H.B. 57 Enrolled

AMENDMENTS TO BUDGETARY PROCEDURES
ACT
2004 GENERAL SESSION
STATE OF UTAH
Sponsor: Jack A. Seitz

LONG TITLE
General Description:
This bill clarifies accounting requirements for certain claims against the state.
Highlighted Provisions:
This bill:
. prohibits certain medical assistance claims from being an expense or liability to the
state unless they are received by a certain date.
Monies Appropriated in this Bill:
None
Other Special Clauses:
None
Utah Code Sections Affected:
AMENDS:
63-38-8, as last amended by Chapter 256, Laws of Utah 2002

Be it enacted by the Legislature of the state of Utah:
Section 1. Section 63-38-8 is amended to read:
63-38-8. End of fiscal year -- Unexpended balances -- Funds not to be closed out
-- Pending claims -- Transfer of amounts from item of appropriation.
(1) As used in this section, "transaction control number" means the unique numerical
identifier established by the Department of Health to track each medical claim, which indicates
the date upon which the claim is entered.
(2) On or before August 31 of each fiscal year, the director of the Division of Finance

shall close out to the proper fund or account all remaining unexpended and unencumbered
balances of appropriations made by the Legislature, except:
(a) those funds classified under Title 51, Chapter 5, Funds Consolidation Act as:
(i) enterprise funds;
(ii) internal service funds;
(iii) trust and agency funds;
(iv) capital projects funds;
(v) college and university funds;
(vi) debt service funds; and
(vii) permanent funds;
(b) appropriations made to the Legislature and its committees;
(c) restricted special revenue funds, unless specifically directed to close out the fund in
the fund's enabling legislation;
(d) acquisition and development funds appropriated to the Division of Parks and
Recreation;
(e) funds encumbered to pay purchase orders issued prior to May 1 for capital equipment
if delivery is expected before June 30;
(f) unexpended and unencumbered balances of appropriations that meet the requirements
of Section 63-38-8.1 ; and
(g) any other appropriations excepted by statute or by an annual appropriations act.
(3) (a) Liabilities and related expenses for goods and services received on or before June
30 shall be recognized as expenses due and payable from appropriations made prior to June 30.
(b) The liability and related expense shall be recognized within time periods established by
the Division of Finance but shall be recognized not later than August 31.
(c) Liabilities and expenses not so recognized may be paid from regular departmental
appropriations for the subsequent fiscal year, if these claims do not exceed unexpended and
unencumbered balances of appropriations for the years in which the obligation was incurred.
(d) No amounts may be transferred from an item of appropriation of any department,

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institution, or agency into the Capital Projects Fund or any other fund without the prior express
approval of the Legislature.
(4) (a) For purposes of this chapter, claims processed under the authority of Title 26,
Chapter 18, Medical Assistance Act[,]:
(i) may not be considered a liability or expense to the state for budgetary purposes [until]
unless they are received by the Division of Health Care Financing[.] within the time periods
established by the Division of Finance under Subsection (3)(b); and
(ii) are not subject to the requirements of Subsection (3)(c).
(b) The transaction control number recorded on each claim invoice by the division is
considered the date of receipt [and is the date that liability is recognized by the state].

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