H.B. 196 Enrolled

1

HIGHER EDUCATION CRIMINAL
2 BACKGROUND CHECKS
3 2007 GENERAL SESSION
4 STATE OF UTAH
5 Chief Sponsor: Ronda Rudd Menlove
6 Senate Sponsor: Peter C. Knudson
7
8 LONG TITLE
9 General Description:
10 This bill requires the State Board of Regents to adopt a policy providing for criminal
11 background checks of certain prospective and existing employees of higher education
12 institutions.
13 Highlighted Provisions:
14 This bill:
15 . directs the State Board of Regents to adopt a policy requiring:
16 . an applicant for a position in a higher education institution that involves
17 significant contact with a minor or a position that is security sensitive to submit
18 to a criminal background check as a condition of employment; and
19 . an existing employee of a higher education institution to submit to a criminal
20 background check, where reasonable cause exists;
21 . authorizes higher education institutions to request the Utah Bureau of Criminal
22 Identification to conduct criminal background checks;
23 . addresses the payment of the costs of criminal background checks; and
24 . requires notice of criminal background checks to prospective and existing
25 employees and an opportunity for review of information obtained through a criminal
26 background check.
27 Monies Appropriated in this Bill:
28 None
29 Other Special Clauses:

30 None
31 Utah Code Sections Affected:
32 ENACTS:
33 53B-1-110, Utah Code Annotated 1953
34
35 Be it enacted by the Legislature of the state of Utah:
36 Section 1. Section 53B-1-110 is enacted to read:
37 53B-1-110. Criminal background checks of prospective and existing employees of
38 higher education institutions -- Board to adopt policy.
39 (1) As used in this section:
40 (a) "Institution" means an institution listed in Section 53B-1-102 .
41 (b) "Minor" means a person younger than 21 years of age.
42 (2) The board shall adopt a policy providing for criminal background checks of:
43 (a) prospective employees of institutions; and
44 (b) existing employees of institutions, where reasonable cause exists.
45 (3) (a) The policy shall require that:
46 (i) an applicant for any position that involves significant contact with minors or any
47 position considered to be security sensitive by the board or its designee shall submit to a
48 criminal background check as a condition of employment; and
49 (ii) an existing employee submit to a criminal background check, where reasonable
50 cause exists.
51 (b) Subsection (3)(a)(i) does not apply to adjunct faculty positions.
52 (c) The policy may allow or require applicants for positions other than those described
53 in Subsection (3)(a)(i) to submit to a criminal background check as a condition of employment.
54 (d) The policy may allow criminal background checks for new employees to be phased
55 in over a two-year period.
56 (4) The applicant or employee shall receive written notice that the background check
57 has been requested.

58 (5) Each applicant or employee subject to a criminal background check under this
59 section shall, if required by the institution:
60 (a) be fingerprinted; and
61 (b) consent to a fingerprint background check by:
62 (i) the Utah Bureau of Criminal Identification; and
63 (ii) the Federal Bureau of Investigation.
64 (6) (a) Institutions may request the Utah Bureau of Criminal Identification to conduct
65 criminal background checks of prospective employees and, where reasonable cause exists,
66 existing employees pursuant to board policy.
67 (b) At the request of an institution, the Utah Bureau of Criminal Identification shall:
68 (i) release the individual's full record of criminal convictions to the administrator
69 requesting the information; and
70 (ii) seek additional information from regional or national criminal data files in
71 responding to inquiries under this section.
72 (c) Information received by the Utah Bureau of Criminal Identification from entities
73 other than agencies or political subdivisions of the state may not be released to a private entity
74 unless the release is permissible under applicable laws or regulations of the entity providing the
75 information.
76 (d) Except as provided in Subsection (6), the institution shall pay the cost of
77 background checks conducted by the Utah Bureau of Criminal Identification, and the monies
78 collected shall be credited to the Utah Bureau of Criminal Identification to offset its expenses.
79 (6) The board may by policy require an applicant to pay the costs of a criminal
80 background check as a condition of employment.
81 (7) The applicant or employee shall have an opportunity to respond to any information
82 received as a result of the criminal background check.
83 (8) If a person is denied employment or is dismissed from employment because of
84 information obtained through a criminal background check, the person shall receive written
85 notice of the reasons for denial or dismissal and have an opportunity to respond to the reasons

86 under procedures established by the board in policy.