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H.B. 1002 Enrolled

             1     

CONDITIONS FOR REQUESTING AND

             2     
DISCLOSING INFORMATION UNDER

             3     
EMPLOYMENT SELECTION PROCEDURES ACT

             4     
2009 FIRST SPECIAL SESSION

             5     
STATE OF UTAH

             6     
Chief Sponsor: Wayne A. Harper

             7     
Senate Sponsor: Karen Mayne

             8     
             9      LONG TITLE
             10      General Description:
             11          This bill modifies the Employment Selection Procedures Act to modify conditions under
             12      which identifying information may be requested and when information may be disclosed.
             13      Highlighted Provisions:
             14          This bill:
             15          .    permits an employer, if certain conditions are met, to request information when the
             16      employer conducts an internal review for employment related actions;
             17          .    permits an employer, if certain conditions are met, to request information for purposes
             18      related to a government service, benefit, or program;
             19          .    clarifies when information may be disclosed by an employer as required by law or for
             20      purposes related to a government service, benefit, or program; and
             21          .    makes technical changes.
             22      Monies Appropriated in this Bill:
             23          None
             24      Other Special Clauses:
             25          This bill provides an immediate effective date.
             26          This bill has retrospective operation to May 12, 2009.
             27      Utah Code Sections Affected:


             28      AMENDS:
             29          34-46-201, as enacted by Laws of Utah 2009, Chapter 174
             30          34-46-202, as enacted by Laws of Utah 2009, Chapter 174
             31     
             32      Be it enacted by the Legislature of the state of Utah:
             33          Section 1. Section 34-46-201 is amended to read:
             34           34-46-201. Information collected.
             35          (1) [An] Except as provided in Subsection (2), an employer may not request the following
             36      information [listed in Subsection (2) before: (a)] before an applicant is offered a job[; or]:
             37          (a) Social Security number;
             38          (b) date of birth; or
             39          (c) driver license number.
             40          (2) An employer may request the information listed in Subsection (1) before an applicant is
             41      offered a job only if:
             42          [(b) (i) if] (a) the request for information is applicable to any applicant applying for the
             43      position for which the applicant is applying[,];
             44          (b) the information is requested during the time in the employer's employment selection
             45      process when the employer [obtains a]:
             46          [(A)] (i) obtains a criminal background check;
             47          [(B)] (ii) obtains a credit history of an applicant for employment, subject to the requirements
             48      of the Fair Credit Reporting Act, 15 U.S.C. Sec. 1681 et seq.; [or]
             49          [(C)] (iii) obtains a driving record of a driver from the Driver License Division in accordance
             50      with Section 53-3-104 or [Section] 53-3-420 ; [and]
             51          (iv) subject to Subsection (3), conducts a review of the internal records of the employer to
             52      determine whether:
             53          (A) the applicant was previously employed by the employer; or


             54          (B) the applicant previously applied for employment with the employer; or
             55          (v) collects the information to provide it to a government entity for the purpose of:
             56          (A) determining eligibility for a government service, benefit, or program that requires that the
             57      information is collected on or before the day on which an offer of employment is made; or
             58          (B) participating in a government service, benefit, or program that requires that the
             59      information is collected on or before the day on which an offer of employment is made; and
             60          [(ii)] (c) the applicant consents to the employer taking the action described in Subsection
             61      [(1)(b)(i)] (2)(b).
             62          [(2) The information subject to the restriction of Subsection (1) is an applicant's:]
             63          [(a) Social Security number;]
             64          [(b) date of birth; and]
             65          [(c) driver license number.]
             66          (3) If the information listed in Subsection (1) is requested under Subsection (2)(b)(iv), the
             67      employer may only request that information listed in Subsection (1) that is necessary to conduct the
             68      review of the employer's internal records.
             69          (4) An employer violates this section if pursuant to Subsection (2) the employer requests the
             70      information listed in Subsection (1), but fails to take the action described in Subsection (2)(b) for
             71      which the information is requested.
             72          Section 2. Section 34-46-202 is amended to read:
             73           34-46-202. Use of information collected in initial selection process.
             74          (1) (a) An employer may not:
             75          (i) use information about an applicant obtained through an initial selection process for a
             76      purpose other than to determine whether or not the employer will hire the applicant as an employee;
             77      or
             78          (ii) except as provided in Subsection (2), provide information about an applicant obtained
             79      through an initial selection process to a person other than the employer.


             80          (b) A use prohibited under this Subsection (1) includes:
             81          (i) marketing;
             82          (ii) profiling;
             83          (iii) reselling of the information; or
             84          (iv) a similar use.
             85          (2) Notwithstanding the other provisions of this section[: (a)], an employer may provide
             86      information [to a government official at the request of the government official;]:
             87          (a) as required by law;
             88          (b) to a government entity for the purpose of:
             89          (i) determining eligibility for a government service, benefit, or program; or
             90          (ii) participating in a government service, benefit, or program;
             91          [(b)] (c) if the applicant applies for another position with the employer; or
             92          [(c)] (d) if the applicant becomes an employee and the information is used for one or more of
             93      the following, that is also applied to other employees in a similar position:
             94          (i) a performance review; or
             95          (ii) a promotion application.
             96          Section 3. Effective date.
             97          If approved by two-thirds of all the members elected to each house, this bill takes effect upon
             98      approval by the governor, or the day following the constitutional time limit of Utah Constitution Article
             99      VII, Section 8, without the governor's signature, or in the case of a veto, the date of veto override.
             100          Section 4. Retrospective operation.
             101          This bill has retrospective operation to May 12, 2009.


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