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H.B. 57 Enrolled






Sponsor: Jack A. Seitz

                  LONG TITLE
                  General Description:
                      This bill clarifies accounting requirements for certain claims against the state.
                  Highlighted Provisions:
                      This bill:
                      .    prohibits certain medical assistance claims from being an expense or liability to the
                  state unless they are received by a certain date.
                  Monies Appropriated in this Bill:
                  Other Special Clauses:
                  Utah Code Sections Affected:
                      63-38-8, as last amended by Chapter 256, Laws of Utah 2002
                  Be it enacted by the Legislature of the state of Utah:
                      Section 1. Section 63-38-8 is amended to read:
                       63-38-8. End of fiscal year -- Unexpended balances -- Funds not to be closed out
                  -- Pending claims -- Transfer of amounts from item of appropriation.
                      (1) As used in this section, "transaction control number" means the unique numerical
                  identifier established by the Department of Health to track each medical claim, which indicates
                  the date upon which the claim is entered.
                      (2) On or before August 31 of each fiscal year, the director of the Division of Finance

                  shall close out to the proper fund or account all remaining unexpended and unencumbered
                  balances of appropriations made by the Legislature, except:
                      (a) those funds classified under Title 51, Chapter 5, Funds Consolidation Act as:
                      (i) enterprise funds;
                      (ii) internal service funds;
                      (iii) trust and agency funds;
                      (iv) capital projects funds;
                      (v) college and university funds;
                      (vi) debt service funds; and
                      (vii) permanent funds;
                      (b) appropriations made to the Legislature and its committees;
                      (c) restricted special revenue funds, unless specifically directed to close out the fund in
                  the fund's enabling legislation;
                      (d) acquisition and development funds appropriated to the Division of Parks and
                      (e) funds encumbered to pay purchase orders issued prior to May 1 for capital equipment
                  if delivery is expected before June 30;
                      (f) unexpended and unencumbered balances of appropriations that meet the requirements
                  of Section 63-38-8.1 ; and
                      (g) any other appropriations excepted by statute or by an annual appropriations act.
                      (3) (a) Liabilities and related expenses for goods and services received on or before June
                  30 shall be recognized as expenses due and payable from appropriations made prior to June 30.
                      (b) The liability and related expense shall be recognized within time periods established by
                  the Division of Finance but shall be recognized not later than August 31.
                      (c) Liabilities and expenses not so recognized may be paid from regular departmental
                  appropriations for the subsequent fiscal year, if these claims do not exceed unexpended and
                  unencumbered balances of appropriations for the years in which the obligation was incurred.
                      (d) No amounts may be transferred from an item of appropriation of any department,

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                  institution, or agency into the Capital Projects Fund or any other fund without the prior express
                  approval of the Legislature.
                      (4) (a) For purposes of this chapter, claims processed under the authority of Title 26,
                  Chapter 18, Medical Assistance Act[,]:
                      (i) may not be considered a liability or expense to the state for budgetary purposes [until]
                  unless they are received by the Division of Health Care Financing[.] within the time periods
                  established by the Division of Finance under Subsection (3)(b); and
                      (ii) are not subject to the requirements of Subsection (3)(c).
                      (b) The transaction control number recorded on each claim invoice by the division is
                  considered the date of receipt [and is the date that liability is recognized by the state].

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