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H.B. 375 Enrolled





Chief Sponsor: Ryan D. Wilcox

Senate Sponsor: Allen M. Christensen

             7      LONG TITLE
             8      General Description:
             9          This bill modifies a provision relating to political subdivisions' records appeals.
             10      Highlighted Provisions:
             11          This bill:
             12          .    requires political subdivisions to designate a person as the chief administrative
             13      officer for purposes of a records appeal.
             14      Monies Appropriated in this Bill:
             15          None
             16      Other Special Clauses:
             17          None
             18      Utah Code Sections Affected:
             19      AMENDS:
             20          63G-2-701, as renumbered and amended by Laws of Utah 2008, Chapter 382
             22      Be it enacted by the Legislature of the state of Utah:
             23          Section 1. Section 63G-2-701 is amended to read:
             24           63G-2-701. Political subdivisions may adopt ordinances in compliance with
             25      chapter.
             26          (1) (a) Each political subdivision may adopt an ordinance or a policy applicable
             27      throughout its jurisdiction relating to information practices including classification,
             28      designation, access, denials, segregation, appeals, management, retention, and amendment of
             29      records.

             30          (b) The ordinance or policy shall comply with the criteria set forth in this section.
             31          (c) If any political subdivision does not adopt and maintain an ordinance or policy,
             32      then that political subdivision is subject to this chapter.
             33          (d) Notwithstanding the adoption of an ordinance or policy, each political subdivision
             34      is subject to Parts 1 and 3, and Sections 63A-12-105 , 63A-12-107 , 63G-2-201 , 63G-2-202 ,
             35      63G-2-205 , 63G-2-206 , 63G-2-601 , and 63G-2-602 .
             36          (e) Every ordinance, policy, or amendment to the ordinance or policy shall be filed
             37      with the state archives no later than 30 days after its effective date.
             38          (f) The political subdivision shall also report to the state archives all retention
             39      schedules, and all designations and classifications applied to record series maintained by the
             40      political subdivision.
             41          (g) The report required by Subsection (1)(f) is notification to state archives of the
             42      political subdivision's retention schedules, designations, and classifications. The report is not
             43      subject to approval by state archives. If state archives determines that a different retention
             44      schedule is needed for state purposes, state archives shall notify the political subdivision of the
             45      state's retention schedule for the records and shall maintain the records if requested to do so
             46      under Subsection 63A-12-105 (2).
             47          (2) Each ordinance or policy relating to information practices shall:
             48          (a) provide standards for the classification and designation of the records of the
             49      political subdivision as public, private, controlled, or protected in accordance with Part 3 of
             50      this chapter;
             51          (b) require the classification of the records of the political subdivision in accordance
             52      with those standards;
             53          (c) provide guidelines for establishment of fees in accordance with Section
             54      63G-2-203 ; and
             55          (d) provide standards for the management and retention of the records of the political
             56      subdivision comparable to Section 63A-12-103 .
             57          (3) (a) Each ordinance or policy shall establish access criteria, procedures, and

             58      response times for requests to inspect, obtain, or amend records of the political subdivision,
             59      and time limits for appeals consistent with this chapter.
             60          (b) In establishing response times for access requests and time limits for appeals, the
             61      political subdivision may establish reasonable time frames different than those set out in
             62      Section 63G-2-204 and Part 4 of this chapter if it determines that the resources of the political
             63      subdivision are insufficient to meet the requirements of those sections.
             64          (4) (a) The political subdivision shall establish an appeals process for persons
             65      aggrieved by classification, designation or access decisions.
             66          (b) The policy or ordinance shall provide for:
             67          (i) (A) an appeals board composed of the governing body of the political subdivision;
             68      or
             69          [(ii)] (B) a separate appeals board composed of members of the governing body and
             70      the public, appointed by the governing body[.]; and
             71          (ii) the designation of a person as the chief administrative officer for purposes of
             72      determining appeals under Section 63G-2-401 of the governmental entity's determination.
             73          (5) If the requester concurs, the political subdivision may also provide for an
             74      additional level of administrative review to the records committee in accordance with Section
             75      63G-2-403 .
             76          (6) Appeals of the decisions of the appeals boards established by political subdivisions
             77      shall be by petition for judicial review to the district court. The contents of the petition for
             78      review and the conduct of the proceeding shall be in accordance with Sections 63G-2-402 and
             79      63G-2-404 .
             80          (7) Any political subdivision that adopts an ordinance or policy under Subsection (1)
             81      shall forward to state archives a copy and summary description of the ordinance or policy.

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