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H.B. 248





Chief Sponsor: Johnny Anderson

Senate Sponsor: Karen Mayne

             7      LONG TITLE
             8      General Description:
             9          This bill changes the name of the Archives and Records Service chapter and modifies
             10      government records provisions.
             11      Highlighted Provisions:
             12          This bill:
             13          .    renames the Archives and Records Service chapter to the Public Records
             14      Management Act;
             15          .    adopts definitions from Government Records Access and Management Act; and
             16          .    makes technical changes.
             17      Monies Appropriated in this Bill:
             18          None
             19      Other Special Clauses:
             20          None
             21      Utah Code Sections Affected:
             22      AMENDS:
             23          63A-12-100, as enacted by Laws of Utah 2009, Chapter 44
             24          63G-2-502, as renumbered and amended by Laws of Utah 2008, Chapter 382
             25      ENACTS:
             26          63A-12-100.5, Utah Code Annotated 1953

             28      Be it enacted by the Legislature of the state of Utah:
             29          Section 1. Section 63A-12-100 is amended to read:

             31           63A-12-100. Title.
             32          [(1)] This chapter is known as ["Archives and Records Service."] the "Public Records
             33      Management Act."
             34          [(2) As used in this chapter, "governmental entity" has the same meaning as in Section
             35      63G-2-103 .]
             36          Section 2. Section 63A-12-100.5 is enacted to read:
             37          63A-12-100.5. Definitions.
             38          The definitions in Section 63G-2-103 apply to this chapter.
             39          Section 3. Section 63G-2-502 is amended to read:
             40           63G-2-502. State Records Committee -- Duties.
             41          (1) The records committee shall:
             42          (a) meet at least once every three months;
             43          (b) review and approve schedules for the retention and disposal of records;
             44          (c) hear appeals from determinations of access as provided by Section 63G-2-403 ; and
             45          (d) appoint a chairman from among its members.
             46          (2) The records committee may:
             47          (a) make rules to govern its own proceedings as provided by Title 63G, Chapter 3,
             48      Utah Administrative Rulemaking Act; and
             49          (b) by order, after notice and hearing, reassign classification and designation for any
             50      record series by a governmental entity if the governmental entity's classification or designation
             51      is inconsistent with this chapter.
             52          (3) The records committee shall annually appoint an executive secretary to the records
             53      committee. The executive secretary may not serve as a voting member of the committee.
             54          (4) Five members of the records committee are a quorum for the transaction of
             55      business.
             56          (5) The state archives shall provide staff and support services for the records
             57      committee.
             58          (6) Unless otherwise reimbursed, the citizen member, the individual in the private

             59      sector, and the representative of the news media shall receive a per diem as established by the
             60      Division of Finance in Section 63A-3-106 .
             61          (7) If the records committee reassigns the classification or designation of a record or
             62      record series under Subsection (2)(b), any affected governmental entity or any other interested
             63      person may appeal the reclassification or redesignation to the district court. The district court
             64      shall hear the matter de novo.
             65          (8) The Office of the Attorney General shall provide counsel to the records committee
             66      and shall review proposed retention schedules.

Legislative Review Note
    as of 1-22-10 10:00 AM

Office of Legislative Research and General Counsel

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