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First Substitute S.B. 113

Representative Douglas C. Aagard proposes the following substitute bill:


             1     
ACCESS TO RESEARCH WORKERS'

             2     
PERSONAL INFORMATION

             3     
2008 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Gregory S. Bell

             6     
House Sponsor: Douglas C. Aagard

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill modifies the Government Records Access and Management Act to add
             11      protected status to certain information.
             12      Highlighted Provisions:
             13          This bill:
             14          .    provides that the name, addresses, and phone numbers of individuals who perform,
             15      or provide supplies or services for, medical or scientific research at an institution
             16      within the state system of higher education that is conducted using animals be
             17      classified as protected documents.
             18      Monies Appropriated in this Bill:
             19          None
             20      Other Special Clauses:
             21          None
             22      Utah Code Sections Affected:
             23      AMENDS:
             24          63-2-304, as last amended by Laws of Utah 2008, Chapter 3
             25     


             26      Be it enacted by the Legislature of the state of Utah:
             27          Section 1. Section 63-2-304 is amended to read:
             28           63-2-304. Protected records.
             29          The following records are protected if properly classified by a governmental entity:
             30          (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret
             31      has provided the governmental entity with the information specified in Section 63-2-308 ;
             32          (2) commercial information or nonindividual financial information obtained from a
             33      person if:
             34          (a) disclosure of the information could reasonably be expected to result in unfair
             35      competitive injury to the person submitting the information or would impair the ability of the
             36      governmental entity to obtain necessary information in the future;
             37          (b) the person submitting the information has a greater interest in prohibiting access
             38      than the public in obtaining access; and
             39          (c) the person submitting the information has provided the governmental entity with
             40      the information specified in Section 63-2-308 ;
             41          (3) commercial or financial information acquired or prepared by a governmental entity
             42      to the extent that disclosure would lead to financial speculations in currencies, securities, or
             43      commodities that will interfere with a planned transaction by the governmental entity or cause
             44      substantial financial injury to the governmental entity or state economy;
             45          (4) records the disclosure of which could cause commercial injury to, or confer a
             46      competitive advantage upon a potential or actual competitor of, a commercial project entity as
             47      defined in Subsection 11-13-103 (4);
             48          (5) test questions and answers to be used in future license, certification, registration,
             49      employment, or academic examinations;
             50          (6) records the disclosure of which would impair governmental procurement
             51      proceedings or give an unfair advantage to any person proposing to enter into a contract or
             52      agreement with a governmental entity, except that this Subsection (6) does not restrict the right
             53      of a person to see bids submitted to or by a governmental entity after bidding has closed;
             54          (7) records that would identify real property or the appraisal or estimated value of real
             55      or personal property, including intellectual property, under consideration for public acquisition
             56      before any rights to the property are acquired unless:


             57          (a) public interest in obtaining access to the information outweighs the governmental
             58      entity's need to acquire the property on the best terms possible;
             59          (b) the information has already been disclosed to persons not employed by or under a
             60      duty of confidentiality to the entity;
             61          (c) in the case of records that would identify property, potential sellers of the described
             62      property have already learned of the governmental entity's plans to acquire the property;
             63          (d) in the case of records that would identify the appraisal or estimated value of
             64      property, the potential sellers have already learned of the governmental entity's estimated value
             65      of the property; or
             66          (e) the property under consideration for public acquisition is a single family residence
             67      and the governmental entity seeking to acquire the property has initiated negotiations to acquire
             68      the property as required under Section 78B-6-505 ;
             69          (8) records prepared in contemplation of sale, exchange, lease, rental, or other
             70      compensated transaction of real or personal property including intellectual property, which, if
             71      disclosed prior to completion of the transaction, would reveal the appraisal or estimated value
             72      of the subject property, unless:
             73          (a) the public interest in access outweighs the interests in restricting access, including
             74      the governmental entity's interest in maximizing the financial benefit of the transaction; or
             75          (b) when prepared by or on behalf of a governmental entity, appraisals or estimates of
             76      the value of the subject property have already been disclosed to persons not employed by or
             77      under a duty of confidentiality to the entity;
             78          (9) records created or maintained for civil, criminal, or administrative enforcement
             79      purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if
             80      release of the records:
             81          (a) reasonably could be expected to interfere with investigations undertaken for
             82      enforcement, discipline, licensing, certification, or registration purposes;
             83          (b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
             84      proceedings;
             85          (c) would create a danger of depriving a person of a right to a fair trial or impartial
             86      hearing;
             87          (d) reasonably could be expected to disclose the identity of a source who is not


             88      generally known outside of government and, in the case of a record compiled in the course of
             89      an investigation, disclose information furnished by a source not generally known outside of
             90      government if disclosure would compromise the source; or
             91          (e) reasonably could be expected to disclose investigative or audit techniques,
             92      procedures, policies, or orders not generally known outside of government if disclosure would
             93      interfere with enforcement or audit efforts;
             94          (10) records the disclosure of which would jeopardize the life or safety of an
             95      individual;
             96          (11) records the disclosure of which would jeopardize the security of governmental
             97      property, governmental programs, or governmental recordkeeping systems from damage, theft,
             98      or other appropriation or use contrary to law or public policy;
             99          (12) records that, if disclosed, would jeopardize the security or safety of a correctional
             100      facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
             101      with the control and supervision of an offender's incarceration, treatment, probation, or parole;
             102          (13) records that, if disclosed, would reveal recommendations made to the Board of
             103      Pardons and Parole by an employee of or contractor for the Department of Corrections, the
             104      Board of Pardons and Parole, or the Department of Human Services that are based on the
             105      employee's or contractor's supervision, diagnosis, or treatment of any person within the board's
             106      jurisdiction;
             107          (14) records and audit workpapers that identify audit, collection, and operational
             108      procedures and methods used by the State Tax Commission, if disclosure would interfere with
             109      audits or collections;
             110          (15) records of a governmental audit agency relating to an ongoing or planned audit
             111      until the final audit is released;
             112          (16) records prepared by or on behalf of a governmental entity solely in anticipation of
             113      litigation that are not available under the rules of discovery;
             114          (17) records disclosing an attorney's work product, including the mental impressions or
             115      legal theories of an attorney or other representative of a governmental entity concerning
             116      litigation;
             117          (18) records of communications between a governmental entity and an attorney
             118      representing, retained, or employed by the governmental entity if the communications would be


             119      privileged as provided in Section 78B-1-137 ;
             120          (19) (a) (i) personal files of a state legislator, including personal correspondence to or
             121      from a member of the Legislature; and
             122          (ii) notwithstanding Subsection (19)(a)(i), correspondence that gives notice of
             123      legislative action or policy may not be classified as protected under this section; and
             124          (b) (i) an internal communication that is part of the deliberative process in connection
             125      with the preparation of legislation between:
             126          (A) members of a legislative body;
             127          (B) a member of a legislative body and a member of the legislative body's staff; or
             128          (C) members of a legislative body's staff; and
             129          (ii) notwithstanding Subsection (19)(b)(i), a communication that gives notice of
             130      legislative action or policy may not be classified as protected under this section;
             131          (20) (a) records in the custody or control of the Office of Legislative Research and
             132      General Counsel, that, if disclosed, would reveal a particular legislator's contemplated
             133      legislation or contemplated course of action before the legislator has elected to support the
             134      legislation or course of action, or made the legislation or course of action public; and
             135          (b) notwithstanding Subsection (20)(a), the form to request legislation submitted to the
             136      Office of Legislative Research and General Counsel is a public document unless a legislator
             137      asks that the records requesting the legislation be maintained as protected records until such
             138      time as the legislator elects to make the legislation or course of action public;
             139          (21) research requests from legislators to the Office of Legislative Research and
             140      General Counsel or the Office of the Legislative Fiscal Analyst and research findings prepared
             141      in response to these requests;
             142          (22) drafts, unless otherwise classified as public;
             143          (23) records concerning a governmental entity's strategy about collective bargaining or
             144      pending litigation;
             145          (24) records of investigations of loss occurrences and analyses of loss occurrences that
             146      may be covered by the Risk Management Fund, the Employers' Reinsurance Fund, the
             147      Uninsured Employers' Fund, or similar divisions in other governmental entities;
             148          (25) records, other than personnel evaluations, that contain a personal recommendation
             149      concerning an individual if disclosure would constitute a clearly unwarranted invasion of


             150      personal privacy, or disclosure is not in the public interest;
             151          (26) records that reveal the location of historic, prehistoric, paleontological, or
             152      biological resources that if known would jeopardize the security of those resources or of
             153      valuable historic, scientific, educational, or cultural information;
             154          (27) records of independent state agencies if the disclosure of the records would
             155      conflict with the fiduciary obligations of the agency;
             156          (28) records of an institution within the state system of higher education defined in
             157      Section 53B-1-102 regarding tenure evaluations, appointments, applications for admissions,
             158      retention decisions, and promotions, which could be properly discussed in a meeting closed in
             159      accordance with Title 52, Chapter 4, Open and Public Meetings Act, provided that records of
             160      the final decisions about tenure, appointments, retention, promotions, or those students
             161      admitted, may not be classified as protected under this section;
             162          (29) records of the governor's office, including budget recommendations, legislative
             163      proposals, and policy statements, that if disclosed would reveal the governor's contemplated
             164      policies or contemplated courses of action before the governor has implemented or rejected
             165      those policies or courses of action or made them public;
             166          (30) records of the Office of the Legislative Fiscal Analyst relating to budget analysis,
             167      revenue estimates, and fiscal notes of proposed legislation before issuance of the final
             168      recommendations in these areas;
             169          (31) records provided by the United States or by a government entity outside the state
             170      that are given to the governmental entity with a requirement that they be managed as protected
             171      records if the providing entity certifies that the record would not be subject to public disclosure
             172      if retained by it;
             173          (32) transcripts, minutes, or reports of the closed portion of a meeting of a public body
             174      except as provided in Section 52-4-206 ;
             175          (33) records that would reveal the contents of settlement negotiations but not including
             176      final settlements or empirical data to the extent that they are not otherwise exempt from
             177      disclosure;
             178          (34) memoranda prepared by staff and used in the decision-making process by an
             179      administrative law judge, a member of the Board of Pardons and Parole, or a member of any
             180      other body charged by law with performing a quasi-judicial function;


             181          (35) records that would reveal negotiations regarding assistance or incentives offered
             182      by or requested from a governmental entity for the purpose of encouraging a person to expand
             183      or locate a business in Utah, but only if disclosure would result in actual economic harm to the
             184      person or place the governmental entity at a competitive disadvantage, but this section may not
             185      be used to restrict access to a record evidencing a final contract;
             186          (36) materials to which access must be limited for purposes of securing or maintaining
             187      the governmental entity's proprietary protection of intellectual property rights including patents,
             188      copyrights, and trade secrets;
             189          (37) the name of a donor or a prospective donor to a governmental entity, including an
             190      institution within the state system of higher education defined in Section 53B-1-102 , and other
             191      information concerning the donation that could reasonably be expected to reveal the identity of
             192      the donor, provided that:
             193          (a) the donor requests anonymity in writing;
             194          (b) any terms, conditions, restrictions, or privileges relating to the donation may not be
             195      classified protected by the governmental entity under this Subsection (37); and
             196          (c) except for an institution within the state system of higher education defined in
             197      Section 53B-1-102 , the governmental unit to which the donation is made is primarily engaged
             198      in educational, charitable, or artistic endeavors, and has no regulatory or legislative authority
             199      over the donor, a member of the donor's immediate family, or any entity owned or controlled
             200      by the donor or the donor's immediate family;
             201          (38) accident reports, except as provided in Sections 41-6a-404 , 41-12a-202 , and
             202      73-18-13 ;
             203          (39) a notification of workers' compensation insurance coverage described in Section
             204      34A-2-205 ;
             205          (40) (a) the following records of an institution within the state system of higher
             206      education defined in Section 53B-1-102 , which have been developed, discovered, disclosed to,
             207      or received by or on behalf of faculty, staff, employees, or students of the institution:
             208          (i) unpublished lecture notes;
             209          (ii) unpublished notes, data, and information:
             210          (A) relating to research; and
             211          (B) of:


             212          (I) the institution within the state system of higher education defined in Section
             213      53B-1-102 ; or
             214          (II) a sponsor of sponsored research;
             215          (iii) unpublished manuscripts;
             216          (iv) creative works in process;
             217          (v) scholarly correspondence; and
             218          (vi) confidential information contained in research proposals;
             219          (b) Subsection (40)(a) may not be construed to prohibit disclosure of public
             220      information required pursuant to Subsection 53B-16-302 (2)(a) or (b); and
             221          (c) Subsection (40)(a) may not be construed to affect the ownership of a record;
             222          (41) (a) records in the custody or control of the Office of Legislative Auditor General
             223      that would reveal the name of a particular legislator who requests a legislative audit prior to the
             224      date that audit is completed and made public; and
             225          (b) notwithstanding Subsection (41)(a), a request for a legislative audit submitted to the
             226      Office of the Legislative Auditor General is a public document unless the legislator asks that
             227      the records in the custody or control of the Office of Legislative Auditor General that would
             228      reveal the name of a particular legislator who requests a legislative audit be maintained as
             229      protected records until the audit is completed and made public;
             230          (42) records that provide detail as to the location of an explosive, including a map or
             231      other document that indicates the location of:
             232          (a) a production facility; or
             233          (b) a magazine;
             234          (43) information contained in the database described in Section 62A-3-311.1 ;
             235          (44) information contained in the Management Information System and Licensing
             236      Information System described in Title 62A, Chapter 4a, Child and Family Services;
             237          (45) information regarding National Guard operations or activities in support of the
             238      National Guard's federal mission;
             239          (46) records provided by any pawn or secondhand business to a law enforcement
             240      agency or to the central database in compliance with Title 13, Chapter 32a, Pawnshop and
             241      Secondhand Merchandise Transaction Information Act;
             242          (47) information regarding food security, risk, and vulnerability assessments performed


             243      by the Department of Agriculture and Food;
             244          (48) except to the extent that the record is exempt from this chapter pursuant to Section
             245      63-2-106 , records related to an emergency plan or program prepared or maintained by the
             246      Division of Homeland Security the disclosure of which would jeopardize:
             247          (a) the safety of the general public; or
             248          (b) the security of:
             249          (i) governmental property;
             250          (ii) governmental programs; or
             251          (iii) the property of a private person who provides the Division of Homeland Security
             252      information;
             253          (49) records of the Department of Agriculture and Food relating to the National
             254      Animal Identification System or any other program that provides for the identification, tracing,
             255      or control of livestock diseases, including any program established under Title 4, Chapter 24,
             256      Utah Livestock Brand and Anti-theft Act or Title 4, Chapter 31, Livestock Inspection and
             257      Quarantine;
             258          (50) as provided in Section 26-39-109 :
             259          (a) information or records held by the Department of Health related to a complaint
             260      regarding a child care program or residential child care which the department is unable to
             261      substantiate; and
             262          (b) information or records related to a complaint received by the Department of Health
             263      from an anonymous complainant regarding a child care program or residential child care; [and]
             264          (51) unless otherwise classified as public under Section 63-2-301 and except as
             265      provided under Section 41-1a-116 , an individual's home address, home telephone number, or
             266      personal mobile phone number, if:
             267          (a) the individual is required to provide the information in order to comply with a law,
             268      ordinance, rule, or order of a government entity; and
             269          (b) the subject of the record has a reasonable expectation that this information will be
             270      kept confidential due to:
             271          (i) the nature of the law, ordinance, rule, or order; and
             272          (ii) the individual complying with the law, ordinance, rule, or order[.]; and
             273          (52) the name, home address, work addresses, and telephone numbers of an individual


             274      that is engaged in, or that provides goods or services for, medical or scientific research that is:
             275          (a) conducted within the state system of higher education, as defined in Section
             276      53B-1-102 ; and
             277          (b) conducted using animals.


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