Download Zipped Amended WordPerfect SB0143.ZIP
[Introduced][Status][Bill Documents][Fiscal Note][Bills Directory]

S.B. 143

This document includes Senate Committee Amendments incorporated into the bill on Fri, Feb 4, 2005 at 11:23 AM by rday. -->              1     





Sponsor: Scott K. Jenkins


             7      LONG TITLE
             8      General Description:
             9          This bill requires that both a written and recorded record be made of all open public
             10      meetings.
             11      Highlighted Provisions:
             12          This bill:
             13          .    modifies the provisions governing open and public meetings to require that both a
             14      written record and a tape or digital recording be made for all open public meetings;
             15      and
             16          .    requires that tape or digital recordings be retained for at least 180 calendar days.
             17      Monies Appropriated in this Bill:
             18          None
             19      Other Special Clauses:
             20          None
             21      Utah Code Sections Affected:
             22      AMENDS:
             23          52-4-7, as last amended by Chapter 311, Laws of Utah 2002

             25      Be it enacted by the Legislature of the state of Utah:
             26          Section 1. Section 52-4-7 is amended to read:
             27           52-4-7. Minutes of open meetings -- Public records -- Recording of meetings.

Text Box

- 2 -
Senate Committee Amendments 2-4-2005 rd/jlf
         (1) (a) Written minutes [or] and a digital or tape recording shall be kept of all open
             29      meetings. [Such]
             30          (b) The minutes or a digital or tape recording shall include:
             31          [(a)] (i) the date, time, and place of the meeting;
             32          [(b)] (ii) the names of members present and absent;
             33          [(c)] (iii) the substance of all matters proposed, discussed, or decided, and a record, by
             34      individual member, of votes taken;
             35          [(d)] (iv) the names of all citizens who appeared and the substance in brief of their
             36      testimony; and
             37          [(e)] (v) any other information that any member requests be entered in the minutes.
             38          (2) (a) Except as provided in Section 52-4-7.5 , written minutes or a digital or tape
             39      recording shall be kept of all closed meetings. [Such]
             40          (b) The minutes or digital or tape recording shall include:
             41          [(a)] (i) the date, time, and place of the meeting;
             42          [(b)] (ii) the names of members present and absent; and
             43          [(c)] (iii) the names of all others present except where such disclosure would infringe
             44      on the confidence necessary to fulfill the original purpose of closing the meeting.
             45          (3) (a) The minutes and recordings are public records and shall be available within a
             46      reasonable time after the meeting.
             47          (b) A meeting record kept only by a digital or tape recording must be converted to
             48      written minutes within a reasonable time upon request.
             49          (4) All or any part of an open meeting may be recorded by any person in attendance[;
             50      provided,] as long as the recording does not interfere with the conduct of the meeting.
             51          (5) (a) [Minutes of meetings] Meeting minutes that are required to be retained
             52      permanently shall be maintained in or converted to a format that meets long-term records
             53      storage requirements.
             54          (b) The custodian of digital or tape recordings of meetings shall retain those recordings
             55      for at least 180 calendar days.
             56          (6) Written minutes or digital or tape recordings [shall be] are public records [pursuant
             57      to] as defined in Title 63, Chapter 2, Government Records Access and Management Act, but
             58      only written minutes [shall] S. [ may ] shall .S be used as evidence of the official action taken at
             58a      such

Text Box

- 3 -

Legislative Review Note
    as of 12-22-04 4:37 PM

Based on a limited legal review, this legislation has not been determined to have a high
probability of being held unconstitutional.

Office of Legislative Research and General Counsel

[Bill Documents][Bills Directory]