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H.B. 53 Enrolled

             1     

IMPACT OF ADMINISTRATIVE RULES ON

             2     
SMALL BUSINESSES

             3     
2008 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Stephen D. Clark

             6     
Senate Sponsor: Mark B. Madsen

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill modifies the Administrative Rulemaking Act to address the economic impact of
             11      state agency rules on small businesses.
             12      Highlighted Provisions:
             13          This bill:
             14          .    requires a state agency to consider methods to minimize the impact of an agency's
             15      proposed administrative rule if the agency reasonably expects the rule will have a
             16      measurable negative fiscal impact on small businesses; and
             17          .    makes technical corrections regarding cross references.
             18      Monies Appropriated in this Bill:
             19          None
             20      Other Special Clauses:
             21          None
             22      Utah Code Sections Affected:
             23      AMENDS:
             24          53C-1-201, as last amended by Laws of Utah 2007, Chapter 306
             25          63-46a-4, as last amended by Laws of Utah 2007, Chapters 102 and 168
             26          63-46a-7, as last amended by Laws of Utah 2005, Chapter 48
             27          63-46a-10.5, as last amended by Laws of Utah 2005, Chapter 48
             28     
             29      Be it enacted by the Legislature of the state of Utah:


             30          Section 1. Section 53C-1-201 is amended to read:
             31           53C-1-201. Creation of administration -- Purpose -- Director.
             32          (1) (a) There is established within state government the School and Institutional Trust
             33      Lands Administration.
             34          (b) The administration shall manage all school and institutional trust lands and assets
             35      within the state, except as otherwise provided in Title 53C, Chapter 3, Deposit and Allocation
             36      of Revenue from Trust Lands, and Sections 51-7a-201 and 51-7a-202 .
             37          (2) The administration is an independent state agency and not a division of any other
             38      department.
             39          (3) (a) It is subject to the usual legislative and executive department controls except as
             40      provided in this Subsection (3).
             41          (b) (i) The director may make rules as approved by the board that allow the
             42      administration to classify a business proposal submitted to the administration as protected under
             43      Section 63-2-304 , for as long as is necessary to evaluate the proposal.
             44          (ii) The administration shall return the proposal to the party who submitted the
             45      proposal, and incur no further duties under Title 63, Chapter 2, Government Records Access
             46      and Management Act, if the administration determines not to proceed with the proposal.
             47          (iii) The administration shall classify the proposal pursuant to law if it decides to
             48      proceed with the proposal.
             49          (iv) Section 63-2-403 does not apply during the review period.
             50          (c) The director shall make rules in compliance with Title 63, Chapter 46a, Utah
             51      Administrative Rulemaking Act, except that the administration is not subject to Subsections
             52      63-46a-4 (6) and (7), and the director, with the board's approval, may establish a procedure for
             53      the expedited approval of rules, based on written findings by the director showing:
             54          (i) the changes in business opportunities affecting the assets of the trust;
             55          (ii) the specific business opportunity arising out of those changes which may be lost
             56      without the rule or changes to the rule;
             57          (iii) the reasons the normal procedures under Section 63-46a-4 cannot be met without


             58      causing the loss of the specific opportunity;
             59          (iv) approval by at least five board members; and
             60          (v) that the director has filed a copy of the rule and a rule analysis, stating the specific
             61      reasons and justifications for its findings, with the Division of Administrative Rules and notified
             62      interested parties as provided in Subsection 63-46a-4 [(8)] (9).
             63          (d) (i) The administration shall comply with Title 67, Chapter 19, Utah State Personnel
             64      Management Act, except as provided in this Subsection (3)(d).
             65          (ii) The board may approve, upon recommendation of the director, that exemption for
             66      specific positions under Subsections 67-19-12 (2) and 67-19-15 (1) is required in order to enable
             67      the administration to efficiently fulfill its responsibilities under the law. The director shall
             68      consult with the executive director of the Department of Human Resource Management prior to
             69      making such a recommendation.
             70          (iii) The positions of director, deputy director, associate director, assistant director,
             71      legal counsel appointed under Section 53C-1-305 , administrative assistant, and public affairs
             72      officer are exempt under Subsections 67-19-12 (2) and 67-19-15 (1).
             73          (iv) Salaries for exempted positions, except for the director, shall be set by the director,
             74      after consultation with the executive director of the Department of Human Resource
             75      Management, within ranges approved by the board. The board and director shall consider
             76      salaries for similar positions in private enterprise and other public employment when setting
             77      salary ranges.
             78          (v) The board may create an annual incentive and bonus plan for the director and other
             79      administration employees designated by the board, based upon the attainment of financial
             80      performance goals and other measurable criteria defined and budgeted in advance by the board.
             81          (e) The administration shall comply with Title 63, Chapter 56, Utah Procurement Code,
             82      except where the board approves, upon recommendation of the director, exemption from the
             83      Utah Procurement Code, and simultaneous adoption of rules under Title 63, Chapter 46a, Utah
             84      Administrative Rulemaking Act, for procurement, which enable the administration to efficiently
             85      fulfill its responsibilities under the law.


             86          (f) (i) The board and director shall review the exceptions under this Subsection (3) and
             87      make recommendations for any modification, if required, which the Legislature would be asked
             88      to consider during its annual general session.
             89          (ii) The board and director may include in their recommendations any other proposed
             90      exceptions from the usual executive and legislative controls the board and director consider
             91      necessary to accomplish the purpose of this title.
             92          (4) The administration is managed by a director of school and institutional trust lands
             93      appointed by a majority vote of the board of trustees with the consent of the governor.
             94          (5) (a) The board of trustees shall provide policies for the management of the
             95      administration and for the management of trust lands and assets.
             96          (b) The board shall provide policies for the ownership and control of Native American
             97      remains that are discovered or excavated on school and institutional trust lands in consultation
             98      with the Division of Indian Affairs and giving due consideration to Title 9, Chapter 9, Part 4,
             99      Native American Grave Protection and Repatriation Act. The director may make rules in
             100      accordance with Title 63, Chapter 46a, Utah Administrative Rulemaking Act, to implement
             101      policies provided by the board regarding Native American remains.
             102          (6) In connection with joint ventures for the development of trust lands and minerals
             103      approved by the board under Sections 53C-1-303 and 53C-2-401 , the administration may
             104      become a member of a limited liability company under Title 48, Chapter 2c, Utah Revised
             105      Limited Liability Company Act, and is considered a person under Section 48-2c-102 .
             106          Section 2. Section 63-46a-4 is amended to read:
             107           63-46a-4. Rulemaking procedure.
             108          (1) An agency authorized to make rules is also authorized to amend or repeal those
             109      rules.
             110          (2) Except as provided in Sections 63-46a-6 and 63-46a-7 , when making, amending, or
             111      repealing a rule agencies shall comply with:
             112          (a) the requirements of this section;
             113          (b) consistent procedures required by other statutes;


             114          (c) applicable federal mandates; and
             115          (d) rules made by the division to implement this chapter.
             116          (3) Subject to the requirements of this chapter, each agency shall develop and use
             117      flexible approaches in drafting rules that meet the needs of the agency and that involve persons
             118      affected by the agency's rules.
             119          (4) (a) Each agency shall file its proposed rule and rule analysis with the division.
             120          (b) Rule amendments shall be marked with new language underlined and deleted
             121      language struck out.
             122          (c) (i) The division shall publish the information required under this Subsection (4) on
             123      the rule analysis and the text of the proposed rule in the next issue of the bulletin.
             124          (ii) For rule amendments, only the section or subsection of the rule being amended need
             125      be printed.
             126          (iii) If the director determines that the rule is too long to publish, the director shall
             127      publish the rule analysis and shall publish the rule by reference to a copy on file with the
             128      division.
             129          (5) Prior to filing a rule with the division, the department head shall consider and
             130      comment on the fiscal impact a rule may have on businesses.
             131          (6) If the agency reasonably expects that a proposed rule will have a measurable
             132      negative fiscal impact on small businesses, the agency shall consider, as allowed by federal law,
             133      each of the following methods of reducing the impact of the rule on small businesses:
             134          (a) establishing less stringent compliance or reporting requirements for small businesses;
             135          (b) establishing less stringent schedules or deadlines for compliance or reporting
             136      requirements for small businesses;
             137          (c) consolidating or simplifying compliance or reporting requirements for small
             138      businesses;
             139          (d) establishing performance standards for small businesses to replace design or
             140      operational standards required in the proposed rule; and
             141          (e) exempting small businesses from all or any part of the requirements contained in the


             142      proposed rule.
             143          (7) If during the public comment period an agency receives comment that the proposed
             144      rule will cost small business more than one day's annual average gross receipts, and the agency
             145      had not previously performed the analysis in Subsection (6), the agency shall perform the
             146      analysis described in Subsection (6).
             147          [(6)] (8) The rule analysis shall contain:
             148          (a) a summary of the rule or change;
             149          (b) the purpose of the rule or reason for the change;
             150          (c) the statutory authority or federal requirement for the rule;
             151          (d) the anticipated cost or savings to:
             152          (i) the state budget;
             153          (ii) local governments;
             154          (iii) small businesses; and
             155          (iv) persons other than small businesses, businesses, or local governmental entities;
             156          (e) the compliance cost for affected persons;
             157          (f) how interested persons may review the full text of the rule;
             158          (g) how interested persons may present their views on the rule;
             159          (h) the time and place of any scheduled public hearing;
             160          (i) the name and telephone number of an agency employee who may be contacted about
             161      the rule;
             162          (j) the name of the agency head or designee who authorized the rule;
             163          (k) the date on which the rule may become effective following the public comment
             164      period; and
             165          (l) comments by the department head on the fiscal impact the rule may have on
             166      businesses.
             167          [(7)] (9) (a) For a rule being repealed and reenacted, the rule analysis shall contain a
             168      summary that generally includes the following:
             169          (i) a summary of substantive provisions in the repealed rule which are eliminated from


             170      the enacted rule; and
             171          (ii) a summary of new substantive provisions appearing only in the enacted rule.
             172          (b) The summary required under this Subsection [(7)] (9) is to aid in review and may
             173      not be used to contest any rule on the ground of noncompliance with the procedural
             174      requirements of this chapter.
             175          [(8)] (10) A copy of the rule analysis shall be mailed to all persons who have made
             176      timely request of the agency for advance notice of its rulemaking proceedings and to any other
             177      person who, by statutory or federal mandate or in the judgment of the agency, should also
             178      receive notice.
             179          [(9)] (11) (a) Following the publication date, the agency shall allow at least 30 days for
             180      public comment on the rule.
             181          (b) The agency shall review and evaluate all public comments submitted in writing
             182      within the time period under Subsection [(9)] (11)(a) or presented at public hearings conducted
             183      by the agency within the time period under Subsection [(9)] (11)(a).
             184          [(10)] (12) (a) Except as provided in Sections 63-46a-6 and 63-46a-7 , a proposed rule
             185      becomes effective on any date specified by the agency that is no fewer than seven calendar days
             186      after the close of the public comment period under Subsection [(9)] (11), nor more than 120
             187      days after the publication date.
             188          (b) The agency shall provide notice of the rule's effective date to the division in the form
             189      required by the division.
             190          (c) The notice of effective date may not provide for an effective date prior to the date it
             191      is received by the division.
             192          (d) The division shall publish notice of the effective date of the rule in the next issue of
             193      the bulletin.
             194          (e) A proposed rule lapses if a notice of effective date or a change to a proposed rule is
             195      not filed with the division within 120 days of publication.
             196          [(11)] (13) (a) As used in this Subsection [(11)] (13), "initiate rulemaking proceedings"
             197      means the filing, for the purposes of publication in accordance with Subsection (4), of an


             198      agency's proposed rule that is required by state statute.
             199          (b) A state agency shall initiate rulemaking proceedings no later than 180 days after the
             200      effective date of the statutory provision that requires the rulemaking.
             201          (c) If a state agency does not initiate rulemaking proceedings in accordance with the
             202      time requirements in Subsection [(11)] (13)(b), the state agency shall appear before the
             203      legislative Administrative Rules Review Committee and provide the reasons for the delay.
             204          Section 3. Section 63-46a-7 is amended to read:
             205           63-46a-7. Emergency rulemaking procedure.
             206          (1) All agencies shall comply with the rulemaking procedures of Section 63-46a-4
             207      unless an agency finds that these procedures would:
             208          (a) cause an imminent peril to the public health, safety, or welfare;
             209          (b) cause an imminent budget reduction because of budget restraints or federal
             210      requirements; or
             211          (c) place the agency in violation of federal or state law.
             212          (2) (a) When finding that its rule is excepted from regular rulemaking procedures by
             213      this section, the agency shall file with the division:
             214          (i) the text of the rule; and
             215          (ii) a rule analysis that includes the specific reasons and justifications for its findings.
             216          (b) The division shall publish the rule in the bulletin as provided in Subsection 63-46a-4
             217      (4).
             218          (c) The agency shall notify interested persons as provided in Subsection 63-46a-4 [(8)]
             219      (10).
             220          (d) The rule becomes effective for a period not exceeding 120 days on the date of filing
             221      or any later date designated in the rule.
             222          (3) If the agency intends the rule to be effective beyond 120 days, the agency shall also
             223      comply with the procedures of Section 63-46a-4 .
             224          Section 4. Section 63-46a-10.5 is amended to read:
             225           63-46a-10.5. Repeal and reenactment of Utah Administrative Code.


             226          (1) When the director determines that the Utah Administrative Code requires extensive
             227      revision and reorganization, the division may repeal the code and reenact a new code according
             228      to the requirements of this section.
             229          (2) The division may:
             230          (a) reorganize, reformat, and renumber the code;
             231          (b) require each agency to review its rules and make any organizational or substantive
             232      changes according to the requirements of Section 63-46a-6 ; and
             233          (c) require each agency to prepare a brief summary of all substantive changes made by
             234      the agency.
             235          (3) The division may make nonsubstantive changes in the code by:
             236          (a) adopting a uniform system of punctuation, capitalization, numbering, and wording;
             237          (b) eliminating duplication;
             238          (c) correcting defective or inconsistent section and paragraph structure in arrangement
             239      of the subject matter of rules;
             240          (d) eliminating all obsolete or redundant words;
             241          (e) correcting obvious errors and inconsistencies in punctuation, capitalization,
             242      numbering, referencing, and wording;
             243          (f) changing a catchline to more accurately reflect the substance of each section, part,
             244      rule, or title;
             245          (g) updating or correcting annotations associated with a section, part, rule, or title; and
             246          (h) merging or determining priority of any amendment, enactment, or repeal to the same
             247      rule or section made effective by an agency.
             248          (4) (a) To inform the public about the proposed code reenactment, the division shall
             249      publish in the bulletin:
             250          (i) notice of the code reenactment;
             251          (ii) the date, time, and place of a public hearing where members of the public may
             252      comment on the proposed reenactment of the code;
             253          (iii) locations where the proposed reenactment of the code may be reviewed; and


             254          (iv) agency summaries of substantive changes in the reenacted code.
             255          (b) To inform the public about substantive changes in agency rules contained in the
             256      proposed reenactment, each agency shall:
             257          (i) make the text of their reenacted rules available:
             258          (A) for public review during regular business hours; and
             259          (B) in an electronic version; and
             260          (ii) comply with the requirements of Subsection 63-46a-4 [(8)] (10).
             261          (5) The division shall hold a public hearing on the proposed code reenactment no fewer
             262      than 30 days nor more than 45 days after the publication required by Subsection (4)(a).
             263          (6) The division shall distribute complete text of the proposed code reenactment
             264      without charge to:
             265          (a) state-designated repositories in Utah;
             266          (b) the Administrative Rules Review Committee; and
             267          (c) the Office of Legislative Research and General Counsel.
             268          (7) The former code is repealed and the reenacted code is effective at noon on a date
             269      designated by the division that is not fewer than 45 days nor more than 90 days after the
             270      publication date required by this section.
             271          (8) Repeal and reenactment of the code meets the requirements of Section 63-46a-9 for
             272      a review of all agency rules.


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