Download Zipped Introduced WP 9 SB0112.ZIP
[Status][Bill Documents][Fiscal Note][Bills Directory]

S.B. 112

             1     

GOVERNMENT RECORDS PROTECTIONS FOR

             2     
FEDERAL MISSION OF NATIONAL GUARD

             3     
2003 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Sponsor: Peter C. Knudson

             6      This act modifies provisions of the Government Records Access and Management Act
             7      related to protected records by including information regarding National Guard
             8      operations or activities in support of the National Guard's federal mission.
             9      This act affects sections of Utah Code Annotated 1953 as follows:
             10      AMENDS:
             11          63-2-304, as last amended by Chapters 78, 86, 108, 283 and 286, Laws of Utah 2002
             12      Be it enacted by the Legislature of the state of Utah:
             13          Section 1. Section 63-2-304 is amended to read:
             14           63-2-304. Protected records.
             15          The following records are protected if properly classified by a governmental entity:
             16          (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret
             17      has provided the governmental entity with the information specified in Section 63-2-308 ;
             18          (2) commercial information or nonindividual financial information obtained from a
             19      person if:
             20          (a) disclosure of the information could reasonably be expected to result in unfair
             21      competitive injury to the person submitting the information or would impair the ability of the
             22      governmental entity to obtain necessary information in the future;
             23          (b) the person submitting the information has a greater interest in prohibiting access
             24      than the public in obtaining access; and
             25          (c) the person submitting the information has provided the governmental entity with
             26      the information specified in Section 63-2-308 ;
             27          (3) commercial or financial information acquired or prepared by a governmental entity



             28      to the extent that disclosure would lead to financial speculations in currencies, securities, or
             29      commodities that will interfere with a planned transaction by the governmental entity or cause
             30      substantial financial injury to the governmental entity or state economy;
             31          (4) records the disclosure of which could cause commercial injury to, or confer a
             32      competitive advantage upon a potential or actual competitor of, a commercial project entity as
             33      defined in Subsection 11-13-103 [(3)] (4);
             34          (5) test questions and answers to be used in future license, certification, registration,
             35      employment, or academic examinations;
             36          (6) records the disclosure of which would impair governmental procurement
             37      proceedings or give an unfair advantage to any person proposing to enter into a contract or
             38      agreement with a governmental entity, except that this Subsection (6) does not restrict the right
             39      of a person to see bids submitted to or by a governmental entity after bidding has closed;
             40          (7) records that would identify real property or the appraisal or estimated value of real
             41      or personal property, including intellectual property, under consideration for public acquisition
             42      before any rights to the property are acquired unless:
             43          (a) public interest in obtaining access to the information outweighs the governmental
             44      entity's need to acquire the property on the best terms possible;
             45          (b) the information has already been disclosed to persons not employed by or under a
             46      duty of confidentiality to the entity;
             47          (c) in the case of records that would identify property, potential sellers of the described
             48      property have already learned of the governmental entity's plans to acquire the property; or
             49          (d) in the case of records that would identify the appraisal or estimated value of
             50      property, the potential sellers have already learned of the governmental entity's estimated value
             51      of the property;
             52          (8) records prepared in contemplation of sale, exchange, lease, rental, or other
             53      compensated transaction of real or personal property including intellectual property, which, if
             54      disclosed prior to completion of the transaction, would reveal the appraisal or estimated value
             55      of the subject property, unless:
             56          (a) the public interest in access outweighs the interests in restricting access, including
             57      the governmental entity's interest in maximizing the financial benefit of the transaction; or
             58          (b) when prepared by or on behalf of a governmental entity, appraisals or estimates of


             59      the value of the subject property have already been disclosed to persons not employed by or
             60      under a duty of confidentiality to the entity;
             61          (9) records created or maintained for civil, criminal, or administrative enforcement
             62      purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if
             63      release of the records:
             64          (a) reasonably could be expected to interfere with investigations undertaken for
             65      enforcement, discipline, licensing, certification, or registration purposes;
             66          (b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
             67      proceedings;
             68          (c) would create a danger of depriving a person of a right to a fair trial or impartial
             69      hearing;
             70          (d) reasonably could be expected to disclose the identity of a source who is not
             71      generally known outside of government and, in the case of a record compiled in the course of
             72      an investigation, disclose information furnished by a source not generally known outside of
             73      government if disclosure would compromise the source; or
             74          (e) reasonably could be expected to disclose investigative or audit techniques,
             75      procedures, policies, or orders not generally known outside of government if disclosure would
             76      interfere with enforcement or audit efforts;
             77          (10) records the disclosure of which would jeopardize the life or safety of an
             78      individual;
             79          (11) records the disclosure of which would jeopardize the security of governmental
             80      property, governmental programs, or governmental recordkeeping systems from damage, theft,
             81      or other appropriation or use contrary to law or public policy;
             82          (12) records that, if disclosed, would jeopardize the security or safety of a correctional
             83      facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
             84      with the control and supervision of an offender's incarceration, treatment, probation, or parole;
             85          (13) records that, if disclosed, would reveal recommendations made to the Board of
             86      Pardons and Parole by an employee of or contractor for the Department of Corrections, the
             87      Board of Pardons and Parole, or the Department of Human Services that are based on the
             88      employee's or contractor's supervision, diagnosis, or treatment of any person within the board's
             89      jurisdiction;


             90          (14) records and audit workpapers that identify audit, collection, and operational
             91      procedures and methods used by the State Tax Commission, if disclosure would interfere with
             92      audits or collections;
             93          (15) records of a governmental audit agency relating to an ongoing or planned audit
             94      until the final audit is released;
             95          (16) records prepared by or on behalf of a governmental entity solely in anticipation of
             96      litigation that are not available under the rules of discovery;
             97          (17) records disclosing an attorney's work product, including the mental impressions or
             98      legal theories of an attorney or other representative of a governmental entity concerning
             99      litigation;
             100          (18) records of communications between a governmental entity and an attorney
             101      representing, retained, or employed by the governmental entity if the communications would be
             102      privileged as provided in Section 78-24-8 ;
             103          (19) personal files of a legislator, including personal correspondence to or from a
             104      member of the Legislature, provided that correspondence that gives notice of legislative action
             105      or policy may not be classified as protected under this section;
             106          (20) (a) records in the custody or control of the Office of Legislative Research and
             107      General Counsel, that, if disclosed, would reveal a particular legislator's contemplated
             108      legislation or contemplated course of action before the legislator has elected to support the
             109      legislation or course of action, or made the legislation or course of action public; and
             110          (b) notwithstanding Subsection (20)(a), the form to request legislation submitted to the
             111      Office of Legislative Research and General Counsel is a public document unless a legislator
             112      asks that the records requesting the legislation be maintained as protected records until such
             113      time as the legislator elects to make the legislation or course of action public;
             114          (21) research requests from legislators to the Office of Legislative Research and
             115      General Counsel or the Office of the Legislative Fiscal Analyst and research findings prepared
             116      in response to these requests;
             117          (22) drafts, unless otherwise classified as public;
             118          (23) records concerning a governmental entity's strategy about collective bargaining or
             119      pending litigation;
             120          (24) records of investigations of loss occurrences and analyses of loss occurrences that


             121      may be covered by the Risk Management Fund, the Employers' Reinsurance Fund, the
             122      Uninsured Employers' Fund, or similar divisions in other governmental entities;
             123          (25) records, other than personnel evaluations, that contain a personal recommendation
             124      concerning an individual if disclosure would constitute a clearly unwarranted invasion of
             125      personal privacy, or disclosure is not in the public interest;
             126          (26) records that reveal the location of historic, prehistoric, paleontological, or
             127      biological resources that if known would jeopardize the security of those resources or of
             128      valuable historic, scientific, educational, or cultural information;
             129          (27) records of independent state agencies if the disclosure of the records would
             130      conflict with the fiduciary obligations of the agency;
             131          (28) records of a public institution of higher education regarding tenure evaluations,
             132      appointments, applications for admissions, retention decisions, and promotions, which could be
             133      properly discussed in a meeting closed in accordance with Title 52, Chapter 4, Open and Public
             134      Meetings, provided that records of the final decisions about tenure, appointments, retention,
             135      promotions, or those students admitted, may not be classified as protected under this section;
             136          (29) records of the governor's office, including budget recommendations, legislative
             137      proposals, and policy statements, that if disclosed would reveal the governor's contemplated
             138      policies or contemplated courses of action before the governor has implemented or rejected
             139      those policies or courses of action or made them public;
             140          (30) records of the Office of the Legislative Fiscal Analyst relating to budget analysis,
             141      revenue estimates, and fiscal notes of proposed legislation before issuance of the final
             142      recommendations in these areas;
             143          (31) records provided by the United States or by a government entity outside the state
             144      that are given to the governmental entity with a requirement that they be managed as protected
             145      records if the providing entity certifies that the record would not be subject to public disclosure
             146      if retained by it;
             147          (32) transcripts, minutes, or reports of the closed portion of a meeting of a public body
             148      except as provided in Section 52-4-7 ;
             149          (33) records that would reveal the contents of settlement negotiations but not including
             150      final settlements or empirical data to the extent that they are not otherwise exempt from
             151      disclosure;


             152          (34) memoranda prepared by staff and used in the decision-making process by an
             153      administrative law judge, a member of the Board of Pardons and Parole, or a member of any
             154      other body charged by law with performing a quasi-judicial function;
             155          (35) records that would reveal negotiations regarding assistance or incentives offered
             156      by or requested from a governmental entity for the purpose of encouraging a person to expand
             157      or locate a business in Utah, but only if disclosure would result in actual economic harm to the
             158      person or place the governmental entity at a competitive disadvantage, but this section may not
             159      be used to restrict access to a record evidencing a final contract;
             160          (36) materials to which access must be limited for purposes of securing or maintaining
             161      the governmental entity's proprietary protection of intellectual property rights including patents,
             162      copyrights, and trade secrets;
             163          (37) the name of a donor or a prospective donor to a governmental entity, including a
             164      public institution of higher education, and other information concerning the donation that could
             165      reasonably be expected to reveal the identity of the donor, provided that:
             166          (a) the donor requests anonymity in writing;
             167          (b) any terms, conditions, restrictions, or privileges relating to the donation may not be
             168      classified protected by the governmental entity under this Subsection (37); and
             169          (c) except for public institutions of higher education, the governmental unit to which
             170      the donation is made is primarily engaged in educational, charitable, or artistic endeavors, and
             171      has no regulatory or legislative authority over the donor, a member of his immediate family, or
             172      any entity owned or controlled by the donor or his immediate family;
             173          (38) accident reports, except as provided in Sections 41-6-40 , 41-12a-202 , and
             174      73-18-13 ;
             175          (39) a notification of workers' compensation insurance coverage described in Section
             176      34A-2-205 ;
             177          (40) (a) the following records of a public institution of education, which have been
             178      developed, discovered, or received by or on behalf of faculty, staff, employees, or students of
             179      the institution:
             180          (i) unpublished lecture notes;
             181          (ii) unpublished research notes and data;
             182          (iii) unpublished manuscripts;


             183          (iv) creative works in process;
             184          (v) scholarly correspondence; and
             185          (vi) confidential information contained in research proposals; and
             186          (b) Subsection (40)(a) may not be construed to affect the ownership of a record;
             187          (41) (a) records in the custody or control of the Office of Legislative Auditor General
             188      that would reveal the name of a particular legislator who requests a legislative audit prior to the
             189      date that audit is completed and made public; and
             190          (b) notwithstanding Subsection (41)(a), a request for a legislative audit submitted to the
             191      Office of the Legislative Auditor General is a public document unless the legislator asks that
             192      the records in the custody or control of the Office of Legislative Auditor General that would
             193      reveal the name of a particular legislator who requests a legislative audit be maintained as
             194      protected records until the audit is completed and made public;
             195          (42) records that provide detail as to the location of an explosive, including a map or
             196      other document that indicates the location of:
             197          (a) a production facility; or
             198          (b) a magazine;
             199          (43) information contained in the database described in Section 62A-3-311.1 ; [and]
             200          (44) information contained in the Management Information System and Licensing
             201      Information System described in Title 62A, Chapter 4a, Child and Family Services[.]; and
             202          (45) information regarding National Guard operations or activities in support of the
             203      National Guard's federal mission.




Legislative Review Note
    as of 1-20-03 10:19 AM


A limited legal review of this legislation raises no obvious constitutional or statutory concerns.

Office of Legislative Research and General Counsel


[Bill Documents][Bills Directory]