative session in


             121      which the budget request will be heard and no later than the June 15 after the legislative
             122      session in which the budget request was authorized to the chief information officer;
             123          (d) upon receipt of a state agency's information technology plan:
             124          (i) provide a complete copy of that plan to the director of the Division of Information
             125      Technology Services;
             126          (ii) review and approve or disapprove agency information technology plans to ensure
             127      that these plans are the most economically viable and are the best solution to the agency's needs
             128      and the state's needs; and
             129          (iii) approve or disapprove of and coordinate the acquisition of information technology
             130      equipment, telecommunications equipment, and related services for all agencies of state
             131      government;
             132          (e) facilitate the implementation of agency plans;
             133          (f) establish priorities in terms of both importance and time sequencing for the
             134      development and implementation of information systems;
             135          (g) monitor information systems development to promote maximum use of existing
             136      state information resources;
             137          (h) advise the governor on information technology policy and make recommendations
             138      to the governor regarding requests for appropriations for information technology equipment
             139      and personnel;
             140          (i) maintain liaison with the legislative and judicial branches, the Board of Regents, the
             141      State Board of Education, local government, federal government, business and industry, and
             142      consumers to promote cooperation and make recommendations regarding information
             143      resources;
             144          (j) conduct performance audits of state information technology management, planning,
             145      and the use of information technology resources and distribute copies of the audit reports as
             146      provided in Subsection (3);
             147          (k) prepare an annual report to the governor and to the Legislature's Public Utilities and
             148      Technology Interim Committee and the Information Technology Commission that:
             149          (i) summarizes the state's current and projected use of information technology; and
             150          (ii) includes a description of major changes in state policy and a brief description of
             151      each state agency's plan;


             152          (l) inform each state entity of the requirements of Section [ 63D-1-105 ] 46-4-503 ;
             153          (m) as permitted by law, coordinate the efforts of state government to provide services
             154      and transactions through the Internet;
             155          (n) coordinate the development of electronic authentication methods and technology
             156      needed to conduct electronic transactions between government and citizens or businesses,
             157      except that the Division of Corporations and Commercial Code shall have responsibility for
             158      regulatory activities in Title 46, Chapter 3, Utah Digital Signature Act;
             159          (o) designate an existing state repository or create a new repository that is secure and
             160      central for the maintenance of any appropriate information relating to the issuance of digital
             161      certificates as provided in Section 46-3-601 ; and
             162          (p) develop a digital certificate policy pursuant to Subsection (6).
             163          (2) (a) Each state agency information technology plan shall include information about
             164      planned information technology objectives and expenditures for the next year in the level of
             165      detail and format specified by the chief information officer.
             166          (b) The plans in Subsection (2)(a) shall include the progress of each state agency
             167      toward making the agency's services available [on the Internet] electronically as provided in
             168      Section [ 63D-1-105 ] 46-4-503 .
             169          (3) (a) Upon completion of an audit report produced under authority of Subsection
             170      (1)(j), the chief information officer shall:
             171          (i) provide copies of all audit reports to:
             172          (A) the agency audited;
             173          (B) the governor;
             174          (C) the Office of Legislative Fiscal Analyst;
             175          (D) the Public Utilities and Technology Interim Committee; and
             176          (E) the Information Technology Commission; and
             177          (ii) present the performance audit findings to the Information Technology Policy and
             178      Strategy Committee at their next meeting.
             179          (b) Each state agency shall provide the chief information officer with complete access
             180      to all information technology records, documents, and reports, including electronic, analog, or
             181      digital, when requested for the purpose of a performance audit.
             182          (4) The rate for services established by an information technology cost recovery center,


             183      and reviewed by the chief information officer, may be lowered if the Legislature appropriates
             184      monies to the cost recovery center for the specific purpose of lowering rates.
             185          (5) (a) The chief information officer shall receive reports from the director of the
             186      Division of Information Technology Services regarding the division's:
             187          (i) budget;
             188          (ii) strategic plans, including services the division is or plans to offer agencies;
             189          (iii) major expenditure plans; and
             190          (iv) any other items determined jointly by the executive director and the chief
             191      information officer.
             192          (b) The chief information officer shall have authority to approve or disapprove any of
             193      the items listed in Subsection (5)(a).
             194          (6) The chief information officer shall:
             195          (a) develop a digital certificate policy which includes:
             196          (i) indicating the level of identity verification necessary for digital certificates issued by
             197      any governmental entity to be valid for transacting business online with state agencies and
             198      political subdivisions;
             199          (ii) requiring any certification authority from which the digital certificates are acquired
             200      to be licensed in the state pursuant to Title 46, Chapter 3, Utah Digital Signature Act;
             201          (iii) providing for the security of the information in the repository, including who is
             202      permitted access to the information; and
             203          (iv) indicating the appropriate use and retention of the information in the repository;
             204          (b) assist governmental entities desiring to transact business with citizens electronically
             205      to develop programs using digital certificates; and
             206          (c) designate the state repository pursuant to Section 46-3-601 .
             207          Section 4. Section 68-3-12 is amended to read:
             208           68-3-12. Rules of construction.
             209          (1) (a) In the construction of these statutes, the [following] general rules listed in this
             210      Subsection (1) shall be observed, unless [such] the construction would be:
             211          (i) inconsistent with the manifest intent of the Legislature; or
             212          (ii) repugnant to the context of the statute.
             213          [(a)] (b) The singular number includes the plural, and the plural the singular.


             214          [(b)] (c) Words used in one gender comprehend the other gender.
             215          [(c)] (d) Words used in the present tense include the future tense.
             216          (e) In accordance with Title 46, Chapter 4, Part 5, Electronic Records in Government
             217      Agencies, words related to the medium used in the provision of government services may
             218      include electronic or other mediums.
             219          (2) In the construction of these statutes, the [following] definitions listed in this
             220      Subsection (2) shall be observed, unless the definition would be inconsistent with the manifest
             221      intent of the Legislature, or repugnant to the context of the statute[:].
             222          (a) "Adjudicative proceeding" means:
             223          (i) all actions by a board, commission, department, officer, or other administrative unit
             224      of the state that determine the legal rights, duties, privileges, immunities, or other legal
             225      interests of one or more identifiable persons, including all actions to grant, deny, revoke,
             226      suspend, modify, annul, withdraw, or amend an authority, right, or license; and
             227          (ii) judicial review of all such actions.
             228          (b) "Advisory board," "advisory commission," and "advisory council" means a board,
             229      commission, or council that:
             230          (i) provides advice and makes recommendations to another person or entity who makes
             231      policy for the benefit of the general public;
             232          (ii) is created by and whose duties are provided by statute or by executive order; and
             233          (iii) performs its duties only under the supervision of another person as provided by
             234      statute.
             235          (c) "Councilman" includes a town trustee or a city commissioner, and "city
             236      commissioner" includes a councilman.
             237          (d) "County executive" means:
             238          (i) the county commission in the county commission or expanded county commission
             239      form of government established under Title 17, Chapter 52, Forms of County Government;
             240          (ii) the county executive in the "county executive-council" optional form of
             241      government authorized by Section 17-52-504 ; and
             242          (iii) the county manager in the "council-manager" optional form of government
             243      authorized by Section 17-52-505 .
             244          (e) "County legislative body" means:


             245          (i) the county commission in the county commission or expanded county commission
             246      form of government established under Title 17, Chapter 52, Forms of County Government;
             247          (ii) the county council in the "county executive-council" optional form of government
             248      authorized by Section 17-52-504 ; and
             249          (iii) the county council in the "council-manager" optional form of government
             250      authorized by Section 17-52-505 .
             251          (f) "Executor" includes administrator, and the term "administrator" includes executor,
             252      when the subject matter justifies such use.
             253          (g) "Guardian" includes a person who has qualified as a guardian of a minor or
             254      incapacitated person pursuant to testamentary or court appointment and a person who is
             255      appointed by a court to manage the estate of a minor or incapacitated person.
             256          (h) "Highway" and "road" include public bridges and may be held equivalent to the
             257      words "county way," "county road," "common road," and "state road."
             258          (i) "Him," "his," and other masculine pronouns include "her," "hers," and similar
             259      feminine pronouns unless the context clearly indicates a contrary intent or the subject matter
             260      relates clearly and necessarily to the male sex only.
             261          (j) "Insane person" include idiots, lunatics, distracted persons, and persons of unsound
             262      mind.
             263          (k) "Land," "real estate," and "real property" include land, tenements, hereditaments,
             264      water rights, possessory rights, and claims.
             265          (l) "Man" or "men" when used alone or in conjunction with other syllables as in
             266      "workman," includes "woman" or "women" unless the context clearly indicates a contrary
             267      intent or the subject matter relates clearly and necessarily to the male sex only.
             268          (m) "Month" means a calendar month, unless otherwise expressed, and the word
             269      "year," or the abbreviation "A.D." is equivalent to the expression "year of our Lord."
             270          (n) "Oath" includes "affirmation," and the word "swear" includes "affirm." Every oral
             271      statement under oath or affirmation is embraced in the term "testify," and every written one, in
             272      the term "depose."
             273          (o) "Person" includes individuals, bodies politic and corporate, partnerships,
             274      associations, and companies.
             275          (p) "Personal property" includes every description of money, goods, chattels, effects,


             276      evidences of rights in action, and all written instruments by which any pecuniary obligation,
             277      right, or title to property is created, acknowledged, transferred, increased, defeated, discharged,
             278      or diminished, and every right or interest therein.
             279          (q) "Personal representative," "executor," and "administrator" includes an executor,
             280      administrator, successor personal representative, special administrator, and persons who
             281      perform substantially the same function under the law governing their status.
             282          (r) "Policy board," "policy commission," or "policy council" means a board,
             283      commission, or council that:
             284          (i) possesses a portion of the sovereign power of the state to enable it to make policy
             285      for the benefit of the general public;
             286          (ii) is created by and whose duties are provided by the constitution or by statute;
             287          (iii) performs its duties according to its own rules without supervision other than under
             288      the general control of another person as provided by statute; and
             289          (iv) is permanent and continuous and not temporary and occasional.
             290          (s) "Population" shall be as shown by the last preceding state or national census, unless
             291      otherwise specially provided.
             292          (t) "Property" includes both real and personal property.
             293          (u) "Review board," "review commission," or "review council" means a board,
             294      commission, or council that:
             295          (i) possesses a portion of the sovereign power of the state only to the extent to enable it
             296      to approve policy made for the benefit of the general public by another body or person;
             297          (ii) is created by and whose duties are provided by statute;
             298          (iii) performs its duties according to its own rules without supervision other than under
             299      the general control of another person as provided by statute; and
             300          (iv) is permanent and continuous and not temporary and occasional.
             301          (v) "Sheriff," "county attorney," "district attorney," "clerk," or other words used to
             302      denote an executive or ministerial officer, may include any deputy, or other person performing
             303      the duties of such officer, either generally or in special cases; and the words "county clerk" may
             304      be held to include "clerk of the district court."
             305          (w) "Signature" includes any name, mark, or sign written with the intent to authenticate
             306      any instrument or writing.


             307          (x) "State," when applied to the different parts of the United States, includes the
             308      District of Columbia and the territories; and the words "United States" may include the District
             309      and the territories.
             310          (y) "Town" may mean incorporated town and may include city, and the word "city"
             311      may mean incorporated town.
             312          (z) "Vessel," when used with reference to shipping, includes steamboats, canal boats,
             313      and every structure adapted to be navigated from place to place.
             314          (aa) "Will" includes codicils.
             315          (bb) "Writ" means an order or precept in writing, issued in the name of the state or of a
             316      court or judicial officer; and "process" means a writ or summons issued in the course of
             317      judicial proceedings.
             318          (cc) "Writing" includes:
             319          (i) printing[,];
             320          (ii) handwriting[, and typewriting.]; and
             321          (iii) information stored in an electronic or other medium if the information is
             322      retrievable in a perceivable format.




Legislative Review Note
    as of 11-25-02 7:04 AM


A limited legal review of this legislation raises no obvious constitutional or statutory concerns.

Office of Legislative Research and General Counsel


Mixed Membership Committee Note
    as of 12-12-02 2:10 PM


The Information Technology Commission recommended this bill.
    Membership:        6 legislators    11 non-legislators
    Legislative Vote:    4 voting for    0 voting against    2 absent


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