H.B. 81 Enrolled

1

SCHOOL EMPLOYEE CRIMINAL BACKGROUND
2 CHECK
3 2010 GENERAL SESSION
4 STATE OF UTAH
5 Chief Sponsor: Sheryl L. Allen
6 Senate Sponsor: Margaret Dayton
7
8 LONG TITLE
9 General Description:
10 This bill modifies provisions regarding criminal background checks for employees of,
11 or volunteers at, school districts, charter schools, and private schools.
12 Highlighted Provisions:
13 This bill:
14 . directs a school district or charter school to require an employee to periodically
15 submit to a criminal background check in accordance with rules of the State Board
16 of Education or policies of the local school board or charter school governing
17 board;
18 . provides that a school district, charter school, or private school may require an
19 applicant or employee to pay for the costs of a criminal background check;
20 . allows the State Board of Education to require an educator to submit to a criminal
21 background check where reasonable cause exists;
22 . imposes requirements for criminal background checks of contract employees; and
23 . makes technical amendments.
24 Monies Appropriated in this Bill:
25 None
26 Other Special Clauses:
27 None
28 Utah Code Sections Affected:
29 AMENDS:

30 53A-3-410, as last amended by Laws of Utah 2005, Chapter 35
31 53A-6-401, as last amended by Laws of Utah 2000, Chapter 24
32 REPEALS AND REENACTS:
33 53A-1a-512.5, as enacted by Laws of Utah 2003, Chapter 199
34
35 Be it enacted by the Legislature of the state of Utah:
36 Section 1. Section 53A-1a-512.5 is repealed and reenacted to read:
37 53A-1a-512.5. Criminal background checks on school personnel.
38 The following individuals are required to submit to a criminal background check as
39 provided in Section 53A-3-410 :
40 (1) an employee of a charter school;
41 (2) a volunteer for a charter school who is given significant unsupervised access to a
42 student in connection with the volunteer's assignment; or
43 (3) a contract employee, as defined in Section 53A-3-410 , who works at a charter
44 school.
45 Section 2. Section 53A-3-410 is amended to read:
46 53A-3-410. Criminal background checks on school personnel -- Notice --
47 Payment of costs -- Request for review.
48 (1) As used in this section:
49 (a) "Administrator" means an administrator at a school district, charter school, or
50 private school that requests the Criminal Investigations and Technical Services Division of the
51 Department of Public Safety to conduct a criminal background check on an applicant or
52 employee.
53 (b) "Applicant" means a person under consideration for:
54 (i) an offer of employment at a school district, charter school, or private school; or
55 (ii) appointment as a volunteer for a school district, charter school, or private school
56 who will be given significant unsupervised access to a student in connection with the
57 volunteer's assignment.

58 (c) "Contract employee" means an employee of a staffing service who works at a
59 public or private school under a contract between the staffing service and a school district,
60 charter school, or private school.
61 (d) "Division" means the Criminal Investigations and Technical Services Division of
62 the Department of Public Safety.
63 [(1)] (2) A school district superintendent [or], the superintendent's designee, or the
64 chief administrative officer of a charter school:
65 (a) shall require [a potential employee or a volunteer who will be given significant
66 unsupervised access to a student in connection with the volunteer's assignment] an applicant
67 to submit to a criminal background check as a condition for employment or appointment;
68 [and]
69 (b) shall require an employee to periodically submit to a criminal background check in
70 accordance with rules of the State Board of Education or policies of the local school board or
71 charter school governing board; and
72 [(b)] (c) where reasonable cause exists, may require an existing employee or volunteer
73 to submit to a criminal background check.
74 [(2)] (3) The chief administrative officer of a private school may require, and the chief
75 administrative officer of [the] a private school that enrolls scholarship students under Chapter
76 1a, Part 7, Carson Smith Scholarships for Students with Special Needs Act, shall require:
77 (a) [a potential employee or volunteer] an applicant to submit to a criminal
78 background check as a condition for employment or appointment; and
79 (b) where reasonable cause exists, an existing employee or volunteer to submit to a
80 criminal background check.
81 [(3) The] (4) An applicant, volunteer, or employee shall receive written notice that
82 [the] a criminal background check has been requested.
83 [(4)] (5) (a) (i) Fingerprints of the [individual] applicant, volunteer, or employee shall
84 be taken, and the Criminal Investigations and Technical Services Division of the Department
85 of Public Safety, established in Section 53-10-103 , shall release the [individual's] applicant's,

86 volunteer's, or employee's full criminal history record [of criminal convictions] to the
87 administrator requesting the information.
88 (ii) The division shall maintain a separate file of fingerprints submitted under
89 Subsection [(4)] (5)(a)(i) and notify the [State Office of Education] administrator when a new
90 entry is made against [a person] an employee or volunteer whose fingerprints are held in the
91 file regarding:
92 (A) any matters involving an alleged sexual offense;
93 (B) any matters involving an alleged [felony or class A misdemeanor drug]
94 drug-related offense; [or]
95 (C) any matters involving an alleged alcohol-related offense; or
96 [(C)] (D) any matters involving an alleged offense against the person under Title 76,
97 Chapter 5, Offenses Against the Person.
98 (iii) The cost of maintaining the separate file shall be paid by the [State Office of
99 Education] school district, charter school, or private school from fees charged to those
100 submitting fingerprints.
101 (b) Information received by the division from entities other than agencies or political
102 subdivisions of the state may not be released to a private school unless the release is
103 permissible under applicable laws or regulations of the entity providing the information.
104 [(5)] (6) The superintendent, local school board, or their counterparts at a charter
105 school or private school shall consider only those convictions, pleas in abeyance, or arrests
106 which are job-related for the employee, applicant, or volunteer.
107 [(6) (a) The district or private school shall pay the cost of the background check
108 except as otherwise provided in Subsection (6)(b), and the monies collected shall be credited
109 to the Criminal Investigations and Technical Services Division to offset its expenses.]
110 [(b) The] (7) (a) A school district, charter school, or private school may require an
111 applicant to pay the costs of a background check as a condition for consideration for
112 employment or appointment, if[: (i)] the applicant:
113 [(A)] (i) has passed an initial review; and

114 [(B)] (ii) is one of a pool of no more than five candidates for a position[; and].
115 [(C) except as may be otherwise provided by state board rule for an applicant who
116 submitted to a background check while completing a higher education program at a Utah
117 institution of higher education, has not been the subject of a criminal background check of
118 similar scope during the preceding two years that was requested by a potential employer or the
119 State Board of Education; and]
120 [(ii) a copy of the background check is provided to the district or school considering
121 employment or appointment of the applicant.]
122 (b) A school district or charter school may require an employee to pay the cost of a
123 periodic criminal background check required pursuant to rules of the State Board of Education
124 or policies of the local school board or charter school governing board.
125 [(7)] (8) The Criminal Investigations and Technical Services Division shall, upon
126 request, seek additional information from regional or national criminal data files in responding
127 to inquiries under this section.
128 [(8) (a) A private school seeking information from the Federal Bureau of Investigation
129 or other national criminal data file which the private school may not access directly shall
130 submit its request to the Teacher Certification Section of the State Board of Education,
131 together with the required fee and the school's criminal data-related criteria for limiting or
132 rejecting employment.]
133 [(b) The section shall submit the request and, upon receiving the requested
134 information, shall determine whether the subject of the inquiry is entitled to employment
135 under the school's criteria.]
136 [(c) The section shall disclose its determination to the school but may not disclose the
137 data in the national criminal data file.]
138 (9) (a) [The] An applicant, volunteer, or employee shall have an opportunity to
139 respond to any information received as a result of [the] a criminal background check.
140 [(b) A private school applicant, volunteer, or employee who wishes to respond shall:]
141 [(i) submit a request to the school; and]

142 [(ii) give a written statement to the Teacher Certification Office authorizing the office
143 to release the background check information to a hearing officer selected by the individual and
144 the school.]
145 [(c) The individual and the school shall equally share any costs incurred under
146 Subsection (9) (b).]
147 [(d)] (b) A public agency shall resolve any request for review by an applicant,
148 volunteer, or employee [seeking employment or employed by the agency] through [normal]
149 administrative procedures established by the agency.
150 (10) (a) If a person is denied employment or is dismissed from employment because of
151 information obtained through a criminal background check, the person shall receive written
152 notice of the reasons for denial or dismissal and have an opportunity to respond to the reasons
153 [under the procedures set forth in Subsection (9)].
154 (b) A school district or charter school shall resolve any request for a review of a denial
155 of or dismissal from employment through administrative procedures established by the school
156 district or charter school.
157 (11) Information obtained under this part is confidential and may only be disclosed as
158 provided in this section.
159 (12) (a) A school district, charter school, or private school that enrolls scholarship
160 students under Chapter 1a, Part 7, Carson Smith Scholarships for Students with Special Needs
161 Act, may contract with a staffing service to provide a contract employee if:
162 (i) the school district, charter school, or private school requests the Criminal
163 Investigations and Technical Services Division of the Department of Public Safety to conduct
164 a criminal background check on the contract employee that is placed at the school district,
165 charter school, or private school;
166 (ii) fingerprints of the contract employee are submitted to the division;
167 (iii) the division releases the contract employee's full criminal history record to the
168 school district, charter school, or private school requesting the criminal background check;
169 and

170 (iv) the school district, charter school, or private school requesting the criminal
171 background check determines whether the contract employee is suitable for employment based
172 on the standard established in Subsection (6).
173 (b) The division shall maintain a separate file of fingerprints submitted under
174 Subsection (12)(a) and notify the administrator when a new entry is made against a contract
175 employee whose fingerprints are held in the file regarding a matter listed in Subsection
176 (5)(a)(ii).
177 (c) A school district, charter school, or private school may require a contract employee
178 to pay the costs of a criminal background check, including the costs of the division to
179 maintain the file required under Subsection (12)(b).
180 (d) (i) A contract employee who applies for a license issued by the State Board of
181 Education shall submit to a criminal background check as provided in Section 53A-6-401 .
182 (ii) A contract employee who works at a public school and does not hold a license
183 issued by the State Board of Education shall submit to a criminal background check every six
184 years, or within a shorter period, if required by rules of the State Board of Education or
185 policies of a local school board or charter school governing board.
186 Section 3. Section 53A-6-401 is amended to read:
187 53A-6-401. Background checks.
188 (1) (a) A license applicant shall submit to a background check as a condition for
189 licensing.
190 (b) As used in this section, licensing includes reinstatement of a lapsed, suspended, or
191 revoked license.
192 (2) Where reasonable cause exists, the State Board of Education may require an
193 educator to submit to a criminal background check.
194 [(2)] (3) (a) The office shall establish a procedure for obtaining and evaluating
195 relevant information concerning license applicants, including fingerprinting the applicant and
196 submitting the prints to the Criminal Investigations and Technical Services Division of the
197 Department of Public Safety for checking against applicable state, regional, and national

198 criminal records files.
199 (b) The Criminal Investigations and Technical Services Division shall release to the
200 office all information received in response to the office's request.
201 (c) The Criminal Investigations and Technical Services Division shall maintain a
202 separate file of fingerprints submitted under Subsection [(2)] (3)(a) and notify the office when
203 a new entry is made against a person whose fingerprints are held in the file regarding any
204 matters involving an alleged:
205 (i) sexual offense;
206 (ii) [felony or class A misdemeanor drug] drug-related offense; [or]
207 (iii) alcohol-related offense; or
208 [(iii)] (iv) offense against the person under Title 76, Chapter 5, Offenses Against the
209 Person.
210 (d) The cost of maintaining the separate file shall be paid by the office from fees
211 charged to those submitting fingerprints.
212 [(3)] (4) An applicant or educator shall have an opportunity to respond to any
213 information received by the office as a result of the background check.
214 [(4)] (5) In preparing recommendations concerning licensing for submission to the
215 board, the office shall consider only the following matters obtained through fingerprint checks
216 to the extent that they are relevant to the license sought by the applicant or held by the
217 educator:
218 (a) convictions, including pleas in abeyance;
219 (b) any matters involving an alleged sexual offense;
220 (c) any matters involving an alleged felony or class A misdemeanor drug offense;
221 (d) any matters involving an alleged offense against the person under Title 76, Chapter
222 5, Offenses Against the Person;
223 (e) any matters involving a felony;
224 (f) any matters involving a class A misdemeanor property offense alleged to have
225 occurred within the previous three years; and

226 (g) any matters involving any other type of criminal offense, if more than one
227 occurrence of the same type of offense is alleged to have taken place within the previous eight
228 years.
229 [(5)] (6) If a recommendation is made for denial, suspension, or revocation of
230 licensure because of information obtained through a background check, the person shall
231 receive written notice of the reasons for the recommendation and have an opportunity to
232 respond in accordance with procedures set forth under board rules.
233 [(6)] (7) Information obtained under this section is confidential and may only be
234 disclosed as provided in this part.
235 [(7)] (8) The applicant shall pay the costs of conducting the background check
236 required pursuant to Subsection (1).
237 [(8)] (9) This section applies to matters occurring both before and after the effective
238 date of this section.