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H.B. 15






Sponsor: Douglas C. Aagard

             7      LONG TITLE
             8      General Description:
             9          This bill repeals the Advisory Board to the Office of State Debt Collection.
             10      Highlighted Provisions:
             11          This bill:
             12          .    repeals the Advisory Board to the Office of State Debt Collection.
             13      Monies Appropriated in this Bill:
             14          None
             15      Other Special Clauses:
             16          None
             17      Utah Code Sections Affected:
             18      AMENDS:
             19          63A-8-101, as last amended by Chapter 135, Laws of Utah 2002
             20          63A-8-201, as last amended by Chapter 135, Laws of Utah 2002
             21          63A-8-203, as enacted by Chapter 354, Laws of Utah 1995
             22      REPEALS:
             23          63A-8-202, as last amended by Chapter 243, Laws of Utah 1996
             25      Be it enacted by the Legislature of the state of Utah:
             26          Section 1. Section 63A-8-101 is amended to read:
             27           63A-8-101. Definitions.

             28          As used in this chapter:
             29          (1) (a) "Accounts receivable" or "receivables" means any amount due the state from an
             30      entity for which payment has not been received by the state agency that is servicing the debt.
             31          (b) "Accounts receivable" includes unpaid fees, licenses, taxes, loans, overpayments,
             32      fines, forfeitures, surcharges, costs, contracts, interest, penalties, restitution to victims,
             33      third-party claims, sale of goods, sale of services, claims, and damages.
             34          (2) "Administrative offset" means:
             35          (a) a reduction of an individual's tax refund or other payments due to the individual to
             36      reduce or eliminate accounts receivable that the individual owes to the state; and
             37          (b) a reduction of an entity's tax refund or other payments due to the entity to reduce or
             38      eliminate accounts receivable that the entity owes to the state.
             39          [(3) "Board" means the advisory board created by this chapter.]
             40          [(4)] (3) "Entity" means an individual, a corporation, partnership, or other organization
             41      that pays taxes to or does business with the state.
             42          [(5)] (4) "Office" means the Office of State Debt Collection established by this chapter.
             43          [(6)] (5) "Past due" means any accounts receivable that the state has not received by the
             44      payment due date.
             45          [(7)] (6) (a) "State agency" includes any department, division, commission, council,
             46      board, bureau, committee, office, or other administrative subunit of Utah state government,
             47      including the legislative and judicial branches of state government.
             48          (b) "State agency" does not include:
             49          (i) any institution of higher education; or
             50          (ii) except in Subsection 63A-8-201 (7)(g), the State Tax Commission.
             51          [(8)] (7) "Writing-off" means the removal of an accounts receivable from an agency's
             52      accounts receivable records but does not necessarily eliminate further collection efforts.
             53          Section 2. Section 63A-8-201 is amended to read:
             54           63A-8-201. Office of State Debt Collection created -- Duties.
             55          (1) The state and each state agency shall comply with the requirements of this chapter
             56      and any rules established by the Office of State Debt Collection.
             57          (2) There is created the Office of State Debt Collection in the Department of
             58      Administrative Services.

             59          (3) The office shall:
             60          (a) have overall responsibility for collecting and managing state receivables;
             61          (b) develop consistent policies governing the collection and management of state
             62      receivables;
             63          (c) oversee and monitor state receivables to ensure that state agencies are:
             64          (i) implementing all appropriate collection methods;
             65          (ii) following established receivables guidelines; and
             66          (iii) accounting for and reporting receivables in the appropriate manner;
             67          (d) develop policies, procedures, and guidelines for accounting, reporting, and
             68      collecting monies owed to the state;
             69          (e) provide information, training, and technical assistance to all state agencies on
             70      various collection-related topics;
             71          (f) write an inclusive receivables management and collection manual for use by all
             72      state agencies;
             73          (g) prepare quarterly and annual reports of the state's receivables;
             74          (h) create or coordinate a state accounts receivable database;
             75          (i) develop reasonable criteria to gauge state agencies' efforts in maintaining an
             76      effective accounts receivable program;
             77          (j) identify those state agencies that are not making satisfactory progress toward
             78      implementing collection techniques and improving accounts receivable collections;
             79          (k) coordinate information, systems, and procedures between state agencies to
             80      maximize the collection of past-due accounts receivable;
             81          (l) establish an automated cash receipt process between state agencies;
             82          (m) establish procedures for writing off accounts receivable for accounting and
             83      collection purposes;
             84          (n) establish standard time limits after which an agency will delegate responsibility to
             85      collect state receivables to the office or its designee;
             86          (o) be a real party in interest for an account receivable referred to the office by any
             87      state agency; and
             88          (p) allocate monies collected for judgments registered under Section 77-18-6 in
             89      accordance with Sections 63-63a-2 , 63A-8-302 , and 78-3-14.5 .

             90          (4) The office may:
             91          (a) recommend to the Legislature new laws to enhance collection of past-due accounts
             92      by state agencies;
             93          (b) collect accounts receivables for higher education entities, if the higher education
             94      entity agrees;
             95          (c) prepare a request for proposal for consulting services to:
             96          (i) analyze the state's receivable management and collection efforts; and
             97          (ii) identify improvements needed to further enhance the state's effectiveness in
             98      collecting its receivables;
             99          (d) contract with private or state agencies to collect past-due accounts;
             100          (e) perform other appropriate and cost-effective coordinating work directly related to
             101      collection of state receivables;
             102          (f) obtain access to records of any state agency that are necessary to the duties of the
             103      office by following the procedures and requirements of Section 63-2-206 ;
             104          (g) by following the procedures and requirements of Section 63-38-3.2 establish:
             105          (i) a fee to cover the administrative costs of collection, on accounts administered by the
             106      office;
             107          (ii) a late penalty fee that may not be more than 10% of the account receivable on
             108      accounts administered by the office;
             109          (iii) an interest charge that is:
             110          (A) the postjudgment interest rate established by Section 15-1-4 in judgments
             111      established by the courts; or
             112          (B) not more than 2% above the prime rate as of July 1 of each fiscal year for accounts
             113      receivable for which no court judgment has been entered; and
             114          (iv) fees to collect accounts receivable for higher education;
             115          (h) make rules that allow accounts receivable to be collected over a reasonable period
             116      of time and under certain conditions with credit cards;
             117          (i) file a satisfaction of judgment in the district court by following the procedures and
             118      requirements of the Utah Rules of Civil Procedure;
             119          (j) ensure that judgments for which the office is the judgment creditor are renewed, as
             120      necessary; and

             121          (k) notwithstanding Section 63-2-206 , share records obtained under Subsection (4)(f)
             122      with private sector vendors under contract with the state to assist state agencies in collecting
             123      debts owed to the state agencies without changing the classification of any private, controlled,
             124      or protected record into a public record.
             125          (5) The office shall ensure that:
             126          (a) a record obtained by the office or a private sector vendor as referred to in
             127      Subsection (4)(k):
             128          (i) is used only for the limited purpose of collecting accounts receivable; and
             129          (ii) is subject to federal, state, and local agency records restrictions; and
             130          (b) any person employed by, or formerly employed by, the office or a private sector
             131      vendor as referred to in Subsection (4)(k) is subject to:
             132          (i) the same duty of confidentiality with respect to the record imposed by law on
             133      officers and employees of the state agency from which the record was obtained; and
             134          (ii) any civil or criminal penalties imposed by law for violations of lawful access to a
             135      private, controlled, or protected record.
             136          (6) (a) The office shall collect accounts receivable ordered by the district court as a
             137      result of prosecution for a criminal offense that have been transferred to the office under
             138      Subsection 76-3-201.1 (5)(h) or (8).
             139          (b) The office may not assess the interest charge established by the office under
             140      Subsection (4) on an account receivable subject to the postjudgment interest rate established by
             141      Section 15-1-4 .
             142          (7) The office shall require state agencies to:
             143          (a) transfer collection responsibilities to the office or its designee according to time
             144      limits established by the office;
             145          (b) make annual progress towards implementing collection techniques and improved
             146      accounts receivable collections;
             147          (c) use the state's accounts receivable system or[, with the consent of the board,]
             148      develop systems that are adequate to properly account for and report their receivables;
             149          (d) develop and implement internal policies and procedures that comply with the
             150      collections policies and guidelines established by the office;
             151          (e) provide internal accounts receivable training to staff involved in their management

             152      and collection of receivables as a supplement to statewide training;
             153          (f) bill for and make initial collection efforts of its receivables up to the time the
             154      accounts must be transferred; and
             155          (g) submit quarterly receivable reports to the office that identify the age, collection
             156      status, and funding source of each receivable.
             157          (8) The office shall use the information provided by the agencies and any additional
             158      information from the office's records to compile a one-page summary report of each agency.
             159          (9) The summary shall include:
             160          (a) the type of revenue that is owed to the agency;
             161          (b) any attempted collection activity; and
             162          (c) any costs incurred in the collection process.
             163          (10) The office shall annually provide copies of each agency's summary to the governor
             164      and to the Legislature.
             165          Section 3. Section 63A-8-203 is amended to read:
             166           63A-8-203. Legal services.
             167          The Office of the Attorney General shall:
             168          (1) provide to the office all legal services and advice related to the collection of
             169      accounts receivable owed to the state; and
             170          (2) establish[, with the concurrence of the board,] policies governing:
             171          (a) legal matters involving accounts receivable; and
             172          (b) litigation of past-due accounts receivable.
             173          Section 4. Repealer.
             174          This bill repeals:
             175          Section 63A-8-202, Advisory Board created -- Duties.

Legislative Review Note
    as of 12-7-04 8:43 AM

Based on a limited legal review, this legislation has not been determined to have a high
probability of being held unconstitutional.

Office of Legislative Research and General Counsel

Interim Committee Note
    as of 12-07-04 2:08 PM

The Government Operations Interim Committee recommended this bill.

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